Loading...
HomeMy WebLinkAbout12/06/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date December 6, 2007 No.: 4.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM GHC INVESTMENTS, LLC FOR AN EASEMENT IN THE ALAMO AREA SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7725, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5496 — PARCEL 2 *) Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept /Div Engineering /Environmental Services VIV M. Mullin J. M amoto -Mills C. Swanson A. Farrell James WKelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7725 that is required for a recent public sewer extension off Vernal Drive in the Alamo area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from GHC Investments, LLC for an easement in the Alamo area shown on the recorded final map of Subdivision 7725, accepting Job 5496 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5496 PP GHC Investments 12- 6- 07.doc �O L Z r O , 1 1 ; � 1 � Central Contra Costa Sanitary District Alm t WALNUT'CREEK RUDGEAR RD NP ... 4w ALAMO 10, S NE._ . LOCATION MAP 1 � i t ,a KNOLL CT STEPHANILN N ACCEPT EASEMENT JOB 5496 - PARCEL 2 e N. T. S. RD t VALLEY RD JN I 1 -n �1 1 1 , III 1, r 11 1 �1 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date December 6, 2007 No.: 4.e. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR EASEMENTS IN THE DOUGHERTY VALLEY AREA OF SAN RAMON, SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7976, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5585 — PARCEL 1 *) Submitted By: Initiating Dept /Div Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: / 1-6. &kZZd'.'- V-V WV / y� (?o M. Vullin J. amoto -Mills . Swanson A. Farrell ames M elly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: These easements were acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 7976 that are required for a recent public sewer extension off Watermill Road in the Dougherty Valley area of San Ramon (as shown on Attachments 1 through 5). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC, for easements in the Dougherty Valley area of San Ramon shown on the recorded final map of Subdivision 7976, accepting Job 5585 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. 'Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin \2007 \5585 PP Windemere 12- 6- 07.doc f 711vW14A RD LAWRENCE RD SAN RAMON SITE ., 9l _l oos N LOCATION MAP N. T. S. LEGEND: —e— NEW SEWER ..o- EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District I, w Q I ACCEPT EASEMENT JOB 5585 - PARCEL 1 Attachment 1 �-u I..,, !j &1O 0.50 DANVILLE LAWRENCE RD A'- SAN RAMON SITE LOCATION MAP N. T. S. Central Contra Costa Sanitary District ACCEPT EASEMENT 4dcl JOB 5585 - PARCEL 1 Attachment 2 Central Contra Costa Sanitary District DANVILLE LAWRENCE RD l A*' � RD SAN RAMON _ _SITE ..lylcQ , 9 � LOCATION MAP r i • r b J , 0. . 1 , ACCEPT EASEMENT JOB 5585 - PARCEL 1 BOLLINGER CANYON RD Attachment 3 LEGEND: —e— NEW —.e- EXIS' dM EASEMENT AREA DANVILLE LAWRENCE RD SAN RAMON nip- SITE � N LOCATION MAP N. T. S. Central Contra Costa ACCEPT EASEMENT Sanitary District 'doe JOB 5585 - PARCEL 1 Attachment 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 4.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM BROOKFIELD AMBRIDGE, LLC FOR AN EASEMENT IN THE DOUGHERTY VALLEY AREA OF SAN RAMON, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5585 - PARCEL 2 *) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ✓iii �.1 %�G(,(� v � l.�L�/ V M. Mullin J. Mi oto -Mills Swa son A. Farrell ames 14. Kelly Oeneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewer installed during a recent sewer extension off Watermill Road in the Dougherty Ranch area of San Ramon as shown on Attachment 1. Staff has reviewed the easement documents and inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from Brookfield Ambridge LLC, accepting Job 5585 public sewer improvements, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEQPosition Papers \Mullin\2007 \5585 PP Brookfield Ambridge 12- 6- 07.doc J J_ li W Q DANVILLE ..._____......_....... LAWRENCE RD SAN RAMON LOCATION MAP N. T. S. SITE LEGEND: —. ) NEW SEWER _,o- EXISTING SEWER fAIM EASEMENT AREA Central Contra Costa Sanitary District 1"�' Z O CL 2 Y U O x N ACCEPT EASEMENT Attachment JOB 5585 - PARCEL 2 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date December 6, 2007 No.: 4.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM ARBOR SPRINGS PARTNERS, LLC FOR AN EASEMENT IN THE PACHECO AREA SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7632, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5610 — PARCEL 2 *) Submitted By: Initiating Dept /Div Ineerin /Environmental Services Molly Mullin, Engineering Assistant III En g g REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin T Mi moto -Mills c. Swanson A. Farrell firnes KF Kelly L.General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7632 that is required for a recent public sewer extension off Elder Drive in the Pacheco area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Arbor Springs Partners, LLC for an easement in the Pacheco area shown on the recorded final map of Subdivision 7632, accepting Job 5610 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5610 PP Arbor Springs Partners 12- 6- 07.doc LEGEND: _e _ .o- ��Ill NEW SEWER EXISTING SEWER EASEMENT AREA • ABANDONED SEWER Central Contra Costa Sanitary District MARTINEZ AVE LL CHILPANCINGO PKWY LOCATION MAP N. T. S. i Q I I� I \'I m• o� rn f o ' BENTLEY CTi�, •--•"" ' ACCEPT EASEMENT JOB 5610 - PARCEL 2 w Attachment i Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 4.h. Consent Calendar Type of Action: AUTHORIZE USE OF FUNDS subject: AUTHORIZE USE OF A MAXIMUM OF $13,200 UNSPENT EQUIPMENT BUDGET FUNDS TO PURCHASE ATTACHMENT FOR BUDGETED EQUIPMENT submitted By. Don Rhoads, Field Initiating DeptlDiv.: Collection System Operations Superintendent Operations Department REVIEWED AND RECOMMENDED FOR BOARD ACTION. al% D. Rhoads VV. Bren an D. Ratcli Jarris M. Kelly General Manager ISSUE: Board approval is requested to use unspent funds from the 2007/2008 Equipment Budget. RECOMMENDATION: Authorize purchase of a breaker hammer attachment for the backhoe purchased on the 2007/2008 Equipment Budget. Maximum cost of hammer is $13,200, and savings from the backhoe purchase will offset that cost. FINANCIAL IMPACTS: The will be no additional costs above the authorized Equipment Budget amount. ALTERNATIVES /CONSIDERATIONS: Do not purchase attachment; authorize use of contingency funds for a maximum cost of $13,200 from the 2007/2008 Equipment Budget. BACKGROUND: The Board authorized the 2007/2008 Equipment Budget which included the purchase of a backhoe for the Collection System Operations Department's Construction section. At the time specifications were established, there was no need to replace the breaker hammer attachment that the District already owned. However, after the purchase was made, the hammer attachment broke down and was sent in for an estimate of repairs. The vendor has quoted us an estimate of $5,000 in repairs to this 15- year -old unit and because of its condition is unwilling to provide a warranty beyond 90 days. The cost of a comparable new breaker hammer is a maximum of $13,200. It is prudent at this time to buy a new breaker hammer rather than try to maintain the 15- year -old unit. The Equipment Budget included $135,000 toward the purchase of the backhoe and the actual cost was $96,903 which leaves $38,097 unspent. RECOMMENDED BOARD ACTION: Authorize purchase of a breaker hammer attachment for the backhoe purchased on the 2007/2008 Equipment Budget for a maximum cost of $13,200, using savings from the backhoe purchase. CSO /CADOCUME -1 \bbrennan \LOCALS -1 \Temp \breakerhammer.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 4.i. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE OF COMPLETION subject: ACCEPT THE CONTRACT WORK FOR THE WALNUT CREEK SEWER RENOVATION — PHASE 5, DISTRICT PROJECT 5964, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept. /Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 69V A. 04kq,_% J (� P� //; � e4 T. Godsey A. Antkowiak ecki A. Farrell James/A. Kelly, /Generil Manager ISSUE: Construction has been completed on the Walnut Creek Sewer Renovation - Phase 5, District Project 5964, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Walnut Creek Sewer Renovation - Phase 5, District Project 5964, and authorize filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: This project was the fifth of an estimated fifteen phases of sewer renovations in Walnut Creek. The project renovated approximately 6,500 feet of 6- through 12 -inch sewer pipe at six sites, replaced the pipe across Civic Park Bridge that is part of the 2006 Storm Damage, and installed seven spot repairs. Work was done primarily in streets, with some work in easements, and utilized open -cut and pipe -burst methods. The sewer crossing at the Civic Park Bridge was damaged during a storm that was declared a federal and state disaster event. Disaster relief funds are available for a portion of the costs to repair facilities damaged during the storm. The District applied for and has received funding approval for $36,520 of the estimated $50,000 cost to repair the damaged sewer. On May 10, 2007, the Board of Directors authorized the award of a contract for the construction of the project to California Trenchless, Inc. The Notice to Proceed was issued on May 22, 2007. The work was substantially completed on November 2, 2007. N: \PESUP \Cbradley \Position Papers \Godsey \5964 -WC5 Accept PP.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 6, 2007 subject: ACCEPT THE CONTRACT WORK FOR THE WALNUT CREEK SEWER RENOVATION — PHASE 5, DISTRICT PROJECT 5964, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION The remaining items of work consist of minor punch -list items, which do not affect the project acceptance. The total authorized budget for the project is $1,800,000. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Walnut Creek Sewer Renovation - Phase 5, District Project 5964, and authorize filing of the Notice of Completion. WPESUP\Cbradley \Position Papers \Godsey \5964 -WC5 Accept PP.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 4.j. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI THROUGH DECEMBER 3, 2007 Submitted By: Douglas J. Craig, Initiating Dept /Div.: Plant Operations Director of Operations REVIEWED AND AND RECOMMENDED FOR BOARD ACTION. 19L Craig C. Freitas mes Kelly, genera l anager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Utility Worker Maralee Davis has been off of work since August 1, 2007, due to a medical condition. The Board previously approved a medical leave of absence without pay for Ms. Davi through November 16, 2007. Ms. Davi requests an additional extension of medical leave of absence without pay through December 3, 2007. Ms. Davi's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi through December 3, 2007. N: \POSUP \Correspondence \Position Papers\2007 \Davi Leave of Absence Extto 12- 3- 07.doc 5.a. Hearings PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO ESTABLISH REIMBURSEMENT FEES FOR JOBS 5436, 5818 AND 5893 SUGGESTED AGENDA December 6, 2007 I. Request staff presentation. II. Public Hearing: A. Open hearing. B. Receive public comments. C. Request staff response, as appropriate. D. Close Hearing. III. Board deliberation regarding proposed ordinance to establish a reimbursement fee for Jobs 5436, 5818 and 5893. NAENVRSEMPosition Papers \Darner\Agenda for Public Hearing 12- 6- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 5.a. Hearings Type of Action: CONDUCT HEARING; ADOPT ORDINANCE subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOB 5436, 5818 OR 5893 Submitted By: Jarred Miyamoto - Mills, Principal Engineer REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept. /Div.: Engineering /Environmental Services k sty J. Mi amoto -Mills C. Swanson A. Farrell K. Alm James M. Kelly General Manager ISSUE: When a reimbursement fee is proposed for a property that could connect to a "special facility" or a "standard facility," the District Code requires that a public hearing be held prior to the Board of Directors' consideration of an ordinance to establish the fee. RECOMMENDATION: Conduct a public hearing to receive comments on the proposed Ordinance (uncodified) to establish reimbursement fees applicable to properties that could connect to Job 5436, 5818 or 5893 sewers. Adopt the ordinance. FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the installer for set -up of the reimbursement account and for each fee collection transaction. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Job 5436 sewers and Job 5818 sewers are "special facilities ", and Job 5893 sewers are "standard facilities," as defined in the District Code. To fairly and equitably distribute the cost for these facilities, the District Code provides for the installers to be reimbursed for the proportion of cost allocable to other properties which connect to the sewers within 20 years of project acceptance by the District. Staff has drafted a proposed ordinance (Attachment 1) to establish reimbursement fees for properties that connect to these jobs' sewers. Exhibits A -1 through A -3 of Attachment 1 show the location of each job and the properties that could connect to the jobs' sewers. The proposed reimbursement fees will be collected from property owners, if and when, they connect their properties to the sewer system. Collected fees are held in separate accounts for disbursement to installers. Calculations of the proposed reimbursement fees are summarized in Exhibits B -1 through B -3 of Attachment 1. The fees would be charged in addition to Capacity Fees N: \ENVRSEC \Position Papers \Darner\2007 \Conduct Public Hearing -Est Reimb Fees 5436, 5818, 5893 - 12- 6- 07.doc POSITION PAPER Board Meeting Date: December 6, 2007 subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOB 5436, 5818 OR 5893 and other District fees and charges, such as those for permits, inspection, and sewer service. It is notable that while Job 5436 facilities (the Wendt Ranch Offsite sewer) (see Attachment 1 — Exhibit A -1) serve a total of 438.084 residential unit equivalents, the proposed reimbursement fee would only apply to 9 RUE at the southwestern end of the job. This is the case since the installer developed Wendt Ranch and Alamo Creek, and the installer has waived the reimbursement fees for the intervening properties (see Attachment 1 — Exhibit B -1). The District Code requires that staff adjust reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once a particular property has connected to the public sewer, and the fees have been paid, the District will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be occasioned by these adjustments. Appropriate notices have been posted, and published in the Contra Costa Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the proposed ordinance (uncodified) to establish reimbursement fees for applicable properties that could connect to Job 5436, 5818 or 5893 sewers. Adopt the ordinance. NAENVRSEC \Position Papers \Darner\2007 \Conduct Public Hearing -Est Reimb Fees 5436, 5818, 5893 - 12- 6- 07.doc ORDINANCE NO. (UNCODIFIED) AN ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT CONNECT TO JOB 5436 (WENDT RANCH OFFSITE SEWER) SPECIAL FACILITIES; JOB 5818 (EL TOYONAL, ORINDA) SPECIAL FACILITIES; AND JOB 5893 (PINE TREE DRIVE, ALAMO) STANDARD FACILITIES WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Job 5436 sewers, the location of which are shown in Exhibit A -1 of this ordinance, incorporated in full herein by this reference, are special facilities as defined in District Code Chapter 6.20; and WHEREAS, Job 5818 sewers, the location of which are shown in Exhibit A -2 of this ordinance, incorporated in full herein by this reference, are special facilities as defined in District Code Chapter 6.20; and WHEREAS, Job 5893 sewers, the location of which are shown in Exhibit A -3 of this ordinance, incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculations are summarized in Exhibit B -1 through B -3 of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fees was conducted at the District Board of Directors' regularly scheduled meeting on December 6, 2007, NOW, THEREFORE, the Board of Directors of the District does ordain as follows: Section 1 The reimbursement fees applicable to properties that connect to Job 5436 and Job 5818 special facilities, and Job 5893 standard facilities, designated in Exhibit A -1 through A -3 are hereby established. Said reimbursement fees shall be as set forth in Exhibit B -1 through B -3 of this ordinance. Section 2 The reimbursement fees established in Section 1 hereinabove shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section Exhibits A -1 through A -3, and Exhibits B -1 through B -3 hereto shall be maintained in the office of the Secretary of the District, and made available for inspection during the periods when the subject reimbursement fees are in effect. Section 4 This ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 6 h day of December 2007, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: James A Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Elaine R. Boehme Kenton L. Alm Secretary of the District District Counsel Central Contra Costa Sanitary District County of Contra Costa, State of California me CAMINO 1 146 206- 160-019 0 I / 206 - 160-016 0 0 s LEGEND: 14�s POTENTIAL CONNEC11ONS - NUMBER OF . INSTALLER - NUMBER OF RUE —8 JOB 5436 FACILITIES N Y Central Contra Costa Sanitary District t � WENDT RANCH A 123 RUE 4.064 COMMERCIAL (NO REIMBURSEMET INTERVENING ■ PROPERTIES 144 RUE (REIMBURSEMENT WANED) SEE DETAIL BELOW 206 - 160-017 1� P'1 r--T- A 1 t JOB 5436 - WENDT RANCH OFFSITE SEWER, DANVILLE ALAMO CREEK A 153 RUE (NO REIMBURSEMENT I' i N 0 1000 iiia FEET 0 p 250 Exhibit A -1 Exhibit A -2 Job 5818 - El Toyonal, Orinda K b20 267 - 020 -011 265 - 153 -001 3 • L 264 - 091 -016 �i� •i 265 - 153 -002 Legend © Potential Connectors - Number of RUE's 0 Installer - Number of RUE's ".&... Job 5818 facilities 9 Exhibit A -3 Job 5893 - Pine Tree Drive, Alamo 192- 030 -011 -6, _... r •• t s.• •♦ O f G O Legend 0 Potential Connectors - Number of RUE's 0 Installer - Number of RUE's ■ ■ ■ �} ■ ■ ■ Project 5893 facilities 192 - 030 -005 -8 p' Op e 192- 030 -002 -5 r �G r T► r r Exhibit B -1 Reimbursement Fee Calculation Job 5436 — Wendt Ranch Offsite Sewer, Danville Special Facilities Reimbursable Costs: Construction $497,546.00 Engineering 370,669.61 District Fees 15,664.52 Total $883,880.13 Number of Potential Connections to Special Facility: 434 Residential Unit Equivalents (RUE) — Residential 4.084 RUE — Commercial (Day Care Center) 438.084 Total RUEs Special Facility Reimbursement per RUE: $883,880.13 / 438.084 RUE = $2,017.60 per RUE Properties to which Special Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 1463 Lawrence Road 206 -160 -019 4 No Yes —1 RUE Yes 1465 Lawrence Road 206 - 160 -017 6 No Yes — 1 RUE Yes 1475 Lawrence Road 206 - 160 -016 4 No Yes — 3 RUE Yes Intervening Properties various 144 No Yes No Wendt Ranch various 127.084 Yes N/A No Alamo Creek various 153 1 Yes I N/A No Exhibit B -2 Reimbursement Fee Calculation Job 5818, El Toyonal, Orinda Special Facilities Reimbursable Costs: Construction Engineering District Fees City of Orinda inspection fee Total Number of Potential Connections to Special Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $15,500.00 6,369.89 1,261.30 256.00 $23,387.19 $23,387.19 / 4 RUE = $5,846.80 per RUE Properties to which Special Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUES Installer Waive Fee Potential Fee 424 El To onal 264- 091 -016 1 Yes N/A No 426 El To onal 267 - 020 -011 1 No No Yes 437 El To onal 265 - 153 -001 1 1 No No Yes 429 El To onal 265 - 153 -002 1 No No Yes Exhibit B -3 Reimbursement Fee Calculation Job 5893, Pine Tree Drive, Alamo Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total Number of Potential Connections to Standard Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $43,075.87 / 4 RUE = $10,768.97 $32,260.00 6,143.39 4,672.48 $43,075.87 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUES Installer Waive Fee Potential Fee 1480 Pine Tree Drive 192- 030 -011 -6 1 No No Yes 1481 Pine Tree Drive 192 - 030 -002 -5 2 Yes N/A No 1491 Pine Tree Drive 192 - 030 -005 -8 1 No No Yes 5.a. Hearings Public Hearing for Reimbursement Accounts December 6, 2007 • Three Reimbursement Accounts to be considered for approval: — Job 5436 — Wendt Ranch Offsite Sewer, Danville — Job 5818 — El Toyonal, Orinda — Job 5893 — Pine Tree Drive, Alamo • Public Hearing was set on November 1, 2007 • All Parties were notified by mail on November 5 (Job 5893) and November 16 (Jobs 5436 and 5818) • Notice of Hearing advertised in the Contra Costa Times on November 22 and November 29, 2007 Location of Jobs q 4,1 ALR40T RAW" 'ij f tNTERVFNM ■ PROPERTIES Ja SEE MrAlt allow FEET 40 -FEFT 01, 2046-160-019 LO 2WI60-011 2061 160 016 4 LEGEND: 1413 POTENTM COMSECTIONS - NUWK OF RIA'S A INSTALLER - HIPM!" Of KZS DETAIL A um wmffl Central Contra Costs Sanitary District JOB 5436 — WENDT RANCH OFFSITE SEWER, DANVILLE FxI-,bd A-1 Exhibit B -1 Reimbursement Fee Calculation Job 5436 — Wendt Ranch Offsite Sewer, Danville Special Facilities Reimbursable Costs: Construction Engineering District Fees Total $497,546.00 370,669.61 15,664.52 $883,880.13 Number of Potential Connections to Special Facility: 434 Residential Unit Equivalents (RUE) — Residential 4.084 RUE — Commercial (Day Care Center) 438.084 Total RUEs Special Facility Reimbursement per RUE: $883,880.13 / 438.084 RUE _ $2,017.60 per RUE Properties to which Special Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 1463 Lawrence Road 206 - 160 -019 4 No Yes —1 RUE Yes 1465 Lawrence Road 206 - 160 -017 6 No Yes —1 RUE Yes 1475 Lawrence Road 206 - 160 -016 4 No Yes — 3 RUE Yes Intervening Properties various 144 No Yes No Wendt Ranch various 127.084 Yes N/A No Alamo Creek various 153 Yes N/A No Legend 0 0 ■--a ■-■ Exhibit A -2 Job 5818 - El Toyonal, Orinda 267- 020 -011 265- 153 -001 3 9 264 - 091 -016 265 - 153 -002 © � 0 Potential Connectors - Number of RUE's Installer - Number of RUE's Job 5818 facilities Exhibit B -2 Reimbursement Fee Calculation Job 5818, El Toyonal, Orinda Special Facilities Reimbursable Costs: Construction $15,500.00 Engineering 6,369.89 District Fees 1,261.30 City of Orinda inspection fee 256.00 Total $23,387.19 Number of Potential Connections to Special Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $23,387.19 / 4 RUE = $5,846.80 per RUE Properties to which Special Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 424 El To onal 264- 091 -016 1 Yes N/A No 426 El To onal 267- 020 -011 1 No No Yes 437 El To onal 265- 153 -001 1 No No Yes 429 El To onal 265- 153 -002 1 No No Yes Exhibit A -3 Job 5893 — Pine Tree Drive, Alamo 1 l rrrrry �` �t i rlr�r �r- t Irk / r i irr` �• � � •+ r � 192 -030-011 -6 fyr \ r yl� �� y� 102-CM-M2-5 �% f r .10 �r r1 192. 030 -05-8 t ti5 rr � t sr 4 r \ r r r � �� r f ♦� r k Legend © Potential Connectors - Number of RUE`s AInstaller - Number of RUE's ■ & —m Project 5893 facilities Exhibit B -3 Reimbursement Fee Calculation Job 5893, Pine Tree Drive, Alamo Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total $32,260.00 6,143.39 4,672.48 $43,075.87 Number of Potential Connections to Standard Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $43,075.87 / 4 RUE = $10,768.97 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 1480 Pine Tree Drive 192 - 030 -011 -6 1 No No Yes 1481 Pine Tree Drive 192 - 030 -002 -5 2 Yes N/A No 1491 Pine Tree Drive 192 - 030 -005 -8 1 No No Yes Communication Received Regarding Proposed Reimbursement Fees • Job 5436 - Wendt Ranch Offsite Sewer, Danville - No communications received. • Job 5818 - El Toyonal, Orinda - E -mail from Johnson Ranch (426 El Toyonal): ➢ Property under Williamson Act Agricultural Preserve Contract. • Job 5893 - Pine Tree Drive, Alamo - Telephone Inquiry / Protest from Mrs. Lori Tovani (1491 Pine Tree Drive): ➢ Feels that it is unfair for her to pay a proportion of the entire project - -- thinks she could have done a less expensive extension on her own. - Telephone Inquiry / Comment from installers, Mr. & Mrs. Mario Castillo (1481 Pine Tree Drive): ➢ Feels that some neighbors may oppose the sewer because they oppose growth. ➢ Wants Board to know that they sent letters to affected neighbors during the design phase offering to partner in the sewer extension - -- no responses were received. a y Item 7.a.1 Household Hazardous Waste Annual Report 2006 -2007 December 6, 2007 David Wyatt 1 Overview • Operating data 'r o Residential participation o Operating costs �k 4 management Waste ase mans g Universal wastes Temporary collection event Small business program • 10 Year Statistics 1 2 Residential Participants vs. % Participation Participants vs. % of Households Fiscal Year 2006/07 Past 5 Years 7.OW o% 6,°00 14.01)6 - __.._- - —_. __ -_ 27,000 . ", 13.5% _ 25,000 5,000 N O x � O 4,000 25,000 O ?: k O 13.0%. _.. ___ - -_ - .____. __..__ � 3,000 24,000 2) 30 12.5% - 2 23'000 O C 12.0% - -- w 22.000 e 1,000 11.59% - - ..21,000 CU CQJ DPN lPF MAR MCR OPo P.H S W.C. UM 11.0% .. - 20,000 -_�_. %PaM1 Cormr 15.3% 14.1% 1 13.2% 1 220% 1 17296 15.6% 16.)% 16.5% 5.6% 14.1% 7� FY02/03 FY03 /04 FY04 /05 FY05 /06 FY06 /07 9aea0 on the nurt°er of Iwu.el,oba rtom pietr.,19e1IbMa br 3W). T,e t of PerEtlpaMa mGrdx,m6Ye ewR peNtlpeOOn. CRV HO 12.1% 12.3% 12.3% 12.1% 12.3% 13.6% #Partici nts 22,359 23,061 _ _22,872 23,897 26,392 2 Participants vs. % Participation Fiscal Year 2006/07 7.OW o% 6,°00 A 5,000 O x O 4,000 4.0% ( 3,000 4.0% 1,000 CU CQJ DPN lPF MAR MCR OPo P.H S W.C. UM — *&P.. 609 6,521 2023 2.M 3,914 904 1,112 2,316 1,231 4,3)6 � 1,334 -_�_. %PaM1 Cormr 15.3% 14.1% 1 13.2% 1 220% 1 17296 15.6% 16.)% 16.5% 5.6% 14.1% 7� ' 9aea0 on the nurt°er of Iwu.el,oba rtom pietr.,19e1IbMa br 3W). T,e t of PerEtlpaMa mGrdx,m6Ye ewR peNtlpeOOn. CRV 2 Total Operating Costs Cost per Car Past 5 Years $75 $70 $65 d $60 CL 0 $55 v $50 $45 $40 $71 $61 FY02103 FY03/04 FY04/06 FY05/06 FY06/07 'k * Beginning in FY2006/07 the cost of the Amortization of Capital Expenditures (ACE) was included in the Cost per Car calculation. The figures in gray are t calculated with the ACE. 3 Operating Expenses Cost per Car Past 5 Years $70 $65 62 $ 60 $60 $55.. S4 U$50- � $45 ` $404 FY02103 FY03/04 FY04105 FY05106 FY06107 Total Operating Costs Cost per Car Past 5 Years $75 $70 $65 d $60 CL 0 $55 v $50 $45 $40 $71 $61 FY02103 FY03/04 FY04/06 FY05/06 FY06/07 'k * Beginning in FY2006/07 the cost of the Amortization of Capital Expenditures (ACE) was included in the Cost per Car calculation. The figures in gray are t calculated with the ACE. 3 Reuse Participation / Total Pounds Reused An estimated savings of over $272,000 Cost per Car Broken Down by Expense 700 The Cost/Car for Fiscal Year 2006/07 is $61.00. 600 This now includes the amortization of capital expenditures E $7.25 500 � d ■ Labor 4,000 400 ss O District staff and 3.000 contract staff head ow:rhead $5.65 $27.74 � ■ Materials z000 soo Materials and ' Z supplies (PPE, 000 100 containers, etc) 0 f N Waste Transportation and recycling and /or disposal ❑ Other a Utilities , Insurane misc. $16.90 ■ Capital Amortizat n of Capital Expenditures $3.45 Reuse Participation / Total Pounds Reused An estimated savings of over $272,000 5,552 Participants / 51,875 Items or 316,503 lbs. M 7,000 700 6.000 600 E 5.000 500 � d t= 4,000 400 ss O 3.000 300 a � E z000 soo ' Z 000 100 0 0 5,552 Participants / 51,875 Items or 316,503 lbs. M U a AAV If AIL 145,376° �> 69,632 '- M 30,704 s w no {r Total Cars Served at �W Temporary Collection Events 1200 1000 800 x LA 600 400 735 200 0 w ' San Ranon - Lafayette •- Danville • Walnut Creek -�- Rownwr (Hg Exchange) no ^(n W V) W f E Z E 0 0 r ^� L V Ez fo 0 L (n fu V W CD- fo M� d W � to E m U 0 L Q� E Z O S 000 ti S S T t0 T 000 w N S OOD S T T T T T r O co 0 M O a LL U LL E C .Q Q 0 E Z Go 0 0 I- M 3 40 CD CD 10 S S S S S S S N co O 'e 00 N to 69. � 4NA ow ww m C4 N N r- CD co to O N M O iq O 0 r. 0 O a 2 ti 0 o � O LL CD LL M O S O S 000 ti S S T t0 T 000 w N S OOD S T T T T T r O co 0 M O a LL U LL E C .Q Q 0 E Z Go 0 0 I- M 3 40 CD CD 10 S S S S S S S N co O 'e 00 N to 69. � 4NA ow ww m C4 N N r- CD co to O N M O iq O 0 r. 0 O a 2 FY2006/07 Program Summary Household Hazardous Waste 10 Year Summary 1 } Participants vs. % of Households 10 Year Total ° Over 194,000 Households Served 16.0% 30,000 14.0% 25.000 CD 12.00/ L10.0% 20.000 01 d � M !1y 0 8.0% 15,000 LI w 6.0% tif- 0 10,000 7 o e 4.0% �y W r, 2.00/ 5,000 ,t ® %hbeehdds 0.0% FV97/9B FY98M FV99r00 FVWr01 FV01/02 FY02l03 FV03004 FttkU05 FVIY/08 FV06r07 - .— _. 5.2°/ 7.7/ 0 e.6°/ 9.3/ 10.5% 721% 12.3% 12.1% 12.3°/ 138°6 k • #Parsc r4s 9,5% 14,019 15,649 17,308 19, 219 22,359 23,081 22,872 23,897 28,382 194,553 Households in the HHW Program Service Area in 2007 Waste Volumes Collected Over 16,000,000 Pounds Collected 2,000,000 1,500,000 1,000,000 500,000 Q Q <C IC IC Q A:% ' C Ik 2 Waste Management Method Over 90% of the waste collected went toward a beneficial use. Landfill Neutralization / Fuel Inc 36. 7.2% Recycled 33.4% C1.V %o Operating Cost per Car A ten year average of $67 per Car $100 $90 $80 $70 $60 $50 $40 I I1 I1 I1 L12 $60 I1 ...,A'... WN °S%°Nti �o�hgo*1 3 Q� W E Z E O L U E Z fu O Q • :E /^u � W ro •� E m C� o L E Z 1 Q� O U N DC E •� i..i� a O E Z o 0 ON 1 O 0 Q s ON 0 O a0 O O S O S O O S M M N N V- O N• fo Vk 619� 613� 40 60. s� A O1 N CD CD o w o w M M N N e- V- 0 mm MIS M O° o ° cv •� 0 o S > ca ° -Cr) Go ° N N O coo t�0 r m 1 Q� O U N DC E •� i..i� a O E Z ON N O 0 Q s ON O O O O O S O S O O S M M N N V- O N• fo Vk 619� 613� 40 60. ON N O ON O O O s� A O1 N CD CD o w o w M M N N e- V- Agenda Item 7.a.2) Board Meeting of December 6, 2007 Announcements: a) Five -Year Compliance Tests on Auxiliary Boilers Bay Area Air Quality Management District ( BAAQMD). BAAQMD is evaluating the results of a recent source test on the District's auxiliary boilers, and they may issue the District a Notice of Violation for the excess NOx emissions based on that test. The results of the five -year Title V compliance source tests on the District's auxiliary boilers indicated that the boilers were in compliance with all applicable emission limits, except the limit for oxides of nitrogen (NOx) while firing on natural gas. The permit limit is 30 parts per million (ppm). Auxiliary Boilers Nos. 1 and 2 had NOx concentrations of 38.8 and 33.1 ppm, respectively. The District immediately curtailed the use of natural gas in the boilers and subsequently adjusted the boilers to meet the permit requirements. The boilers have been retested and are within the permit limits. The results of the testing have been reported to the Bay Area Air Quality Management District ( BAAQMD). b) Operator Training Classes During the week of December 17, 2007, the first operator training classes piloted at the District will be completed. Approximately 70 students are enrolled in at least one training class. BACWA contracted with Solano Community College to provide the first semester classes. Eleven Bay Area clean water agencies participated in the first semester, and three additional agencies have committed funding for a second semester. The second semester classes are proposed to start the second week in January 2008 and will include Water 100 - Introduction to Wastewater Treatment (conducted at West County Wastewater District in Richmond), Water 105 - Wastewater Treatment (at CCCSD), Water 106 - Instrumentation and Controls (at CCCSD), and Water 107 - Mathematics of Water and Wastewater Treatment (at CCCSD). Staff has met with Los Medanos Community College and Diablo Valley Community College, and neither can provide an accredited wastewater program. c) Blanket Agreements for Appraisal Services Recently, staff completed evaluation of proposals submitted in response to a Request for Qualifications /Proposals (RFP) for appraisal services. These services are needed to support the Right -of -Way work group's easement acquisition efforts. The District currently contracts $80,000 to $100,000 for appraisals per year. RFPs were sent to a total of 85 companies with appraisers certified as "Member- Appraisal Institute (MAI) ", the highest designation for professional appraisers. Eighteen proposals were received and evaluated. Five of these firms are expected to be engaged by the District under "blanket agreements" to provide services over the next two years. Under staff authority, each agreement will have an initial cost ceiling of $35,000, with no retainer or guarantee of work. The decision to engage several appraisers under blanket contracts was based on our need to ensure that the property appraisal process does not affect District Project schedule and budget. Appraisers are currently quite busy with assignments related to many local infrastructure improvement programs (for example, the Highway 4 Bypass), and any particular firm may be too busy to meet our schedule needs, or would propose a significant premium fee to expedite a specific District assignment. If this turns out to be the case, we could request assignment- specific proposals from other firms with blanket agreements, and the appraisal process could rapidly proceed. Multiple agreements also provide the opportunity to compare the performance of several firms with which we have not previously worked. d) Postponement of Sale of District Vehicles It was previously reported to the Board that the surplus vehicle sale event would take place on Saturday, November 17, 2007. The sale was postponed until Saturday, December 15, 2007. e) International Water Association Membership and Benchmark Project The International Water Association (IWA) and the Water Services Association of Australia (WSAA) are conducting an Asset Management Process Benchmarking Project. Utilities in Australia and Europe, leaders in asset management as well as utilities in the United States, will participate. In order to participate in the benchmarking opportunity, a corporate membership in the IWA is required. While both the membership and the study are within staff authority, staff wanted to advise the Board of this exciting opportunity. The initial orientation workshop will take place in March 2008 and the project should be complete by the end of 2008. All required benchmarking workshops and meetings are expected to take place within the United States. Staff will make the benchmarking information available to the Board at the conclusion of the study. 0 Employee Activities Organization Annual Holiday Party The District Annual Holiday Party will take place on Friday, December 14, 2007 from 12:00 p.m. to 2:00 p.m. at the Back Forty BBQ Restaurant located at 100 Coggins Drive in Pleasant Hill. Reservations need to be submitted by Friday, December 7, 2007 to Dolly Flanders at the CSO facility. There will be a no- charge, catered buffet for attendees. g) Natural Gas Purchase On November 28, 2007, staff purchased the remaining natural gas for the period of January 2008 through June 2008 at a price of $7.62 per decatherm. This completes the purchase of natural gas for Fiscal Year 2007 — 2008, with an average purchase price of $7.99 per decatherm. The budgeted natural gas price for Fiscal Year 2007 — 2008 is $8.60 per decatherm, which includes a $0.31 per decatherm transportation cost from Pacific Gas and Electric. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 8 • a . (1) Engineering Type of Action: AUTHORIZE AN ALHAMBRA VALLEY ASSESSMENT DISTRICT Subject: CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON ALHAMBRA VALLEY ROAD, MONTEIRA LANE, QUAIL HOLLOW, SHERIDAN LANE, STRENTZEL LANE, AND WANDA WAY IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE TRUNK SEWER AVAD NO. 2007 -1 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD Submitted By: Initiating Dept /Div.: Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: R. Leavitt V, v C. Swanson A---- A. Farrell 4-,,,k4 K. Alm (49 ames . Kelly eneral Manager ISSUE: Owners of properties on Alhambra Valley Road, Monteira Lane, Quail Hollow, Sheridan Lane, Strentzel Lane, and Wanda Way in unincorporated Martinez are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system, and have requested formation of an Alhambra Valley Assessment District (AVAD) to finance an extension of the public sewer system. Board approval is required for the AVAD. RECOMMENDATION: Approve initiating the formation of Trunk Sewer AVAD No. 2007 -1. FINANCIAL IMPACTS: There are administrative costs for initiating the formation of an AVAD. The AVAD participants eventually will pay these costs if an AVAD is actually formed. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the AVAD. These actions would halt or delay the AVAD proceedings and would be inconsistent with the District's efforts to assist property owners who wish to voluntarily convert from septic systems to public wastewater utility service. BACKGROUND: Owners of properties located on Alhambra Valley Road, Monteira Lane, Quail Hollow, Sheridan Lane, Strentzel Lane, and Wanda Way in unincorporated Martinez have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. A sufficient number of property owners whose properties could benefit from the extension of a public sewer have expressed N: \ENVRSEC \Position Papers \Leavitt \2007 \PP Formation of AVAD 2007 -1 Trunk Sewer 12- 6- 07.doc POSITION PAPER Board Meeting Date: December 6, 2007 Subject: CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON ALHAMBRA VALLEY ROAD, MONTEIRA LANE, QUAIL HOLLOW, SHERIDAN LANE, STRENTZEL LANE, AND WANDA WAY IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE TRUNK SEWER AVAD NO. 2007 -1 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD interest in investigating and forming an Alhambra Valley Assessment District (AVAD). The area where the AVAD would be formed is shown on Attachment 1. The initial steps toward creation of Trunk Sewer AVAD No. 2007 -1 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the AVAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Trunk Sewer AVAD No. 2007 -1. At its September 1, 2005 meeting, the District Board of Directors approved the Alhambra Valley Trunk Sewer Project. Subsequently, a Notice of Determination was filed in compliance with the California Environmental Quality Act (CEQA). RECOMMENDED BOARD ACTION: Authorize formation of an AVAD consisting of 68 properties on Alhambra Valley Road, Monteira Lane, Quail Hollow, Sheridan Lane, Strentzel Lane, and Wanda Way by: 1. Adopting a resolution of intention to create Trunk Sewer AVAD No. 2007 -1 for the purpose of installing sewer improvements (Exhibit 1); 2. Adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. Adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Trunk Sewer AVAD No. 2007 -1 (Exhibit 3). N: \ENVRSEC \Position Papers \Leavitt\2007 \PP Formation of AVAD 2007 -1 Trunk Sewer 12- 6- 07.doc N o aoo eoo FEET v Central Contra Costa Sanitary District wo N i SITE HILL F •a La 0 D ����:�i ` fir` ►����� © © EPOTENTIAL y AVAD AREA VVD AVAD SEWER POSSIBLE AVAD PARTICIPANTS Attachment PROPOSED BOUNDARY OF TRUNK SEWER AVAD NO.2007 -1 1 EXHIBIT 1 RESOLUTION NO. 2007- RESOLUTION OF INTENTION TO CREATE TRUNK SEWER ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -1 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment would be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system would facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 6,050 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Alhambra Valley Road, Monteira Lane, Quail Hollow, Sheridan Lane, Strentzel Lane, and Wanda Way in unincorporated Martinez, California. 2. This Board finds that the parcels within the Alhambra Valley Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Trunk Sewer AVAD No. 2007 -1." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will provide loan financing for the improvements to be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of fifteen (15) years with interest at a rate to be fixed by the District. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments will be placed on owners' tax bills in fiscal year 2008 -2009. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter on February 21, 2008 at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. At its September 1, 2005 meeting, the District Board of Directors approved the Alhambra Valley Trunk Sewer Project. Subsequently, a Notice of Determination was filed in compliance with the California Environmental Quality Act (CEQA). PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 2 RESOLUTION NO. 2007- RESOLUTION APPROVING BOUNDARY MAP FOR THE TRUNK SEWER ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -1 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Trunk Sewer AVAD No. 2007 -1" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Trunk Sewer AVAD No. 2007 -1, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described district in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 3 RESOLUTION NO. 2007- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS FOR TRUNK SEWER ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -1 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On December 6, 2007 the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD, be benefited by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the County of Contra Costa, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County of Contra Costa. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 8 • a . (2) Engineering Type of Action: AUTHORIZE AN ALHAMBRA VALLEY ASSESSMENT DISTRICT subject: CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON ALHAMBRA VALLEY ROAD, GORDON WAY, MILLICAN COURT, AND MILLTHWAIT DRIVE IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE GORDON / MILLTHWAIT AVAD NO. 2007 -2 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD Submitted By: Initiating Dept /Div.: Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 947--- Al--- K. Alm James Kelly . A. Farrell R. Leavitt C. Swanson General Manager ISSUE: Owners of properties on Alhambra Valley Road, Gordon Way, Millican Court, and Millthwait Drive in unincorporated Martinez are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system, and have requested formation of an Alhambra Valley Assessment District (AVAD) to finance an extension of the public sewer system. Board approval is required for the AVAD. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), and approve initiating the formation of Gordon /Millthwait AVAD No. 2007 -2. FINANCIAL IMPACTS: There are administrative costs for initiating the formation of an AVAD. The AVAD participants eventually will pay these costs if an AVAD is actually formed. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the AVAD. These actions would halt or delay the AVAD proceedings and would be inconsistent with the District's efforts to assist property owners who wish to voluntarily convert from septic systems to public wastewater utility service. BACKGROUND: Owners of properties located on Alhambra Valley Road, Gordon Way, Millican Court, and Millthwait Drive in unincorporated Martinez have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. A sufficient number of property owners whose properties could benefit from the extension of a public sewer have expressed interest in investigating and forming an WENVRSEMPosition Papers \Leavitt\2007 \PP Formation of AVAD 2007 -2 Gordon - Millthwait 12- 6- 07.doc POSITION PAPER Board Meeting Date: December 6, 2007 Subject: CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON ALHAMBRA VALLEY ROAD, GORDON WAY, MILLICAN COURT, AND MILLTHWAIT DRIVE IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE GORDON / MILLTHWAIT AVAD NO. 2007 -2 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD Alhambra Valley Assessment District (AVAD). The area where the AVAD would be formed is shown on Attachment 1. The initial steps toward creation of Gordon /Millthwait AVAD No. 2007 -2 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the AVAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Gordon /Millthwait AVAD No. 2007 -2. Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize formation of an AVAD consisting of 45 properties on Alhambra Valley Road, Gordon Way, Millican Court, and Millthwait Drive by: Adopting a resolution of intention to create Gordon /Millthwait Assessment District No. 2007 -2 for the purpose of installing sewer improvements (Exhibit 1); 2. Adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. Adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Gordon /Millthwait AVAD No. 2007 -2 (Exhibit 3). N:\ENVRSEC \Position Papersleavitt\2007 \PP Formation of AVAD 2007 -2 Gordon - Millthwait 12- 6- 07.doc I N \ 0 200 400 FEET LEGEND: POTENTIAL ° AVAD AREA 0 6 O AVAD SEWER N W %I 9E POSSIBLE AVAD PARTICIPANTS rl Central Contra Costa a Sanitary District a 71 vii-st's PM I Prepared by Engineerinq Support Section t.u��nnC r � JN I SITE C 2 J Q .� ME { HILL LOCATION MAP i N.T.S. 4_ _ I G cc a r r m PROPOSED BOUNDARY OF GORDON /MILLTHWAIT AVAD NO.2007 -2 Attachment 1 EXHIBIT 1 RESOLUTION NO. 2007- RESOLUTION OF INTENTION TO CREATE GORDON /MILLTHWAIT ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -2 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment would be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system would facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 2,930 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Alhambra Valley Road, Gordon Way, Millican Court, and Millthwait Drive in unincorporated Martinez, California. 2. This Board finds that the parcels within the Alhambra Valley Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Gordon / Millthwait AVAD No. 2007 -2." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will provide loan financing for the improvements to be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of fifteen (15) years with interest at a rate to be fixed by the District. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments will be placed on owners' tax bills in fiscal year 2008 -2009. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter on February 21, 2008 at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 2 RESOLUTION NO. 2007- RESOLUTION APPROVING BOUNDARY MAP GORDON /MILLTHWAIT ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -2 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Gordon /Millthwait AVAD No. 2007 -2" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Gordon /Millthwait AVAD No. 2007 -2, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described district in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 3 RESOLUTION NO. 2007- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS FOR GORDON /MILLTHWAIT ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -2 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On December 6, 2007, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD, be benefited by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the County of Contra Costa, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County of Contra Costa. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 8.a.(3) Engineering Type of Action: AUTHORIZE AN ALHAMBRA VALLEY ASSESSMENT DISTRICT Subject: CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON RELIEZ VALLEY ROAD IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE RELIEZ VALLEY AVAD NO. 2007 -3 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD Submitted By: Initiating Dept. /Div.: Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 941&- HIV fev 04 (YZ4 C. Swanson 4� P Alm J es M. y G eral Manager A. Farrell R. Leavitt ISSUE: Owners of properties on Reliez Valley Road in unincorporated Martinez are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system, and have requested formation of an Alhambra Valley Assessment District (AVAD) to finance an extension of the public sewer system. Board approval is required for the AVAD. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA) and approve initiating the formation of Reliez Valley AVAD No. 2007 -3. FINANCIAL IMPACTS: There are administrative costs for initiating the formation of an AVAD. The AVAD participants eventually will pay these costs if an AVAD is actually formed. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the AVAD. These actions would halt or delay the AVAD proceedings and would be inconsistent with the District's efforts to assist property owners who wish to voluntarily convert from septic systems to public wastewater utility service. BACKGROUND: Owners of properties located on Reliez Valley Road in unincorporated Martinez have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. A sufficient number of property owners whose properties could benefit from the extension of a public sewer have expressed interest in investigating and forming an Alhambra Valley Assessment District (AVAD). The area where the AVAD would be formed is shown on Attachment 1. N: \ENVRSEC \Position Papers \Leavitt \2007 \PP Formation of AVAD 2007 -3 Reliez Valley 12- 6- 07.doc POSITION PAPER Board Meeting Date: December 6, 2007 subject CONSIDER THE FORMATION OF AN ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) FOR PROPERTIES ON RELIEZ VALLEY ROAD IN UNINCORPORATED MARTINEZ FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE RELIEZ VALLEY AVAD NO. 2007 -3 FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE AVAD The initial steps toward creation of Reliez Valley AVAD No. 2007 -3 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the AVAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Reliez Valley AVAD No. 2007 -3. Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize formation of an AVAD consisting of 14 properties on Reliez Valley Road by: 1. Adopting a resolution of intention to create Reliez Valley AVAD No. 2007 -3 for the purpose of installing sewer improvements (Exhibit 1); 2. Adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. Adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Reliez Valley AVAD No. 2007 -3 (Exhibit 3). NAENVRSEC \Position Papers \Leavitt\2007 \PP Formation of AVAD 2007 -3 Reliez Valley 12- 6- 07.doc c Ir W J J Z-1 �E . all, ..1 �t4s131VU: POTENTIAL AVAD AREA AVAD SEWER POSSIBLE AVAD PARTICIPANTS YI Central Contra Costa Sanitary District V L V N SITE \� HILL LOCATION MAP N.T.S. 9E •► ► ► ►•,,,►►nuu n�nn►►►► ►nnnnnnnn ► ► ► ►� ► ►� ►n ►�••••�•nnni is RD 0 900 FEET t AVE Attachment PROPOSED BOUNDARY OF RELIEZ VALLEY AVAD N0.2007 -3 1 EXHIBIT 1 RESOLUTION NO. 2007- RESOLUTION OF INTENTION TO CREATE RELIEZ VALLEY ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment would be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system would facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which the District and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: Construction and installation of approximately 1,700 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Reliez Valley Road in unincorporated Martinez, California. 2. This Board finds that the parcels within the Alhambra Valley Assessment District are shown within the boundaries of the map entitled, "Proposed Boundary of Reliez Valley AVAD No. 2007 -3." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. This District will provide loan financing for the improvements to be repaid by assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of fifteen (15) years with interest at a rate to be fixed by the District. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments will be placed on owners' tax bills in fiscal year 2008 -2009. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter on February 21, 2008 at the District offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 5.2(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the District's mitigating construction specifications that would be required of the project. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 2 RESOLUTION NO. 2007- RESOLUTION APPROVING BOUNDARY MAP RELIEZ VALLEY ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -3 The Board of Directors of the Central Contra Costa Sanitary District resolves: A map entitled "Proposed Boundary of Reliez Valley AVAD No. 2007 -3" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Reliez Valley AVAD No. 2007 -3, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described district in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, the County of Contra Costa, and the District because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of the District to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APROVED AS TO FORM: Kenton L. Alm, District Counsel EXHIBIT 3 RESOLUTION NO. 2007- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS FOR RELIEZ VALLEY ALHAMBRA VALLEY ASSESSMENT DISTRICT NO. 2007 -3 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On December 6, 2007, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, the County of Contra Costa, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. The County of Contra Costa will, in the opinion of the Board of Directors of CCCSD, be benefited by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of the County of Contra Costa, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to the County of Contra Costa. PASSED AND ADOPTED this 6th day of December 2007 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel Alhambra Valley Assessment District Program Curtis Swanson Environmental Services Division Manager December 6, 2007 Alhambra Valley Assessment District Program • Voluntary assessment districts based on contractual assessment process. • Separate districts for direct connectors & neighborhood projects. • Assessment districts need to be formed within 3 years after trunk sewer completion. 1 Alhambra Valley Assessment District Program ■ Funds will come from CCCSD reserves or bank loan • Loan period: 15 years • Interest Rate: LAIF rate or bank rate plus 1% administration fee • Minimum fixed interest rate of 6% Alhambra Valley Assessment District Program • Participants will not have to pay costs for non - participants. • CCCSD will front costs for non- participants. • CCCSD will be reimbursed as non- participants connect to sewer system in the future. 2 Alhambra Valley Assessment District Formation Criteria ■ 3 properties needed to form an assessment district. ■ 60% of properties must be developed. ■ At least 50% of properties must participate in an AVAD. ■ Once an AVAD is initiated, residents have 18 months to complete sewer construction. Approval Points ■ Board must approve each AVAD at these points: 1. Initiate formation. 2. Approve Engineer's Report & election. Order improvements & assessments. 3. Approve & levy final assessments. 3 Costs Eligible for Financing ■ Share of the District trunk sewer cost ■ Sewer main extensions to serve neighborhoods ■ Lateral sewer in the street ■ CCCSD capacity fee Costs Not Eligible for Financing ■ Septic tank abandonment ■ Lateral sewer on private property ■ Other CCCSD fees rd AVAD No. 2007 -1 ■ For the 68 properties that directly connect to the trunk sewer. ■ CCCSD has paid for costs of trunk sewer. AVAD No. 2007 -2 ■ Sewer extension off trunk sewer ■ Will serve properties along Gordon Way, Milthwait Drive & Millican Ct. ■ 45 potential participants ■ 75% interest in forming an AVAD ■ Design is 90% complete 71iii, 5 AVAD No. 2007 -3 ■ Sewer extension off of trunk sewer ■ Will serve properties along Reliez Valley Road east of "T" intersection. ■ 13 potential participants ■ 61% interest in forming an AVAD. n_ i Y Recommendation ■ Initiate formation of the following Alhambra Valley Assessment Districts: AVAD No. 2007 -1 AVAD No. 2007 -2 �-1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 Type of Action: HUMAN RESOURCES No.: 9.a. Human Resources subject: ADD SECRETARY III (G -52 $3780 - $4567) TO THE ENVIRONMENTAL SERVICES DIVISION IN THE ENGINEERING DEPARTMENT AND AUTHORIZE FILLING THE POSITION Submitted By: Initiating Dept. /Div.: Ann E. Farrell, Director of Engineering Engineering Department REVIEWED AND RECOMMENDED FOR BOARD ACTION: N. _ ISSUE: Board authorization is required to add and fill a new position. James M4Aelly General Manager RECOMMENDATION: Add the position of Secretary III (G -52 $3780 - $4567) to the Environmental Services Division of the Engineering Department and authorize filling. FINANCIAL IMPACTS: Adding and filling this position will add approximately $50,000 per year plus benefit costs to the Engineering Department budget. ALTERNATIVES /CONSIDERATIONS: The increased workload could continue to be handled by hiring a series of temporaries. This is not recommended. BACKGROUND: The District's new mercury watershed permit includes a pollution prevention requirement to permit the approximately 330 dental offices that use or remove amalgam. In addition, the District's new local limits for industrial and commercial dischargers, which are driven by the new effluent requirements in our 2007 NPDES permit, require lower limits for mercury, lead, cyanide, and copper that create the need to survey all 400 -500 manufacturing and vehicle service businesses in our service area. Depending on the outcome of this survey, some of these businesses may need to be permitted. These new critical programs and initiatives, in addition to the existing workload, have created the need for additional secretarial services in the Environmental Services Division. Staff has sought to keep up with the new demand by using temporary services but the technical nature of the work and the need for interaction with customers does not lend itself to being effectively handled by temporary staff. N: \ENVRSEC \Position Papers \Farrell \2007\Add Secy III to SC 12- 6- 07.doc POSITION PAPER Board Meeting Date: December 6, 2007 subject: ADD SECRETARY III (G -52 $3780 - $4567) TO THE ENVIRONMENTAL SERVICES DIVISION IN THE ENGINEERING DEPARTMENT AND AUTHORIZE FILLING THE POSITION Below is a partial listing of tasks that would be assigned to this position: • Support IU Academy (e.g. process invitation, RSVPs, assist inspectors with presentations and handouts, analyze and prepare summary of surveys). • Prepare and process reminder packets for dental permits. Track receipts of dental permit responses and prepare associated reports. • Analyze and enter lab data into spreadsheets for Annual Pretreatment and Pollution Prevention Reports. • Prepare informational mailings of outreach materials to businesses, such as vehicle service, impacted by new Local Limits and changes to Title 10. • Analyze and enter inspection data from East County and West County for Clean Water Program (CWP) into database. • Conduct initial reconciliation of field work logs and database entries for District pretreatment and CWP storm water inspections. • Maintain source control files including identifying and marking closed facilities. The Source Control inspectors currently perform some of these tasks and other tasks are the result of new programs. Having these and other administrative tasks performed by the Secretary III will free up inspector time to interact with and assist customers. A small portion of the tasks (-5 -10 %) are directly related to the Clean Water Program and these costs would be recovered. The existing Secretary III in Environmental Services will focus on the remaining work of the 39 persons in the Environmental Services Division, including the permit counter, development inspection, household hazardous waste collection, and planning. The Human Resources Committee has reviewed this request and suggested that it come to the full Board for consideration. RECOMMENDED BOARD ACTION: Authorize the addition and filling of a Secretary III (G -52 $3780 - $4567) in the Environmental Services Division of the Engineering Department. NAENVRSEC \Position Papers \FarreI1\2007Wdd Secy III to SC 12- 6- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 6, 2007 No.: 10.a. Budget and Finance Type of Action: APPf LOVE FINANCIAL REPORT subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2007 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. Submitted By: Debbie Ratcliff, Controller Initiating Dept./Div.: Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Ratchiff/V "Araves Jame . Kelly, General Manager ISSUE: Board approval is requested to submit a Comprehensive Annual Financial Report (CAFR) to the Government Finance Officers Association of United States and Canada (GFOA) for review. RECOMMENDATION: Review and approve the June 30, 2007 CAFR for GFOA submission. FINANCIAL IMPACTS: There is an application fee for submission of a CAFR for review based on total revenues of the entity applying. The District fee is $480 based on this sliding fee schedule. ALTERNATIVES /CONSIDERATIONS: None for the current year. BACKGROUND: The GFOA is a professional association of state /provincial and local finance officers in the United States and Canada, and has served the public finance profession since 1906. The association's members are dedicated to the sound management of government financial resources and the GFOA provides input to the Governmental Accounting Standards Board (GASB). The GFOA sponsors the Certificate of Achievement for Excellence in Financial Reporting Program. The Finance and Accounting Division has prepared the District's CAFR as of June 30, 2007. The District was awarded a Certificate of Achievement for Excellence in Financial Reporting by the GFOA for reports submitted for the 2000 -2006 fiscal years. The Certificate of Achievement is the highest form of recognition for excellence in state and local government financial reporting. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. The CAFR includes ten years of historical financial and statistical data. This report must satisfy both generally accepted accounting principles and applicable legal requirements. N:WDMINSUPWDMIN \POSPAPER \CAFR 12- 06- 07.doc Page 1 oft POSITION PAPER Board Meeting Date: December 6, 2007 Subject APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2007 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. A Certificate of Achievement is valid for a period of one year only. We believe our current comprehensive financial report continues to meet the Certificate of Achievement Program's requirements and we are asking approval to submit it to the GFOA to determine its eligibility for another certificate. The Board Finance Committee reviewed a draft of the June 30, 2007 CAFR in detail on November 13, 2007 and had no recommended changes. RECOMMENDED BOARD ACTION: Approve the CAFR for submission to the GFOA. NADMINSUPWDMIMPOSPAPEMCAFR 12- 06- 07.doc Page 2 of 2