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HomeMy WebLinkAbout2/21/2008 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM RAYMOND D. BOYER, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5676 - PARCEL 1* - NORTH GATE ROAD, WALNUT CREEK AREA) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: W/ Py 6 Mullin S. Gronlund Z. Swanson 1 A. Farrell M. Kelly Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewer installed during a recent sewer extension off North Gate Road in the Walnut Creek area as shown on Attachment 1. Staff has reviewed the easement documents and inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from Raymond D. Boyer, accepting Job 5676 public sewer improvements, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2008 \5676 PP Offer Ded Boyer 2- 21- 08.doc 1 I I I b. LEGEND: E— NEW SEWER _.e— EXISTING SEWER GM EASEMENT AREA Central Contra Costa Sanitary District C� �z 0 s BOYER APN 138 - 190 -005 SITE +0 RTti LOCATION MAP ACCEPT EASEMENT JOB 5676 - PARCEL 1 Attachment E Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.e. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM NELDA F. CHAMPION, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5676 - PARCEL 3* - NORTH GATE ROAD, WALNUT CREEK AREA) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: �79- y -1/ – ow— yttk M. Mullin S. Gronlund C. Swanson A. Farrell James A. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewer installed during a recent sewer extension off North Gate Road in the Walnut Creek area as shown on Attachment 1. Staff has reviewed the easement documents and inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from Nelda F. Champion, accepting Job 5676 public sewer improvements, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2008 \5676 PP Offer Ded Champion 2- 21- 08.doc CHAMPION APN 138 - 180 -002 SITE cyr� `Z% LOCATION MAP N. T. S. O O l LEGEND: —E) NEW SEWER ..o- EXISTING SEWER N EASEMENT AREA Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT 41w) JOB 5676 - PARCEL 3 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.f. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM ASHLEY V. PARTNERS FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7647 IN THE WALNUT CREEK AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5676 - PARCEL 4 *) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: )MV M. Mullin 9. Gronlund C. Swanson A. Farrell dames . Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easements were acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 7647 and required for a recent sewer extension off North Gate Road as shown on Attachment 1. Staff has reviewed the subdivision map inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Ashley V. Partners shown on the recorded final map of Subdivision 7647 in the Walnut Creek area, accepting Job 5676 public sewer improvements, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2008 \5676 PP Offer Ded Ashley Partners 2- 21- 08.doc SITE N ��'Qo LOCATION MAP N. T. S. I Central Contra ACCEPT EASEMENT Sanitary District strict costa ► JOB 5676 - PARCEL 4 Z' O O M v Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.g. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM GREYSTONE HOMES INC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8717 IN THE UNINCORPORATED DOUGHERTY VALLEY AREA OF SAN RAMON, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5685 - PARCEL 2 *) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin . Gronlund C. Swanson Marla A. Farrell ailo Jame o. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution would accept an easement shown on the recorded final map of Subdivision 8717 required for a recent sewer extension off Albion Road in the Dougherty Valley as shown on Attachment 1. Staff has reviewed the subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Greystone Homes, Inc. shown on the recorded final map of Subdivision 8717 in the unincorporated Dougherty Valley area of San Ramon, accepting Job 5685 public sewer improvements, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2008 \5685 PP Greystone Homes Offer Ded 2- 21- 08.doc �C,y!LI /Np i �DANVILLE LAWRENCE RD GPN,O� A Rp GROW "� RDA cr SITE SAN RAMON 9� If LOCATION MAP N. T. S. RookCN Qa o� m` o� M��Fp LEGEND: --e— NEW SEWER _.e- EXISTING SEWER N dM EASEMENT AREA Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT JOB 5685 - PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.h. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE OF COMPLETION subject: ACCEPT THE CONTRACT WORK FOR THE ALHAMBRA VALLEY TRUNK SEWER, PHASE 2, DISTRICT PROJECT 5919, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept /Div.: Nancy Molina, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: Mu /�K? 1 02e (W-1s, N. Molina A. Rozul ilecki A. Farrell es Mkkelly, neral Manager ISSUE: Construction has been completed on the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Alhambra Valley Trunk Sewer, Phase 2, DP 5919, and authorize filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: Alhambra Valley is an unincorporated, rural residential area south and west of the City of Martinez. There are about 200 residentially - developed parcels using septic systems, as well as the potential for limited, low- density residential development if sewer service were available. Land developers and area residents who are experiencing failing septic systems have expressed interest in receiving sewer service. In October 2003, a Facilities Plan for Wastewater Utility Service to Alhambra Valley was completed. This report reviewed the governmental, engineering, and financial aspects of potential sewer facilities to the unincorporated Alhambra Valley area. The Alhambra Valley Trunk Sewer project resulted from this facilities plan. The Alhambra Valley Trunk Sewer project was divided into two phases. Phase 1 was completed in October 2006 and installed approximately 3,300 feet of 10 -inch and 12 -inch PVC pipe, sewer laterals, manholes, and pipe stubouts for future users along the trunk line. The work in Phase 1 was along Alhambra Valley Road between Gilbert Lane and Sheridan Lane and between Wanda Way and Reliez Valley Road. Phase 2 WPESUMCbradley \Position Papers\Molina \5919 Alhambra Valley- Accept Contract.doc Page 1 of 2 POSITION PAPER Board Meeting Date: February 21, 2008 Subject: ACCEPT THE CONTRACT WORK FOR THE ALHAMBRA VALLEY TRUNK SEWER, PHASE 2, DISTRICT PROJECT 5919, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION installed 10- and 12 -inch pipe, lateral extensions, and manholes in Wanda Way and the National Park Service property at the end of Strenzel Lane. The construction included tunneling a 24 -inch steel casing under Alhambra Creek and installing a twin barrel siphon. On July 19, 2007, the Board of Directors authorized the award of a contract for the construction of the project to Marques Pipeline, Inc. The Notice to Proceed was issued on September 24, 2007. The work was substantially completed on February 15, 2008. The remaining items of work consist of punch -list items, which do not affect the project acceptance. Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and protecting the contract work. Guaranty and warranty periods required by the contract and the statutory period for filing of liens and Stop Notices start on the date of acceptance by the Board of Directors. Final payment to the Contractor is made after expiration of the statutory period for filing of liens and Stop Notices, provided no liens or Stop Notices have been filed, and provided the punch -list items have been completed. The total authorized budget for Alhambra Valley Trunk Sewer, Phase 2, is $1,804,210. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919, and authorize filing of the Notice of Completion. MPESUP\Cbradley\Position Papers \Molina \5919 Alhambra Valley- Accept Contract.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.i. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE OF COMPLETION subject: ACCEPT THE CONTRACT WORK FOR THE MARTINEZ SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT 5975, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept /Div.: Amy Hernandez Engineering / Capital Projects Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION. PP. A Hernandez Seitz ecki A. lFarre gener=Mianagg�er . ly ISSUE: Construction has been completed on the Martinez Sewer Renovations, Phase 1, District Project 5975, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Martinez Sewer Renovations, Phase 1, DP 5975, and authorize filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: Phase 1 of the Martinez Sewer Renovations consisted of the installation of sanitary sewers in Marina Vista Street and the replacement of sanitary sewers located in an easement that serves the homeowners of Ulfinian Way. In addition, some sanitary sewers on the Shell Oil property were abandoned and flow was rerouted to the new sanitary sewer on Marina Vista. On July 19, 2007, the Board of Directors authorized the award of a contract for the construction of the project to California Trenchless, Inc. The Notice to Proceed was issued on August 27, 2007. The work was substantially completed on December 14, 2007. The remaining items of work consist of minor punch -list items, which do not affect the project acceptance. Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and protecting the Contract work. Guaranty and warranty periods required by the Contract and the statutory period for filing of liens and Stop Notices start on the date of acceptance by the Board of Directors. Final payment to the Contractor is made after N: \PESUP \Cbradley \Position Papers \Seitz \DP 5975 Accept Contract Work.doc Page 1 of 2 POSITION PAPER Board Meeting Date: February 21, 2008 subject: ACCEPT THE CONTRACT WORK FOR THE MARTINEZ SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT 5975, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION expiration of the statutory period for filing of liens and Stop Notices, provided no liens or Stop Notices have been filed, and provided the punch -list items have been completed. The total authorized budget for the project is $1,373,000. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Martinez Sewer Renovations, Phase 1, District Project 5975, and authorize filing of the Notice of Completion. WPESUP\Cbradley \Position Papers \Seitz \DP 5975 Accept Contract Work.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.j. Consent Calendar Type of Action: APPROVE MERIT INCREASE Subject: REQUEST APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR NATHANIEL MORALES, ASSISTANT ENGINEER Submitted By: Initiating Dept. /Div.: Michael Penny, Provisional Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: (f�wD 0 �- M. Penny ilecki A. Farrell mes M. elly, eneral Manager ISSUE: A registration differential salary merit increase requires approval by the Board of Directors. RECOMMENDATION: Grant Nathaniel Morales, Assistant Engineer, a one -step increase of his basic salary effective January 25, 2008. FINANCIAL IMPACTS: One -step salary increase. ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: Nathaniel is an Assistant Engineer in the Capital Projects Division of the Engineering Department. This classification does not require registration as a Professional Engineer. The Memorandum of Understanding (MOU) between the Management Support/Confidential Group and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. Nathaniel Morales has provided evidence to his supervisors that he has passed all required examinations and is now licensed as a Professional Engineer (Mechanical Engineering) in California (see attached notification). Nathaniel Morales has consistently demonstrated his ability to assist in the accomplishment of the planning, design, and construction activities of the District requiring the professional level of judgment and skill expected of a Professional Engineer. The Human Resources Committee has reviewed this matter at its February 15, 2008 meeting. RECOMMENDED BOARD ACTION: Grant Nathaniel Morales, Assistant Engineer, a one -step increase of his basic salary effective January 25, 2008, as the registration differential salary merit increase provided for in the MOU. NAPESUMCbradley \Position Papers\Morales \PP Merit Increase- NMorales.doc 01/25/2008 ,k BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS 2535 Capitol Oaks Drive, Suite 300, Sacramento, CA 95833 -2944 Phone: (916) 263 -2222 Toll Free: 1- 866- 780 -5370 Fax: (916) 263 -2246 www.dca.ca.gov /pels NATHANIEL M. MORALES CONGRATULATIONS! ID: 49826 Branch: Mechanical We are pleased to inform you that you have successfully passed the Mechanical engineer examination. This letter will serve as temporary evidence that you now hold a valid license as a Professional Mechanical engineer. A formal certificate, which will include your license number, will be prepared and mailed to you within four to six weeks. Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects that are your responsibility. These Rules can be found on our website at www.dca.ca.gov /pels /laws.htm Rule 407 - Fees Rule 411 - Seal and Signature Rule 412 - Address Change Rule 415 - Practice within Area of Competence Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is required. A renewal notice will be mailed to you several weeks before the expiration date of your Mechanical engineer license. If you z do not receive a renewal notice, you are still responsible for renewing your license. Business and Professions Code (Professional Engineers Act) Section 6764 states that every licensed Professional Engineer must obtain a seal or stamp. You may purchase one from any stationary store or rubber stamp company. Board Rule 411 provides specific criteria on seals. Notices and newsletters from the Board Office cannot reach you unless we have your current mailing address. Board Rule 412 requires you to advise us in writing of any address changes within 30 days after the effective date of the address change. EXAMINATION AND LICENSING STAFF Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.k. Consent Calendar Type of Action: HUMAN RESOURCES subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE DISCIPLINARY PROCEDURE Submitted By: Cathryn Freitas, H. R. Initiating Dept/Div.: Adminstration /Human Manager Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Fieitas 1K. "graves es M. Kelly, neral Manager ISSUE: When a disciplinary matter is appealed to the Board, the Board must employ a neutral third party to hear the matter and recommend action to the Board in accordance with the Memorandum of Understanding between the District and the Employees' Association, Public Employees' Union, Local One, Article III, Section 3.4.13. RECOMMENDATION: Direct staff to secure the services of an arbitrator. FINANCIAL IMPACTS: The cost to the District of the disciplinary hearing, court reporter and transcript, and the arbitrator's written recommendation, is approximately $4000. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Director of Engineering Ann Farrell issued a Notice of Intent to Terminate Source Control Inspector Kiley Kinnon. Mr. Kinnon appealed the proposed termination at Step Three of the disciplinary appeal process. General Manager James Kelly appointed Director of Plant Operations Doug Craig to be the Step Three Hearing Officer. Mr. Craig upheld the termination. His decision has been provided to the Board under separate cover. The Union has appealed the termination to the Board on Mr. Kinnon's behalf. The Board must secure the services of a neutral third party to hear the case. The Human Resources Committee will review this matter at its February 15, 2008 meeting. RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator in accordance with the District's disciplinary appeal process. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2007 No.: 3.1. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTILITY WORKER FELIX ESPINOSA THROUGH APRIL 1, 2008 Submitted By: Douglas J. Craig, Initiating Dept. /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: Craig . reita e emes elly, neral Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Utility Worker Felix Espinosa. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Utility Worker Felix Espinosa has been off of work since July 2, 2007, due to a work - related injury. Mr. Espinosa applied for, was granted, and used 12 weeks of Family Medical Leave and was authorized to be off until January 31, 2008. We request authorization to grant an extension of medical leave without pay for Mr. Espinosa through April 1, 2008. The Board will be notified if further action is necessary. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Utility Worker Felix Espinosa through April 1, 2008. N: \POSUP \Correspondence \Position Papers\2008 \Espinosa Leave of Absence Ext to 4- 1- 08.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.m. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI THROUGH JUNE 5, 2008 Submitted By: Douglas J. Craig, Initiating Dept. /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: D raig C. Freitas Mmes M. Relly, General Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Utility Worker Maralee Davi has been off of work since August 1, 2007, due to a medical condition. The Board previously approved a medical leave of absence without pay for Ms. Davi through February 14, 2008. We request an extension of medical leave of absence without pay through June 5, 2008. Upon receipt of the next doctor's verification, Ms. Davi's status will be reviewed, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Utility Worker Maralee Davi through June 5, 2008. N: \POSUP \Correspondence \Position Papers\2008 \Davi Leave of Absence Ext to March.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 3.n. Consent Calendar Type of Action: HUMAN RESOURCES subject: ADOPT REVISED CLASSIFICATION DESCRIPTIONS FOR DIRECTOR OF ENGINEERING AND ENVIRONMENTAL SERVICES DIVISION MANAGER Submitted By: Cathryn Freitas, H. R. Initiating Dept./Div.: Administration /Human Mgr. Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION. (V� - Kk- aal 4�� C. reitas sgraves C. Swanson A. Farrell ames a Kelly, . enera anager ISSUE: Modifications to job classification descriptions require Board approval. RECOMMENDATION: Adopt revised classification descriptions for the Director of Engineering and Environmental Services Division Manager. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Do not adopt changes. BACKGROUND: The Human Resources Committee requested staff to review several job classification descriptions in the Management Group. Staff is recommending that the Director of Engineering description be modified to require registration in civil, chemical or mechanical engineering and remove the words "is desirable" from the Licenses and Certificates. Additionally, the Environmental Services Division Manager description should be modified to include registration in civil, chemical or mechanical engineering, instead of only civil engineering, and add a "desirable" qualification for a masters degree. These changes create consistency among the three Engineering manager descriptions. The Human Resources Committee is recommending these changes to the full Board. RECOMMENDED BOARD ACTION: Adopt revised job classification descriptions for the Director of Engineering and the Environmental Services Division Manager. CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 95899 Range: M -20 Respirator Class: 3 DIRECTOR OF ENGINEERING DEFINITION Manage the Engineering Department; assist the General Manager in the overall formulation and administration of District programs and activities in close cooperation with the Board of Directors; perform special managerial duties as required. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the General Manager. Exercise direct and general supervision over division heads, professional, and technical personnel in the Engineering Department. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Manage the Engineering Department, making independent decisions as necessary. Represent the District in meetings with local, state, and federal officials. Act as the Manager of the Sewer Construction Fund by recommending rates and fees and preparing the Capital Improvement Plan; be responsible for the overall District capital improvements program. Be responsible for engineering studies, reports, designs, and specifications, and construction of additions and improvements to the District's treatment plant, collection system, and pumping stations; is responsible to assure that District capital improvements are made in a sound engineering and cost - effective manner. Administer the fiscal affairs of the department. Act on behalf of the General Manager as required. Demonstrate a commitment to recruit, hire, and retain a diverse workforce. Perform related duties as required. CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Engineering (Continued) EXAMPLES OF NQN-E-SS. J= DUTIES Duties may inGlude, but aFe not limited , the follow' Prepare position papers and present these position papers to the Board of Directors for approval. Arrange for the services of consultants and oversee their work. Take an active part in the establishment of District policies, standards, and procedures. MINIMUM QUALIFICATIONS Knowledge of: Principles and techniques of organization, management, personnel administration, budgeting, cost control, and staff development including and understanding the importance of authority, responsibility, accountability, motivation, and delegation. Engineering principles and practices as related and applied to design, construction, and operation of wastewater collection, disposal, treatment systems, and facilities. Principles of financial management budgeting, grants administration, and cost control. Principles of the determination of rates and charges and industrial waste control. Materials, procedures, and equipment used in construction, operation, and maintenance of sewage and solid waste facilities and equipment. Project management and construction management of large and complex industrial plants including construction claims and construction litigation. Local, regional, state, and federal - related organizations and programs. Ability to: Continuously analyze budget variance reports, interpret and evaluate staff reports, know regulatory rules, observe performance evaluations, problem solve engineering cost recommendations, remember personnel rules, and explain 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Engineering (Continued) Board reports. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment- surrounding desk, and perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means. Manage the work activities of a large and diversified group of professional, technical, and non - technical employees. Apply engineering principles and techniques to the solution of design and operation problems of substantial technical difficulty. Prepare clear and concise reports and specifications. Perceive and analyze problems correctly and take effective action. Prepare budgets and control expenditures. Establish and maintain cooperative working relationships in the department, with other departments and divisions of the District, and with persons and organizations dealing with the District. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience At least ten years of increasingly responsible professional engineering experience, six years of which were in a management position within a publicly -owned water or wastewater utility, engineering consulting firm, environmental - related industry, or similar organization. Education Equivalent to a bachelor's degree from an accredited college or university with major work in civil, chemical, mechanical, or environmental engineering. A master's degree in engineering is desirable. 3 CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Engineering (Continued) Licenses and Certificates: Possession of a valid Certificate of Registration as a professional engineer issued by the State of California in the area of civil, chemical, or mechanical engineering - �' �pTe. Possession of a valid California Driver's License. 4 CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 11121103 Range: M -24 Respirator Class: 3 ENVIRONMENTAL SERVICES DIVISION MANAGER DEFINITION Manage the Environmental Services Division of the Engineering Department of the District; perform special managerial duties as required; and do all related work as required. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the Director of Engineering. Exercise direct and general supervision over professional, technical, and clerical personnel in the Environmental Services Division. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Manage the Environmental Services Division of the Engineering Department making independent decisions as necessary in the management of the division. Attend to division personnel management matters including safety and training programs, evaluations, promotions, transfers, and disciplinary actions. Coordinate work of the division with that of other divisions and departments. Review and appraise division project and work reports. Review and approve designs, plans, and specifications. Make decisions regarding proper sewer service for existing properties and new developments. Confer with the public and representatives of other agencies. Represent the District at public and professional meetings and conferences in regard to present and future projects and various District matters. CENTRAL CONTRA COSTA SANITARY DISTRICT Environmental Services Division Manager (Continued) EXAMPLES OF ESSENTIAL DUTIES Prepare reports and position papers and submit appropriate materials to management and /or the Board of Directors for necessary action. Coordinate and direct through subordinate supervisors all construction management, investigations, studies, research, analyses, programs, projects, operations, and maintenance assigned to or being a responsibility of the division. Act on behalf of the Director of Engineering as required. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledge of: Engineering principles and practices as related and applied to the design, construction, and operation of wastewater collection, treatment, and disposal systems and facilities. Materials, procedures, and equipment used in construction, operation, and maintenance of wastewater facilities and equipment. Principles and techniques of organization, management, personnel administration, budgeting, and staff development. Local, regional, state, and federal - related organizations and programs. Ability to: On a continuous basis analyze data and determine appropriate actions, identify problems and develop solutions, interpret specifications and give opinions, observe reading documents, problem solve sewer problems for the public and personnel problems, and explain to employees how to talk to the public regarding sewers. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment- surrounding desk, and perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means. 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Environmental Services Division Manager (Continued) Plan, organize, direct, and control the work of others. Apply engineering principles and techniques in the solution of difficult and complex engineering problems. Prepare clear, complete, and concise reports and letters. Perceive and analyze problems and take effective corrective action. Establish and maintain cooperative working relationships. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience Ten years of progressively responsible professional engineering experience including four years of experience in supervising professional, technical, and trade personnel. Education Equivalent to a bachelor's degree from an accredited college or university with major work in civil or sanitary engineering or a closely related field. Licenses and Certificates: Possession of a valid Certificate of Registration as a professional engineer in Giyil engineeFingissued by the State of California in the area of civil chemical or mechanical engineering. Master's degree in civil, chemical, sanitary, or mechanical engineering is desirable. Possession of a valid California Driver's License. io Agenda Item 5. a. 1) CCCSD's Pollution Prevention Program Melody LaBella February 21, 2008 Overview • CCCSD's P2 Program • Pollutants of Concern ■ 2007 P2 Program Highlights ■ What's New for 2008 ■ Acknowledgements 1 CCCSD's P2 Program ■ Household Hazardous Waste Collection Facility • Source Control Program • Community Outreach • Collaborative Partnerships • Local • Regional Priority Pollutants • Mercury • Cyanide • Dioxin • Copper • Acrylonitrile • Lead ■ Fats, oils & grease (FOG) W Watch List Pollutants • Bis(2- ethylhexyl)phthlate (DEHP) • Tributyltin • Dieldren • 4,4' -DDE (DDT) • Diazinon ■ Chlorpyrifos Emerging Pollutants ■ PCBs ■ Selenium Highest Priority Pollutant Mercury Why Mercury? t ■ New mercury regulations • TMDL • Watershed Permit ■ Effective March 1, 2008 E -t ■ Contains significant reduction milestones for our annual mercury mass loading ■ 20% reduction in 10 years ■ 40% reduction in 20 years FAI W 2007 P2 Program Highlights Almost 1.9 million pounds 10% increase in of HHW was collected number of participants 5 The Result... tq Over 170 pounds of mercury - containing wastes were collected at our HHWCF and kept out of the wastewater stream! tMplemented 'Mandatory Dental Amalgam Program Began investigating Mercury Sources in High Schools`;' Source Control Program New Customer Services: Gave 25 presentations IiiAcademy to food service staff on Compliance Consultations proper` disposal of FOG a x h h ' Public Outreach 10 Years =16 Million Rounds of Household Hazardous Waste Kept Out of the Emrironmentt ( , ` Thanks fm Us" Na NNW Co"ation fac ty �I �:0r.0 ?ruPl�@,�a� The Result... ■ Reached almost 2,400 students at 27 schools with our P2 education programs ■ Reached 140,000 residences & businesses with multiple P2 messages in the Summer 2007 Pipeline ■ 8 Healthy Gardening Workshops were conducted with 180 attendees 8. ary Ar gClean Water Agencies Collaborative Partnerships The Result... ■ 42 new businesses in our service area were certified by the Green Business Program ■ Total of 202 in our service area ■ Hosted a 5 -hour advanced IPM training seminar for 47 Master Gardeners ■ 4,264 mercury thermometers were collected in the Bay Area during BAPPG's regionally - advertised collection events in April & May ■ 321 were collected at our HHWCF What's New for 2008? • Dental office field visits to verify amalgam separator installations • Development of a recognition program for schools "eliminating" mercury sources • Continued evaluation of mercury sources ■ Middle schools & larger medical facilities • Pilot Program with Bill's Ace Hardware to provide in -store outreach on proper disposal of mercury- containing items What's New for 2008? ■ Reduction of pesticide uses in CCCSD's operations • Landscaping and structural pest control • Discontinue recycling of non -IPM products at our HHWCF's Reuse Room • Outreach on proper FOG disposal to large apartment and condo complexes • Keep an eye on the horizon (selenium) Xr Acknowledgements ■ P2 Small Workgroup ■ Guidance & Input • Colleen Henry • Steve Linsley • Bonnie Lowe ■ Tim Potter • Randy Schmidt • David Wyatt In Conclusion... • Doug Craig • Ann Farrell • Jim Kelly • Michael Scahill • Curt Swanson Our P2 Program is still a good -news story, but... mercury is going to pose a challenge for years to come! 10 5. a. �) i' =nfr!nl r^nfrn re%of-m C -nnifnn, 11;o4r;t 4 Volume 12, Number 1 A newsletter about protecting public health and the environment Spring 2008 Mercury Removal Remains A District Priority As monitoring and testing equipment procedures grew in sophistication so did the ability of laboratories to detect the presence of elements like mercury in smaller and smaller amounts. It was in the early 1990s that Regional Water Quality Control Boards began to put limits on the amount of mercury allowed in treated wastewater discharges. And those limits have become smaller and smaller each year. What has Central Contra Costa Sanitary District done to address the problem? Mercury has been used in numerous processes and products —from laxatives to herbicides, from dental amalgams to antiseptics (remember mercurochrome ?). It's been used to silver mirrors, develop photographs, and preserve wood. In its 10 -year history, the Household Hazardous Waste Collection Facility has collected more than ` 1,200 pounds of mercury. A great deal of that mercury came from the thermometer a exchange program— bring in 0 mercury thermometer and get a free digital one in return. In response to stricter discharge limits set by the Regional Board, last year the District began requiring all dental practices in the service area to install amalgam separators to keep mercury out of the wastewater flow. By the end of 2007 there was 98 percent compliance with the ordinance. The next opportunity? High schools. The District has developed a new program to minimize mercury in (see MERCURYREMOVAL -, page 15) The term Mad as a Hatter" was coined in the early 19th Century to describe the dementia and tremors often seen in men who spent their lives making felt hats, a job that entailed using mercury as part of the process. Sewer Construction In Your Neighborhood rprotect public health and the environment, Central Contra Costa Sanitary District (CCCSD) must maintain, repair or replace sewer lines and other facilities within our 1,500 -mile wastewater collection system. We realize construction work can be disruptive and we do our best to minimize the inconvenience our projects may cause to residents and businesses. Here's a brief summary of our ongoing and future major construction projects: Concord OA -Line Relief Interceptor, Phase 2a: This project will increase capacity and reduce the potential for wet- weather overflows in the A -Line Interceptor (the backbone of the District's collection system). It entails building 3,000 feet of 96 -inch pipe from Buchanan Fields Golf Course to the intersection of Meridian Park Boulevard and Galaxy Way. An additional 1,300 feet of 48 -inch through 72 -inch pipe will be installed along Galaxy Way, then across Walnut Creek to the City of Concord Pumping Station. The project will also eliminate the need for the pumping station. To minimize construction impacts, 4,000 feet of the pipe will be installed by tunneling. Construction is expected to begin in March 2008 and finish in January 2009. Estimated construction cost: $20.6 million. Martinez AMartinez Sewer Renovations, Phase 2: This second phase of a multiphase project will install, replace or renovate approximately 7,000 feet of deteriorating or deficient sewers at several sites in Martinez. it will use open -cut and trenchless technologies. Construction of this phase is expected to start in June 2008 and finish by January 2009. Estimated construction cost: $1.0 million. Orinda ® South Orinda Sewer Renovations, Phase 3: This program (which may include up to six phases) will renovate deteriorating sewers in Orinda. Phase 3 will renovate approximately 8,000 feet of sewers in various locations south of Highway 24. Trenchless technologies will be used. Construction of this phase is expected to start in July 2008 and finish by February 2009. Estimated construction cost: $1.3 million. OCamino Pablo Trunk Sewer and Force Main Renovation: This project will replace approximately 1,500 feet of trunk sewer and two force mains carrying wastewater from the Flush I(leen Pumping Sta mino Pablo Road in Orinda. To minimize traffic impacts the force mains will be partially installed in a frontage road parallel to Camino Pablo Road. Construction of this phase is expected to start in June 2008 and finish by December 2008. Estimated construction cost: $1.5 million. Walnut Creek ® Walnut Creek Sewer Renovation Project, Phase 6: This program (which may include up to 15 phases) will replace and renovate deteriorating or deficient sewers in Walnut Creek. Phase 6 will renovate approximately 10,000 feet of sewers at 11 sites using open -cut and trenchless technologies. Construction of this phase is expected to start in June 2008 and should finish by February 2009. Estimated construction cost: $1.5 million. Lafayette ® Lafayette Sewer Renovation Project, Phase 5: This ongoing program will replace or renovate deteriorating or deficient sewers in Lafayette. Phase 5 will renovate approximately 10,500 feet of sewers at 15 sites using open -cut and trenchless technologies. Construction of this phase is expected to start in June 2008 and finish by February 2009. Estimated construction cost: $1.6 million. For more information about these or other sewer construction projects, please contact Community Affairs Representative Chris Carpenter at (925) 229 -7200. 4% Survey Conn Inquiring minds at CCCSp us, your local w want to know what Wh wastewater collection and treat you think about Y so we can serve you betterl treatment agency. We'll be including a brief suer letter and would a eY in the next issue of this news. opinions with us. ppreaate Your taking the time to share your Of course, you don't YOU think. Feel free t need to wait for a sure contact us survey to tell us what anytime: BY email: webmail BY phone: @centralsan.dst.ca.us (925) 335 -7702 MaWnez�\ e=77. Walnut Creek Or a as 3 -IP7 Danville San Clayton GREEN: A Way of life at CCCSD Protecting public health and the environment is the primary mission of Central Contra Costa Sanitary District (CCCSD). So, it is only natural that we strive to do all we can to use environmentally friendly and energy - conserving practices when possible and economically feasible. While the term "going green' is fairly new to many people, at CCCSD it's been the way of doing business for quite some time. Here are some of the things we've been doing, and are planning to do in our goal of "going green.' Recycled Water In an effort to conserve water, CCCSD began one of the first recycled water programs in the Bay Area in 1994. By providing additional filtration and chlorination of treated wastewater, we produce a renewable product that is A (erd(o�ro(osfaSan�aryDisfrid ProuidigRegd dWater To Our mmun, safe for landscape irrigation and some industrial processes. CCCSD produces approximately 600 million gallons of recycled water annually. The District's recycled water sales exceeded 200 million gallons for the first time in 2007. in addition, we use over a million gallons of recycled water in and around the plant every day for irrigation and utility-related purposes. One way of looking at this data is to realize that CCCSD's recycled water frees up the drinking water supply for almost 3,000 families of four each year Renewable Energy CCCSD is one of only two wastewater treatment plants in the state that bum sludge —the biosolids removed during the wastewater treatment process —to produce energy. Our four -story, multiple - hearth furnace uses biosolids for fuel, supplemented by methane gas from a local landfill. Every 100 pounds of wet biosolids that enter the furnace are reduced to about seven pounds of inorganic sterilized ash. This ash is then hauled off site and sold to companies that combine it with food waste and other waste products to produce a commercial soil amendment (fertilizer). In addition, byproducts of the Incineration process, heat and steam, are piped to a turbine which provides power to our blower aeration system, to treat our wastewater. This reduces the need for additional fuel or electricity, thus saving our customers money. Hybrid Vehicles Perhaps one of the most obvious signs of 'going green" at CCCSD is the hybrid vehicle. The District's first hybrid vehicle was purchased in 2003, and today we have six hybrid sedans in our fleet. The hybrid cars are used on a daily basis for various off -site meetings and community outreach programs. This year the District will purchase its first hybrid pick -up truck. The hybrid vehicles get better gas mileage than traditional combustion engines, resulting in reduced fuel costs. And with less fuel consumption comes lower emissions, another plus for the environment. Recycled Product Procurement CCCSD policy requires that we use recycled products and recyclable materials when feasible. Emphasis is placed on the purchase of products manufactured with post- consumer recycled material —new products made from used and recycled items (e.g., copier paper and plastic products). Our on -site warehouse is currently conducting an audit of green- certified products used by the District. Once the review of current stock is complete, future stock will include guidelines that encourage the purchase and use of green - certified products. By doing this, we will be able to determine what green opportunities make sense for the District to pursue. Day -to -Day Things We're Doing CCCSD is a 24 -hour, 7- day -a -week operation, so finding ways to conserve energy and protect the environment on a daily basis is imperative. Some of the ways we are doing this include: • Lighting: In the early 90s the treatment plant was retrofitted with high - pressure sodium (HPS) outdoor lights because they are energy efficient, reliable, and have long service lives. In addition, much of the indoor lighting at CCCSD has been replaced with motion - activated- sensor lighting that only turns (or stays) on when movement is sensed. • Recycling: Containers are located throughout CCCSD into which employees can place paper, aluminum cans, and glass for recycling. We also recycle our waste oil, scrap metal and the like. By definition, managing a wastewater facility is an environmentally sensitive job, and in order to continue our mission of protecting public health and the environment, we will continue our ongoing efforts to "go green' while seeking out new ways to increase energy efficiency in the future. :• t Rebate PGk entral Contra co %:,argil air amditloi to ever ,..fG Efficiency Program i `Basically, PG8E off( Assistant Engineer E rebate represents th first year of running old system.' �rrr. -rry i Ow land 5 7 money for every .!watt saved,' said r Lopez, the project,coponator. The a "ated energy cost savlr*during the he new HVAC system in comparison to the According to Lopez, the energy savings come primarily from the new temperature controls inrstailed,throughout the headquarters and pant operlons buildings, and the new steam chillier Installed at the plant operations building. Sewer Service Charges: Are You Getting Your Money's Worth? L ast July, the Central Contra Costa Sanitary District Board of Directors raised the annual Sewer Service Charge for residential customers to $300. This was done to cover rising costs associated with labor, construction and regulatory compliance. Right now, residents are paying only $25 per month for sewer service. Here's how that compares to the average monthly costs of other utilities: For $25 per month, residents receive: Continuous, reliable sewer service from one of the best wastewater collection and treatment utilities in the nation. For the past nine years, CCCSD has had a perfect discharge record —zero violations of the permit that governs our wastewater treatment process and the quality of water we discharge into the bay. For us, that means we're achieving our mission of protecting public health and the environment. For you, that means cleaner water in Suisun Bay. The services of an award-winning Household Hazardous Waste Collection Facility where you can safely dispose of paints, pesticides, chemicals, batteries, fluorescent lights and other hazardous materials at no additional charge. A caring, well- trained staff dedicated to providing you with exceptional customer service 24 hours a day. If you contact us about a service problem, we'll have a crew respond within 45 minutes. Can your other utilities say that? Helpful information and tips about preventing pollution and using fewer toxic chemicals, available free to the general public via our web site (www.centralsan.org), and to students at area schools via the grade school and high school educational programs we sponsor. We know that we're 'the only game in town' when it comes to providing wastewater collection and treatment services in central Contra Costa County. But that doesn't mean we take our customers —or the fees you pay — for granted. Your fees allow us to maintain an infrastructure that includes more than 1,500 miles of sewer pipeline and a state- of-the- art treatment plant that cleans an average of 45 million gallons of wastewater every day. We work hard to provide maximum value at minimum cost. We hope you feel you are getting your moneys worth. If not, please let us know what we can do to improve our service to you: (925) 335 -7702 or webmaii @centralsan.dst.ca.us. How to Get Rid of Stuff You Don't Want or Need Did you know that many products labeled by manufacturers as "flushabie' should not be flushed; down the toilet? Flushing anything other than human waste and toilet paper down the toilet may clog sewer lines, harm the environment, increase4he cost of wastewater treatment, damage our treatment plant equipment, or even harm our workers! So what should you do with stuff like expired medicines, used dental floss, cat litter, cigarette butts, fe►ninine hygiene products, disposable wipes and other items? Follow our handy disposal guide! It tells you how to dispose of common household waste in safe, simple and environmentally healthy ways. 7 Aluminum Cans Put in recycle cart or take to recycling facility Automotive Fluids (oil, antifreeze, Bring to Household Hazardous Waste Some communities offer scheduled brake fluid, carburetor cleaner, Collection Facility curbside pick -up of transmission fluid, gasoline, etc.) used motor oil; oil may also be taken to some service stations or auto parts stores Band -Aids, Bandages Put in trash Batteries (car and household Bring to Household Hazardous Waste Consider rechargeable batteries batteries) Collection Facility, or to retail store that accepts /recycles them Bones (fish, chicken, etc.) Put in trash Cardboard Put in recycle cart or take to recycling facility Cat/lGtty Litter Put in trash (even the "flushable" kind) If you bag it first, please use biodegradable bags Chemicals, Chemical Products Bring to Household Hazardous Waste (not otherwise listed) Collection Facility Cigarette Butts, Matches Put in trash Be sure they are completely out and cold Cleansers, Detergents, Bring to Household Hazardous Waste Disinfectants, Household Collection Facility (even "biodegradable" Cleaning Products products) Coffee Grounds Put in trash Can be used in compost Condoms, Contraceptives Put in trash Cotton Balls, Q -Tips Put in trash Dead Pets /Animals Small fish (under 3 inches) may be Check with Contra Costa County flushed; put small animals (less than Animal Services Department for more 10 pounds, such as mice, hamsters) in information: 925 - 335 -8300 trash; take larger ones to pet cemetery or bury on own land 7 Item Disposal od Notes Dental Floss Put in trash Disposable Cleaning Wipes Put in trash (even the "flushable" kind) Disposable Diapers, Incontinence Remove and flush fecal material, or Consider reusable diapers or a Products wrap in leak -proof container, place in diaper service trash (even the "flushable" kind) Drugs, Medications, Remove from original containers; put Check with your pharmacy to see if it Pharmaceuticals in sealable container (such as zip -style offers a drug take-back program plastic bag); add substance to make drugs unusable (small amount of liquid, Never flush, pour down the drain, used coffee grounds, kitty litter, or put in recycle cart garbage); seal container; put in trash; Remove personal info from original container and recycle Eggshells Put in trash Can be used in compost Electronic Waste (e- waste: Watch for and use free a -waste collection Some communities offer biannual computers, cell phones, TVs, etc.) events; or take to: Contra Costa Transfer >} curbside collection of e-waste; check Recovery Station, Hauling Pros, Rapid with your garbage collection service. Recycle, Recycle for Breast Cancer, or other a -waste recycling facilities Call CCC Recycling Hotline: 800-750-4096 Feminine Hygiene Products, Put in trash (tampons, menstrual pads, panty liners, sanitary napkins) Fertilizers Bring to Household Hazardous Waste Consider using slow - release Collection Facility organic fertilizers or compost Food Waste Small amounts may go down garbage Can be used in compost disposal (except for bones, fats, oils or grease); or put in trash Hair Put in trash (small, incidental amounts can be washed down drain) light Bulbs -- Fluorescent including Bring to Household Hazardous Waste They contain small amounts CFLs (Compact Fluorescent Lights) Collection Facility of mercury Light Bulbs— Incandescent Put in trash Halogen Mercury Thermometers, Bring to Household Hazardous Waste Exchange mercury fever Thermostats, Switches and other Collection Facility thermometers for digital ones at Mercury - Containing Items Facility —free Needles, Syringes, "Sharps" Put in containers designed specifically for Do not put in recycle cart sharps disposal (or a puncture - resistant unbreakable container); seal; put in trash Item Disposal od Notes Newspaper, Paper Products Put in recycle cart or take to ',recycling facility Oil, Grease, Fats (from food Put in sealable container (such as Bring large amounts (such as products) coffee can); let solidify or mix with from turkey fryer) to Household absorbent material (such as kitty Hazardous Waste Collection litter); seal container, put in trash Facility Paint, Stains (latex, oil -based Bring to Household Hazardous Use up or give away excess to enable, alkydl, epoxy), Paint Waste Collection Facility; empty, friends Thinners, Turpentine, Solvents, dried -out (hardened throughout) Varnish/Lacquer, Wood containers may be put in trash Preservatives Paper Towels, Napidns Put In trash Personal Care Products (hair color, Bring to Household Hazardous makeup, nail polish, nail polish Waste Collection Facility or put remover, etc.) in trash Pesticides, Weed Killers Bring to Household Hazardous Waste If using a reusable sprayer, pour Collection Facility rinse water on ground —not down drain; consider using safer alternatives to toxic pesticides Pet Waste Dog waste can be flushed, but Cat waste may contain parasites preferred method is to put in trash harmful to aquatic life and difficult (in biodegradable bag); put cat waste for treatment processes to remove, in trash (in biodegradable bag); pet so it should not be flushed waste may also be buried on own land (not in vegetable garden) Plastic Bags Take back to grocery store or put in Consider reusable bags. Do not put trash in recycle cart. Plastic Bottles Put in recycle cart or take to recycling facility Styrofoam Put in trash Tissue Put in trash Yard Waste Put in "green waste' trash carts; or Can be used in compost take to Acme Landfill or Contra Costa Transfer ff Recovery Station x ue "? -For solid wa al, call 925 -61&j ` " ' ! *'for household ft ou wart 0114 � e •For recydi 1= $6- 750-4* - • Fot com call 925 -906 -1 b CCCSD Salutes Businesses for Preventing Pollution entral Contra Costa Sanitary District believes local businesses that take extraordinary steps to protect the water environment deserve special recognition. That's why we created a Pollution Prevention Awards program 16 years ago. Since then, the District has recognized more than 80 local businesses for keeping pollutants out of area waterways. Here are the winners of the 16th Annual Pollution Prevention Awards The award program is held in conjunction with National Pollution Prevention Week, with the goals of raising awareness of various pollution prevention opportunities available and encouraging activities that protect the environment. )k kol ual 0009dt, Residents: Tuesday — Saturday, 9 a.m. - 4 p.m. (Reuse Room closes at 3:30 p.m.) Businesses: Tuesday — Saturday, by appointment only Holiday Schedule Closed: July 4, 2008 November 11, 27 and 28, 2008 December 22, 2008 - January 1, 2009 Household Hazardous Waste Collection Facility IS,_ °� q M�01 Every year, the District identifies and rewards businesses in our service area that do more than just comply with water quality regulations; these businesses take proactive steps to protect the environment. They promote recycling and waste minimization; use equipment, practices and procedures that prevent pollutants and hazardous wastes from entering the sewer or storm drains; and educate their employees about the importance of water quality issues. They go "above and beyond' when it comes to environmental stewardship. w tN0�51003 -v r %w Off V'. CCCSD `o Treatment Ir ;S Plant o y0 T� 4` �QQ ttP C) I Eligible Communities: I 7-P lamo, Blackhawk Clayton, G Concord, Clyde, Danville, Lafayette, ` Martinez Moraga, Orindo, Pacheco, Pleasant Hilt, San Ramon, Walnut Creek and unincorporated Central County areas. • From Hwy. 4 take the Solano Way exit • From 1 -680 take Hwy. 4 East to Solano Way exit. 10 CCC� 2007 Statistics • Discharge permit related tests performed by lab • Percentage of effluent meeting the requirements of our discharge permit Would You Wash with Pesticide? CFLs: A A s you've no do from the oven amount of advertis PG&E has done ova the past year, comb fluorescent lights (t use far less energy last much longer tt incandescent light Idea, But Handle with Care learned law in California to put them In the ming trash. This is not made clear on most CFL packaging. But did you know they contain small amounts of mercury? Mercury, even in small amounts, is toxic. Because of this, CFLs must be handled carefully and disposed of properly as household hazardous waste. It is against the Your Child's Hands Many of today's antibacterial soaps and cleaning products contain triclosan. Tdclosan is an EPA-registered pesticide. It's toxic to aquatic organisms and is found in local waters because wastewater treatment plants are designed to remove biological wastes, not toxic chemicals. We don't want triclosan in the Bay, and you don't need it in your home. According to the American Medical Association, the best protection against bacteria is to wash hands with ordinary soap. The physical act of washing removes bacteria and other microorganisms, including viruses that cause colds and the flu (which are not destroyed by antibacterial agents). So check the label before you buy, and choose products that do not contain triclosan. If you wish P to dispose of your triclosan - 1 containing soap, please bring it to the Household Hazardous Waste Collection Facility along with your batteries, paint, chemicals and other household hazardous waste items. ❖ 11 After their energy - efficient life is over, please carefully pack and bring your CFLs to the Household Hazardous Waste Collection Facility for proper disposal along batteries, paint, and other behold hazardous waste F"4 For more information about CFLs, including how to safely clean up a broken bulb, visit www. energystar.gov. + District INIns Awards Central Contra Costa Sanitary District's people and programs are among the best in the industry. This fact was acknowledged recently when the District won three California Water Environment Association (San Francisco Bay Section) awards: Collection System of the Year • Mechanical Technician of the Year: DeWayne Derrick, Maintenance Technician III, Mechanical • Engineering Achievement Award -- Plant Control System Improvements Project. Protect Your Property From a Sewage Overflow Wherever a sewer system exists. so does the potential for overflows. This inexpensive device can protect your property. Sewage overflows can occur when pipes are blocked or restricted by roots, grease buildup or other obstacles that cause wastewater to back up in the pipe and spill from the first outlet it comes to. In most cases, that outlet is a manhole; but sometimes it can be a drain inside your home. Installing an overflow prevention device can help to prevent this. The device causes wastewater backing up in the pipe to be released outside your home, rather than through drains inside (unless the blockage is between the device and your home). The device is required by CCCSD Code, and is available at plumbing supply stores. Most models cost about $55. Because position and elevation are crucial for the device to function properly, we recommend it be installed by a licensed plumbing contractor. Once installed, it should be kept clear of obstructions such as dirt or vegetation that might interfere with its operation. It's a small investment to protect your property and give you peace of mind. For more information about this important device, please visit our web site at http: / /www.centralsan.org/ sewersystem /overflow —prevent.html or call the CCCSD Permit Counter staff at (925) 229-7371. + 12 IMPORTANT NOTICE TO ALL DISTRICT CUSTOMERS The Association of Bay Area Governments (ABAG) offers free Overflow Prevention Devices (OPDs) to residents of nine Bay Area counties, including Contra Costa County. Unfortunately, these free devices do not meet Central Contra Costa Sanitary District's Code standards and may not protect your home from a sewage overflow. The District would not be liable for any overflow damage to properties inadequately protected by this free OPD. Installation of a District- approved OPD is required for all sewer con- nections in the CCCSD service area. The District's Approved Materials List allows two styles of OPDs: a 'mushroom' type device or a sewer popper device. The spring - loaded device from ABAG is not acceptable by District standards. For more information on OPDs, check our website at: www.central- san.org/sewer system /overflow- prevent.html or call our Permit Office at 925 - 229 -7371. Ongoing and Future Challenges Out Vft the Old; in With the New (Po Wants, That Is) L OCW Waters have experienced an e*tkordinary decrease in pollutants since the 1960s. This Is dueto several factors: (1) increased environmental awareness among the public; (2) more stringent federal, state and local water quality regulations; and (3) continually improving pollution prevention efforts, water treatment processes, and water quality monitoring technologies among the Bay Area clean water agencies (including Central Contra Costa Sanitary District). Various sediments, organic matter, bacteria, and toxic metals such as copper and nickel have been reduced by as much as 99% in some cases — even while area population has dramatically increased. Unfortunately, while those 'old' conventional pollutants have decreased, other contaminants still threaten the health of our local water environment. These include: Mercury: a highly toxic metal used in thermometers, thermostats, switches, fluorescent lights and many other household items. Mercury contamination of local waters is a major concern because it accumulates in high concentrations in some fish and wildlife species. • Dioxins: highly toxic organic chemicals that can be found in the wood preservative, Pentachlorophenol ('Penta'), but are primarily by- products of combustion. Burning firewood, for instance, releases dioxins into the air which eventually come back down, often into local waters. PBDEs (Polybrominated diphenyl ethers): a class of toxic, flame - retardant chemicals used in plastics and fabrics to make clothing, furniture, appliances and other items less likely to catch fire and bum. Two types of PBDEs have been banned in California, but one is still in use (primarily in electronics). PCBs (Polychlorinated biphenyls): persistent, toxic organic chemicals that were widely used by electrical utilities and industries. They were banned in 1979, but are still present in the environment. • Pesticides: toxic chemicals sprayed on lawns and gardens by residents cause more pollution than agricultural pesticides used on farms. While highly toxic organophosphate pesticides such as Diazinon and ' 4 Chlorpt disappe after being banned in 2004, their 'replacement' products made with Pyrethroids are toxic to fish and other aquatic life. These are just a few of the pollutants being detected by water agencies and regulators; there are many others. For example, new concerns are rising about pharmaceuticals and personal care products. Studies show the chemicals in some pharmaceuticals polluting local waters may be mutating some species of fish and other aquatic organisms. Keeping pollutants from entering wastewater in the first place is more effective than trying to remove them at our treatment plant (which is designed to remove biological wastes, not toxic chemicals, solvents and metals). That's why we constantly promote the use of our Household Hazardous Waste Collection Facility, provide public and student education programs about pollution prevention, and take other proactive measures to protect the environment. What can you do to help? First and foremost, be an informed consumer. Before you buy products, consider how they are manufactured, their ingredients, and their impact on the environment when used and discarded. And for the items you do purchase, remember the three Rs: ` Reduce, Reuse and Recycle. While we've come a long way in keeping pollutants out of our water environment, there are many challenges ahead. We're all in this together. We appreciate your support! .• 13 East Bay Water and Wastewater Agencies Sponsor Operator Training for a New Generation "in the next seven to ten years, dose to 50 percent of all water and wastewater treatment plant operators in the US will reach retirement age" Arecent issue of AARP Magazine noted that a 62- year -old woman was the first Baby Boomer to apply for retirement benefits from Social Security. She was just the first of an entire generation and the impact of other Baby Boomer retirements is beginning to be felt in public and private industry around the country. "In the next seven to ten years, close to 50 percent of all water and wastewater treatment plant operators in the U.S. will reach retirement age,' iutots Iyouft1* end MWONOW 01 and "ew �alobm ,,WaWawa W In*AY COW be to P# ErM,WM operators an eem nVM 0 ' $'0'0 h %WfWYM. Colege y'Iae Tere ���ry 0481weaw9t1 Weiler Dish � mote Irdotna�� er � oft (*% 0a " notes Central Contra Costa Sanitary District ( CCCSD) General Manager James Kelly. "That translates into more than 1,000 wastewater jobs in Northern California alone. For years now, water and wastewater agencies have been cannibalizing with each other to fill vacancies; vacancies often created when another agency hired away an experienced operator.' So, where will the next generation of treatment plant operators be found? One option is through college-level courses that prepare students for the State - administered operator tests. No college in Contra Costa County offers that training now, but rather than hope that such a curriculum might eventually be taught locally, a coalition of special districts, agencies, and municipalities in Contra Costa and Alameda Counties came together to address the problem head on. CCCSD joined Contra Costa Water District, Delta Diablo Sanitation District, Diablo Water District, Dublin San Ramon Services District, East Bay Municipal Utility District, City of Livermore, Mt. View Sanitary WYM '00 yYMMK op"W 14 District, Rodeo Sanitary District, and West County Wastewater District to bring college -level Water/ Wastewater Operator training classes to closer to home. Solano Community College in Fairfield was the only school in the region to offer such training. So, under the auspices of the Bay Area Clean Water Agencies (BACWA), the coalition contracted with Solano Community College to offer such classes at CCCSD's headquarters. Starting in September 2007, more than 75 adult students —from as far away as Alameda and as close as Martinez — registered for three different classes, each taught one evening per week by three experienced teachers, all staff members at one of the participating agencies. Final exams took place in December with 61 students getting passing grades in Intro to Water ff Wastewater Treatment, Mathematics of Water ff Wastewater Treatment, or Intro to Water Supply 0 Treatment. Based on the success of the first semester, four additional classes are being offered in a second semester that started in early January 2008. Three of the courses are being taught at CCCSD, the fourth at West County Wastewater District in Richmond. Fiscal commitments from three more agencies —Oro Loma Sanitary District, Union Sanitary District, and Zone 7 Water Agency— allowed for the additional course and an expansion of the student base. "A third of the students we've seen have had no affiliation with wastewater or water agencies," noted Doug Craig, Director of Plant Operations at CCCSD. 'Three students have already been hired by two of the participating agencies and more hires from the group are expected this year. The classes are paying for themselves.' Jim Kelly offered his agreement. `These students are preparing themselves for careers that involve protecting public health and the environment; careers that provide excellent pay, benefits, promotional opportunities, and are marketable anywhere in the country," he said. Given the interest we've seen to date, we hope that local colleges will see the viability of offering such courses in the near future." For more information on the Water/ Wastewater Operator Training courses, or to be placed on a mailing list for future courses, call (925) 335 -7728 or send an e-mail to class @centralsan.dst. ca.us + Mercury Removal .. The waters of the Bay Area cover mercury-laden sediment dating back to the Gold Rush of 1849, when mercury was mined throughout the Coastal Range and used to extract gold from ore. Urban runoff continues to wash mercury into area waters. schools. The Household Hazardous Waste Collection Facility will accept any mercury, mercury compounds, or mercury- containing items from any school in the service area and will waive the standard disposal fee charged to schools and small businesses. (continued from front) To raise the stakes a bit higher, the District will exchange Classroom Thermometer Kits containing 16 spirit thermometers (with a temperature range of -10 to +110 degrees Celsius) for a comparable number of mercury thermometers. There is no limit on the number of thermometers that can be exchanged. And best of all, the exchange is absolutely free. Why is the District so focused on getting rid of mercury? Because mercury is one of the most toxic substances known. The mercury in a single laboratory thermometer can contaminate 500 million gallons of water. Dangers posed by mercury to the American public for the first time. Photographer W. Eugene Smith's stark black and white photos showed birth defects, physical deformities, blindness, insanity, and death in a small fishing village in Japan. A chemical company had used nearby Minamata Bay as a dump site for mercury compounds that found their way into the bay's fish and shely1sh which was consumed every day by those villagers. Schools Interested in disposing of mercury at the facility should call 800 - 646-1431 for a small business form and a drop -off appointment. CCCSD will send instructions for packaging and transporting. Another element of the High School Program is the District's "Mercury Minimization Environmental Achievement Certificate! It's proof of the school's commitment to protecting its students and the environment by reducing or eliminating mercury throughout the school. Call 925-229 -7107 for details. For more information, look us up at www. f` centralsan.org or call 800-646 -1431. °s 15 About CCCSD 0 ur mission is to protect public health and the environment. We do this by collecting and treating wastewater, providing recycled water, and promoting pollution prevention. Our treatment plant in Martinez collects and treats an average of 48 million gallons of wastewater every day. Some highly treated wastewater is recycled for irrigation use on golf courses and parks, and the rest is safely released into Suisun Bay. We also operate a Household Hazardous Waste Collection Facility that allows our customers to safely dispose of hazardous materials. + General information (925) 228 -9500 or www.centralsan.org Sewer overflows (925) 933 -0955 or 933 -0990 (When there's an overflow in the street or a backup in your home, call this number and in most cases, a crew will be there within an hour.) Treatment Plant InfoLine (Report Odors) (925) 335-7703 Household Hazardous Waste InfoLine (800) 646-1431 Sewer connection permits (925) 229-7371 To report illegal discharges into sewer system (925) 229-7288 (during business hours) (925) 229 -7214 (after hours) Job Hotline (925) 229-7109 or www.centralsan.org Student Education Programs (925) 229 -7310 or www.centralsan.org Public InfoLine (925) 335 -7702 or www.centralsan.org CCCSD Pipeline is brought to you by: Board of Directors Gerald R. Lucey, President Barbara D. Hockett, President Pro Tern • James A. Nejedly, Board Director Michael R. McGill, Board Director • Mario M. Menesini, Board Director Board meetings are open to the public and are generally held on the 1 st and 3rd Thursday of each month at 2 p.m. in the CCCSD Board Room, 5019 Imhoff Place, Martinez. James M. Kelly, General Manager Ce .b al Contra costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553 CCCSD serves 448,737 people within Its 140 - square -mile service area. - Sewage collection and wastewater treatment (and HHW collection service) for 314,437 people _ Wastewater treatment for 134,300 residents in Concord and Clayton by contract and HHW collection service - HHW collection service only CCCSD's Headquarters, treatment plant; and HHW Collection Fadlity are located in Martinez . CCCSD's Collection System Operations Department (sewer maintenance) is based in Walnut Creek The Central Contra Costa Sanitary District PIPELINE Printed and designed by the CCCSD Communication Services Division using desktop publishing. This newsletter is published periodically to provide useful information to our customers and those in the Mt. View Sanitary District. Michael Scahill, Editor - Bonnie Lowe, Writer Son Nguyen, Graphic Designer ki 1 � s 'he Environment s PRSRTSTD U.S. Postage PAID Concord, CA Permit No. 530 Agenda Item 5. a.3) Board Meeting of February 21, 2008 Announcements: a) Advertisement of the Control Room Modifications, DP 7253 This project consists of the remodel of the main Control Room in the Plant Operations Department Building and replacement of a computer console in the Solids Condition Building Control Room. The remodel includes demolition of existing walls; installation of a fire -rated wall and ceiling; installation of an HVAC system; built -in desks and cabinets; and replacement of the fire suppression system and ceiling tile. The project will be advertised on February 22, 2008, and February 29, 2008. The bids are scheduled to open on March 18, 2008. The estimated construction cost is about $400,000. More information will be presented when the Board is asked to approve the construction contract on April 3, 2008. b) GM Annual Group Talks General Manager Jim Kelly is conducting his Annual Group Talks with staff from each Department. During the talks, he will update employees on the state of the District and answer questions that employees may have. The first talk took place on Wednesday, February 13, 2008 from 2 p.m. to 3 p.m. in the Multi- Purpose room and included staff members from Administration. Future talks are scheduled throughout February. The talks were scheduled at various times so that each staff member would have an opportunity to attend. Future group talks will take place in the Multi- Purpose Room with the exception of the CSO group talk, which will take place in the CSO Conference Room. c) Removal of District Pay Phones AT &T has notified the District that they will no longer be offering payphone service. The District has two payphones, one located in the HOB facility lobby and the other at the CSO facility. The cost to convert the payphones to the new company is $50 with a monthly charge of $75. Staff has reviewed the usage and concluded that it would be significantly cheaper for the District to remove the phones and allow the public to use a District phone if needed. Staff is informing the Board of our intent in order to address any concerns or questions the Board members might have. d) Pumping Stations West/Annex The Pumping Stations staff, with the assistance of the POD Buildings and Grounds section, began the process of moving into the Annex area during the week of February 11, 2008. The Annex was most recently occupied by Engineering staff. A rental trailer will eventually be provided with showers and lockers. A project to renovate the existing locker room areas in the Annex will get underway following this next construction season. e) Mt. View Sanitary District Public Open House Mt. View Sanitary District (MVSD) will be celebrating its 85th anniversary on Saturday, May 17, 2008. Along with its anniversary, MVSD will be marking its enhancement projects in McNabney Marsh, its new public viewing platform, and unveiling a memorial plaque in honor of the late Dr. Teng- Chung Wu. The District will have a display booth focusing on the Household Hazardous Waste Collection Facility at the event. The time of the event will be released by MVSD in mid - March. f) Update on LAFCO Municipal Service Review At the January 17, 2008 Board meeting, staff informed the Board about LAFCO's Municipal Service Review (MSR) of the District and other water and wastewater service providers in Contra Costa County. One of the draft recommendations of MSR was to revise the District Sphere of Influence (SOI) to exclude properties outside the County Urban Limit Line (ULL). The District requested that LAFCO not revise the SOI. LAFCO staff considered the District's request and recommended that only minor changes be made to the District SOI. The proposed changes are near the edges of Clyde, Danville, and Clayton. Clayton is considered in the SOI because the District treats their wastewater. At the LAFCO meeting on February 13, 2008, LAFCO deferred action on the District MSR and SOI changes. LAFCO requested additional information about the minor changes proposed for the District SOI as well as proposed changes to Contra Costa Water District's SOI in eastern Contra Costa County. The majority of the properties proposed to be excluded from the District SOI are open space or State Park lands. LAFCO Commissioners were concerned that sewer service may be needed for existing or future park visitor facilities. LAFCO will consider approval of the MSR and SOI changes on March 12, 2008. g) Notice of Violation for Low Boiler Temperature On February 7, 2008, the Bay Area Air Quality Management District ( BAAQMD) issued a Notice of Violation to the District for operating an auxiliary boiler below 770° Fahrenheit while firing on landfill gas. The low temperature (755° Fahrenheit) occurred during a wet - weather event on January 26, 2008. The District's BAAQMD permit requires operating the boiler at or above the 770° Fahrenheit limit to ensure 98 percent destruction of total hydrocarbon in the landfill gas. The Control Room received a low temperature alarm, along with several other alarms associated with the wet - weather event. The low temperature alarm was discovered while the operator was reviewing the alarm log, and the low temperature was immediately corrected. Staff has set the low temperature stops on both auxiliary boilers to prevent them from operating below 770° Fahrenheit. BAAQMD could impose a fine after further evaluation of the data. h) Feral Cat Update Julie Linford of Outcast Cat Help, who spoke at the January 17, 2008 Board Meeting on the feral cat item, phoned the Secretary of the District on Thursday, February 14, 2008. She requested to place an item on the February 21, 2008 Board agenda in regards to a service contract for assisting with the cats. She was informed that she should put her request in writing to the General Manager or speak at the Public Comment period. She said she would like the Board to consider approving a service contract with her organization to trap, neuter and adopt out the adoptable feral cats. She was informed that the cats have already been neutered /spayed, but she said she believes that more are arriving. This announcement serves to notify the Board in the event that she makes an appearance at the February 21, 2008 or March 6, 2008 Board Meeting to speak during the Public Comment period. She also may ask the Board to agendize this item at a future date. Staff will be requesting more information from her in order to address her request. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 6.a. Engineering Type of Action: PROVIDE DIRECTION subject: PROVIDE DIRECTION TO STAFF REGARDING THE ANNEXATION OF CERTAIN PROPERTIES IN THE ALHAMBRA VALLEY THAT ARE OUTSIDE THE URBAN LIMIT LINE Submitted By: Initiating Dept /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services REVIEWED ND RECOMMENDED FOR BOARD ACTION: Wk / & Swanson A. Farrell m *ill-- James M. killy General Manager ISSUE: Direction from the Board of Directors is desired related to the issue of annexation of certain properties in the Alhambra Valley that are located outside of the County Urban Limit Line. RECOMMENDATION: Provide direction to staff. FINANCIAL IMPACTS: The cost of preparation of environmental documents and applying for annexation could range from $10,000 to $30,000 or more. Typically, CCCSD would recover costs incurred with the annexation application as properties connect to the public sewer system. ALTERNATIVES /CONSIDERATIONS: The key issue for Board consideration is whether CCCSD should initiate an annexation request now, which would require that the environmental and political impacts of providing urban services outside the County Urban Limit Line (ULL) be addressed. A possible range of alternatives for the Board to consider is: 1. CCCSD could apply for Out of Area Service Agreements for already developed properties that need /want to connect and are outside the ULL, and defer annexation to a future time. 2. CCCSD could pursue annexation of properties outside the ULL that are interested in receiving public sewer service. 3. CCCSD could defer consideration of annexation and providing sewer service to properties outside the ULL until after the County reviews the current ULL in late 2011. 4. The individual property owners could pursue annexation instead of CCCSD and /or the individual property owners could pursue a change in the current ULL. BACKGROUND: In late 2005, the District began annexation of approximately 252 properties in the Alhambra Valley. Staff discovered that 9 of these properties were located outside the County Urban Limit Line (ULL) that was approved by voters in N: \ENVRSEC \Position Papers \Swanson\2008 \PP Guidance Re Annex Prop Outside Urban Limit Line Alhambra Valley 2- 21- 08.DOC POSITION PAPER Board Meeting Date: February 21, 2008 subject: PROVIDE DIRECTION TO STAFF REGARDING THE ANNEXATION OF CERTAIN PROPERTIES IN THE ALHAMBRA VALLEY THAT ARE OUTSIDE THE URBAN LIMIT LINE November 2006. There are complications associated with annexing and extending utility services beyond the ULL. The District decided to annex the majority of the properties in the Valley that were inside the ULL first and deal with properties outside the ULL separately. The attached memo details the issues the Board must consider related to annexing properties outside the ULL. Staff suggests that the Board consider the following approach for properties in the Alhambra Valley that are outside the ULL: 1. Apply for Out of Area Service Agreements for already developed properties that are interested in receiving sewer service in the near term (3 to 4 properties). 2. Prepare an Environmental Impact Report for annexation of all 19 properties outside the ULL. 3. After the environmental review documents are completed, apply for annexation of the properties in the following order: a. Already developed properties receiving sewer service under an Out of Area Service Agreement. b. Other interested developed and undeveloped properties through a single or multiple annexations. RECOMMENDED BOARD ACTION: Provide direction to staff. N: \ENVRSEC \Position Papers \Swanson\2008 \PP Guidance Re Annex Prop Outside Urban Limit Line Alhambra Valley 2- 21- 08.DOC Central Contra Costa Sanitary District February 21, 2008 TO: HONORABLE BOARD OF DIRECTORS VIA: JAMES M. KELLY GENERAL MANAGEROP ANN E. FARRELL, DIRECTOR OF ENGINEERING FROM: CURTIS W. SWANSON, DIVISION MANAGER I pM SUBJECT: ANNEXATION OF PROPERTIES OUTSIDE THE URBAN LIMIT LINE IN THE ALHAMBRA VALLEY In late 2005, the District began annexation of approximately 252 properties in the Alhambra Valley. Staff discovered that 9 of these properties were outside the County Urban Limit Line (ULL) that was approved by voters in November 2006. There are complications associated with annexing and extending utility services beyond the ULL. The District decided to annex properties inside the ULL first, and address properties outside the ULL separately. The District has completed the first and second annexations consisting of 243 properties. It is now appropriate to consider whether to initiate annexation of properties outside the ULL. Staff intends to request direction from the Board of Directors on how to proceed with this issue at the Board meeting on February 21, 2008. The number of properties outside the ULL that could potentially annex to the District has increased from the 9 to 19. The 10 additional properties have not expressed any interest in connecting to the public sewer system to -date. The 10 additional properties are not as close to the planned District facilities but would have similar environmental considerations as the first 9, and would give the District and those property owners the option of annexation as well. This memorandum will provide background information and policy alternatives for the Board to consider. Background In March 2006, the District submitted a formal annexation application to LAFCO to annex 252 properties in the Alhambra Valley. One of the environmental issues identified during the LAFCO review of the District annexation application was that 9 properties proposed for annexation are outside of the County ULL. The County has a policy of discouraging the extension of urban services such as sanitary sewers to properties outside the urban limit. These 9 properties, however, are currently all within the CCCSD Sphere of Influence. The majority of the properties (7 properties near Gordon Way) are part of an "island" that is completely surrounded by land that is within the ULL. The island was created when County voters approved a revised ULL in N: \ENVRSEC \Position Papers\Swa nson\2008\An n Memo Annex Alhambra Valley Properties Outside ULL 2- 21- 08.doc CCCSD Board of Directors February 21, 2008 Page 2 of 5 November 2006. The remaining 2 properties are at the edge of the ULL near Briones Road. Some of the 9 properties are already developed and some are undeveloped. As part of the additional environmental review requested by LAFCO, CCCSD will evaluate the impacts of annexing and serving these 9 properties. Based on the environmental review and other considerations, CCCSD would need to decide whether to pursue annexation of the 9 properties outside the Urban Limit Line. Another 10 properties are outside the ULL and could be potentially annexed to the District. These additional 10 properties are part of the previously- mentioned ULL island. All of these additional 10 properties are currently within the CCCSD Sphere of Influence. While owners of these additional 10 properties have expressed some interest, they are not actively seeking annexation. Nevertheless, the effort to prepare an environmental review document would be the same whether it is for 9 or the full 19 properties. A list of the 19 properties outside the ULL along with a map showing their location is attached. Of the 19 properties, 11 are already developed and 8 are vacant. Some of the properties could be further subdivided and developed even if they stay outside the ULL. Policy Issues In providing direction to staff on how to proceed with the issue of annexing properties outside the ULL, there are a series of policy decisions for the Board to consider. These are: 1. Should CCCSD pursue annexation of properties outside the ULL? If the Board decides to pursue annexation, there are several other issues to consider: 2. An EIR, rather than a Negative Declaration, is likely to be needed to comply with CEQA. 3. Should the CEQA document evaluate the potential annexation of 9, 19 or some other number of properties? 4. Who should pay for CEQA compliance and annexation? Should CCCSD front the money or require advance payment from property owners? 5. Should the annexation application be for 9, 19 or some other number of properties? These policy issues will be discussed individually. Should CCCSD pursue annexation of properties outside the ULL? The key issue for the Board to decide is whether the District should pursue annexation of any or all properties outside the ULL. A possible range of alternatives for the Board to consider is: 1. CCCSD could pursue annexation of properties outside the ULL that are interested in receiving public sewer service. N: \ENVRSEC \Position Papers \Swanson \2008\AnnMemo Annex Alhambra Valley Properties Outside ULL 2- 21- 08.doc CCCSD Board of Directors February 21, 2008 Page 3 of 5 2. CCCSD could apply only for Out of Area Service Agreements for already developed properties outside the ULL and defer annexation of these properties until a future time. 3. CCCSD could defer annexation of properties outside the ULL until after the County ULL Review Process which is scheduled to occur in 2011. Property owners could apply to the County to revise the ULL. 4. Instead of CCCSD, the individual property owners could pursue annexation through LAFCO. CCCSD pursued annexation of 243 properties to encourage connection of the vast majority of the properties in the Alhambra Valley to the public sewer system and to speed in recovery of the upfront costs that were paid by CCCSD to extend the public sewer system to the area. The annexation was straight forward because the proposed sewer extension accommodated the growth and development allowed by the Alhambra Valley Specific Plan and the County General Plan. All of the 243 properties are located inside the County ULL and within the CCCSD Sphere of Influence. LAFCO and the County anticipated that these properties would eventually be annexed to CCCSD. Attempting to annex properties outside the ULL may be controversial. Since the County has a policy of discouraging the extension of urban services such as sanitary sewers to properties outside the urban limit, County staff has indicated to CCCSD staff that they are opposed to annexation of, and providing urban services to, properties outside the ULL. If the District pursues annexation of properties outside the ULL, it is likely that there will be opposition from the County and possibly from some Alhambra Valley residents or special interest groups concerned about the Alhambra Valley. Opposition could also come from other groups or individuals that are concerned in general about protection of the ULL. This opposition could lead to lawsuits. The County has a process to review and consider changes to the ULL. The ULL will be reviewed in 2011 and minor changes to the line will be considered. A comprehensive review will be conducted in 2016. In addition, property owners can request changes to the ULL. Through 2026, the County Board of Supervisors can move up to a total of 30 acres to inside the ULL by a 4/5 vote. To exceed 30 acres, the proposed change to the ULL must be approved by a 4/5 vote of the Board of Supervisors and a majority of the County voters. Another alternative would be to apply for LAFCO approval of Out of Area Service Agreements to serve properties outside the ULL that are already developed. Under the California Government Code, Contra Costa County LAFCO may authorize CCCSD to provide sewer service to properties outside the District boundary, but within its sphere of influence in anticipation of a future annexation. For this situation, there does not have to be a threat to public health and safety for LAFCO to act on an Out of Area Service Agreement. This alternative would initially involve 3 interested properties and possibly 8 more. CCCSD annexation of properties served by Out of Agency Service Agreements N: \ENVRSEC \Position Papers\Swa nson\2008\An n Memo Annex Alhambra Valley Properties Outside ULL 2- 21- 08.doc CCCSD Board of Directors February 21, 2008 Page 4 of 5 would be deferred until a future time, such as after the 2011 ULL Review Process by the County. This alternative would not provide sewer service to any vacant properties. An EIR is likely to be needed. If the District decides to pursue annexation of properties outside the ULL, an environmental review will have to be conducted to comply with CEQA. There are two document options for environmental review: an EIR or a negative declaration (ND). To annex the Alhambra Oaks subdivision property (District Annexation No. 168A), the District used the EIR prepared by the County for its approval of the subdivision. The District prepared a ND for the annexation of 243 properties under District Annexation No. 168B. Because there are potential significant impacts from the annexation and there is likely to be opposition, staff recommends that an EIR be prepared. Should the CEQA document evaluate the potential annexation of 9 or 19 properties? The District will have to decide whether the environmental review would cover the 9 properties outside the ULL initially proposed for annexation or all 19 properties outside the ULL in the island. Because the effort and cost to conduct the environmental review would be the same for either option, staff recommends that an EIR be prepared to address potential annexation of all 19 properties within the ULL island. This decision is separate from whether the annexation application is for 9 or 19 properties (addressed below). Who pays and when? The Board must decide whether the District will advance the funds necessary to conduct the environmental review and annexation process or require the property owners to pay some or all of the costs in advance. The costs of environmental review and annexation of the 243 properties under District Annexation No. 168B were paid for by District funds. The District will be reimbursed for these costs through annexation fees as the 243 property owners connect to the public sewer system. Similarly, the costs associated with environmental review and annexation of the properties outside the ULL could be recovered through annexation fees paid by property owners when they connect to the CCCSD sewer system. Or because of the uncertainty of annexation approval, the Board could require either upfront payment or a deposit by the affected property owners for the estimated costs. For other large annexations, such as Alhambra Oaks, the developer has separately paid for the CEQA document's preparation as part of the development approval process through a land use planning agency before it gets to the District. N: \ENVRSEC \Position Papers \Swanson \2008\AnnMemo Annex Alhambra Valley Properties Outside ULL 2- 21- 08.doc CCCSD Board of Directors February 21, 2008 Page 5 of 5 The estimated cost range to conduct the environmental review is $10,000 to $30,000. The cost would be toward the higher end of the range if there are significant comments or protests to be addressed. The costs could be significantly higher than $30,000 if there are extensive revisions or if any appeals or lawsuits result from the environmental review or the annexations. LAFCO will required CCCSD to sign an indemnity agreement for legal actions that may arise from annexation decisions. Annex 9 or 19 properties? Once the CEQA document was completed, the District could pursue either annexation of some or all of the 19 properties. While it would be more efficient to annex all the properties at one time, it may be less controversial to annex just the interested 9 properties first and the other 10 at a future date(s). Suggested Approach Staff suggests that the Board consider the following approach for properties in the Alhambra Valley that are outside the ULL: 1. Apply for Out of Area Service Agreements for already developed properties that are interested in receiving sewer service (3 to 4 properties). 2. Prepare an Environmental Impact Report for annexation of all properties outside the ULL. 3. After the EIR is completed, apply for annexation of the properties in the following order: a. Already developed properties receiving sewer service under an Out of Area Service Agreement. b. Other interested developed or undeveloped properties through a single or multiple annexations. Schedule for Out of Area Service Agreements, Environmental Review, and Annexation Staff estimates that the schedule for the application and approval of an Out of Area Service Agreement by LAFCO would be 4 to 6 months. A schedule for preparation of Out of Area Service Agreements is attached. The estimated time to complete the environmental review and annexation application is 11 to 13 months. A schedule listing the steps involved with the environmental review is attached. CWS /mvp Attachments N: \ENVRSEC \Position Papers \Swanson\2008\AnnMemo Annex Alhambra Valley Properties Outside ULL 2- 21- 08.doc �N6P'S1��3- 111 —woyp\ U Ow \S DW�9 S \;N u6P'i9ly o \u \jaMaS \S oW 30W \any3Jo \:Nczl u 99£Q o \u P \jaraS \S oW 39W \auyao \,Ncs :awoN aij u6P'9SlQ o \u \jaMaS \S oW 3JW \9nyaJo \;N cu u d949£Q o \u D \iaMaS \S oW 39W \ani43jo \:N cs ¢ yDMw 'A8 9Z.01 90OZ-g3£1 `alo0 iold u P'Liljo \lay \PjS \:N(01 0iL9£Q o \u PVaeaS \S oW 39W \aniyajo \oNcv a [£9-Ol;"0 Sanal 0 UJ V� OW �- z Z 'J O! 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E a U a E L) -7, c T- � CU N M li L.L ui N CO I� 06 C3A U �O U U CU U O .b N .b a� U Item 6.a Alhambra Valley Sewer Service to Properties Outside the County Urban Limit Line Curtis Swanson February 21, 2008 Alhambra Valley Properties Outside Urban Limit Line * 19 properties totaling 121 acres. * 17 properties in an "island "; surrounded by lands within ULL. 2 properties at edge, between ULL and Briones Regional Park. ;• 11 properties are developed and 8 are undeveloped (vacant). 1 Breakdown of Properties Outside Urban Limit Line Category Number of Properties Acreage Developed & Annexation Petition 3 13 Undeveloped & Annexation Petition 4 71 Developed 8 25 Undeveloped 4 12 Total 19 121 Map u6P'4914 o\ P \jomoS \S W 39Y1 \anyojo \:H(Zt o f99£Q o \o P \—*S \s W 3911 \anl43-\:Hc9 k$ aoP' Sai^ 9- llfl- uio4N \owaoow \soow�aus \ :r•- u6P'951Q o \u \jaMaS \s oW " \anyaJo \ -.XW O %9£ \ \JQm9S \s 39Y1 \anigajo \cNcs cZ d = gDMw :�e 61 60 900Z- 93d -IZ :8100 101d u P'LIJIo \Jai \P)rVA(01 DiL9£Q o\ P \iaMaS \s 39Y1 \anl43i0\;N <b 0 2 [£9-Ol`O0 Sa—I Conflicting Land Use Issues .•r Properties are allowed to develop according to Specific Plan. C Properties are within CCCSD Sphere of Influence. *County policy is to discourage extension of urban services beyond ULL. Property owners could use on -site wastewater systems instead of extending sewer. Urban Limit Line Review Process Current ULL approved by voters in November 2006. C Review for minor changes in 2011. *Comprehensive review in 2016. 4, Owners can petition County to change the ULL. *Changes more than 30 acres require voter approval. 3 Environmental Documentation +aLAFCO requires environmental review to consider annexation. *Options are Negative Declaration or EIR. *Staff believes that EIR will be needed to comply with CEQA for annexation. *Cost for EIR and annexation application will be $10,000 to $30,000 or more. Who Pays & When? +Out of Area Service Agreements - $3400 per property. *EIR & Annexation - $10,000 to $30,000 or more. +CCCSD could recover costs upon connection. +#CCCSD could require advance payment of some or all costs from owners. <#No guarantee of LAFCO approval. 10 Seeking Policy Direction +Staff seeking direction from Board on how to proceed with annexation requests. +aPolitical, land use, financial, and other considerations. *Wide range of alternatives that CCCSD could select. Policy Alternatives 1. Do not take any action now: a. Wait until County changes ULL. b. Let owners pursue annexation. 2. Pursue annexation of all 19 properties outside the ULL. 3. Pursue incremental approach for providing service & annexation. 5 Schedule Out of Area Service Agreements + 4 to 6 months EIR Preparation and Certification * 9 to 10 months Annexation Process + 3 months Suggested Approach 1. Seek Out of Area Service Agreements for interested developed properties. 2. Prepare an EIR for annexation of all 19 properties outside ULL. 3. Complete EIR and seek annexation of: a. Properties with Out of Area Service Agreements. b. Other interested undeveloped & developed properties M Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 7.a. Collection System Type of Action: ACCEPTANCE OF REPORT Subject: ACCEPTANCE OF 2007 COLLECTION SYSTEM SANITARY SEWER OVERFLOW ANNUAL REPORT Submitted By: Initiating DeptdDiv.: Bill Echols, Collection System Collection System Operations Department/ Operations Superintendent Field Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION. affl� (�4-k B. Echols W. Brennan James M elly, General M nager ISSUE: The Central Contra Costa Sanitary District's (District) Sanitary Sewer Overflow (SSO) Annual Report has been prepared for submission to the California Regional Water Quality Control Board (RWQCB), San Francisco Bay Section. This annual report is required by RWQCB order and is presented for the District Board of Directors' information and acceptance. RECOMMENDATION: Accept the 2007 Collection System SSO Annual Report. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: The 2007 Collection System SSO Annual Report summarizes the overflows that occurred in the District's sanitary sewer system during the period January 1, 2007, through December 31, 2007. This is the third SSO Annual Report to be submitted pursuant to the RWQCB's recently revised requirements for reporting SSOs. The report summarizes the number and size of SSOs, the causes of SSOs, locations of the SSOs, SSO trends, and the status of the preparation of our sewer system management plan (SSMP). The collection system experienced 81 overflows last year, none from pumping stations or force mains. Upon acceptance of this annual report by the District Board of Directors, it will be submitted to the RWQCB. The RWQCB requires the 2007 SSO Annual Report to be submitted by March 15, 2008. RECOMMENDED BOARD ACTION: Accept the 2007 Sewer System Overflow Annual Report. CSO /N:WDMINSUPWDMIN \DIST- SEC \Position Papers \PP -SSO Annual Rpt- 2007.doc &DRAFT February 22, 2008 Bruce H. Wolfe, Executive Officer California Regional Water Quality Control Board San Francisco Bay Region 1515 Clay Street, Ste. 1400 Oakland, CA 94612 Attn.: Michael Chee Dear Mr. Wolfe: ANNUAL REPORT OF SANITARY SEWER SYSTEM OVERFLOWS FOR CALENDAR YEAR 2007 The purpose of this letter is to report the Sanitary Sewer System Overflows (SSOs) that occurred in the Central Contra Costa Sanitary District sanitary sewer system during the period January 1, 2007, through December 31, 2007. This report is submitted pursuant to the requirements included in the San Francisco Bay Regional Water Quality Control Board Letter, New Requirements for Reporting Sanitary Sewer System Overflows, dated November 15, 2004. Number and Size of SSOs The total number of SSOs for the reporting period was 81. All of the SSOs were associated with gravity sewers. We experienced no overflows as a result of surcharging in wet weather conditions. The sizes of SSOs are summarized as shown on Table 1. Table 1. Number of SSOs Size of SSO (gallons) Number Percent of Total by Number Greater than or equal to 1,000 4 5% Between 100 and 999 11 13% Between 10 and 99 46 57% Less than 10 20 25% Public portion of lateral N/A — Total 81 100% The volume of spills contained and returned to the sewer system, as well as the volume reaching the waters of the State, is shown in Table 2. Page 1 of 4 Table 2. Volume of SSOs None of the SSOs exceeded 25,000 gallons in volume. This report does not include SSOs that occurred from private sewer service laterals within the Central Contra Costa Sanitary District jurisdiction that were caused by conditions in privately owned laterals or on private property. The property owners are responsible for the condition and operation of those sewer service laterals. Cause of SSOs The predominant causes of SSOs during the period of this report were roots and grease. The distribution of SSOs by cause is shown on Table 3. Table 3. Causes of SSOs Cause of SSO Volume (gallons) Percent of Total by Volume Total volume contained and returned to sewer system for 39,832 81% treatment 8 10% Total volume reaching waters 3,800 8% of the State 1 1 % Total volume not contained but — — not reaching waters of the 5,708 11% State — — Total 49,340 100% None of the SSOs exceeded 25,000 gallons in volume. This report does not include SSOs that occurred from private sewer service laterals within the Central Contra Costa Sanitary District jurisdiction that were caused by conditions in privately owned laterals or on private property. The property owners are responsible for the condition and operation of those sewer service laterals. Cause of SSOs The predominant causes of SSOs during the period of this report were roots and grease. The distribution of SSOs by cause is shown on Table 3. Table 3. Causes of SSOs Cause of SSO Number Percent of Total Blockage: Roots 57 70% Grease 8 10% Debris (rags, rock, paper) 12 15% Debris from laterals 1 1 % Vandalism — — Construction debris — — Multiple causes — — Subtotal for blockages 78 96% Infrastructure failure 3 4% Inflow and infiltration — — Flow capacity deficiency — — Cause unknown 0 — Total 81 100% Location of SSOs Sixty -six of the 81 overflows that occurred during the 12 -month reporting period took place in four of the cities in our service area: Orinda, Walnut Creek, Martinez and Lafayette. Our Engineering department is currently working on multi - phased rehabilitation projects in these four cities, as well as other areas in our service district. Page 2 of 4 The Collection System Operations department is expanding its quality cleaning and chemical root - control programs in these areas as well. There were two repeat overflows in 2007. The first instance, in February, was in Orinda. The manhole was found to be plugged with heavy roots. The blockage was cleared on February 2 and the line segment was inspected with closed - circuit TV on February 5 and found to be clear and no follow -up activity was requested. On March 5, the line overflowed again from a root blockage in the downstream manhole. TV inspection was performed on the line segment on March 7, again showing the line to be clear. It is our contention that the roots were introduced into our system from a private lateral that was cleaned upstream from the stoppage and caused the plug in our manhole. The second was in the Rossmoor section of Walnut Creek. The first occurrence there was caused by grease in a line that was on a 60 -month schedule; at that time, the schedule was adjusted to a 12 -month frequency. The second occurrence was a plug caused by rags, which resulted in a move to a three -month alternating (rodding and hydroflushing) schedule. SSO Trends The following graph shows a comparison of data for the current reporting period with previous reporting periods. Figure 1. Total SSOs 2004 — 2007 Updated through December 2007 Year: 2004 2005 2006 2007 Total O /Fs by year: 1 YTD comparison: 1231 123 1071 107 731 73 81 81 Comparison of Cumulative Overflow JAN 11 19 8 8 - - 160 100 FEB 18 11 9 7 MAR 15 12 5 10 60 40 20 0 i APR MAY 9 9 9 6 5 6 8 10 140 - - JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC (2004 --*-2005 12006 x-2007 JUN 4 9 5 4 JUL 6 5 7 6 AUG 8 3 6 5 SEP OCT 7 10 12 8 3 3 5 4 NOV 15 5 8 10 DEC 11 8 8 4 P41— T 1/0 WS 180 I - I 120 - - - 100 80 60 40 20 0 i — - - JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC (2004 --*-2005 12006 x-2007 Status of Development of Sewer System Management Plan (SSMP) CCCSD is on track to comply with the requirements detailed in the 13267 Letters sent out to Sewer System Authorities dated July 7, 2005. Page 3 of 4 Certification certify under penalty of law that this document and all attachments are prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who managed the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Sincerely, William E. Brennan Director of Collection System Operations WEB/WLE /rab bcc: E. Boehme (for CCCSD records) J. Kelly Page 4 of 4 7. �.. • 4( Size of SSO (gallons) Number in 2006 Number in 2007 Greater than or equal tD 1,000 3 q Between 100 and 999 10 11 BeN een 10 and 99 38 qg Less than 10 22 20 Wastewater Treated and Discharged 15,000,000,000 gallons Untreated Wastewater Not H, Contained 9,508 gallons Percentage Untreated 0.000001% Percentage Treated 99.999999% FA Cause of SSO Number in 2006 Number in 2007 Roots 52 57 Grease 7 8 Debris (rags, rock, paper) 8 12 All other 6 4 F 3 F 2007 Overflows by Cause and Location W.InUf CMk !.n Rtl1wn — - - -- PI..aM MMI -- orina - i°4 M.Rlna La.y.R. Dl.kb D.nWIN I i I o . t0 v za �e ■Root. IN Orn.. Oth.r 3 s a�x , 180 160 140 120 100 80 60 40 20 0 JAN P9 MAR APR MAY JUN JUL AUO SEP OCT NOV DEC 12004 --4 --2005 —4 2006 —W 2007 r1 '2o06's all -time record o apparent trend seen for increase •�`No'capacty overflows in wet weather •' No pumping station overflows 4 At in ement 5 report, . ■ T „�< � e.wn axre.e.rmu+..oxnrorw+Yra.xw . m ,. Pm.n9mV.rn. n Mr r.r r... TMr ww. rp r.rrpwrlbwn NDl TMYd.Ylxw.n F.buxp w.n Onr. TM mxM..rbpbb YOlYY.a.N M.vT bd. TM dxMP w. Fxbuxp! xb� w TbM tl.r W M bean o.cW nm aoraauv N m 11 lP wMbwU.Y•n Yan. roq .n..Y U.. r.pun.rp On Yrp. 1. ..Pam w..PnpmNPM Mlbair.nMGdndn.m mYnbb. N CIMr !� mnl.n.aiMYMbpb.x. PmaoO Tine wWl�Imn.Wb bxu0 W.n•m 1pm M r.ppr..Mabrn M pup n our mYNa.. �M rmbwnMNrmparrdir dNY.xY GNY. iM r.x.a..nrk. mx. •aWY•u'..•Wbn b.tlm.rYpl P.OmPp Yn..r.xMlixM.M uYrq W rP. ubai �rinlr n. m .b TMwnwil! YmdnY IranEnp W M.'dlydbbl rM.uY 8907Op01 TAM irP.v prw..ro,.. ompx.x�a ad. brMaMd rcpxb pxm wn •..xYb.xm FIpv.1. rad slo.ppp. -pm> coceo Yon prNbwmFry.P! M Y.srm«nn.Y.r n M iveT l.rn..d A Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 21, 2008 No.: 8.a. Budget and Finance Type of Action: RECEIVE BUDGET REVIEW subject: RECEIVE THE 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2007 Submitted By: Debbie Ratcliff, Controller Initiating Dept. /Div.: Administrative Department REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Ratc IrMA raves ames M. l4elly, eneral Manager ISSUE: A report of the results of a comparative review of actual and budgeted Operations and Maintenance (O &M) revenues and expenses for the first six months of the 2007 -2008 fiscal year as well as full year projections are provided in this Position Paper. In addition, any significant variances from budget for the first six months and any significant full year projected variances are discussed. RECOMMENDATION: Receive the 2007 -2008 Operations and Maintenance Budget review for the six months ended December 31, 2007 and full fiscal year projections. FINANCIAL IMPACTS: Six -Month Review: For the first six months ended December 31, 2007, total O &M revenues are $21,809,241 compared to a budget of $21,620,588 for a positive variance of $188,653 or 0.9 %. Total O &M expenses for the first six months are $24,608,274 compared to a budget of $25,831,757 for a positive variance of $1,223,483 or 4.7 %. The six -month status reflects the financial results at a certain point in time, as of December 31, 2007, and looks favorable. Annualized Projections: The projected O &M revenues for the full year are $53,336,602 compared to a budget of $52,997,900 for a positive variance of $338,702 or 0.64 %. Total projected O &M expenses for the full year are $55,825,126 compared to a budget of $55,227,035 for an unfavorable variance of $598,091 or 1.08°/x. This unfavorable variance is due to an increase in Self- Insurance expense of $800,000, employee benefits of $217,243 and chemicals of $72,000, which is partially offset by a favorable variance of $66,708 for labor, $140,521 for repairs & maintenance, $117,660 for hauling & disposal, $107,350 for outside services and $65,673 for other expenses. ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: NAADMIN \FINANCE \6mopp.D0C Page 1 of 3 POSITION PAPER Board Meeting Date: February 21, 2008 subject: RECEIVE THE 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2007 Six -Month Review: The table on Attachment A compares actual O &M revenue and expense for the first six months of the fiscal year to the six -month budget. Significant variance explanations are included on the table. Annualized Projections: Attachment B compares full year O &M projections to budget. Anticipated significant projected variances from the annual 2007 -2008 O &M Revenue and Expense budget are listed below: Revenue: Total O &M Revenue is projected to be $338,702 higher than budgeted mainly due to revenue reimbursement from City of Concord is expected to be higher than anticipated in the budget. Expense: Salaries: Salaries and Wages expense is projected to be $66,708 or 0.37% lower than budgeted due to some budgeted positions not being filled until the second half of the fiscal year. Benefits: Benefit costs are projected to be $217,243 over budget mainly due to a potential increase in accrued compensated absence expense based on last year's trend. Chemicals: Chemicals expense is projected to be $72,000 over budget primarily due to increased costs for the existing corrosion control program at the pump stations. Utilities: Utilities expense is expected to be close to budget. The actual expense is projected to be $18,900 higher than budget due to a slight increase in natural gas usage offset by a slight decrease in landfill gas usage. Repairs & Maintenance: Repairs & Maintenance expense is projected to be $140,521 under budget primarily due to savings from an expanded chemical root control program in the budget, but not implemented this fiscal year due to information received after the budget was prepared. Hauling & Disposal: Hauling & Disposal expense is projected to be $117,660 lower than budgeted due to more frequent use of one of the less expensive disposal sites for ash removal, lower grit removal expense due to less grit quantity, and savings from janitorial and refuse removal as a result of a new contract with the janitorial service. N:WDMIN \FINANCE \6mopp.DOC page 2 of 3 POSITION PAPER Board Meeting Date: February 21, 2008 subject: RECEIVE THE 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2007 Outside Services: Outside Services expense is projected to be $107,350 lower than budgeted as a result of less temporary employees than had been anticipated for the CSO and Administrative departments, as well as less consulting services needed for CSO than anticipated during the budgeting process. Self- Insurance Expense: Self- Insurance expense is projected to be $800,000 over budget due to an unanticipated, substantial claim. Other Expenses: Other Expenses are projected to be $65,673 lower than budgeted due to anticipated savings from Public Information and Technical Training accounts. The Revenue over Expense results for the 2007 -2008 O &M budget anticipated a decrease to the O &M Fund balance of $2,229,135. Based on slightly favorable revenue results and an anticipated increase in O &M expenses, the full year projections indicate that the O &M Fund balance will decrease by $2,488,524. RECOMMENDED BOARD ACTION: Receive the 2007 -2008 Operations and Maintenance Budget Review for the six months ended December 31, 2007 and projections for the full fiscal year. NAADMIN \FINANCE \6mopp.DOC page 3 of 3 d N C d E d y O CL N Z N E d V U) > 2 N a°i O Oi — z 7 n.O « �. d C « N d ° d 3 io C 7 yd O 00� '> 7 L R U V cc C N « L O y 'O y d � N dd N d� 0 j.O..0 IC-- O V .. C d d O d w N d dN . O C E C m C d E N N L V E C to •y L U 4, '.2 0 d O C d` n y x O ° C ° c` C a 3 y° « N % y N V w C 0. - y C ° T W aO, ° N« O j v O i. dd .O 0n ) C d c 0 . 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U C N t0 N act 0) N N to M N Of t0 00 < C 0 n1 O Lr) M a00 a00 ' N coO t+f N r r r V r N N M E �a V O O 00 00 00 t0 O N O O P OD N V 00 N 00 W to A w M A to Lq O to r O CO O N t0 A 40 N t0 A O 00 A N V O N O N Ci M O) N 0) t') A to N W M M O 0) O M Ci N t0 a t0 A to N V N O n aD m N N N O W O O V V 00 N M O A V A O O O A N V 00 T A t0 N V V A 00 th N V 00 CO A A N N A t0 t% N A O M A' A 0) O V to N to CO v LO w .= 00 w m h 0o O U N Cl aD a0 t0 A M M N O) A N 10 Q O N N 00 A N r r V N d u Q H N A U N d A y C ad. N p O1 J U) O. W C U) ad US N Z O C Z m d C d 2 > m to O > a d to 06 aD O in a a x CL Q 4: w Q: W J p U m C N A W lU r ad d O O E L « d N 7 d Q O m G O ~ O w U w x a O i ATTACHMENT B Central Contra Costa Sanitary District Operations and Maintenance Revenue & Expense Account Summary Projected for the Year Ending June 30, 2008 Variance Variance Projected Budget Amount % O &M REVENUES: Sewer Service Charge 40,113,850 39,980,000 133,850 0.33% City of Concord 9,384,000 9,050,000 334,000 3.69% Other 3,838,752 3,967,900 129,148 -3.25% Total Revenues 53,336,602 52,997,900 338,702 0.64% O &M EXPENSES: Total Labor Charges 17,835,019 17,901,727 66,708 0.37% Employee Benefits 18,767,954 18,550,711 (217,243) -1.17% Directors Fees & Expenses 77,000 76,790 (210) -0.27% Chemicals 1,462,000 1,390,000 (72,000) -5.18% Utilities 5,970,760 5,951,860 (18,900) -0.32% Repairs & Maintenance 3,224,850 3,365,371 140,521 4.18% Hauling & Disposal 904,650 1,022,310 117,660 11.51% Professional & Legal 516,000 516,420 420 0.08% Outside Services 2,183,200 2,290,550 107,350 4.69% Self- Insurance 1,600,000 800,000 (800,000) - 100.00% Materials & Supplies 1,784,600 1,796,530 11,930 0.66% Other Expenses 1,499,093 1,564,766 65,673 4.20% Total Expenses 55,825,126 55,227,035 598,091) -1.08% To /(From) Reserves 1 (2,488,524) (2,229,135) (259,389) �, 6L , 2007 -2008 OPERATIONS &MAINTENANCE SIX MONTH BUDGET REVIEW NAADMINSURBUDGET12007 -2008 O &M 6 mo Budget Review.doc m g d' LL ^ W O >� 10 Z if M M CO 1-- Q v coo„ co Clf) V O Co N C2 N y N >- to M w oc m co o� W F- Lf) ti coo Q Q w Q N M r' � co) r- c V- Co CO L6 N Vn G m "' Z Z w w Z U) V a Z ad 0 M O N N Q p D > Z y f- p C) U W Q Co ll - CN V N N bg m 64 ... C0 j � j � -� ZZ Z Z Fa- > Fa- a > W a Ow OX w > X F- it F- w WOw Z J aI O m r- W Oco m I U UU. z z N V fY v 0 O ° M Q M rn o F- Q ) N CO) 69 pW o QW N F- a p N W C o Z 0 r` vi y y D 0) N N Cal cNi JL60 W V z VQ co rN-• tp W C z O0 U � o co 0 aQ n � N 64 (o N P. W D cf) D F> F a > W W 0� F-W WOu 2 PROJECTED FULL -YEAR EXPENSE VARIANCES FAVORABLE VARIANCES: • Salaries & Wages under budget due to filling open positions in the second half of the year. . • Repairs & Maintenance under budget due to not implementing an expanded chemical root control program this year. • Outside Services under budget due to fewer temporary employees and consulting services needed. • Hauling & Disposal under budget due to less expensive disposal site, less grit removal, and savings from the janitorial contract. UNFAVORABLE VARIANCES: • Benefits over budget due to increase in accrued compensated absence expense based on last year's trend. • Self Insurance expense over budget due to an unanticipated, substantial claim. NAADMINSURBUDGET12007 -2008 O&M 6 mo Budget Review.doc H W C� D m H � Z o W ~ W of N Q LL CL J Q Q U F ce O am W cz H F Q H y a LU O 1� N L cu LL L >1 Q ,> oa N 0 V L O - V m 00 a E 0 L 0- cu O 0 ti 0 cm .E cuU C cu m L.L. C/� 0 1 ti N N O O O 00 N O M O It m 6I-9� O a 0 1 N Ln CD N co O N O .�+ It � ea 6F � m cn a) s_ V Q. � •� �..L 0 o m U I— 1 10- > Cl) m 00 a E 0 L 0- cu O 0 ti 0 cm .E cuU C cu m L.L. 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