HomeMy WebLinkAbout4/2/2009 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.d. Consent Calendar
Type of Action: APPROVE STAFFING PLAN
subject: APPROVE STAFFING PLAN FISCAL YEAR 2009 — 2010
Submitted By: Cathryn Freitas, Human InitiatingDept.lDiv.: Administration /Human
Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas M graves ames M.
General Man nb
ger
ISSUE: The Human Resources Committee reviewed the staffing needs of the District
for Fiscal Year 2009 -2010 at its February 26, 2009, meeting. Accordingly, staff is
submitting the Staffing Plan for Board approval.
RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2009 -2010.
FINANCIAL IMPACTS: The proposed Staffing Plan would increase annual salary costs
by $249, 600.
ALTERNATIVEWCONSIDERATIONS: Modify or reject the proposed Staffing Plan.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal
Year 2009 — 2010 and there are no requested changes. The Staffing Plan includes
departmental overviews and the 52 personnel actions taken during Fiscal Year 2008 —
2009 to -date.
The attached summary sheet highlights the number of total authorized positions in the
District. The number of authorized regular positions in the District will remain the same
as last year. Nine Co -op student positions are requested which is one more position
than last year. Attached is a proposed job classification description for Co -op students.
The salaries and wages in the 2009 — 2010 O & M Departmental Budgets will increase
from the previous year budget due to salary survey increases as well as any merit and
longevity increases scheduled in 2009 — 2010. Also, if there is a cost -of- living salary
adjustment this would increase the budget. Staff is recommending the salaries for
Co -ops remain at $24.00 an hour.
H1BUDGETApprove Staffing Plan PP 2009.doc
POSITION PAPER
Board Meeting Date: April 2, 2009
Subject. APPROVE STAFFING PLAN FISCAL YEAR 2009 -2010
Administration
None
Collection System Operations
None
Engineering
None
Plant Operations
None
Secretary of the District
None
co-op
1. Authorize the hiring of students to fill nine Co -op positions in 2009 — 2010.
RECOMMENDED BOARD ACTION.
Approve the Staffing Plan for Fiscal Year 2009 — 2010 herein identified by item 1.
HABUDGETApprove Staffing Plan PP 2009.doc '
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CENTRAL CONTRA COSTA SANITARY DISTRICT
Effective: 04/02/09
Respirator Class: 3
CO -OP STUDENT
DEFINITION
Under close or general supervision, perform trainee or apprentice level professional
work. The engineering positions will be assigned to work on the planning, design,
investigation, and construction of District wastewater treatment plant, collection system,
and related facilities. The laboratory positions will perform a variety of chemical,
biochemical, bacteriological, microbiological, and toxicity analyses of water, receiving
waters, wastewater, and related solids and by- products relevant to wastewater
collection, treatment, and disposal; and collect samples.
DISTINGUISHING CHARACTERISTICS
This position is distinguished by its temporary employment status. This class is a
Cooperative Education Program professional training position and these assignments
provide an opportunity for college students who are currently enrolled in an
undergraduate or graduate degree program to apply their academic preparation to
practical work experience in a wastewater utility.
SUPERVISION RECEIVED AND EXERCISED
Receive close or general supervision from higher -level professional positions.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Assist engineers and chemists as assigned.
Assist in studies to define and solve problems.
Assemble data, prepare reports, and maintain a variety of records and files.
Perform related duties as required.
When assigned to Engineering positions:
Perform engineering calculations.
CENTRAL CONTRA COSTA SANITARY DISTRICT
CO -OP STUDENT (Continued)
Write specifications, prepare plans, and calculate cost estimates for smaller
engineering projects.
Assist with field inspections of engineering projects.
Perform engineering analysis and calculations using computers.
Prepare clear and concise technical reports.
When assigned to Laboratory positions:
Perform a variety of chemical, biochemical, bacteriological, microbiological, and toxicity
analyses of water, wastewater, and its byproducts.
Perform chemical and mathematical calculations and statistical analyses for test
results.
Maintain appropriate records and logs.
Operate a variety of laboratory equipment.
MINIMUM QUALIFICATIONS
Knowledge of (Engineering positions):
Principles and practices of engineering.
Methods, materials, and techniques used in construction projects.
Modern developments, current literature, and sources of information regarding
engineering theory and practices.
Safety hazards and appropriate precautions applicable to work assignments.
Knowledge of (Laboratory positions):
Standard methods for the analysis of water and wastewater.
Sampling techniques and statistical analysis.
Modern laboratory equipment and its uses.
ICA
CENTRAL CONTRA COSTA SANITARY DISTRICT
CO -OP STUDENT (Continued)
Safety hazards and appropriate precautions applicable to work assignments
Ability to:
On a continuous basis know information from studies; understand and remember
supervisor's directions. Intermittently analyze and interpret data; observe work
being conducted by others; identify problems and recommend solutions; explain
work performed to others.
Continuously sit for long periods of time at a desk or in meetings. Intermittently
sit to drive or ride in a vehicle; twist to reach equipment; stand, walk, reach,
bend, kneel and squat at job sites; use telephone, and write or use a keyboard to
communicate through written means, lift or carry weight of 10 pounds or less.
May be required to lift or carry weight up to 50 pounds. May be required to
communicate via mobile communication device.
Learn District and Departmental organization, functions, programs, procedures,
and regulations.
Read, understand, interpret, explain and apply District policies, procedures, and
rules; follow oral and written direction.
Plan and organize work.
Communicate clearly and concisely, both orally and.in writing.
Maintain accurate records and prepare reports.
Use a computer and various software to perform duties, including Internet
research.
Establish and maintain cooperative and effective working relationships.
Learn and observe all appropriate safety precautions as required by the District
including, but not limited to, Cal /OSHA General Industry Safety Orders and the
District's Respiratory Protection Program.
Experience and Education:
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
0
CENTRAL CONTRA COSTA SANITARY DISTRICT
CO -OP STUDENT (Continued)
the knowledge and abilities would be:
Experience
None required.
Education
Currently enrolled in a four year accredited college or university with junior or
higher standing and a major related to the assignment; or currently enrolled in a
graduate degree program with a major related to the assignment.
Licenses:
Possession of a valid California Driver's License.
4
Central Contra Costa Sanitary District
'Ail ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.e. Consent Calendar
Type of Action: HUMAN RESOURCES
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
Submitted By: Cathryn Freitas, Initiating Dept. /Div.:
Human Resources Manager Administration /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
i
C. Freitas R 1u aves J es M. Kelly,
General Manager
ISSUE: District staff has assessed its needs for seasonal employees in 2009.
RECOMMENDATION: Authorize the hiring of thirty -four students for seasonal
employment.
FINANCIAL IMPACTS: The proposed seasonal staffing will cost approximately
$359,754.
ALTERNATIVES /CONSIDERATIONS: Authorize hiring fewer students for seasonal
employment.
BACKGROUND: Each year, the District hires students during the summer months for
seasonal maintenance, vacation relief, cleanup, and special projects; and during the
school year or semester breaks for additional assistance. Authorization was given for
thirty -three student positions last year. Authorization is requested for thirty-four
seasonal positions in Fiscal Year 2009 -2010.
It is recommended that the hourly rates for seasonal employees remain the same as
last year:
Student Positions
Clerical
Laborer
Technical /Professional
Proposed Salary"
$13.00
$15.00
$18.00
'For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For
example, a student clerical who has worked here for the past two summers would receive $15.00 per hour
this summer. The extra dollar an hour recognizes the experience and serves as an incentive for returning
students.
H: \BUDGEIISEASONAL HELP 2009 PP.doc Created on 1/26/2009 1:07:00 PM
POSITION PAPER
Board Meeting Date: April 2, 2009
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
The Staffing Plan was reviewed and recommended by the Human Resources
Committee at their February 26, 2009, meeting. Department Directors will be prepared
to answer any questions regarding the following requests:
Administration
The Administration Department is requesting five summer student positions in 2009-
2010. This is three more positions than last year's request. One position is located in
Communication Services and will provide technical support to the Graphics /Production
Section, one position will provide clerical support for Safety and Risk Management, one
laborer position in Materials Services will deliver supplies and equipment and provide
needed coverage, one clerical position in Purchasing will work on special projects and
provide support, and one position in Information Technology will install and support
desktop computer hardware and software.
Collection System Operations
The Collection System Operations Department is requesting two laborers at the
Pumping Stations and two laborers to assist the Construction and Locating Sections.
This is same number of positions as last year.
Engineering
The Engineering Department requests authorization to hire nine engineering assistant
summer student positions. This is two fewer positions than last year. Three positions
will be assigned to the District's Environmental Services Division assisting in
development services and collection system piping inventory and database work. Three
positions will be assigned to the Capital Projects Division. Two of these positions will be
assigned to the Collection System program and one to the Treatment Plant program.
They will be assisting with design and construction projects. The other three positions
are current spring co -ops that will continue through the summer in their present
positions.
Plant Operations
The Plant Operations Department is requesting fifteen students this year, which is the
same number of positions as last year's request. Six of the summer student laborer
positions will provide vacation coverage in Buildings and Grounds and do seasonal
maintenance. The Plant is also requesting two relief positions in the Laboratory, one
Electrical Shop assistant, two clerical positions, two engineering assistants, one laborer
to assist the Mechanical Maintenance staff, and one laborer to assist the Machine Shop
staff.
HABUDGETISEASONAL HELP 2009 PP.doc
POSITION PAPER
Board Meeting Date: April 2, 2009
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
The Secretary of the District
The Secretary of the District is requesting one student to assist with records
management, large projects, switchboard backup, and vacation relief.
RECOMMENDED BOARD ACTION: Authorize the hiring of thirty -four students for
seasonal employment.
H: \BUDGE"nSEASONAL HELP 2009 PP.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009
No.: 3.f. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE LAFAYETTE SEWER
RENOVATION, PHASE 5, DISTRICT PROJECT 5977, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept /Div.:
Michael Penny, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
---
M. Penny A. Antkowiak T. i A. Farrell K. Alm ames M. elly,
District Counsel General Manager
ISSUE: Construction has been completed on the Lafayette Sewer Renovation,
Phase 5, District Project 5977, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Lafayette Sewer Renovation,
Phase 5, District Project 5977, and authorize filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The Lafayette Sewer Renovation, Phase 5, project included
renovating approximately 11,000 feet of 6- to 12 -inch sewer pipe in Lafayette and
Moraga. Both open- cut'and pipe- bursting methods were used. In addition, one urgent
project and one emergency project were added to this project. The urgent project was
the pipe bursting of a 6 -inch sewer on Contra Costa Boulevard in Pleasant Hill at
Crescent Drive. A cured -in -place spot liner was failing and partially blocking the sewer,
resulting in the need for weekly cleaning. The emergency repair was the replacement
of a leaking creek crossing and adjacent piping in Lafayette off of Mosswood Drive. In
addition to replacing the creek crossing pipe, about 15 feet of the downstream sewer
was replaced to eliminate a severe belly, and a new manhole was installed upstream of
the creek crossing to facilitate bypass pumping for replacement of the creek crossing
pipe. The total cost of the emergency work was $76,317.
N:\PESUP \Cbmdley \POSITION PAPERS \Penny \5977 Project Acceptance PP.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: April 2, 2009
subject. ACCEPT THE CONTRACT WORK FOR THE LAFAYETTE SEWER
RENOVATION, PHASE 5, DISTRICT PROJECT 5977, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
On July 3, 2008, the Board of Directors authorized the award of a contract for the
construction of the project to K.J. Woods Construction, Inc. The Notice to Proceed was
issued on August 18, 2008. The work was substantially completed on March 13, 2009.
The remaining items of work consist of minor punch -list items, which do not affect the
project acceptance.
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $1,830,000.. The budget includes the cost
of engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Lafayette Sewer
Renovation, Phase 5, District Project 5977, and authorize filing of the Notice of
Completion.
N:\PESUP \Cbradley \POSITION PAPERS \Penny\5977 Project Acceptance PP.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.g. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
Subject: ACCEPT THE CONTRACT WORK FOR THE WALNUT CREEK SEWER
RENOVATIONS, PHASE 6, DISTRICT PROJECT 5972, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Submitted By:
Initiating Dept /Div.:
Amy Hernandez, Senior Engineering Engineering / Capital Projects
Assistant
REVIEWED NO RECOMMENDED FOR BOARD ACTION.
At ma dez A. Farrell 4darnes Melly,
General
ISSUE: Construction has been completed on the Walnut Creek Sewer Renovations,
Phase 6, District Project 5972, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Walnut Creek Sewer
Renovations, Phase 6, District Project 5972, and authorize filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The Walnut Creek Sewer Renovations, Phase 6, project included
renovating approximately 10,000 feet of 6- and 8 -inch pipe in Walnut Creek and
Lafayette. The open -cut method of installation was used for several streets in Walnut
Creek. The pipe -burst method was used for work done in easements behind Buena
Vista Elementary School and residential homes along Encinal Drive and Oakland
Boulevard. This method was also applied in a small section of Mt. Diablo Boulevard in
Lafayette.
On May 1, 2008, the Board of Directors authorized the award of a contract for the
construction of the project to McNamara and Smallman. The Notice to Proceed was
issued on May 27, 2008. The work was substantially completed on January 30, 2009.
The remaining items of work consist of minor punch -list items, which do not affect the
project acceptance.
N: \PESUP \Cbradley \POSITION PAPERS \Hemandez \5972 PP- AcceptContractWork.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: April 2, 2009
subject. ACCEPT THE CONTRACT WORK FOR THE WALNUT CREEK SEWER
RENOVATIONS PHASE 6, DISTRICT PROJECT 5972, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $2,697,000. The budget includes the cost
of engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Walnut Creek
Sewer Renovations, Phase 6, District Project 5972, and authorize filing of the Notice of
Completion.
N:\PESUP\Cbradley \POSITION PAPERS \Hernandez \5972 PP- AcceptContractWork.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.h. Consent Calendar
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH V&A CONSULTING ENGINEERS, INC., FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE CONDITION ASSESSMENT OF CONCRETE
STRUCTURES UNDER TREATMENT PLANT ASSET MANAGEMENT,
DISTRICT PROJECT 7269
Submitted By: Initiating Dept. /Div.:
Dana Lawson, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
RT77 0A_
"so�— 8 ThanT A James M Kelly,
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute a professional services agreement in an amount greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute a professional
services agreement with V&A Consulting Engineers, Inc. (V&A), with a cost ceiling of
$80,000, for the condition assessment of concrete structures at the treatment plant.
FINANCIAL IMPACTS: The condition assessment and report will be approximately
$80,000. The estimated total project cost for the Treatment Plant Asset Management
Plan is $1,240,000.
ALTERNATIVES /CONSIDERATIONS: It has been the District's practice to augment
staff with consultants on specialty designs and larger projects.
BACKGROUND: District staff had estimated that $6 million per year in capital
improvements (2001 dollars) is necessary to maintain reliability of the treatment plant.
While projects are well defined in the near future, further evaluation is required to better
define long -term needs, which will have a direct impact on budget planning and rate
setting.
Conducting condition assessments in the treatment plant will allow for more accurate
capital improvement planning and development of a predictive replacement program.
Requests for Proposals were sent to five firms: MWH, Carollo Engineers,
Brown and Caldwell, JDH Corrosion Consultants, Inc. and V &A. Four proposals were
received (including two firms who will work together), ranging from $52,499 to
$131,720.
N \PESUP \Position Papers \Lawson \7269 Award V&A.doc 1 of 2
POSITION PAPER
Board Meeting Date: April 2, 2009
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH V&A CONSULTING ENGINEERS, INC., FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE CONDITION ASSESSMENT OF CONCRETE
STRUCTURES UNDER TREATMENT PLANT ASSET MANAGEMENT,
DISTRICT PROJECT 7269
Phone interviews were conducted with the top two, and V&A was selected for their
approach, experience, and knowledge of the District.
A professional engineering services agreement with a cost ceiling of $80,000 has been
negotiated with V &A. V &A will review record drawings, interview Operations and
Maintenance staff, and conduct a field investigation of approximately 60 concrete
structures within the treatment plant to determine if there is corrosion, spalling, or other
concrete deterioration. V &A will document their findings and data, and will provide
recommendations for further monitoring and for rehabilitation, including cost estimates,
to maintain the District's structures.
The Treatment Plant Asset Management Project is included in the current Capital
Improvement Budget on pages TP -87 and 88. Staff has determined that there are
adequate funds available and that the expenditure requirements are consistent with the
Treatment Plant Program.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves
minor alterations to an existing public facility. Approval of this project will establish the
Board of Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional services agreement with V&A Consulting Engineers, Inc., with a cost
ceiling of $80,000 for the condition assessment of concrete structures under'the
Treatment Plant Asset Management Plan, District Project 7269.
N \PESUP \Position Papers \Lawson \7269 Award V &A.doc 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.i. Consent Calendar
Type or action: Human Resources
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR INSTRUMENT TECHNICIAN KEVIN
KENDALL THROUGH JULY 2, 2009
Submitted By: Douglas J. Craig, Initiating Dept ✓Div.: Plant Operations
Director of Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
James M. Aelly,
General Manager
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize medical leave of absence without pay for Instrument
Technician Kevin Kendall.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence
without pay.
BACKGROUND: Instrument Technician Kevin Kendall has been off of work since
January 3, 2008, due to a medical condition. The Board previously approved a medical
leave of absence without pay for Mr. Kendall through March 31, 2009. We request an
extension of medical leave of absence without pay through July 2, 2009. Mr. Kendall's
status will be reviewed at that time, and further Board action will be requested if
appropriate.
RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence
without pay for Instrument Technician Kevin Kendall through July 2, 2009.
N: \POSUP \Correspondence \Position Papers\2008 \Kendall - Leave of Absence Ext to 7- 2- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board meeting Date: April 2, 2009 No.: 3.i. Consent Calendar
Type of Action: Human Resources
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI
THROUGH JULY 2, 2009
Submitted By: Douglas J. Craig, Initiating Dept. /Div.: Plant Operations
Director of Operations
REVIEWED AND
D/11 raig
FOR BOARD ACTION:
ames M. nage Ily,
General M r
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Utility Worker Maralee Davi.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence
without pay.
BACKGROUND: Utility Worker Maralee Davi has been off of work since August 1,
2007, due to a medical condition. The Board previously approved a medical leave of
absence without pay for Ms. Davi through March 31, 2009. We request an extension of
medical leave of absence without pay through July 2, 2009. Ms. Davi's status will be
reviewed at that time, and further Board action will be requested if appropriate.
RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence
without pay for Utility Worker Maralee Davi through July 2, 2009.
N: \POSUP \Correspondence \Position Papers\2009 \Davi Leave of Absence Ext to 06- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.k. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM
BYRON E. ALLRED, A PROPERTY OWNER IN THE ULFINIAN WAY
NEIGHBORHOOD, MARTINEZ (DISTRICT PROJECT 5975 — PARCEL 3')
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez, SR/WA Engineering /Environmental Services
Senior Right of Way Agent
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R.R. Hernandez S. Gr lund
o$
C. Swanson
A. Farrell ames M. K ly,
eneral Ma alter
ISSUE: A resolution of the Board of Directors is required to accept or quitclaim
easements and to record documents.
RECOMMENDATION: Adopt a resolution accepting the Grant of Easement from
Byron E. Allred, and authorize staff to record the document with the Contra Costa
County Recorder.
FINANCIAL IMPACTS: The compensation amount for the new permanent sewer
easement is $3,700.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The District replaced approximately 800 feet
of existing 6 -inch sewers with new 8 -inch sewers as part of the
Martinez Sewer Renovations Project, Phase 1 (District Project
5975). The pipes are located within the backyards of nine
residential properties in the Ulfinian Way neighborhood.
Six of the nine properties only had existing five -foot wide sewer
easements. District staff desires to increase the width of
easements to ten -foot wide to provide better access for future
maintenance activities and to mitigate the potential for future
encroachments over the new sewers.
The District has made voluntary offers to acquire ten -foot wide
sanitary sewer easements to these six property owners. With
this grant, the District has now acquired expanded easements
on all six properties.
VICINITY MAP
NT S.
N: \ENVRSEC \Position Papers \Hernandez R\2009 \PP Accept GOE B. Allred (Final) 4- 02- 09.doc Page t of 2
POSITION PAPER
Board Meeting Date: April 2, 2009
subject. ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM
BYRON E. ALLRED, A PROPERTY OWNER IN THE ULFINIAN WAY
NEIGHBORHOOD, MARTINEZ (DISTRICT PROJECT 5975 — PARCEL 3')
The reimbursement agreement with the City of Martinez (City) does not apply to these
easements; since prior land rights met the standard that existed at the time the District
took over the City's sewers. The additional permanent easements were to upgrade to
the current standard for the reasons stated above.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting the Grant of
Easement from Byron E. Allred, and authorize staff to record the document with the
Contra Costa County Recorder.
'Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Hernandez R\2009 \PP Accept GOE B. Allred (Final) 4- 02- 09.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009
Type of Action: ADOPT RESOLUTION
NO -: 3.1. Consent Calendar
subject: ADOPT RESOLUTION ACCEPTING GRANT OF EASEMENT FROM
GONSALVES & SANTUCCI, INC., PROPERTY OWNER AT 2500 DEAN LESHER
DRIVE, CONCORD (DISTRICT PROJECT 3656 — PARCEL 1)
Submitted By: Initiating Dept ✓Div.:
Ricardo Hernandez, SR/WA Engineering /Environmental Services
Senior Right of Way Agent
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R. Her, ndez
C. Swanson—
ames M. elly,
General Manager
ISSUE: A resolution of the Board of Directors is required to accept easements and to
record the documents.
RECOMMENDATION: Adopt resolution accepting grant of easement, and authorize
staff to record the documents with the Contra Costa County Recorder.
FINANCIAL IMPACTS: This easement was granted at no cost from the property
owner, Gonsalves & Santucci, Inc.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Gonsalves & Santucci, Inc., the
owner of the property at 2500 Dean Lesher Drive,
Concord requested the District to relinquish a
sewer on their property and quitclaim the sewer's
easement to allow construction of a new building
on the site. District staff concluded the sewer was
no longer needed as a public facility.
The District approved the relinquishment and
quitclaim request at the February 19th Board
meeting with the condition that Gonsalves &
Santucci, Inc., would grant to the District a no cost
easement on the same property to accommodate a possible future main or trunk sewer
extension.
RECOMMENDED BOARD ACTION: Adopt resolution accepting grant of easement
from Gonsalves & Santucci, Inc., and authorize staff to record the documents with the
Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Hernandez R\2009 \PP Conco Accept Esmnt w -map (Final) 04- 02- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 3.m. Consent Calendar
Type or Action: ADOPT RESOLUTIONS
Subject: ADOPT RESOLUTIONS ACCEPTING GRANTS OF EASEMENTS
(DISTRICT PROJECT 4985 — PARCELS R -24, R -27, R -28') AND AUTHORIZING
EXECUTION OF QUITCLAIM DEEDS (DISTRICT PROJECT 4985 — PARCELS 24,
27, 28') TO PROPERTY OWNERS IN THE RUTH AND HARRIET DRIVE
NEIGHBORHOOD, PLEASANT HILL
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez, SR/WA Engineering /Environmental Services
Senior Right of Way Agent
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R. Hernandez S /Gro u C. Swanson A. Farrell mes M. K y,
r eneral Manager
ISSUE: A resolution of the Board of Directors is required to accept or quitclaim
easements and to record the documents.
RECOMMENDATION: Adopt resolutions accepting grants of easements and
authorizing execution of quitclaim deeds, and authorizing staff to record the documents
with the Contra Costa County Recorder.
FINANCIAL IMPACTS: $500 was paid to each property owner for the permanent
easement exchange (grant of new easement and quitclaim of existing easement).
ALTERNATIVEWCONSIDERATIONS: None.
BACKGROUND: The Pleasant Hill Relief Interceptor
was built in phases from 1996 through 2005. Portions
of the alignment were changed during construction to
accommodate micro - tunneling. Staff is now proceeding
to modify the right of way alignment to match the as-
built pipeline alignment by obtaining new easements
and quitclaiming the old easements. Eleven easements
on Ruth Drive, Harriet Drive, and Mary Drive will be
obtained to accommodate the new alignment. Six
property owners have signed the new grants of
easements, including the three subject easements.
Additional easement exchanges will be submitted for
Board approval once the subsequent grants of easements
remaining five property owners.
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N: \ENVRSEC \Position Papers \Hernandez R\2009 \PHRI PP Accept Esmnts Paper w -map (Final) 04- 02- 09.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: April 2, 2009
subject. ADOPT RESOLUTIONS ACCEPTING GRANTS OF EASEMENTS
(DISTRICT PROJECT 4985 — PARCELS R -24, R -27, R -28 *) AND AUTHORIZING
EXECUTION OF QUITCLAIM DEEDS (DISTRICT PROJECT 4985 — PARCELS 24,
27,28-) TO PROPERTY OWNERS IN THE RUTH AND HARRIET DRIVE
NEIGHBORHOOD, PLEASANT HILL
The quitclaim deeds will extinguish CCCSD's existing easements (locations where the
sewers were not installed as designed), and the grants of easements (refer to
Attachment 1 for list of property owners) will provide CCCSD with recorded land rights
of the as -built location of the sewers.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting grants of easements
and authorizing the President of the Board of Directors and the Secretary of the District
to execute Quitclaim Deeds to property owners in the Ruth and Harriet Drive
neighborhood, and authorizing staff to record the documents with the Contra Costa
County Recorder.
'Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Hernandez R\2009 \PHRI PP Accept Esmnts Paper w -map (Final) 04- 02- 09.doc Page 2 of 3
ATTACHMENT
LIST OF PROPERTY OWNERS
RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL
Parcel R -24
Assessor's Parcel No.
Property Owners:
Site Address:
Parcel R -27
Assessor's Parcel No.
Property Owners:
Site Address:
Parcel R -28
Assessor's Parcel No.:
Property Owner:
Site Address:
153- 145 -003 -7
Mehdi D. Moshirian and Fataneh A. Tabar
1566 Ruth Drive, Pleasant Hill, CA 94523
153- 166 -001 -5
George G. Fong and Volha V. Fong - Sushko
191 Harriet Drive, Pleasant Hill, CA 94523
153- 145 -007 -8
Donald W. Hillier and Lisa C. Hillier
184 Harriet Drive, Pleasant Hill, CA 94523
N1ENVRSEMPosition Papers \Hernandez R\2009\PHRI PP Accept Esmnts Paper w -map (Final) 04- 02- 09.doc Page 3 of 3
Agenda Item 5.a.1)
Board Meeting of March 19, 2009
Written Announcements:
Board Updates /Follow -Up Items
a) CSO Update
A memo was provided last week to the Board informing that the CSO
Update would be included under General Manager Reports for the April
2 "d Board Meeting. This announcement is to inform you that this item will
be presented at the April 16`" Board Meeting in order to provide more
thorough information.
Claim Settlements
b) Spring Road in Orinda Sewer Overflow Settlement
A sewage overflow occurred on March 5, 2009 at 19 Spring Road in
Orinda due to root blockage in the District's line. Although the home had a
functioning backflow prevention device, it did not prevent the sewage from
entering the lower level of the home. CSO staff estimated the overflow
volume at 600 gallons. Restoration Management was immediately
contacted to perform emergency clean up and remediation services,
costing approximately $8,500.
Vanderbuilt Construction, a contractor the District uses, estimated repairs
at $11,233.65. The estimate included replacing insulation, repairing the
drywall, and replacing flooring in the hallway and laundry area. The
homeowner requested an additional $750 for one month lost rent. The
homeowner advised staff that he would prefer to receive a check from the
District and hire his own contractor to perform the repairs. A release form
will be obtained from the homeowner prior to payment. Total cost of the
overflow is approximately $20,000. The reserve on this claim has been
modified from $15,000 to $20,000.
The General Manager has authority to settle claims up to $25,000, but is
to report settlements to the Board exceeding $10,000. This matter has
been discussed with the Budget and Finance Committee.
General Updates
c) Groupwise Email System Failure
Failure of the District's GroupWise email system occurred the morning of
Wednesday, March 18th. The system stopped processing email, internal
and external, due to the lack of available disk drive space where the email
system database files were stored. The GroupWise database was
relocated to the District's SAN (Storage Attached Network) to provide
additional space on the District's centralized storage system. As of
Monday evening, March 23`d, all email system problems were resolved
and functioning properly. The delay in resolution was due to the lack of
vendor support for GroupWise. It does appear that some emails were
never received at the District.
The email system appears to be stabilized and plans will continue towards
its improvement. Besides upgrading GroupWise software, future plans
include the upcoming installation of a high -speed fiber optic internet
service that sends alerts when email and voicemail are down. In addition,
the development of stronger email retention and archiving policy will be
developed through a records retention consultant, and assessment will be
made to determine the impact of the District converting to the Microsoft
Exchange and Outlook email system within the next two years.
Bid /Project Updates
d) Bidding of Toshiba Uninterruptible Power Supply Backup
System
The Purchasing Division will competitively bid a Toshiba Uninterruptible
Power Supply (UPS) backup system as a replacement for the existing
UPS unit at the Headworks which has reached the end of its useful life.
The estimated cost is $30,000. This equipment will be funded from the
Treatment Plant Equipment Replacement Project, DP 7265. It is
anticipated that sealed bids will be opened April 30, 2009 with a position
paper to follow thereafter requesting Board authorization for the purchase
Agenda Item 5.a.1)
Board Meeting of April 2, 2009
Additional Written Announcements:
Project Updates
e) Los Vaqueros Reservoir Expansion Protect
The draft EIS /EIR for the Los Vaqueros Reservoir Expansion Project is
now in its 60 -day review period. A series of public hearings are being held
to receive input. On Tuesday, March 31, 3009, Director of Engineering
Ann E. Farrell attended the hearing held in Concord and made a
statement on behalf of CCCSD. See attachments for more detail.
General Updates
f) NEOGOV Implementation
As of Friday, March 27, 2009, applicants are able to apply and submit
employment applications online. An automatic response is sent to the
applicant when they submit their application confirming the receipt. The
personal profile the applicant creates is saved and can be used to apply
for other positions. As of 12 p.m. on March 31, 2009, fifty -seven online
applications were submitted.
Central Contra Costa Sanitary District
April 1, 2009
TO: BOARD OF DIRECTORS
VIA: JAMES M. KELLY, GENERAL MANAGER
FROM: ANN E. FARRELL, DIRECTOR OF ENGINEERINGW
SUBJECT: LOS VAQUEROS RESERVOIR EXPANSION PROJECT
The Draft EIS /EIR for the Los Vaqueros Reservoir Expansion Project is now in its
60 -day review period. A series of public hearings are being held to receive input. On
Tuesday evening, March 31, 2009, Ann E. Farrell, Director of Engineering, attended the
hearing held in Concord and made a statement on behalf of CCCSD. Our interest in
this project is the nexus we see with implementation of a project to supply recycled
water to the Shell and Tesoro refineries. Because both projects have similar benefits
with respect to water supply reliability and potential environmental enhancements, we
have been lobbying Contra Costa Water District to include a recycled water component
in the project since the concept of an expanded Los Vaqueros Reservoir was first
developed. This was the theme of the attached statement and supporting material.
Staff will also be developing more detailed written comments to be submitted before the
end of the comment period on Tuesday, April 21, 2009.
AEF:JMK/nap
Attachments
N \ENVRSEC\Admin \Farrell\2009 \Memo to Board - Los Vaqueros Expansion Project 4- 1- 09.doc
COMMENTS FOR LOS VAQUEROS RESERVOIR EXPANSION
PUBLIC HEARING
3 -31 -09 Concord, CA
I am Ann Farrell, 'Director of Engineering for Central Contra Costa Sanitary
District. We treat the wastewater for the central County portion of the
Contra Costa Water District Service Area. Our mission is to protect the
public health and the environment by collecting and treating wastewater,
promoting pollution prevention, and recycling high quality water.
I am here tonight to speak about the highly treated recycled water from our
treatment facility and the role it could play in increasing the yield of any Los
Vaqueros Reservoir Expansion Project. We currently discharge 40 million
gallons per day of treated wastewater to the Suisun Bay — a tidal estuary
that forms the entrance to the Delta. This is enough water to serve about
250,000 people or 100,000 homes.
In the early 1970's facilities were constructed to supply recycled
wastewater from our treatment facility in Martinez @ the 4/680 intersection
'to the nearby Shell and Tesoro refineries also in Martinez. Those facilities,
although unused, still exist and could supply the refineries with up to 20
million gallons per day of our effluent, with some additional treatment. This
would free up 20 million gallons of fresh water - enough to serve the entire
City of Concord, including the proposed development at the Concord Naval
Weapons Station or to provide significant environmental benefits by leaving
the water in the Delta. A flyer describing this project will be submitted with
my testimony.
For the last 15 years, CCCSD has been actively lobbying CCWD to serve
recycled water to the refineries and free up potable water supplies for other
uses, such as water supply reliability and environmental water. CCWD has
maintained that the financial cost to their rate payers was too great, due to
the lost revenues from the refineries.
When we at CCCSD first learned of the proposal to expand Los Vaqueros
and the concept of inviting other partners, including the U.S. Bureau of
Reclamation and some South Bay water users, such as Santa Clara Valley
Water District into the process, we thought this would be the perfect
opportunity to incorporate the refinery recycled water project as a
component of the Los Vaqueros Reservoir Expansion, as it would have
similar benefits. The annual yield of 22 thousand acre feet per year of raw
water freed up by the refinery recycled water project could be used to fill
Los Vaqueros Reservoir to reduce diversions from the Delta, could be
transferred to other project participants or could be released upstream for
environmental enhancement. The participation of outside partners
provided the opportunity to obtain outside funding to offset CCWD's
revenue loss. We submitted a letter to CCWD and CALFED in August
2003 requesting that recycled water be included in the Los Vaqueros
Expansion Studies. Copies are provided for your information.
Now, more than five years later, we are greatly disappointed to find that
recycled water has been dismissed in the Environmental Documents.
There are few potential recycled water projects in the State of California
with the potential to generate a yield of 22 thousand acre feet per year on a
continuous basis. The Los Vaqueros Expansion Alternatives themselves
claim benefits of a maximum of 3 thousand acre feet per year in a 6 -year
drought for CCWD Water Supply Reliability. A recycled water component
to supply the Shell and Tesoro refineries with recycled water would
increase the yield of any Expansion alternative by 22 thousand acre feet
per year each and every year. If this yield were used to benefit CCWD
Water Supply Reliability, it would have more than seven times the benefit of
a Los Vaqueros Reservoir Expansion. Alternatively, the additional yield
could be used to supplement the Environmental Water Management
benefits of the Reservoir Expansion.
In summary, water is a valuable resource and we must use it wisely. As a
public agency with a mission to protect the public health and the
environment, we must respectfully request that the Los Vaqueros Reservoir
Expansion environmental documentation incorporate the supply of recycled
water to the Shell and Tesoro refineries in Martinez as a component of
each Expansion alternative.
' Central Contra Costa Sanitary District
August 21, 2003
Mr. Joseph Campbell
President, Board of Directors
Contra Costa Water District
P.O. Box H2O
1331 Concord Avenue
Concord, CA 94524
Dear Mr. Campbell:
FAX: (925) 676 -7211
CHARLES W. BAITS
Geaera/Monager
K£NTON L ALN
Co.d for the Dw,v
(310) 808 -7000
JOYCE E. MURPHY
Secremry of the Dumcl
INCLUSION OF RECYCLED WATER IN LOS VAQUEROS EXPANSION STUDIES
Thank you for providing the Central Contra Costa Sanitary District ( CCCSD) with a copy
of the CALFED's Los Vaqueros expansion informational brochure. As a District, we
understand the importance of providing a safe, reliable and high quality water supply for
your ratepayers while protecting the Delta. However, we believe that CCWD needs to
look at recycled water as an important resource available to help address these
problems, and we would like to encourage you to make recycled water an integral part
of your water supply master planning efforts for the Los Vaqueros expansion.
CCCSD has the long -term potential to supply up to 44,000 AF /yr of drought proof
recycled water to our community. If fully utilized, this supply could free up an equivalent
amount of Delta water to meet potable water demands. Unfortunately, only a small
fraction (600 AF /yr) of our capacity is currently being utilized on a seasonal basis for
landscape irrigation. Our initial studies have identified over 30,000 AF /yr of demand
within our service area including about 20,000 AF /yr at the refineries for cooling tower
use. Much of the infrastructure is already in place to supply recycled water to the
refineries, which have expressed an interest in using recycled water if it could be made
available at a price competitive with their current canal (raw) water supply. In order for
this to occur, the cooperation of CCWD would be needed to reduce the proposed
duplication of services charges and other burdensome costs.
BOARD OF DIRECTORS
JAMES A. .VEJFL)LY, Pra.mlcnr • GERALD R. LUCEY, FrenJenr Pro 7em • I'ARKE L. HONEKWEELE • BARBARA D. HOCKETF • NAM M MENES7Nf
® RM'Im Paper
The success of our current recycled water projects is due, in large part, to the
cooperative agreements reached between our two agencies, such as the Zone 1
Landscape Irrigation Agreement. We would like to invite you and your staff to work with
us to explore o ?lions to reduce the cost barriers to make recycled water a viable option
for the refineries and lead the way for an expansion of water recycling in our
community. Thank you for your consideration.
Sincerely,
It' YCJ tw NC04 4� JuA 14-
9r'�_ 5
James A. Nejedly I
President, Board of Directors
Central Contra Costa Sanitary District
JN:DB:jf
cc: Mr. Patrick Wright, Director, California Bay -Delta Authority
BOARD OF DIRECTORS
JAMS A, NE.IFDLr, PAtndrnr • GERALD R. LUCEY, Pres,dem Pm 7tm • PARKE L. BOMIYSIEELE • BARBARA D. HOCKETT • MARIO M..NIENESINI
' Central Contra Costa Sanitary -District
FAX: (925) 225 -4624
CHARLES W. BAT7S
GenrraLManager
AENTON L. AW
Cnanrcl%or thr D.mcl
(510) 808 -7000
August 21, 2003 JOYCE E. MURPHY
Sraretary oJ'the Diatria
Mr. Patrick Wright
Director
California Bay -Delta Authority
650 Capitol Mall, 5th Floor
Sacramento, CA 95814
Dear Mr. Wright:
INCLUSION OF RECYCLED WATER IN LOS VAQUEROS EXPANSION STUDIES
The Central Contra Costa Sanitary District (CCCSD) supports the significant work that
CALFED has done to address water resource and environmental issues in the Delta.
We agree that increased water recycling should be part of the comprehensive solution
for improving the Bay Delta system. As a recycled water supplier with substantial
untapped capacity, we are very interested in seeing recycled water be included in your
water supply master planning efforts, particularly as they relate to the Los Vaqueros
expansion. I am attaching a copy of our letter to the Contra Costa Water District
(CCWD) outlining our recycled water capacity and the large potential demands for
recycled water that we have identified within our service area
We appreciate CALFED's continued support of recycled water and request that recycled
water be made an integral part of your Los Vaqueros expansion studies.
Sincerely,
4
Don Berger
Recycled Water Program Manager
Central Contra Costa Sanitary District
DB:jf
Enclosure
U:\Special Projects\ BergeALetters \Wright8- 21- 03.doc ®crwnmr hm
Mr Patrick Wright
Page 2 of 2
August 21, 2003
bcc: Kent Alm
Charles Batts
Doug Craig
Ann Farrell
Harriette Heibel
Jim Kelly
Melody LaBella
John Mercurio
Randy Schmidt
Curt Swanson
U 1Special Projects�BergerlLe tters\Wright8- 21.03.doc
Martinez Refinery Recycled Water Project
Project area shown in map above and
in detail map at right.
If you have questions about the Marti-
nez Refinery Recycled Water Project,
contact Don Berger at 925.229.7259
' Central Contra Costa
Sanitary District
(�'�'�j� J►
11L
Shell Refinery
Tesoro Refin
�Y "r
Tanks
1
Al.
9,
CCCSD Treatment
%aa Plant
Legend
Existing Pipelines and Tanks H`Ny.1
Background
California is experiencing a severe drought with below- average rain-
fall, low snowmelt runoff and court- ordered restrictions on Delta wa-
ter pumping. Recycled water projects using urban wastewater are
some of the most reliable and drought - tolerant water supplies avail-
able. Water recycling is mandated by several California codes and
laws and is an integral part of the Central Contra Costa Sanitary Dis-
trict's (CCCSD) mission. Currently, CCCSD has a very successful
landscape irrigation program and is always pursuing new recycled
water opportunities such as supplying the new development at the
Concord Naval Weapons Station or supplying the existing refineries.
Proposed Project Description
If implemented, the proposed Martinez Refinery Recycled Water
Project would create 22,500 AF /yr of new water supply for California
by using a steady, drought -proof supply of wastewater from CCCSD
and treating it to produce a high - quality recycled water for use in
cooling towers and for boiler feedwater at the Shell and Tesoro refin-
eries in Martinez. The pipelines and storage tanks to deliver recy-
cled water to the refineries are already in place. However, in order
to produce the recycled water, new treatment facilities must be con-
structed at an estimated cost of up to $150M. CCCSD is seeking
federal and state funding assistance and project partners to help
make this project a reality and to meet California's urgent need for
water, while providing new jobs in construction and operations to
stimulate the economy.
5019 Imhoff Place. Martinez, CA 94553 1 925.228.9500 1 www.centralsan.org
California is in a Drought
California is facing the most significant water crisis in its history. After experiencing two years of drought and the driest
spring in recorded history in 2008, water reserves are extremely low.
Drought conditions in the Colorado River Basin, combined with a Sierra snowpack that is now dangerously unreliable due
to global climate change, are leaving many communities throughout California facing mandatory restrictions on water use
and /or rising water bills. If the drought continues, the results could be catastrophic to our economy.
In June 2008, the Governor issued Executive Order S -06 -08 declaring a statewide drought, which directed his state
agencies and departments to take immediate action to address the serious drought conditions and water delivery
reductions that exist in California.
In October 2008, the Department of Water Resources announced the initial allocation of only 15 percent for water delivery
to the State Water Project (SWP) contractors in 2009 — the second lowest allocation level in the history of the SWP.
The Sacramento -San Joaquin Delta is Overdrawn
With the Sacramento -San Joaquin Delta ecosystem near collapse, court- ordered
restrictions on water deliveries from the Delta have reduced supplies from the state's two
largest water systems by twenty to thirty percent.
A new survey from the California Department of Fish and Game finds Delta smelt are
hovering at the brink of extinction. The department's fall 2008 population survey of fish
species in the Sacramento -San Joaquin Delta concluded in December 2008 and found
the smelt at its lowest point in 42 years of record - keeping and two nonnative fish, the
American shad and threadfin shad, also at record lows. While there are many factors affecting the Delta, recent studies
indicate that the biggest impact on declining fish species is the overdrafting of water from the Delta.
The State Has Issued Mandates to Use Recycled Water
The State of California, through its Water Code, has strongly encouraged the use of recycled
water. The following references are included in the California Water Code:
• Section 13510 states that the people of the state have a primary interest in the development .
of facilities to reuse wastewater to supplement existing surface and underground water
supplies and to assist in meeting the future water requirements of the State.
• Section 13511 states that a substantial portion of the future water requirements of this state
may be economically met by beneficial use of reclaimed water. Use of recycled water constitutes the development of
"new basic water supplies ".
• Section 13512 declares it is the Intention of the Legislature that the State undertake all possible steps to encourage
development of water reuse facilities so that reclaimed water may be made available to help meet the growing water
demands of the State.
• Section 13550 states that the use of potable domestic water for non - potable uses, including, but not limited to,
cemeteries, golf courses, parks, highway landscaped areas, and industrial and irrigation uses, is a waste or an
unreasonable use of the water, if reclaimed water of adequate quality is available at reasonable cost.
• Section 13551 states that a person or public agency shall not use water from any source of quality suitable for potable
domestic use for non potable uses, including cemeteries, golf courses, parks, highway landscaped areas, and
industrial and irrigation uses, if suitable reclaimed water is available as provided in Section 13550.
Recycling High - Quality Water is CCCSD's Mission
In response to the mandates by the State of California and as part of Central Contra Costa Sanitary District's ( CCCSD)
mission to protect public health and the environment, CCCSD is committed to recycling high - quality water in order to
enhance the regional water supply and to decrease the demand on the Sacramento -San Joaquin Delta.
Central Contra Costa
Sanitary District
Item 5.d.2)a)
Central Contra Costa Sanitary District
March 27, 2009
TO: THE HONORABLE BOARD OF DIRECTO/RSS,,���r
VIA: JAMES M. KELLY, GENERAL MANAGERIi"�Q v
ANN FARRELL, DIRECTOR OF ENGINEERING
CURT SWANSON, ENVIRONMENTAL SERVICES DIVISION MANAGER v
FROM: JARRED MIYAMOTO- MILLS, PRINCIPAL ENGINEER `XII
SUBJECT: TIME FOR COLLECTION OF CONNECTION FEES
The homebuilding community is contacting counties, cities and special districts
requesting that each agency consider deferring collection of impact fees to the close of
escrow for view homes, rather than continuing the current practice of collecting these
fees when a building permit is issued or utility service connections are made.
Homebuilders hope that this effort will improve their cash flow situation in the face of the
current recession.
Board President Jim Nejedly has requested that the Board discuss recent requests from
homebuilders for the District to defer collection of its connection fees to the close of
escrow, rather than collecting these fees when a connection permit is issued just prior to
actual physical connection of house plumbing to the public sewer. State law allows the
District to either continue its current practice or choose a later time for collection of
connection fees.
I have attached a chart that shows a time line for permitting and construction of a typical
home in new subdivision. In the chart, I've indicated the possible times for collection of
connection fees.
The agenda for the Board's regular meeting on April 2, 2009 includes an item for
discussion of the connection fee collection time issue. Staff will be available to answer
questions during the discussion.
JM2:
Attachment
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Item 5.d.2)b)
Central Contra Costa Sanitary District
March 27, 2009
TO: HONORABLE BOARD OF DIRECTORS �(
VIA: JAMES M. KELLY, GENERAL MANAGER n��
ANN E. FARRELL, DIRECTOR OF ENGINEERING ll'�
FROM: CURTIS W. SWANSON, ENVIRONMENTAL SERVICES DIVISION
MANAGER
SUBJECT: DRAFT LETTER IN SUPPORT OF EBMUD WATER SUPPLY
MANAGEMENT PROGRAM 2040
N�
Board Member McGill requested that the District consider sending a letter to East Bay
Municipal Utility District (EBMUD) in support of the Preferred Alternative for their Water
Supply Management Program 2040. Staff has prepared the attached letter of support
for Board review. Staff requests comments and guidance on the content of the letter.
The EBMUD Preferred Water Supply Alternative includes a broad and flexible portfolio
of water supply options to meet the anticipated demand of 280 million gallons per day
(MGD) in 2040. The preferred options include additional storage at Pardee or other
existing reservoirs, water conservation, water recycling, groundwater storage, water
transfers, and desalination. The plan also includes a rationing effort during periods of
drought to reduce water demand by 10 percent.
Under the Preferred Alternative, water recycling is an important element of the water
portfolio. As proposed, water recycling will increase from 9.3 MGD by an additional
11 MGD for a total of 20.3 MGD.
The draft letter requests that EBMUD consider the CCCSD Martinez Refinery Recycled
Water Project as part of their water supply portfolio. While these refineries do not use
EBMUD water, use of recycled water could free up to 20 MGD of potable water that
could be transferred from Contra Costa Water District to EBMUD through existing
interties in eastern Contra Costa County or at Freeport along the Sacramento River.
The Draft EIR for the EBMUD Water Supply Management Program 2040 is in the
review stage now. Comments are due by April 6, 2009.
Attachment
N: \ENVRSECWdmin \Swanson \Letiers\2009 \EBMUD WSMP 2040 comment letter- 3- 27- 09.doc
April 2, 2009
Mr. Tom Francis, PE
Senior Civil Engineer
East Bay Municipal Utility District
375 Eleventh Street, MS 407
Oakland, CA 94607 -4240
Dear Mr. Francis:
DRAFT EIR FOR WATER SUPPLY MANAGEMENT PROGRAM 2040
FAX: (925) 228 -4624
JAMIiSM. K12LY
Gi ml Manager
KENTON L. ALM
Cauuel for the 1).mct
(510) 808 -1000
EL INE' R. BOCHME
Secretory ofthe Diana
Central Contra Costa Sanitary District (CCCSD) staff has reviewed the Draft EIR for the
East Bay Municipal Utility District (EBMUD) Water Supply Management Program 2040.
The Water Supply Management Program seeks to accommodate planned growth in the
EBMUD service area and an anticipated decrease in water supplies due to climate
change. For reasons detailed below, CCCSD supports the Preferred Alternative described
in the Draft EIR. The Draft EIR identifies a portfolio of water resources that includes
increased storage, water transfers, conservation, desalination, and water recycling that
could supply a projected demand of 280 million gallons per day (MGD) in 2040. In periods
of drought, the Water Supply Management Program 2040 calls for a 10 percent level of
rationing to extend water supplies.
An important reliable and renewable element of the 2040 water supply portfolio is recycled
water. EBMUD has developed industrial and irrigation recycled water projects along the
eastern shores of the San Francisco Bay Area and in the San Ramon Valley. EBMUD
already provides, or by 2010 will provide, a total of 9.3 MGD of recycled water. Under the
Preferred Alternative, EBMUD proposes to increase the use of recycled water by an
additional 11 MGD by 2040.
Because EBMUD's water service area overlaps approximately two thirds of CCCSD's
service area, CCCSD is a potential source of recycled water for landscape irrigation or
other possible uses. The Draft EIR identifies the Reliez Valley Recycled Water Project as a
potential project depending on costs and demand. In addition, golf courses and large
N: \ENVRSEC\Admin \Swanson \Letters\2009 \EBMUD WSMP 2040 comment letter - 3- 27- 09.doc
Mr. Tom Francis
Page 2
April 2, 2009
water users that are not located near the CCCSD treatment plant could obtain recycled
water from satellite treatment facilities using wastewater from the CCCSD collection
system. Finally, EBMUD and Dublin San Ramon Services District will be supplying
recycled water to southern portion of the CCCSD service area through the San Ramon
Valley Recycled Water Program.
One of the components of the Supplemental Water Supply Option listed in the Draft EIR is
water transfers. A possible water transfer not specifically listed in the Draft El involves
development of a project to supply recycled water from CCCSD's wastewater treatment
plant to nearby industries. These industries currently use raw water from Contra Costa
Water District (CCWD). By using recycled water for cooling tower and other purposes at
the industries, up to 20 MGD of water could be made available for other uses. Some of
this water could be transferred to EBMUD through the Freeport Regional Water Project
intertie or the existing intertie between EBMUD and CCWD facilities located in eastern
Contra Costa County.
To implement the industrial recycled water project, new institutional arrangements and
treatment facilities for ammonia removal, demineralization and filtration would be needed.
The pipelines and storage tanks to deliver recycled water to the industries are already in
place.
If you would like additional information about the refinery recycled water project, please
contact Curtis Swanson, Environmental Services Division Manager at (925) 229 -7336.
Again, CCCSD supports the Preferred Alternative developed by EBMUD to provide
sustainable and reliable water supplies, and we respectfully request the possible water
transfer we described above be considered as part of that alternative.
Sincerely,
James M. Kelly
General Manager
JMK:CWS /nap
cc: CCCSD Board of Directors
N: \ENVRSECAdmin \Swanson \Letters\2009 \EBMUD WSMP 2040 comment letter - 3- 27- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 2, 2009 No.: 6.a. Administrative
Type of Action: AUTHORIZE PUBLIC NOTICE
subject: AUTHORIZE THE SECRETARY OF THE DISTRICT TO PROVIDE PUBLIC
NOTICE OF PROPOSED SEWER SERVICE CHARGE INCREASE
Submitted By: DEBBIE RATCLIFF Initiating Dept ✓Div.: ADMINISTRATIVE
CONTROLLER
REVIEW D AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff Mu raves K. Alm James M elly,
Gener
ISSUE: To comply with Proposition 218 public notice requirements, the District must
provide 45 days' written notice to ratepayers prior to considering a proposed Sewer
Service Charge rate increase at a public hearing.
RECOMMENDATION: Authorize mailing a public notice of a proposed Sewer Service
Charge rate increase of up to $10 for Fiscal Year 2009 -2010, effective July 1, 2009.
FINANCIAL IMPACTS: The cost of mailing the public notice to District ratepayers is
estimated to be approximately $30,000.
ALTERNATIVES /CONSIDERATIONS: Forego a public notice and do not propose a
Sewer Service Charge increase or notice an amount less than $10 per year.
BACKGROUND: Proposition 218 requires written public notice of Sewer Service
Charge increases, and the scheduled public hearing in addition to a required legal
notice published in the newspapers. Compliance with Proposition 218 requires the
District to provide at least a 45 -day notice to all rate paying property owners for a Sewer
Service Charge rate increase. For such notice to be given before the June 4, 2009,
Public Hearing, mailing preparations must begin by April 3, 2009.
As discussed with the Board at the January 29, 2009, Financial Planning and Policy
Workshop and again at the Board Meeting on March 5, 2009, based on the operating
and capital needs, regulatory compliance in future years and prudent reserve levels, a
Sewer Service Charge rate increase of up to $10 was recommended by staff. The
Board is scheduled to consider setting the amount of the increase after a Public
Hearing on June 4, 2009. To increase the Sewer Service Charge rate, a notice must be
sent to ratepayers that specifies the maximum amount of the increase and includes
language indicating an amount of up to $10 for Fiscal Year 2009 -2010. The $10
increase would be used to offset the costs of inflationary increases, salary and benefit
cost increases, and capital projects. A copy of the proposed public notice is attached
for the Board's consideration.
N:\ADMINSUP\ADMIN \POSPAPER \Sewer Service Charge Public Hearing 04- 02- 09.doc
POSITION PAPER
Board Meeting Date: April 2, 2009
subject. AUTHORIZE THE SECRETARY OF THE DISTRICT TO PROVIDE PUBLIC
NOTICE OF PROPOSED SEWER SERVICE CHARGE INCREASE
The Board will set the Sewer Service Charge rate at the Public Hearing on June 4,
2009.
In order to comply with the Proposition 218 timeline and provide the 45 -day ratepayer
notice, Board comments are requested on the proposed public notice and authorization
is requested for mailing the public notice to residential and nonresidential customers.
RECOMMENDED BOARD ACTION: Authorize the Secretary of the District to provide
public notice of the proposed Sewer Service Charge rate increase of up to $10 for
Fiscal Year 2009 -2010, effective July 1, 2009.
N:\ADMINSUPWDMIN\POSPAPER \Sewer Service Charge Public Hearing 04- 02- 09.doc
NOTICE OF PROPOSED INCREASE IN ANNUAL SEWER SERVICE CHARGE
Dear Property Owner
Central Contra Costa Sanitary District (CCCSD) provides sanitary sewer, household hazardous waste
collection, and recycled water services in the central county area. Sanitary sewer service includes
building, operating and maintaining public sewer pipelines, the wastewater treatment plant in
Martinez, and the pipeline that discharges clean, treated water to Suisun Bay.
To pay for these services, CCCSD collects an annual Sewer Service Charge from each property
connected to the sewer system. The service charge rates are calculated for each customer group
based on the cost to provide service, considering both the quantity of sewage discharged and other
sewage characteristics affecting the cost for treatment. For most property owners, this charge is
billed as a line item labeled "CCCSD SEWER CHG" on the property tax bill they receive from Contra
Costa County. For about 300 properties, particularly government and non - profit facilities, CCCSD
bills the property owners directly.
FOR RESIDENTIAL CUSTOMERS, each single - family home, mobile home, townhouse,
condominium, apartment, and other multi - family home is charged a uniform rate for sewer service.
The current residential rate is $311 per year. The Board will be considering an increase of up to $10
per year or $321 for Fiscal Year 2009 -2010, effective July 1, 2009. This is an increase of 3.2% over
the present rate. This service charge increase is necessary to pay for increases in costs due to
inflation, additional pollution prevention programs to meet our National Pollutant Discharge
Elimination System (NPDES) permit requirements, collection system improvements to meet new
regulations regarding overflow reductions, and needed pipeline and facility improvements.
FOR NONRESIDENTIAL CUSTOMERS ONLY, the service charge increases being considered are
shown on the reverse side of this notice.
NOTICE IS HEREBY GIVEN, that the Board of Directors of the Central Contra Costa Sanitary District
will hold a PUBLIC HEARING on this matter in the CCCSD Meeting Room, 5019 Imhoff Place,
Martinez, California, on Thursday, June 4, 2009, at 2:00 p.m., at which time and place interested
persons may appear and be heard. Written comments or protests may be mailed to the Secretary of
the District at 5019 Imhoff Place, Martinez, CA 94553, or emailed to rates(a)centralsan.org and must
be received by 5:00 p.m. on May 28, 2009 to ensure a full review.
If you have questions about the proposed Sewer Service Charges, please call CCCSD's
Environmental Services Division at (925) 335 -7739.
Notice mailed prior to April 20, 2009.
NAADMINSMADMIN RATCLIMSS Charge 2009-1 Yr.doc
CURRENT & PROPOSED SEWER SERVICE CHARGE RATES FOR NONRESIDENTIAL CUSTOMERS
USER GROUP
CURRENT RATE
PROPOSED RATE
EFFECTIVE JULY 1, 2009
Commercial and Other Non - Industrial Customers
(per Hundred Cubic Feet (HCF))
Bakeries
$7.95
$8.21
Supermarkets with garbage disposals
$6.00
$6,19
Mortuaries
$5.66
$5.84
Restaurants
$5.89
$6.08
Others
$2.88
$2.97
Minimum Annual Charge
$323.00
$333.00
Industrial Customers
Flow per million gallons
$1,586.00
$1,637.00
Biochemical Oxygen Demand per thousand pounds
$661.00
$682.00
Suspended Soilds per thousand pounds
$473.00
$488.00
Demand per million gallons per day
$190,612.00
$196,741.00
Minimum Annual Charge
$323.00
$333.00
Special Discharge Permits and Contracts
Determined individually
Determined individually
Notes:
A nonresidential customer's annual sewer service charge is determined by multiplying the appropriate user
group rate times the annual wastewater discharge volume measured in HCF (Hundred Cubic Feet), usually
estimated from the property's water use. For example, a bakery discharging 250 HCF per year would pay an
annual sewer service charge at the July 1, 2009 proposed rate calculated as follows:
($8.21 per HCF) x (250 HCF per year) _ $2,052.50
Alternatively, for 2009 -2010 you can estimate your annual sewer service charge by multiplying the amount
listed beside "CCCSD SEWER CHG" on your 2008 -2009 property tax bill by 1.032. If you are billed directly,
multiply the amount on the 2008 -2009 invoice by 1.032.
If you have questions regarding the Sewer Service Charge program, or would like us to calculate a property -
specific estimate of the sewer service charge for 2009 -2010, please send an e-mail request including your
name, Assessor's Parcel Number, address and phone number to rates(a )centralsan.org, or call the District's
Environmental Services Division at (925) 335 -7739. Additional information is available on the District's
website: www.centralsan.org.
Authorize Public Notice of
Proposed Sewer Service
Charge Increase
April 2, 2009
Background
January 09, 2009 Financial Workshop:
— Preliminary recommended 2 years @ $15 /yr
SSS increase
March 5, 2009 Financial Workshop Update:
— Recommended one year $10 /yr SSC increase
— Pursue $30,000,000 Bond for Capital Projects
— Prop 218 Notice needs authorization by April 2,
2009
196 CL)
1
4..127 1dy4N
0
Bond Sale?
— Market looks good for CCCSD - "AAA"
rating
— "AAA" rating saves 0.75% in interest rate
— We need to protect the "AAA" rating
Other Considerations
• Our revenue projections could still be too optimistic:
— Interest Income
— Number of connections driving connection fee and SSG revenue
— Property Tax
• CCCERA costs will be higher than assumed (we have
requested CCCERA update their estimates)
• GASB 45 costs could be higher than scenario
assumptions
• State may borrow /take property tax in future years
• Positive outcome: could see lower than assumed O &M
and Capital expenses due to deflated pricing and staff
cost cutting efforts
V
2
.r
Recommendation
• Publish Prop 218 Notice for $10 /yr SSC increase
for FY 2009 -10:
— Supports current goals of Excellent Customer
Service, Regulatory Compliance, Responsible Rates
& Being High Performance Organization
— Support GASB -45 Costs
— Prepares us for future retirement system costs
• Pursue Bond Fund for projects
• Rates can be set for less than notice if
conditions change
Authorize Public Notice of
Proposed SSC Increase
Questions?
3