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HomeMy WebLinkAbout12/18/2008 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: 3.c. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING GRANTS OF EASEMENTS (DISTRICT PROJECT 4985 — PARCELS R -23, R -29, R -31 *) AND AUTHORIZING EXECUTION OF QUITCLAIM DEEDS (DISTRICT PROJECT 4985 — PARCELS 23, 29,31-) TO PROPERTY OWNERS IN THE RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL Submitted By: Initiating Dept. /Div.: Ricardo Hernandez, SR/WA Engineering /Environmental Services Senior Right of Way Agent REVIEWED AND RECOMMENDED FOR BOARD ACTION: Q'4 R. Hernand z Fnd C. Swanson A. Farr I James . Kelly, General anager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and to record the documents. RECOMMENDATION: Adopt resolutions accepting grants of easements and authorizing execution of quitclaim deeds and authorizing staff to record the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: $500 was paid to each property owner for the permanent easement exchange (grant of new easement and quitclaim of existing easement). CENTER ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Pleasant Hill Relief Interceptor was built in phases from 1996 through 2005. Portions of the alignment were changed during construction to accommodate micro - tunneling. Staff is now proceeding to modify the right of way alignment to match the as- built pipeline alignment by obtaining new easements and quitclaiming the old easements. Eleven easements on Ruth Drive, Harriet Drive, and Mary Drive will be obtained to accommodate the new alignment. Three property owners have signed the new grants of easements. Additional easement exchanges will be submitted for Board a royal once the subse "ant VICINITY MAP I'll q grants of easements are obtained from the remaining 8 property owners. N: \ENVRSEC \Position Papers \Hernandez R\2008 \PHRI PP Accept Esmnts Paper w map 12- 18- 08.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 18, 2008 subject. ADOPT RESOLUTIONS ACCEPTING GRANTS OF EASEMENTS (DISTRICT PROJECT 4985 — PARCELS R -23, R -29, R -31 *) AND AUTHORIZING EXECUTION OF QUITCLAIM DEEDS (DISTRICT PROJECT 4985 — PARCELS 23, 29, 31 *) TO PROPERTY OWNERS IN THE RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL The quitclaim deeds will extinguish CCCSD's existing easements (locations where the sewers were not installed as designed) and the grants of easements (refer to Attachment 1 for list of property owners) will provide CCCSD with recorded land rights of the as -built location of the sewers. RECOMMENDED BOARD ACTION: Adopt resolutions accepting grants of easements and authorizing the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to property owners in the Ruth and Harriet Drive neighborhood, and authorizing staff to record the documents with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Hernandez R\2008 \PHRI PP Accept Esmnts Paper w map 12- 18- 08.doc Page 2 of 2 ATTACHMENT 1 LIST OF PROPERTY OWNERS RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL Property Owners: George N. Angel and Tamara Angel Site Address: 1560 Ruth Drive, Pleasant Hill, CA 94523 Property Owners: Kenneth P. O'Keefe and Natalie O'Keefe Site Address: 185 Harriet Drive, Pleasant Hill, CA 94523 Property Owner: Melba L. Burnett Site Address: 1606 Ruth Drive, Pleasant Hill, CA 94523 WENVRSEC \Position Papers \Hernandez R\2008 \PP Attachment 1 list of prop owner names 12- 18- 08.doc RESOLUTION NO. 2008 - A RESOLUTION ACCEPTING GRANTS OF EASEMENTS FROM THE PROPERTY OWNERS OF THE RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL DISTRICT PROJECT 4985, PARCELS R -23, R -29, R -31 BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District ( "District ") as follows: THAT the District hereby accepts Grants of Easements (Sewer Purposes) from property owners of the Ruth and Harriet Drive Neighborhood, Pleasant Hill, as listed in Exhibit "A" hereto, District Project 4985 — Parcels R -23, R -29, R31; and THAT staff is authorized to record said documents in the office of the Recorder of Contra Costa County. PASSED AND ADOPTED this 18th day of December 2008, by the Board of Directors of the District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gerald R. Lucey President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District N: \ENVRSEC \Position Papers \Hernandez R\2008 \PHRI Accept Esmnts Reso 12- 18- 08.doc Resolution No. 2008 — Exhibit A — GOEs List of Property Owners Ruth and Harriet Drive Page 2 of 2 EXHIBIT "A" LIST OF PROPERTY OWNERS GRANTS OF EASEMENTS (SEWER PURPOSES) RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL Parcel R -23 Assessor's Parcel No. Property Owners: Site Address: Parcel R -29 Assessor's Parcel No.: Property Owners: Site Address: Parcel R -31 Assessor's Parcel No.: Property Owner: Site Address: 153- 145 -002 George N. Angel and Tamara Angel 1560 Ruth Drive, Pleasant Hill, CA 94523 153- 176 -001 Kenneth P. O'Keefe and Natalie O'Keefe 185 Harriet Drive, Pleasant Hill, CA 94523 153- 176 -002 Melba L. Burnett 1606 Ruth Drive, Pleasant Hill, CA 94523 N: \ENVRSEC \Position Papers \Hernandez R\2008 \PHRI Accept Esmnts Reso 12- 18- 08.doc RESOLUTION NO. 2008 - A RESOLUTION AUTHORIZING EXECUTION OF QUITCLAIM DEEDS TO THE PROPERTY OWNERS OF THE RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL DISTRICT PROJECT 4985, PARCELS 23, 29, 31 BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District ( "District ") as follows: THAT the District hereby consents to the execution of Quitclaim Deeds, dated December 18, 2008, to the property owners in the Ruth and Harriet Drive Neighborhood, Pleasant Hill, as listed in Exhibit "A" hereto, District Project 4985 — Parcels 23, 29, and 31; and THAT staff is authorized to record said documents in the office of the Recorder of Contra Costa County. PASSED AND ADOPTED this 18th day of December 2008, by the Board of Directors of the District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gerald R. Lucey President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District NAENVRSEMPosition Pape rs \Hernandez R\2008 \PHRI Quitclaim Reso 12- 18- 08.doc Resolution No. 2008 — Exhibit A —Quitclaim Deeds List of Property Owners Ruth and Harriet Drive Page 2 of 2 EXHIBIT "A" LIST OF PROPERTY OWNERS QUITCLAIM DEEDS (EASEMENTS) RUTH AND HARRIET DRIVE NEIGHBORHOOD, PLEASANT HILL Parcel 23 Assessor's Parcel No.: 153 - 145 -002 Property Owners: George N. Angel and Tamara Angel Site Address: 1560 Ruth Drive, Pleasant Hill, CA 94523 Parcel 29 Assessor's Parcel No.: Property Owners: Site Address: Parcel 31 Assessor's Parcel No. Property Owner: Site Address: 153- 176 -001 Kenneth P. O'Keefe and Natalie O'Keefe 185 Harriet Drive, Pleasant Hill, CA 94523 153- 176 -002 Melba L. Burnett 1606 Ruth Drive, Pleasant Hill, CA 94523 NAENVRSEMPosition Papers \Hernandez R\2008 \PHRI Quitclaim Reso 12- 18- 08.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION OF APPLICATION REQUESTING THAT CONTRA COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX TWO ANNEXATION AREAS TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT (DISTRICT ANNEXATION 168C.1) Submitted By Initiating Dept. /Div.: Jarred Miyamoto - Mills, Principal Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Wq - v J. Mryamoto -Mills C. Swanson A. Farre oA K. Alm aA - James Nf Kelly General panager ISSUE: A Board of Directors' Resolution of Application is required to initiate Local Agency Formation Commission ( LAFCO) annexation proceedings. RECOMMENDATION: Adopt a Resolution of Application to initiate LAFCO annexation proceedings for two annexation areas designated as District Annexation 168C.1. FINANCIAL IMPACTS: The Central Contra Costa Sanitary District (CCCSD) incurs costs to prepare annexation applications and pays fees to LAFCO and the State Board of Equalization for annexation processing. Annexation costs are recovered as "annexation charges" when property is connected to the public sewer system. ALTERNATIVES /CONSIDERATIONS: The Board could decline to initiate annexation of these areas, which would require that the property owner apply directly to LAFCO for annexation to CCCSD. BACKGROUND: The owners of nine properties in the unincorporated Alhambra Valley have submitted petitions to CCCSD for annexation. These properties were organized into two internally- contiguous "annexation areas." Of the nine properties, four are developed and five are undeveloped. All are close to existing public sewer mains and can be served by individual laterals or short main extensions. All of the annexation areas are within CCCSD's Sphere of Influence, but outside the County Urban Limit Line. Three of the developed properties were recently approved by LAFCO for extension of out -of- agency sewer service conditioned, in part, on submittal of an annexation application to CCCSD for them within 12 months. The general location of each annexation area is shown on Attachment 1. N: \ENVRSEC \Position Papers \Leavitt\2008 \PP Adopt Res LAFCO DA 168C.1.doc Final - 12- 18- 08.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 18, 2008 subject ADOPT A RESOLUTION OF APPLICATION REQUESTING THAT CONTRA COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX TWO ANNEXATION AREAS TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT (DISTRICT ANNEXATION 168C.1) Staff has drafted a Resolution of Application (see Attachment 2) requesting that LAFCO initiate annexation proceedings for the two annexation areas. These annexation areas are described below: • Annexation Area168C.1 -1 is comprised of seven properties (five undeveloped and two developed with three existing single - family homes off Gordon Way, Millican Court, Millthwait Drive, and Oakbridge Lane. • Annexation Area 168C.1 -2 is comprised of two properties (developed with two existing single - family homes) on Briones Road. CCCSD staff has concluded that completion of the annexation application will require preparation of an environmental document (likely an Environmental Impact Report) under the California Environmental Quality Act (CEQA). Staff will prepare the environmental document and other application components while the LAFCO annexation application process proceeds. Before completion of that process, the CCCSD Board will receive for its consideration an appropriate CEQA document and a subsequent resolution that will either certify /adopt the appropriate CEQA document and approve a specific District Annexation 168C.1 annexation request, or inform LAFCO that CCCSD is withdrawing the District Annexation 168C.1 application. RECOMMENDED BOARD ACTION: Adopt a Resolution of Application to initiate LAFCO annexation proceedings for two annexation areas designated as District Annexation 168C.1. N: \ENVRSEC \Position Papers \Leavitt\2008 \PP Adopt Res LAFCO DA 168C.1.doc Final - 12- 18- 08.doc Page 2 of 2 0 1000 2000 FEET YI Central Contra Costa Sanitary District DISTRICT ANNEXATION 168C.1 Attachment ATTACHMENT 2 RESOLUTION NO. 2008 - A RESOLUTION OF APPLICATION BY CENTRAL CONTRA COSTA SANITARY DISTRICT REQUESTING THAT THE CONTRA COSTA LOCAL AGENCY FORMATION COMMISSION INITIATE PROCEEDINGS FOR A CHANGE OF ORGANIZATION (DISTRICT ANNEXATION NO. 168C.1) WHEREAS, the Central Contra Costa Sanitary District (CCCSD) proposes to initiate proceedings pursuant to the Cortese - Knox - Hertzberg Local Government Reorganization Act of 2000 for a change of organization; and WHEREAS, the change of organization is proposed for the following reasons: 1) The owners of nine (9) properties within the areas proposed to be annexed have each submitted a "Petition for Annexation" to CCCSD; 2) Existing septic systems in the area are reaching the end of their useful life or do not meet County Environmental Health's existing septic system design regulations; 3) All of the properties are within the CCCSD Sphere of Influence, as previously approved by the Contra Costa Local Agency Formation Commission ( LAFCO); 4) All of the properties are outside the Contra Costa County Urban Limit Line, but can be served easily by laterals or short main extensions from existing facilities and four are already developed with residences; 5) At its November 12, 2008 meeting, LAFCO approved extension of out -of- agency sewer service to three of these properties conditioned, in part, on submittal of an application to LAFCO to annex these three properties to CCCSD within 12 months; 6) CCCSD will assume responsibility, upon annexation, for maintenance and operation of public sewer facilities required to provide service to the areas proposed to be annexed; 7) CCCSD requires that all served properties annex to CCCSD (CCCSD Standard Specifications Section 3 -07); and 8) No other sewering agency can reasonably serve these areas. WHEREAS, the proposed change in organization consists of two (2) "single areas" (as defined by the State Board of Equalization) generally adjacent to the existing CCCSD boundary, as shown and described on the maps and geographical descriptions attached hereto as Exhibits 168C.1 -1 A and B and Exhibits 168C.1 -2 A and B, and by this reference incorporated herein, comprising a total of 103.8 acres, more or less; and N: \ENVRSEC \Position Pape rs \Leavitt\2008 \Resolution of Application - DA 168C.1.doc (Draft) - 12- 18- 08.doc Resolution 2008 — District Annexation No. 168C.1 Page 2 of 3 WHEREAS, CCCSD recognizes that LAFCO has the authority to approve annexation of any or all of the nine properties; and WHEREAS, Contra Costa County is the only affected county (the areas proposed for annexation to CCCSD are in the unincorporated territory of the County known as the Alhambra Valley of Martinez), and no other sewering agencies are involved; and WHEREAS, the area proposed for annexation to CCCSD is uninhabited (fewer than 12 registered voters; and WHEREAS, if the annexation were approved, all of the provisions of the CCCSD Code would become applicable to the properties annexed, including the requirement that annexation charges be collected at the time of connection to the public sewer system; and WHEREAS, CCCSD staff has concluded that completion of the annexation application will require preparation of an environmental document (likely an Environmental Impact Report) under the California Environmental Quality Act (CEQA), and that this Board action will help define the project description for that document. NOW, THEREFORE BE IT RESOLVED by the CCCSD Board of Directors as follows: THAT CCCSD staff is directed to submit this Resolution of Application requesting that LAFCO initiate annexation proceedings for the two areas shown and described in Exhibits 168C.1 -1 A and B and Exhibits 168C.1 -2 A and B hereof, as authorized and in the manner required under the Cortese - Knox - Hertzberg Reorganization Act of 2000, together with a complete application package, including all other required information, geographical descriptions, maps, forms, questionnaires, indemnification agreement, fees, and a mailing list of affected property owners, and of all other property owners and registered voters who reside within 300 feet of each of the proposed annexation areas. THAT it is not the policy of CCCSD to use its power under Health and Safety Code Section 6520 to compel property owners to connect their properties to the public sewer system involuntarily. THAT adoption of this resolution does not bind the CCCSD Board of Directors to approve this annexation in the future once appropriate CEQA documentation has been prepared, but rather requires that a subsequent resolution be adopted by the CCCSD Board of Directors and submitted to LAFCO; said resolution shall either certify /adopt an appropriate CEQA document and approve a specific District Annexation 168C.1 annexation request or inform LAFCO that CCCSD is withdrawing the District Annexation 168C.1 application. N: \ENVRSEC \Position Pape rs\Leavitt\2008\Resol ution of Application - DA 168C.1.doc (Draft) - 12- 18- 08.doc Resolution 2008 — District Annexation No. 168C.1 Page 3 of 3 PASSED AND ADOPTED this 18th day of December 2008, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Gerald R. Lucey President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District WENVRSEC \Position Papers \Leavitt\2008 \Resolution of Application - DA 168C.1.doc (Draft) - 12- 18- 08.doc Page 1 of 2 Exhibit A ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 1 GEOGRAPHIC DESCRIPTION All that certain real property, situate in Rancho El Pinole, in the County of Contra Costa, State of California, described as follows: Commencing at the Mount Diablo Base and Meridian Initial Point; Thence, ( 1 ) North 62 007'41" West 69,546.96 feet to the true point of beginning, said point of beginning being a point on Central Contra Costa Sanitary District Boundary at Annexation No. 168B, Parcel 1; Thence, ( 2 ) North 57 "02'18" West 208.81 feet; Thence, ( 3 ) North 38 °03'54" West 874.90 feet; Thence, ( 4 ) South 29 °50'45" West 534.46 feet; Thence, ( 5 ) South 27 °36'01" West 343.23 feet; Thence, ( 6 ) North 18 021'24" West 67.37 feet; Thence, ( 7 ) North 18 °21'19" West 236.90 feet; Thence, ( 8 ) North 13 059'21" West 432.43 feet; Thence, ( 9 ) North 08 °09'29" East 739.27 feet; Thence, ( 10 ) North 37 °42'34" West 373.55 feet; Thence, ( 11 ) North 37 °17'20" West 510.01 feet; Thence, ( 12 ) North 50 038'38" East 204.36 feet; Thence, ( 13) North 00 °48'17" West 306.46 feet; Thence, ( 14 ) North 27 °15'18" West 220.98 feet; Thence,( 15) North 05 005'32" East 132.80 feet; Thence, ( 16 ) North 24 015'30" West 279.02 feet; Thence, ( 17) North 05 °41'30" West 236.47 feet; Thence,( 18) South 79'13'27" East 1,165.98 feet; Thence,( 19) South 81'00'53" East 319.63 feet; Thence, ( 20 ) North 66 005'00" East 102.46 feet; Thence, ( 21 ) South 44 °14'44" East 522.89 feet; Thence, (22) South 62 000'32" East 580.78 feet; Thence, ( 23 ) South 08 022'46" West 403.10 feet; Thence, ( 24 ) South 21008'06" West 65.04 feet; Thence, ( 25 ) North 69 °56'10" West 83.17 feet; Thence, ( 26 ) South 82 °09'28" West 78.49 feet; Thence, ( 27 ) North 66 049'39" West 91.32 feet; Thence, ( 28 ) South 61 °12'09" West 63.38 feet; Thence, ( 29 ) South 39 °49'51" West 129.83 feet; Thence, ( 30 ) South 84 053'47" West 200.72 feet; Thence, ( 31 ) South 87 025'50" West 25.85 feet; Exhibit A ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 1 GEOGRAPHIC DESCRIPTION Thence, ( 32 ) Thence, ( 33 ) Thence, ( 34 ) Thence, ( 35 ) Thence, ( 36 ) Thence, ( 37 ) Thence, ( 38 ) Thence, ( 39 ) Thence, ( 40 ) Thence, (41 ) Thence, (42 ) Thence, (43 ) Thence, ( 44 ) Thence, ( 45 ) Thence, ( 46 ) Thence, (47 ) Thence, ( 48 ) Thence, (49 ) Thence, ( 50 ) Thence, ( 51 ) Thence, ( 52 ) Thence, ( 53 ) Thence, ( 54 ) Thence, ( 55 ) Thence, ( 56 ) Thence, ( 57 ) Thence, ( 58 ) Thence, ( 59 ) Thence, ( 60 ) Thence, ( 61 ) containing 90 North 76 046'33" West South 76 030'55" West North 61056'06" West North 51006'06" West South 04 °20'28" East South 89 057'15" West South 01 ° 10'02" West North 88 052'05" West South 43 008'39" East South 64 011'13" East South 34 021'04" East South 49 002'23" East South 86 040'21" East South 07 013'00" West South 69 031'10" East South 42 °20'35" East South 30 007'08" West South 45 °21'11" East South 88 042'10" East South 02 °19'01" West South 23 040'58" East South 53 057'53" West South 81024'48" West South 24 004'55" West South 21 "37'11" East South 20 050'54" West South 54 016'46" West South 49 038'08" East South 76 030'12" East South 06 028'09" East acres of land more or less. 122.53 feet; 185.43 feet; 95.03 feet; 480.77 feet; 109.23 feet; 142.56 feet; 170.16 feet; 130.00 feet; 106.65 feet; 89.26 feet; 231.89 feet; 508.33 feet; 170.91 feet; 405.99 feet; 96.12 feet; 12.61 feet; 32.96 feet; 190.53 feet; 149.88 feet; 227.19 feet; 216.91 feet; 70.26 feet; 90.03 feet; 70.20 feet; 83.70 feet; 23.80 feet; Page 2 of 2 LAND SUS <v� KY( 0 * No. 8164 Exp. 1$/31/ /v c1jq�� 0 57.20 feet; F LullAL 68.50 feet; 32.70 feet; 64.55 feet to the point of beginning and For assessment purposes only. This description of land is not a legal property description as defined in the subdivision Map Act and may not be used as the basis for an offer of sale of the land described. 0 LAS TAS�( ,•E 168C.1- PG. 168C.1 -4 0 600 1200 SET PG. 168C.1 -7 Z i PG. 168C.1 -3 POB PINOLE PG. 1680.1 PG. 168C.1 -8 SITE RANCHO BOCA DE LA CANADA DE PINOLE POB = POINT OF BEGINNING - — = RANCHO BOUNDARY YEAR No. = PREVIOUS ANNEXATION — = EXISTING CCCSD BOUNDARY = PROPOSED ANNEXATION * = SIGNED PETITION ATION MAP 7N.T.S. A POR ON OF RANCHO EL DISCLAIMER: / FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION OF LAND IS NOT A LEGAL PROPERTY DESCRIPTION AS DEFINED IN THE SUBDIVISION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND SCRIBED. L AND S j�� NA KYj C4`� �\ h � � 8164 it EXP. 12/31/10 Q l9lf OF CA���`��\ • POC: Mt. Diablo Base k Meridian 'Initial Point' CCS 83 Zone 3 Coordinates: X: 6,153,547.81 Y: 2,146,592.22 EXHIBIT B KEY MAP CENTRAL CONTRA COSTA SANITARY DISTRICT ANNEXATION 168C.1 AREA NO.: 1 9QDt ACRES DRAWN BY: SKP CHECKED: CSH MAPS: 4XI 430, 44AZ 4461 DATE: OB DEC DO U 100 200 FEET 44 gMeR 3 q �q�YRO o W 0 1688 2007 367 -080 -001 RANCHO EL PINOLE — - — = RANCHO BOUNDARY \ 1 I 1 1 1 1 1 i 1 1 1 1 1 1 ry O� EXHIBIT B PG.1 e CENTRAL = PREVIOUS ANNEXATION CONTRA COSTA SANITARY DISTRICT - - - - - = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 �i = PROPOSED ANNEXATION AREA NO.: 1 90.D3 ACRES DRAMN BY SKI' CHECKED: CSH * = SIGNED PETITION MAPS: 44A2 DATE: 08 DEC 08 I I I I I I I I I I i I I J 16BA 2007 RANCHO EL PINOLE 1688 2007 MILLTHWAIT DR 53 52 3 51 v 50 54 367- 130 -013 * v 55 49 0 100 200 - - - = RANCHO BOUNDARY SET NO. EXHIBIT B PG. 2 YEAR = PREVIOUS ANNEXATION CENTRAL CONTRA COSTA SANITARY DISTRICT - - - - - = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 = PROPOSED ANNEXATION AREA NO.: 1 90.01 ACRES DRANK BY: SKP CHEOW. CSH * = SIGNED PETITION yApg�44AJ DATE: 08 DEC 08 s L r 16BA 2007 w w —� O D Z z a a Lu w mm o U x¢ U U Z Q Q C¢) cr cr J POC 1688 ■ F s POB QO 60 y 56 55 59 61 o`er' 57 581 O 0 100 200 2 FEET POC = POINT OF COWMENCEYENT POB = POINT OF BEGINNING - — = RANCHO BOUNDARY No. EXHIBIT B PG. 3 YEAR = PREVIOUS ANNEXATION CENTRAL CONTRA COSTA SANITARY DISTRICT - - - - - = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 wm&zwR&wm, = PROPOSED ANNEXATION AREA NO.: I 90.Dt ACRES DRAWN BY: SK' CHECKED: CSH * = SIGNED PETITION yAPS 44A3 DATE: 08 DEC 08 367 - 080 -001 RANCHO EL PINOLE 15aB 2007 —� 367 - 090 -014 0 100 200 FEET - — = RANCHO BOUNDARY y�P`1 090 -015 ,l NO EXHIBIT B PG. 4 =PREVIOUS ANNEXATION CENTRAL CONTRA COSTA SANITARY DISTRICT — = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 = PROPOSED ANNEXATION AREA NO. : 1 90.01 ACRES DRANN BY: SXP CHECKED: CSH * = SIGNED PETITION MAPS; 43EZ 44A2 DAB 08 DEC 08 1688 2007 367 - 090 -005 367 - 090 -015 Q!?- 0 100 200 FEET RANCHO EL PINOLE 367 - 130 -013 367 - 090 -004 367 -150 -031 - . - = RANCHO BOUNDARY 1688 2007 No. EXHIBIT B PG. 5 YEAR = PREVIOUS ANNEXATION CENTRAL CONTRA COSTA SANITARY DISTRICT — — — — - = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 = PROPOSED ANNEXATION AREA NO.; 1 90 Ot ACRES DRAW BY: SKP CHECKED: CSH * = SIGNED PETITION MAPS: 43E1, 413, 44AZ 44A3 DATE: 08 DEC 08 367 - 130 -013 2 \ CREEK CT ASTLE y C I L r RANCHO EL PINOLE 1 1 1686 2007 'K -.a 367 -150 -031 --- = RANCHO BOUNDARY N0. YEAR = PREVIOUS ANNEXATION — — — — — = EXISTING CCCSD BOUNDARY = PROPOSED ANNEXATION * = SIGNED PETITION 0 100 200 FEET EXHIBIT B PG. 6 CENTRAL CONTRA COSTA SANITARY DISTRICT ANNEXATION 168C.1 AREA NO.: 1 90.61 ACRES DRAWN BY: SKP CHECKED: CSH MAPS 43E3, 44A3 DATE: 08 DEC 08 0 1Cr0 200 FEET Z" i i 367- 080 -001 RANCHO EL PINOLE 367- 090 -014 — - — = RANCHO BOUNDARY No. = PREVIOUS ANNEXATION YEAR — — — — — = EXISTING CCCSD BOUNDARY = PROPOSED ANNEXATION * = SIGNED PETITION 367- 090 -015 EXHIBIT B PG. 7 CENTRAL CONTRA COSTA SANITARY DISTRICT ANNEXATION 168C.1 AREA N0.: I 90.01 ACRES DRAWIN BY: SKP CHECKED: CSH MAPS: 47E2 DATE: 08 DEC DO 367 - 090 -015 0 �? 00 200 FEET i J 367 -150 -031 RANCHO EL PINOLE - - - = RANCHO BOUNDARY NO. = PREVIOUS ANNEXATION YEAR = EXISTING CCCSD BOUNDARY = PROPOSED ANNEXATION �t = SIGNED PETITION 1 I I I I EXHIBIT B PG. 8 CENTRAL CONTRA COSTA SANITARY DISTRICT ANNEXATION 168C.1 AREA N0.: ? 90.E ACRES DRAON BY: SIT CHECKED: CSH yApS. 43EZ 44A3 DATE: 08 DEC 08 367 - 150 -031 5 I I 1 * 6 jI I rase 11 � i I 2007 1 T G r - - - -- - - - - -- / / _ RANCHO EL PINOLE RANCHO BOCA DE ' LA CANADA DE PINOLE — — — 0 100 200 --- = RANCHO BOUNDARY N0. YEAR = PREVIOUS ANNEXATION — — — — — = EXISTING CCCSD BOUNDARY - PROPOSED ANNEXATION * = SIGNED PETITION EXHIBIT B PG. 9 CENTRAL CONTRA COSTA SANITARY DISTRICT ANNEXATION 168C.1 AREA NO.: t 90.02 ACRES DRAW BY: SKP CHECKED: CSH MAPS 43E3 DATE 08 DEC 06 Page 1 of 2 Exhibit B ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 1 NUMBERED COURSE INDEX TABLE No. Bearing Distance 1 North 62 007'41" West 69,546.96 feet Point of beginning on CCCSD Boundary 2 North 57 002'18" West 208.81 feet 3 North 38 °03'54" West 874.90 feet 4 South 29 °50'45" West 534.46 feet 5 South 27 °36'01" West 343.23 feet 6 North 18 021'24" West 67.37 feet 7 North 18 021'19" West 236.90 feet 8 North 13 °59'21" West 432.43 feet 9 North 08 009'29" East 739.27 feet 10 North 37 °4234" West 373.55 feet 11 North 37 °17'20" West 510.01 feet 12 North 50 038'38" East 204.36 feet 13 North 00 048'17" West 306.46 feet 14 North 27 015'18" West 220.98 feet 15 North 05 005'32" East 132.80 feet 16 North 24 015'30" West 279.02 feet 17 North 05 041'30" West 236.47 feet 18 South 79° 13'27" East 1,165.98 feet 19 South 81 000'53" East 319.63 feet 20 North 66 005'00" East 102.46 feet 21 South 44 014'44" East 522.89 feet 22 South 62 000'32" East 580.78 feet 23 South 08 022'46" West 403.10 feet 24 South 21008'06" West 65.04 feet 25 North 69 056'10" West 83.17 feet 26 South 82 009'28" West 78.49 feet 27 North 66 °49'39" West 91.32 feet 28 South 61012'09" West 63.38 feet 29 South 39 °49'51" West 129.83 feet 30 South 84 °53'47" West 200.72 feet 31 South 87 °25'50" West 25.85 feet 32 North 76 °46'33" West 122.53 feet 33 South 76 030'55" West 185.43 feet 34 North 61056'06" West 95.03 feet 35 North 51006'06" West 480.77 feet 36 South 04 020'28" East 109.23 feet Page 2 of 2 Exhibit B ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 1 NUMBERED COURSE INDEX TABLE 37 South 89 °57'15" West 142.56 feet 38 South 0.1 °10'02" West 170.16 feet 39 North 88 052'05" West 130.00 feet 40 South 43 °08'39" East 106.65 feet 41 South 64 °11'13" East 89.26 feet 42 South 34 °21'04" East 231.89 feet 43 South 49 002'23" East 508.33 feet 44 South 86 °40'21" East 170.91 feet 45 South 07 013'00" West 405.99 feet 46 South 69 031'10" East 96.12 feet 47 South 42 020'35" East 12.61 feet 48 South 30 °07'08" West 32.96 feet 49 South 45 °21'11" East 190.53 feet 50 South 88 042'10" East 149.88 feet 51 South 02 019'01" West 227.19 feet 52 South 23 040'58" East 216.91 feet 53 South 53 057'53" West 70.26 feet 54 South 81'24'48" West 90.03 feet 55 South 24 004'55" West 70.20 feet 56 South 21037'11 " East 83.70 feet 57 South 20 050'54" West 23.80 feet 58 South 54 016'46" West 57.20 feet 59 South 49 038'08" East 68.50 feet 60 South 76 030'12" East 32.70 feet 61 South 06 028'09" East 64.55 feet Page 1 of 1 Exhibit A ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 2 GEOGRAPHIC DESCRIPTION All that certain real property, situate in Rancho Boca de la Canada El Pinole in the County of Contra Costa, State of California, described as follows: Commencing at the Mount Diablo Base and Meridian Initial Point; Thence, ( 1 ) North 64 046'14" West 69,098.21 feet to the true point of beginning, said point of beginning being a point on Central Contra Costa Sanitary District Boundary at Annexation No. 1688, Parcel 1; Thence, ( 2 ) South 22 °14'48" West 340.19 feet; Thence, ( 3) North 71 °39'59" West Thence, ( 4) North 11 °29'16" East Thence, ( 5) North 12 °48'47" East Thence, ( 6) North 18 042'20" East Thence, ( 7) South 66 °57'00" East containing 4 acres of land more or less. 499.38 feet; 196.78 feet; 180.02 feet; 11.31 feet; 565.21 feet to the point of beginning, For assessment purposes only. This description of land is not a legal property description as defined in the subdivision Map Act and may not be used as the basis for an offer of sale of the land described. Sip LAND SG �V�� ��► KY(�c v 0 * No. 8164 Nf, EXP• 121311L �Q 9�FOf CAL\F��� L AND SG �\NA KYIF �GF� 7 8164 EXP. 12/31/10 Jr9lF OF C POC POB 1688 2007 RD �7 7 / 365 -120 -003 / / * / / 365 - 120 -004 6 5 RANCHO BOCA DE I LA CANADA DE PINOLE SITE f-®- 0 100 200 FEET POC = POINT OF COMMENCEMENT POB = POINT OF BEGINNING --- = RANCHO BOUNDARY LOCATION MAP N.T.S. BEING A PORTION OF RANCHO BOCA DE LA CANADA DE PINOLE DISCLAIMER: FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION OF LAND IS NOT A LEGAL PROPERTY DESCRIPTION AS DEFINED IN THE SUBDIVISION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND DESCRIBED. " POC: Mt. Diablo Base k Meridian "Initial Point" CCS 83 Zone 3 Coordinates: X: 6,153,547.81 Y: 2,146,592.22 No. EXHIBIT B YEAR = PREVIOUS ANNEXATION CENTRAL CONTRA COSTA SANITARY DISTRICT — — — — — = EXISTING CCCSD BOUNDARY ANNEXATION 168C.1 = PROPOSED ANNEXATION AREA NO.: 2 4.41 ACRES DRANN BY: SKP CHECKED: CSH �c = SIGNED PETITION MAPS: 43E5 DATE: 08 DEC 06 Page 1 of 1 Exhibit B ANNEXATION NO. 168C.1 TO CENTRAL CONTRA COSTA SANITATION DISTRICT AREA 2 NUMBERED COURSE INDEX TABLE No. Bearing Distance 1 North 62 007'41" West 69,098.21 feet Point of beginning on CCCSD Boundary 2 South 22 °14'48" West 340.19 feet 3 North 71039'59" West 499.38 feet 4 North 11 029'16" East 196.78 feet 5 North 12 048'47" East 180.02 feet 6 North 18 042'20" East 11.31 feet 7 South 66 °57'00" East 565.21 feet Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 4, 2008 No.: 3.e. Consent Calendar Type of Action: HUMAN RESOURCES Subject: ADOPT ARBITRATOR'S RECOMMENDATION TO DENY THE APPEAL OF THE UNION IN THE DISCIPLINARY MATTER OF SOURCE CONTROL INSPECTOR II KILEY KINNON Submitted By: C. Freitas, H. R. Mgr. Initiating Dept ✓Div.: Administration /Human Resources Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: U '' " -- g C. Freitas R. Musra es James M Kelly, General Manager ISSUE: In accordance with the disciplinary procedure in the current Memorandum of Understanding between the District and the Employees' Association, Public Employees' Union, Local One, the Board of Directors may adopt, reject or modify the recommendation of an appointed neutral third party (arbitrator) in disciplinary matters. RECOMMENDATION: Adopt the arbitrator's recommendation to deny the disciplinary appeal of the Union on behalf of Source Control Inspector II Kiley Kinnon. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Reject or modify the arbitrator's recommendation. BACKGROUND: At its February 21, 2008 meeting, the Board directed staff to secure the services of an arbitrator in the Step Four appeal of the Union on behalf of Source Control Inspector II Kiley Kinnon. Mr. Kinnon was terminated for gross misconduct and a gross violation of District safety rules and regulations. Arbitrator John Kagel heard the Union's appeal of the discipline on July 31 and August 26, 2008. District labor counsel Daniel Clinton represented the District. The arbitrator found that there was just cause for discipline and termination was the appropriate remedy. The full opinion has been submitted to the Board under separate cover. A copy of the hearing transcript is available in Human Resources for reference. The Board may adopt, reject or modify the recommendation of the arbitrator. The decision of the Board is the final action of the District. RECOMMENDED BOARD ACTION: Adopt the arbitrator's recommendation to deny the disciplinary appeal of the Union on behalf of Source Control Inspector II Kiley Kinnon. CADocuments and Settings \cfreitas \My Documents \kinnon ppr adopt arb recom 11- 19- 08.doc Central Contra Costa Sanitary District la- ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: 3.f. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI THROUGH MARCH 31, 2009 Submitted By: Douglas J. Craig, Initiating Dept. /Div,: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION. Y�4e, M� olado Craig C. Freitas ames M. felly, eneral Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Utility Worker Maralee Davi has been off of work since August 1, 2007, due to a medical condition. The Board previously approved a medical leave of absence without pay for Ms. Davi through December 30, 2008. We request an extension of medical leave of absence without pay through March 31, 2009. Ms. Davi's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through March 31, 2009. N: \POSUP \Correspondence \Position Papers\2008 \Davi Leave of Absence Ext to 3- 31- 09.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: 3.g. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR INSTRUMENT TECHNICIAN KEVIN KENDALL THROUGH MARCH 31, 2009 Submitted By: Douglas J. Craig, Initiating Dept. /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: -lycraig C. Freitas ( 0" ames M elly, eneral Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Instrument Technician Kevin Kendall. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Instrument Technician Kevin Kendall has been off of work since January 3, 2008, due to a medical condition. The Board previously approved a medical leave of absence without pay for Mr. Kendall through December 31, 2008. We request an extension of medical leave of absence without pay through March 31, 2009. Mr. Kendall's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Instrument Technician Kevin Kendall through March 31, 2009. N: \POSUP \Correspondence \Position Papers\2008 \Kendall - Leave of Absence Ext to 3- 31- 09.doc 5.0.. k Central Contra Costa Sanitary District December 12, 2008 TO: THE HONORABLE BOARD OF DIRECTORS VIA: JAMES M. KELLY ANN E. FARRELL CURT W. SWANSON w ry FROM: JARRED MIYAMOTO -MILLS I "- t SUBJECT: OPERATION AND MAINTENANCE OF THE EXISTING WAGNER RANCH PUMPING STATION AND PROPOSED WILDER SPORTS FIELD PUMPING STATIONS IN ORINDA ISSUE: Providing pumping station operations and maintenance (O &M) services for other public agencies is a District policy level issue. At the December 18th Board Meeting, there will be a General Manager's Report on CCCSD's current O &M services for the Wagner Ranch Pumping Station owned by the Orinda Union School District (OUSD) and a recent request from the City of Orinda (City) that CCCSD consider providing similar services for the two new pumping stations planned at the Wilder Sports Fields. This matter is scheduled for Board consideration /action on January 15, 2008. The District policy alternatives to be considered are: Alternative 1: -Decline to provide continuing O &M services at Wagner Ranch School and /or new services for the Wilder Sports Fields; Alternative 2: Agree to continue O &M services at Wagner Ranch School and /or to provide new services for the Wilder Sports Fields; Alternative 3: Agree to own, operate and maintain these stations as CCCSD facilities. Alternatives 2 and 3 would require that the District negotiate formal written agreements with OUSD and the City of Orinda. The existing letter agreement between OUSD and CCCSD for Wagner Ranch School is too informal and is also inadequate for today's regulatory environment. BACKGROUND: The District built the Wagner Ranch Pumping Station for OUSD in 1969, and has operated and maintained the station for the past 40 years under an informal letter agreement. Similar services were provided at OUSD's Sleepy Hollow Elementary School Pumping Station between 1951 and 1982, when the District acquired the station in order to allow a number of private homes to be served by the facility. Operations and Maintenance at the Existing Wagner Ranch Pumping Station and the Planned Wilder Sports Field Pumping Stations in Orinda December 12, 2008 Page 2 of 3 Janet Keeter, Orinda's City Manager recently requested CCCSD to consider providing contract operation and maintenance services for the City's two planned pumping stations at the Wilder Sports Field. Ms. Keeter stated CCCSD's demonstrated ability to provide the effective, efficient and regulation compliant wastewater pumping station operations was needed and preferred by the City. Ms. Keeter also stated the City's commitment to require the Wilder developers to provide facilities fully compliant with CCCSD's specifications for District -owned pumping stations. Specific information about these pumping stations is included in Attachments 1 and 2. FACTORS TO CONSIDER REGARDING CCCSD OPERATION OF THE PUMPING STATIONS: CCCSD has a long standing policy to minimize the number of pumping stations because of cost and regulatory risk. That said, the District has an excellent regulatory record operating pumping stations, and it is one of our core services. Under Alternative 2 (contract operations), the District would have full cost recovery. If the District owns and operates the pumping stations (Alternative 3), it is unlikely that sewer service charges from directly served properties would fully recover our cost to operate the pumping stations. Regarding regulatory risk, the overall environment for Sanitary Sewer Overflows (SSOs) has become much more stringent in the last few years. Overflows at pumping stations are viewed as preventable by the Regional Water Quality Control Board (RWQCB). This results in significant enforcement action when an overflow occurs at a pumping station. Thus the risk to CCCSD of taking on responsibilities for new pumping stations must be carefully weighed against the potential public benefit. In the unlikely event of an overflow, if CCCSD was the contract operator of the stations, we would be responsible for reporting the event, and could be liable for paying regulatory fines. District Counsel has indicated that this risk can be largely mitigated through contract provisions that require the City to indemnify, defend and hold CCCSD harmless with regards to claims and liabilities (including regulatory fines) resulting from operation and maintenance of the stations, except in the case of the District's negligence. If the District owns and operates the pumping stations we would have full responsibility for any SSO. CCCSD's Pumping Station -West work group currently operates seven pumping stations in Orinda, including the station at Wagner Ranch School. The stations under consideration are or will be compliant in all regards with CCCSD specifications, including SCADA monitoring and emergency power. Approximately 60 hours per year of Pumping Stations -West staff labor would be needed for travel time, routine visits, periodic equipment testing and timekeeping for the Wagner Ranch station and about Operations and Maintenance at the Existing Wagner Ranch Pumping Station and the Planned Wilder Sports Field Pumping Stations in Orinda December 12, 2008 Page 3 of 3 150 hours per year for the two Wilder stations, for a total of 210 hours per year (the equivalent of about 0.1 of a pumping station operations staff position). It would be necessary to divert these resources from O &M activities for other pumping stations. The estimated flow at these stations is low, and there would be over 2 hour's storage at each station after an alarm sounds. Since the average response time to an alarm is less than 45 minutes, there is a good safety factor to prevent an SSO if there is a station failure. The District monitors Pumping Station SCADA on a 24/7 basis, so response to an alarm at a Wilder station would be similar to other Orinda stations, including Wagner Ranch. Under service contracts, the School District and the City would reimburse the District for all of its direct and indirect operation and maintenance costs including labor, employee benefits, administrative overhead, repair parts, supplies, vehicles and equipment - -- estimated to be about $8,000 per year for the Wagner Ranch station; and $18,000 per year for the two Wilder stations. The School District and the City would provide all utilities (power, water, and telephone /data telemetry). Also, the School District and the City would reimburse the District for the capital costs of equipment replacement, major repairs and any required future upgrading of the stations, as a condition for receiving continued services. SUMMARY The current operation services provided for the Wagner Ranch station and the City's request for similar services for the Wilder pumping stations are consistent with one of the Districts core activities. Under contract operations, the District would fully recover its costs, and would have some increased regulatory exposure. If the District were to own and operate the stations, the District would have increased costs and increased regulatory exposure. If the District declines to provide services, there will be no additional cost or regulatory risk, although we would be declining requests from public agencies in our service area to provide one of our core activities. JM2: Attachments ATTACHMENT 1 Wagner Ranch Pumping Stations Wagner Ranch School is located at Camino Pablo and Bear Creek Road in Orinda. It is near Acacia and Flushkleen pumping stations. A marked up aerial photo showing the location of the Wagner Ranch Pumping Station in relation to CCCSD pumping stations and other landmarks is attached. Under a 1969 agreement with Orinda Union School District (OUSD), the District built a pumping station to serve Wagner Ranch Elementary School then under construction. The station is owned by OUSD and has been operated and maintained by CCCSD on an informal letter- agreement basis since it was put into service. During this 40 year period, the District has upgraded the station to be compliant with specifications for our own pumping stations, including SCADA monitoring and provisions for connecting mobile emergency power. OUSD is billed annually for all of CCCSD's direct and indirect O &M costs including labor, employee benefits, administrative overhead, vehicles, repair parts, equipment and supplies. Historically, however, the school district has not been billed for the capital costs incurred for station upgrading. The bill for 2007- 08 totaled $6,748.54. OUSD provides all utilities except data telemetry (power, water and telephone). The station is compliant with specifications for District -owned pumping stations, including SCADA monitoring and provisions for connecting mobile emergency power. Average wastewater flow is about 5,700 gallons per day; the peak flow rate at any one time is about 15 gallons per minute. There will be no flow except during school and gymnasium operating hours (that is, there will be no overnight use). In addition, the storage volume in the station wet well between the high water alarm point and the ground level is about 1,200 gallons (2% hours). The District monitors pumping station SCADA on a 24/7 basis, so response to an alarm at the Wagner Ranch Pumping Station is similar to other Orinda stations. y� ' t • .FR'�d° it z �4 � c« ,,. , .. ,� 4 '� ,� 1 , a �, ' �, r A ��r.� °h , i r s- » 1 Y r Wagner Ranch Pumping Station VIP Acacia jr FlushKl en Lower Orinda Pumping Station � E re' '' �_�_ •� • y «t ' f" Wig. �y • s .r i ✓ Y A Bates Blvd Pumping Station 4t 1(--, �, M01 c; e • <,' a 1 r • 1 • • �`, +Ili $ . 9 .a ;� ATTACHMENT 2 Planned Wilder Sports Field Pumping Stations The planned Wilder Sports Field pumping stations will be located 2'h miles west of CCCSD's Crossroads Pumping Station with access from Highway 24 near the Gateway Boulevard- Shakespeare Festival exit. I have attached a marked up aerial photograph showing the location of the planned stations in relation to the Crossroads Pumping Station and other landmarks. The stations will serve only restrooms and a concession stand at the Sports Field and possibly a City Parks maintenance workshop. It is conceivable that at some point in the future the Shakespeare Festival could build its own pumping station and force main to convey wastewater from its restrooms to one of the City's stations. Earlier this fall, Wilder's engineers submitted plans for the two pumping stations and force mains for CCCSD plan review and permitting. The stations are designed to be nearly identical to the two CCCSD stations built on Lawrence Road in Danville in the 1990s (and removed in 2005), though the pumps themselves are much smaller. The stations will be built by the Wilder developers in Spring 2009 to be compliant in all regards with CCCSD specifications, including SCADA monitoring and automatically switched emergency power. The two pumping stations will be in "series," that is the first will pump to the second and the second will pump to a gravity sewer. Average wastewater flow will be about 2,500 gallons per day for the combined flows of the two stations; the peak flow rate at any one time will be about 10 gallons per minute. There will be no flow except during sports field operating hours (that is, there will be no overnight use). In addition, the storage volume in the station wet well between the high water alarm point and the ground level will be about 1,250 gallons ( -2'/z hours). The District monitors Pumping Station SCADA on a 24/7 basis, so response to an alarm at a Wilder station would be similar to other Orinda stations. o � ` S w' x 0 r tt d: Crossroads Pumping Station ell California ,r.:. 'Shakespe .. m.. estival i as �. ,t "'Woor 4F Dis charge to F Y�' F . f ,. • Eck • - Item 5.a.1 Central Contra Costa Sanitary District Operation & Maintenance of Pumping Stations for Other Public Agencies in Orinda Jarred Miyamoto -Mills December 18, 2008 Orinda Union School District • CCCSD built the station at Sleepy Hollow Elementary School in 1951, and operated it for OUSD until 1982. - In 1982, the station was acquired as a District facility, because a number of homes near the school applied for connection to the pumping station at that time. • CCCSD built the station at Wagner Ranch Elementary School in 1969, and has operated it for OUSD since then. - Currently, service is provided under an informal "letter agreement." - If CCCSD service is to be continued, a formal agreement should be negotiated. ♦, a 4Q •j`Li�1�.P1k -� :; "." "� i v�; : Fy �' \^. as•C � � L�.�.� „r n.' • �f�, �y,�,�:�. ... . 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"� «s ' nip °" z s �e • r a ..� r p i�=�e��S -.7 �r �•� -_•'" -.�+•w►•,.. `t !+ .3 ►� -.rs - ,4 �``j to �`-• �`zirtj;Ta.� ir `. }� � •gig• � '�,'.'� �s'k�,'a 1�'x `t * i R i•>ar,:. °r `� � < : s;eaa•• *�}� ;t R ` � ± � =4 "' 1. �t �, t �'P '`, �F�, Y�� ...4 •_ } t R � k � §'• �+" �i�3'�y' • ' �a'•'y+f r � -� 7r y� ` %• y t e =` - R .e `�7's�� ♦ ay b: _. y..: P .: ' �, + rk Low 4 d, tee' rr' <, as • l+s 1 �l R z fr IF Bates f < . / µ. •� �ij? ,'�:� Y:a 6 Y `j(L - QiR "eO 1Y �-t •.yCr y.e t^:. S ,r t -T e ' ,� � ♦ �� 4 < ' ,� t 2...t � 4 ,v `PAi •W� 9y.� � Y. • . +t 1 .,2 4 �`a -. 1,y.." • yq�,,��' u• . '� . +>t+4 ._ . " .:#..'al;� *u' � , •.- ::: � t.- .�r.�.. ~may `.. +, _ I - 3 Pumping n + '• - �, w any. k' 1 "� a: i! Y Y a i6Gey r if • • }¢� -'p • a..vR� r:�� . -'e ..,.,yxS • 4M 114 \?v ° • g ' - �' Ir. � cam+' y r � `: , a . a +i.y aw�i < " �"' -i � • p s' `''t r i'!" ' � +fir. k �. 1 Jw 1 14 Ib y y d i , -- +.� •.,. . .,...:. to o- �. ui:��' tti. ✓�. - `. �.y;ac= .� -x ��F„r'4L} .. "'�� 'sk�e� - • • • � 1 . +L 1 ° `. , � Y a%' .rer I City of Orinda • City staff has requested that CCCSD consider providing contract O &M services for the two stations planned for the Wilder Sports Field. • The City prefers the efficient, regulatory- compliant service that CCCSD has demonstrated it can provide. The City will require that the developer provide facilities that meet the Districts specifications for its own pumping stations. Wilder Sports Field Stations Located near the Gateway Boulevard / Shakespeare Festival Way off ramp from State Route 24, about 2'h miles from Crossroads Pumping Station. • Stations will serve two restroom buildings, a small concession stand and a Parks & Recreation Department workshop. _ t� . wr r .. �.` `� + .a'�._ -:,mow j m �.'�► RN 5A I � ...gym .w' �:..: ea—w ':„`r ,�♦n, `#� - -. -�:,.•< Tij -'i o+y <w a °g 44 4fiF'. era'•% n -ri[:« }T .s -�.,, r : . W i, lip kit �_+ Y�v. ,�a ? X .. �� •mss.- �� €` 4 le. 'Y 4 , M �, wa^ ate ha • �y r .>. Tri Discharge n '+ 4 _. y a Policy Alternatives 1. Decline to continue service at Wagner Ranch or to provide new service at Wilder Sports Field. 2. , Agree to continue service at Wagner Ranch and to provide new service at Wilder Sports Field. 3. Agree to continue service at Wagner Ranch and decline to provide new service at Wilder Sports Field. 4. Acquire the Wagner Ranch and Wilder Sports Field stations and operate them as District facilities. Factors to Consider • Decline to provide O &M services: - District policy to minimize number of pumping stations; - No diversion of staff effort from District -owned stations; - Reduced regulatory exposure; - Minor loss of reimbursement revenue for Wagner Ranch; - Declines a request for partnering in a core District activity. Factors to Consider • Agree to provide O &M services: - At least, 210 hours of staff labor per year; - Additional regulatory exposure; - OUSD and City would pay all costs; - OUSD and City would indemnify the District against claims and liabilities including regulatory fines, except in the case of District negligence; - District would be partners with other public agencies in a core District activity. Factors to Consider • Own stations and operate as District facilities: - At least, 210 hours of staff labor per year required; - District solely responsible for regulatory risks; - It is unlikely that there would be full cost recovery from directly connected customers; - No indemnification against claims and liabilities. - Could establish a precedent for the District to operate pumping stations owned by other public agencies. Next Step • Formal consideration of the issue is tentatively scheduled for the January 15th Board Meeting. • If service concept or ownership is approved, staff work with the School District and City to implement that decision. Recommended agreements would come to the Board at a later date for consideration. • If CCCSD declines to provide O &M services, staff would inform the School District and City, and work with the School District to achieve a smooth transition from CCCSD - provided services. Questions...? Agenda Item 5.a.2) Board Meeting of December 18, 2008 Written Announcements: Board Meeting Item Updates a) Change to Board Minutes for November 20, 2008 Meeting In reviewing the minutes of the November 20, 2008 Board meeting, the Board was told that there were three reasons for the cost increases to the Collection System Operations Division Administration, Crew and Warehouse Facility Improvements Project. A fourth reason was omitted in error. This reason is the increase in the City of Walnut Creek Permit Fees. Our initial estimate, based on our experience with the improvements to the CalTrans lease area was $150,000. Subsequent discussions with the City indicate that due to the complexity of the project, the permit fees will likely be in the neighborhood of $500,000. Events b) Washington D.C. CASA Conference The California Association of Sanitation Agencies (CASA) Washington D.C. Conference will be held from Monday, March 9 through Wednesday, March 11, 2009. It will be necessary to arrive on Sunday evening in order to participate in the Monday morning program. There will be ample time allotted on Tuesday for attendees to meet with their representatives on Capitol Hill. The program is under development, but a preliminary save - the -date has been issued by CASA. If any Board members wish to attend, this is a good opportunity to educate our Federal representatives about our desire to serve recycled water to the local refineries. Staff recommends making hotel reservations immediately if there is an interest in attending because the Hotel Monaco Conference Hotel books up quickly. If there needs to be a change in hotel reservations, the reserved rooms can be released to other CASA members or cancelled within two days of the conference. General Updates /Project Updates c) Advertisement of Aeration Air Renovations Phase 2 Proiect The aeration basins have experienced air leaks from the floor of the air plenum boxes for many years. District Project 6157, Aeration Air Leaks Damage Assessment, was initiated in 2002 to investigate the condition of the air plenum boxes and slab floors of the aeration basin, as well as to investigate secondary piping systems. District Project 7207, Aeration Air Renovations, was constructed last summer (2008) to address the air leaks in Tank 1. The Aeration Air Renovations Phase 2 Project addresses the air leaks in Tank 2, using the pressure grouting method. This construction project will seal the existing cracks that are present in the floor of the 160 air plenum boxes of Tank 2, replace gaskets, retaining rings, and install new pressure relief valves. The project will be advertised for bids on January 5 and January 10, 2009, and construction for the project is scheduled for the summer of 2009. The Engineer's estimate is $2,000,000. Award of this project is planned for the February 19, 2009 Board Meeting. d) Advertisement of Treatment Plant Piping Renovations Phase 4 Proiect The project includes replacement of badly corroded and leaking piping systems. In addition, the project will incorporate the work from the Clarifiers Scum Pit Modifications Project, DP 7262, which includes replacement of corroded conduit and wiring for power, and control of the north and south clarifier scum pumping systems. Because both projects require coordination and shutdown of the clarifiers, the work was combined into one set of bid documents so only one contractor manages the construction activities. The project will advertise for bids on January 16 and 21, 2009. Award of this project is scheduled for the March 5, 2009 Board Meeting. Construction of the project would be completed by December 2009. The engineers construction cost estimate is $1,325,000. e) Wednesday, December 10, 2008 LAFCO Meeting At its December 10, 2008 meeting, 'LAFCO approved six of seven annexation areas that were part of DA 171. Consideration of one area, consisting of three lots in the El Toyonal area of Orinda, was continued to a future meeting so that watershed concerns could be researched. LAFCO also expanded CCCSD's Sphere of Influence in San Ramon by 258 acres in advance of LAFCO considering a future boundary reorganization application submitted by the City of San Ramon for the nearly 800 unit Faria Preserve residential subdivision project. The boundary reorganization requests annexation of the project site to the City of San Ramon, CCCSD and EBMUD. The area is generally located east of Bollinger Canyon Road, north of Deerwood Drive, and west of San Ramon Valley Blvd. Central Contra Costa Sanitary District Board Meeting December 18, 2008 Board Member McGill Item 5.d.1) • Will attend the Mayors' Conference - January 8, 2009, Brentwood • Will attend CASA Conference - January 21 -24, 2009, Indian Wells • Will attend the Contra Costa Council USA Dinner on January 29, 2009 Item 5.d.3.a) • Mayors' Conference -December 4, 2008 The presentation was regarding outgoing Mayors and Council Members. A new Chair Person was elected and representatives appointed. Item 5.d.5) • Contra Council Land Use Task Force Meeting - December 10, 2008 There was a presentation regarding CBIA's proposal for a $10,000 state income tax credit for new homes purchased in 2009. A recommendation for support was approved and forwarded to BOD for approval. • Mt. View Sanitary District Board Meeting— December 11, 2008 Attended for presentation of District's Annual Household Hazardous Waste Facility Report • Pleasant Hill City Council - December 15, 2008 Attended the Pleasant Hill City Council meeting which included the oath of office for new and re- elected officials and awards for outgoing officials. 6P 9 J , 4- ) Central Contra Costa Sanitary District December 18, 2008 TO: HONORABLE MEMBERS OF THE BOARD FROM: JAMES A. NEJEDLY, BOARD PRESIDENT -ELECT SUBJECT: 2009 BOARD COMMITTEE ASSIGNMENTS I propose the following Board Committee assignments and other assignments listed below for 2009. The appointments will be effective January 1, 2009. As usual, if a Committee Member is unable to attend a meeting, I will appoint an Alternate when possible. Standing Committees Budget and Finance Committee Chair: Lucey Member: Nejedly Capital Projects Committee Chair: McGill Member: Lucey Household Hazardous Waste Committee Chair: Menesini Member: Nejedly Human Resources Committee Chair: Hockett Member: Lucey Outreach Committee Chair: Hockett Member: McGill Real Estate Committee Chair: Nejedly Member: Hockett Recycled Water Committee Chair: Hockett Member: McGill Representatives to Outside Aaencies California Special Districts Association Contra Costa Chapter Representative: Hockett Alternate: McGill Friends of San Francisco Estuary Representative: Menesini Sanitation and Water Agencies of Contra Costa County Representative: Lucey Alternate: Menesini Board Liaison to Cities and County Concord Nejedly Contra Costa County Alamo Hockett Danville San Ramon Pleasant Hill McGill Walnut Creek Martinez Menesini Lafayette Pacheco Moraga Lucey Orinda Other In addition, Board Member Hockett was elected by CASA to serve on the California Association of Sanitary Agencies (CASA) Executive Board, which generally meets during CASA conferences. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: Type of Action: REJECT CLAIMS 6.a. Administrative subject: REJECT TWO CLAIMS FOR DAMAGES BY MATTHEW PARKINEN REGARDING A TEMPOARY CONSTRUCTION EASEMENT AND TRESPASSING AND PROPERTY DAMAGE AT 26 WANDA WAY, MARTINEZ, CALIFORNIA FROM A DISTRICT SEWER PROJECT Submitted By: Randall M. Musgraves Initiating Dept ✓Div.: Administration Director of Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION: graves 1(kA K Alm AltIX James M elly, General anager ISSUE: The District received two claims from Mr. Parkinen. The first was received on November 17, 2008 regarding a temporary construction easement (TCE) for $1,800. The second claim was received on December 8, 2008 for $47,500 for alleged damages due to the trespassing, vandalism, excavation and removal of dirt directly in front of and under his cement driveway. The Board must take action on the claims. RECOMMENDATION: Reject the claims. FINANCIAL IMPACTS: There are no immediate financial impacts for rejection of the claims. ALTERNATIVES /CONSIDERATIONS: The alternative to this action is to pay the full amount of the claims or negotiate a settlement with the claimant. BACKGROUND: The District received a claim on November 17, 2008 regarding a temporary construction easement (TCE) for $1,800 and a second claim on December 8, 2008 for $47,500 from Mr. Matthew Parkinen for the trespassing, vandalism, excavation and removal of dirt directly in front of and under his cement driveway. Staff attempted to resolve the first claim but was unsuccessful. RECOMMENDED BOARD ACTION: Deny the two claims submitted by Mr. Matthew Parkinen and direct staff to send a rejection letter to the claimant. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 18, 2008 No.: Type of Action: HUMAN RESOURCES subject: ADOPT DIVERSITY STATEMENT 7.a. Human Resources Submitted By: C. Freitas, H. R. Manager Initiating Dept /Div.: Administration /Human Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Freitas graves ames elly, General Manager ISSUE: The Board requested consultant Julie Brown of Julie Brown and Associates to prepare a statement expressing the District's value of diversity in the workplace. RECOMMENDATION: Adopt the proposed Diversity Statement. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Modify or reject the statement. BACKGROUND: As part of the Board's strategic planning efforts, the Board directed staff to hire a consultant to analyze the District's workforce diversity and recruitment efforts. Part of the consultant's scope of services was to prepare a statement of diversity for Board consideration. The proposed statement was reviewed by the Human Resources Committee at its November 25, 2008 meeting and approved for Board consideration as follows: The Central Contra Costa Sanitary District believes that diverse perspectives foster innovation and creativity, enhance effective customer service and support processes and practices that ensure all viewpoints are understood, respected and appreciated. CCCSD will strive to recruit, retain and advance men and women of all backgrounds so that our workforce reflects the diversity of our customers and our communities. Staff intends to include the statement on the District's website, in various District publications, and employee orientation. The goal of adopting this statement is to make diversity an integral part of the District's culture. RECOMMENDED BOARD ACTION: Adopt the proposed Diversity Statement.