HomeMy WebLinkAbout10/18/2007 AGENDA BACKUPOctober 18, 2007
3.b. Awards and Commendations
Page 1 of 3
Adopt resolutions recognizing Service Award Recipients.
RESOLUTION NO. 2007 -137
A RESOLUTION OF COMMENDATION TO
CENTRAL CONTRA COSTA SANITARY DISTRICT
EMPLOYEE SERVICE AWARD RECIPIENTS
WHEREAS, the strength and success of the District is its competent, caring, and
outstanding employees; and
WHEREAS, the vast degree of knowledge and the long -term dedication of seasoned
employees is the core of that strength and the heart of every successful endeavor; and
WHEREAS, these valuable employees have carried the District to new highs as Central
Contra Costa Sanitary District has achieved local, state, and national recognition and
awards for excellence in all areas of District operations; and
WHEREAS, it is a pleasure and privilege to pay tribute to these employees for their
service to the District:
30 years of service: David Baldi, Julie Lopez, Adela Schwitters, Gregory Walker
25 years of service: William Brennan
20 years of service: Eugene Beardsly, Richard Boylan, Elizabeth Charlton, Bruce
Dobey, William Gay, Jr., Tom Godsey, Russell Leavitt, Jonalea Ostlund, Raymond
Sawyer, Ba Than
15 years of service: Don Bartlett, Ralph Bates III, Penny Binder, Tanya Butler,
Maralee Davi, Ricardo Hernandez, Barbara Hockett, Thomas Kostik, Mario Menesini,
Jennifer Muir, Timothy Potter, David Quintero, Robert Roberts, Gordon Trapp, Brenda
Wener
10 years of service: Theodore Barry, Wilson Brooks, Christopher Carpenter,
Christopher Haisley, Gerald Lucey, Alex Rozul, Ricardo Smith, Thea Vassallo
5 years of service: Robert Cleland, Mark Gratis, Colleen Henry, Amy Hernandez, Luis
Hernandez, Christopher Johnsen, Dana Lawson, Steve Linsley, Craig Mizutani, Nancy
Molina, Gregory Palmer, Thomas Phillips, Steve Plunkett, Gary Rathunde, Edward
Silva, Kelly Weir, Enick Wright, Jr.
WHEREAS, during the recent years of change and transition, the collective experience
and combined contributions of these veteran employees have shaped the District into a
nationally acclaimed wastewater collection and treatment agency that is a steward of
the environment, accountable to its customers, and fiscally responsible; and
WHEREAS, these conscientious employees have consistently demonstrated their
personal commitment to go the extra mile, never satisfied with "good enough," but
rather achieving results that are truly exceptional; and
WHEREAS, the District is fortunate to count these outstanding individuals as members
of the Central Contra Costa Sanitary District team.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District, that employee service awards are gratefully presented to the
above listed employees; and
BE IT FURTHER RESOLVED that this Resolution of Commendation is presented in
unanimous recognition and acknowledgement of the continuing service and steadfast
dedication of these outstanding employees.
PASSED AND ADOPTED this 18th day of October, 2007.
James A. Nejedly
President of the Board of Directors
Barbara D. Hockett
Gerald R. Lucey
Michael R. McGill
Mario M. Menesini
COUNTERSIGNED:
James M. Kelly
General Manager
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 4 • c • Consent Calendar
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF A SUMMARY OF
DISTRICT ORDINANCE NO. 246 (UNCODIFIED) - AN ORDINANCE
ESTABLISHING REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT
DIRECTLY CONNECT TO JOB 5656 (LAS LOMAS WAY, WALNUT CREEK); JOB
5817 CAMINO DEL DIABLO, ORINDA); AND JOB 5851 (CAMELLIA LANE,
LAFAYETTE) STANDARD SEWER FACILITIES
Submitted By: Initiating Dept /Div.: Administrative Department
Elaine R. Boehme
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
7 �r
E. Boehme K. Alm James M. Kelly,
General Manager
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of a summary of
District Ordinance No. 246.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: A summary of District Ordinance No. 246 (Uncodified) which was
adopted by the Board at the meeting of September 6, 2007, and which, Establishes
Reimbursement Fees Applicable to Properties that Directly Connect to Job 5656 (Las
Lomas Way, Walnut Creek); Job 5817 (Camino Del Diablo, Orinda); and Job 5851
(Camellia Lane, Lafayette) Standard Sewer Facilities, was published in the Contra
Costa Times on September 14, 2007. Proof of publication is attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of a
summary of District Ordinance No. 246.
Page 1 of 3
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years, and
not a party to or interested in the above - entitled matter.
I am the Principal Legal Clerk of the Contra Costa Times, a
newspaper of general circulation, printed and published at
2640 Shadelands Drive in the City of Walnut Creek, County
of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of October
22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in each
regular and entire issue of said newspaper and not in any
supplement thereof on the following dates, to -wit:
September 14
all in the year of 2007
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Executed at Walnut Creek, California.
On this 18 day o eptember, 2007
....................... . .............. I.............
Signature
Contra Costa Times
P O Box 4147
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that published)
SUMMARY OF
ORDINANCE NO. 246
AN ORDINANCE
uNCODIFIEB TO
ABLISN REI BURSE-
MENT FEES
APPLICABLE TO PROPER-
TIES THAT DIRECTLY CON-
NECT TO JOB SIN (LAS
CRLOMAS WAY WALNUT
LIA LANE, LAiFlil %A MM
AND 5517 CAMINO DEL
DMK OR NDA) STA 1D-
ARD SEWER FACM RTES
NOTE: The
summary of
lights of the I
dinance. A rE
entire ordina
Posted and may be read
n the Secretary of the
District's Office at 5019
Imhoff Place, Martinez
and/or a copy may be ob-
tained from the office.
Adopted:
September 6, 2007
AYES: Members: Hockett,
Luce McGill, Menesini,
Nejed: yiy
NOES Members: None
ABSENT: Members: None
s/s James A. Nejedly
President of the District
Board of the
Central Contra Costa San -
Itary District,
Coun of Contra Costa,
tate of California
COUNTERSIGNED:
s/s Elaine R. Boehme
Secretary of the Central
Contra Costa
Sanitary District, County
of Contra
Costa, State of California
Approved as to Form:
s/s Kenton L. Alm
Kenton L. Alm
District Counsel
Legal CCT 2514378
Publish September 14,
2007
RESOLUTION NO. 2007-
RESOLUTION CONFIRMING PUBLICATION OF
A SUMMARY OF DISTRICT ORDINANCE NO. 246 (UNCODIFIED)
ESTABLISHING REIMBURSEMENT FEES APPLICABLE TO PROPERTIES
THAT DIRECTLY CONNECT TO
JOB 5656 (LAS LOMAS WAY, WALNUT CREEK);
JOB 5817 CAMINO DEL DIABLO, ORINDA); AND
JOB 5851 (CAMELLIA LANE, LAFAYETTE)
STANDARD SEWER FACILITIES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT a summary of District Ordinance No. 246 (Uncodified) which was adopted
on September 6, 2007, and which Establishes Reimbursement Fees Applicable to
Properties that Directly Connect to Job 5656 (Las Lomas Way, Walnut Creek); Job
5817 (Camino Del Diablo, Orinda); and Job 5851 (Camellia Lane, Lafayette) Standard
Sewer Facilities, has been properly published once since its adoption in a newspaper of
general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 18th day of October, 2007 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
James A. Nejedly
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: OCTOBER 18, 2007 No.: 4.d. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
FRANCO REGGI AND JOHN D. BRIDGES, ACCEPTING PUBLIC SEWER
IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB
5507 - PARCEL 2 *; BROWN AVENUE, LAFAYETTE)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Y
M. Mullin
v
J. Mi amoto -Mills
M� -
C. Swanson
A. Farre
ames M. Kelly
eneral Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement and sewer installed during a recent sewer extension off Brown Avenue in
Lafayette as shown on Attachment 1. Staff has reviewed the easement documents and
inspected the public sewer improvements, and determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from
Franco Reggi and John D. Bridges, accepting Job 5507 public sewer improvements
constructed within the easement, and authorizing recording of the resolution with the
Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only
NAENVRSEMPosition Pape rs\Mull in\2007\5507 PP Reggi Bridges Offer Ded 10- 18- 07.doc
A SITE
�\ r
LAFAYETTEio a;, "
1 - - ir
LOCATION MAP
N. T. S.
APN 232 - 090 -020
REGGI /BRIDGES
J �
103
%0
/ IZ
LEGEND:
—e— NEW SEWER N
_.o- EXISTING SEWER
EASEMENT AREA
Central Contra Costa Attachment
Sanitary District ACCEPT EASEMENT
JOB 5507 - PARCEL 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: OCTOBER 18, 2007 No.: 4.e. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
FRANCO AND OKSANA REGGI, ACCEPTING PUBLIC SEWER IMPROVEMENTS,
AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB 5507 - PARCEL
3 *; BROWN AVENUE, LAFAYETTE)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
awt-
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell Arnes M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement and sewer installed during a recent sewer extension off Brown Avenue in
Lafayette as shown on Attachment 1. Staff has reviewed the easement documents and
inspected the public sewer improvements, and determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from
Franco and Oksana Reggi, accepting Job 5507 public sewer improvements constructed
within the easement, and authorizing recording of the resolution with the Contra Costa
County Recorder.
*Easement parcel numbers are for internal job log use only
NAENVRSEMPosition Papers \Mullin\2007\5507 PP Reggi Offer Ded 10- 18- 07.doc
SITE
LAFAYETTE,, r
LOCATION MAP
N. T. S.
I�
APN 232 - 090 -019
' REGGI
/ 1 03
LEGEND:
—) NEW SEWER N
_.o- EXISTING SEWER
EASEMENT AREA
Central Contra Costa Attachment
Sanitary District ACCEPT EASEMENT
JOB 5507 - PARCEL 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date OCTOBER 18, 2007 No.: 4.f. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
TAYLOR WOODROW HOMES, INC. FOR AN EASEMENT SHOWN ON THE
RECORDED FINAL MAP OF SUBDIVISION 8396 IN THE ALAMO AREA,
ACCEPTING JOB 5521 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING
STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY
RECORDER
Submitted By: Initiating Dept /Div
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell (Ames M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8396 that is required for a
recent public sewer extension off Danville Boulevard in the Alamo area (as shown on
Attachment 1. Staff has review the final subdivision map, inspected the public sewer
improvements, and determined that they are in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of
Dedication from Taylor Woodrow Homes, Inc., for an easement shown on the recorded
final map of Subdivision 8396 in the Alamo area, accepting Job 5521 public sewer
improvements, and authorizing staff to record the resolution with the Contra Costa
County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5521 PP Taylor Woodrow Homes Offer Ded 10- 18- 07.doc
iz--�
Central Contra Costa
Sanitary District
I \
I .,, � -
10, I
N
ALAMO
LOCATION MAP
ACCEPT EASEMENT
JOB 5521 - PARCEL 2
N. T. S.
VALLEY RDr
N
SITE
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: OCTOBER 18, 2007 No.: 4.g. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
LAWRENCE AND CAROLE JEWIK, ACCEPTING PUBLIC SEWER
IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB
5528 - PARCEL 2 *; CORWIN DRIVE, ALAMO)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. Mullin J. Mi moto -Mills . S nson
A. Farrell Admes M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement and sewers installed during a recent sewer extension at Corwin Drive in
Alamo as shown on Attachment 1. Staff has reviewed the easement documents and
inspected the public sewer improvements, and determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from
Lawrence and Carole Jewik, accepting Job 5528 public sewer improvements
constructed within the easement, and authorizing recording of the resolution with the
Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only
N: \ENVRSEG \Position Papers \Mullin\2007 \5528 PP Jewik Offer Ded 10- 18- 07.doc
V-14
JEWIK
APN 198 - 131 -003
vi
ALAMO
VALLEY
LOCATION MAP
ACCEPT EASEMENT
JOB 5528 - PARCEL 2
N. T. S.
�i
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.:
4.h. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING
OF A QUITCLAIM DEED TO KENNETH R. NAZARI (77 CAROLYN COURT,
LAFAYETTE, DISTRICT PROJECT 1552 — PARCEL 86 (PORTION) *)
Submitted By:
Molly Mullin, Engineering Assistant III
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Initiating Dept /Div.:
Engineering /Environmental Services
_
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell James M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept or quitclaim
easements and record documents.
RECOMMENDATION: Adopt a resolution authorizing execution and recording of a
Quitclaim Deed.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: A new subdivision (Tract 8438 - Hidden Oaks, Lafayette) located
adjacent to the property required an extensive rerouting of the sewer pipelines originally
installed in 1948 under District Project 1552 (L.I.D. No. 2). The developer offered new
easements for the relocated sewers on the recorded final subdivision map. Installation
of the new sewers and abandonment of the original sewers have been completed.
Staff inspected the sewer improvements and determined that they are in compliance
with District standards, and the new easements were accepted October 4, 2007. It is
now appropriate for the District to quitclaim the original L.I.D. No. 2 easements to the
current property owners.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of
the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to
Kenneth R. Nazari and staff to record the deed with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Mullin\2007 \1552 PP Nazari 10- 18- 07.doc
a � SITE 111;1
N
V
I� f a Q�GO
WALNUT CREEK
`\
l ICE VALLEY RDt i
li
I i
LOCATION MAP
N. T. S.
NAZARI �/
i
185 - 112 -010 i
Central Contra Costa
Sanitary District (QUITCLAIM EASEMENT
419c) DP 1552 - PARCEL 86 (PORTION)
D
z
„
0
r-
z,
Attachment
1
Abandon Sewer
and Quitclaim
Ex. Easement
l
�
SPIN
- •------ - - -
- -- ........... -- •-- - - -• —•
...........
2
v
v
I z
0
D
v
LEGEND:
X
QUITCLAIM
— —
PRIVATE ROAD EASEMENT
EXISTING SEWER
NEW SEWER
N
•— • —•—
ABANDONED SEWER
EASEMENT
Central Contra Costa
Sanitary District (QUITCLAIM EASEMENT
419c) DP 1552 - PARCEL 86 (PORTION)
D
z
„
0
r-
z,
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 4.i. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING
OF A QUITCLAIM DEED TO TRACY AND ANNE TROTTER (943 KELLEY COURT,
LAFAYETTE, DISTRICT PROJECT 1552 — PARCEL 86 (PORTION) *)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. Mullin J. Miyamoto -Mills �CNSkw. n s o A. Farrell mes M. Kelly
eneral Manager
ISSUE: A resolution of the Board of Directors is required to accept or quitclaim
easements and record documents.
RECOMMENDATION: Adopt a resolution authorizing execution and recording of a
Quitclaim Deed.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: A new subdivision (Tract 8438 - Hidden Oaks, Lafayette) located
adjacent to the property required an extensive rerouting of the sewer pipelines originally
installed in 1948 under District Project 1552 (L.I.D. No. 2). The developer offered new
easements for the relocated sewers on the recorded final subdivision map. Installation
of the new sewers and abandonment of the original sewers have been completed.
Staff inspected the sewer improvements and determined that they are in compliance
with District standards, and the new easements were accepted October 4, 2007. It is
now appropriate for the District to quitclaim the original L.I.D. No. 2 easements to the
current property owners.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of
the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to
Tracy and Anne Trotter and staff to record the deed with the Contra Costa County
Recorder.
"Easement parcel numbers are for internal job log use only.
NAENVRSEC \Position Papers \Mullin\2007 \1552 PP Trotter 10- 18- 07.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 4.i. Consent Calendar
Type of Action: AUTHORIZE CONSULTANT SERVICES AGREEMENT REVISION
subject: APPROVE INCREASE IN COST CEILING OF PROFESSIONAL
ENGINEERING CONSULTING SERVICE AGREEMENT WITH DAMON S.
WILLIAMS ASSOCIATES FOR THE REDESIGN OF THE DISSOLVED AIR
FLOTATION THICKENER POLYMER SYSTEM IMPROVEMENTS,
DISTRICT PROJECT 7258
Submitted By: Initiating Dept. /Div.:
Gary Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Foti 6 77- (0 d"'e,
G. Rathunde B. Than ilecki A. Farrell mes M. Kelly,
eneral Manager
ISSUE: Board of Directors' approval is required for increases to the cost ceiling of
agreements in amounts greater than staff authority.
RECOMMENDATION: Authorize the General Manager to execute an amendment to
an existing agreement (Agreement 031729) with Damon S. Williams Associates
(DSWA) for additional professional services in connection with the redesign of the
Dissolved Air Flotation Thickener (DAFT) Polymer System Improvements Project.
FINANCIAL IMPACTS: The amount of the recommended revision to the agreement
is $15,000, which will increase the current agreement to $62,400.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to finish designing the
project in- house. However, this project requires specialized expertise and DSWA has
shown satisfactory progress in the design, and has acquired extensive background and
knowledge of the project.
BACKGROUND: The 2005 Solids Handling Facilities Plan Update identified the need
to upgrade the polymer addition system for the existing three dissolved air flotation
thickeners (DAFT). Presently, when one of the three DAFT units is down for
maintenance, staff needs to add polymer to meet peak loading conditions. The existing
polymer system utilizes dry polymer, is a manual system intended for intermittent use,
and has not been reliable. The Solids Handling Facilities Plan Update recommended
replacing the existing manual dry polymer system with a more reliable automatic liquid
polymer system.
In July 2006, District staff executed a Professional Engineering Services agreement
with DSWA to prepare design drawings and specifications for improvements to the
WPESUP \Position Papers \Rathunde \7258 Add Funds.doc
Page 1 of 2
POSITION PAPER
Board Meeting Date: October 18, 2007
subject APPROVE INCREASE IN COST CEILING OF PROFESSIONAL
ENGINEERING CONSULTING SERVICE AGREEMENT WITH DAMON S.
WILLIAMS ASSOCIATES FOR THE REDESIGN OF THE DISSOLVED AIR
FLOTATION THICKENER POLYMER SYSTEM IMPROVEMENTS,
DISTRICT PROJECT 7258
polymer system that feeds polymer to the three DAFTs, based on design criteria
developed by District staff. The design was completed and four sealed bids ranging
from $771,500 to $886,900 were received and publicly opened on February 13, 2007.
Staff subsequently recommended to the Board that all bids be rejected due to the
higher than expected costs, and that the project be value engineered, redesigned, and
re -bid.
Staff has value engineered the project and has scaled back its complexity. This
amendment will allow for completion of a project redesign and bidding of the project.
After bids are received, staff will return to the Board for authorization of the construction
contract.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
amendment to the existing agreement with DSWA for additional professional services in
connection with the redesign of the DAFT Polymer System Improvements,
District Project 7258.
WPESUP \Position Papers \Rathunde \7258 Add Funds.doc
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 4.k. Consent Calendar
Type of Action: ADMINISTRATION
subject: CONFIRM TRAVEL POLICY WORDING REFLECTS THE ACTION OF THE
BOARD AT ITS OCTOBER 4, 2007 BOARD MEETING
Submitted By: James M. Kelly Initiating Dept /Div.: Administration
General Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
K. Alm James M. Kelly,
District Counsel General Manager
ISSUE: At its October 4, 2007 meeting, the Board voted to revise the Travel Policy, but
adopted alternate provisions to those appearing in the Position Paper. The Board is
being asked to confirm that the language in the attached Travel Policy reflects the prior
action of the Board.
RECOMMENDATION: Confirm the revised Travel Policy reflects the prior Board
action.
FINANCIAL IMPACTS: Minimal.
ALTERNATIVES /CONSIDERATIONS: If the wording does not accurately reflect the
prior Board action, direct staff to revise the wording.
BACKGROUND: At its meeting of October 4, 2007, the Board considered the
recommendations of the Human Resources Committee to revise the Travel Policy. The
recommendations included: (1) increasing the daily maximum meal allowance from $50
to $64 per day; (2) eliminating all authority to grant exceptions to this maximum daily
amount, absent prior Board approval; (3) deducting meals included as part of the
conference registration from the daily maximum allowance; and (4) replacing the term
"entertainment" with "meal" in Section 6, "Special Expenses Paid by Employee."
Following discussion, it was voted to adopt revisions (1), (2) and (4) as proposed, but to
delete (3), thereby eliminating the requirement to deduct meals provided by the
conference from the daily meal maximum. The Board also voted to add a provision
that, if special meals are signed up for in addition to the regular conference registration
fee and paid for by the District (e.g. awards banquet dinner), that meal would be
removed from the daily allowance.
Since the revised language had not been incorporated into the draft Travel Policy, it is
now being brought back for confirmation.
POSITION PAPER
Board Meeting Date: October 18, 2007
subject. CONFIRM TRAVEL POLICY WORDING REFLECTS THE ACTION OF THE
BOARD AT ITS OCTOBER 4, 2007 BOARD MEETING
RECOMMENDED BOARD ACTION: Confirm the wording in the Travel Policy reflects
the action of the Board at its October 4, 2007 Board Meeting.
N:\ADMINSUP\ADMIN \DIST- SEC \Position Papers \PP -Adopt Revised Travel Policy Wording 10- 18.DOC
CENTRAL CONTRA COSTA SANITARY DISTRICT
TRAVEL AND EXPENSE REIMBURSEMENT POLICY /PROCEDURE
REVISED BY THE BOARD OF DIRECTORS: August 9, 2007
POLICY
Central Contra Costa Sanitary District shall reimburse elected officials, appointed officials, District
Counsel and employees for travel activities that are necessary, legitimate, permissible, and
actually incurred when traveling on authorized District business, provided they are itemized, fully
explained and approved on the Travel Expense Reimbursement Report.
RESPONSIBILITY
All District travel must be approved in advance, excepting urgent or emergency travel
benefiting the District. Board member travel is approved by budget approval and /or public
report, by the General Manager, with Board majority concurrence. The General Manager's
report will allow for Board consideration and approval, or denial, as well as meet AB 1234
intent for public disclosure. General Manager, District Counsel and Secretary to the Board
travel is approved by Board majority through budget approval, report, or position paper.
Employee travel is approved through the budget by the appropriate Department Director.
Department Directors' travel will be approved by the General Manager.
2. Travel approval is to be consistent with the budget guidelines for travel.
3. Board Members, the General Manager, and Department Directors are authorized to travel
without prior approval for compelling reasons, provided reasonable effort has been made to
obtain prior approval. Review of such travel will occur consistent with the approval process
identified in item 6 below.
4. While traveling on District business, it is the responsibility of the elected officials, appointed
officials and employees to use sound judgment to ensure reasonable expenditure of District
funds.
District Board members whose expenses do not fall within this policy may be submitted to the
Board of Directors for approval, in a public meeting, before the expense is incurred.
5. Travelers are responsible for the timely preparation and submission of their Travel Expense
Reimbursement Reports (instructions for completion are on the reverse side of the form) to the
Accounting Office for payment. Reports must be submitted within 30 days of the event or trip
completion. Travelers should retain copies of the Report and receipts for their personal
records.
6. The President of the Board of Directors shall approve travel reimbursement documents for all
Board Members, District Counsel, the General Manager and the Secretary of the District. The
Board President Pro Tem, or in his /her absence another designated Board member, shall have
authority to approve travel reimbursement for President of the Board. The General Manager
shall approve all travel reimbursement documents for Department Directors. Department
Directors shall approve all travel reimbursement documents of those in their charge.
N:\ADMINSUP\ADMIN \DIST- SEC \Position Papers \Travel PolicyStrikeout 10- 18.doc
PROCEDURE
1. Making Travel Arrangements:
All District travel arrangements are to be booked through the District's travel service. The
District's travel service will follow the approved District Travel Policy and parameters when
making travel arrangements for District employees. Information on using the District's travel
services is in "CCCSD Parameters /Policy Regarding Use of Travel Service ". Any arrangement
not booked through the District's travel service requires approval consistent with item 6 under
the Responsibility section of this policy.
2. Transportation:
a. Commercial Airline Travel: Elected officials, appointed officials and District employees
will travel at the lowest reasonable coach class airfare within the following guidelines:
(1) In order to obtain low airfares, a two -hour window policy will be used in searching for
a low fare. This window policy involves searching for fares one hour prior to and
after the requested departure /arrival time. The lower fare quoted within this two -hour
window must be taken unless time constraints make it impossible.
(2) Direct flights (one -stop) and connections (change of planes), rather than non - stops,
may represent substantial savings to the District. Non -stop flights, if more
expensive, cannot be taken if lower direct/ connecting fares are available and does
not place an unreasonable burden on the traveler.
(3) Early departures and late returns are encouraged to avoid lodging for an additional
night. Travel arrangements should allow for full attendance at the subject event.
(4) Air travel arrangements should be reserved as far in advance of travel date as
possible. Advance planning, rather than last- minute reservations, allow for the
opportunity to obtain lower fares. Travel arrangements should be booked a
minimum of seven days prior to departure.
(5) Reimbursable expenses shall be limited to the actual dates of travel which shall be
as near the event as practical, allowing for timely arrival and departure and the
carrier's schedule. If the extension of travel time would achieve lower airfare and
would result in a net cost savings to the District, the District will pay for actual costs
incurred for hotel and meals only, subject to the other limitations of this policy,
provided they do not exceed the costs which would have been incurred without an
extension, and the extension is approved in advance. Any additional time
(exceeding the above) taken prior to or after the event will be at the employee's time
and expense. The District will not reimburse for excess baggage fees if not related
to District business.
(6) Use of penalty or non - refundable airfares should be considered, depending on the
nature of travel, and the certainty that the trip will take place as planned. These
lower- cost fares shall be selected at the traveler's discretion. If a change results in
penalties, the Department Directors shall have the authority to include these charges
as reimbursable, if appropriate
(7) If there is a significant difference between the cost of the flight used and a less
expensive flight that was available, or if the traveler uses first -class or business class
instead of an available coach -class airfare without approval from the appropriate
supervisor, the traveler will be required to pay the difference in expense.
(8) Use of a specific airline for the purpose of obtaining Frequent Flyer miles will not be
authorized, unless the airfare is among the lowest available.
b. Car Rentals: The use of a rental car must be authorized in advance. When a car rental
is authorized, the elected official, appointed official or employee shall be limited to a
compact or mid -size vehicle. A larger vehicle may be rented if for the purpose of
transporting a group of District elected officials, appointed officials or employees. A
rental car may be authorized only for a business necessity or if it is the most economical
means of transportation available. The employee should be prepared to show a cost
savings to the District by the use of a rental car as compared to other modes of
transportation. When traveling in groups, sharing of cars is encouraged to minimize
costs. Collision and liability insurance offered by the rental company should be accepted.
Employees should refuel cars before returning them to the rental agency to avoid the
large refueling mark -up, when economical. Officials and employees are required to notify
the District's Safety and Risk Administrator and the employee's supervisor within 24
hours of any event, incident or accident related to the rental vehicle.
C. Taxi and Other Local Transportation: The use of a taxi is authorized when more
economical services are not available, or in cases when valid business reasons, such as
timing limitations, warrant use of such transportation. If available and practical, public or
courtesy limousine transportation to and from airports should be used.
d. Travel in District Vehicles: District vehicles are available for local seminars. District
vehicles shall not be used for personal use when attending seminars.
e. Travel in Personal Vehicles: When use of a privately -owned vehicle is authorized in
lieu of common carrier, reimbursement will be based on the prevailing mileage rate, but
will not exceed air coach rate to and from the destination plus local transportation costs.
When travel is to a local seminar, mileage reimbursement will be calculated based on the
shortest distance to the seminar from home or from work. Reasonable costs for parking
and tolls will be reimbursed.
3. Lodging/Telephone:
a. Lodging: Employees should limit their stay to a minimum number of nights.
Reimbursement for the daily cost of lodging includes only the single occupancy room rate
and applicable taxes unless shared by more than one District employee. When making
reservations for lodging, attempts should be made to obtain a discounted or governmental
agency rate. District travelers are expected to use good quality, but reasonably priced
hotels or motels wherever practical. (The conference hotel, or its equivalent, at the
conference rate, is acceptable lodging for District business.) When attending
conferences, a block of hotel rooms may be offered at a reduced rate. Nevertheless,
travelers should check with BTM to see if a lower rate, at the same facility, is available
b. Telecommunication: On authorized travel, necessary business - related telephone
calls, faxes and modem connections incurred may be reimbursed. The cost of personal
telephone calls made while attending a seminar will be borne by the employee. However,
employees are allowed one personal call of reasonable length and cost per day at District
expense. The District's Controller shall make the final determination of reasonable
duration and cost on a case -by -case basis.
4. Meals:
The cost of each meal is to be reported separately on a daily basis and covers the District
traveler only. Receipts for all claimed meals should be included with the travel expense report.
The cost of meals includes taxes and tips or service charges as applicable. Purchases of
alcoholic beverages shall not be reimbursed. The maximum reimbursement for meals is W
$64 per day, given proper documentation by providing receipts.
In cases where the individual signs up for meals that have a separate cost in addition to the
conference registration, that meal would be excluded from the daily allowance.. iRd"VidUal FA
. If a District
traveler is accompanied by a spouse or guest and the District or a District staff person covers
the cost, the District traveler will be billed for the cost of his /her spouse /guest's meal or other
related costs. If the guest is a business associate, the cost may be reimbursable. See criteria
and requirements in Paragraph 6, Special Expenses Paid by Employee, below.
5. Travel Advances:
A request for a travel advance must be made at least two weeks prior to travel by submitting a
completed Payment Authorization Request form to Accounting. There will be no travel
advances for the cost of airline travel due to the District's payment for the ticket. Advances
must be utilized immediately and accounted for within two weeks after completion of a trip. No
additional advances will be granted before settlement of an outstanding advance. In the event
an advance remains open beyond 30 days, the District may elect to deduct the amount
advanced from the employee's next regular paycheck.
6. Special Expenses Paid by Employee:
Report only expenses paid by cash, personal check, or credit card. C^+ °h°i ^ment Meal
expenses, to be reimbursable, must be an expenditure necessary for the transaction of District
business. The Internal Revenue Code requires that specific details showing names of guests
and employees enteFt^ai„ed, cost, date and place, business purpose, and the business
relationship of individuals °^*,ed be supplied. Attach receipts whenever possible.
Receipts for expenditures of $25 or more are required.
7. Travel Expense Reimbursement Reports:
Travel Expense Reimbursement Reports must be legible and in all cases be signed in ink by
both the traveler and approver. Each expense shall be clearly and accurately identified and
shown on the Report on the day the expense was actually incurred. Report all expenses paid
by cash, personal check, credit card, and those paid directly by the District. Auditing and
control procedures of the District require that receipts substantiating travel expenses be
provided by the traveler whenever possible. Original receipts, including hotel statements,
airline ticket stubs, car rental invoices, credit card receipts, paid invoices, or any receipt which
shows the date, location, nature and amount of the expenditure, shall be attached to the
Report. When a receipt is not available and the expense is more than $25.00, the traveler
shall provide a statement detailing the expenditures and explaining the reason for the lack of a
valid receipt. In accordance with Government Code 53232.3 and Assembly Bill 1234, elected
and appointed officials are required to submit receipts documenting each expense claimed. All
documents related to reimbursable agency expenditures are public records, subject to
disclosure under California Public Records Act.
In addition, AB 1234 requires Board members to provide a report, written or verbal, to the
Board in open session on the event, conference, seminar or training attended, to be agendized
within 30 days of the event.
Central Contra Costa Sanitary District
likk BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 4.1. Consent Calendar
Type of Action: APPROVE TRAINING
subject: APPROVE STAFF ATTENDANCE TO THE DAMAGE PREVENTION
CONFERENCE AND EXPO IN LAS VEGAS, NEVADA
Submitted By: Bill Brennan, Initiating Dept./Div.: Collection System
CSO Department Director Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
W. B nnan
ames M. Kelly,
eneral Manager
ISSUE: The Board must approve out -of -state training and /or training expected to exceed
$1,000 which has not already been approved by inclusion in the 2007 -08 operating budget.
RECOMMENDATION: Approve attendance of Maintenance Supervisor Steve Sauter and
Maintenance Crew Leader Ed Silva at the Damage Prevention Conference and Expo in Las
Vegas, Nevada, on December 6, 2007.
FINANCIAL IMPACTS: The cost of attendance, including registration, travel, food and
lodging, is estimated at a total of $2,000. The Collection System Operations Department is
expected to underspend their training budget for the fiscal year, even with this additional
expenditure.
ALTERNATIVES /CONSIDERATIONS: Decline to send a CCCSD representative or send
only one person.
BACKGROUND: Endorsed by USA North (Underground Service Alert), the conference will
address the new legislation, certification requirements and procedures that resulted largely
from the November 2004 Kinder /Morgan explosion in Walnut Creek, which was caused by
the inaccurate locating of underground pipelines. Conference topics include Best Practices
that can prevent excavation damage; the Positive Response requirements that award
monetary damages for downtime due to delays in marking lines; an overview of the new
California OSHA locating law; and how comprehensive recordkeeping can protect agencies
from frivolous lawsuits. One day of the conference focuses on USA, and sending two
people allows each of them to attend concurrent sessons.
RECOMMENDED BOARD ACTION: Approve the attendance of Maintenance Supervisor
Steve Sauter and Maintenance Crew Leader Ed Silva at the Damage Prevention
Conference and Expo on December 6, 2007, in Las Vegas, Nevada.
CSO /N:WDMINSUP\ADMIN \DIST- SEC \Position Papers \Sauter to LV1.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 6.a. Bids and Awards
Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION
OF CONTRACT DOCUMENTS /AUTHORIZE AGREEMENT
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH
MOUNTAIN CASCADE, INC.; AUTHORIZE A CONSULTANT AGREEMENT
AMENDMENT WITH CAROLLO ENGINEERS FOR THE A -LINE RELIEF
INTERCEPTOR, PHASE 2A, DISTRICT PROJECT 5980
Submitted By: Initiating Dept. /Div.:
Paul Seitz, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P c�
4�
�Y_ 04,__ �- 0elf-
P. Seitz A. Rozul T. Je&ki A. Fa ell K. Alm James M. Kelly,
District Counsel General Manager
ISSUE: On October 5, 2007, five sealed bids were received and opened for the
construction of the A -Line Relief Interceptor, Phase 2A, District Project 5980. The
Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Board of Directors' authorization is required for the General Manager to
execute a Professional Engineering Services Agreement Amendment in an amount
greater than $50,000.
RECOMMENDATION: Award a construction contract; authorize the General Manager
to execute the Contract Documents and a Consultant Agreement Amendment for the
A -Line Relief Interceptor, Phase 2A.
FINANCIAL IMPACTS: Approximately $24,790,000 for the sewer portion of the project
only, including design, bid price, contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
Award the additive bid item for the recycled water portion of the project, which is not
recommended at this time.
BACKGROUND: The A -Line Relief Interceptor, Phase 2A, is a joint project with the
City of Concord. The proposed project consists of three components: 1) construction
of approximately 3,100 linear feet of 96 -inch diameter concrete sewer pipe (the A -Line
Relief Interceptor); 2) construction of approximately 1,455 linear feet of 48- and 72 -inch
diameter pipelines from the Concord Pumping Station to the proposed A -Line Relief
Interceptor pipeline at the Meridian Park Boulevard /Galaxy Way intersection, including
parallel 48 -inch diameter gravity flow sewer pipelines crossing beneath the Walnut
Creek Channel for approximately 400 feet to replace an existing force main; and 3) an
additive bid item for construction of approximately 10,500 linear feet of 4- through
C: \Documents and Settings \cbradley \Desktop \DP 5980 Award PP_2_1.1.doc Page 1 of 7
POSITION PAPER
Board Meeting Date: October 18, 2007
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH
MOUNTAIN CASCADE, INC.; AUTHORIZE A CONSULTANT AGREEMENT
AMENDMENT WITH CAROLLO ENGINEERS FOR THE A -LINE RELIEF
INTERCEPTOR, PHASE 2A, DISTRICT PROJECT 5980
10 -inch diameter recycled water pipelines through Buchanan Fields Golf Course and
across Concord Avenue to serve businesses along Meridian Park Boulevard.
The recycled water portion of this project is not included in this award. The recycled
water portion may be added to the project no later than March 1, 2008 by a separate
Board action awarding the additive bid item, if an agreement is reached with the Contra
Costa Water District (CCWD) on some outstanding connection issues.
Carollo Engineers (Carollo) and CCCSD staff prepared plans and specifications for the
project. The Bid Documents were structured such that the basis of award would be the
lowest responsive bidder for the sewer portion only. The recycled water portion was bid
as an additive item. The Engineer's estimates for the sewer work (including Concord's
portion) and recycled water line were $19,851,000 and $1,788,000, respectively. The
project was advertised on August 31 and September 5, 2007. Five bids for the sewer
portion of the project ranging from $20,650,750 to $25,895,600 were received and
publicly opened on October 5, 2007. The apparent low bidder submitted an additive bid
of $1,798,895 for the recycled water portion of the project. A summary of the bids is
shown in Attachment 2.
Capital Projects Division staff conducted a technical and commercial evaluation of
these bids and determined that Mountain Cascade, Inc. (MCI) is the lowest responsive
bidder for the sewer portion of the project with a bid amount of $20,650,750. MCI and
its key subcontractors for this project, NADA Pacific (micro - tunneling) and Pacific
Boring (conventional tunneling), successfully completed the District's $8,500,000
Pleasant Hill Relief Interceptor Phase 4 Project in 2001. Staff also evaluated MCI's
safety performance by examining their insurance Experience Modification Rate (EMR),
which is better than average for contractors. EMR is a system for rating contractors'
Workers' Compensation Insurance performance. The City of Concord has also
reviewed and accepted the bid amounts for their portion of the project (Attachment 3).
The District will administer the construction contract and will provide contract
administration, construction inspection, survey of open -cut construction, and office
engineering. Due to their satisfactory performance and specific knowledge of the
project, Carollo is recommended to provide engineering support during construction. A
Consultant Agreement Amendment with a cost ceiling of $450,000 has been negotiated
with Carollo. This will increase the total contract amount with Carollo to $1,525,000.
The funds required to complete the sewer portion of this project, as shown in
Attachment 4, are $23,265,000. The total project cost for the sewer portion is
anticipated to be $24,790,000.
WPESUP\Cbradley \Position Papers \Seitz \DP 5980 Award PP_2_1.1.doc Page 2 of 7
POSITION PAPER
Board Meeting Date: October 18, 2007
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH
MOUNTAIN CASCADE, INC.; AUTHORIZE A CONSULTANT AGREEMENT
AMENDMENT WITH CAROLLO ENGINEERS FOR THE A -LINE RELIEF
INTERCEPTOR, PHASE 2A, DISTRICT PROJECT 5980
The City of Concord will pay 100 percent of the construction costs associated with its
portion of the sewer work estimated at $6,550,000. The City will also pay a flow
proportional share (approximately 28 percent) of the District share of the sewer work
($14,100,000) estimated at $3,950,000. In addition, the City will reimburse the District
a prorated share of the design and construction management costs.
This project is included in the fiscal year 2007 -08 Capital Improvement Budget (CIB) on
pages CS -76 through CS -78. Staff has determined there are adequate funds in the
Collection System Program for this project.
This project was approved by the Board of Directors for CEQA and Permitting purposes
at the August 9, 2007 Board meeting. Subsequently, a Notice of Determination was
filed in compliance with the California Environmental Quality Act (CEQA) for the A -Line
Relief Interceptor, the City of Concord's work, and a portion of the recycled water
pipeline network. If the complete recycled waterline project is awarded in the future,
staff will request the Board to approve additional CEQA documentation.
RECOMMENDED BOARD ACTION: Award a construction contract in the amount of
$20,650,750 to Mountain Cascade, Inc., the lowest responsive bidder, and authorize
the General Manager to execute Contract Documents; authorize the General Manager
to execute a Consultant Agreement Amendment with Carollo Engineers for engineering
services during construction for the A -Line Relief Interceptor Project, Phase 2A, District
Project 5980.
C: \Documents and Settings \cbradley \Desktop \DP 5980 Award PP_2_1.1.doc Page 3 of 7
PLEASANT
HILL
Central Contra Costa
Sanitary District
C. C.
COUNTY
BUCHANAN
FIELD
PUMPING
STATIONS
4
A - LINE RELIEF INTERCEPTOR
PHASE 2A
CONCORD
PUMPING
STATION
CONCORD
Allachment
1
Page 4 of 7
OP
LEGEND:
PHASE 2A
1111111111
CONCORD
INTER- TIE
mmm
RECYCLED
WATER
Allachment
1
Page 4 of 7
ATTACHMENT 2
A -LINE RELIEF INTERCEPTOR, PHASE 2A
DISTRICT PROJECT 5980
SUMMARY OF BIDS
PROJECT NO.: 5980 DATE: October 5, 2007
PROJECT NAME: A -Line Relief Interceptor, Phase 2A
PROJECT LOCATION: Concord, California ENGINEER EST.: $19,851,000 Sewer*
$1,788,000 REW
NO.
BIDDER
BID PRICE
Mountain Cascade, Inc. Sewer
$20,650,750
Recycled Water
$1,798,895
2
Proven Management, Inc. Sewer
$22,974,275
Recycled Water
$1,606,665
3
McGuire & Hester Sewer
$23,064,100
Recycled Water
$2,357,149
4
Ranger Pipeline, Inc. Sewer
$23,658,360
Recycled Water
$2,272,765
5
Diablo Contractors Inc. Sewer
$25,895,600
Recycled Water
$3,470,800
BIDS OPENED BY /s/ Elaine Boehme DATE October 5, 2007 SHEET NO. 1 OF 1
*Award based on Sewer bid price.
C: \Documents and Settings \cbradley \Desktop \DP 5980 Award PP_2_1.1.doc Page 5 of 7
OCT -10 -2007 13:20 CITY OF CONCORD 925 680 1660 P.02
Crrl err Ccmcouo
1 Cc "r Ga,olinc• , thn
( :mwoirl, C;di1untla 9. 1.52(1- .I,1);)
i-kv (92,)l li .4().1G6U
Public Works Department
Oamar Khan, Director
IvIc•Irlumo; (925) 871 -3231
October 9, 2007
ATTACHMENT 3
Mr. Jim Kelly
General Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Mr. Kelly:
crry covtvcn.
NlarkA. Pcu•nou, flavor
11•iltillm 11. S161111, l'ic'e \I trrn'
I Idt-11 \I, Alk-11
01 N. IIirrkr
Luut',t \1, i1nf(1116,1c•r
Mao Rue' Lc•hntan, Cilt Clerk
1'h ,nt.t.. 1. 1t'c•ullnt„ (;itv'll'r;cvcuvi
I.tclia V. lhi Borg, Gilt \ ;lmiger
A very successful bid opening for our joint project for the extension of the A -Line Relief
Interceptor and the construction of a gravity -feed connection from the Concord Sewage
Pump Station to your new line was held on October 5, 2007. As required by Section 5.a of
the Joint Powers Agreement for this project, this letter confirms Concord's approval of your
proposed contract award to the apparent low bidder, Mountain Cascade, Inc. for this work.
I would also like to commend the dedication and professionalism demonstrated by your
staff involved in this joint project. In particular, Tad Pilecki, Alex Rozul, and Paul Seitz
have done a great job coordinating with the consultant and with my staff during the design
and bidding phases of this joint project. We look forward to the bid award on October 18,
2007, and to working with your staff during the construction phase of this critical project.
Sincer ly,
r � .1.-
Qamar Khan ,
Director of Public Works
Cc: Lydia E. Du Borg, City Manager
NAjoint prof concurrence Itr ect 07,tloc
Page 6 of 7
ATTACHMENT 4
A -LINE RELIEF INTERCEPTOR, PHASE 2A
DISTRICT PROJECT 5980
POST - BID /PRECONSTRUCTION COST ESTIMATE
SEWER PORTION ONLY
No. Item Description Amount
1 CONSTRUCTION
a. Construction Contract $20,650,750
b. Contingency at 7.5% $ 1,548,800
c. Permits $ 25,000
TOTAL CONSTRUCTION $22,225,000
2 CONSTRUCTION MANAGEMENT
Percent of
Estimated
Construction
Cost
C: \Documents and Settings \cbradley \Desktop \DP 5980 Award PP_2_1.1.doc Page 7 of 7
100%
2.7%
3.2%
5.9%
105.9%
5.6%
11.5%
111.5%
a. District Forces
- Construction Management and Inspection
$ 500,000
- Survey
$ 75,000
- Public Relations
$ 20,000
SUBTOTAL
$ 595,000
b. Consultants
- Carollo Engineers
$ 450,000
- Outside Inspection (if needed)
$ 150,000
- Material Testing
$ 50,000
c. Miscellaneous
- Record Drawings
$ 10,000
- Disputes Review Board
$ 50,000
- Legal
$ 10,000
SUBTOTAL
$ 720,000
TOTAL CONSTRUCTION MANAGEMENT
$ 1,315,000
3
TOTAL CONSTRUCTION PHASE COST
$23,540,000
4
TOTAL PRE -BID EXPENDITURES
$ 1,250,000
5
TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$ 2,565,000
6
TOTAL ESTIMATED PROJECT COST
$24,790,000
7
FUNDS ALLOCATED TO DATE
$ 1,525,000
10
ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$23,265,000
Percent of
Estimated
Construction
Cost
C: \Documents and Settings \cbradley \Desktop \DP 5980 Award PP_2_1.1.doc Page 7 of 7
100%
2.7%
3.2%
5.9%
105.9%
5.6%
11.5%
111.5%
6.a.
Agenda
• Project Overview
• Bid Results
• Cost Sharing w/ Concord
• Project Schedule
,
i�
;1
1�
s
STA
Dua
CC
6.a.
CONCORD
t,
j PHM�2,
n RNEDti'-
DfryRC�TI�
Bid Results / Evaluation
• 2 Parts — Base Bid Sewer Work
and Additive Bid ReW
• Awarding Base Bid only
• ReW award dependent on
agreement with CCWD but NLT
March 1
• Engineer's Base Bid Estimate
$19,8519000
• Mountain Cascade, Inc. lowest
responsible bidder $20,650,750
2
6.a.
Cost Sharing with Concord
• Cost sharing outlined in JPA
• City ppays 100% of their inter -tie
(6.y M + CCCSD staff costs
• City's share of A -Line paid in
accordance with 1974 a reement
(4.2M + portion of CCCSt staff
costs)
Project Schedule
• NTP November 2007
• Tunneling March 2008
• Crossing Walnut Creek summer
2008
• Project completion November 2008
3
6.a.
Recommendations
• Award a construction contract to
Mountain Cascade, Inc for the
Construction of the A -Line Relief
Interceptor, Phase 2A, DP 5980
• Authorize amendment to Consultant
Agreement with Carollo Engineers
for engineering services during
construction
Questions?
11
`1. a A-
Industrial User A ademy
Summary % ort
Outline
• Purpose
• Logistics
• Topics Covered
• Exit Survey from Attendees
• Summary
Purpose of the Academy
• To give attendees a better understanding of
their Industrial User Permit
• To teach attendees how to stay in compliance
with the permit
• To answer questions about the permitting
process- "Why do we have a permit ?"
• Initial format: Two -day seminar
• Held September 26 -27, 2007 at the District
• 19 attendees representing 11 permitted
industrial users
• Six Source Control staff participated in
development and delivery of the Academy
2
`1.0" I
Topics Covered
e Regulatory Overview
• Permit Overview
e Inspections
• Pollution Prevention & Best Management Practices
e Enforcement
• Treatment Plant Tour
• Sampling & Local Discharge Limits
e Pretreatment & Monitoring
C ii Surve
Rating: 5= Outstanding; 4--Above Average; 3= Average; 2 =Below Average; 1= Unacceptable
uesiions
2
1
Please rate the Academy overall
13
4
0
0
0
Did Academy address your
goals /concerns?
10
7
0
0
0
Were the presentations relevant
to your business?
9
7
1
0
0
Was the plant tour beneficial?
10
2
1
0
0
Were the hands -on exercises
beneficial?
9
6
1
0
0
3
uesiions
2
1
Please rate the Academy overall
13
4
0
0
0
Did Academy address your
goals /concerns?
10
7
0
0
0
Were the presentations relevant
to your business?
9
7
1
0
0
Was the plant tour beneficial?
10
2
1
0
0
Were the hands -on exercises
beneficial?
9
6
1
0
0
3
Summary
• The Academy met the goals and expectations of the
attendees
• Participants received a Certificate of Attendance
signed by the Board President
• Future plan:
- Hold more Industrial User Academies
- Different format (i.e. two hour sessions) to allow more
businesses to attend
- Hold sessions at other locations within the service area
- Open certain sessions to businesses that do not have a permit
Questions/Comments?
fl
Agenda Item 7.a.2)
Board Meeting of October 18, 2007
Announcements:
a) Partnership with Fire Department
Two of the three shifts that staff the Fire Department stations in Pacheco,
Concord and Walnut Creek have been to the treatment plant and conducted
emergency response exercises. The third shift from those stations is expected to
perform their exercise in late November. Captains from all three stations have
been very pleased with the training sessions, sentiments echoed by plant
operations staff who have taken part in the exercises.
b) Pigeon Removal
With the migration out of the area by most of the Cooper hawks, there has been
an explosion in the local pigeon population in and around the treatment plant. A
licensed pest control specialist has been contracted to trap and remove those
pigeons.
Pigeons have been known to carry disease organisms transmissible to humant,
including streptococcosis, tuberculosis, fungal diseases, and parasites.
Starting next week, the owner of a Peregrine falcon will fly his trained bird in and
around the plant several times a week in the coming months as a follow -up
deterrent. Pigeons are very intimated by falcons and will avoid common areas
with them.
c) Walnut Creek Eco -Fair
CCCSD staff will be on hand with a Household Hazardous Waste display and
information at the Saturday, October 20 Walnut Creek Eco -Fair at the Lesher
Center. Our exhibit will be part of the Sustainable Walnut Creek. Going Green
Together event, a free information fair for area residents and businesses on how
to protect and sustain a healthy environment. The event runs from 8 a.m. to 1
p.m.
d) Status of Underpayment of Fees by Two Developers
On June 7, 2007, staff advised the Board that the District had undercharged
developers of two subdivisions in Danville for capacity, reimbursement, and other
related fees. The two developers are KB Home and Lennar Communities. The
subdivisions are located in the "intervening properties" area near Lawrence Road
and Camino Tassajara.
Lennar Communities paid the $258,083.70 in additional fees in September.
KB Home owes an additional $133,287.87. Staff has previously sent lot -by -lot fee
information to KB Home. A KB Home representative requested the legal authority
opinion for CCCSD to collect additional fees after a connection permit has been
issued, which staff has provided. Staff has sent a formal invoice for the amount
due and payable within 45 days.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 8.a. Engineering
Type of Action: APPROVE COMPONENTS OF SEWER SYSTEM MANAGEMENT
PLAN (SSMP)
subject: APPROVE THE FIRST SIX CHAPTERS OF THE STATE OF CALIFORNIA
MANDATED SEWER SYSTEM MANAGEMENT PLAN (SSMP)
Submitted By: Initiating Dept. /Div.:
Gail Chesler, PhD, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
� L�) 6 Z&/
Q! k- 01W
Chesler Swanson A. Farrell 48. Brennan Marnei M. Kelly
General Manager
ISSUE: Board approval of the components of the State of California mandated Sewer
System Management Plan (SSMP) is required.
RECOMMENDATION: Approve the following six chapters of the CCCSD Sewer
System Management Plan.
• Chapter 1: Introduction and Goals
• Chapter 2: Organization
• Chapter 3: Overflow Emergency Response Plan
• Chapter 4: Fats Oils and Grease Program
• Chapter 5: Legal Authority
• Chapter 6: Measures and Activities
FINANCIAL IMPACTS: Not applicable.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: On May 2, 2006, the California State Water Resources Control
Board approved Order No. 2006 -0003, "Statewide General Waste Discharge
Requirements (WDR) for Sanitary Sewer Systems." A component of the Order requires
the development of SSMPs and approval of the component parts and complete SSMP
by the CCCSD Board of Directors. The State requirements include a timetable for this
approval process. In July, the Board approved the Plan and Schedule for development
of the SSMP.
The next two components of the SSMP that require approval of the CCCSD Board of
Directors by November 2, 2007 are the following chapters:
• Goals
• Organization of Personnel
CADocuments and Settings \rgee \Desktop \SSMP 6 Chapters 10- 18- 07.doc
POSITION PAPER
Board Meeting Date: October 18, 2007
Subject: APPROVE THE FIRST SIX CHAPTERS OF THE STATE OF CALIFORNIA
MANDATED SEWER SYSTEM MANAGEMENT PLAN (SSMP)
Four additional chapters are available for Board approval at this time although not
required until November 2, 2008. These four chapters are the following:
• Overflow Emergency Response Program
• FOG (Fats, Oils, and Grease) Control Program
• Legal Authority
• Operation and Maintenance Program
While only two chapters need to be approved now, staff has completed six chapters
and recommends approval of six chapters of SSMP now. A copy of the first six
chapters of the SSMP will be forwarded to you under a separate cover.
RECOMMENDED BOARD ACTION: Approve the following six chapters of the CCCSD
Sewer System Management Plan.
• Chapter 1: Introduction and Goals
• Chapter 2: Organization
• Chapter 3: Overflow Emergency Response Plan
• Chapter 4: Fats Oils and Grease Program
• Chapter 5: Legal Authority
• Chapter 6: Measures and Activities
NAPLANNING \RGee \SSMP 6 Chapters 10- 18- 07.doc
8.a
The Sewer System
Management Plan
Chapters 1 - 6
Gail Chesler
October 18, 2007
Component WDR
..: due
SSMP Development Plan and
approved
Schedule
July 2007
Goals
November 2,
2007
Organization
Legal Authority
Operation and Maintenance Program
November 2,
2008
Overflow Emergency Response
Program
FOG Control Program
Three remaining chapters (capacity,
May 2, 2009
design standards, audit)
or before
Slide number
The Goals 8.a
• Responsibly manage, operate, and
maintain all parts of the collection
system and adhere to the components
of the SSMP
• Provide adequate capacity to convey
design peak flows
• Minimize the frequency of sewer
system overflows
• Mitigate the impact of SSOs
• Develop annual strategic goals and
measure progress towards those
goals
Slide number
8.a
Legal Authority
• Authority derived
from the California
Health & Safety Code,
Division 6, Part 1
• CCCSD Code provides powers:
— To enter & inspect & sample &
levy fines & terminate service
— To enforce
— To control infiltration and inflow
— To require adherence to Standard
Specifications
Operation and 8.a
Maintenance Program
Funding
— O &M
— Sewer Const
Slide number
8.a
FOG program
• Standard Specs —
Section 9
• Title 10 of the
District Code
• Current program:`
CSO: clean and report
FOG accumulations
Source control — inspect, enforce,
Permits to connect & plan review
Communication services - outreach
Treatment Plant Permitted Haulers
Slide number
8.a
Today's Action
• Approve SSMP chapters
- Goals
— Organizational Structure
— Legal Authority
— Operation and Maintenance Program
— Emergency Overflow Response Plan
— Program for Control of Fats, Oils, and
Grease
Slide number
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 18, 2007 No.: 9.a. Budget and Finance
Type of Action: RECEIVE AUDITED FINANCIAL STATEMENTS
Subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL
YEAR ENDED JUNE 30, 2007
Submitted By: Initiating Dept /Div.:
Debbie Ratcliff, Controller Administrative / Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. RatcliNT M raves ?Ja4r es M. Kelly, neral Manager
ISSUE: The audited financial statements of the Central Contra Costa Sanitary District
for the Fiscal Year ended June 30, 2007, are being submitted to the Board of Directors.
RECOMMENDATION: Receive the audited financial statements for the Fiscal Year
ended June 30, 2007.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: The firm of Cropper Accountancy Corporation, Certified Public
Accountants, has completed its examination of the District's financial statements for the
Fiscal Year ended June 30, 2007, and has submitted the audited financial statements
and auditor's opinion thereon.
In the routine performance of their examination of the financial statements, the auditors
evaluate the District's internal accounting controls to determine the nature and extent of
the auditing procedures required. Based on their observations during the course of the
examination, the auditors advise District management of any significant deficiencies or
material misstatements and any recommendations to improve the system of internal
accounting controls. There were no deficiencies or recommendations for improvements
in internal controls this year.
The audited financial statements were reviewed in detail at the Budget and Finance
Committee meeting on October 15, 2007, and will be reviewed with the full Board at the
October 18, 2007, Board Meeting. A copy of the audited financial statements has been
received by the Board under separate cover.
N: \ADMINSUP\ADMIN \POSPAPER\Audited Financial Statements 10- 18- 07.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: October 18, 2007
Subject. RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL
YEAR ENDED JUNE 30, 2007
In accordance with Government Code Section 53891, information from the audit will be
used to prepare a report to the State Controller's office. The report will be sent
electronically by the annual deadline of November 1, 2007.
RECOMMENDED BOARD ACTION: Receive the audited financial statements for the
Fiscal Year ended June 30, 2007.
N:\ ADMINSUP\ADMIN \POSPAPER\Audited Financial Statements 10- 18- 07.doc Page 2 of 2