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HomeMy WebLinkAbout11/1/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM PHILIP BARTON AND PATRICIA ARIEY BARTON FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7410 IN THE LAFAYETTE AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5532 — PARCEL 2 *) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Y72 _ 1 M. Mullin J. iyamoto -Mills C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7410 and required for a recent public sewer extension off Reliez Valley Road in the Lafayette area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Philip Barton and Patricia Ariey Barton for an easement shown on the recorded final map of Subdivision 7410 in the Lafayette area, accepting Job 5532 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5532 PP Barton 11- 1- 07.doc Central Contra Costa Sanitary District 0 PLEASANT HILL IV \,o LOCATION MAP N. T. S. r ACCEPT EASEMENT JOB 5532 - PARCEL 2 Attachment E Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.e. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CHERRY LANE ASSOCIATES, LTD. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8468 IN THE CITY OF WALNUT CREEK, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5564 — PARCEL 2 *) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: vlr"2 M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell X14— ames M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8468 that is required for a recent public sewer extension off Buena Vista Avenue in the City of Walnut Creek (as shown on Attachment 1. Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Cherry Lane Associates, Ltd., for an easement shown on the recorded final map of Subdivision 8468 in the City of Walnut Creek, accepting Job 5564 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5564 PP Offer Ded Cherry Lane 11- 1- 07.doc I i _ 001' LEGEND: —�- NEW SEWER I N EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District 0 WALNUT CREEK ITE 9L, \„J G O� LOCATION MAP N. T. S. �29 i N� ` 9L ACCEPT EASEMENT JOB 5564 - PARCEL 2 Q Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM MARDEL, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8496 IN WALNUT CREEK, ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5570 — PARCEL 1 *) Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept./Div.: Engineering /Environmental Services "v *7 • ylL�l.4v✓ yq M. Mullin J. Miyamoto -Mills C. Swanson A. Farrel #nes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8496 and required for a recent public sewer extension off Via Del Sol Walnut Creek (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Mardel, LLC for an easement shown on the recorded final map of Subdivision 8496 in Walnut Creek, accepting Job 5570 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin \2007 \5570 PP Mardel 11- 1- 07.doc Im O r D to LEGEND: --e- EXISTING SEWER _�. NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA - PARCEL Central Contra Costa Sanitary District 409,41 JL ] H7 3( OA�JKPARKBL� PLEASANT�E HILL SITE SUNNYVALE-AV U CREEK 1 IL LOCATION MAP N. T. S. CARONI ST ACCEPT EASEMENT JOB 5570 PARCEL 1 C Z Z n O M Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CHARLES D. ADAMS FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF MINOR SUBDIVISION MS 808 -00 IN THE CITY OF WALNUT CREEK, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5603— PARCEL 2 *) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin J. Miyamoto -Mills . Swanson A. Farrell ames M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Minor Subdivision MS 808 -00 and required for a recent public sewer extension off Third Avenue in Walnut Creek (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Charles D. Adams for an easement shown on the recorded final map of Minor Subdivision MS 808 -00 in Walnut Creek, accepting Job 5603 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. WENVRSEMPosition Papers \Mullin\2007 \5603 PP Adams 11- 1- 07.doc W C m Z SECOND AV�J� 2 -SITE T IRD AV WALNUT CREEK 1 LOCATION MAP N. T. S. LEGEND: —e NEW SEWER _.o- EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District I. THIRD AVE i I 1 ACCEPT EASEMENT Attachment JOB 5603 - PARCEL 2 1 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.h. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CLYDE MILES CONSTRUCTIONS COMPANY, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF MINOR SUBDIVISION MS 010018 IN THE ALAMO AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5606 — PARCEL 2 *) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: VI - 14"A4.L � *' M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell mes M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Minor Subdivision MS 010018 and required for a recent public sewer extension off Danville Boulevard in the Alamo area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Clyde Miles Constructions Company, Inc. for an easement shown on the recorded final map of Minor Subdivision MS 010018 in the Alamo area, accepting Job 5606 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007\5606 PP Clyde Miles Constr 11- 1- 07.doc i GP WALN ALAMO LOCATION N. T. S. LEGEND: \ / — — PRIVATE ROAD EASEMENT — ) EXISTING SEWER —�} NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA- PARCEL Central Contra Costa Sanitary District is O� ACCEPT EASEMENT JOB 5606 - PARCEL 2 VALLEY N SITE Z" Attachment it Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 1, 2007 No.: 3.i. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS (JOB 5538 — PARCEL 4 *), FROM WILLIAM AND LORI NICORA (1100 DUNSYRE DRIVE, LAFAYETTE AREA), AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION., M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell mes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and recording of the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during the sewer realignment off Camino Diablo on the Lafayette/Walnut Creek border (as shown on Attachment 1). The original sewer has been abandoned, and an easement has been granted for the new sewer. Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication, accepting Job 5538 public sewer improvements, from William and Lori Nicora on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5538 PP Nicora 11- 1- 07.doc LAFAYETTE y /� r^�— SITE O l r cgMgy0 6�p LOCATION MAP N. T. S. APN 177 - 140 -019 / f ACCEPT NEW EASEMENT CAMINO DIABLO LEGEND: E) NEW SEWER _.e— EXISTING SEWER N EASEMENT AREA Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT JOB 5538 - PARCEL 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 1, 2007 No.: 3.j. Consent Calendar Type of Action: ADOPT A RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS FROM ROBERT W. JARVIS (JOB 5570 — PARCEL 2-),222 VIA DEL SOL, WALNUT CREEK, AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept./Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. yYj , W7a. ire / i Ile M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell / ames M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept an offer of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and recording of the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during the recent sewer realignment off Via Del Sol in Walnut Creek (as shown on Attachment 1). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication, accepting Job 5570 public sewer improvements, and authorize staff to record the resolution with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5570 PP Jarvis 11- 1- 07.doc JO � I / Ii LEGEND: Central Contra Costa Sanitary District PLEASANT] HILL 1f ml OAK PARK BL CREE -SITE L. LOCATION MAP N. T. S. I I I I VIA DEL SOL JARVIS APN 280 - 114 -004 CARONIST ACCEPT EASEMENT JOB 5570 - PARCEL 2 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: NOVEMBER 1, 2007 Type of Action: ADOPT RESOLUTION No.: 3.k. Consent Calendar subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM JOHN M. McKENZIE, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB 5542 - PARCEL 4 *; CAMINO MONTE SOL, ALAMO) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: vz .LCGr- ° M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell mes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during a recent sewer extension at Camino Monte Sol in Alamo as shown on Attachment 1. Staff has reviewed the easement documents and inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement originally dedicated by John M. McKenzie, accepting Job 5542 public sewer improvements constructed within the easement, and authorizing recording of the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5542 PP Offer Ded McKenzie 11- 1- 07.doc WALNUT CREEK RUDGEAR RD SITE Jr� RD ALAMO 2 F NE VALLEY RD �O 4\ N LOCATION MAP N. T. S. MC KENZIE CAMINO MONTE SOL APN 193 - 020 -003 LEGEND: — ) NEW SEWER _.e— EXISTING SEWER N SM EASEMENT AREA Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT JOB 5542 - PARCEL 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.1. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF A QUITCLAIM DEED - EASEMENT TO SHAHRIAR AND CHERYL MONEMI FOR A SEWER EASEMENT (5 VIA CORTE, ORINDA) (DISTRICT PROJECT 1560 — PARCEL 70* (PORTION)) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACT N: M"Mullin J. Miyamoto -Mills C. Swanson A. Farrel mes M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to quitclaim easements and record documents. RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to Shahriar and Cheryl Monemi, and authorize recording of the documents. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: As part of District Project 5833, North Orinda Sewer Renovations, Phase 2, the original sewer alignment has been abandoned. This change is shown in Attachment 1. The District no longer requires easement rights over this parcel as the new sewer pipeline was relocated into the driveway at 7 Via Corte. RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Shahriar and Cheryl Monemi, on behalf of the District, and authorize recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. NAENVRSEMPosition Papers \Mullin\2007 \PP 1560 Monemi 11- 1- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.m. Consent Calendar Type of Action: ADOPT RESOLUTIONS Subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (JOB 6407 — PARCEL 2 *), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO CONTRA COSTA COUNTY (JOB 4420 — PARCEL 1* (PORTION) AND JOB 869 — PARCEL 1* (PORTION)) Submitted By: Initiating Dept. /Div.: George Harrington Engineering /Environmental Services Senior Right of Way Agent REVIEWED AND RECOMMENDED FOR BOARD ACTION: v G J. Miyamoto Mills C. Swanson A. Farrell Mnes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement and authorizing execution of a Quitclaim Deed and recording of the documents. FINANCIAL IMPACTS: None: This is an exchange with relocation of the easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: An exchange of easement rights are required to allow Contra Costa County Public Works to construct their new office expansion. The easement to be quitclaimed by the District presently runs directly underneath the Contra Costa County Public Works proposed new office construction. The Grant of Easement from the County of Contra Costa to the District will re -route the present easement around the new construction and will eliminate any encroachment issues. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to the County of Contra Costa, on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Harrington\2007 \6407 PP GOE Quitclaim CCC 11- 1- 07.doc I I III I I III l III I i III l III N \, o \\�� MARTINEZ SITE AYE 1 fr 1 LOCATION MAP CONTRA COSTA COUNTY 155- 280 -016 155 - 280-015 I .� NEW 10' EASEMENT Ir ABANDON SEWER ` \ Lu AND QUITCLAIM EXISTING EASEMENT N I LEGEND: E $NEW SEWER OLYMPIC DR 0 100 200 N a —�— EXISTING SEWER FED Y Central Contra Costa Attachment Sanitary District ACCEPT JOB 6407 — PARCEL 2 QUITCLAIM JOB 869 — PARCEL 1 (PORTION) 1 y / AND JOB 4420 — PARCEL 1 (PORTION) r Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.n. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE OF COMPLETION subject: ACCEPT THE CONTRACT WORK FOR THE HEADQUARTERS OFFICE BUILDING HVAC IMPROVEMENTS AND ROOF REPLACEMENT PROJECT AND PLANT OPERATIONS BUILDING HVAC IMPROVEMENTS PROJECT, DISTRICT PROJECT 8205 AND 7228, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept✓Div.: Munawar Husain, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: A4 - M. Husain C 1P— A. Rozul msn'- A. Farrell James M. Kelly, General Manager ISSUE: Construction has been completed on the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228, and authorize filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The project work included electrical /HVAC demolition, removal and disposal of ACM roofing, duct cleaning, providing and installing a 125 -ton air cooled chiller and a two -stage absorption chiller system with pumps, VFDs, piping, boiler replacement, replacing and installing new VAVs with reheat, DDC controls and energy management system, air handlers, new roofing on the HOB and the Board Room, fire suppression, office remodeling, weatherproofing the HOB exterior walls, and asbestos abatement work in the Plant Operations Building. On July 20, 2006, the Board of Directors authorized the award of a contract for the construction of the project to Bell Products, Inc. The Notice to Proceed was issued on September 14, 2006. The work was substantially completed on October 19, 2007. However, funds are being withheld to complete final punch -list items. NAPESUP \Cbradley \Position Papers \Husain \DP 8205 -7228 Accept- NOC.doc Page 1 of 2 POSITION PAPER Board Meeting Date: November 1, 2007 Subject: ACCEPT THE CONTRACT WORK FOR THE HEADQUARTERS OFFICE BUILDING HVAC IMPROVEMENTS AND ROOF REPLACEMENT PROJECT AND PLANT OPERATIONS BUILDING HVAC IMPROVEMENTS PROJECT, DISTRICT PROJECT 8205 AND 7228, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Only the District Board of Directors is empowered to accept the Contract work. Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and protecting the Contract work. Guaranty and warranty periods required by the Contract and the statutory period for filing of liens and Stop Notices start on the date of acceptance by the Board of Directors. Final payment to the Contractor is made after expiration of the statutory period for filing of liens and Stop Notices, provided no liens or Stop Notices have been filed, and provided the punch -list items have been completed. The total authorized budget for the project is $5,699,000. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Headquarters Office Building HVAC Improvements and Roof Replacement Project and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228, and authorize filing of the Notice of Completion. NAPESUP\Cbradley \Position Papers \Husain \DP 8205 -7228 Accept- NOC.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 3.o. Consent Calendar Type of Action: SET DATE FOR PUBLIC HEARING subject: ESTABLISH DECEMBER 6, 2007 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES WHICH COULD CONNECT TO JOB 5436 (WENDT RANCH OFFSITE SEWER, SAN RAMON), JOB 5818 (EL TOYONAL, ORINDA), AND JOB 5893 (PINE TREE DRIVE, ALAMO) Submitted By: Initiating Dept. /Div.: Kurt Darner Engineering /Environmental Services Development Services Supervisor REVIEWED AND RECOMMENDED FOR BOARD ACTION: K. Darner J. Miyamoto -Mills C. Swanson A. Farrell Aes M. Kelly General Manager ISSUE: When a Reimbursement Fee is proposed for properties that could connect to a Special Facility or a Standard Facility installed by private individuals, the District Code requires that a public hearing be held prior to the Board of Directors' consideration of the fee. RECOMMENDATION: Establish the Board's regularly scheduled meeting on December 6, 2007, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could connect to the Special Facilities identified as Job 5436 (Wendt Ranch Offsite Sewer, San Ramon), the Special Facilities identified as Job 5818 (El Toyonal, Orinda), and to the Standard Facilities identified as Job 5893 (Pine Tree Drive, Danville) FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. BACKGROUND: The design and construction of Special Facilities for Job 5436, the Special Facilities for Job 5818, and the Standard Facilities for Job 5893 were paid for by private individuals. After a project is completed by the installer and accepted by the District, the installer contributes the project to the District for public use. Non - installer properties may connect to the contributed public sewers. The District Code provides for a Reimbursement Fee to the installer, so the installer may recover a portion of the cost for the contributed facility. The proposed Reimbursement Fees would be collected from property owners when they connect to the sewer system. The collected fees would then be disbursed to the installers of the projects. N: \ENVRSEC \Position Papers \Darner\2007 \PP 5436 5818 5893 Reimb Fees 11- 1- 07.doc POSITION PAPER Board Meeting Date: November 1, 2007 Subject: ESTABLISH DECEMBER 6, 2007 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE PROPERTIES WHICH COULD CONNECT TO JOB 5436 (WENDT RANCH OFFSITE SEWER, SAN RAMON), JOB 5818 (EL TOYONAL, ORINDA), AND JOB 5893 (PINE TREE DRIVE, ALAMO) The District Code requires that a notice of public hearing be mailed to owners of properties to which the fee could be applicable at least ten days in advance of the date set for the hearing. The notice is to include a general description of the reimbursement fee program, a description of the facility which gives rise to the proposed fee, and the amount of the proposed fee. RECOMMENDED BOARD ACTION: Establish the Board's regularly scheduled meeting on December 6, 2007, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could connect to the Special Facilities and the Standard Facilities identified above. N:\ENVRSEMPosition Papers \Darner\2007 \PP 5436 5818 5893 Reimb Fees 11- 1- 07.doc Charity Car Washes The link between storm water protection and sanitary sewer discharges Outline • City Storm Water Ordinances • District's Role • Special Discharge Permit Fees • Boy Scout Troop- Moraga • Future Plans S, x.2 City Storm Water Ordinances • Some cities exempt charity car washes from their storm water ordinance — Martinez — San Ramon • Other cities do not have this exemption, however they have not enforced the discharge prohibition for charity car washes • The future trend for storm water agencies will be to redirect discharges from the storm drain to the sanitary sewer District's Role • Source Control staff enforce the City storm water ordinances under contract • Combined inspections benefit about 80% of customers by: — Resolving issues through "one- stop" inspections — Identifying storm water discharges that may need to be redirected to sanitary sewer 2 District's Role • Cities have not asked Source Control staff to inspect charity car washes • Source Control is available to issue a Special Discharge Permit to direct wastewater to the sanitary sewer instead of the storm drain Special Discharge Permit Fees • Source Control Ordinance, Title 10: — "The District may adopt charges and fees to compensate the District for its activities under the Source Control Program" • Source Control staff currently waive the Special Discharge Permit fee for the following discharges: — District projects — Pool and Spa discharges — Non - profit organizations, including charity car washes S .x,.2 k, Boy Scout Troop Car Wash - Moraga • Assistant Scout Master called the Town of Moraga to gain permission for an annual fundraising car wash • Town of Moraga directed him to the District for a Special Discharge Permit • Source Control prepared and processed the permit and waived the permit fee Boy Scout Troop Car Wash- Moraga • Wastewater collection system: — Drain plug (placed inside storm drain) — Sump pump — Hoses — Floor drain in gas station bathroom (sanitary sewer inlet) Future Plans • Contra Costa Clean Water Program will recommend that Cities provide wastewater collection "kits" for charity car washes • Source Control staff will process Special Discharge Permits to allow charity car washes to discharge to the sanitary sewer • Source Control staff plans to waive permit fees for charity car washes and other discharges as indicated • With Board concurrence, add language to District Code to clearly provide staff the authority to waive such fees j,G.2- 5 • Questions /Comments? Central Contra Costa Sanitary District October 26, 2007 TO: BOARD OF DIRECTORS VIA: JAMES KELLY, GENERAL MANAGER ANN FARRELL, DIRECTOR OF ENGINE JlNaA��r FROM: TIM POTTER, SOURCE CONTROL SUPERINTENDENT COLLEEN HENRY, SENIOR SOURCE CONTROL INSPECTORCX SUBJECT: SPECIAL DISCHARGE PERMITS FOR CHARITY CAR WASHES As the Board knows, the District contracts with the Contra Costa County Clean Water Program to provide inspection services for storm water. This partnership was developed because over 80% of the businesses we inspect for pretreatment also require storm water inspection. By having both inspections provided by one inspector at one time, the inconvenience to the business is reduced, as is the cost to our common ratepayers. In short, this partnership represents good government. The focus of the Clean Water Program contract is to inspect businesses to assist them in complying with storm water regulations that prohibit discharge to storm drains. We receive direction from the Cities and the County as to what types of businesses to inspect. Historically the Cities have not asked us to inspect charity car washes and we have not done so. Recently, a Boy Scout troop leader in Moraga approached the Town of Moraga because he was organizing a charity car wash and questioned whether the wastewater should be discharged to the storm drain. He wanted to provide a good example to his troop with respect to protecting the environment. The City advised the troop leader that he should contact the District to obtain a Special Discharge Permit and should collect the wastewater and discharge it to the sanitary sewer. As detailed in the attached press clipping, Colleen Henry worked with the troop leader to build a system that would protect the storm drain system and channel the wastewater into the sanitary sewer. Because the scout troop was not a business and was generating revenue for a non - profit organization, Ms. Henry and Tim Potter made the determination that our standard Special Discharge Permit fee of $65.00 should be waived. The attached article says that CCCSD has put a stop to the practice of charity car washes discharging to storm drains and implies that our personnel are out on weekends looking for violators. At this time, we have not been asked by the Cities to whom we provide storm water inspection services to inspect charity car washes. So this part of the article is a misrepresentation of what we are currently doing. In fact, we have discussed this matter with the Cities and County and the County has agreed with our CADocuments and Settings \afarrell \Desktop \Oct 2007 Charity Car Wash.doc recommendation that the Cities purchase and make available to charity washes pre - made kits which will prevent discharges to the storm drain system by collection and discharge to the sanitary sewer or to landscaped areas. CCCSD could then be contacted to assist with issuing the Special Discharge Permit if the wastewater will be discharged to sanitary sewer. While staff has been interpreting District code to provide flexibility to staff in setting fees for special discharges, the Board could take formal action to make it our policy to wave permit fees for any charity car wash that contacts us regarding a Special Discharge Permit. It has also been our practice to waive permit fees for special discharges from swimming pools and District construction projects. These other situations could also be included if a Board action is taken. We hope this information is helpful in clarifying our role in regulating charity car washes and we will look forward to receiving any input you may have at the November 1, 2007 Board meeting. CADocuments and Settings \afarrell \Desktop \Oct 2007 Charity Car Wash.doc Volume 01; Issue 18 www.lamorindaweekly.com Troop 234 Holds its First Environmentally Friendly Carwash By Lee Borrowman undraising carwashes have always been a part of life in Lamor- inda. Between the Boy Scouts, high school academic clubs and sports teams, few weekends pass without one. Due to poli- cies being enforced of late by the Central Costa County San- itary District ( CCCSD), some of these casual carwashes were having trouble finding a good home. In many cases, the waste- water from the carwashes was running down storm drains and flowing from there through the systems of creeks and rivers that lead either to reservoirs of drinking water or into the Bay. The CCCSD has put a stop to this practice, and local storm drain enforcement personnel are out on weekends looking for violators. So what was Boy Scout Troop 234 to do? Twice a year for the past several years the Troop has held a carwash. Car - wash organizer Tony Silva, who admits that his first reac- tion was "More regulations ?! More work ?!" had to come up with a way to keep up the tradi- tion. Using a plug for the storm Saturday, Oct. 20' We're Srnokin' all day! drain, a couple of sump pumps and an elaborate array of hoses, Silva built a system that chan- neled the waste water not into the storm drain but into a floor drain in the bathroom of a nearby service station; a drain that leads to the sewer and a wastewater treatment facility. "It took a lot of people to pull this off," says Silva. The service station is Lamorinda Gas and Motorsport on Moraga Road. Owner Robert Smeyne donated the water for washing, the electricity to power the pumps, and of course his bath- room floor in support of the Traeger Wood Pellet Grills ,iii Wednesday, October 17, 2007 troop. The Bruzzone family owns the land the carwash is held on, and Bill Snider of Moraga Hardware and Lumber gave the Troop a generous dis- count on the hoses needed for the set -up. Scout Master and chief cook Steve Israel kept the carwashers well fed. Finally, Silva wants to ac- knowledge the help and enthu- siasm of the CCCSD's Colleen Henry, who worked with him on the permit approval process. "It was best experience I've ever had with a bureaucracy," he said with a smile. "Colleen was very enthusiastic about our system; we even got the permit for free." Henry asked Silva if he was willing to serve as a re- source for other groups, and Silva agreed. He is still work- ing out the details, but expects to offer advice, assistance and equipment rental to other non- profit groups. Any funds raised by this service would, of course, go into the coffers of Troop 234 to offset the $500+ cost of acquiring all of the parts and equipment they needed to build their system. MON -FRI: 7:3OAM -6PM SAT: SAM -6PM SUN: 9AM -5PM (925) 376 -3600 1409 MORAGA WAY MORAGA SHOPPING CENTER Central Contra Costa Sanitary District October 26, 2007 TO: BOARD OF DIRECTORS VIA: JAMES KELLY, GENERAL MANAGER ANN FARRELL, DIRECTOR OF ENGINEERING FROM: DON BERGER, PROVISIONAL SENIOR ENGINEER Nf RUSS LEAVITT, ENGINEERING ASSISTANT III LV f9' RL SUBJECT: UPDATE ON CITY OF WALNUT CREEK BUILDING HEIGHT RESTRICTIONS FOR CSO PROJECT The City of Walnut Creek has indicated that our proposed new CSO Building will not comply with their building height ordinance (Measure A). The City has stated that their current height ordinance restricts buildings to a maximum height of 30 feet in this area of Walnut Creek. The proposed CSO building is approximately 38 feet above grade on the south side where it faces the lower yard (the other sides are less than 30 feet high as measured from existing grade). In earlier discussions with City staff, they indicated that the building would qualify for a variance because the building would be situated in a recessed area and would not adversely impact the surrounding area. Other buildings next to CSO are physically taller and are located on higher ground, and consequently, have a much larger visual impact than the proposed CSO building (see attached figure). If the 30 -foot limitation is measured from the original grade at the CSO site the building would comply with the 30- foot limitation, and in fact the building is very similar in height, when viewed from Springbrook Road, as the Springbrook Lofts, which were recently approved. Recently, while previewing our draft Negative Declaration that identified the need for a building height variance, senior City staff stated that they would not be able to grant a variance because the City height ordinance was a voter approved mandate that did not allow for any discretionary decisions by the City staff. Measure A established the heights in place on March 12, 1985 (the date that the voters passed Measure A) as the tallest heights possible on each parcel, absent a vote of the electorate. Subsequent legal review by the City attorney and our own District counsel confirms senior staff's interpretation. City staff expressed frustration with the height ordinance and stated that it has made some areas of the City un- buildable, for example the old "Coop" site near the corner of Geary Road and North Main Street, which has a voter approved height limit of 20 feet. Apparently, council members are also concerned because unattractive parcels, such as the Coop site, cannot be cost effectively improved. However, City staff reiterated they could do nothing to help us because this is a voter - approved ordinance. The Walnut Creek Planning Commission was to have taken this issue up at their meeting Thursday evening, October 25, 2007, but it was continued to a future meeting. The topic on the agenda was "Measure A Interpretation" and the staff report indicated that it was in response to a legal analysis by a developer interested in the "Coop" property mentioned above. The developer, Silverwing Development, makes a case for the City's ability to rezone property and in effect raise the height limit. The Walnut Creek staff recommendation is to reject the interpretation of the developer's attorney and continue with the current interpretation of Measure A. District staff attended the meeting to provide input, but since the item was continued there was not an opportunity to provide comment. At this time there are two basic options available to us: We could go forward with submitting the Plan Review application and Environmental Documentation with the building as designed in order to get formal comments from the City so the District can prepare a studied response. In parallel with this effort, we could investigate other building layouts that could conform with the height restrictions in order to minimize any delays should our initial proposal be rejected. As an alternative, we could elect to redesign the building immediately to meet the Walnut Creek height restrictions and then rework the Environmental Documentation and submit a revised alternative that does meet Measure A requirements. We will update the Board at the November 1 Board meeting, provide staffs thoughts on how to move forward, and ask for direction from the Board. 2 Z 00 JJ mQ Z° Qz aU 0° N J QN 0 00 00 o�h �bo U) N N N N� N 0— �o 0 W o� U) °0 ui 0 w co Ul Z °Z � U o a can Z o� No Q UL U 0 Z /^ z0_m — pW U QN Wo 0 L JM w 000 Q LL i Q I0 I W _ U jw C� � W W I iW � IX Q Z .Z I0 — ' WQ I � I OC N woo I Q Z co UJ 0 (D 20 rn c � m c � � U � U F O m 0 0 C O N C N O O O ca � S pj V `N p,H V O C 'O LL c CV r 00 00 o�h �bo U) N N N N� N 0— �o 0 W o� U) °0 ui 0 w co Ul Z °Z � U o a can Z o� No Q UL U 0 Z /^ z0_m — pW U QN Wo 0 L JM w 000 Q LL i Q I0 I W _ U jw C� � W W I iW � IX Q Z .Z I0 — ' WQ I � I OC N woo I Q Z co UJ 0 (D 20 Item 5.a.3 Collection Systems Operations Facilities Improvements Update November 1, 2007 Board Meeting City of Walnut Creek Review Process • Preliminary discussions surfaced issues related to parking and landscaping, but height restrictions were not identified. (April 2005) • Later discussions identified height restrictions, but that a variance would be possible. (Spring 2007) • Feedback on review of Administrative Draft Mitigated Negative Declaration indicated there was no City discretion possible on height restrictions. (Fall 2007) 1 Measure A Summary • Height restrictions result from Measure A passed by Walnut Creek electorate March 12, 1985 • Measure A "prohibits raising the building height limitations in the zoning ordinance without the approval of the electorate" • Measure A has been interpreted by City of Walnut Creek legal counsel to provide no discretion to staff or elected officials. • Planning Commission has recently been provided a legal opinion by a developer attorney that suggests City discretion is possible. Technical Analysis • CSO yard is in a 30 -foot height limitation zone. • Definition of base elevation is critical to determination of allowable building height. • Current code defines base elevation as existing or finished grade, whichever is lower. • Historically, the CSO yard was excavated approximately 8 feet, resulting in base elevation being much lower than surrounding area. • Re- interpretation of Measure A or zoning ordinance is necessary to construct current design at 3 8 feet total height. K Building as Proposed Y„ v-F Y`� .>m o.eiowQw.aWw�w mso���.m .wo.wao o.m .vracsaowaww ao.n PROPOSEE) PROJECT Building as Allowed by Measure A x PROJECT BASF-:E3 ON MEASURE W ALLOWABLE ENVELOPE 3 Alternatives to Move C S O Facilities Improvements Forward • Redesign building to strictly comply with Measure A, revise Mitigated Negative Declaration (MND) and submit Development Application to City • Complete MND and submit project as designed with argument for reinterpretation of Measure A • Submit project as designed with argument for reinterpretation of Measure A, but include option in MND to redesign within Measure A envelope. Recommended Approach • Submit project as designed and request reinterpretation of Measure A or zoning ordinance, but include MND option for redesign within Measure A envelope. • This approach provides opportunity to make our arguments to the Planning Commission and will generate a written response from Walnut Creek such that a redesign, if needed, can address ALL potential development issues. • Broadening the MND to allow some redesign, if needed, may eliminate need for recirculation of the document if design changes are required. C! C S OD Facility Improvements Modified Schedule Week of November 5 — Make adjustments to Administrative Draft MND. • November 15, 2007 Board Mtng — Set public hearing and begin circulation of Draft MND. • December 20, 2007 Board Mtng — Hold public hearing and, assuming no significant public comments, approve MND and then submit Development Application to Walnut Creek. Receive Board Input A 0 0 N m 0 A 0 m n D N �r 0m D W0 DZ 0 �0 ON K0 U1 T �A A0 Z� 00 00 �0 00 0> 00 r CNT O A CCA 0) Cl) m - U1 N CL co 0 R 0 7 Q0 O CD � W O p c a chi � m m W � � c a D NW Or NO 0 D� g OZ Om me Or 0 Z 0 D� rA 0� m W� rW my mN zm Co m� Z 0 mm D N C A m D 0 m m D D WO X n0 ON K Ao z-0 00 0u �0 AO 0-n DD 00 K) 0 -N v NW �r N0 0 D�KO oz am MC Or z N IN N NNN N QD OWD V O N h n o ca R- E Ci 0 _ U CL K cD ;o 0 n p TI S 0 N� Q y m N O 0 0 N n r cc i 7 (p CD W v NW �r N0 0 D�KO oz am MC Or z Agenda Item 5. a. 4) Board Meeting of November 1, 2007 Announcements: a) Giving Campaign The District Annual Giving Campaign kicks -off with a breakfast event in Bay 11 on Thursday, November 15th from 7 a.m. to 9 a.m. Board Members are invited to attend. The theme for this event is "Show Some Heart ... Do Your Part!" There is a special program planned with music provided by Pump Station Operator Tony MacArthur. There will be speakers from United Way, Earthshare, and Community Health Charities. Pledge forms can be filled out beginning November 1St through November 30th. b) Alhambra Valley Trunk Sewer Final Payment Security Owners Corporation (SOC) is developing a 23 -home subdivision on a 16 -acre parcel in the Alhambra Valley District. In 2006, SOC and the District entered into an Agreement to provide sewer service. One of the conditions of the Agreement is that SOC contribute $400,000 toward construction of the Alhambra Valley Trunk Sewer. The contribution was due in two payments of $200,000 at the beginning of each phase of the trunk Sewer Project. SOC delivered the final $200,000 payment to the District on October 12tH c) Headquarter Office Building Improvements A Request For Quotations for the purchase and installation of carpet, including painting and wallpapering, for the District's Board Room and Lobby will be sent out Friday, November 2, 2007. Staff anticipates the work in the Board Room to start February 15, 2008 due to the ten -week lead -time for the purchase and delivery of the carpet. d) Efforts to Get "Wastewater" Included in IRWMPs (See attached memo from CASA) e) Regional Water Quality Control Board Membership (See attached memo from CASA) 5.a.4) Additional Written Announcements Item 5.a.4.f) National Pretreatment and Pollution Prevention Workshop Tim Potter will be attending the National Pretreatment and Pollution Prevention Workshop that the National Association of Clean Water Agencies (NACWA) is holding from November 14th through the 16th in Denver. This forum is an excellent opportunity for staff to stay informed on emerging issues and priorities, and to network with professionals from diverse wastewater agencies, state agencies and the United States Environmental Protection Agency (USEPA). This conference is included in the Environmental Services Division training budget for fiscal year 2007 -08. Item 5.a.4.a) Regional Water Quality Contril Board Annual Inspection On October 26, 2007, a United States Environment Protection Agency contractor conducted an unannounced inspection for the Regional Water Quality Control Board. The Treatment Plant and the Laboratory were inspected along with the NPDES permit and several reports including the 2006 Annual NPDES Report, the Pretreatment and Pollution Prevention Reports, the Monthly Self Monitoring Reports, and the Flow Meter Calibration Logs and laboratory worksheets were reviewed. The inspector found only one exception; the District's self- monitoring reports are signed by Laboratory Superintendent Bhupinder Dhaliwal. While Mr. Dhaliwal has been authorized to sign the reports for nearly 30 years, a letter of authorization needed to be submitted with each permit renewal and the District was unaware of this requirement. General Manager James Kelly issued a new letter today authorizing Bhupinder to sign the District's self- monitoring reports. October 5, 2007 5. a . 4J. C0 SAL/fo/ Ng ASS80118N of SIXIMINN ARMS 1215 K Street, Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916) 231 -2141 www.casaweb.org TO: CASA Agencies CASA Associates CASA Attorneys cc: Catherine Smith, CASA Executive Director CASA Executive Board CASA Legislative Committee FROM: Mike Dillon, CASA Lobbyist Christina Dillon, CASA Lobbyist RE: NEWS FROM THE CAPITOL - UPDATE THE SPECIAL SESSION ON WATER — EFFORTS TO GET "WASTEWATER" INCLUDED IN IRWMPs As reported in our last legislative update, the Governor called a "Special Session" on September 11th, to address ground water and water storage issues. Subsequently, Senate President pro Tem, Don Perata, has introduced SBX2 2 of the special session, a $5.8 billion dollar state general obligation bond proposal, while the Governor's $9 billion G.O. bond proposal is contained in SBX2 3, by Republican Senator Dave Cogdill. There are similarities between the two proposals, as well as significant differences. Senator Cogdill's proposal includes $5.1 billion dollars for surface storage projects (dams), while Senator Perata's measure provides no funding for dams. Of interest to CASA are provisions contained in both measures for "Water Supply Reliability." Under these provisions, the Legislature would make funds available to the Department of Water Resources. These funds could then be appropriated for competitive Water Supply Reliability grants consistent with adopted integrated regional water management plans (IRWMPs). Senator Perata's measure provides $2 billion for this purpose, while Senator Cogdill's measure provides $1 billion. Both measures provide that "eligible projects include recycling, reclamation, desalination, and associated facilities, including distribution systems." While the definition of "recycling," and perhaps "reclamation," would allow projects involving CASA members to be eligible for funding, we are also attempting to get "wastewater" facilities included as well. A hearing of the Senate Natural Resources and Water Committee scheduled for yesterday has been rescheduled for Monday. One Capitol staffer suggested that the Committee could pass one or both bills on Monday and then the measures would be scheduled for a hearing in the Senate Appropriations Committee on Tuesday. Interestingly, a key Republican Senator commented to us on Tuesday afternoon, "there is no agreement, why the rush ?" Meanwhile, both the Republicans and the Democrats appear to be staking out their positions, particularly on the issue of "dams vs. no dams." On Tuesday, the Republican members of the Assembly Working Group on Water held a press conference to discuss the importance of water storage and the "vital need to provide funding for new reservoirs and the status of water negotiations." Yesterday the Assembly Democrats held their own press conference to promote certain principles in their "water supply reliability" plan, which among other things, focuses on the urgent crisis in the Sacramento -San Joaquin Delta; water -use efficiency, including conservation, recycling, re -use, and storm water capture as one of the least expensive and least resource - intensive methods to enhance water supply reliability, etc. Yesterday afternoon, Assemblymember Lois Wolk, Chair of the Special Committee on Water and Assemblymember John Laird, Leader of the Assembly Democratic Caucus Working Group on Water, and other members of the Special Committee on Water held a general hearing on "California's Water Systems and the Sacramento -San Joaquin Delta." The hearing, which lasted five and a half hours, included a general overview by a number of water experts, as well as a representative from the Legislative Analyst's Office, who discussed historical funding of California water projects as well as California's current debt load. Several Democratic members of the committee seized upon the Analyst's comments that the State has never invested more than five percent for dams, and that the Governor is proposing investing fifty percent of state funds. Democrat Assemblymember Jared Huffman was intrigued by "a portfolio of options" presented by Ellen Hanak, of the Public Policy Institute of California (PPIC) which compared the costs of desalination, urban conservation, cloud seeding, recycling, as well as surface storage. While Republican members of the Special Committee, as well as one Democrat, clearly favor the Governor's plan, the Democrats are not yet on board. The Democrats in general are more concerned with fundamental issues such as the need for more diversification, i.e. the "portfolio of options" and who pays for the dams. Perhaps the comments from Assemblymember Jared Huffman summed up the major differences best when he stated, "[the agency I used to serve on] had seven dams and one hundred percent of the water came from surface storage. It will be hard for me to explain to my taxpayers that they should pay for their water as well as somebody else's water." During the public testimony portion of the hearing, CASA requested of the Committee that as the water bond package is put together, "wastewater facilities" be included in the definition of projects eligible for funding under the integrated regional water management plans (IRWMPs). We have also made the same request of key representatives in Speaker Nunez's office as well as Senator Darrell Steinberg, Chair of the Senate Natural Resources Committee, as they consider the two Senate bills. GOVERNOR SCHWARZENEGGER VETOES AB 553 - HERNANDEZ Last week, Governor Schwarzenegger vetoed AB 553 - Hernandez, which would have provided that the Public Employment Relations Board would be exclusively authorized to make a determination whether to seek, from a court of competent jurisdiction, injunctive relief involving or growing out of a strike, work stoppage, or lockout involving an employee organization and a public agency. CASA had requested a Governor's veto, articulating concerns that this legislation would significantly limit the options of wastewater agencies to continue operations in the event of a strike or work stoppage. In his veto message, the Governor noted that enacting this bill would "add an unnecessary layer of bureaucracy and potentially place the public at risk." The veto message went on to state, "it is imperative that local governments have access to immediate injunctive relief' and that "there is no reason to force decisions on injunctive relief into the slower PERB process." MANY BILLS STILL AWAITING ACTION BY THE GOVERNOR Now that the Governor has returned from his trip to China, he will have hundreds of bills awaiting his action before the October 14th deadline to sign or veto legislation that reached his desk in the final days of the session. Among the bills awaiting the Governor's action are SB 1001 by Senate President pro Tem Don Perata relating to the composition of regional boards; SB 966 by Senator Joe Simitian, the pharmaceutical drug waste disposal measure; AB 1742 by Assemblymember Jared Huffman, co- sponsored by CASA and SWRCB, to use a portion of the State Revolving Loan Fund interest payments to pay for the cost of administering the SRF program; and AB 1260- Caballero, the so- called "Big - Horn fix" measure. October 16, 2007 s CL. y. ej 1215 K Street, Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916) 231 -2141 www.casaweb.org TO: CASA Agencies CASA Associates CASA Attorneys cc: Catherine Smith, CASA Executive Director CASA Executive Board CASA Legislative Committee FROM: Mike Dillon, Lobbyist Christina Dillon, Lobbyist RE: NEWS FROM THE CAPITOL GOVERNOR VETOES SB 1001- PERATA: REGIONAL WATER QUALITY CONTROL BOARD MEMBERSHIP For the last six months, CASA has been working with a broad coalition of lobbyists in an attempt to defeat SB 1001 by Senate President pro Tern Don Perata. The bill would have reduced the size of the Regional Water Quality Control Boards from 7 members to 9 members, and would have eliminated the specific expertise categories in current law (city government, county government, water supply, fish and wildlife, etc.) and instead require that appointees have a "demonstrated interest" in water quality. CASA was also concerned with provisions in the measure that would have allowed the State Water Board to commence withdrawal proceedings, on its own initiative or pursuant to a petition, to take over regional water board programs. The Governor waited until the last day of the bill signing deadline to issue the veto and corresponding veto message for SB 1001. He called the measure "duplicative" of current Water Board authority, and added that it was "unclear" how the change in Board composition "improves the implementation of California's water quality laws or ensures balance on Regional Water Boards." The Governor's veto message is uncommonly lengthy, at over a page and a half, but some of the interesting components of the veto message are: "1 too support the author's intent to improve the performance and accountability of the State and Regional water boards, but this bill does not provide the necessary mechanism to achieve these improvements." November 1, 2007 5.c.1) REPORTS Page 1 of 3 2008 Board Calendar Central Contra Costa Sanitary District November 1, 2007 TO: HONORABLE MEMBERS OF THE BOARD FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT SUBJECT: 2008 BOARD CALENDAR Attached is the proposed Board Calendar for 2008. A summary of the highlights is listed: ■ The January meetings have been shifted to the third and fifth Thursdays rather than the first and third, because of the holiday and CASA conference. The second January meeting will be the Financial Planning Workshop. ■ There will be an additional Board Meeting on April 10 for the Capital Improvement Projects /Budget Workshop. ■ In August, in accordance with prior years, only one Board meeting has been scheduled. That meeting will be held on August 14, 2008. ■ There will be an additional Board Meeting on November 13 for the Board Workshop on the Capital Improvement Budget. Also please note Election Day will be on November 4, 2008. We will also need to squeeze in another Ethics Training session (required every two years) before the end of 2008. Please let me know if you have any comments or suggestions with regard to the proposed calendar. Holiday DRAFT CCCSD Board Meeting BOARD CALENDAR January 1 New Year's Day 17ft---- SpeciaTCCCSD Board Meeting JANUARY 21 Martin Cu"6" King, 40i-birthday JULY S M T W T F Soard�opFinancial Plan S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 8 11111111111111001 February 7 CCCSD Board Meeting 6 7 8 9 10 11 12 13 14 15 1 16 17 18 19 13 4 15 22 23 24 25 26 -2 ' Lincoln's Birthday 13 14 15 16 17 18 19 20 1g Washington's Birthday 20 21 22 23 24 25 26 27 28 29 30 31 21 CCCSD Board Meeting 27 28 29 30 31 March FEBRUARY 6 CCCSD Board Meeting AUGUST S M T W T F S S M T W T F S 1 2 20 CCCSD Board Meeting 1 2 3 4 5 6 7 8 9 April 3 4 5 6 7 8 9 10 11 12 13 14 15 16 3 CCCSD Board Meeting 10 11 12 13 14 15 16 17 18 19 20 21 22 23 07, 777, 17 18 1900 M IN 24 25 26 27 28 29 17 CCCSD Board Meeting 24 25 26 27 28 29 30 31 may MARCH 1 CCCSD Board Meeting SEPTEMBER S M T W T F S 15 CCCSD Board Meeting S M T W T F S 1 Memorial Day 1 2 3 4 5 6 2 3 4 5 6 7 8 June 7 8 9 10 11 12 13 9 00013 14 15 5 CCCSD Board Meeting 14 15 16 17 18 19 20 16 17 18 19 20 21 22 19 CCCSD Board Meeting 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 30 31 Jac 3 CCCSD Board Meeting Vii' `rid®nce Day APRIL i - L�s6�Boarra meeting OCTOBER S M T W T F S _ Au ust S M T W T F S 6 7 8 9 104 11 12 14 Special-CCCSD Board Meeting 1 2 3 4 5 s 7 a 9 10 11 13 14 15 16 17 18 19 12 13 14 15 16 17 18 20 21 22 IS r 010 September 19 20 21 22 23 24 25 27 28 29 30 1 Labor Day 26 27 28 29 30 31 4 CCCSD Board Meeting 18 CCCSD Board Meeting MAY October NOVEMBER S M T W T F S 2 CCCSD Board Meeting S M T W T F S 1 2 3 16 CCCSD Board Meeting 1 4 5 6 7 8 9 10 November 2 3 5 6 7 8 11 12 13 14 15 16 17 B - 9 10 11 12 t,0 14 15 18 19 20 21 22 23 24 6 .w -CCCSD Board Meeting 16 17 18 19 20 21 22 25 26 27 28 29 30 31 11 veterans' Day 23 24 25 26 27 28 29 ,10" qv .. ` ilti'p -Cie ~ 30 20 CCCSD Board Meeting JUNE 7T"-!°'- 1WanT%sgving Day DECEMBER 28 District Holiday S M T W T F S S M T W T F S 1 2 3 4 5 6 7 December 1 2 3 4 5 6 8 9 10 11 12 13 14 4 CCCSD Board Meeting 7 a 9 10 11 12 13 15 16 17 18 19 20 21 18 CCCSD Board Meeting 22 23 24 25 26 27 28 sy 14 15 16 17 18 19 20 5 District Holiday 21 22 23 24 25 26 27 29 30 31 District Holiday 28 29 30 31 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 1, 2007 No.: 6.a. Engineering Type of Action: AUTHORIZE CONSTRUCTION CHANGE ORDER Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A CONSTRUCTION CONTRACT CHANGE ORDER WITH PACIFIC TRENCHLESS, INC. ON THE NORTH ORINDA SEWER RENOVATIONS, PHASE 3 PROJECT, DISTRICT PROJECT 5963 Submitted By: Initiating Dept✓Div.: Munawar Husain, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: , Pl� A. 1 oA Husain A. Antkowiak i A. Farrell K. Alm, James M. Kelly, District Counsel General Manager ISSUE: Authorization by the Board of Directors is required for the General Manager to execute a construction contract change order in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a change order in an amount not to exceed $58,635. FINANCIAL IMPACTS: No additional funding is required for the project. There are adequate funds in the project budget for this change order. ALTERNATIVES /CONSIDERATIONS: Do not approve the change order. The identified existing sewer line section on El Toyonal Road in Orinda is in need of urgent repairs. BACKGROUND: Collection System Operations staff has requested that approximately 505 feet of 6 -inch clay pipe at the foot of El Toyonal and Camino Pablo Road (see attached map for location) be repaired immediately due to the high potential for a sewer overflow. The line in question has experienced six overflows in the last eight years, with the most recent overflow in September 2007. TV inspection of the line showed broken and cracked pipe, offset joints, and missing pipe. This line segment was originally scheduled for replacement as part of the North Orinda Phase 4 Sewer Renovation in 2008. That project has been delayed one year to avoid construction - compounded traffic impacts with the District's Flushkleen /Camino Pablo projects that were also scheduled for 2008. The District currently has two contractors, Ranger Pipelines and Pacific Trenchless, Inc., working in the City of Orinda on projects involving sewer renovation /pipebursting. Staff requested cost proposals from both contractors to perform the work. Pacific Trenchless's cost proposal for the work was $58,635, which was $20,865 lower than N: \PESUP \Cbradley \Position Papers \Husain \5963 - Final -Const Contract CO.doc Page 1 of 3 POSITION PAPER Board Meeting Date: November 1, 2007 subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A CONSTRUCTION CONTRACT CHANGE ORDER WITH PACIFIC TRENCHLESS, INC. ON THE NORTH ORINDA SEWER RENOVATIONS, PHASE 3 PROJECT, DISTRICT PROJECT 5963 the cost proposal from Ranger Pipelines. The $58,635 is approximately 6.2 percent of the original contract amount with Pacific Trenchless, Inc. Under the proposed change order, 505 feet of 6 -inch VCP sewer line in El Toyonal Road will be replaced with an 8 -inch HDPE sewer line utilizing pipe bursting. Pacific Trenchless, Inc. is approximately two months ahead of schedule on the North Orinda Sewer Renovations, Phase 3 Project. The proposed change order will not require a contract time extension. In sum, staff and District Counsel recommend approval of this change order because the work is an urgent repair of a pipe whose scheduled rehabilitation had been delayed and had another overflow last month, making the rehabilitation more urgent; the contractor is in the same area doing the same type of work; the District received a good bid on the work; and the work is a modest increase in scope of the project. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a change order in an amount not to exceed $58,635 with Pacific Trenchless, Inc. N:\PESUP\Cbradley \Position Pape rs \Husain \5963 - Final -Const Contract CO.doc Page 2 of 3 35 N �I N \ 361 139 40 Y Central Contra Costa Attachment No. 0 Sanitary District EL TOYONAL SEWER LINE SECTION ' NORTH ORINDA SEWER RENOVATIONS, PHASE 3 o . CCCSD DP 5963 Page 3 of 3