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HomeMy WebLinkAbout3/6/2008 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 6, 2008 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT RESOLUTION APPROVING REAL PROPERTY AGREEMENT WITH ERIC A. HUMANN AND TERESA A. HUMANN, AND AUTHORIZE EXECUTION AND RECORDING OF THE AGREEMENT, JOB 383, LAFAYETTE Submitted By: Initiating Dept /Div.: George C. Harrington Engineering /Environmental Services Senior Right of Way Agent REVIEWED AND RECOMMENDED FOR BOARD ACTION: G. Harrington S. Yronlund . Swanson A. Farrell Jam M. Kelly General Manager ISSUE: Eric A. Humann and Teresa A. Humann, owners of real property at 3304 Walnut Lane, Lafayette, have requested that the District allow an existing wooden deck to remain within a District easement. RECOMMENDATION: Adopt a resolution approving the real property agreement; authorizing the President of the Board of Directors and the Secretary of the District to execute the agreement; and authorizing staff to record the agreement with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Alternatives to the recommended action are Board rejection of the real property agreement, and to either 1) direct staff to seek removal of the encroachment or 2) allow the existing wooden deck to remain and continue to rely on the existing easement for current and future maintenance, rehabilitation, and /or replacement access to the District's facilities. BACKGROUND: A portion of a wooden deck has been constructed within a District easement at 3304 Walnut Lane, Lafayette (see attachment). The property owners discovered the encroachment when they applied for a Contra Costa County permit for an addition to their dwelling adjacent to the existing wooden deck. The property owners requested that the District allow the encroachment to remain subject to a real property agreement. An agreement was negotiated whereby the previously constructed wooden deck encroaching on the easement could remain. Engineering staff determined that the existing sewer is in acceptable condition and that the encroachment would not unreasonably interfere with the District's uses. The agreement stipulates that the property owners may not replace, repair, remodel, reconstruct or alter the existing wooden deck without the District's written consent. The N: \ENVRSEC \Position Papers \Harrington\2008 \383 PP Humann Real Prop Agreement 3- 6- 08.doc POSITION PAPER Board Meeting Date: March 6, 2008 Subject ADOPT RESOLUTION APPROVING REAL PROPERTY AGREEMENT WITH ERIC A. HUMANN AND TERESA A. HUMANN, AND AUTHORIZE EXECUTION AND RECORDING OF THE AGREEMENT, JOB 383, LAFAYETTE property owners accept the liability for any damage to the District's facilities and for additional costs to the District for maintenance and replacement of the sewer in the area of the encroachment. The property owners hold the District free and harmless from all claims and liability for injury to persons or to their property within the easement area. The property owners agree not to impede the District's access to the property. The agreement provides for the District's emergency, as well as non - emergency access, and requires that the property owner remove the encroachment upon 30 days notice. RECOMMENDED BOARD ACTION: Approve the real property agreement; authorize the President of the Board of Directors and the Secretary of the District to execute the agreement; and authorize staff to record the agreement with the Contra Costa County Recorder. WENVRSEMPosition Papers \Harrington\2008 \383 PP Humann Real Prop Agreement 3- 6- 08.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date March 6, 2008 No.: 3.e. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION OF A QUITCLAIM DEED — EASEMENT TO CLINT A. JOHNSON AND MARY Y. CANADA AND AUTHORIZE RECORDING OF THE DEED (DISTRICT PROJECT 1564) Submitted By: Initiating Dept. /Div.: George Harrington Engineering /Environmental Services Senior Right of Way Agent REVIEWED AND RECOMMENDED FOR BOARD ACTION: Harrington SIGronlund C. Swanson A. Farrell mes elly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolution authorizing execution of a Quitclaim Deed — Easement and authorize staff to record the deed with the Contra Costa County Recorder. FINANCIAL IMPACTS: None: This is an expungement of an easement, which has never been used by the District, and there are no future plans for its use. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The owners of the real property located at 11 Moraga Court, Orinda, Clint A. Johnson and Mary Y. Canada, have requested that the District quitclaim an easement over the subject property that was created in 1949 (see Attachment 1). The District has never used the easement for its intended purpose and there are no plans to use it in the future. RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed — Easement to Clint A. Johnson and Mary Y. Canada, and authorize staff to record the deed with the Contra Costa County Recorder. WENVRSEMPosition Papers \Harrington\2008 \1564 PP Johnson Canada 3- 6- 08.doc 9z "O QO � C�VA, O�. 269 -072 -022 �o MO,gq �q J ORINDA K SITE LOCATION MA� N. T. S. 269 -072 -023 \ \ 269 072 -020 \ '\ X. 8' EASEMENT \ TO BE Ooh V2 \ \ QUITCLAIMED 269 -072 -019 >> 1 269 -072 -021 0� '0 0 269 -072 -018 h N 3 LEGEND: EX. EASEMENT AREA 0 80 € TO BE QUITCLAIMED FEEr Central Contra Costa ATTACHMENT Sanitary District QUITCLAIM EASEMENT I ' 1 o JOB 1564 J D V Central Contra Costa Sanitary District //J' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 6, 2008 No.: 3.f. Consent Calendar Type of Action: SET DATE FOR PUBLIC HEARING Subject: ESTABLISH APRIL 3, 2008 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO TITLE 6, CHAPTER 6.20, "REIMBURSEMENT FEES" OF THE DISTRICT CODE RELATED TO REIMBURSEMENT FEES FOR THE ALHAMBRA VALLEY TRUNK SEWER, DISTRICT PROJECT NO. 5919, AND OTHER FUTURE DISTRICT INSTALLED FACILITIES Submitted By: Initiating Dept. /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Swanson A. Farrell K. Alm 4 ames Kelly eneral anager ISSUE: Amendments to the District Code need to be approved by the Board of Directors. RECOMMENDATION: Establish the Board's regularly scheduled meeting on April 3, 2008, as the date for a public hearing to consider proposed amendments to Title 6, Chapter 6.20, "Reimbursement Fees" of the District Code related to reimbursement fees for the Alhambra Valley Trunk Sewer, District Project No. 5919, and other future District installed facilities. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. BACKGROUND: The existing District Code includes provisions for establishing reimbursement fees for privately installed sewer facilities, but not for facilities installed by the District. The District recently completed construction of the Alhambra Valley Trunk Sewer Project. To recover the project costs, the District will need to adopt reimbursement fees before property owners are allowed to connect to the trunk sewer. Staff has prepared proposed reimbursement fee provisions for District installed facilities as part of the proposed amendments to the District Code that are to be considered by the Board later this year. Staff proposes to have the Board consider adoption of these reimbursement fee provisions separately and earlier than the other District Code amendments to allow earlier formation of the Alhambra Valley Assessment Districts. The District Code requires that a notice of public hearing be published at least ten (10) days in advance of the date set for the hearing. N: \ENVRSEC \Position Papers \Swanson\2008 \PP Set Hearing Rev District Code Reimb Fees 3- 6- 08.doc POSITION PAPER Board Meeting Date: March 6, 2008 Subject: ESTABLISH APRIL 3, 2008 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO TITLE 6, CHAPTER 6.20, "REIMBURSEMENT FEES" OF THE DISTRICT CODE RELATED TO REIMBURSEMENT FEES FOR THE ALHAMBRA VALLEY TRUNK SEWER, DISTRICT PROJECT NO. 5919, AND OTHER FUTURE DISTRICT INSTALLED FACILITIES RECOMMENDED BOARD ACTION, Establish the Board's regularly scheduled meeting on April 3, 2008, as the date for a public hearing to consider proposed amendments to Title 6, Chapter 6.20, "Reimbursement Fees" of the District Code related to reimbursement fees for the Alhambra Valley Trunk Sewer, District Project No. 5919, and other future District installed facilities. N: \ENVRSEC \Position Papers \Swanson\2008 \PP Set Hearing Rev District Code Reimb Fees 3- 6- 08.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 6, 2008 No.: 3.g. Consent Calendar Type of Action: SET DATE FOR PUBLIC HEARING subject: ESTABLISH MAY 1, 2008 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED ALHAMBRA VALLEY REIMBURSEMENT FEES FOR THE PROPERTIES WHICH COULD CONNECT TO THE ALHAMBRA VALLEY TRUNK SEWER, DISTRICT PROJECT NO. 5919 Submitted By: Initiating DeptJDiv.: Curtis W. Swanson, Division Manager Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACf TIO�N:' / �- Swanson A. Farrell K. Alm Jame-4M. Kelly General Manager ISSUE: The Alhambra Valley Assessment District Policy calls for the Board to establish direct and indirect connector reimbursement fees after completion of the Alhambra Valley Trunk Sewer Project. The District Code requires a public hearing be held prior to the Board of Directors' adoption of the proposed Alhambra Valley Reimbursement Fees. RECOMMENDATION: Establish the Board's regularly scheduled meeting on May 1, 2008, as the date for a public hearing to receive comments on proposed Alhambra Valley Direct and Indirect Connector' Reimbursement Fees for properties which could connect to the Alhambra Valley Trunk Sewer, District Project No. 5919. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. BACKGROUND: The District has completed the construction of the Alhambra Valley Trunk Sewer Project. The project, constructed in two phases, consisted of approximately 7000 feet of 10 and 12-inch sewer, a dual 8 and 10 -inch inverted siphon crossing of Alhambra Creek, manholes, sewer laterals, and other appurtenances. The District undertook construction of a trunk sewer in the Alhambra Valley to serve as the backbone of an area -wide public sewer network. Because of the high cost of extending sewers to the valley, the District approved the Alhambra Valley Assessment District Policy on November 2, 2006 to assist property owners in financing sewer extensions and connections. The policy calls for the District to establish direct and indirect connector reimbursement fees. Direct connectors are those properties that can connect directly to the trunk sewer. Indirect connectors are those properties that must extend a public sewer main from the trunk sewer to be able to receive sewer service. N: \ENVRSEC \Position Papers \Swanson\2008 \5919 PP Set Hearing Fees Alhambra Valley 3- 6- 08.doc POSITION PAPER Board Meeting Date: March 6, 2008 subject: ESTABLISH MAY 1, 2008 RECEIVE COMMENTS ON PROP, FEES FOR THE PROPERTIES W VALLEY TRUNK SEWER, DISTRIC \S THE DATE FOR A PUBLIC HEARING TO SED ALHAMBRA VALLEY REIMBURSEMENT ICH COULD CONNECT TO THE ALHAMBRA PROJECT NO. 5919 The proposed Alhambra Valley Direct land Indirect Connector Reimbursement Fees would be collected from property owners when they connect to the sewer system. The collected fees would reimburse the District for costs associated with planning, design, and construction of the Alhambra Valley Trunk Sewer Project. Staff proposes to mail a notice of public hearing to owners of properties to which the fee could be applicable, at least forty -five (45) days in advance of the date set for the hearing. The notice is to include a general description of the reimbursement fee program, a description of the facility which gives rise to the proposed fee, and the amount of the proposed fee. RECOMMENDED BOARD ACTION: (Establish the Board's regularly scheduled meeting on May 1, 2008, as the date for a public hearing to receive comments on proposed Alhambra Valley Direct and (Indirect Connector Reimbursement Fees for properties which could connect to the Alhambra Valley Trunk Sewer, District Project No. 5919. N: \ENVRSEC \Position Pape rs \Swanson\2008 \5919 PP Set Hearing Fees Alhambra Valley 3- 6- 08.doc 5.a. \) Central Contra Costa Sanitary!, LDistrict February 28, 2008 TO: BOARD OF DIRECTORS VIA: JIM KELLY, GENERAL MANAGER ANN FARRELL, DIRECTOR OF ENGI ERING FROM: TIM POTTER, SOURCE CONTROL SUPERINTENDENT COLLEEN HENRY, SENIOR SOURCE CONTROL INSPECTOR0X' SUBJECT: FUTURE APPROACH TO ALLOWING DISCHARGES FROM CHARITY CAR WASHES TO DISTRICT SEWERS ISSUE: Charity carwash events havel traditionally discharged wastewater to either the storm drain system or to landscape /digit areas. Changing Regional Water Quality Control Board regulations are expected to result in cities and Contra Costa County tightening the standards for discharges to the storm water collection system such that charity carwashes will need an alternative disposal location for the wastewater generated during the events. Disposal of charity carwash wastewater to the sanitary sewer system may be the only viable method to enable these fundraising events to continue while meeting the tightening storm water protection standards. How can the District allow the discharges to occur while protecting the safety of the volunteers, not causing an overflow, complying with source control requirements and making the process as simple as possible for the volunteers? BACKGROUND: Charity carwash events have historically been successful fundraising options for many different types of organizations (e.g. high schools, scout troops, churches). During a recent Management Committee meeting of the Contra Costa County Clean Water Program (CWP),', several different strategies toward managing the wastewater generated during charity garwash events were discussed. Some cities have adopted a strict prohibition approach to managing wastewater discharges from charity carwash events while others want to allow the events to occur but are willing to provide "kits" to prevent discharges to the storm drain system and redirect the wastewater to either landscape areas or the sanitary, sewer. The CWP will be preparing informational material to be distributed and posted on the CWP website to identify the proper wastewater management options for charity carwashes. The informational material will include information regarding discharge of the wastewater to the sanitary sewer. While District staff will not have a role in regulating charity car washes, the District is being asked to make our sewers available for the discharge of waste wash water. In order to ensure proper oversight of waste wash water discharges, notification of the District Source Control section is important. There are two operational issues C: \Documents and Settings \afarrell \Desktop \CHARITY CARWASH MEMO TO BOARD Alts added 2- 27.doc associated with temporary discharges of waste wash water to the sanitary sewer system. First, the flow rate from the discharge must be properly managed. Too high flow rates in certain areas of the District's collection system could result in a sewer system overflow condition. Second, solids loading must be controlled. Excessive solids or rags introduced in the collection system could contribute to blockages. The Source Control notification process can be simplified by making a minor change to the District Code. This simplified process is known as Permit -By -Rule and would require only notification and eliminate the need for an actual permit document. A typical discharge covered by the Permit -By -Rule would be through a clean out or sanitary sewer drain, but there may be situations where a manhole is the only viable discharge location. Under these circumstances, safely accessing the manhole structure is important (e.g. to avoid physical injury or exposure to hazardous gases) and managing the potential risks while the discharge is occurring is a significant concern (e.g. traffic control). Due to safety concerns, if the only option for discharge is through a manhole, staff recommends that Source Control issue a simplified, one -page special discharge permit to properly manage the discharge. ALTERNATIVES: The District has a number of alternatives for accepting wash water from charity car washes. 1) Continue with practice of issuing Special Discharge Permits in all cases. 2) Implement Permit -by -Rule system with the following level of oversight: a) Require notification and a written response via mail or email in all cases except where a manhole must be accessed. Continue with Special Discharge Permit for manhole access due to safety concerns. b) Allow simple notification with no required response for all cases except where a manhole must be accessed. Continue with Special Discharge Permit for manhole access due to safety concerns. c) Provide no oversight RECOMMENDATION: District staff support the Board's desire to accommodate charity car washes with as little oversight as possible. However, with public and regulatory pressure increasing to minimize sewer system overflows, some oversight is needed to protect the integrity of the collection system and the safety of the public. Therefore, District staff recommends Alternative 2.b., and proposes to establish and maintain procedures to enable charity carwash events located in the CCCSD service area to dispose of wastewater to the District's collection system through a simple Permit -by- Rule system. The organizer of the event would only need to notify the District of the event (e.g. internet form, email or voicemail) with acknowledgement that the applicable standards would be met. The event would then be authorized without having to process a permit document, except when the event requires discharge to a manhole. If the Board concurs with this recommendation, staff will make this change to Title 10 of the District Code as part of the ongoing Code review and update process. Draft language is attached for your review and comment. C: \Documents and Settings \afarrell \Desktop \CHARITY CARWASH MEMO TO BOARD Alts added 2- 27.doc r-ME ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADOPTING A NEW SECTION 10.12.130 OF THE DISTRICT CODE ESTABLISHING A PERMIT BY RULE FOR COMMUNITY CARWASHES WHEREAS, the District wishes to allow community carwashes to discharge wastewater produced during an event into the sanitary sewer system, under certain regulated conditions and restrictions. THEREFORE the Board of Directors of the Central Contra Costa Sanitary District ( CCCSD) does hereby ordain as follows: Section I. A new Section 10.12.130 (Permit'by Rule for Community Carwashes) of the CCCSD Code is hereby adopted as set forth below: 10.12.130 Permit by Rule for Commumft Carwash Fundraisers. A temporary carwash conducted by a community organization will be deemed to have a permit authorizing the discharge of wastewater to the sanitary sewer system if the criteria of this Section are met. For purposes of this Section, a community organization is any non - profit organizati n exempt from certain federal income taxes under 25 U.S.C. § 501(c), any youth organization or church or school group. A. Notification. The perm 1. File with the Dis the community carwash pursuant to the the carwash activity. The notice shall it a. Name of the b. Contact nary C. Event site; shall: either through regular mail or email notice of )rovisions of this Section before the initiation of ;lude all of the following: )rganization hosting the event; and phone number for the organization; d. Proposed di charge location at event site; and e. Acknowledg ment by the permittee that any discharge made shall be made pursuant to the provision of this Section. B. Conditions. A permittee n wastewater collection system under the 1. If possible, permitt( drain that is equipped with an oil or sa n, drain is not available, permittees shall u sewage clean -out, wastewater floor dra y discharge carwash wastewater into the )Ilowing conditions: s shall discharge carwash wastewater into a interceptor. If such an interceptor- equipped ize an approved discharge location, such as a , District rodding inlet, or toilet set on continuous drain. 2. Permittees shall use best efforts to prevent the entry of rocks, paper towels, or cleaning rags into the wastewater collection system. Charity Car Washes District Role- Allow dischare of car wash wastewater to District sewers Storm Water Regulations • Current Standards for Charity Car Washes: ■ Prohibition in some City Ordinances ■ Redirection of wastewater to sewers • Future Trends for Charity Car Washes: • State Water Reso rces Control Board is tightening storm water regulz tions • Cities and Counties are adopting standards prohibiting discharge to storm drains S. c,- \) 1 Contra Costa Clean Water Program • Clean Water Program is developing an educational brochure for Charity Car Washes ■ District will be given the opportunity to review and comment • Cities, with the support of the Clean Water Program, are purchasing "kits" to divert charity car wash wastewater to sewer ■ Kits may include: ■ Pump ■ Hoses ■ Educational brochure Recently received second inquiry... • Boy Scout Troop in Lafayette contacted the SF Bay Regional Water Quality Control Board for permission to discharge car wash wastewater to the storm drain • Water Board would not allow storm drain discharge and referred them to the District for sanitary sewer discharge • Scout Master requested written approval containing Best Management Practices, discharge location and flow rate; the business (a gas station) requested written approval 2 District Responsibility • Quantity- Man ge flow to avoid sewer system overflow • Quality- Manage discharge of sediment or rags to avoid sewer system overflows • Safety- Provi�e oversight for discharge to manholes through a Special Discharge Permit (SDP) to protect public health and safety Options to Accept Wastewater 1. Issue a Special cases (Past Pre 2. Source Control 10 :harge Permit (SDP) in all inance "Permit by Rule ": A. Require notificati n with response from District, SDP for manhole discharge B. Require notification without response from District, SDP for manhole discharge c. No notification, no oversight, SDP for manhole discharge c Options to Accept Wastewater 1. Issue a Special Discharge Permit (SDP) in all cases (Past Practice) 2. Source Control Ordinance "Permit by Rule ": A. Require notification with response from District, SDP for manhole discharge B. Require notification without response from District, SDP for manhole discharge c. No notification, no oversight, SDP for manhole discharge Recommendation ■ Implement option 2B ■ Permit By Rule ■ Simple notification ■ SDP for manhole discharge ■ Source Control Ordinance "Permit By Rule" Title 10 Code Update specifies: ■ Best Management Practices (e.g. solids reduction) ■ Maximum flow rate ■ Notification procedures n 3. All discharges from a community carwash shall be limited to no more than 25 gallons per minute (approximately 4 garden hoses). If a greater discharge quantity is anticipated, permittee must consult with source control staff to ensure that adequate collection system capacity is available. 4. In no event shall a manhole be used for discharge under this Section of the Code, unless permitted by a special discharge permit as required under Section 10.08.050 (Prohibited discharge location). Section 2. If any provision of this Ordinance or application thereof to any person or circumstance is held invalid by a court of competent jurisdiction, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. Section 3. This Ordinance shall be published once in the Contra Costa Times, a newspaper of general circulation within the Central Contra Costa Sanitary District, and shall be effective PASSED AND ADOPTED this day of March 2008, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District Item 5.a.(2) UPDATE ON AB 32 CALIFORNIA GLOBAL WARMING SOLUTIONS ACT OF 2006 Jim Kelly Board Meeting March 6, 2008 UPDATE ON AB 32 ■ Signed by Governor September 27, 2006 ■ Mandatory Greenhouse Gas emission reporting ■ Establishes a state -wide Greenhouse Gas emissions cap ■ Emission reductions to 1990 levels by 2020 E GREENHOUSE GASES GAS COzEE Carbon Dioxide (CO2) 1 Methane (CH9) 21 Nitrous Oxide (NZO) 310 Hydrofluorocarbons (HFC) — Refrigeration 120 - 12,000 Perfluorocarbons (PFC) — Fire Suppression 5,700- 11,900 Sulfur Hexafluoride (SF6) — Electrical 22,200 Transmissions and Handbags 2 MANDATORY EMISSIONS REPORTING ■ Power Facilities ( >_ 1 MW) ■ Cogeneration ( >_ 1 MW) ■ Large stationary combustion sources ( >_ 25 metric tons COz) ■ Oil and gas processing plants ■ Cement manufacturers CCCSD EMISSIONS REPORTING ■ Voluntary reporting in 2006 and 2007 2006 Emissions verified by third parry (First Environmental) Awaiting certification by California Climate Action Registry y Staff is compiling 2007 emissions data ■ Mandatory emissions reporting in 2008 3 TENTATIVE EMISSIONS REDUCTIONS ■ 2006 GHG Inventory — 61,153 metric tons CO2 EQ ■ 1990 GHG Emissions — 43,500 metric tons CO2 EQ ■ Optimistic 2020 Reductions requirements: 61,153 — 43,500 = 17,653 metric tons GHG Inventory has been increasing 1,000 metric tons /yr SCHEDULE ■ January 2011 California Air Resources Board rules and compliance schedules ■ January 2012 Legally enforceable rules 2 OPTIONS FOR EMISSION REDUCTION ■ Purchase carbon credits ■ CO2 sequestering? ■ Reduce electrical demand? ■ Install high - efficiency cogeneration ■ Eliminate existing cogeneration, and purchase "clean" or "green" power • Solar electricity on site or purchase • No Regulations or $ in projected expenditure plans. 5 5 . Q, 3) Treatment Plant Site Improvements Project, DP 7251 Project Overview Board of Director's Meeting March 6, 2008 Treatment Plant Site Improvements Project Description • Work required at: parking lots, HOB, POB, Lab, HHWCF, and Martinez Pumping Station • Drainage; pavement sealing, repair, replacement & striping; fences & gates; ADA modifications; fiber optic raceway; general site improvements Treatment Plant Site Improvements Project Highlights • Pavement Modifications -Removal, regrading, repaving - Slurry seal most surfaces - Striping Treatment Plant Site Improvements Project Highlights Drainage Modifications — HOB parking lot — Off -site plant drains — Other plant areas Treatment Plant Site Improvements Project Highlights • ADA Modifications - Exterior modifications - HHWCF, HOB, and Lab parking areas - Ramps, handrails, marking, signs Treatment Plant Site Improvements Project Highlights • Permeable Pavement - South of Primary Sedimentation Tanks - West of substation 16 - Permeable asphalt in areas not currently paved Treatment Plant Site Improvements Project Highlights • Gates - Main Entry Gate - Imhoff Drive Gate - Martinez Pumping Station Gate Treatment Plant Site Improvements Project Highlights • Pond fence • Plant entry fence Treatment Plant Site Improvements Project Highlights • New fiber optic route — AT &T high speed data line Treatment Plant Site Improvements Bid Summary • Received 13 bids • Engineer's Estimate = $292005000 • Low = $1,58490009 High = $2,105,300 • Anticipated Contract Award March 20, 2008 • Anticipate Notice to Proceed in April • Construction through October Questions? Agenda Item 5. a. 5) Board Meeting of March 6, 2008 Announcements: a) Staff Attendance at the ASCE Construction Seminar Senior Engineer Alex Rozul will attend an American Society of Civil Engineers (ASCE) seminar "How to Successfully Use Value Engineering on Capital Projects ". The seminar is in Las Vegas, Nevada from March 27 -28, 2008. Value engineering is a useful tool used by design engineers and construction project managers to maximize a project's value by determining the optimum balance between performance and cost. The seminar provides an opportunity to discuss cost savings measures employed by experts in the engineering and construction industry. b) District Joins California Product Stewardship Council The District recently joined the California Product Stewardship Council(CPSC), a non - profit agency, as an associate member. The CPSC was created in response to the unfunded disposal ban of universal waste on mercury- containing items such as fluorescent light bulbs, thermometers, and household batteries. The CPSC worked closely with the California Integrated Waste Management Board while it adopted the Extended Producer Responsibility(EPR) policy. The policy makes manufacturers and distributors entirely responsible for their products. In addition to alleviating local governments, including wastewater agencies, EPR places the burden of disposal costs for such wastes on each agency. EPR promises to pressure manufacturers to modify their products to decrease toxic content, which will ultimately make disposal less challenging. EPR policies in other countries prevent pollution at its source. c) Status Of Outfall Discharge On February 22, 2008, District staff reported the estimated quantity of secondary- treated, disinfected effluent discharged and the corrective activities of an outfall discharge. This report is a requirement of the National Pollutant Discharge Elimination System Permit and must be submitted within five days of discovery of an incident. The Regional Water Quality Control Board has not responded to the report to date. The Contra Costa County Health Services Department acknowledged their receipt of the report. Based on the information available, staff estimates the total discharge to be between 100,000 and 200,000 gallons. After a thorough inspection of the area, there were no observable environmental impacts. Staff has taken the following steps to ensure that similar events do not occur: 1. Manholes will be clearly labeled for identification. 2. Some bolts securing the manhole covers will be tac- welded to make removal difficult. 3. Inspection frequency will be increased for early identification of problems. Based on recent concerns regarding early, thorough reporting of overflows, staff took extraordinary precautions and also reported the outfall discharge to the State Water Resources Control Board's(SWRCB) Sanitary Sewer Overflow Database System. Staff has subsequently sent an email to the SWRCB requesting the report be removed from the database. d) Laboratory Bioassay Inspection On February 27, 2008, Inspector Steven Boggs from the Environmental Laboratory Accreditation Program(ELAP) conducted an unannounced inspection of the District's bioassay facility. The inspection lasted approximately one hour and included a tour of the District's bioassay facility and a review of bioassay records. He did not identify any deficiencies with the bioassay facility or procedures. Staff will inform the Board of formal inspection findings when they are received. e) Advertisement of the DAFT Polymer System Improvements, DP 7258 The Solids Handling Facilities Plan identified the need to upgrade the polymer addition system for the dissolved air flotation thickeners so that the units perform adequately under present and future peak loading conditions. The project work consists of installing modifications to convert the existing dry polymer system to a permanent liquid polymer addition. This project was originally bid last year and rejected by the Board because the bid was higher than staff believed warranted. The project was redesigned to reduce the scope and cost, and will advertise this month. The project bid will open in April 2008. Staff estimates the Notice of Award and Notice to Proceed will be issued in May. The construction cost is currently estimated at $540,000, $231,500 less than the original bid. f) A -Line Relief Interceptor Project (Phase 2A) Public Meeting On February 26, 2008, staff held a public meeting to inform businesses of the impacts associated with this project. Over 100 letters were sent to businesses in the construction area. Staff from one business within the project area attended. Prior to this meeting, staff held separate meetings with the business managers of the Buchanan Fields Golf Course, the Crowne Plaza Hotel, and the Home Depot. The attendees were interested in Concord's future plans to abandon a 39 -inch diameter sewer line crossing their property. City of Concord Infrastructure Manager Bruce Good answered their questions. The attendees expressed disappointment that the reclaimed water service connections would not be included in the scope of the project. The reasons that the connections would not be included were provided. Staff will continue to update the Board on this project. g) A -Line Relief Interceptor Project (Phase 2A) Construction Site Visit The 96 -inch diameter pipe to be installed in the A -Line Relief Interceptor Phase 2A project will be the largest diameter sewer installed using a tunneling method. The only pipe larger in the District is the 102 -inch diameter sewer installed in 1994 using the open trench method. Due to expected high ground water and soil conditions, the tunneling machine to be used is an earth pressure balance machine(EPBM, see figure below). This type of machine has been used in large diameter pipe tunnels around the world, and this will be the first time an EPBM will be used in a District project. The Board is invited to visit the construction site where the pipe will be installed. Based on the current schedule, installation is expected to begin in late April. Board Members interested in a site visit may contact the District Secretary, who will arrange site visit and coordinate the tour date. EPBM h) New Sewer System Overflow Requirements On February 20, 2008, the State Water Resources Control Board revised the Monitoring and Reporting Program requirements for Sewer System Overflows. The new requirements mandate that the County Health Department and the Office of Emergency Services be notified within two hours of an overflow. The Regional Board needs to be notified within 24 hours. These new requirements were most likely enacted because of the sewer service overflows in Marin County. i) Walnut Creek Letter on Collection Systems Operations Facility Staff received comments last week from the City of Walnut Creek on the Conditional Use Permit (CUP) Application for the Collection Systems Operations Facility. It will take about three to four weeks for staff to generate a response to their comments. j) Walnut Creek Sewer Renovation Project (Phase 6) As part of the Walnut Creek Sewer Renovation Project (Phase 6), the District will replace approximately 1,300 linear feet of deficient sewer located on the Buena Vista Elementary School site. This pipeline serves the school, two churches, and twelve single - family homes. The existing easement, 5 -foot wide, does not protect the District from future encroachment. Consequently, we are pursuing a 10 -foot wide easement on the Walnut Creek Unified School District property. The estimated acquisition cost is $85,800. Negotiations have been started in anticipation of a settlement being reached by the end of March. The school district has been very cooperative. Agenda Item 5. a. 5) Board Meeting of March 6, 2008 Additional Announcements: k) Standby Power Facility Improvements Project, DP #7248 Staff will advertise the Standby Power Facility Improvements Project (DP #7248) on March 13, 2008 and March 19, 2008. The bid opening is April 18, 2008. The position paper for award is planned for May 1, 2008. The work will replace two existing engine generators with two megawatt- engine generators that meet current and future California Air Resources Board emissions requirements. The standby power system will be modified to produce and distribute electricity at twelve kilovolts, and the load shedding system will be expanded to add more facilities. 1) Staff Attendance at CASA Conference in Washington, D.C. Engineering Director Ann Farrell will attend the Washington D.C. California Association of Sanitation Agencies(CASA) Conference from Monday, March 10 through Wednesday, March 12, 2008. Some of the key topics to be covered at the conference are funding for water quality, the clean water act, climate change legislation, and operating wastewater treatment facilities in an era of terrorism. m) Oro Loma Sanitary District General Manager Retires General Manager Mike Cameron of the Oro Loma Sanitary District is retiring after fifteen years of service. At their Tuesday, April 15, 2008 Board Meeting, he will be recognized for his outstanding career. The meeting will take place at 3 p.m. at 2655 Grant Avenue in San Lorenzo. Reservations can be made by email at info(aD-oroloma.orq or by phone at (510) 276 -4700. Reservations need to be made by Monday, April 7, 2008. Refreshments will be served. Please inform the Secretary of the District if you would like to attend. s,J,a) City of Walnut Creek — Central Contra Costa Sanitary District Meeting Summary Sunrise Bistro Tuesday, March 4, 2008 at 7:30 a.m. Attendees: Walnut Creek Attendees — Gwen Regalia (Mayor), Gary Skrel (Mayor Pro Tem), Gary Pokorny (City Manager), and Heather Ballinger (Public Services Director); Central Contra Costa Sanitary District Attendees — Mike McGill (Board Member) and Jim Kelly (General Manager) 1) Approval of Agenda 2) Water Reclamation o Provided an update on the District's contact with East Bay Municipal Utility District and Rossmoor. Informed the City that the District is focusing on developing larger industrial water reuse projects. o Mayor Pro Tern Gary Skrel asked about grant money for this project or if the Design -Build Bill that would authorize 20 projects would be a source of any funds. Jim Kelly said he would check with Ann Farrell regarding the Design Build bill and contact Gary if there was any potential. 3) Proposed CSO Facilities Renewal • Updated City officials on District project status and thanked them for their support and guidance. • Heather Ballinger offered to set up a meeting to discuss our response to the City's comment letter before we formally respond to their comments. • The City officials asked if the CSO facilities were going to be "green ". Gary stated that he had recently read that LEED building increased the cost up to 20 %. 4) Ongoing Staff Coordination • Municipal Clean water permit was mentioned. • The City is starting to relamp some of their facilities, and the payback period is less than a year. • The City's Kaiser rates are going up about 20% next year. • The City uses Bio Diesel- Heather will forward supplier contact information to Jim. 5) Kaiser o Provided a brief update. 6) Rate of Development o City officials provided an update on developments and stated that there has not been much of a slowdown. 7) Mayor's Agenda o Mayor Gwen Regalia is promoting green concepts for the City and wellness. La fC S CONTRA COSTA LOCAL AGENCY FORMATION COMMISSION 651 Pine Street, Sixth Floor • Martinez, CA 94553 -1229 e -mail: LTexe@lafco.cccounty.us (925) 335 -1094 • (925) 6464228 FAX February 1, 2008 TO: Presiding Officer of Each Independent Special Dis 'ct in Contra Costa County FROM: Lou Ann Texeira, LAFCO Executive Officer SUBJECT: Announcement of Upcoming Special District Vacancy on LAFCO and Call for Nominations This is to advise you that the term of one special district member on the Contra Costa Local Agency Formation Commission ( LAFCO) will expire on May 5, 2008. The vacancy is for the regular member seat currently held by David Piepho (Town of Discovery Bay Community Services District). David Piepho will seek re- appointment to LAFCO. The other special district members, Dwight Meadows — regular member (Contra Costa Resource Conservation District) and George Schmidt — alternate member (West County Wastewater District) hold seats that will expire in May 2010. Pursuant to Government Code Section 56332 and the Procedures for Special District Selection Committee, which are enclosed, I am announcing the election and calling for nominations for the upcoming vacancy to be submitted to the LAFCO office. The following summarizes the process. Selection Committee: The Independent Special District Selection Committee consists of the presiding officer (or his/her designee) of the legislative body of each independent special district. This group appoints the special district members of LAFCO. So we have an up -to -date roster of the Selection Committee, please submit the name of your District's presiding officer or designee (must be a board/trustee member) to the LAFCO office by April 7, 2008. Nominations: Candidates must be nominated by Special District Board resolution and must be a board member /trustee of an independent district. The nomination should include the name of the nominee and the district they serve. The nomination/resolution must be submitted to LAFCO by the deadline of April 7, 2008. Each independent special district is entitled to nominate a maximum of one board member. Independent Special District Selection Committee February 1, 2008 Page 2 of 2 In accordance with established Procedures for Special District Selection Committee, nominations (by Board resolution) may also be made from the floor during the Selection Committee meeting. Election Procedures: A publicly noticed meeting of the Independent Special District Selection Committee is scheduled for Monday, April 21, at 7:00 a.m. in conjunction with the quarterly meeting of the Contra Costa Special Districts Association, to be held at the Pleasant Hill Community Center, 320 Civic Drive in Pleasant Hill. Official ballots will be distributed at the meeting. Each independent special district may vote for one candidate. Please ensure that the presiding officer /designated alternate for your district attends this meeting. Without a quorum of Independent Special Districts no action can be taken at the meeting to fill the upcoming vacancy. Only the presiding officer, or his/her Board designee can vote; staff members/counsel are not authorized to vote. Prior to or at the election meeting, eligible nominated candidates may circulate a statement of qualifications. At the Selection Committee meeting, each candidate will be given an opportunity to make a brief (three minutes) presentation to the Selection Committee. Majori Vote: For the Selection Committee to transact business on April 21, 2008 a quorum (50% plus one) of independent special districts must be present. I encourage you to attend; but if you can't, please authorize another member of your governing board to attend the meeting. Obligation to Serve on LAFCO: The Commission meets monthly, usually on the second Wednesday. Meetings start at 1:30 p.m. and are generally over before 5:00 p.m. Most meetings are held in the County Administration Building in Martinez. A packet of materials to review for each meeting is distributed to all Commissioners not less than five days prior to the meeting. The Commission consists of two city members, two county members, two special district members and one public member, and an alternate member in each category. Alternates generally attend Commission meetings, participate in the deliberations and vote when a regular member in their category is absent or excused from voting. Please contact the LAFCO office if you have any questions or need additional information. c: Each Member of the Commission General Manager of Each Independent Special District CONTRA COSTA COUNTY SPECIAL DISTRICTS Procedures for the Special District Selection Committee The California Government Code, specifically Section 56332, sets forth requirements for the Independent Special Districts Selection Committee ( "Selection Committee'). The code is silent however regarding the procedures the Selection Committee should use. Last year, the Selection Committee developed its own local rules; and at the Committee's meeting on March 10, 2005, the Committee approved the following procedures: Announcement of Selection Committee Meetings The LAFCO Executive Officer shall notify all independent special districts of a vacancy or impending vacancy in the position of regular or alternate special district member and shall schedule a meeting of the Selection Committee. To the extent possible Selection Committee meetings shall be scheduled in conjunction with meetings of the Contra Costa Special Districts Association as a convenience to members and for efficiency. The Executive Officer shall provide a schedule to submit nominations to all independent special districts prior to the Selection Committee meeting. Nomination Procedures Members of governing boards of independent special districts may be nominated to serve as a regular or alternate special district member of the Contra Costa LAFCO. All nominations received in sufficient time prior to a Selection Committee meeting will be copied and distributed to the presiding officer of each independent special district. In addition nominations may be made from the floor at the Selection Committee meeting. Election Procedures Each nominee will be afforded an opportunity to make a brief statement at the Selection Committee meeting. Following these presentations, members of the Selection Committee may discuss the appointment prior to the vote being taken. Nominees shall be selected based on the following process: A ballot listing all known nominees shall be prepared and copied for the meeting. Each ballet shall bear opposite the nominee a box to record the vote. • The ballot shall also include blank lines to vote for nominees who are put forth at the Selection Committee meeting. • Each ballot shall bear a line for the name of the special district that is casting the vote and a line for the name of the voting delegate. The ballot will not be counted if the name of the special district and voting delegate are not included. Selection of LAFCO Members The person selected to serve shall receive a majority of the votes cast in the election If there are more than two nominees and no individual receives the majority of the total votes cast in the first ballot there shall be a run -off election between the two nominees who received the greatest number of votes. If there are only two nominees and each receives an equal number of votes, the selection to serve on LAFCO shall be done by a draw unless one of the two candidates chooses to relinquish the position. If as a result of an election, the Alternate Special District member on LAFCO is chosen as a Regular Special District Member, another election shall be held at the Selection Committee meeting to fill the new vacancy in the Alternate Member position. .3 LAFCO ELECTION The term of David Piepho, who is our Special District representative on LAFCO, expires on May 5, 2008. Each Special District may, if they wish, nominate a candidate. The candidate must be a Board Member or Trustee of an independent district. This must be done by Board resolution and sent to LAFCO by April 7, 2008. The slate of candidates will be available after that date. I am the representative to the Contra Costa Special Districts Association and need Board input on who should receive our vote at the LAFCO election, which will be held on April 21, 2008. 1. Direct me to vote for the incumbent, David Piepho, who is running for re- election; or 2. Direct staff to prepare a resolution nominating another candidate; or 3. Wait until the full slate of candidates is available after April 7, 2008, and at the April 13 Board meeting direct me to vote for your selection. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 6, 2008 No.: 6.a. Treatment Plant Type of Action: ACCEPTANCE OF ANNUAL REPORT Subject: BOARD ACCEPTANCE OF THE 2007 RECYCLED WATER QUALITY AND DISTRIBUTION ANNUAL REPORT Submitted By: Bhupinder S. Dhaliwal, Laboratory Superintendent Initiating Dept✓Div.: Plant Operations /Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: B. Dhaliwal D. Berger D. raig A. Far—re ames . Kelly, General Manager ISSUE: The Central Contra Costa Sanitary District's (District) 2007 Recycled Water Quality and Distribution Annual Report has been prepared for submission to the California Regional Water Quality Control Board (RWQCB), San Francisco Bay Section. This annual report is presented for Board of Directors' information and acceptance. RECOMMENDATION: Accept the 2007 Recycled Water Quality and Distribution Annual Report. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: Reject the 2007 Recycled Water Quality and Distribution Annual Report, which is not recommended. BACKGROUND: In 2007 the District distributed approximately 208 million gallons of recycled water to various customers in the District's service area. This is about 34 million gallons more than last year. In 2007 the District began participating in an industrial reuse study to evaluate potential industrial uses of recycled water in the east Contra Costa County area. The participants in this study also include Delta Diablo Sanitation District, City of Antioch, City of Pittsburg, Contra Costa Water District (CCWD), Ironhouse Sanitary District, Mirant Power, and Pacific Gas and Electric. The major focus of the study is supplying recycled water to future power plants in the area. However, other industrial uses are also being considered. Preliminary studies have identified several abandoned fuel oil pipelines, which could potentially be converted to transport recycled water from the District's treatment plant in Martinez to east county industrial users. Approximately 50 percent of the cost of the study was funded by a grant from the State of California. The study is scheduled to be completed in July 2008. N: \POSUP \Correspondence \Position Papers\2008\Annual Rec Wtr - 2007.doc POSITION PAPER Board Meeting Date: March 6, 2008 Subject BOARD ACCEPTANCE OF THE 2007 RECYCLED WATER QUALITY AND DISTRIBUTION REPORT In 2007 the District completed the design and received bids for construction of the A -Line Relief Interceptor Project, Phase 2A (A -Line Recycled Water Project). This project would ultimately provide approximately 250 acre -feet per year of recycled water for landscape irrigation to over 40 sites in Concord, including commercial office buildings, shopping centers, and three large hotels. However, the project was prohibitively costly to construct and, as a result, has been put on hold until outside funding assistance can be obtained that would make the project cost - effective. Upon acceptance of this report by the Board of Directors, the report will be submitted to the RWQCB. RECOMMENDED BOARD ACTION: Accept the 2007 Recycled Water Quality and Distribution Annual Report. N: \POSUP \Correspondence \Position Papers\2008\Annual Rec Wtr - 2007.doc Page 2 of 2 6a. 2007 Recycled Water Quality & Distribution Report Don Berger Board Meeting March 6, 2008 2007 Recycled Water Report • Required by General Order 96 -011 • Includes all required elements • Recycled water quality • Recycled water used by customer • List of new customers • Tabulation of customer inspections • Summary of violations • Status of recycled water development 1 2007 Recycled Water Report • Recycled Water Quality ■ In Compliance • Recycled Water Used ■ 208 mgal to customers ■ 400 mgal to Treatment Plant • Inspections /Violations ■ Good Compliance 2007 Recycled Water Report ■ New Customers • CONCO —Truck Washing Facility • College Park High School — West Ball Fields • Pleasant Hill Instructional Garden • Blum View Estates • Nishizawa Nursery (Pending) 2007 Recycled Water Report ■ Recycled Water Development • A -Line Recycled Water Project • Project deferred • Too costly at this time • Buchanan Fields Salt Study ■ Technical Paper at State Water Reuse Association Annual Conference • Regional Industrial Reuse Study Regional Industrial Reuse Study I Central Contra Costa Sanitary District Delta Diablo Sanitation District FEW" ; � i�st, � 4 Acknowledgements ■ Water produced by the Treatment Plant and monitored by the Laboratory ■ Program managed by Engineering Dept ■ Customer billing by Administration Dept ■ Distribution system operated by Collection System Operations ■ Distribution system repairs by CCWD ■ Board support of recycled water program 5