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Home My WebLink About09/06/2007 AGENDA BACKUPSeptember 6, 2007 3.a. Awards and Commendations Page 1 of 2 Presentation of National Association of Clean Water Agencies (NACWA) Platinum 9 Peak Performance Award for 2006. NACWA A i -ir,n Commitment to America's Waters EXECUTIVE COMMITTEE Ii [ I!uEN Dick Champion, Jr. Director Independence Water Pollution Control Department Independence, MO %ii_E PRCYD[','1 Christopher M. Westhoff Assistant City Attorney Public Works General Counsel City of Los Angeles Los Angeles, CA 1REA`,U REP Marian Orfeo Director of Planning & Coordination Massachusetts Water Resources Authority Boston, MA SECRe7ARY Kevin L Shafer Executive Director Milwaukee Metropolitan Sewerage District Milwaukee, WI I`R[ Y >ENT William B. Schatz General Counsel Northeast Ohio Regional Sewer District Cleveland, OH EVEC:uI VE DIP[ _c roP Ken Kirk June 20, 2007 Jim Kelly General Manager Central Contra Costa Sanitary District 5019 Imhoff PI Martinez, CA 94553 -4394 Dear jim: It gives us great pleasure to inform you that the Central Contra Costa Sanitary District's Central Contra Costa Sanitary District Treatment Plant has earned NACWA's Platinum Peak Performance Award for 9 consecutive years. Please accept our congratulations on receiving this prestigious award. You are truly among an elite group of honorees. This year, NACWA will be honoring Platinum Award recipients, along with National Environmental Achievement Award (NEAA) agency winners, during an evening Awards Ceremony and President's Reception on July 18, 2007. The Awards Ceremony will take place during NACWA's Summer Conference, July 17 - 20, in Cleveland, Ohio. Program and registration information for the Summer Conference is available at www.nacwa.org. At the Ceremony, facilities receiving their first Platinum Award, marking five years of consistent compliance, will be formally presented with their Platinum certificates. Peak Performance honorees being recognized for six or more years of consistent compliance will receive recognition via an audio visual presentation that will be shown at the Awards Ceremony - as well as in printed materials. We would welcome your attendance at the Awards Ceremony and have will have your Platinum Award available at the President's Reception. At the reception, you will also have the opportunity to have a professional photograph taken for use by your agency. Enclosed is an Award Response Form which requests the manner in which your facility's name should appear on the award certificate. Please return the completed Response Form to Robin Davis via fax at 202.833.4657 by Monday, July 9, 2007. Again, congratulations to you and all of the Central Contra Costa Sanitary District's employees on a job well done! Sincerely, 4J, 1. aaaa Ralph Charlton Chair, NACWA Awards Committee Director of Fiscal Services Alexandria Sanitation Authority, Va. National Association of Clean Water Agencies ENCLOSURE 1816 Jefferson Place, NW p202.833.2672 f202.833.4657 Washington DC 20036 -2505 www.nacwa.org - info @nacwa.org a Ken Kirk NACWA Executive Director ITEM 3.a NACWA PLATINUM AWARD 2006 Board Meeting Randy Grieb September 6, 2007 YEAR 2006 PLANT OPERATIONS ■ Total Processed Flow — 18.43 billion gallons ■ Total Ash Produced — 4,930 tons ■ Laboratory Compliance Analyses — 33,708 ■ Permit Violations — 0 (100% Compliance) NACWA AWARDS CRITERIA ■ Silver - 1 to 5 Violations Per Year ■ Gold - 0 Violations Per Year ■ Platinum - 0 Violations for Every year after 5 Years s, CCCSD PAST PERFORMANCE YEAR AWARD 1998 Gold 1999 Gold 2000 Gold 2001 Gold 2002 Platinum ` 2003 Gold 2004 Gold 2005 Gold 2006 Platinum 2 Year 2006 NACWA Statistics ■ NACWA Peak Performance Award - Winning Agencies - 437 ■ 2006 NACWA Silver Awards - 155 ■ 2006 NACWA Gold Awards - 191 ■ 2006 NACWA Platinum Awards - 91 ■ 2006 NACWA Platinum 9 or More - 36 PERMIT COMPLIANCE ""CHALLENGES" ■ High Turbidity Event ■ Power Interruptions 3 ACKNOWLEDGEMENTS • Board Support ■ Staff Efforts September 6, 2007 3.b. Awards and Commendations Page 1 of 2 Adopt a resolution commending Talksics Toastmasters Club #6718 on its 20th Anniversary. RESOLUTION NO. 2007- A RESOLUTION COMMENDING TALKSICS TOASTMASTERS CLUB #6718 ON ITS 20TH ANNIVERSARY WHEREAS, Central Contra Costa Sanitary District sponsored the chartering of Talksics Toastmasters Club #6718 in September, 1987; and WHEREAS, Talksics Toastmasters Club has provided communication and leadership skills training to many District employees over the years, at minimal cost to the District; and WHEREAS, a noticeable improvement in the quality of Board and public presentations has resulted from District employee involvement with Talksics Toastmasters Club; and WHEREAS, Talksics Toastmasters Club is celebrating its 20th Anniversary at its regularly scheduled meeting on September 12, 2007, noon to 1:00 p.m., in the District Multipurpose Room. NOW, THEREFORE, be it resolved that the Board of Directors of the Central Contra Costa Sanitary District does hereby commend Talksics Toastmasters Club #6718 for twenty years of effective communications and leadership training to District employees and other members of the community. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 6th day of September 2007 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm District Counsel Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.c. Consent Calendar Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE OF COMPLETION Subject: ACCEPT THE CONTRACT WORK FOR THE NORTH ORINDA SEWER RENOVATIONS, PHASE 2 PROJECT, DISTRICT PROJECT 5833, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating DeptdDiv.: Munawar Husain, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. J4. Husain A • AC4 A. Antkowiak M fo—T. Pilecki {L, A. Farrell ames M. elly, General Manager ISSUE: Construction has been completed on the North Orinda Sewer Renovations, Phase 2 Project, District Project 5833, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the North Orinda Sewer Renovations, Phase 2 Project, District Project 5833, and authorize filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The District's over 1,500 -mile collection system has pipe segments that range in age from new to over 100 years. Some of the pipe segments are at or near the end of their useful life as evidenced by their need for frequent maintenance, high rate of infiltration, and /or threat of structural collapse. More than 300 miles of the small- diameter sewers in the collection system were constructed prior to 1956. The methods and materials of construction used at that time have not performed well, and they are currently the source of over 90 percent of the dry- weather collection system overflows. In 1991, the District implemented a sewer renovation program. Since that time, an annual allowance for this program has been included in the Capital Improvement Budget and Plan. The Collection System Renovation Program is an ongoing series of projects. Candidate sewer line segments are identified, evaluated, and placed on a priority list for replacement/renovation by Collection System Operations and Engineering Department staff. N: \PESUP \Cbradley \Position Papers \Husain \DP 5833 Accept Contract Work.doc Page 1 of 2 POSITION PAPER Board Meeting Date: September 6, 2007 Subject: ACCEPT THE CONTRACT WORK FOR THE NORTH ORINDA SEWER RENOVATIONS, PHASE 2 PROJECT, DISTRICT PROJECT 5833, AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION The North Orinda Sewer Renovations, Phase 2, Project renovated or replaced approximately 9,700 linear feet of 6 -, 8 -, 10 -, 12 -, and 18 -inch sewer lines in eighteen (18) locations and spot repairs in fifteen (15) locations within easements and the City of Orinda. The work required close cooperation with customers for site access and restoration. On July 6, 2006, the Board of Directors authorized the award of a contract for the construction of the project to KJ Woods Construction. The Notice to Proceed was issued on July 27, 2006. The work was substantially completed on July 16, 2007. Only the District Board of Directors is empowered to accept the Contract work. Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and protecting the Contract work. Guaranty and warranty periods required by the Contract and the statutory period for filing of liens and Stop Notices start on the date of acceptance by the Board of Directors. Final payment to the Contractor is made after expiration of the statutory period for filing of liens and Stop Notices, provided no liens or Stop Notices have been filed. The total authorized budget for the project is $3,567,000. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the North Orinda Sewer Renovations, Phase 2 Project, District Project 5833, and authorize filing of the Notice of Completion. WPESUP\Cbradley \Position Papers \Husain \DP 5833 Accept Contract Work.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.d. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CHERRY LANE ASSOCIATES FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8645 IN THE CITY OF PLEASANT HILL, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5753 — PARCEL 1-) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ?v 0/&4 Id. Mullin J. yamoto -Mills C. Swanson r Farrell James . Kelly t'L General Manager ISSUE: A resolution of the Board of Directors is required to accept Offers of Dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8645 that is required for a recent public sewer extension off Oak Park Boulevard in the City of Pleasant Hill (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Cherry Lane Associates, Ltd., for an easement shown on the recorded final map of Subdivision 8645 in the City of Pleasant Hill, accepting Job 5753 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5753 PP Cherry Lane Offer Ded 9- 6- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: SEPTEMBER 6, 2007 No.: 4.e. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING AN OFFER OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS (JOB 5836 — PARCEL 1 *), AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO EDIZ H. ERTEKIN AND AMY M. ERTEKIN (747 EL PINTADO, DANVILLE; JOB 4002 — PARCEL 1* (PORTION)) AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: RTr f M. ullin J. Miyamoto -Mills t. Swanson !"r A. Farrell James M. Kelly ��' General Manager ISSUE: A resolution of the Board of Directors is required to accept Offers of Dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt resolutions accepting an Offer of Dedication and public sewer improvements, and authorizing execution of a Quitclaim Deed, and recording of the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: The new easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during the recent sewer realignment off El Pintado in the Danville area (as shown on Attachment 1). The original sewer has been abandoned, and an easement has been granted for the new sewer. Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt resolutions accepting an Offer of Dedication, accepting Job 5836 public sewer improvements, and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Ediz H. Ertekin and Amy M. Ertekin on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only NAENVRSEMPosition Papers\M u Ili n\2007\5836 PP Ertekin Offer Ded Quitclaim 9- 6- 07.doc / ACCEPT NEW / / 15' EASEMENT Lf ABANDON SEWER AND QUITCLAIM EX. EASEMENT I 1 LEGEND: / 1 —) NEW SEWER ._ EXISTING SEWER EASEMENT AREA EXISTING EASEMENT MENT Central Contra Costa Sanita District SITE DAN VI LLE 0 0 z CL ' w LOCATION MAP N. T. S. I m 'r -n �o I to ' t I ACCEPT JOB 5836 - PARCEL 1 QUITCLAIM JOB 4002 - PARCEL 1 (PORTION) Attachment 1 I r Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM THE BONES FAMILY TRUST FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF MINOR SUBDIVISION 504 -04 IN THE CITY OF LAFAYETTE, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5857 — PARCEL 2't) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: y7� V M. Mullin J. Miyamoto -Mills I C. Swanson �j ,, A. Farrell �J mes <elly 7L General Manager ISSUE: A resolution of the Board of Directors is required to accept Offers of Dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Minor Subdivision 504 -04 that is required for a recent public sewer extension off Los Palos Manor in the City of Lafayette (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from the Bones Family Trust, for an easement shown on the recorded final map of Minor Subdivision 504 -04 in the City of Lafayette, accepting Job 5857 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. 'Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5857 PP Bones 9- 6- 07.doc Central Contra Costa Sanitary District i ST M Ot PAC at may-- SITE a v ` LAFAYETTE N LOCATION MAP N. T. S. i Q- ♦ \ v Q- \ i ., r N i Attachment ACCEPT EASEMENT JOB 5857 - PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8508 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5865 — PARCEL 2 *) Submitted By: Initiating Dept✓Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: xa � \-A" M. Mullin J. Miyamoto -Mills 1C. Swanson �A. Farrell James KV Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept Offers of Dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an Offer of Dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8508 that is required for a recent public sewer extension off Japonica Way in the Dougherty Valley area of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an Offer of Dedication from Windemere BLC Land Company, LLC, for an easement shown on the recorded final map of Subdivision 8508 in the Dougherty Valley area of San Ramon, accepting Job 5865 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. 'Easement parcel numbers are for internal job log use only N: \ENVRSEC \Position Papers \Mullin\2007 \5865 PP Windemere 9- 6- 07.doc LEGEND: —E) NEW SEWER _.e- EXISTING SEWER EASEMENT AREA Central Contra Costa Sanitary District 1"' fi i U 2 O m DANVILLE LAWRENCE RDI Ar- AM SAN RAMON LOCATION MAP N. T. S. Y�Py Attachment ACCEPT EASEMENT I 1 JOB 5865 - PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.h. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (DISTRICT PROJECT 5929 — PARCEL 11 "), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO DANIEL H. SENG AND JOYCE L. SENG, TRUSTEES OF THE SENG FAMILY TRUST DATED JANUARY 25, 1993 (DP 1589 —PARCEL 1 *) Submitted By: Initiating Dept. /Div.: George Harrington Engineering /Environmental Services Senior Right of Way Agent REVIEWED AND RECOMMENDED FOR BOARD ACTION: G. Harrington J. y C. Swanson T"_ A. Farrell VJames M elly l� General Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement and authorizing execution of a Quitclaim Deed and recording of the documents. FINANCIAL IMPACTS: This is an exchange with relocation of the easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Daniel H. Seng and Joyce L. Seng, Trustees of the Seng Family Trust, under Declaration of Trust dated January 25, 1993, real property owners of 2140 Stewart Avenue, Walnut Creek, have been cooperating with the District to change the alignment of the public sewer on their property so as to eliminate an encroachment of improvements onto the existing sewer easement when the sewer was relocated under District Project 5929 Walnut Creek Phase 3. The property owners have agreed to grant a new easement to the District in exchange for a quitclaim of the existing easement, which will eliminate the existing encroachment. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Daniel H. Seng and Joyce L. Seng, Trustees of the Seng Family Trust, under Declaration of Trust dated January 25, 1993, on behalf of the District, and recording of the documents with the Contra Costa County Recorder. `Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Harrington\2007 \PP 5929 Seng GOE Quitclaim 9- 6- 07.doc s� WALNUT CREEK RUDGEAR RD SITE N� C-\, Existing Sewer Es C. � F LEGEND: -e- NEW SEWER EXISTING SEWER EASEMENT LOCATION MAP N. T. S. v Sewer Easement 1f N ti Central Contra Costa Attachment Sanitary District ACCEPT DP 5929 - PARCEL 11 4mi—ft 1 QUITCLAIM DP 1589 - PARCEL 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.i. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM GLENN L. PREWITT AND VERNA M. PREWITT, TRUSTEES FOR THE GLENN L. PREWITT AND VERNA M. PREWITT 1983 INTER VIVOS TRUST, FOR THE MARTINEZ SEWER RENOVATION PROJECT (DISTRICT PROJECT NO. 5975) Submitted By: Ricardo Hernandez, SR/WA Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept /Div.: Engineering /Environmental Services " % l�R. Hernandez J. Miyamoto Mills . Swanson —' 'A. arell James Kelly General Manager ISSUE: Deeds or grants conveying any interest in or easement upon real estate to the District for public purposes cannot be accepted for recordation without the consent of the Board of Directors evidenced by a resolution of acceptance attached to or printed on the deed or grant (Government Code 27281). RECOMMENDATION: Adopt a resolution accepting a Grant of Easement from Glenn L. Prewitt and Verna M. Prewitt. FINANCIAL IMPACTS: Compensation, based on a land appraisal, in the amount of $2,400 has been paid to the property owners. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The subject easement will accommodate a new sewer segment being installed through the Martinez Sewer Renovation Project, Phase 1 (see Attachment 1). RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement from Glenn L. Prewitt and Verna M. Prewitt, Trustees of the Glenn L. Prewitt and Verna M. Prewitt 1983 Inter Vivos Trust, and authorizing staff to record the resolution with the Contra Costa County Recorder. WENVRSEMPosition Papers \Hernandez R\2007 \5957 PP Prewitt GOE 9- 6- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.j. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING A QUITCLAIM DEED FROM CONTRA COSTA COUNTY FOR IMHOFF PLACE AND A PORTION OF THE OLD IMHOFF DRIVE RIGHT OF WAY Submitted By: Initiating Dept✓Div.: Ricardo Hernandez, SR/WA Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: R. Hernandez J. Miyamoto -Mills C. Swanson A. arrell James M. elly ' AA - General Manager ISSUE: Deeds or grants conveying any interest in or easement upon real estate to the District for public purposes cannot be accepted for recordation without the consent of the Board of Directors evidenced by a resolution of acceptance attached to or printed on the deed or grant (Government Code 27281). RECOMMENDATION: Adopt a resolution accepting the Quitclaim Deed from Contra Costa County. FINANCIAL IMPACTS: Consideration for this land was paid to the County as part of the Animal Control Services property purchase in 1999. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: In 1999 the District entered into a purchase agreement with the County to buy the land across Imhoff Place (formerly housing Animal Control Services). As part of the purchase, the County was to vacate Imhoff Place and a portion of the old Imhoff Place right of way (map attached) and then quitclaim these parcels to the District. The County quitclaimed these parcels to the District in April of this year. RECOMMENDED BOARD ACTION: Adopt a resolution to accept the Quitclaim Deed from Contra Costa County and authorize staff to record the Deed with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Hernandez R\2007 \PP CCC Quitclaim Imhoff PI 9- 6- 07.doc - vv �� MMTI NEZ sao SITE 242 / CONCORD LOCATION MAP N. T. S. cc \ a ' 1 -o� / \ -' -� o �� \ TP \J l HOB 0 Z '\ \ N 4 N LEGEND: 0 AREA TO BE QUITCLAIMED TO CCCSD �I Central Contra Costa 3 Sanitary District 0 200 400 FEET IMHOFF DRIVE /IMHOFF PLACE QUITCLAIM Drawing No. MAP Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.k. Consent Calendar Type of Action: APPROVE MERIT INCREASE Subject: REQUEST APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR ASSISTANT ENGINEER RAFFI MOUGHAMIAN Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. PdL�= 9 Ert 0 M—Penny B. Than FAT. Pilecki f-,, A. Farrell ames elly, 1 General Manager ISSUE: A registration differential salary merit increase requires approval by the Board of Directors. RECOMMENDATION: Grant Assistant Engineer Raffi Moughamian a one -step increase of his basic salary effective August 3, 2007. FINANCIAL IMPACTS: One -step salary increase. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Raffi Moughamian is an Assistant Engineer in the Capital Projects Division of the Engineering Department. This classification does not require registration as a Professional Engineer. The Memorandum of Understanding (MOU) between the Management Support/Confidential Group and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. Raffi Moughamian has provided evidence to his supervisors that he has passed all required examinations and is now licensed as a Professional Engineer in California (see Attachment 1). Raffi Moughamian has consistently demonstrated his ability to assist in the accomplishment of the planning, design, and construction activities of the District requiring the professional level of judgment and skill expected of a Professional Engineer. RECOMMENDED BOARD ACTION: Grant Assistant Engineer Raffi Moughamian a one -step increase of his basic salary effective August 3, 2007, as the registration differential salary merit increase provided for in the MOU. NAPESUP \Position Papers\PennyWoughamian Step Increase.doc Page 1 of 2 STATE OF CALIFORNIA -STATE AND CONSUMER SERVICES AGENCY ARNOLO SCHW a?FPJ^C6 -,FR, Go—ro, BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS 11 ww wof 2535 Capitol Oaks Drive, Suite 300, Sacramento, CA 95833 -2944 Consumer ' A&1r8 Telephone: (916) 263 -2222 Toll Free: 1- 866- 780 -5370 Fax: (916) 263 -2246 or (916) 263 -2221 08/03/2007 Board Internet Address: http: / /www.dca.ca.gov /pets RAFFI J. MOUGHAMIAN CONGRATULATIONS! ID: 42506 Branch: Civil We are pleased to inform you that you have successfully passed the, Civil Engineer examination. This letter will serve as temporary evidence that you now hold a valid license as a Professional Civil Engineer. A formal certificate, which will include your license number, will be prepared and mailed to you within four to six weeks. Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects that are your responsibility. These Rules can be found on our website at www.dca.ca.gov /pels /laws.htm Rule 407 - Fees Rule 411 -Seal and Signature Rule 412 - Address Change Rule 415 - Practice within Area of Competence Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is required. A renewal notice will be mailed to you several weeks before the expiration date of your Civil license. If you do not receive a renewal notice, you are still responsible for renewing your license. Business and Professions Code (Professional Engineers Act) Section 6764 states that every licensed Professional Engineer must obtain a seal or stamp. You may purchase one from any stationary store or rubber stamp company. Board Rule 411 provides specific criteria on seals. Notices and newsletters from the Board Office cannot reach you unless we have your current mailing address. Board Rule 412 requires you to advise us in writing of any address changes within 30 days after the effective date of the address change. EXAMINATION AND LICENSING STAFF Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.1. Consent Calendar Type of Action: APPROVE MERIT INCREASE subject: REQUEST APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR ASSISTANT LAND SURVEYOR KELLY WEIR Submitted By: Initiating Dept./Div.: Elizabeth Charlton, Land Surveyor Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: L. Charlton i;L�T. Pilecki LTC i;c. Farrell 41A., 06mes M. KVIT General Manager ISSUE: A registration differential salary merit increase requires approval by the Board of Directors. RECOMMENDATION: Grant Assistant Land Surveyor Kelly Weir a one -step increase of his basic salary effective August 3, 2007. FINANCIAL IMPACTS: One -step salary increase. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Kelly Weir is an Assistant Land Surveyor in the Capital Projects Division of the Engineering Department. This classification does not require registration as a Professional Land Surveyor. The Memorandum of Understanding (MOU) between the Employees' Association, Public Employees Union, Local One and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve registration or license as Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by the District in a position not requiring such registration or license. Kelly Weir has provided evidence to his supervisors that he has passed all required examinations and is now licensed as a Professional Land Surveyor in California (see Attachment 1). Kelly Weir has consistently demonstrated his ability to assist in the accomplishment of the surveying activities of the District requiring the professional level of judgment and skill expected of a Professional Land Surveyor. RECOMMENDED BOARD ACTION: Grant Assistant Land Surveyor Kelly Weir a one -step increase of his basic salary effective August 3, 2007, as the registration differential salary merit increase provided for in the MOU. N:\PESUP \Position Papers \Charlton \Weir Step Increase.doc Page 1 of 2 STATE OF CALIFORNIA - STATI{ AND CONSUMER SERVICES AGENCY ARNOLD SCNWARZEiNEGGF.R, Govemor � �*,;olv"� BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS A �. 2535 Capitol Oaks Drive, Suite 300, Sacramento, CA 95833 -2944 f: Telephone: (916) 263 -2222 Toll Free: 1- 866 - 780 -5370 Facsimile: (916) 263 -2246 www.dca.ca.gov /pels Oi CAI.R� 08/03/2007 KELLY WEIR CONGRATULATIONS! ID: 14792 Branch: Land Surveyor We are pleased to inform you that you have successfully passed the April 2007 Professional Land Surveyor examination. This letter will serve as temporary evidence that you now hold a valid license as a Professional Land Surveyor. A formal certificate, which will include your license number, will be prepared and mailed to you within four to six weeks. Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects that are your responsibility. These Rules can be found on our website at www.dca.ca.gov/pels/laws.htm Rule 407 - Fees Rule 411 - Seal and Signature Rule 412 - Address Change Rule 415 - Practice within Area of Competence Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is required. A renewal notice will be mailed to you several weeks before the expiration date of your Land Surveyor license. If you do not receive a renewal notice, you are still responsible for renewing your Ppense. Business and Professions Code (Professional Engineers Act) Section 8750 states that every licensed Professional Land Surveyor may obtain a seal or stamp. You may purchase one from any stationary store or rubber stamp company. Board Rule 411 provides specific criteria on seals. Notices and newsletters from the Board Office cannot reach you unless we have your current mailing address. Board Rule 412 requires you to advise us in writing of any address changes within 30 days after the effective date of the address change. EXAMINATION AND LICENSING STAFF Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.m. Consent Calendar Type or Action: Human Resources Subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR UTLITY WORKER MARALEE DAVI THROUGH OCTOBER 1, 2007 Submitted By: Douglas J. Craig, Initiating Dept, /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: D Craig C. Freitas ames M. Oelly, General Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Utility Worker Maralee Davis has been off of work since August 1, 2007, due to a medical condition. She has requested an extended medical leave of absence without pay through October 1, 2007. Ms. Davi's status will be reviewed at that time, and further Board action will be requested if appropriate. Since this request exceeds the 30 working days that the Department Director and General Manager may approve, Board of Directors authorization is required. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Utility Worker Maralee Davi through October 1, 2007. N: \POSUP \Correspondence \Position Papers\2007 \Davi Leave of Absence.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 4.n. Consent Calendar Type of Action: CONSIDER EMERGENCY WITHDRAWAL subject: CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS FROM THE DEFERRED COMPENSATION PLAN Submitted By. Debbie Ratcliff, Controller Initiating Dept /Div.: Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION. D. Rat -raves James M. Kelly General Manager ISSUE: Authorization by the Board of Directors is required for emergency withdrawal of funds from the Deferred Compensation Plan. RECOMMENDATION: Approve the request by John Censoplano for an emergency withdrawal of $7,373 after taxes, from the Deferred Compensation Plan, as recommended by the Deferred Compensation Plan Advisory Committee. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: This request could be denied, however, this is not recommended as the request meets the requirements for emergency withdrawals as set forth by the Internal Revenue Service. BACKGROUND: John Censoplano, Network Coordinator, has requested an emergency withdrawal from the Deferred Compensation Plan based on extreme financial hardship caused by a long -term illness over the past eight months. The Deferred Compensation Plan Advisory Committee has reviewed the request and determined that it meets the requirements for emergency withdrawal in the amount of $7,373 after taxes. It was recently recommended by the Human Resources Committee and concurred with by the full Board that emergency withdrawal requests be placed on the Consent Calendar with a Closed Session agendized, should any questions need to be addressed. Accordingly, a Closed Session has also be agendized for this item. RECOMMENDED BOARD ACTION: Approve the request by John Censoplano for an emergency withdrawal of $7,373 after taxes, from the Deferred Compensation Plan, as recommended by the Deferred Compensation Plan Advisory Committee. NAADMINSMADMIMPOSPAPER \John Censoplano Emergency Withdrawal 08- 06- 07.doc PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO ESTABLISH REIMBURSEMENT FEES FOR JOBS 5656, 5817 AND 5851 AGENDA September 6, 2007 Request staff presentation. 11. Public Hearing: A. Receive public comments. B. Request staff response, as appropriate. C. Close Public Hearing. 111. Board deliberation regarding proposed ordinance to establish reimbursement fees for Jobs 5656, 5817, and 5851. NAENVRSEMPosition Papers \Darner\2007Wgenda for Public Hearing 9- 6- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 5.a. Hearings Type of Action: CONDUCT HEARING; ADOPT ORDINANCE subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOBS 5656, 5817 OR 5851 Submitted By: Kurt Darner Development Services Supervisor Initiating Dept. /Div.: Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: K. Dar �r J. 1yamoto -Mills C. Swanson Farrell James ranager elly 1'R— General ISSUE: When a reimbursement fee is proposed for a property that could directly connect to a "standard facility," the District Code requires that a public hearing be held prior to the Board of Directors' consideration of the fee for adoption. RECOMMENDATION: Conduct a public hearing to receive comments on the proposed Ordinance to establish reimbursement fees applicable to properties that could directly connect to the sewers installed under Jobs 5656, 5817or 5851. Adopt the Ordinance. FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the installer for set -up of the reimbursement account and for each fee collection transaction. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Jobs 5656, 5817, and 5851 are "standard facilities," as defined in the District Code. To fairly and equitably distribute the cost for these facilities, the District Code provides for the installers to be reimbursed for the proportion of cost allocable to other properties which directly connect to the sewers within 20 years of project acceptance by the District. Staff has drafted a proposed Ordinance (Attachment 1) to establish reimbursement fees for properties that connect to these projects' sewers. Exhibits A -1 through A -3 of Attachment 1 show the locations of the projects and the properties that could directly connect to the projects' sewers. The proposed reimbursement fees will be collected from property owners, if and when they connect their properties to the sewer system. The collected fee will be held in a separate account, and will be disbursed to the installers of the projects. Calculations of the proposed reimbursement fees are summarized in Exhibits B -1 through B -3 of Attachment 1. The fees would be charged in addition to Capacity Fees and other District charges, such as those for permits, inspection, and sewer service. N: \ENVRSEC \Position Papers \Darner\2007 \PP 5656, 58551, 5893, 5817 Conduct Public Hearing Amend Dist Code 9- 6- 07.doc POSITION PAPER Board Meeting Date: September 6, 2007 subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES WHICH COULD CONNECT TO JOBS 5656, 5817 OR 5851 The District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once the Board has established the initial reimbursement fee amount for a particular property, and the fees have been paid, the District will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be occasioned by these adjustments. Appropriate notices have been posted, and published in the Contra Costa Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the proposed ordinance to establish reimbursement fees for applicable properties that could directly connect to the sewers installed under Jobs 5656, 5817 or 5851. Adopt the Ordinance. N: \ENVRSEC \Position Papers \Darner\2007\PP 5656, 58551, 5893, 5817 Conduct Public Hearing Amend Dist Code 9- 6- 07.doc ATTACHMENT 1 ORDINANCE NO. (UNCODIFIED) AN ORDINANCE (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO JOB 5656 (LAS LOMAS WAY, WALNUT CREEK); JOB 5817 (CAMINO DEL DIABLO, ORINDA); AND JOB 5851 (CAMELLIA LANE, LAFAYETTE) STANDARD SEWER FACILITIES WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Jobs 5656, 5817, and 5851 sewers, the locations of which are shown in Exhibit A of this ordinance, incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculations are summarized in Exhibit B of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fee was conducted at the District Board of Directors' regularly scheduled meeting on September 6, 2007, NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1 The reimbursement fees applicable to properties that directly connect to Jobs 5656, 5817, and 5851 standard sewer facilities, designated in Exhibit A are hereby established. Said reimbursement fees have been calculated in the manner required by District Code Chapter 6.20, as set forth in Exhibit B of this ordinance. N: \ENVRSEC \Position Papers \Darner\2007 \Ordinance Reimb Fees 9- 6- 07.doc Page 1 of 2 Section 2 The reimbursement fees set forth in Exhibit B of this ordinance shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A and B hereto shall be maintained in the office of the Secretary of the District, and made available for inspection during the periods when the subject reimbursement fees are in effect. Section 4 This ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 6th day of September 2007, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, Counsel for the District N: \ENVRSEC \Position Papers \Darner\2007 \Ordinance Reimb Fees 9- 6- 07.doc Page 2 of 2 Exhibit A -1 Job 5656 - Las Lomas Way, Walnut Creek Legend © Potential Connectors - No. of RUE's AInstaller - No. of RUE's "' a "' Job 5656 facilities Exhibit A -2 Job 5817 — Camino del Diablo, Orinda Legend © Potential Connectors — No. of RUE's AInstaller — No. of RUE'S ... & ... Job 5817 facilities Exhibit A -3 Job 5851 - Camellia Lane, Lafayette 222 I 200 249 - 080 -007 -1 1231 I �•' / 249 - 080 -010 -5 249 - 080 -008 - j• / SEPTIC 160 Legend aPotential Connectors - No. of RUE's © Installer — No. of RUE'S v " m Job 5851 facilities "I 249 - 080 -004 -8 130 _ LN Exhibit B -1 Reimbursement Fee Calculation Job 5656, Las Lomas Way, Walnut Creek Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total $80,400.00 18,004.00 4,371.72 $102,775.72 Number of Potential Connections to Standard Facility: 2 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $ 102,775.72 / 2 RUE = $ 51,387.86 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 431 Las Lomas Way 140 - 160 -008 -3 1 No No Yes 451 Las Lomas Way 140 - 160 - 010 -9 1 Yes N/A No Exhibit B -2 Reimbursement Fee Calculation Job 5817, Camino del Diablo, Orinda Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total $141,112.37 18,772.89 9,520.90 $169,406.16 Number of Potential Connections to Standard Facility: 13 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $169,406.16 / 13 RUE _ $13,031.24 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 372 EI To onal 264- 091 -013 -5 1 No No Yes 5 Chapparal Place 264 - 091 -012 -7 1 No No Yes 9 Chapparal Place 264- 091 -011 -9 1 No No Yes 1 Chapparal Place 264- 091 -010 -1 1 No No Yes 20 Chapparal Place 264- 091 -009 -3 1 No No Yes 16 Chapparal Place 264 - 091 -008 -5 1 No No Yes 58 Camino del Diablo 264- 091 -007 -7 and 264- 091 -005 -1 2 Yes N/A No 56 Camino del Diablo 264- 091 -026 -7 1 No No Yes 55 Camino del Diablo 264 - 092 -008 -4 1 No No Yes 61 Camino del Diablo 264- 092 -007 -6 1 No No Yes 65 Camino del Diablo 264 - 092 -006 -8 1 No No Yes 69 Camino del Diablo 264- 092 -005 -0 1 No No Yes Exhibit B -3 Reimbursement Fee Calculation Job 5851, Camellia Lane, Lafayette Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total $82,422.00 15,279.45 7,454.37 $105,155.82 Number of Potential Connections to Standard Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $105,155.82 / 4 RUE = $26,288.96 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUES Installer Waive Fee Potential Fee 123 Camellia Lane 249 - 080 -007 -1 1 Yes N/A No 151 Camellia Lane 249 - 080 -008 -9 1 Yes N/A No 160 Camellia Lane 249 - 080 -010 -5 1 No No Yes 200 Camellia Lane 249 - 080 -004 -8 1 Yes N/A No Item 5.a. Public Hearing for Reimbursement Accounts September 6, 2007 • 3 Reimbursement Accounts to be approved: - Job 5856 in Walnut Creek - Job 5817 in Orinda - Job 5851 in Lafayette • Public Hearing set on August 9 • All parties notified by mail — August 20 • Notice of Hearing advertised in the CC Times on August 23 and August 30 Location of Jobs Exhibit A -1 Job 5656 - Las Lomas Way, Walnut Creek Legend UPotential Connectors - No. of RUE's AInstaller - No. of RUE's "' & "' Job 5656 facilities Exhibit B -1 Reimbursement Fee Calculation Job 5656, Las Lomas Way, Walnut Creek Standard Facilities Reimbursable Costs: Construction $80,400.00 Engineering 18,004.00 I Nstrict Fees 4,371.72 Total $102,775.72 Number of Potential Connections to Standard Facility: 2 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $ 102,775.7212 RUE = $ 51,387.86 Properties to which Standard Facility Reimbursement Fee may appty: Street Address Assessor's Parcel Number Number of RUES Installer Waive Fee Potential Fee 431 Las Lomas Way 140-160-00 1 No No Yes 451 Las Lomas Way 140 -160 -010 -9 1 Yes N/A No Exhibit A -2 Job 5817 — Camino del Diablo, Orinda Legend A ... V ■ ■ - Potential Connectors — No. of RUE's Installer — No. of RUE's Job 5817 facilities Exhibit B -2 Reimbursement Fee Calculation Job 5817, Camino del Diablo, Orinda Standard Facilities Reimbursable Costs: Construction Engineering District Fees Total $141,112.37 18,772.89 9,520.90 $169,406.16 Number of Potential Connections to Standard Facility: 13 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $169,406.16 / 13 RUE _ $13,031.24 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installer Waive Fee Potential Fee 372 El Toyonal 264- 091 -013 -5 1 No No Yes 5 Chapparal Place 264- 091 -012 -7 1 No No Yes 9 Chapparal Place 264- 091 -011 -9 1 No No Yes 1 Chapparal Place 264- 091 -010 -1 1 No No Yes 20 Chapparal Place 264- 091 -009 -3 1 No No Yes 16 Chapparal Place 264- 091 -008 -5 1 No No Yes 58 Camino del Diablo 264- 091 -007 -7 and 264- 091 -005 -1 2 Yes N/A No 56 Camino del Diablo 264- 091 -026 -7 1 No No Yes 55 Camino del Diablo 264 - 092 -008 -4 1 No No Yes 61 Camino del Diablo 264- 092 -007 -6 1 No No Yes 65 Camino del Diablo 264- 092 -006 -8 1 No No Yes 69 Camino del Diablo 264- 092 -005 -0 1 No No Yes Exhibit A -3 Job 5851 — Camellia Lane, Lafayette � 222 ' 2�0 (0 e 249 - 080 -007 -1 1231 � �•'� / 249-080-008-9 249 - 080 -010 -5 j• / SEPTIC 130 - CgMELLIq Legend uPotential Connectors — No. of RUE's AInstaller — No. of RUE's ffi & 0 m 0 Job 5851 facilities Fil 249 - 080 -004 -8 Exhibit B -3 Reimbursement Fee Calculation Job 5851, Camellia Lane, Lafayette Standard Facilities Reimbursable Costs: Construction Engineering $82,422.00 15,279.45 District Fees 7,454.37 Total $105,155.82 Number of Potential Connections to Standard Facility: 4 Residential Unit Equivalents (RUE) Standard Facility Reimbursement per RUE: $105,155.82 /4 RUE = $26,288.96 Properties to which Standard Facility Reimbursement Fee may apply: Street Address Assessor's Parcel Number Number of RUEs Installe r Waive Fee Potenti al Fee 123 Camellia Lane 249 - 080 -007 -1 1 Yes N/A No 151 Camellia Lane 249 - 080 -008 -9 1 Yes N/A No 160 Camellia Lane 249- 080 -010 -5 1 No No Yes 200 Camellia Lane 249 - 080 -004 -8 1 Yes N/A No Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 7.a. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH JIM FREETHY EXCAVATING, INC. FOR THE CONSTRUCTION OF THE 2006 STORM DAMAGE REPAIR PROJECT, DISTRICT PROJECT NO. 5981 Submitted By: Initiating Dept./Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: A BTT Mr IrVIT. Godsey A. AntkowiakT. Pilecki .§, /A. Farrell ames Kelly, 1�" General anager ISSUE: On August 27, 2007, five (5) sealed bids were received and opened for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $407,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: The December 31, 2005 storm event damaged twelve sewers in the CCCSD collection system; three of the sewers were repaired by contractors already working in the area of the damage (Waterbird Way, Martinez; Civic Park Bridge, Walnut Creek; Moraga Way, Orinda). Several other sewers (Ridge Road, Lafayette; La Encinal, Orinda; Happy Valley Creek, Lafayette) were repaired /protected by other property owners. The District either coordinated with those owners and /or contributed to the repairs. Three of the sewer repair sites were incorporated into the 2006 Storm Damage Repair Project. If these landslides are not repaired, further damage to District sewers in these areas could be realized. N: \PESUP \Cbradley \Position Papers \Godsey \5981 -Award Construction Contract PP.doc Page 1 of 5 POSITION PAPER Board Meeting Date: September 6, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH JIM FREETHY EXCAVATING, INC. FOR THE CONSTRUCTION OF THE 2006 STORM DAMAGE REPAIR PROJECT, DISTRICT PROJECT NO. 5981 The project work includes replacing pipe creek crossing supports, underpinning existing supports, rebuilding creek banks, and site restoration. Staff has met with the property owners at each of these sites. The property owners will be providing site access and participating in site restoration. Staff has received Stream Alteration permits for each site from the California Department of Fish and Game. The Engineer's estimate for construction of the 2006 Storm Damage Repair Project is $250,000. This project was advertised on August 16 and 21, 2007. Five (5) sealed bids ranging from $190,500 to $298,134 were received and publicly opened on August 27, 2007. The Engineering Department conducted a technical and commercial review of the bids and determined that Jim Freethy Excavating, Inc. is the lowest responsive bidder with a bid amount of $190,500. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $257,000. The total cost of the 2006 Storm Damage Repair Project is anticipated to be $407,000. This project is included in the FY 2007 -08 Capital Improvement Budget (CIB) on pages 56 and 57. Staff has conducted a cash -flow analysis of the Collection System Program and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines, Section 15301, since it involves only repair of existing facilities with negligible or no expansion of capacity. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Find that the project is exempt from CEQA, award a construction contract in the amount of $190,500 for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981, to Jim Freethy Excavating, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. WPESUP\Cbradley \Position Papers \Godsey \5981 -Award Construction Contract PP.doc Page 2 of 5 VD, W' CARQUIN EZ - (8) WATERBIRD WAY 14 PA HECO ACHECO 680 P M ARTINEZ UT t//,-W uj '9 �Z;D ATTACHMENT I CLYDE 242 N r. clt7� CONCOR6 ALI M13114 BLVD 0 PLEASAJ47" P IQ � HILL 4 j BOYD RD %4 P*- S GEARY RD HILL 680 HAPPY VALLEY AVE CREEK 1W r H LOS AR LAFA WEND t�� P ; S .4S NUT EN�L' 24 (ID E C � 7&- ERGREEN RUC6W AD �RINDA/o M OWA YA ALAMO MORAGA LEGEND: • PROJECT SITES COMPLETED SITES OO INCOMPLETE SITES 0 10000 20000 FEET PALMETTO DUNES STONE V, -'-, lv� ---- RD VILLe Central Contra Costa Drawing No. Sanitary District 2006 STORM DAMAGE REPAIR PROJECT DISTRICT PROJECT NO. 5981 1 LOCATION MAP Page 3 of 5 PROJECT NO.: 5981 ATTACHMENT 2 2006 STORM DAMAGE REPAIR PROJECT DISTRICT PROJECT 5981 SUMMARY OF BIDS DATE: August 27, 2007 PROJECT NAME: 2006 Storm Damage Repair Project PROJECT LOCATION: Various sites in Lafayette, Orinda ENGINEER EST.: $250,000 NO. BIDDER BID PRICE Jim Freethy Excavating, Inc. $190,500 122 La Questa Drive Danville, CA 94526 925 - 855 -1440 2 Pleasanton Engineering Contractors $275,000 4602 Laramie Gate Court Pleasanton, CA 94566 510- 377 -3771 3 Ned Clyde Construction, Inc. $296,584 159 Mason Circle Concord, CA 94520 925 - 689 -5411 4 Trinet Construction $298,000 2560 Marine Street San Francisco, CA 94124 415- 695 -7814 5 Engineered Soil Repairs, Inc. $298,134 1267 Springbrook Road Walnut Creek, CA 94597 925 - 210 -2150 BIDS OPENED BY /s/ Elaine R. Boehme DATE August 27, 2007 SHEET NO. 1 OF 1 N: \PESUP \Cbradley \Position Papers \Godsey \5981 -Award Construction Contract PP.doc Page 4 of 5 ATTACHMENT 3 2006 STORM DAMAGE REPAIR PROJECT DISTRICT PROJECT NO. 5981 POST -BID / PRECONSTRUCTION ESTIMATE N: \PESUP \Cbradley \Position Papers \Godsey \5981 -Award Construction Contract PP.doc Page 5 of 5 Percent of Estimated No Item Description Amount Construction Cost 1 CONSTRUCTION a. Construction Contract $ 190,500 b. Contingency at 15% $ 28,500 c. Permits $ 3,000 TOTAL CONSTRUCTION $ 222,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management $ 6,000 - Construction Inspection $ 30,000 - Design Engineer $ 2,000 - Survey $ 2,000 - Community Relations $ 1,000 - Record Drawings $ 1,000 SUBTOTAL $ 42,000 19% b. Consultant/ Construction Support Services - Materials Testing $ 3,000 - Arborist $ 1,000 SUBTOTAL $ 4,000 2% TOTAL CONSTRUCTION MANAGEMENT $ 46,000 21% 3 TOTAL CONSTRUCTION PHASE COST $ 268,000 121% 4 TOTAL PREBID EXPENDITURES (not including Right of Way costs) $ 139,000 63% 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $ 185,000 83% 6 TOTAL ESTIMATED PROJECT COST $ 407,000 1830/c 7 FUNDS AUTHORIZED TO DATE $ 150,000 8 ALLOCATION NEEDED TO COMPLETE PROJECT $ 257,000 N: \PESUP \Cbradley \Position Papers \Godsey \5981 -Award Construction Contract PP.doc Page 5 of 5 cu E a) A. -A U N O s� L a) to �U O El O O 0 E O O O N CO a) E Q CO L� 0 U U 0 U cd pq N 0 U U L- ui A U � O Q O cn 0 O E "0 a) -a •— O > O _0 a) _c: 01--a .— O CO � }, .— O .— � L -0 a) _0 �o a) a) _0 0 to 0 O _0 cn .— .— O cn 0 a) C:) L O cn cn N O a) 0 a) a) m a) -- •— - •— Fn Fn _0 Fn Fn cn M (U O L CN M m O co co -C: a) �. � — *� *� E a) a) a) C: ,- a) 0 •� (D Co =3 0 a) O F— F- 0 C:l LL D F— N I I I I N 0 U U Gil 0 U U 0 z � � m o` qp FO cwu 7 W d� v Z a BLVD ®d W cc H WO wn 0 ao_ CCLC da' Foy� �N_ o° qp �wfJ s • a ®<_ e V u D 'lnllm,ASC \WDllo \LARC \SASIDD \,y Rb:An /nn7- d75 -Cn Gil 0 U U Ei U) U U l �L L 0 0 J tO i Q is Q i- Q CCU CCU LM � Q L � ■� V � W = J Ei U) U U a �q /V /r♦ f rr t ' re .� • LO ,,0^ v/ U U U rl- 0 0 N O') h �.'�!`' • is i �q /V /r♦ f rr t ' re .� • LO ,,0^ v/ U U U rl- 0 0 N O') +o 1 y Lp Kol '0'^ W U U U fl— O O N_ 0 ,elf, r *,rs �j J r- Q U) C) C) 0 rl- 0 0 Qc) CY) U (6 X w W a� L LL U L O m L O U a) W O m m w All U O U L O U a� -a _>1 U a) Z O L 0 U a� L U U) U) a� L a� 0) w 0 0 0 O LO N m E 4-_+ w Q) c w RA 0 U U I- CD CD N_ Co m O O d' O � O O 0 _0 LO L0 C) m O O 00 00 07 I� O O d) 6 r- N N N N ~ U (6 X w W a� L LL U L O m L O U a) W O m m w All U O U L O U a� -a _>1 U a) Z O L 0 U a� L U U) U) a� L a� 0) w 0 0 0 O LO N m E 4-_+ w Q) c w RA 0 U U I- CD CD N_ Co m a 0 U F02 N �J 0 0 U U U September 6, 2007 8.a.2) General Manager Reports Page 1 of 9 Response to letter from the City of San Ramon regarding Household Hazardous Waste services Central Contra Costa Sanitary District August 31, 2007 TO: HONORABLE MEMBERS OF THE BOARD FROM: JAMES M. KELLY SUBJECT: PROPOSED RESPONSE TO LETTER FROM KAREN McNAMARA, PUBLIC SERVICE DIRECTOR FOR THE CITY OF SAN RAMON. My proposed response to the Karen McNamara letter and her letter to me are attached. Since this letter requests responses on policy issues, staff is requesting Board guidance. The policy issues are: 1. The City is requesting re- negotiating terms of our agreement to provide Household Hazardous Waste services to San Ramon residents who are not CCCSD wastewater customers, so that the costs reflect the City's actual use. 2. The City is interested in delivering waste generated by the City to be received at the HHW facility at no direct charge to the City. 3. The City remains interested in having mobile collection events held in San Ramon. Regarding issues 1 and 2, the City is requesting an agreement different than the agreement we have with Mt. View Sanitary District, Concord and Clayton. The City's request is based upon their belief that, due to San Ramon's low participation rate, they are paying more than is justified for household hazardous waste services. The City's interest in mobile events (issue 3) is important to San Ramon because they were popular and were viewed to help offset their citizens' low participation rate at our HHW facility. The San Ramon letter was reviewed by the HHW Committee, and the draft letter was prepared based upon their guidance. Attachments �L Central Contra Costa Sanitary District 1. . 94553-4392 •• •• FAX: (925) 676 -7211 JAMES M. KELLY General Manager August 31, 2007 KENTON L. ALM Counsel for the District (510) 808 -2000 ELAINE R. SOEHME Karen McNamara, Public Services Director Secretary of the District City of San Ramon 2222 Camino Ramon San Ramon, CA 94583 Dear Ms. McNamara: HOUSEHOLD HAZARDOUS WASTE DISPOSAL IN SAN RAMON This letter is in response to your letter dated August 7, 2007 regarding the household hazardous waste collection partnership between the City of San Ramon and the Central Contra Costa Sanitary District ( CCCSD). The CCCSD Board of Directors is in the process of considering what role, if any, mobile events should play in the District's Pollution Prevention Program. On another front, CCCSD has encouraged San Ramon residents and small businesses to use the Martinez Collection Facility. Articles about the Facility have appeared in the Pipeline, our newsletter that is mailed to San Ramon residents and businesses in our service area. Information about the Facility has also been included in advertisements and ad mail for the San Ramon mobile collection events, including last April's event, and customers at these events were given a "Why Wait" flyer regarding the Facility. Advertisements for the HHWCF have also been placed in the San Ramon Chamber of Commerce directory and map. A link to the HHWCF page of the CCCSD website is on the City's website, as well as in the City's newsletter. CCCSD does plan to increase advertising to the San Ramon community about the permanent HHW Collection Facility. We will continue to include articles and information about the HHWCF in future editions of the Pipeline, and intend to excerpt those articles and send them as information pieces to the 6000 San Ramon residences that are not within our service area. We also support your request to include information about the HHWCF in garbage bills sent to San Ramon residents from Waste Management. There may be other ways to inform and educate San Ramon residents about the HHWCF, and CCCSD staff proposes to work with City staff to identify the best means to accomplish this. One of the keys to increasing the participation from San Ramon is to understand why there is such a large difference in HHWCF participation levels between San Ramon and other cities served by CCCSD. It may be beneficial for CCCSD and the City to discuss this issue with community groups. NAADMINSUPWDMINUST- SEC \San Ramon HHW Disposal 8- 07.doc Cs is Recycled Paper City of San Ramon August 31, 2007 Page 2 You have proposed a target HHWCF participation level of 2000 residences (approximately 10 %) for the City to continue as an HHWCF partner. Based on the levels of participation of other cities, CCCSD believes that the City target is achievable. However, it will require a joint, concerted educational and outreach effort, which may take more than a year. Attached is a summary of the participation levels for each community served by the HHWCF. When reviewing participation levels at the permanent Collection Facility, the low participation by San Ramon residents stands out when compared to other cites in the area of the County. The average community participation level at the HHWCF was 14.4% during the 2006 -07 fiscal year; participation by San Ramon residents was 4.5 %, the lowest of all eleven communities served by the HHWCF. While distance from the HHWCF is certainly a factor in participation, residents of Orinda, Moraga, and Danville, who have similar drives, participate at levels of 16.7 %, 15.6 %, and 12.6% respectively. You also inquired about re- negotiating our agreement to change current payment methodology and described two alternative payment methodologies. Under the current methodology, CCCSD and each of the four partners pay for the costs of operating the HHWCF based on the number of residences that could be served. While CCCSD understands the City's position, we suggest waiting until our Board has fully considered if there is a role for mobile events in our Pollution Prevention Program, and to wait until the increased outreach has a chance to increase the participation before a modification of our agreement is considered. Finally, you requested that the City be able to bring hazardous and universal wastes generated by City operations to the HHWCF for disposal without charge. While happy to accept these wastes, we must charge you for this service in accordance with our Conditionally Exempt Small Quantity Generator (CESQG) Program. Other cities participate in this program and are charged the same as a small business. We look forward to working with City staff to increase the level of participation by San Ramon residents at the HHWCF, and in disposing of household hazardous waste in a proper manner. Sincerely, James M. Kelly General Manager JMK/mvp Attachment E E O V O O N OO '*r N L ■ a� AN W �I c c =3 co M n U 3 c U Q E o U) 2 2 c0 'O co a) N co O a-o 2 Q� ch ENCU N N O O O L � C N N cU> C U O O L N a- 0.2--o 3 cu ~ o m� C> c- a; N cEc- co O co v C) LZ L- O) U CN O c6 L D L1.U) ku cn >+ = Q v2 co OL 0-2 C C � N C c9 .� -C Q L E U N O c6 U O cu a� cu cu c 3 (D :3 C cu Z -c c`a E co .N 3 N N c�9 c O 'O -C N O O O a) O O (a O > O O Z O O L y 3 oC.) 2 CD N a cn cu O cu Q U) E O cu CD dj N -2 O N 3 U O 2> COL))a N M 7 O_ O L }' (D CIO U) o 0 0 0 0 0 0 0 0 0 Q Q 9- :3 M r N O N CO I- LO Co 00 Co Z V O Ln 4 M N i,: L6 Cfl O Lo ti vi Z r r r N r r r r r r a O 0 N L O r N M N 00 qq d' T- N r 00 r r M 00 I` d M N M tf� V O (0 O Lc) O O 0) O M N CO CO Ln �-- U O CO N N CM O r C r r q N 0 N L- O M-o Q O� 00000000 O a) 2000OOOOO C:) C:) Lo �- Lo to ] v- E � � ' — .� .� .� .� . � M M L (6 w a O O m O O O O O 00 N O N N O O L 0 oc or- LO —o 8-0 0 Q L1. U COON LO Co CO CD Z O' Ln N CN f� � I` dN Z = O = a 0) r <A 00 I;r .. N 00 00 N N O IN O O r M O M co LC j o O CO r N M O r N 0 r � U) 070 O d. 0o N m M qt M O CO LO m LO 0o 't co � ti r Ln LO L L� M M N I� �� O r r O� Z E N Cm. CO LC) O N Ln CO d' N r I� r. N r N M r r r Z co d O ~ m `2V •L = c N ca C O \ N = O E L% V L fl. C cu O ca O 'C O cu 'C U cu O c0 N 20 O DCO c c =3 co M n U 3 c U Q E o U) 2 2 c0 'O co a) N co O a-o 2 Q� ch ENCU N N O O O L � C N N cU> C U O O L N a- 0.2--o 3 cu ~ o m� C> c- a; N cEc- co O co v C) LZ L- O) U CN O c6 L D L1.U) ku cn >+ = Q v2 co OL 0-2 C C � N C c9 .� -C Q L E U N O c6 U O cu a� cu cu c 3 (D :3 C cu Z -c c`a E co .N 3 N N c�9 c O 'O -C N O O O a) O O (a O > O O Z O O L y 3 oC.) 2 CD N a cn cu O cu Q U) E O cu CD dj N -2 O N 3 U O 2> COL))a N M 7 San Ramon CITY OF SAN RAMON August 7, 2007 Mr. Jim Kelly, General Manager Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 -4392 Dear Mr. Kelly, 2222 CAMINO RAMON SAN RAMON. CALIFORNIA 94583 PHONE: (925) 973 -2500 WEB SITE: WWW.SannMOn.C8.gOV I am writing to follow up on our June 22 meeting regarding the Household Hazardous Waste (HHW) services provided to San Ramon residents and small quantity commercial generators by the Central Contra Costa Sanitary District ( CCCSD.) As discussed at that meeting, the City of San Ramon is concerned that: a) the amount that we are paying the CCCSD directly to allow San Ramon residents who are not CCCSD wastewater customers to utilize the CCCSD HHW drop -off facility in Martinez is too high considering the very small percentage of San Ramon residents who actually utilize that facility; and b) that the CCCSD's decision to stop conducting mobile HHW collection events in San Ramon represents a decrease in service and convenience for all of our residents. Our understanding is that the CCCSD intends to increase utilization of the Martinez HHW facility by San Ramon residents through advertising. The City requests that such advertising represent an increase over past advertising efforts, and that those San Ramon residents who are not CCCSD wastewater customers receive equal or better notification regarding the HHW facility than those San Ramon residents who are CCCSD wastewater customers. We have the following questions: • How, specifically, does the CCCSD plan to increase promotion of the HHW facility to all San Ramon residents? • Is the 3x per year "Pipeline" mailer which advertises HHW services sent to non - CCCSD San Ramon customers? If not, can it be sent to them during this fiscal year? Clrr COI Nca 973 -2530 CrrY CLERK. 973- 2539 CITY MANAGER. 973-25)0 PARKS! COMMUNITY SERVICES. 973 -3200 PLANNING DEPARTMENT: 973 -2560 HUMAN RESOURCES: 973 -2503 POLICE SERVICES: 973 -2700 CITY ATTORNEY 973 -2549 FINANCE DEPARTMENT 973 -2609 ECONOMIC DEVELOPMENT: 973 -2554 PUBLIC SERVICES: 70 ENGINEERING SERVICES : 9 973 -2670 Mr. Jim Kelly San Ramon HHW Services August 7, 2007 Page 2 of 3 In addition, the City is interested in re- negotiating the terms of our agreement with the CCCSD to provide HHW services to San Ramon residents who are not CCCSD wastewater customers. Specifically, we are interested in alternative payment methodologies which are based more upon actual use of the CCCSD HHW facility by San Ramon residents than the current methodology. Two proposed alternative payment methodologies are as follows: 1. Based on actual costs and actual usage of the Martinez facility. For example, let's assume that the CCCSD's average operating cost per car for a given year was $60, the actual number of San Ramon customers who used the CCCSD's facility that year was 800, and that 30% of San Ramon residences are not CCCSD wastewater customers. We could assume that 30% of the San Ramon participants (240) that year were not CCCSD customers. Therefore City of San Ramon would owe CCCSD $14,400 ($60 * 240 non -CCCSD participants) for that year. 2. San Ramon would pay 100% of the cost for a mobile event in San Ramon, allow all other CCCSD customers to participate in that event, and advertise the event in Danville, Alamo and neighboring areas. In exchange, Non -CCCSD San Ramon customers would continue to utilize the CCCSD's Martinez HHW facility during the rest of the year at no additional cost to the City. Please respond regarding the CCCSD's willingness to accept one of these proposed payment methodologies. We would be open to suggested changes you may have to our proposed methodologies, and to any other ideas for alternative payment arrangements that you and your staff may have. The City of San Ramon is also interested in being able to deliver hazardous and universal wastes generated by City operations and facilities to the CCCSD HHW facility. Being able to bring a greater/ quantity and variety of such materials to the CCCSD HHW facility at no direct charge would be a benefit to us that we would consider when negotiating future payments to the CCCSD for HHW %services. The City of San Ramon intends to use the 07/08 fiscal year to evaluate our options for providing HHW services to all of our residents, small quantity commercial generators, and City facilities. During this 'year we will measure the impact of increased education and the discontinuation of the San Ramon, mobile event on the use of the CCCSD HHW facility by San Ramon residents. By July 2008 we will' determine whether or not to continue the agreement with CCCSD to provide HHW services to San Ramon residents who are not CCCSD wastewater customers. If use of the CCCSD HHW facility by San Ramon residents in 07/08 remains under 2,000 cars or 10% of overall San Ramon households, then it is highly unlikely that we would recommend renewal of our current agreement using the existing payment methodology. We would like to work with you to develop a new, more equitable agreement. Mr. Jim Kelly San Ramon HHW Services August 7, 2007 Page 3 of 3 Thank you in advance for your response to this letter. We look forward to partnering with the CCCSD to continue to provide HHW services to San Ramon residents. Sincerely, Karen McNamara Public Services Director San Ramon HHW Billing Information DATA Notes: 1. Go with San Ramon's Plan of billing for use. This does not provide a fair and equitable share compared to the rest of the District. 2. Let them go. They can have events two events in the City that would account for the amount that is paid to us. 3. Additional advertising? We advertise for three weeks prior to events, website, admail, City's website, newsletters and offices, and only get 238 residents $3,500. 4. DSRSD? Add HHW charges to DSRSD SSC? What's the benefit for them? 5. Use the 30% option, but they pay costs of events? Or at least larger portion. 6. Ask that they bid for grant funding? 7. Garbage bill insert or bottom of bill? HHWCF San Ramon Cla ton Concord ^11 `J`ist_ # of - -- 16,148 1984 46.328 10,354 _ Households 46.3 %, (194,553 6,000 = 27.1 % 12.239 CCCSD) DSRSD Martine{ 22,148 22,793 # of Cars 26,042 993 609 R..AMS-LJ 1,812 Event 352 total 238 0 0 0 Amount Billed in - -- $48,883 $32,405 $376,832 $85,846 '06/07 Event $7,411 Separate Portion cost $56,294 Cost per Household Household $8.15/HH S8131/ 38.1*"1H: Using 993HH x 30% _ Previous 298 x $64 = San Years $19,066 + portion $64 x $64 x 364 x Ramon's C of event cost 609HH = 6,521 H = 1,812HH = Proposal Caper $7,411 = $38,976 $417,344 $115,980 ($64) $26,477 or $21.51 /car Amount billed in $60,454 $35,059 $406,929 $92,060 05, %06 Notes: 1. Go with San Ramon's Plan of billing for use. This does not provide a fair and equitable share compared to the rest of the District. 2. Let them go. They can have events two events in the City that would account for the amount that is paid to us. 3. Additional advertising? We advertise for three weeks prior to events, website, admail, City's website, newsletters and offices, and only get 238 residents $3,500. 4. DSRSD? Add HHW charges to DSRSD SSC? What's the benefit for them? 5. Use the 30% option, but they pay costs of events? Or at least larger portion. 6. Ask that they bid for grant funding? 7. Garbage bill insert or bottom of bill? Board Meeting of September 6, 2007 Announcements: Agenda Item 8.a.4) a) Announce Household Hazardous Waste Facility 10 -Year Anniversary Celebration on September 20, 2007. Pollution Prevention Awards will be presented at this Anniversary Celebration. The celebration of the Household Hazardous Waste Collection Facility's 10th Anniversary is scheduled for Thursday, September 20 at noon. Members of the Mt. View Sanitary District Board and management will be joining us for the event. A light lunch will be served in the garden area next to the Collection Facility. Part of the celebration will be the presentation of the Pollution Prevention Awards and recognition of the winners. b) Update on Operator Training Status tatus Water/Wastewater Operator Training classes, contracted from Solano Community College through BACWA and supported by Central San and nine other East Bay agencies, began here at Central San last week. The three classes — Intro to Wastewater Treatment, Intro to Water Supply & Treatment, and Math for Water/Wastewater Operators — have a total enrollment 30 people per class. A third of all the class slots were filled by non - agency people — our target demographic for building the next generation of wastewater operators. A brochure for the training classes is attached. c) Announce California Water Environment Association (CWEA) Northern Regional Conference to be held in Redding, California, September 12 — 14, 2007 The California Water Environment Association (CWEA) is having their annual Northern Regional Training Conference (NRTC) in Redding from Wednesday, September 12 until Friday September 14. Paul Louis, Maintenance Supervisor and Craig Mitzutani, Associate Engineer will be attending representing CCCSD. Both individuals are active at the local section (San Francisco Bay Section) level and have active roles in putting on the conference. Also attending are Tim Potter, Source Control Superintendent and James Olympia, Source Control Inspector 1. Tim is presenting a paper on "Spa and Pool Discharges" and James is our newest addition to Source Control and will be adding to his continuing education. d) Sponsorship of Contra Costa Council Delta Vision Conference to be held September 13, 2007 On September 13 from 2:00 p.m. to 3:30 p.m., the Contra Costa Council and East Bay Business Council will be conducting a Delta Water Forum to discuss current issues about water delivery and quality in the Delta. Mary Nejedly Piepho will be the moderator for the Delta Vision Conference and speakers will be Sunne Wright McPeak, Member of the California Delta Vision Blue Ribbon Task Force, and Bob Whitley, Co -Chair of the Contra Costa Council's Delta Vision Committee. The District contributed $500 to be a sponsor of this forum. If any Board Members would like to attend this forum, please contact the Secretary of the District who will make the necessary arrangements. The Delta Water Forum will be held at Embassy Suites in Pleasant Hill. e) Plant Operations Department Landscape Improvements. In the past, landscape improvements have been made to most of the area in front of the Headquarters Office Building. The entrance area to the Board Room was not included as part of those improvements. Staff has developed a landscape plan to modify the irrigation system; relocate the sprinkler controls; and add new shrubs, plants and boulders to contrast with the existing landscape. These improvements are scheduled to be completed by the end of October. f) Alhambra Valley Trunk Sewer Project Update. The details of the right of way permit from the National Park Service (NPS) are agreed to and the permit is now being routed for signatures. The permit requires a surety against any breach of the right of way permit, and in lieu of a bond, $100,000 will be placed into an escrow account. The contract award letter was sent to Marques Pipelines, Inc. on August 16 and a preconstruction meeting with the contractor was help on August 29. The contract Notice to Proceed will be issued after the NPS right of way permit is signed. Based on discussions with the contractor and NPS, staff anticipates construction to begin the week of September 17. Annexation application for the 242 parcels within the urban limit line has been submitted to LAFCO. g) Contra Costa County Flood Control and Water Conservation District's Desilting Project On August 20, 2007, the Flood Control District commenced work on their 2007 Lower Walnut Creek Emergency Interim Protection Measures project. The contractor, Pacific States Environmental Contractors, started desilting at Marsh Drive, and has been working their way north past Highway 4 and Imhoff Drive. Desilting work is essentially complete to just north of Imhoff Drive, and the raising of the levee has begun. Desilting near the railroad spur adjoining our Basin B has just started, and the District staff is currently monitoring these activities. h) Leadership Development Program The second year of the Leadership Development Program, sponsored by Central San, began yesterday, September 5, with an introductory class that featured Don Blubaugh, City Manger of Martinez, as guest speaker. Fifteen Central San staff members are taking part in the 10 -month long program, along with 10 other participants from Delta Diablo Sanitary District, Dublin San Ramon Services District, Mt. View Sanitary District, and Zone 7 Water Agency in Livermore. Staff Recommendation: Hear the announcements. CD filn�l Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Z5 h c"n t�, o C Co ° U CO m a> oft C 3 ti = c CD CO o Cc i C C6 m E L p ca O N cu o _0 E CO 3 a a) . 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CO Z co n > O C co CD � O w 0 CD CD CIO C y y N O O "V A do " -i► m e y e r s I n a v e riback silver & wilson professional law corporation August 20, 2007 s. b. 2) Kenton L. Alm Attorney at Law 510.808.2000 Jim Nejedly, Board President Board of Directors Central Contra Costa Sanitary District Central Contra Costa Sanitary District 5019 Imhoff Place 5019 Imhoff Place Martinez, CA 94553 Martinez, CA 94553 RE: Summary of Selected Policy Level Issues Contained in District Code Revisions Dear Board President Nejedly and Board Members: As you are aware, District Staff and District Counsel have been working on revisions to the District's Code for some time. Modifications to Title 4 (Personnel) and Title 10 (Source Control) have been previously adopted. We have recently finalized modifications to the remaining Titles of the District Code, to wit: Title 1 (General Provisions), Title 2 (Administration), Title 5 (Permits and Licenses), Title 6 (Fees and Charges), Title 9 (Sewers), Title 11 (Recycled Water). In addition we have created a new Title 7 (Real Property and Improvements) which codifies existing procedures and legislatively sets forth District standards for the District's ownership, acceptance, and use of easements and other real property. In order to provide for proper review by the Board and to allow input on policy and other issues as may be desired, we are providing you with three separate documents. First, a strike out and underline comparison between the existing language in the District Code and the proposed language is contained in the binder. Each Title shows existing unchanged language in black print, deleted language in red, new language in blue, and moved language in green. Since this comparison version is somewhat detailed, we have prepared two additional documents for your use. The second document is a detailed summary of the District Code amendments with specific references to notable changes in each Title. The intent of that document is to provide a summary of the changes which are substantive from a Counsel standpoint; however, a number of changes indicated may not be viewed as requiring policy guidance input from the Board. This letter is the third document. It is intended to be briefer and highlight several provisions where Board guidance on policy is being solicited. A presentation will be made at a Board meeting in September to solicit Board input on both the policy issues outlined in this memorandum and other policy issues raised by the Board. Thereafter, a date will be set for a public hearing on the Code revisions. That date will be dependent on the amount of modification needed as result of Board direction. The following discussion is intended to highlight several of the policy issues which will be presented in September. 55512th Street, Suite 1500 Oakland, California 94607 ( tel 510.808.2000 I fax 510.444.1108 ( www.meyersnave.com U /�.1,L A N0 , Si:P 1. EE;PlDP,0 - ct,, It' IA f0Si{ SI-,C III AkiFNT0 ;..I;� FV,P,11CISGO , 10 ANC�Elt Jim Nejedly, Board President and Board of Directors August 20, 2007 Page 2 Potential Policy Issues o Chapter 1.16 (BOARD CONSIDERATION OF STAFF DECISIONS) This Chapter sets forth the procedures for review of Staff decisions by the Board. No major changes are proposed, although timelines have been modestly modified. For instance the time for reconsideration of a final Staff decision has been extended from 10 days to 15 days (Section 1.16.020). To the extent the Board has thoughts concerning review process for Staff decisions reviewed by the Board, it would be appropriate to receive input on this issue. o Chapter 5.12 (SUSPENSION AND REVOCATION OF A SEWER AWARD, PERMITS AND SUSPENSION OF CONTRACTOR REGISTRATIONS) Substantial drafting modifications have occurred within this Chapter, although much of the change is merely editing. However, Section 5.12.030 does provide a procedure by which a contractor must register with the District in order to obtain a permit for doing work within the District. It also provides a procedure whereby a contractors' registration can be suspended based on a history of noncompliance with District Codes or permit conditions. The effect of this is to prevent the contractor from doing sewer work within the District for the period of the suspension. Staff recommends adoption of an enforcement mechanism to address continually troublesome contractors. However issues regarding preemption of State Contracting Laws and due process concerns relating to the contractor's rights, suggest this is an issue for policy input. Other forms of contractor enforcement procedures have been discussed, such as fines or penalties, however each potential remedy has some disadvantages. o Title 6 (FEES AND CHARGES) Title 6 is a somewhat complex document dealing with all of the permits, license fees and charges imposed by the District. There are substantial changes to this Title, however most of the changes are viewed as being editorial and cleanup in nature. For instance, since the fees and charges are set by ordinance, the exact dollar amounts and details of each fee and charge (including numerous reimbursement fees and permit counter charges) are currently set forth in the published Code each year when modified. It is proposed that those fees and charges be adopted by an uncodified ordinance so that the rate schedules will be retained in the District offices and not in the published Code. However, there are other issues where Board input is solicited including: ■ Section 6.12.070 (Capacity Fee Credits) Currently capacity fee payments reside with the property where they were paid and cannot be relocated to a new property when a business relocates. This Section has been modified to address the potential for providing a credit to certain relocated businesses for past fees paid at the prior location. Subsection D provides the authority for the Board, on a case by case basis, to provide a relocation credit in unusual or unique circumstances, such as when a business is required to relocate due to redevelopment or eminent domain. Relocation credits have been granted once in the past and the existing District Code does Jim Nejedly, Board President and Board of Directors August 20, 2007 Page 3 not provide any authority for such actions. This simple provision is intended to provide the Board authority to do so under rare circumstances, however its inclusion in the Code could encourage additional requests for relocation credits in the future. ■ Section 6.20.230 (Expiration of Reimbursement Fees) A change has not been proposed to this Section; however, the Board's attention is drawn to the current language which indicates that reimbursement fee obligations for payment and collection by the District expire on the 20th anniversary of District's acceptance of the facility for which the fee is established. The issue is whether there should be a finite period for collection and reimbursement of such fees or should collection and reimbursement be extended infinitely in to the future. Staff recommends continuing with the 20 year limit on reimbursements due to the administrative challenges associated with maintaining reimbursement accounts for the entire 75 year straight line depreciation period used in our current calculations. This issue has in the past drawn some objection from reimbursement account holders and public comment is anticipated. The District's past Code provisions have imposed a time limit, but prior Staff practices (dating back many years) implied that there would be no time limit. ■ Section 6.20.400 (Customer Reimbursement of District Installation Costs) A provision has been added to make it clear that where the District fronts costs for a sewer facility that typically would be paid for by a developer or existing residents (such as with the Alhambra Valley trunk line), the District would have rights similar to a private installer to set up a reimbursement account and collect reimbursements from contributing connectors. No time limit has been placed on the Districts ability to collect reimbursements. o Title 7 (REAL PROPERTY AND IMPROVEMENTS) As noted above this an entirely new Title which intends to deal with a number of current practices of the District and establish new standards and practices to clarify the District's ownership rights of easements and other real property. ■ Chapter 7.01 (Property Rights for District Wastewater Facilities Existing) Effective as of the date of adoption of the Code revision, this Chapter establishes by ordinance the District's property rights with regard to all easements, reservations, or other rights where District facilities are currently located. This Chapter intends to assert our interests under each of the prevailing theories, whether or not there exists current recorded easements or documentation of formal acceptance of dedications. The intention of this Chapter is to formally declare, establish and confirm property interests of the District where there may not be clarity based on existing records as to a formal grant and acceptance. This Code provision declares our rights and operates as a formal acceptance of all locations where sewer facilities are now present. Jim Nejedly, Board President and Board of Directors August 20, 2007 Page 4 ■ Chapter 7.02 (Acceptance of Interests in Real Property) This Chapter reads similarly to the text in Chapter 7.01. However, it is intended to clarify the policies of the District with regard to acceptance of easements and dedications for the period after the adoption of this Title. Whereas 7.01 is intended to address easement rights which have accrued prior to adoption of this Title, the procedures in this Chapter articulate the practices to be used going forward. These provisions set forth the rules under which the District accepts property rights in order to create a well defined process for acquiring new property rights. This Chapter also allows for the Board to delegate authority to accept easements to District Staff on either a general or case specific basis, in order to reduce the number of property rights agreements that must come to the Board in the form of position papers. These provisions also clarify procedures under which the District accepts property rights in order to create a "bright line" for acquiring new property rights. Input on these procedures and the issue of delegation to Staff deserve a Board policy evaluation. ■ Chapter 7.15 (Easements and Easement Encroachments) This Chapter provides a detailed statement of the rights that the District claims with regard to all easements which it owns. Easement ownership would follow from the provisions that are set forth in Chapter 7.01 and 7.02. These provisions limit what property owners may do with regard to use of easement areas on their property. It is intended to apply to both easements which have previously been acquired, and easements acquired pursuant to Chapter 7.02 following this Code revision. Simply put, this Chapter sets forth specific provisions which limit the property owners' use of District easements and declares impermissible uses of to be "encroachments ". This Chapter declares that "encroachments" are illegal and may only be authorized through use of a real property agreement entered into with the District. Real property agreements are defined in a manner to protect the District from incurring increased costs in dealing with encroachments if the inappropriate improvements infringe on the District's easement rights. This Chapter is an elaboration of the District's existing and future easement rights. It attempts to clearly set forth a District policy on easements, and thereby to use the District's legislative powers to best protect its interest in easements. This Chapter could be viewed as setting new District policy. o Title 9 (SEWERS) ■ Chapter 9.10 (Side Sewers and Connections) Section 9.10.040 clarifies that all maintenance of side sewers, including the lateral running from the building to the connection to the public main is solely the responsibility of the Jim Nejedly, Board President and Board of Directors August 20, 2007 Page 5 property owner. This responsibility includes financial responsibility for the construction, operation, maintenance and repair for side sewers both on private property and within the public right of way. This statement reflects the existing and past policy of the District. However certain other public agencies take responsibility for maintenance and repair of the portion of the sewer lateral which is in the public right of way. This more commonly occurs with cities and counties which have control of the streets and public rights of way. Certain special districts also take responsibility for the portion of the side sewer within the public roadway. Board direction would be required to change this District practice to place all of the responsibility on the property owner and neither Staff or Counsel so recommend. Chapter 9.15 ( Backflow Overf low Prevention Devices) This Chapter has been substantially edited to better protect the District with regard to overflows which occur at residences and other buildings where a backflow prevention device has not been installed or is improperly installed. Section 9.15.010A (Findings) attempts to state the District's position with regard to backflow devices. The requirement for backflow devices has been established in previous District codes. This Code revision further establishes that such devices are an integral part of the overall sewage collection system. Section B thereunder clarifies that installation and maintenance of a backflow prevention device is mandatory regardless of the properties date of construction or the date when property was acquired. Section C clarifies existing language that disclaims District responsibility for damage occurring as a result of failure to install backflow prevention device, improper installation of such device, or improper maintenance of such device. Section 9.15.020 sets forth the limited exceptions to the requirement for backflow overflow prevention devices. This Section clarifies the preexisting language so that an existing property owner can apply for an exception to the backflow requirement if an installation on the existing property would be "particularly onerous technically, financially or aesthetically ". This Section also applies this requirement to long term lease holders. Subsection C clarifies that an exception once granted may be terminated by the District when installation of such a device is determined to be "reasonably practical ". Each of these changes and edits modestly attempt to increase the District's protection from overflows. Both more and less aggressive approaches could be considered. Chapter 9.30 (Relinquishment Of District Ownership And Maintenance Responsibilities For Sewers To Property Owners) and Chapter 9.40 (Abandonment of District Sewer Facilities and Substitution of Alternative Facilities) Both of these Chapters are new and together set forth the proposition that the District may relinquish ownership to certain sewer facilities and then abandon them. They also provide that under certain circumstances the District may abandon certain facilities and replace service through alternative facilities. The issue addressed is the replacement of certain Jim Nejedly, Board President and Board of Directors August 20, 2007 Page 6 backyard sewers or gravity facilities serving only a few homes, which may become technically unsound or prohibitively expensive to replace or maintain. Ultimately, the District may seek to replace service by use of alternative facilities in the streets or in a manner more consistent with then current District standard practices. For instance, in some cases this might require that individual residential pump stations be used to connect to alternative sewer facilities. These sections are intended to articulate to our customers the principle that a public agency is not required to continue to provide service in the same manner indefinitely if the existing facilities become obsolete, damaged or otherwise are practically unserviceable for continued use. The intention is to state this proposition in the District's Code so that if alternative service mechanisms are required for residences or neighborhoods in the future, the District will have a codified basis for abandoning certain facilities and proceeding with alternative service arrangements. To my knowledge there are no current or near term projects where this right to abandon and replace with alternative facilities is contemplated. However, the extraordinary cost of replacements of small sections of backyard sewers may require consideration of this type of alternative on future projects. These provisions clarify the District's right to do so; however, case by case decisions would ultimately be within the discretion of the Board. Hopefully these comments help to issue spot certain policy matters. Comments on these issues, as well as any other policy matters, are solicited from the Board during this Code revision process. To the extent you seek further information on any of the issues highlighted above or other issues contained in the attached Code revisions, please feel free to give me a call or direct your inquiry to the appropriate Staff member. Very truly yo s, Kenton L. Alm KLA:mcv 999428_4; 802 -018 September 6, 2007 8.d.9) Board Member Reports Page 1 of 7 Provide direction with regard to election of representatives to California Special Districts Association Board for Region Three. C 5 D A CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD ELECTIONS Mail Ballot Information — 2007 Elections Dear CSDA Member: A mail ballot is enclosed for your district's use in voting to elect a representative to the CSDA Board of Directors for Seat B, Region 3. Each of the candidates is either a board member or management -level employee of a member district located in your geographic region. We have also enclosed the candidate statements for each candidate who submitted one. Please vote for only one candidate to represent your region in Seat B and be sure to sign, date and fill in your member district information (in some regions, there may only be one candidate). If any part of the ballot is not completed, the ballot will not be valid. You may choose to send back the ballot via either certified or first class mail. Please utilize the enclosed return envelope to return the completed ballot. Ballots must be received at the CSDA office at 1112 I Street, Suite 200, Sacramento, California, 95814 by 5:00 p.m. on September 26, 2007. Please contact Diana Zavala with any questions at (916) 442 -7887. An Mhan" cn rnnnircd n. :�•r. mr C•�l iturn i.�'.. indi pc n.ii n, y�:v .,I :rrL �•: ..r•.,u n�,:a n�:anrt i�� ,.� It..,. _ .Il Candidate's Statement Name: Catharine Benediktsson Occupation: Environmental Engineer/Board of Director Sanitary District No.5 Marin County Education and Qualification: I have served for the last seven years on the Board of Directors of the Sanitary District #5 of Marin County. Previously, I served as a member of the board for a large national environmental training center. Prior to that I was program manager for the Federal Aviation Administration (projects under my signatory control totaled over $100 million dollars). I am a civil engineer. The Sanitary District #5 is currently facing years on infrastructure repair. Districts statewide face similar infrastructure and staffing challenges. I have firsthand experience dealing with many of these issues, as well as environmental regulation, project management, government finance and administration. I believe I bring to the Board the ability and engineering experience necessary to address the many complex legal, regulatory and infrastructure issues that face us today. I have worked on a number of key programs while on the Sanitary District #5 Board that are common to many of our districts. We have documented our capital improvement plan to address an aging infrastructure through video records, and computer analyses. We have introduced a District reserve policy to insure financial solvency during difficult economic times; We have developed programs to make all activities of the District more transparent and open to the public. I am deeply committed to ensuring tax dollars are spent wisely and that the highest level of sanitary services statewide are provided in the most efficient manner possible. There is much more to be done. I am recently retired and have the time and energy to work for CSDA. I respectfully request your vote. Candidate Statement Kathryn Slater - Carter Region 3 Hi. I am asking you to vote for me for the CSDA Board of Directors. The necessity of a strong CSDA is ever more apparent as the State continues its efforts to intervene in the work and budgets of special districts. The continuing growth in our membership underscores the statewide recognition of the importance the member benefits have to districts, to elected members and to staff members. On the Board, I will continue my work to bring greater recognition of the vital importance of special districts to California now and in the future. I am a strong leader and advocate for my community. I have been an elected member of the Montara Water and Sanitary District Board for 12 years. I have been my district's representative to the local CSDA chapter for 8 years. I am currently president of the San Mateo County chapter and am on the CSDA Membership and Recruitment Committee. In addition, I serve as an elected member of the local advisory board to the San Mateo County Board of Supervisors. I bring small business experience with a strong interest in marketing to everything I do. In these roles, I work with the public, other special districts, City Council members, members of the board of supervisors and State Legislature. Election to the Board of Directors requires an understanding of the common interests facing all special districts within California, large and small. It requires time for education, outreach and advocacy. If elected, I have the interest, time and energy to actively participate. Thank you for studying the qualifications of the candidates. If you have any questions, you can reach me by e-mail at Kathryn.s.cAgmail.com or on my cell phone at (650) 346 -5255. With your vote for me, I will bring my skills to serve our community of special districts. Sherry M. Sterrett Candidate CSDA Board of Directors - Region 3 Please consider voting for me! Why? I am a strong believer in "Special Districts" and have a track record to prove it. Why? Because I believe experience counts. 2007 Elected President of the CSDA, FC and SDRMA Alliance. 2006 Elected President of the Pleasant Hill Recreation and Park District Board of Directors 2005 Re- elected President of CSDA. 2004 Elected President of CSDA. 2003 Elected Vice President of CSDA. 2002 Elected Treasurer of CSDA.. 2001 Elected Secretary of CSDA. I am a graduate of the CSDA Government Academy and recipient of the Special District Leadership Foundation Recognition in Special District Governance. I have been a very active CSDA Board Member with attendance at every Annual Conference and every CSDA Legislation Day since I was elected to my special district board of directors. I have served on many CSDA Board Committees. They include the legislation Committee, Membership/Local Chapter Committee, Conference Committee, Budget/Finance Committee, Elections/Bylaws Committee, and Education Committee. In Contra Costa County, I am an active and effective leader. The Pleasant Hill community has elected me their school board member (1980 - 1987), their city council member (1987 -1995) and a trustee to the Pleasant Hill Recreation and Park District (1996- current). In 2003, I was honored to be the California Association of Recreation and Park Districts "Outstanding Board Member of the Year ". "As your Director from Region 3, I will continue to work hard for you. Together we will continue to educate Sacramento on the value and importance of Special Districts." Please vote for me, Sherry Sterrett. 2006 -07 CSDA BOARD OF DIRECTORS TERMS REGION ONE SEAT Seat Expires Mark Bryant (2000) A 2009 Catherine Young ("2005) B 2007 Phil Schoefer (2005) C 2008 REGION TWO Larry Brilliant (2006) A 2009 Wayne Kuntz (2004) B 2007 Pete Kampa (2005) C 2008 REGION THREE Peggy Shirrel (2003) A 2009 Sherry Sterrett ( *1997) B 2007 Joan Gallegos ( *2002) C 2008 REGION FOUR Ann Mathews ( *2005) A 2009 Sandy Young (2006) B 2007 Thomas LeClair (2005) C 2008 REGION FIVE Jack Curtis (2003) A 2009 John Fox (2001) B 2007 Jim Acosta (2002) C 2008 REGION SIX Jo MacKenzie (2003) A 2009 Arlene Schafer ( *2000) B 2007 Dewey Ausmus ( *2007) C 2008 *appointed (year) = service began 2007 Current Elections Timeline May 23; Call for nominations mailed out. July 30; Deadline for receiving nominations. August 6; Mail ballots and committee interest forms. September 26; Ballots are due at CSDA by 5pm. September 27; Ballots counted and candidates notified. OFFICIAL BALLOT REGION THREE 0 Seat 8 - term ends 2010 Catherine Benediktsson Sanitary DisM k5 of Marin County Kathryn Slater -Carter Montara Water and Sanitary District Sherry Sterrett* Pleasant Hill Recreation and Park District * incumbent Signature: Date: Member District: CEArr2AL 60"94 f�-'VrA 54wrt-AR`f '3>IST21c'r Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 9.a. Engineering Type of Action: AUTHORIZE FUNDS Subject: APPROVE SUPPLEMENTAL AUTHORIZATION OF $1,900,000 TO THE GENERAL IMPROVEMENTS PROGRAM OF THE FISCAL YEAR 2007 -08 CAPITAL IMPROVEMENT BUDGET Submitted By: Initiating Dept /Div.: Gail Chesler, PhD, Associate Engineer Engineering / Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ZZ 1 G c" I"( v- E. Millier G. Chesler C S anson A. Farrell mes elly General Manager ISSUE: Approval by the Board of Directors is required for a Supplemental Authorization to the Fiscal Year (FY) 2007 -08 General Improvements Program Budget. RECOMMENDATION: Approve a Supplemental Authorization of $1,900,000 from the Sewer Construction Fund for the General Improvements Program of the FY 2007 -08 Capital Improvement Budget (CIB). FINANCIAL IMPACTS: This supplemental authorization will allow currently planned projects to continue. There are sufficient funds in the Sewer Construction Fund for this supplemental authorization. ALTERNATIVES /CONSIDERATIONS: If this Supplemental Authorization is not approved, several General Improvements Program projects will be delayed until FY 2008 -09, and FY 2007 -08 expenditure targets will not be met. BACKGROUND: Each year, as part of the CIB adoption process, the Board of Directors authorizes funding levels for each of the four capital programs: Treatment Plant, Collection Systems, General Improvements, and Recycled Water. The Board authorized $3,948,000 for the General Improvements Program for FY 2007 -08, which is a re- authorization for project carryover allocations and authorization for new allocations for projects. Thus the FY 2007 -08 authorization is the sum of project carryover and funds for new allocations. If the carryover is more than projected in the CIB (which was prepared three to five months before the end of the fiscal year), there is less money to allocate for projects. This is the case for the General Improvements Program for FY 2007 -08. The need for the increased authorization arises principally from the underestimate of actual carryover of the Equipment Budget and three other projects from the prior fiscal year. Less money than estimated was actually spent. The result is that the increased carryover diminishes the amount of money that can be allocated for new projects. WENVRSEMPosition Papers \Chesler\2007 \PP 2007 -08 Supplemental Auth CIB 9- 6- 07.doc Page 1 of 2 POSITION PAPER Board Meeting Date: September 6, 2007 subject APPROVE SUPPLEMENTAL AUTHORIZATION OF $1,900,000 TO THE GENERAL IMPROVEMENTS PROGRAM OF THE FISCAL YEAR 2007 -08 CAPITAL IMPROVEMENT BUDGET The four projects are: • Equipment Budget — two large vehicles could not be purchased until FY 2007 -08 • Collection Systems Operations Department Facility Improvements — expenditures were delayed while developing an approved project description • Headquarters Offices Building Improvements — expenditures were delayed due to HVAC project delay • Plant Operations Department Office Improvements — expenditures were delayed due to HVAC project delay The increased carryover for these projects was $1,900,000. These projects need to proceed, so an increased authorization is required to fund other General Improvements projects, such as the Equipment Budget for FY 2007 -08 and right of way purchases. The requested increased authorization is $1,900,000, which will offset the increased carryover. RECOMMENDED BOARD ACTION: Approve a Supplemental Authorization of $1,900,000 from the Sewer Construction Fund for the Fiscal Year 2007 -08 General Improvements Program. N:\ENVRSEMPosition Papers \Chesler\2007 \PP 2007 -08 Supplemental Auth CIB 9- 6- 07.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 6, 2007 No.: 10.a. Budget and Finance Type of Action: ADOPT APPROPRIATIONS LIMITS subject: ADOPT A RESOLUTION ESTABLISHING THE 2007 -2008 APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION Submitted By: Debbie Ratcliff, Controller Initiating Dept. /Div.: Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: ARatdiff u raves James M. elly, General anager ISSUE: The Central Contra Costa Sanitary District is required to establish its appropriations limit in accordance with Article XIII B of the California Constitution. RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund appropriations limit in the amount of $69,698,747 for the 2007 -2008 fiscal year, in accordance with Article XIII B of the California Constitution; select the California per capita personal income percentage change for use in computing the appropriations limit. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: The appropriations limit could be calculated using the local assessment roll due to local non - residential construction of 3.5 percent as opposed to the California per capita personal income percentage change of 4.42. BACKGROUND: On August 9, 2007, the Board of Directors authorized posting a public notice of availability of documentation in support of the District's appropriations limit. As statutorily required, the public notice was printed at least 15 days prior to the September 6, 2007, Board Meeting at which the adoption of the appropriations limit is to be considered. California's State appropriations limit, originally established by Proposition 4 in 1979, places an "upper limit" each year on the amount of monies that can be spent from State tax proceeds received. The annual limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1986 -1987, increased annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the percentage change in the local assessment roll from the preceding year due to local nonresidential construction. The Board must select between the per capita personal income, or the change in the local assessment roll due to local nonresidential construction, by a recorded vote. Last year the Board selected N :\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations Limits 09- 06- 07.doc Page 1 of 3 POSITION PAPER Board Meeting Date: September 6, 2007 subject ADOPT A RESOLUTION ESTABLISHING THE 2007 -2008 APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION the change in California per capita personal income, which was the larger of the two percentages, for the calculation of the 2006 -2007 appropriations limit. The County Assessor has determined the nonresidential construction index for 2007 -2008 to be 3.5 percent. The California per capita personal income percentage change is 4.42. The California per capita personal income percentage change of 4.42 is being used in the calculation of 2007 -2008 appropriations limit, to allow for a larger limit on the District's proceeds of taxes. The Sewer Construction Fund (Capital Fund) appropriations limit so computed is $69,698,747 for the 2007 -2008 fiscal year. The District has budgeted $7,900,000 of Ad Valorem Taxes for fiscal year 2007 -2008, which is net of $3.7 million dedicated for payment of debt service. Interest on these tax proceeds is estimated to be $171,200. Therefore, total tax proceeds plus interest will be approximately $8,071,200, which is well within the appropriations limit of $69,698,747 set for the 2007 -2008 fiscal year. The appropriations limit for fiscal year 2007 -2008 was reviewed with the Budget and Finance Committee. RECOMMENDED BOARD ACTION: Adopt a resolution establishing the Sewer Construction Fund appropriations limit in the amount of $69,698,747 for the 2007 -2008 fiscal year, in accordance with Article XIII B of the California Constitution; select the California per capita personal income percentage change for use in computing the appropriations limit. N :\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations Limits 09- 06- 07.doc Page 2 of 3 RESOLUTION NO. A RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2007 -2008 WHEREAS, the Central Contra Costa Sanitary District is required under Article XIII B of the State of California Constitution to establish and adopt an Appropriations Limit for each fiscal year; and WHEREAS, 'Lhe District has determined the Appropriations Limit of its Sewer Construction Fund (Capital Fund) for fiscal year 2007 -2008 to be $69,698,747; and WHEREAS, the selection of the alternative growth factor between the per capita personal income or the change in the local assessment roll due to local nonresidential construction must be made by recorded vote; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Central Contra Costa Sanitary District does hereby adopt the Appropriations Limit for said Fund in the amount of $69,698,747 for the fiscal year ending June 30, 2008, based upon the selection of the California per capita personal income percentage change. PASSED AND ADOPTED this 6th day of September 2007, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District N :\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations Limits 09- 06- 07.doc Page 3 of 3 Central Contra Costa Sanitary District August 31, 2007 TO: Board of Directors VIA: Jim Kelly FROM: Debbie Ratcliff ,Dt SUBJECT: Pre -Audit (Period 13) June 2007 Financial Statements Several entries were made to the June 2007 financial statements in preparation for the upcoming year -end audit. The attached reports contain the final results that will be submitted to the external auditors. Please focus on the year -to -date information as the figures in the month -to -date columns only reflect adjustments made in the pre -audit period 13. Attached are the following reports: - Spreadsheet comparing Period 12 and Period 13 June 2007 financials - Balance Sheets - Revenue Summaries - Expense at a District level - Expense at a Department level - Salary and Benefit reports - Capital Improvement Budget reports - Temporary Investments The external auditors may propose adjustments if significant, which will be reflected in the official audited financial statements. Should you have any questions, please call me at 229 -7326. HAFinancial Statements Period 13.doc CENTRAL CONTRA CONSTA SANITARY DISTRICT COMPARISON OF FINANCIAL STATEMENTS & YEAR -END RESULTS OPERATIONS AND MAINTENANCE (RUNNING EXPENSE FUND) PRELIMINARY JUNE 30, 2007 ISSUED ON 07/16/07 TO PRE -AUDIT JUNE 2007 ISSUED ON 08/08/07 ults Variance Explanations PERIOD 13 REVENUE ADJUSTMENTS: Adjust Concord O &M & HHW Accruals $ 354,594 SSC adjustments 174,661 Accounts Receivable adjustments/ permit counter activity 66,429 Prepaid Retirement True -up (Interest Earned) & PC loan interest adjustment 9,284 Cash reconciliation adjustment - credit card fees (17,434) Re- allocate Recycled Water Revenue to Sewer Construction Fund _ (172,402) $ 415,132 <a> PERIOD 13 EXPENSE ADJUSTMENTS: June 2007 issued 07116 June 2007 issued 08108 Additional Expense Accruals & Adjustments: Employee Benefits 73,525 PERIOD 12 PERIOD 13 Repairs & Maintenance VARIANCE Operations & Maintenance 57,932 Hauling & Disposal 62,127 Outside Services 125,003 REVENUE: $ 47,548,429 $ 47,963,560 $ 415,131 <a> EXPENSE: ADMIN $ 14,501,502 14,742,224 $ 240,722 ENG 5,356,768 5,472,707 115,939 CSO 7,973,049 8,033,498 60,449 POD 20,882,685 21,438, 368 555,683 PS 2,217,973 2,299 235 81,262 TOTAL $ 50,931,977 $ 51,986,032 $ 1,054,055 <b> REVENUE OVER EXPENSE $ (3,383,548) $ (4,022,472) $ (6381924) Variance Explanations PERIOD 13 REVENUE ADJUSTMENTS: Adjust Concord O &M & HHW Accruals $ 354,594 SSC adjustments 174,661 Accounts Receivable adjustments/ permit counter activity 66,429 Prepaid Retirement True -up (Interest Earned) & PC loan interest adjustment 9,284 Cash reconciliation adjustment - credit card fees (17,434) Re- allocate Recycled Water Revenue to Sewer Construction Fund _ (172,402) $ 415,132 <a> PERIOD 13 EXPENSE ADJUSTMENTS: Transfer Capital Project costs to O &M when no asset was produced (no entries this yr.) $ - Additional Expense Accruals & Adjustments: Employee Benefits 73,525 Chemicals & Utilities 523,555 Repairs & Maintenance 90,171 Professional & Legal Services 57,932 Hauling & Disposal 62,127 Outside Services 125,003 Materials & Supplies 83,769 All Other 37,973 $ 1,054,055 <b> Year -To -Date Bottom -line Results PERIOD 12 PERIOD 13 Budgeted Revenue over Expense $ (7,231,356) $ (7,231,356) Actual Results $ (3,383,548) $ (4,022,472) compared to Actual Results $ 3,847,808 $ 3,208,884 Review projected revenue over expense was $2,218,641, which differs from actual Period 13 results by $990,243. CCB 8/712007 h:financial statements/Per 12 to Per 13 2007 Of O � n O O N a � v N �1 Q Q ) N T � C ca O Q Q U U w ! .... c � (0 LL ca Q LL , O U o c a) Q � Z X O w Y w m m w w co ca � Q O U W F- > LL U d t0 V O la w C (D V C L L M > t0 L. Ili R > LL U) CO Ca CO w co a `R Cl) '0 d O C O 3 o m � N a) D7 co L U a) N -0 C C J a) ca CL W 0 FO- N O to I- N CO N LO (3) (O rl M 00 U 'J Co 3 � c Cl) •o Co c U N w ,It O U)) O 7 O a a) V) ca m ` E y N U .L.. t0/J y N O n L V C n N U) E O H Z 0 C c O O O O O ` a) m a) > C T 3 -0 N 'O a a) x l6 O a Of O L E 'U J w w 7 � a� .N o a) v) O L 0 0 y Ua U a) N N N N-0 arc J L 'U 7. aci o .c a� (D 3 y ti m -o x Z ° U c aa) o 0 m a� ,� U aa)i o a Co 0 5 N c `a rn N ax)'ac •C �' c a) w 0� c p U) N O � N U o� 0 m; �mm na ma) r. fn .0 C� 30� E X 0 a) a)L U CL N a) C Q O C 4) E 2!"0 O -Z5 w m a) CO (a (n > .0 m a) > L U m aa)i U Y - o N N c o w O. a. E Z a) a) a) 0 c y a - C E Eaa)i tow y° 3 c O o°° J y o n m a > m m U) o c y U-0 ` c O ) °� o c -� m a) •o w y v CL v 3 t m y E °aa))3 J oOT c �v,oai R a� w e in c d m c H° a c x o0 f6 °o �m =a1)ia) •o — rn n ccU)cho c W J U)) 2 w O J 3 Q C E N ax) N U C a) U C 'O a) N E U LO, O O a) y > 7 7 O .L�. N J to d •C a) Ca W in y c o a) 3 o y c ` o a) J 9. •O 0' m 'O O J a) O J fa O.L. d t0 V O la w C (D V C L L M > t0 L. Ili R > LL U) CO Ca CO w co a `R Cl) '0 d O C O 3 o m � N a) D7 co L U a) N -0 C C J a) ca CL W 0 FO- N O to I- N CO N LO (3) (O rl M 00 O Cl � M O O It Cl) O O (O Nt Lq N ,It O N O U') Cn O 00 N 00 Cl) M� r O O LO O N Cl Cn0 ONO f0 Q COO Ln O a) O O N O Cl) — N U C C fa N N f0 Q _U � C C-6 06 U) n m a� w n 7 .N a) L_ Of 2 O O o r- e�� O N a � H U) N O a a U) w O U W w Es LL O O m W 2 H O N C Q 0) U c m (o > N 7 c 4) > LL LL J U U CO) Z p W Y U co m W � w Q U) 0 H U W a � � > LL fn O 0) a� LL U f9 rl N M m U cn d d d — U ci (D 0) LL O c O N Q E IL 0) c 0) x cu O o a U O C O N LL L co a) > 0— 21 ca W co U a) N c N O 0) U N Q (D C co to C co N Q 0 C E E c Cc L C) L cu r- U cn U 7 _0) y U = -5 E +J Cn O L O L C U co C O U O C L U O C O> E C O O C 0) U U > 0) C O cn O cm x W N O N O O N x" 7 co o 0 o > ? 0) a co a co E �+ Z L- O a) — L O a) — L C CD co a) N O N L c O O) Z J OO J L U _N t0 L O C] LO U co ti m ` r M 00 (J O rn o 00 m > r LL O Cl) LO LO LO M M N C 7 M O V LO t M CO Q r' 00 O O O r O O O V M N 3 m O> N ti O 0) a� LL U f9 rl N M m U cn d d d — U ci (D 0) LL O c O N Q E IL 0) c 0) x cu Prepared by: D. Hinkson FINANCIAL STATEMENT SUMMARY ADJUSTED 6/3012007 Year to Date Actual Budget Variance O & M Revenue 47,963 46,976 987 2.1% Year to Date Actual Budget Variance O & M Expenses 51,986 54,207 2,221 4.1% Year to date Favorable Variance > $1 OK: Variance YTD Sewer Construction Total Labor Charges 1,332 Revenue 36,314 Directors Fees & Expenses 0 Expense 39,640 Chemicals 0 Over /Under (3,326) Utilities 43 Repairs & Maintenance 0 Hauling & Disposal 208 Professional & Legal 0 Outside Services 413 Materials & Supplies 0 Other Expenses 509 2,505 Year to date Unfavorable Variance > $1 OK: Total Labor Charges 0 Chemicals (50) Utilities 0 Repairs & Maintenance (195) Hauling & Disposal 0 Professional & Legal 0 Outside Services 0 Materials & Supplies (43) Other Expenses 0 TEMPORARY INVESTMENTS: Held in District LAIF Account, Commercial Paper and US T- Note. LAW yield as of June, 2007 was 5.250% /0./0. JUNE 30, 2007 PRE -AUDIT FINANCIAL STATEMENTS OPERATIONS & MAINTENANCE FUND NAADMINSURADMURATCLIFRO &M Rev &Exp Overheads 8- 07.doc ti U) O ~- O —i N D O W M M LU Z J � Q �? LL 0-. O CD Z W WW) et o0 LL cc 6a U. O O ~ 0 Go N — re m O E Q W � a Z � N O O CD i ° W 6 IL as y C d CL W L d O d d d C C C x W U O U) N Z C; w Ch XZ W Q w O CD U)13Q D w � Z w W w �a o_ LL 0 U Z_ 9� a N Z_ O Q r r o CV V w -� m 12 0 N 0) N N a � LL Z M O -J 4 c�C to Go N N (a = CA C!1 O I` O Q N F- 00 w ti N .-. N (NO C O N m O ... d 0 CD CL ` co X w ° v C m c m > p c W m > C LL 0 U Z_ 9� a N Z_ O Q EXPENSE CATEGORIES UNDER / (OVER) BUDGET FISCAL YEAR 2006 -2007 ($000) Variance Labor Expense $1,332 Chemicals (50) Utilities 44 Repairs & Maintenance (195) Hauling & Disposal 208 Outside Services 413 Materials & Supplies (40) Other 509 TOTAL SAVINGS 221 NAADMINSURADMIN RATCLIFRO &M Rev &Exp Overheads 8- 07.doc 10.C. FY 2006 -07 CAPITAL IMPROVEMENT BUDGET YEAR -END STATUS REPORT September 6, 2007 FY 2006 -07 CAPITAL EXPENDITURE SUMMARY BY PROGRAM Treatment Plant Program Collection System Program General Improvements Program Recycled Water Program Subtotal FY 2006 -07 Capital Improvement Budget FY 2006 -07 Year -end Actual Year -end Actual minus CIB $9,452,000 $9,221,000 - $231,000 $20,387,000 $24,281,000 $3,894,000 $5,426,000 $5,976,000 $550,000 $1,390,000 $161,000 - $1,229,000 $36,655,000 $39,639,000 $2,984,000 FY 2006 -07 CAPITAL REVENUES Capital Year -end Actual Improvement Year -end Actual minus CIB Budget SUMMARY OF MAJOR PROJECT EXPENDITURES Sewer Service Charge $12,356,000 $12,510,000 $154,000 Tax Revenue $7,243,000 $8,111,000 $868,000 DP No. Project Title Concord Revenue $3,737,000 $3,436,000 Comments - $301,000 Facility Capacity Fees $9,369,000 $7,451,000 - $1,918,000 Pumped Zone Fees $2,417,000 $1,333,000 - $1,084,000 7228 POD HVAC Improvements Interest Earnings $2,499,000 $2,005,000 Increased scope of work. - $494,000 7240 11V Disinfection Expansion Other Fees & Charges $1,167,000 $1,468,000 Delay in final payment to Ironbrook $301,000 TOTAL $38,788,000 $36,314,000 Partners, 11V equipment supplier. - $2,474,000 7226 Chem Feed Bldg Renovation $910,000 $1,531,837 $631,837 SUMMARY OF MAJOR PROJECT EXPENDITURES TREATMENT PLANT PROGRAM FY 06.07 FY 06.07 Yearend DP No. Project Title Actual minus Comments Cib Yearend Actual CIB 7228 POD HVAC Improvements $900,000 $1,857,661 $957,661 Increased scope of work. 7240 11V Disinfection Expansion $2,492,000 $1,773,315 •$718,685 Delay in final payment to Ironbrook Partners, 11V equipment supplier. 7226 Chem Feed Bldg Renovation $910,000 $1,531,837 $631,837 Increased scope of work. 7204 Plant Control System Imprvs $1,000,000 $1,351,974 $351,974 Additional hardware cost. 7210 Service Air System Imprvs $800,000 $228,625 - $571,375 Expenditures moved to 2007 -08. 7248 Standby Power Facility Imprvs $600,000 $213,709 - $386,291 Delay in bidding. 7258 DAF Polymer System Imprvs $450,000 $72,644 - $377,356 Rejected all bids. Will value - engineer and rebid in 0708. Subtotals $7,142,000 $7,029,765 - $112.235 All Other Treatment Plant Projects $2,310,000 $2.191,349 - $118.651 Treatment Plant Program Totals $9,452.000 $9,221,114 $230.886 SUMMARY OF MAJOR PROJECT EXPENDITURES COLLECTION SYSTEM PROGRAM DP k Project Title FY 06-07 CIS FY 06.07 Year- and Actual Yearend Actual minus CIS Comments 5410 M4A Force Main Replacement $1,415 „000 $3,589,807 $2,174,807 Scope increased; bids came in high. 5957 Concrete Corrosion M3 $2,650,000 $2,451,762 - $198,238 - 5826 Walnut CreekSewer Renov'n Ph 4 $1,379,000 $2,429,343 $1,050,343 Scope increased; bids came in high. 5833 North Onnda Renovation Ph 2 $2,300,000 $2,312,204 $12,204 - 5919 Alhambra Valley Sewer Ph 1 $1,510.000 $1,853,145 $343,145 Bids came in high. 5959 Concrete Corrosion St. Mary $1,070,000 $1,388,095 $318,095 - 5956 Concrete Corrosion Minert/Arkell $1,186,000 $1,289,225 $103,225 - 5758 Danville Sewer Renovation $1,200,000 $1,151,123 - $48,877 - 5547 TV Inspection Program $900,000 $1,074,827 $174,827 - 5980 A -Line Relief Interceptor Ph 2A $620,000 $1,014,247 $394,247 City of Concord work not included in original budget. 5897 06 -07 Development Sewerage $1,180,000 $893,252 - $286,748 Less developer activity than budgeted. 5964 Walnut Creek Sewer Renov'n Ph 5 $150,000 $711,837 $561,837 Project started early; budgeted in 07-08. 5448 Lower Ormda PS Renov'n $201,000 $555,490 $354,490 Claim settled. 5806 A -Line Interceptor Rehabilitation $360,000 $520,555 $160,555 Budget underestimated work necessary. Subtotals $16,121,000 $21,234,912 $5,113,912 All Other Collection System Projects $4,266,000 $3,046,341 - $1,219,659 Collection System Program Totals $20,367,000 $24,281,253 $3,894,253 SUMMARY OF MAJOR PROJECT EXPENDITURES GENERAL IMPROVEMENTS PROGRAM Year -end DPI Project Title FY 06.07 CIS FY 06.07 Year- Actual minus Comments end Actual CIS 8205 HOG HVAC 8 Roof Repl. $1,003,000 $2,882,090 $1,879,090 Project costs underestimated. 8215 CSO CalTrans Site Imprvs $800,000 $1,218,061 $418,061 Retaining wall replacementno budgeted. 8507 2006 -07 Equipt 8 Veh $1,000,000 $459,138 - $540,862 Purchase of several vehicles Purchase delayed into 07-08. 8195 Information Technology Oevt $450,000 $418,425 - $31,575 -- 8208 CSOD Facilities Imprvs $800,000 $205,080 - $594,920 Project delayed into 07 -08. Subtotals $4,053,000 $5,182,794 $1,129,794 All Other General Improvement Projects $1,373,000 $793,272 - $579,728 General Improvements Program Totals $5,426,000 $5,976,066 $$50,066 SUMMARY OF MAJOR PROJECT EXPENDITURES RECYCLED WATER PROGRAM FY 06.07 Year -end DP N Project Title FY 06 -07 CIB Year -end Actual minus Comments Actual CIB 7194 Recycled Water - Zones $316,000 $140,455 - $175,545 A -Line project delayed. Subtotals $316,000 $140,455 • $175,545 All Other Recycled Water Projects $74,000 $21,010 - $52,990 Recycled Water Program Totals j $390,000 j $161,465 •$228,535 FY 2006 -07 CAPITAL FUND IMPACTS Budget Actual Capital Revenues $38,788,000 $36,314,000 Capital Expenditures $36,655,000 $39,639,000 NET CAPITAL FUND CHANGE $2,133,000 - $3,325,000 FY 2006 -07 CAPITAL FUNDS AVAILABLE July 1, 2006 Beginning Balance $55,900,000 FY 2006 -07 Capital Fund Change - $3,326.000 June 30, 2007 Ending Balance $52,574,000 5