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Home My WebLink About11/15/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.c. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM DVC TRIPLEX ASSOCIATES FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8553 IN THE CITY OF PLEASANT HILL, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5605— PARCELS 1 AND 3 *) Submitted By: Initiating DeptJDiv.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: "v M. Mullin J. Miyamoto -Mills r Swanson A. Farrell V James A. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8553 and required for a recent public sewer extension off Golf Club Road and Paso Nogal in Pleasant Hill (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from DVC TriPlex Associates for an easement shown on the recorded final map of Subdivision 8553 in Pleasant Hill, accepting Job 5605 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5605 PP DVC Triplex Assoc 11- 15- 07.doc ftftft` 1 1 O 0 zr Q j a � r 1 1 1 r J Q O Z O 1 CONTRA COSTA LEGEND: — ) - NEW SEWER _.o- EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District CANAL A, �O 2�, PKWY LL LOCATION MAP N. T. S. T GOLF CLUB RD r1..__ ACCEPT EASEMENTS JOB 5605 - PARCELS 1 AND 3 Attachment 1 Central Contra Costa Sanitary District A--L BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 15, 2007 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS FROM CONTRA COSTA JUNIOR COLLEGE DISTRICT, DIABLO VALLEY COLLEGE, PLEASANT HILL, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5605 — PARCEL 2 *), Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept /Div.: Engineering /Environmental Services 2!2k� 1�1 4--� (4 �1' /4�vx - M. ullin J. yamoto -Mills C. Swanson A. Farrell James V. Kelly ' Y'General Manager ISSUE: A resolution of the Board of Directors is required to accept an offer of dedication and public sewer improvements, and to authorize staff to record the resolution. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during the recent sewer extension off Golf Club Road in Pleasant Hill (as shown on Attachment 1). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Contra Costa Junior College District, accepting Job 5605 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5605 PP CC JR College Dist 11- 15- 07.doc J O Z O a r COSTA AL I Z 'co ra LEGEND: / —E— NEW SEWER _.o- EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District 41fc) �r i I I I I 1 I I I A� \ �T GOLF CLUB RD I i i i PKWY LL LOCATION MAP DIABLO VALLEY COLLEGE ACCEPT EASEMENT JOB 5605 - PARCEL 2 - Attachment 1 NV Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date NOVEMBER 15, 2007 No.: 3.e. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM LARK PLACE DEVELOPMENT, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8461 IN THE ALAMO AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5608 — PARCEL 1-) Submitted By: Initiating Dept. /Div Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 2�2�� . Mullin J. Mi moto -Mills - �A C. Swanson a(�-- A. Farrell am* Viarnes WKelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8461 that is required for a recent public sewer extension off Lark Lane in the Alamo area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Lark Place Development, LLC for an easement shown on the recorded final map of Subdivision 8461 in the Alamo area, accepting Job 5608 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. NAENVRSEMPosition Papers \Mullin\2007 \5608 PP Lark Place Dev 11- 15- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM BRADDOCK AND LOGAN GROUP Il, LP FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8338 IN THE CITY OF WALNUT CREEK, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5609— PARCEL 1 *) Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating DeptJDiv.: Engineering /Environmental Services 14 : U� M. Mullin J. amoto -Mills C. Swanson A. Farrell Viarnes M. elly General Mbnager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication, public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8338 and required for a recent public sewer extension off Oak Road and the Iron Horse Trail in Walnut Creek (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Braddock and Logan Group II, LP for an easement shown on the recorded final map of Subdivision 8338 in Walnut Creek, accepting Job 5609 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. WENVRSEMPosition Papers \Mullin\2007 \5609 PP Braddock & Logan 11- 15- 07.doc RD WALNUT 0 PC . CREEK O Cr— SITE LEGEND: NEW SEWER EXISTING SEWER EASEMENT AREA •— e- PRIVATE MAIN Central Contra Costa Sanitary District ACCEPT EASEMENT JOB 5609 - PARCEL 1 co x 0 0 Attachment 1 GPIy LEGEND: NEW SEWER EXISTING SEWER EASEMENT AREA •— e- PRIVATE MAIN Central Contra Costa Sanitary District ACCEPT EASEMENT JOB 5609 - PARCEL 1 co x 0 0 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 15, 2007 No.: 3.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM OAK ROAD STATION HOMEOWNERS ASSOCIATION, INC. (JOB 5609 — PARCEL 3 *), PARNELL COURT, WALNUT CREEK, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept /Div.: Engineering /Environmental Services v. I -0� M. Mullin J. Miy oto -Mills C. Swanson A. Farrell James . Kelly General anager ISSUE: A resolution of the Board of Directors is required to accept an offer of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement that is required for a recent public sewer extension off the Iron Horse Trail in Walnut Creek (as shown on Attachment 1). Staff has reviewed the easement documents and determined that they are in compliance with District standards. This easement is required for the sewer extension serving Subdivision 8338, "CountryGate" RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Oak Road Station Homeowners Association, Inc. on behalf of the District, and recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007\5609 PP Oak Rd Sta HOA 11- 15- 07.doc Central Contra Costa Sanitary District RD WALNUT CREEK X 0 0y-- SITE 1 LOCATION MAP N. T. S. ACCEPT EASEMENT JOB 5609 - PARCEL 3 J 1 Lli o / 1 0 = I 0 � � 1 Attachment 1 � r i PARNELL C Central Contra Costa Sanitary District RD WALNUT CREEK X 0 0y-- SITE 1 LOCATION MAP N. T. S. ACCEPT EASEMENT JOB 5609 - PARCEL 3 J 1 Lli o / 1 0 = I 0 � � 1 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 15, 2007 No.: 3.h. Consent Calendar Type of Action: SET PUBLIC HEARING Subject: SET DECEMBER 20, 2007 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC HEARING FOR THE COLLECTION SYSTEM OPERATIONS (CSO) FACILITIES IMPROVEMENTS PROJECT MITIGATED NEGATIVE DECLARATION Submitted By: Initiating Dept. /Div.: Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 04 R. Leavitt D. Berger C. Swanson A. Farrell James M elly General kranager ISSUE: District practice is to hold a public hearing prior to the Board's possible adoption of a Negative Declaration or a Mitigated Negative Declaration. RECOMMENDATION: Set December 20, 2007 at 2:00 PM as the date and time for a public hearing on adoption of a Mitigated Negative Declaration (MND) for the proposed CSO Facilities Improvements Project. FINANCIAL IMPACTS: Not applicable. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: A draft MND has been prepared for the proposed CSO Facilities Improvements Project. The District proposes to construct a new administration, crew, and warehouse building, and demolish exiting, unsuitable buildings used for the same purposes at its current 1250 Springbrook Road, Walnut Creek location. The project also includes new landscaping and parking at the site. The draft MND was released for public review from November 9 to December 10, 2007. A copy of the MND will be provided to Board members at its November 15, 2007 meeting. While not required by law or the District's procedures, it has been the District's customary practice to hold public hearings in advance of the adoption of MNDs. Holding a hearing on the proposed MND for this proposed annexation would be consistent with this practice. RECOMMENDED BOARD ACTION: Set December 20, 207 at 2:00 PM as the date and time for a public hearing on adoption of a Mitigated Negative Declaration (MND) for the proposed CSO Facilities Improvements Project. N: \ENVRSEC \Position Papers \Leavitt\2007 \PP Set Public Hearing on Neg Dec for CSO 11- 15- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3A. Consent Calendar Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH NEXUS INTEGRATION SERVICE, INC., FOR THE PURCHASE AND EXPANSION OF THE DISTRICT'S STORAGE AREA NETWORK Submitted By: Mark Greenawalt Initiating Dept ✓Div.: I.T. Administrator Administration / Information Technology REVIEWED AND *_Sso,�-07 M. Greenawalt, I.T. Administrator `D FOR BOARD ACTION: ington D. Ratqwy sing & Controller Manager sgraves ,rector of Administration James M. elly, General Manager ISSUE: The Board of Directors' authorization is required for execution of agreements in amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute an agreement with Nexus Integration Service, Inc. for the purchase and implementation of a hard drive expansion cabinet for the existing Storage Area Network (SAN) system in the Information Technology Section. FINANCIAL IMPACTS: The agreement for the hardware, implementation, first year maintenance and contingency reserve is $61,000.00. ALTERNATIVES /CONSIDERATIONS: Do not acquire additional disk space for our centralized network data storage system. However this does not support the long -term goals of the District for TV Inspection, GDI, Document Imaging, Communication Services, Disaster Recovery Plan and other projects that require a high capacity of data storage. Information Technology Staff reviewed the less expensive Network Attached Storage (NAS) data storage solution and determined that the systems would not provide the necessary performance and manageability for the future needs of the District. BACKGROUND: The District's future data storage needs will continue to increase each year. With the increasing use of video and digital files, the TV Inspection project is one of several projects generating large files. The TV Inspection project requires storage and retrieval of 200 to 400 GB (Gigabytes) of disk space per month and estimates approach 40 TB (Terabytes) in the next several years for maintaining historical data. TV Inspection video files are linked and can be accessed through the GDI mapping system. POSITION PAPER Board Meeting Date: November 15, 2007 subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH NEXUS INTEGRATION SERVICE, INC. FOR THE PURCHASE AND IMPLEMENTATION OF THE DISTRICT'S STORAGE AREA NETWORK In addition, there are multiple network servers, currently in operation, that are reaching their maximum data storage capacity for storing training videos, digital images and photographs, database applications and disk -to -disk backups. In early 2007, the Board of Directors approved the purchase of a centralized data storage Equal Logic PS400E SAN system from Nexus Integration Services for $111,000. The Equal Logic SAN was selected because the system is manageable, scalable, and expandable and meets the growing data storage needs at the District. Approximately 75% of the original SAN system's 10 TB of disk space has already been allocated and therefore the expansion of the existing system is necessary. Information Technology staff recommends expanding the current SAN system by acquiring an additional hard drive expansion cabinet containing 10 TB of storage space for a total of 20 TB on the system. The District's SAN has the ability to expand to a maximum capacity of 400 TB of disk space through the attachment of additional hard drive cabinets. The next request for additional SAN storage will likely occur in 6 to 12 months. For the expansion of the District's SAN, hardware and implementation services will be acquired through Nexus Integration Services Inc. Nexus was selected due to the need to match the existing primary SAN system. Nexus pricing is based on the General Services Administration (GSA) government contract that provides competitive pricing for information technology products and services through a cooperative procurement program. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a contract with Nexus Integration Service, Inc. in an amount not to exceed $61,000 for the implementation of a SAN. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.j. Consent Calendar Type of Action: HUMAN RESOURCES subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE DISCIPLINARY APPEAL PROCEDURE Submitted By: Cathryn Freitas, H.R. Initiating Dept. /Div.: Administration /Human Manager Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: 66*-- 2g!�V�, NZ4& C. Freitas R raves f ames Kelly, General Manager ISSUE: When a disciplinary matter is appealed to the Board, the Board must employ a neutral third party to hear the matter and recommend action to the Board in accordance with the Memorandum of Understanding between the District and the Employees' Association, Public Employees' Union, Local One, Article III, Section 3.4.13. RECOMMENDATION: Direct staff to secure the services of an arbitrator. FINANCIAL IMPACTS: The cost to the District of the disciplinary hearing and the arbitrator's written recommendation, as well as the court reporter and transcript, is approximately $4000. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Director of Plant Operations Doug Craig issued a Notice of Intent to Terminate Mr. Mark Lafferty, Mechanical Maintenance Technician III. Mr. Lafferty appealed the proposed termination at Step Three of the disciplinary appeal process. General Manager James Kelly appointed Director of Administration Randall Musgraves to be the Step Three Hearing Officer. Mr. Musgraves upheld the termination. His decision has been provided to the Board under separate cover. Mr. Lafferty has appealed the Hearing Officer's decision to the Board, who must secure the services of a neutral third party to hear the case. The Human Resources Committee reviewed this matter at its November 8, 2007 meeting. RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator in accordance with the District's disciplinary appeal process. CADocuments and Settings \cfreitas\My Documents \lafferty pos ppr step 4 10- 30- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.k. Consent Calendar Type of Action: Human Resources subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI THROUGH NOVEMBER 16, 2007 Submitted By: Douglas J. Craig, Initiating Dept /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: i Craig C. Frei as James M Kelly, General manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Utility Worker Maralee Davis has been off of work since August 1, 2007, due to a medical condition. The Board previously approved a medical leave of absence without pay for Ms. Davi. She has requested an extended medical leave of absence without pay through November 16, 2007. Ms. Davi's status will be reviewed at that time, and further Board action will be requested if appropriate. Since this request exceeds the 30 working days that the Department Director and General Manager may approve, Board of Directors' authorization is required. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi through November 16, 2007. N: \POSUP \Correspondence \Position Papers \2007 \Davi Leave of Absence Ext to 11- 16- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.1. Consent Calendar Type of Action: Human Resources Subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR BUILDINGS AND GROUNDS SUPERVISOR HARRY WYLES THROUGH DECEMBER 21, 2007 Submitted By: Douglas J. Craig, Initiating Dept✓Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: i D Craig l ames M elly, General anager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Buildings and Grounds Supervisor Harry Wyles. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Buildings and Grounds Supervisor Harry Wyles has been off of work since October 9, 2007, due to a medical condition. We request that the Board grant Mr. Wyles medical leave of absence without pay through December 21, 2007. Mr. Wyles' status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Buildings and Grounds Supervisor Harry Wyles through December 21, 2007. N: \POSUP \Correspondence \Position Papers\2007 \Wyles Leave of Absence to 12- 31- 07.doc Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.m. Consent Calendar Type of Action: AUTHORIZE AGREEMENT; APPROVE ALLOCATION FROM CONTINGENCY FUNDS FOR THE TREATMENT PLANT PROGRAM subject: AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $95,000 FROM THE TREATMENT PLANT CONTINGENCY ACCOUNT AND EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH LWA, INC. FOR THE DILUTION EVALUATION (DP 7250) Submitted By: Gail Chesler, Associate Engineer REVIEWED AND RECOMMENDED FOR BOARD ACTION: G. Chesler D. Berger Initiating Dept. /Div.: Engineering / Environmental Services mv C. Swanson A. Farrell l ISSUE: Board of Director's authorization is required for the General Manager to authorize spending in excess of $25,000 for projects funded from the contingency budgets of the programs and to execute professional services agreements for amounts greater than $50,000. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), and authorize the General Manager to allocate $95,000 from the Treatment Plant program contingency and execute an agreement for $66,000 with LWA, Inc. for the Dilution Evaluation, DP 7250. FINANCIAL IMPACTS: The total estimated cost to conduct the requisite study is $95,000 including outside consultants and District staff. ALTERNATIVES /CONSIDERATIONS: The Board could decide not to move forward with the proposed study. However, this is not recommended because evaluation of dilution ratios by the SF Bay Regional Water Quality Control Board (RWQCB) provides opportunity to re -state the dilution ratio actually experienced at the CCCSD outfall. A higher dilution ratio may lead to a less expensive method to comply with future regulations. BACKGROUND: For deep -water dischargers, such as CCCSD, a dilution ratio (multiplier) is used in setting effluent criteria in NPDES permits for certain pollutants. Historically, the RWQCB has limited these dilution ratios to not more than 10:1 without regard to the actual dilution accomplished by the flows of Suisun Bay passing over the CCCSD outfall. This maximum 10:1 dilution ratio has applied for all deep -water dischargers. N: \ENVRSEC \Position Papers \Chesler\2007 \PP Contracts Outfall Dilution Study 11- 15- 07.doc POSITION PAPER Board Meeting Date: November 15, 2007 suviect: AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $95,000 FROM THE TREATMENT PLANT CONTINGENCY ACCOUNT AND EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH LWA, INC. FOR THE DILUTION EVALUATION (DP 7250) Recently, RWQCB permit writers began using a new strategy in establishing effluent criteria for ammonia. That new strategy is to allow the agencies to provide documentation in support of more favorable dilution ratios and then use those multipliers for calculating ammonia limits (only). Staff expects that the RWQCB will approve a lower ammonia effluent limit within 3 years. CCCSD will be unable to comply with the anticipated lower limit with the maximum 10:1 dilution ratio. Ammonia in the CCCSD effluent does not pose a chronic toxicity problem. After discharge to Suisun Bay, the ammonia will be diluted and will degrade to a non -toxic state rapidly. Staff believes that the actual effluent dilution is significantly greater than the 10:1 ratio now allowed by the RWQCB. If the proposed dilution evaluation shows and the RWQCB approves a higher dilution ratio, CCCSD will likely be able to meet the anticipated ammonia limit without changing the current operating parameters of the treatment process or constructing additional treatment facilities. The hydraulic modeling required for this analysis is highly specialized. Similar work was performed by LWA and their sub - consultant, RMA, as part of the anti - degradation work, which was included in our successful defense of the request to increase the effluent discharge limit for the treatment plant from 45 to 53.8 MGD in 2001. Having the data and model setups from those studies will reduce the time required and provide a financial benefit above what would be obtained from for a new consultant. This project is not included in the 2007 -08 Capital Improvement Budget (CIB) because the change in policy by the RWQCB staff was initiated in the summer of 2007. Staff has conducted a cash flow analysis of the Treatment Plant Program authorization and concluded that adequate funds are available for this project. Staff has concluded that this agreement is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262 since it involves a planning study for possible future actions, which the District has not approved, adopted, or funded, and the outcome of these tasks will not have a legally binding effect on later activities. Approval of this agreement will establish the Board of Directors' independent finding that this agreement is exempt from CEQA. The District will conduct an environmental evaluation of any capital project that is proposed in the future as a result of this study to determine the need for any additional CEQA documentation. N: \ENVRSEC \Position Papers \Chesler\2007 \PP Contracts Outfall Dilution Study 11- 15- 07.doc POSITION PAPER Board Meeting Date: November 15, 2007 subject: AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $95,000 FROM THE TREATMENT PLANT CONTINGENCY ACCOUNT AND EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH LWA, INC. FOR THE DILUTION EVALUATION (DP 7250) RECOMMENDED BOARD ACTION: Find that the project is exempt from the California Environmental Quality Act (CEQA), and authorize the General Manager to allocate $95,000 from the Treatment Plant contingency account and execute an engineering services agreement with LWA, Inc. for the Dilution Evaluation (DP 7250). N: \ENVRSEC \Position Papers \Chesler\2007 \PP Contracts Outfall Dilution Study 11- 15- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 3.n. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION Subject: ACCEPT THE CONTRACT WORK FOR THE ULTRAVIOLET DISINFECTION EXPANSION PROJECT, DISTRICT PROJECT 7240, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept /Div.: Clint T. Shima, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: — S1 I � *1 aw oaa4 C. Shima B. Thafi ecki A. Farrell ames M. Velly, General Manager ISSUE: Construction has been completed on the Ultraviolet Disinfection Expansion, District Project 7240, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Ultraviolet Disinfection Expansion, District Project 7240, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The Ultraviolet Disinfection Expansion Project installed six new ultraviolet disinfection (UV) banks in two channels that parallel the existing eighteen banks in six channels, and expands the UV process capacity to approximately 135 million gallons per day (mgd). One channel influent gate and eight channel effluent gates were also replaced as part of the project. During construction, a second influent gate was determined to need replacement, and was added as part of the work. The increased UV disinfection capacity will significantly reduce the need to bypass partially treated wastewater to the holding basins and potentially to Walnut Creek during wet weather events. On April 6, 2006, the Board of Directors authorized the award of a contract for the construction of the project to D. W. Nicholson Corp. The Notice to Proceed was issued on May 8, 2006. The work was substantially completed on October 12, 2007. The remaining items of work consist of minor punch -list items, which do not affect the project acceptance. The total authorized budget for the project is $4,584,000. The budget includes the cost of engineering design, District forces, testing services, contractor services, etc. NAPESUP \Position Papers \Shima \7240 - Accept- NOC.doc Page 1 of 2 POSITION PAPER Board Meeting Date: November 15, 2007 sub /ect: ACCEPT THE CONTRACT WORK FOR THE ULTRAVIOLET DISINFECTION EXPANSION PROJECT, DISTRICT PROJECT 7240, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Ultraviolet Disinfection Expansion, District Project 7240, and authorize the filing of the Notice of Completion. N:\PESUP \Position Papers \Shima \7240 - Accept- NOC.doc Page 2 of 2 5. ct.1) Annexation Status for Alhambra Valley Area 1. LAFCO approved Alhambra Valley Estates annexation on August 8. 2. LAFCO approved annexation of 242 properties on November 14, 2007. 3. Appeal period ends December 18. 4. Staff to report to Board in Early 2008 on issues & CEQA approach for properties outside Urban Limit Line. i Assessment Districts • Potential up to15 assessment districts. • 6 neighborhoods actively interested in forming assessment districts. • Staff will seek approval of Board to initiate formation of 3 assessment districts on December 6, 2007. • Approval to form 3 more assessment districts will be sought December 20, 2007. 2 PHASE 1 �t it N . PHASE 2 PHASE 1 RELIEZ -- 99 VALLEY '6 PHASE 1 RD 9a. FEET ALHAMBRA VALLEY RD LOCATION MAP 2 ALHAMBRA VALLEY TRUNK SEWER PHASE 2, DP 5919 Contract Cost: $ 774,965.00 Contractor: Marques Pipeline, Inc. Notice to Proceed: September 24, 2007 Construction Completion: January 2, 2008 N3 o 9J J 9I � G I J I � PIT r 1 / Yt z /3' ref 3 at, ii//sloq kked,�g To: Contra Costa LAFCO Date: November 14, 2007 From: Kon & Janet Andronis Karl & Linda Hempflng Mark & Karen Rolandelli Cc: CCCSD Re: CCCSD Annexation No. 168C Tom & Barbara Sharman Jim & Beth Hein and Phil & Carol Zeidman 5. a. We respectfully request that LAFCO approve CCCSD Annexation No. 168C. We were originally included in the current CCCSD project to annex portions of the Alhambra Valley. We began meeting with CCCSD in fall 2004, signed annexation agreements, and received favorable progress updates. On May 3, 2007 we received a letter from CCCSD stating that nine parcels cannot be annexed to CCCSD because they are outside the Urban Limit Line. The County "discourages" extension of utility services outside the ULL. We immediately met with our County Supervisor, Gayle Uilkema. She gave us historical perspective on the ULL beginning with the 1990 passage of Measure C. She explained that in 2005 the City of Martinez submitted a proposal to LAFCO to bring Alhambra Valley acreage into the ULL — the Alhambra Valley Ranch and the Creekside Oak Estates major subdivisions. LAFCO approved. It was placed on the ballot as part of Measure L, which passed and became effective November 2006. The result is that an "island" containing our properties was created within the new Urban Limit Line. We cumulatively own seven parcels totaling 84 acres. • Karl and Linda Hempfling — 2 parcels totaling 4 acres, occupied • Tom and Barbara Sharman — 1 parcel totaling 9 acres, occupied • Kon and Janet Andronis — 2 parcels totaling 16 acres, undeveloped • Mark and Karen Rolandelli —1 parcel totaling 10 acres, undeveloped • Jim and Elizabeth Hein and Phil and Carol Zeidman — 1 parcel totaling 45 acres, undeveloped (Frank and Sandra Hall own the remaining two parcels outside the ULL. However, they do not wish to be included as they recently installed a new septic system.) Since fall 2004, in anticipation of the sewer service, Andronis, Rolandelli, and Hein/Zeidman (owners of the undeveloped parcels) have spent over $500,000 in development costs. We have gathered information that we believe may be helpful in assessing our situation. Appendix A lists citations that support items 1, 2,3,6,8,9, 10 below. 11/14/2007 Page 1 of 18 1) Environmental Health and Safety Our primary goal in seeking sewer service is based on a desire to preserve the health of the environment. Our properties are all in the Alhambra Creek watershed. Septic systems can fail, contaminating the soil. We also want to ensure the health and safety of the individuals using a wastewater system and believe a sanitary sewer facility is the proper handling of wastewater. The State Director of Environmental Health strongly recommends sewer connection if the dwelling is within 300 feet of a sewer line. The County "discourages" but does not prohibit extension of utility services to properties outside the ULL. The Contra Costa Health Services Health Officer Regulations for Subdivisions and Individual Systems state that individual systems are considered to be a temporary means of sewage disposal+ An applicant who is considering applying for a septic system permit must first explore sanitary sewer availability. The applicant may proceed with an individual system only if the sewering agency provides a written statement that they refuse to annex the property, or, it is impossible to connect to the property, or, the connection is economically unfeasible. Further, these regulations are based on Housing and Urban Development "Minimum Property Standards ", the Uniform Plumbing Code, the California Health and Safety Code, the Manual of Septic Tank Practices/Health, Education and Welfare, California Regional Water Quality Control Boards — Central Valley and Bay Area Regions, and the Ordinance Code. In addition, the Health Officer will not allow the repair of failing or improperly functioning individual systems when a sanitary sewer is available. 2) Consistency with Sphere of Influence Our properties are within the Sphere of Influence of the CCCSD and the City of Martinez. The County General Plan Section 7, figure 7 -3 shows the ultimate area expected to be served by CCCSD. We receive water from the City of Martinez. Here are a few excerpts from the General Plan we believe are germane to our situation: "Like water districts, sewer districts are required by State law to have adopted "Sphere of Influence" boundaries which show the ultimate area that is expected to be served by the agency." "Urban development shall be encouraged within the sewer Spheres of Influence adopted by the Local Agency Formation Commission." "Encourage LAFCO to establish sewer service Spheres of Influence that are coincident with the boundary of planned urban development in this General Plan, including those rural areas that currently receive service ". It follows that if we are in the sewer SOI, and are receiving water from the City, we are also within an area of planned urban development. In fact, our properties have all urban services except sewer. 11/14/2007 Page 2 of 18 3) Land area and land use Our parcels are zoned A -2 with a Land Use Designation of Agricultural Lands. None of these properties is being used for agriculture, nor have they been used for agriculture for about 50 years. 4) Likelihood of significant growth in the area and in adjacent areas There is no likelihood that providing sewer service to these seven parcels will constitute a " growth - inducing infrastructure ". Growth is limited by virtue of the zoning alone, as our properties are zoned A -2, 5 -acre minimum. In addition, CCCSD has indicated they would only install a 4" lateral pipe from the street to any building site. A 4" pipe can only support one residence which is another growth- limiting factor. Three of the parcels already contain residences. The remaining four parcels could result in only an additional nine homes. These numbers are eclipsed by the growth around us that has already occurred, specifically, Alhambra Valley Ranch with 17 home sites, Alhambra Valley Estates with 23 home sites, and Creekside Oak Estates with seven home sites. This totals 47 home sites compared to our potential nine. There is no additional growth that can occur in our immediate area. 5) Effect of the proposed action and of alternate actions on adjacent areas There is no effect of this action on adjacent areas. In fact, this simply brings us in line with what our neighbors are receiving. For our own properties, we see the effect of improved environmental health and a better quality wastewater system than can be achieved via a septic system. 6) Adequacy of services in adjacent areas With the notable exception of sewer, our properties have all the urban services that any neighboring parcel has (water, schools, police and fire protection, etc.). 7) Ability of the entity to provide services We are within the SOI of CCCSD. They have indicated that they are ready, willing and able to provide sewer service to us, along with the remainder of Alhambra Valley residents. CCCSD prefers to avoid inefficient, piecemeal processing of annexation applications. 8) Timely availability of water supplies All of these properties are either currently receiving water from the City of Martinez, or, have a "will- serve" letter from the City. The City will provide water when and if the property is developed. The County Plan Goals and Responsibilities and Implementation Measures regarding Sewer SOI are almost identical to those of the Water SOI. In many instances, if one substitutes the word "water" for "sewer', they are identical. 11/14/2007 Page 3 of 18 Attachments: Appendix A. Citations that support Items 1, 2,3,6,8,9, 10 above Appendix B. Map showing our properties outside the ULL and in an "island" Appendix C. Property Comparison Chart Appendix D. Andronis Background Appendix E. Hempfling Background Appendix F. Rolandelli Background Appendix G. Sharman Background Appendix H. Hein/Zeidman Background Appendix I. Contact List 11/14/2007 Page 5 of 18 APPENDIX A 1) County General Plan, Sewer Service Goal 7 -L. To provide wastewater treatment that preserves, and to the extent feasible, enhances water quality and the natural environment. County General Plan, Sewer Service Policy 7 -32. Development of rural residences... that will be served by septic tank and leach fields shall be discouraged in ... soils with poor percolation characteristics. Alhambra Valley Specific Plan Section H. C Goal 3. Policy 4. Require all new development to be served by a public sewer service or to provide an adequate and safe septic system which meets the standards of the County Health Department. County General Plan 7.2 Relationship to Other General Plan Elements. Consistency with the Safety Element is achieved through goals and policies which afford protection related to... avoidance of health hazards associated with inadequate provision of potable water and sanitary sewer facilities... 2) County General Plan 7.7 Sewer Service Introduction. Like water districts, sewer districts are required by State law to have adopted "Sphere of Influence" boundaries which show the ultimate area that is expected to be served by the agency. ...however, there are areas which are included within the current sewer service boundaries or Sphere of Influence areas, but which are not planned for urban development under the provisions of this General Plan. These latter areas include open space properties owned by the East Bay Regional Park District, and lands outside the Urban Limit Line designated by this plan to remain in agricultural uses. County General Plan 7.7 Sewer Service. Like water districts, sewer districts are required by State law to have adopted "Sphere of Influence" boundaries which show the ultimate area that is expected to be served by the agency. County General Plan Sewer Service Policy 7 -31. Urban development shall be encouraged within the sewer Spheres of Influence adopted by the Local Agency Formation Commission. County General Plan, Sewer Service Implementation Measure 7 -z. Encourage LAFCO to establish sewer service Spheres of Influence that are coincident with the boundary of planned urban development in this General Plan, including those rural areas that currently receive service. County General Plan, Sewer Service Implementation Measure 7 -y. Encourage sewer service agencies and ... LAFCO to annex lands planned for urban development by this General Plan into their service areas. 11/14/2007 Page 6 of 18 3) County General Plan, Implementation Measure 8 -2 Agricultural/Open Space subdivisions are considered a long -term rural/residential use of the land. Parcel size shall be a minimum of 5 acres in lands designated Agricultural Lands and ...40 acres in lands designated prime productive agricultural lands. County General Plan, Agricultural Resource Goal 8 -H. : To preserve prime productive agricultural land outside the Urban Limit Line exclusively for agriculture." County General Plan, Agricultural Resource Policy 8 -29. "Large contiguous areas of the County should be encouraged to remain in agricultural production, as long as economically viable." County General Plan, Agricultural Resource Policy 8 -30. In order to reduce adverse impacts on agricultural values and reduce urban costs to taxpayers, the County shall not designate land located outside the ULL for an urban land use. County General Plan, Agricultural Resource Policy 8 -33. The County shall encourage agriculture to continue operating adjacent to developing urban areas. County General Plan, Agricultural Resource Policy 8 -47. The County shall ensure that its fiscal policies and practices provide the maximum lawful protection to owners of agricultural lands. County General Plan, Public, Semi - Public, Landfill and Open Space Use Land Use Designation (b) Agricultural Lands (AL). The purpose of the Agricultural Lands designation is to preserve and protect lands capable of and generally used for the production of food, fiber and plant materials. 6) Alhambra Valley Specific Plan H.C. Goal 1, Provide adequate levels of public services within Alhambra Valley. County General Plan, Land Use Element Policy 3.8, Policy 3 -6. Development of all urban uses shall be coordinated with provision of essential Community services or facilities including... roads, law enforcement and fire protection services, schools, parks, sanitary facilities, water and flood control. 8) Alhambra Valley Specific Plan H. C. Goal 3 Policy 5. The establishment of small community well water systems to serve proposed subdivisions shall be prohibited. 9) The State requires LAFCO to set the boundaries of local agencies with a preference granted to accommodating addition growth within—the boundaries of those local agencies that can best—provide necessary governmental services in the most efficient manner feasible. 11/14/2007 Page 7 of 18 LAFCO Policies & Standards, Item C., page 4. Annexation proposals should avoid creation of "islands"... not served by the annexing agency... County General Plan, Land Use Element Policy 3 -8. Infilling of already developed areas shall be encouraged. 10) County General Plan, Rural Residential Development Implementation Measure 8 -v. (2). Agricultural/Open Space subdivisions are considered long -term rural/residential use of the land. Parcel size shall be a minimum of 5 acres in lands designated Agricultural Lands. County General Plan, Rural Residential Development Implementation Measure 8 -v (4) (a) Each parcel must have an "on- site" producing water well. County General Plan, Rural Residential Development Implementation Measure 8 -v (7) The land must be suitable for septic tank use ... and percolation tests must be passed. County General Plan, Rural Residential Development Implementation Measure 8 -v (13) Exception to any of the above Rural Residential Ranchette criteria may be considered by the hearing body upon a showing, in writing, of unique or unusual circumstances relative to the subject property. County General Plan, Agricultural Resources 8.7 Introduction. The proliferation of minor subdivisions has the effect of creating smaller and smaller parcels of land in agricultural areas, with more and more "ranchettes" units owned by non - farming families moving into the area and bidding up the price of the land, which in turn drives out the original farmers. Adequate minimum parcel sizes in agricultural zones must be maintained in order to protect the existing farm operations... County General Plan, Agricultural Resources Policies 8-47. The County shall ensure that its fiscal policies and practices provide the maximum lawful protection to owners of agricultural lands. 11/14/2007 Page 8 of 18 -�Iap jl?"- 7Jej,? '1: the )----!L and in ,,-ta "island" xfl" "'Urban Limit Line Area to be Annexed City Limits CCCSD LAFCO 07-12 A > . . . . . . . . . . . . . . . A 11 PIL 3 C� C! 7 9 of ��± jt + A > . . . . . . . . . . . . . . . A 11 PIL 3 C� C! 7 9 of c O co .r cu Q O U Q O s.. U X Q i El N Q a O N N N N N N N i Q Q Q Q Q Q 0 N .Or a. N 0 w G U 0 .Q co 41 t� r h cM {V N C C6 C ._� c6 C N r E N — 5- O -0 _= N E A N N E A N Z O 00 r- .— "' E N N "+ O X O X O w = m Q >(n N Q O Q Q2�cn2 c F�- MNNr- �t G) 0 V O O 0) � - T W Q co d cs c. m E LJ _ Q C O C N M m �1Q J > Cl) J Q J f!� J J J J J QQQQQ Q a O N N N N N N N Q Q Q Q Q Q 0 N a a. N 0 w G U 0 N a� � U ate' N C6 co CE i -0 Cc y.... cL6 N — 5- O -0 Q E A a) .. Y W E A N N 00 r- .— "' E N N a so 0 0 0 0 0 0 0 •., w "wwww3 (D� L —CU w .aEco�c m Q >(n UO Q >W I-� Q2�cn2 c F�- W W N Q w 0 N a 0 N 0 w G 0 a� � U ate' N O C7 a U � C7 wJ U > '15 00 r- Uawww..� N 0 0 0 0 0 0 0 •., w "wwww3 APPENDIX D Owners: Kon and Janet Andronis Parcel Numbers: 367- 090 -014 and 367- 090 -015 Home Address: 148 Gordon Way, Martinez, CA We purchased our property in the Alhambra Valley in 1971. Twice previously, we attempted to subdivide our 16 acres into three parcels. We wanted to build our "dream home" on one parcel. Because the property did not percolate, we withdrew the applications. The minor subdivision depended solely on getting sewer service. In early fall 2004, CCCSD began meeting with the residents of Alhambra Valley to discuss the sewer. Ongoing meetings with CCCSD ensured us that funding was there, and the project was solid. Consequently, we proceeded with an application for a minor subdivision. We have spent over $40,000 in development costs. On May 3, 2007, we received the letter from CCCSD telling us that, because we were not within the ULL, we could not be annexed to CCCSD. We were understandably upset. In connection with the subdivision application, we requested a pre - planning review with the Community Development Department. During the pre - planning meeting in August 2006, we were advised that our parcels are outside the ULL. We asked about the impact and were advised there was none — that the impact of the ULL was covered by the zoning laws. During that same meeting, when discussing sewer, we told the planners that sewer was not an issue - that we were going on sewer and had in fact signed an annexation agreement with CCCSD. At no time during this meeting, did the County advise us that being outside the ULL meant that we could not get sewer service. What is particularly irking is that the proposed building site for our new home is immediately above our current residence. Please see the photo. The position of the truck shows the end of our current residence property line on Gordon Way and the proposed building site. We have been trying to subdivide for 34 years. We are now age 63 and 58. This current delay for an unknown period jeopardizes the realization of our "dream home." Given these delays, building our own "dream home" has become less and less feasible. We have begun looking for a home that can accommodate us, very likely outside the unique and beautiful Alhambra Valley where we've lived for so long, 11/14/2007 Page 10 of 18 APPENDIX D (continued) Photograph showing en(, (4 current residenci,- pr(ppi r fine oi: ( r(rvclon Wal ini, omc)esc.-P building site 11/13/2007 Page 11 of 18 APPENDIX E Owners: Karl and Linda Hempfling Parcel Numbers: 365- 120 -003 and 365 -120 -994 Home Address: 1150 Briones Road and 1170 Briones Road We have two parcels each zoned A -2, 1150 Briones Road (APN# 365 -120 -003) and 1170 Briones Road (APN# 365 - 120 -004) which are fully developed with homes on each. We are requesting sewer for each lot. No other development on these lots is to take place. Seventy -five percent of the properties touch the 7,000 acres of EBRPD, and the other 25% touch two neighbors (LaForte and Davidson) who are both receiving sewer. Attached is a photo showing the location of our property. We would like LAFCO to reconsider our request and allow us to connect to sewer now and not wait until we have a problem with our septic system — making it more difficult to connect. 11/13/2007 Page 12 of 18 } 7w Ift JA' X(� y x w h d n s y. I tV 4 .. Alt "15 f b �� 11 •� a. i � _ 4 r S 3 " " APPENDIX F Owners: Mark and Karen Rolandelli Parcel Number: 367 -150 -031 Home Address: 9 Whitfield Cte, Pleasant Hill, CA 94523 We have owned this property for over five years. We pay our $5,000 a year CCC property taxes. There are approximately 17 properties that tie in with a subdivision dating back to the 1940's off Oakbridge Lane. Most of these properties are having a hard time perking for septic areas. Some are on their 3rd or 4h field. We were told that the sewer was going to be extended out Alhambra Valley. We were asked if we wanted to hook up to the sewer line. Not "maybe you can be included" or "you might be able to," but, if we wanted to hook up to fill out the paperwork. We did, and we expected to be included. Our property should be hooked up to the sewer line and not dropped. I bought a water and sewer easement for $60,000.00 from John Curtis, who owns the Creekside Oak Estates being built below our land. For some strange reason, his property was included in the ULL after the fact. There is no reason we should not be included in the sewer system. We will have two pieces of land that CCC collects property taxes on every year. It will be at least $10,000 a year! I should think if you have 17 properties paying this type of money to CCC, then they should be working for the people of the county who pay taxes. You give me water, telephone, cable, internet, gas, electricity, but not server. You hire someone that changes the ULL last year, but can't foresee the future of the rest of the properties. Maybe you need to hire someone that can foresee the future. It's not just as if the sewer talk has just started now. This person, I heard, was involved with selling properties in Alhambra Valley Ranch. Well now, he has drawn a circle or island around our 17 properties for no known reason. Same lot size, same zoning, same everything, but we are excluded! Why would there be an island when the City has a Sphere of Influence that should start from one area to another and not let open spots in between. 11/13/2007 Page 14 of 18 APPENDIX G Owners: Tom and Barbara Sharman Parcel Number: 367 -130 -013 Address: 295 Millthwait Dr., Martinez My Name is Thomas Sharman. My wife, Barbara, and I have come to you to ask you not to drop our parcel from being able to connect to the new sewer line to be installed on Millthwait Dr. All of our properties fronting Millthwait Dr. are going to be annexed by Contra Costa Sanitary District for sewer connections. We own the property at address is 295 Millthwait Dr. The property is located at the end of Millthwait Dr. The parcel was part of a subdivision that was created in the early 1960's. The paved Millthwait Dr. ends at our property line. We have two homes on our property. One home was built by John Swett for his family in 1892. The other home was built by Martinez for his daughter in 1848 and is known at the Altamira Adobe. This adobe building is one of the few adobes left in the county. We have all the utilities: Gas & Electric (PG &E), Water (City of Martinez), Telephone (AT &T), and Television (Comcast). All of these utilities are brought to us from the end of Millthwait Dr. at the property line. We, like all of the other parcels on Millthwait Dr., have a septic tank system for our sewerage. In 1971, we subdivided, from our parcel, a piece of property at the end of Millthwait Dr., and built a single family home. The address of this home is 291 Millthwait Dr. All of these homes are within 300 feet of Millthwait Dr. We have a common driveway that gives both parcels, 291 & 295 Millthwait Dr., entry to Millthwait Dr. It seems that the "Outside the Urban Limit Line" and the "Inside the Urban Limit Line" runs down the middle of our common driveway to Millthwait Dr. 295 Millthwait Dr. is "Outside the Urban Limit Line ". Therefore, 295 Millthwait Dr can't connect to the new public sewer that will be run down Millthwait Dr. 291 Millthwait Dr. is "Inside the Urban Limit Line" and can connect to the New public sewer line that will be run down Millthwait Dr. This situation is not treating both parcels fairly. Both 291 and 295 Millthwait Dr. have exactly the same physical entry to Millthwait Dr. (Frontage and Common driveway), but 295 Millthwait Dr. is being penalized with a technicality that should not apply to this situation. We hope that you come to the conclusion that 295 Millthwait should be allowed to connect to the new public sewer line that will be installed on Millthwait Dr. Please do not drop 295 Millthwait Dr. (Assessor's Parcel No. 367 - 130 -013) from the list of properties that can hook up to the sewer system. The next page shows a detail map of the homes on Millthwait. The following page shows two photos which further illustrate our situation. 11/13/2007 Page 15 of 18 APPENDIX G Retail Map of homes on Millthw- o F *,carman) W Q i` m Z kA Z b► 1 S CIS L �► ;"{. y p . Ti , � r- ;. - :. • Y A APPENDIX G Sharman Photos MILLTAWAll fie. 11/13/2007 Page 17 of 18 APPENDIX H Owners: Jim & Beth Hein and Phil & Carol Zeidman Parcel No: 367- 080 -001 We have owned this property for eight years. It is zoned for five -acre minimums, and we have approximately 45 acres. We want a minor subdivision with a set -aside which is a total of five lots. This will include a house for Jim and Beth Hein. Phil Zeidman wants to build two homes, one for his son and one for his daughter. We have spent considerable amounts of money on soils testing, engineers, etc. The CCCSD has given us the impression that they were bringing us sewer lines. Now they are not. This is very disappointing, but it urill not stop us from building our homes. 11/13/2007 Page 18 of 18 4 z ti P� x m ¢ '� z w N a u w o O yV! _O�" W v M O� •--� ,_, M O Z N N -- tt M ttn M cM+1 O N T M O O\ 00 d' 00 ON ON O V 1 w ry O O O O O O M O O O A O a, o O M O � O tn O 00 0 w ��l a d IC M � M � � rrVl M M M C/] rV V rA O �¢ �w a ¢w 0.4 H w oa oa cn O o; o; O a M N cn A� V'1 ON ¢ tn O tn kn U d WO, a\ 3U 3u U va H¢ Owl Cd a4N� aN ON w O xH W Nx - F. N rn 4 z ti P� x m ¢ '� z w N a u w 0 0 N 9) The creation of islands As a result of the November 2006 election, an "island" was created within the Urban Limit Line. That island contains our properties. We are surrounded by either the City of Martinez city limits or the Urban Limit Line. Appendix B "Map showing our property outside the ULL and in an "island" clearly demonstrates our predicament. One only needs to look at the map to conclude that the existence of the "island" makes no sense. • Parcel A is Hein/Zeidman • Parcel B and C is Andronis • Parcel D and E is Hall (not included in this request) • Parcel F is Sharman • Parcel G is Rolandelli • Parcel H and I is Hempfling Those parcels outside the ULL but without a parcel number did not request annexation to CCCSD. As a further comparison, please refer to Appendix C "Property Comparison" chart. Note that Alhambra Valley Ranch and Creekside Oak Estates have nearly identical property characteristics as we. Yet, they were considered `urban' enough to be brought into the ULL which allowed them sewer service. It is logical that if these major subdivisions will have sewer service, then we should also be allowed access to sewer service. 10) Ranchette Policy In earlier meetings, we were advised to look at the Ranchette Policy, as our request for sewers would not be in line with that policy. The policy is not applicable to us. We have reviewed the Ranchette Policy in the County General Plan. A quote of the policy illustrates the Intent of the Law. From the County General Plan page 8 -21. "The policies of the Contra Costa County Board of Supervisors regarding Ranchettes is contained in a 1983 resolution of the Board (No. 83/407) entitled Rural Residential Development". The policy states that Ranchettes created by such parcelization are inappropriate in prime agricultural areas where active cultivation such as row crops or orchards are present. Furthermore, the policy states ranchettes are to be discouraged within city spheres of influence. This General Plan incorporates the Rural Residential Development policy as it relates to subdivisions of lands planned for agricultural uses. The plan specifically discourages major subdivisions in agricultural areas." We are not in a "prime agricultural area." We have no active cultivation presently nor are our lands planned for agricultural uses. We are not "driving out original farmers." There are no "existing farm operations" to protect. Again, we all have water from the City of Martinez. Thank you for your time. We welcome the opportunity to discuss this with you. 11/14/2007 Page 4 of 18 Item 5.a.2 Water Environment Federation Technical Conference 2007 Highlights Douglas J. Craig Craig H. Mizutani November 15, 2007 WEF Conference Activities • 29 workshops (Saturday — Sunday) • 119 technical sessions (Monday— Wednesday) • 8 facility tours • 1,000 equipment exhibitors (267,000 sq.ft.) 1 Clean Water Act 35 -Year Anniversary WEF Survey Top 5 Water Quality Challenges 1. Upgrading and maintaining infrastructure — 80+ Percent 2. Water scarcity and reuse — 70+ Percent I Diffuse sources of pollution — 55+ Percent 4. Trained water professionals — 47 Percent 5. Emerging contaminants — 45 Percent Some Industry Trends - Nutrient removal and advanced treatment • Sustainability and energy efficiency • Membrane technologies • GIS and asset management • Water reuse 2 Nutrient Removal and Advanced Treatment • "The greatest opportunity for water quality progress is nutrient removal." — Ben Grumbles, EPA Assistant Administrator for Water • "EPA is developing numeric effluent limits for nitrogen and phosphorus." • Mostly an east coast problem, but may be applied to the United States as a whole. Nutrient Removal and Advanced Treatment • Pharmaceuticals and endocrine disruptors • Further reduction in organics (BOD) discharged M Sustainability and Energy Efficiency • AB 32 — Greenhouse Gas Initiative • Greenhouse Gas inventories • Emission reduction strategies — January 1, 2012, legally enforceable ARB rules Membrane Technologies • Advancements in membrane technology • Use of membranes to replace or augment clarifiers • Substantial cost reductions possible 4 GIS and Asset Management • Consolidation of information and drawings • A tool for asset management Water Reuse • Water scarcity • Global warming 5 WEFTEC 2007 Vendor Exhibits • Vendors Exhibits — 3 Days • Over 1,000 Vendors • 267,000 sq. ft. = 6 acres = 4.5 football fields WEFTEC 2007 Vendor Exhibits • Unique Opportunity — One -Stop Shopping — See Product, Talk to Manufacturers, Side - By -Side Comparisons, — Treatment Plant & Collection System Equipment, Chemicals, Safety, Regulations, Public Information A WEFTEC 2007 Vendor Exhibits • Benefit to District Projects — Primary Expansion: Grit Removal — Metals Removal: Carbon — Sleepy Hollow Pumping Station: Lift Stations — San Ramon Pumping Station: Bypass Pumps — Hall Drive Project: Pressure Sewers — Solids Handling Project: Aluminum Roofs — Various Projects: Linings /Coatings WEFTEC 2007 Vendor Exhibits • New Technologies — MBR Technology for Nutrient Removal — Easy Access Manholes — Manhole Telemetry — UV Cured CIPP Process — International Presence • Equipment/Consulting From Asia • Chemicals /Carbon From India • Process Equipment From Israel, Asia, and Europe • Increased Environmental Opportunities in Mexico 7 Item 5.a.3 MERCURY WATERSHED PERMIT Board Meeting Douglas J. Craig November 15, 2007 MERCURY WATERSHED PERMIT HEARING • RWQCB Hearing November 1, 2007 - Comments . EPA expressed support . BACWA /WSPA recommended approval . BayKeeper — problems with anti - backloading and risk management program • Board approved 6 -0 • 30 -Day appeal period CURRENT MERCURY LIMITS - 87 ppt average monthly • 1,000 ppt peak daily • 18 ppt average monthly (May 18, 2010) 46 ppt peak daily (May 18, 2010) MERCURY WATERSHED PERMIT CONCENTRATION LIMITS - Average monthly 66 ppt - Average weekly 72 ppt - Triggers: - Average monthly 41 ppt - Average weekly 65 ppt 2 TRIGGER EXCEEDENCE • Accelerated sampling • Report trigger exceedence • Action plan for mercury reduction • Annual reporting MERCURY WATERSHED PERMIT MASS LIMITS 2.23 kg /year average annual • 1.8 kg /year (in 10 years) • 1.3 kg /year (in 20 years) Mass conversion — 35 ppt annual 3 SCHEDULE FOR WATERSHED PERMIT IMPLEMENTATION • 90 -day review by Office of Administrative Law Approved November 7 • 90 -day review by Environmental Protection Agency • Effective early to mid -2008 CONSEQUENCES OF WATERSHED PERMIT • Final mercury limit in current permit (18 ppt) no longer applicable • New limits: 72 ppt average weekly • 66 ppt average monthly • ~35 ppt average annual 4 Actual Mercury Results CCCSD Year Annual Average Peak Sample ppt Ppt 2004 26 69* 2005 34 74* 2006 18 40 2007 18 31 * Exceeds monthly average in mercury watershed permit ON THE HORIZON • Mercury limits will be lowered in 10 and 20 years • Air regulations are scheduled to be reviewed and possibly revised in 2009/ 2010 9 SUMMARY • Compliance likely — no guarantee • Some near -term "breathing room," but challenges remain • Must continue to look at options to reduce mercury — Source Control and pilot projects C6 L6 E a) a Y d d L U 3 c *..Nmm L 3 0 J r%ft 0 0 CN c (1) o as CL o N am m L El y 0 0 N L^, W W 0 Z LO O C) N Iv- M L E U N Y W K U H a J (1) c� U H Q W OC F- ca 0 a 2 Y O J 0 0 N Z H 4 N N 0 0 00 O t CO lD v W a' J N LL > Wzz > m O Q 2 Q� W � W t! 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C� p ^ U cn E .- E C: L •— C;)•— W m 4- O O U O O O a� D ■ a) Q.. 0 U U O ^L LL mE m E O O U ca Eo W O 0 cn U U U m O co 4- ^O a) W O cn �� c O cn • CD cn c: ca ��U -1 =a) _0 a) U � — U) _0 EM 0 C: Lo .2 -o.S a) cn o 0 �o om -0 0 0 0 > Qm QU zUT c E a� 0 C: cn D U U U r, a ;ri C: W ^C: W E � p E w 0 C6 0 L (D 0 L.. cn cn 0 C: W O 0 70 a) U-0 a) 0 CD O cn p C) O cn p O V O O CD O. cn p. cn O -- C6 C6 � 0 co E w r, a ;ri Ow 0 U) 0 �J REVISED (All Revisions /Additions in Blue) Agenda Item 5. a. 5) Board Meeting of November 15, 2007 Announcements: a) Advertisement of the Treatment Plant Site Improvements, DP 7251 This project will improve the access, safety, and maintenance of seventeen areas at the Treatment Plant Site and at the Martinez Pumping Station. The project will include plant site drainage modifications to meet current stormwater codes; replacement of fencing to prevent access to District facilities; pavement repair, sealing and striping; handicap access modifications; landscape improvements; and addition of permeable paving, a new trend in stormwater management. The project will be advertised in December 2007 and bids will be opened in January 2008. The construction cost is currently estimated at $1,800,000. Further information will be presented when Board approval of the construction contract is requested. b) Surplus Vehicle Sale On Saturday, November 17th at 9:00 a.m., six District vehicles will be sold at auction by First Capitol Auction. The auction site is 50 Solano Avenue in Vallejo. The vehicles can be inspected on Friday, November 16th from 9 a.m. to 4 p.m. C) Emergency Radio System Improvement, DP 8222 This project was established to either improve the District's current emergency radio system or replace it with another. The District's current emergency radio system is a low band technology. This system has historically provided inadequate coverage of our service area and manufacturers no longer support this technology. Staff has conferred with Contra Costa County and other agencies that are working to develop a regional radio system and have found that such a solution is at least three to five years away. County Telecommunications has entered into an agreement with Fisher Wireless to provide radios and UHF service until a regional radio system is available. The system has been tested within the District's service area with excellent results and staff is working with the County to purchase radios and service under their agreement so as to provide emergency radio service for the District until a regional system is available. REVISED (All Revisions /Additions in Blue) d) Headquarters Office Building Carpet and Painting Contract The Purchasing Division will send out requests for quotations on Wednesday, Nov. 21st for the painting and carpeting of the HOB building. Due to the upcoming holiday season and the ten -week lead -time for the carpet tiles, it is projected that work will begin April 1, 2008 and continue for several months. The work will be performed at night and on weekends in order to minimize the disruption to District operation. e) North Orinda Sewer Renovation, DP 5963 (Phase 3) At the June 7t" Board meeting, staff discussed the use of a new technology known as "Expanda RibLoc pipe liner" that would be demonstrated as part of this project. This new technology installs a spiral liner in the existing pipe using manholes as insertion points. This process doesn't require digging and /or bypass pumping, and is quicker and less disruptive to the public /traffic. The location of the demonstration project is in downtown Orinda in front of the Fire Station and next to the Library. Several Board Members expressed interest in visiting the site when the demonstration begins. The contractor tentatively scheduled the work for December 3rd but the delivery of the RibLoc pipe has been delayed. The work is now scheduled for late December or early January. Please contact Senior Engineer Andrew Antkowiak (925 -229- 7396) and he will make arrangements for a tour once work begins. fl Strategic Planning Followup The consultant's report will be distributed early next week, and Staff will discuss how to follow up and will report back at a December Board meeting. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 6.a. Administrative Type of Action: EXTEND CONTRACT subject: CONSIDER EXTENSION OF CONTRACT FOR LEGAL SERVICES WITH KENTON L. ALM AND MEYERS, NAVE, RIBACK, SILVER & WILSON FOR THE PERIOD FROM OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2009 Submitted By: Randall Musgraves, Initiating Dept. /Div.: Administrative /Risk Management Director of Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION: graves /dames M. elly, General anager ISSUE: The contract extension for legal services with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson requires approval by the Board of Directors. The term of the contract is for two years (October 1, 2007 through September 30, 2009). RECOMMENDATION: Approve the contract extension with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson for legal services. FINANCIAL IMPACTS: Future rate increases are equal to future Consumer Price Index changes, with a floor of 2% and a cap of 6 %. ALTERNATIVES /CONSIDERATIONS: The Board could elect not to extend the contract for legal services, although this is not recommended. BACKGROUND: The District has been receiving general legal services and Counsel for the District services from Mr. Kenton L. Alm since 1985 by a contractual arrangement. The term of the contract extension is for two years (October 1, 2007 through September 30, 2009). The District's current contract with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson for legal services expired September 30, 2007. The proposed terms of the contract extension are unchanged from the current contract. RECOMMENDED BOARD ACTION: Approve the contract extension with Kenton L. Alm and Meyers, Nave, Riback, Silver & Wilson for legal services. H: \Executive Assistant Directory\Position Papers \Kenton Alms Contract Extension Position Paper.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 15, 2007 No.: 7.a. Engineering Type of Action: APPROVE RECOMMENDATION subject: CONSIDERATION OF SUSPENDING ISSUING PERMITS FOR YOUTH AND CHARITY CAR WASHES TO DISCHARGE TO THE DISTRICT'S COLLECTION SYSTEM Submitted By: Initiating Dept /Div.: Tim Potter Engineering /Environmental Services Source Control Program Superintendent REVIEWED AND RECOMMENDED FOR BOARD ACTION. 11— ..at T. Potter A. Farrell K. Alm James M. Kelly General Manager ISSUE: At the November 1, 2007 Board Meeting, staff was directed to prepare a Position Paper for Board action to suspend issuing permits for youth and charity car washes while the matter is studied further. RECOMMENDATION: Provide direction to staff regarding suspending issuing permits for charity and youth carwash fundraising events pending further study. FINANCIAL IMPACTS: Minimal. ALTERNATIVES /CONSIDERATIONS: The Board may choose to leave the permit requirement unchanged. BACKGROUND: Since Fiscal Year 1996 -97 the District has been conducting stormwater inspection services in the cities of central Contra Costa County by agreement with the Contra Costa Clean Water Program. The District's scope of services under this agreement does not include inspecting charity and youth carwash fundraising events and staff does not inspect them. However, in early 2008, the Regional Water Quality Control Board is expected to impose a new regional stormwater permit. This permit is expected to require stormwater agencies to enforce the ban on discharges from car washes to storm drains. Due to these increased standards, the District has agreed to receive discharges to the sanitary sewer from car wash fundraising events as a community service to help the process. Recently, a Boy Scout Troop Leader approached the Town of Moraga about a proposed car wash at a local gas station, and was told by a Town employee that the Troop could not discharge wastewater to the storm drain. Town of Moraga staff suggested that the Troop Leader contact the District for approval to discharge the car wash wastewater to the sanitary N:\ADMINSUP\ADMIN \DIST- SEC \Suspend Permit Charity Car Washes 11- 15- 07.doc POSITION PAPER Board Meeting Date: November 15, 2007 subject. CONSIDERATION OF SUSPENDING ISSUING PERMITS FOR YOUTH AND CHARITY CAR WASHES TO DISCHARGE TO THE DISTRICT'S COLLECTION SYSTEM sewer. District staff prepared and hand - delivered a simple, one -page special discharge permit, waived the permit fee, and agreed to allow the discharge to assist with this fundraising effort. This permit process is designed to help ensure the discharge to the sanitary sewer system is done safely, and that the District's system is protected. The Board has expressed a desire to facilitate charity and youth carwashes, and has directed staff to prepare a position paper to suspend issuing permits, pending further study. RECOMMENDED BOARD ACTION: Provide direction to staff regarding suspending issuing permits for charity and youth carwash fundraising events pending further study. N:WDMINSUPWDMIN \DIST- SEC \Suspend Permit Charity Car Washes 11- 15- 07.doc