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Home My WebLink About07/19/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.c. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM PHYLLIS G. LEE (39 CAMEO COURT, WALNUT CREEK; DISTRICT PROJECT 5826 — PARCEL 1 *) AND AUTHORIZING RECORDING OF THE DOCUMENT Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: _ 4 OA- - Q-4;�L - M. Mullin J. Mi amoto Mills C. Swanson A. Farrell Ja es M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept easements and record documents. RECOMMENDATION: Adopt a resolution accepting a Grant of Easement, and authorizing recording of the documents. FINANCIAL IMPACTS: The new easement area was granted with the consideration that the existing driveway length receive a 2" AC overlay. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Phyllis G. Lee, the property owner at 39 Cameo Court, Walnut Creek, cooperated with the District to extend the alignment of the public sewer on her property to the street under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. An easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement, and authorizing recording of the document with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5826 PP Lee 7- 2- 07.doc .N I— U rr Q U EXISTING 10' EASEMENT TO REMAIN LEGEND: I $ NEW SEWER -.-- EXISTING SEWER Central Contra Costa Sanitary District HILL SITE mia AVE AVE ril ALNUT - CREEK Am I I I I I I I I I I I I I 39 I LEE 171 - 230 -015 ACCEPT NEW 10' EASEMENT H U O U-1 ACCEPT DP 5826 - PARCEL 1 FD LOCATION MAP N 80 160 FEET Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.d. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (DISTRICT PROJECT 5826 — PARCEL 2 "), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO TIMOTHY TYLER AND PATRICIA CONEY (1353 MILTON AVENUE, WALNUT CREEK; DISTRICT PROJECT 1559 — PARCEL 16), AND AUTHORIZING RECORDING OF THE DOCUMENT Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 2 �7 M. Mullin J. Miyamoto Mills C. Swanson A. Farrell a m e s M. Kelly enema! Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement, and authorizing execution of a Quitclaim Deed, and recording of the documents. FINANCIAL IMPACTS: $4,900 was paid for the new easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Timothy Tyler and Patricia Coney, the property owners at 1353 Milton Avenue, Walnut Creek, cooperated with the District to change the alignment of the public sewer on their property when it was replaced under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. The original sewer has been abandoned, and an easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement, and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Timothy Tyler and Patricia Coney on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin \2007 \5826 PP Tyler Coney 7- 19- 07.doc w Q Z O rr Iz w I = I I I I I I I I n In ACCEPT - NEW 5' EASEMENT TYLER /CONEY 183 - 144 -012 LEGEND: NEW SEWER -�- EXISTING SEWER Central Contra Costa Sanitary District MILTON RUDGEAR - QUITCLAIM EX. EASEMENT a CREEK SITE m LOCATION MAP AVE N 0 60 120 FEET ACCEPT DP 5826 - PARCEL 2 QUITCLAIM DP 1559 - PARCEL 16 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.e. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (DISTRICT PROJECT 5826 — PARCEL 3 *), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO GREGORY AND MARYA WESNER (20 GARY LEE LANE, WALNUT CREEK; DISTRICT PROJECT 404 — PARCEL 1* (PORTION)) AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED wFORR BOARD ACTION: 'yr!r. - �r — wz�L JAKZ� M. Mullin J. Miyamoto Mills C. Swanson A. Farrell ames M. Kelly general Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement, and authorizing execution of a Quitclaim Deed and recording of the documents. FINANCIAL IMPACTS: $1,200 was paid for the new easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Gregory and Marya Wesner, the property owners at 20 Gary Lee Lane, Walnut Creek, cooperated with the District to change the alignment of the public sewer on their property when it was replaced under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. The original sewer has been abandoned, and an easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement, and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Gregory and Marya Wesner on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5826 and 404 PP Wesner 7- 2- 07.doc �P LEASANT HILL e WALNUT CREEK 680 SITE TM � rc LOCATION MAP I I I I I QUITC M EX. EASEMENT ACCEPT NEW 15p WESNER 1171-091-040 EASEMENT PECOND AVE - - - - -- - �--------- - - - - -- N LEGEND: $ NEW SEWER 0 80 160 —{}— EXISTING SEWER FEET Central Contra Costa Attachment Sanitary District ACCEPT DP 5826 — PARCEL 3 Alf"i ' QUITCLAIM DP 404 — PARCEL 1 (PORTION) Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 Type of Action: ADOPT RESOLUTIONS No.: 4.f. Consent Calendar Subject: ADOPT RESOLUTIONS ACCEPTING A GRANTOF EASEMENT (DISTRICT PROJECT 5826 — PARCEL 4 *), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO COOL J SERIES #301 LLC (40 GARY LEE LANE, WALNUT CREEK; DISTRICT PROJECT 404 — PARCEL 1* (PORTION)) AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: MZa44� +Nfq 7.--- �)� V— M-- - M. Mullin J. Miyamoto Mills Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement, and authorizing execution of a Quitclaim Deed, and recording of the documents. FINANCIAL IMPACTS: The property owner was paid $1,200 for the new easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Robert Casteel and Regina Dermake, the prior property owners of 40 Gary Lee Lane, Walnut Creek, cooperated with the District to change the alignment of the public sewer on their property when it was replaced under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. The original sewer has been abandoned, and an easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement, and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to the Cool J Series #301 LLC on behalf of the District, and recording of the documents with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5826 PP Cool J Series 7-19-07-doe u v COND ACCEPT - NEW 15' EASEMENT LEGEND: $ NEW SEWER —{}— EXISTING SEWER Central Contra Costa sanitary District ACCEPT DP OULU — PARCEL 4 QUITCLAIM DP 404 — PARCEL 1 (PORTION) I HILL GM RD WALNUT CREEK & SITE LOCATION MAP COOL J 171 -091 -046 QUITCLkIM EX. EASEMENT II II II I i AVE N 0 80 160 NEENEI FEET Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.g. Consent Calendar Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (DISTRICT PROJECT 5826 — PARCEL 5 *), AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO WILLIAM C. CODDE AND LISE K. CODDE (188 MIRAMONTE RD, WALNUT CREEK; DISTRICT PROJECT 1554 — PARCEL 50 *), AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Y77' Yh�.ul�0., A60 M. Mullin J. Miy moto Mills C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement, and authorizing execution of a Quitclaim Deed and recording of the documents. FINANCIAL IMPACTS: Five hundred dollars ($500) was paid for the new easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: William and Lise Codde, the property owners at 188 Miramonte Road, Walnut Creek, cooperated with the District to change the alignment of the public sewer on their property when it was replaced under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. The original sewer has been abandoned, and an easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement, and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to William C. and Lise K. Codde on behalf of the District, and recording of the documents with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. WENVRSEC \Position Papers \Mullin \2007 \5826 PP Codde 7- 19- 07.doe P EASA (s Q HILL cEa�r �0 �2 ACCEPT NEW 5' EASEMENT CODDE 175 -150 -009 ri i LEGEND: NEW SEWER E -�- EXISTING SEWER a Central Contra Costa Sanitary District ACCEPT RD SITE n AYBAMOME 1 WALNUT RD y CREEK T D LOCATION MAP Ow =-- V QUITCLAIM 7;� D7 a D• PARCEL Prepared by Enqineerinq Support Section QUITCLAIM X. EASEMENT N NMI v 1201/1 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.h. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM CAROLINE WANG (180 MIRAMONTE ROAD, WALNUT CREEK; DISTRICT PROJECT 5826 — PARCEL 6 *), AND AUTHORIZING RECORDING OF THE DOCUMENTS Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: y'h • 74�'t t.�•L[�ry M. Mullin J. Mi amoto Mills C. Swanson A. Farrell am s M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept easements and record documents. RECOMMENDATION: Adopt a resolution accepting a Grant of Easement, and authorizing recording of the document. FINANCIAL IMPACTS: Five hundred dollars ($500) was paid for the new easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Caroline Wang, the property owner at 180 Miramonte Road, Walnut Creek, cooperated with the District to change the alignment of the public sewer on her property when it was replaced under District Project 5826, Walnut Creek Sewer Renovations, Phase 2. This change is shown in Attachment 1. An easement has been granted for the new sewer. RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement, and authorizing recording of the document with the Contra Costa County Recorder. Easement parcel numbers are for internal job log use only NAENVRSEMPosition Papers \Mullin\2007 \5826 PP Wang 7- 19- 07.doc WANG 175 - 150 -008 O HILL R Gm RD S SITE �} MWAWNR i WALNUTS CREEK "w" RD u LOCATION MAP NOONED SEWER - ACCEPT NEW 5' EASEMENT MONT D / N D D LEGEND: 0 E $ NEW SEWER 0 120 E —{}— EXISTING SEWER FED a Central Contra Costa Attachment Sanitary District ACCEPT ' DP 5826 — PARCEL 6 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4A. Consent Calendar Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT (BART) AND AUTHORIZING RECORDING OF THE DOCUMENTS (JOB 5862 — Parcel 2) Submitted By: Initiating Dept. /Div.: George Harrington Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: �mv kv - �m I---- ��4 ( /� 'Y' G. Harrington J. Miyamoto -Mills C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept a grant of easement and authorize recording of the document. RECOMMENDATION: Adopt a resolution accepting a Grant of Easement from the San Francisco Bay Area Rapid Transit District (BART), and authorizing staff to record the resolution concurrently with the Grant of Easement. FINANCIAL IMPACTS: None: The easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements by resolution. The recommended resolution will accept an easement for sewers within the Pleasant Hill Transit Village, being constructed at the Pleasant Hill BART Station in Walnut Creek (see Attachment 1). RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement from the San Francisco Bay Area Rapid Transit District, and authorizing staff to record the resolution concurrently with the Grant of Easement. N: \ENVRSEC \Position Papers \Harrington\2007 \PP SF BART GOE 7- 19- 07.doc H L g wipjle�m a MAS YMY SIWME -,- P0. WAT OLS N 1 ! W PaRo8Y U 1680 CIREEK N J LOCATION MAP LAS JUNTAS WAY N. T. S. In Lot ti3 Lot? i i /�� Q"' Ile Lot 8 co m 4 r O �oQ °s f / Pr 81060 '�`` Q °��y Csti�� ` Lot i dos +sr� PROPOSED O SS LATERAL F siF g `U ACCEPT `9 5 w NEW 15' a EASEMENT_ PROPOSED x SS LATERAL Lot 1 ►-7 ss u Lot 0 �W A� O,o 0 Lot 8 FUTURE SS �' s Lot 2 O � W �4Brza� M o j4B�zz� Lot 8 rn o - 48-•22-(?34 a 14Br22f•035 a 148.22 -i- 38 448 -72-1-03B TREAT BLVD. Central Contra Costa Attachment Sanitary District ACCEPT JOB 6862 - PARCEL 2 1 fiLkgn Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.j. Consent Calenar Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE WALNUT CREEK SEWER RENOVATION, PHASE 4, DISTRICT PROJECT 5826 Submitted By: Amy Hernandez Senior Engineering Assistant Initiating Dept /Div.: Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. r-�44 V* —ioowO A. H rnandez P. Seitz cki 60-- A. Farrell fiaries M. Kelly, General Manager ISSUE: All work has been completed on the Walnut Creek Sewer Renovation, Phase 4, District Project 5826, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in approximately $315,000 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Work completed under this project included the replacement and repair of approximately 7,000 linear feet of 6- and 8 -inch sewer lines at various locations in Walnut Creek. Included was the installation of manholes in North Main Street to facilitate maintenance. Attachment 2 shows the project locations. On August 3, 2006, the Board of Directors authorized the award of a construction contract for this work to J. Howard Engineering, Inc. The contractor was issued a Notice to Proceed that was effective September 5, 2006, with a completion date of May 18, 2007. The project was accepted by the Board on May 24, 2007. The original construction contract amount was $2,059,154. There was one (1) construction change order issued in the total amount of $8,176. The total amount paid to J. Howard Engineering, Inc. was $2,067,330. The total authorized budget for the project was $2,931,000, which included a contingency of $310,846. The total project cost was $2,616,227, which is approximately 11 percent less than the budgeted amount. The project closeout will result in a balance of approximately $315,000 being returned to the Collection System Program (see Attachment 1 for Expenditure Summary). N: \PESUP \Cbradley \Position Papers \Seitz \DP 5826 Closeout PP.doc Page 1 of 4 POSITION PAPER Board Meeting Date: July 19, 2007 subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE WALNUT CREEK SEWER RENOVATION, PHASE 4, DISTRICT PROJECT 5826 RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. NAPESUP \Cbradley \Position Papers \Seitz \DP 5826 Closeout PP.doc Page 2 of 4 ATTACHMENT 1 EXPENDITURE SUMMARY WALNUT CREEK SEWER RENOVATION, PHASE 4, DP 5826 ACTIVITY COST Total Budget $2,931,000 Construction Contract $2,059,154 Change Orders $8,176 Change Order % of Construction <11% Total Construction Amount $2,067,330 Engineering, Design, CM, Admin. $548,897 Engineering, Design, CM, Admin. - % of Construction 27% TOTAL PROJECT EXPENDITURES $2,616,227 ESTIMATED FINAL RETURN TO COLLECTION SYSTEM PROGRAM $314,773 NAPESUP \Cbradley \Position Papers \Seitz \DP 5826 Closeout PP.doc Page 3 of 4 J� 1 0 1500 D SEWER RENOVATION LOCATIONS Central Contra Costa Attachment Sanitary District WALNUT CREEK SEWER RENOVATION ' PHASE 4 — CCCSD No. 5826 2 LOCATION MAP Page 4 of 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.k. Consent Calendar Type of Action: CONFIRM PUBLICATION subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF A SUMMARY OF DISTRICT ORDINANCE NO. 245 - AN ORDINANCE AMENDING TITLE 6, CHAPTER 6.34.010 OF THE DISTRICT CODE ESTABLISHING THE SEWER SERVICE CHARGES FOR FISCAL YEAR 2007 -2008 AND 2008 -2009 Submitted By: Initiating Dept./Div.: Administrative Department Elaine R. Boehme Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: cPbwjl.x�' E. Boehme Q�� 16ameb M. Kelly, General Manager ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of a summary of District Ordinance No. 245. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: A summary of District Ordinance No. 245 which was adopted by the Board at the meeting of June 7, 2007, and which amends Title 6, Chapter 6.34.010 of the District Code, Establishing the Sewer Service Charges for Fiscal Years 2007 -2008 and 2008 -2009, was published in the Contra Costa Times on June 18, 2007. Proof of publication is attached. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of a summary of District Ordinance No. 245. Page 1 of 3 RESOLUTION NO. 2007- RESOLUTION CONFIRMING PUBLICATION OF A SUMMARY OF DISTRICT ORDINANCE NO. 245 AMENDING TITLE 6, CHAPTER 6.34.010 OF THE DISTRICT CODE ESTABLISHING THE SEWER SERVICE CHARGES FOR FISCAL YEARS 2007 -2008 AND 2008 -2009 WHEREAS, Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the Ordinance has been published shall constitute conclusive evidence that publication has been properly made. NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT a summary of District Ordinance No. 245 which was adopted on June 7, 2007, and which amends Title 6, Chapter 6.34.010 of the District Code, Establishing the Sewer Service Charges for Fiscal Years 2007 -2008 and 2008 -2009, has been properly published once since its adoption in a newspaper of general circulation within Contra Costa County. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 21St day of July, 2007 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: James A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm District Counsel PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. I am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2640 Shadelands Drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: June 18, all in the year of 2007 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed at Walnut Creek, California. On this 22 day of June, 2007 Signature - Contra Costa Times P O Box 4147 Walnut Creek, CA 94596 (925) 935 -2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) SUMMARY OF ORDINANCE NO. 245 AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING TITLE 64 CHAPTER 6.34.010 OF THE DISTRICT CODE ESTABLISHING THE SEWER SERVICE CHARGES FOR FISCAL YEARS 2007.2008 AND 2008-2009 Ordinance No. 245 amends the Central Contra Costa Sanitary District Code by amending Title 6, "Fees and Charges ", Chapter 6.34, "Sewer Service Charges" to increase the residential annual Sewer Service Charge by $11 for a total of $300 for FY 2007.2008, effective July 1, 2007, and to increase the charge by up to $13 for a total of up to $313 for FY 2008 -2009. Non- residential rates will be increased proportionally. These rates will continue in effect until further action of the Board of Directors. NOTE: The above is a summary of ma 1'or highlights of the proposed Ordinance. A reading of the entire ordi- nance may be necessary to obtain a full understand- ing of all the changes proposed. A certified copy of the full text of the proposed ordinance is posted and may be read in the Secretary of the District's Office at 5019 Imhoff Place, Martinez and /or a copy may be obtained from the office. Adopted: June 7, 2007 AYES: Members: Hockett, McGill, Menesini, Nejedly NOES: Members: Lucey ABSENT: Members: None s/s James A. Nejedly James A. Nejedly President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: s/s Elaine R. Boehme Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: s/s Kenton L. Alm Kenton L. Alm District Counsel Legal CCT 2401529 Publish June 18, 2007 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 4.1. Consent Calendar Type of Action: ESTABLISH PUBLIC HEARING DATE subject: ESTABLISH AUGUST 9, 2007 AS THE DATE FOR A PUBLIC HEARING TO DECLARE DISTRICT LAND SURPLUS Submitted ay: James M. Warrington Initiating Dept./Div.: Administration REVIEWED RECOMMENDED FOR BOARD ACTION: J. rrington graves K. Alm James M. Kelly, General Manager ISSUE: The Board must conduct a public hearing to declare District land surplus prior to leasing District property. RECOMMENDATION: Establish August 9, 2007 as the date for a public hearing to receive comments on declaring the property adjacent to Imhoff Drive as surplus. FINANCIAL IMPACTS: If the property is declared surplus it may be leased and the District would receive additional rental income. ALTERNATIVES /CONSIDERATIONS: The alternatives to this action is; a) for the Board of Directors to decline to establish the recommended hearing date, or b) the Board may select a different date for the public hearing. BACKGROUND: The Board has purchased property in the past for the use and benefit of the District to conduct its business in the interest of the public. The District does not need physical use of this land at this time. It is therefore beneficial to the public and the District to pursue lease rental income to provide additional revenue at this time. Several lease proposals for this property were presented to the Real Estate committee on June 28, 2007 and the committee asked staff to obtain more information regarding one of the proposals. This land must be declared surplus prior to leasing the property; accordingly, staff is requesting the Board to establish a public hearing to declare this property surplus. IMHOFF DRIVE PROPERTY (PARCEL #8160 or 153) This property (approximately 1.1 acres) is located south of Imhoff Drive, northwest of the District's Household Hazardous Waste Collection Facility. The Board is required to conduct a public hearing and declare the property surplus before it may be leased out. Any such lease shall not exceed ten years and shall be compatible with District use and County requirements. At the August 9, 2007 Board meeting the Board will conduct a public hearing and then will be requested to pass a resolution declaring the Imhoff Drive property surplus. POSITION PAPER Board Meeting Date: July 19, 2007 subject ESTABLISH AUGUST 9, 2007 AS THE DATE FOR A PUBLIC HEARING TO DECLARE DISTRICT LAND SURPLUS RECOMMENDED BOARD ACTION: Establish August 9, 2007 as the date for a public hearing to receive comments on declaring the Imhoff Drive property as surplus. C: \DOCUME- 1 \jlopez \LOCALS -1 \Temp \Establish A Public Hearing_1.doc I.O.O.F. CEMETARY qy R -65.00 p- 31.34'05 ems' L.35.81 C.C.CO. fi179 OR 462(RESO. N0. 6179 OR 465 C.C.CO. cz 5774 OR 178 D' N8 - 44 41' v .,W IMH OFF DRIVE . 7.4 OR 441 4 4 (FILE A- 38871-1-831 NR5.47'48" E 428.24 o d �kotlk- \a. REFERENCES: T-- / - - -- C.C.CO. .. -!`, 4�1 8160 OR 153` ��' TOTAL AREA -1.10 AQRES�y rY! t`N w .O� Q�v � �s nnunar p STATE OF CALIF. \�, 7092 OR 223 STATE OF CALIF_ R/W RECORD MAP R -96.48 C_C.CO. PUBLIC WORKS DEPT. DRAWING A-388 7H-83 off, \ i ��s V i S� S� /442) �v o° Tci o k O i L — '— GAO C.C.C.S.D. 16630 OR 467 100 LSM 42 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JULY 19, 2007 No.: 4.m. Consent Calendar Type of Action: AUTHORIZE DELEGATION subject: AUTHORIZE DELEGATION FOR TRAVEL ARRANGEMENT AND PAYMENT TO DEPARTMENTAL SECRETARIES Submitted By: Initiating Dept/Div.: Randall M. Musgraves, Director of Administration Administration FOR BOARD ACTION: 014 (-James M. Kelly, General Manager ISSUE: Staff is proposing to modify the current District Purchasing Practice for the payment of travel and arrangements for seminars, conferences and training. The Secretary of the District and the General Manager's Executive Assistant are the only two employees authorized to use their procurement card (P -Card) to book and pay for travel and other arrangements associated with the attendance of seminars, conferences and training events. RECOMMENDATION: Authorize staff to modify the District's Purchasing Practice to also allow Departmental Secretaries to both book and pay for travel arrangements. FINANCIAL IMPACTS: There is no financial impact of this action. ALTERNATIVES /CONSIDERATIONS: The alternative is to continue the current practice. BACKGROUND: In 2003 staff presented the District's Purchasing Policies and Procedures and the Procurement Card Program to the Board for approval and adoption. At that time staff discussed with the Board that only the Secretary of the District and the General Manager's Executive Assistant will make and pay, using their procurement card, for authorized travel arrangements. This was done because the Procurement Card Program was also being implemented and there was a desire to see how the Purchasing Policies and Procedures and P -Card Program would work. Staff is pleased to report that both have worked successfully. However, all travel arrangements, through Business Travel Management (BTM) are placed on the General Manager's Executive Assistant's p -card adding significant complexity for monthly reconciliation. After review staff believes that the time spent on monthly reconciliation can be reduced by having the Departmental Secretaries place the BTM charge on their p -card and provide the monthly reconciliation to the respective Department Director for POSITION PAPER Board Meeting Date: July 19, 2007 subject AUTHORIZE DELEGATION FOR TRAVEL ARRANGEMENT AND PAYMENT TO DEPARTMENTAL SECRETARIES confirmation that the travel and costs were authorized and appropriate. This eliminates the multiple phone calls from the Executive Assistant in verifying the charges. In addition, the Departmental Secretaries would contact the individual's immediate Supervisor or Manager for confirmation that the travel request has been authorized prior to making the reservations. This delegation request was reviewed by the Budget and Finance Committee and received their concurrence. If the Board supports the proposed change, both the Controller and Purchasing Manager will monitor the implementation to ensure compliance with Board direction. RECOMMENDED BOARD ACTION: Authorize staff to modify the District's Purchasing Practice to also allow Departmental Secretaries to both book and pay for travel arrangements. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 6.a. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS/ AUTHORIZE AGREEMENT subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH F. D. THOMAS; AUTHORIZE A CONSULTANT AGREEMENT AMENDMENT WITH V&A CONSULTING ENGINEERS, INC. FOR THE A -LINE INTERCEPTOR REHABILITATION PROJECT, PHASE 2, DISTRICT PROJECT 5806B Submitted By: Initiating Dept /Div.: Raffi Moughamian, Assistant Engineer Engineering / Capital Projects Michael Penny, Associate Engineer REVIEWED AND RECOMMENDED FOR BOARD ACTION: t &4_- R. M ughamian/ B. Than" T. PNCO A. Far II 6darnes M. Kelly, M. Penny General Manager ISSUE: On July 9, 2007, three sealed bids were received and opened for the construction of the A -Line Interceptor Rehabilitation, Phase 2, District Project 5806B. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Board of Directors' authorization is required for the General Manager to execute a Professional Engineering Services Agreement in an amount greater than $50,000. RECOMMENDATION: Award a construction contract; authorize the General Manager to execute the Contract Documents and a Consultant Agreement Amendment for the A -Line Interceptor Rehabilitation Project. FINANCIAL IMPACTS: Approximately $1,023,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: During a condition assessment of the A -Line Interceptor in September 2004, it was discovered that the PVC liner on the floor of the two concrete box culverts under Grayson Creek, between the Influent Structure (IS) and Junction Structure 22 (JS22) on the Kiewit property, had failed. In addition, sections of PVC liner were separating and bulges were present in the concrete pipe segments under Highway 4 and along Marsh Drive from JS22 to Junction Structure 57 (JS57) in the Buchanan Field Golf Course. The PVC liner protects concrete surfaces from corrosion. The A -Line Interceptor Rehabilitation Project, Phase 1, District Project 5806, repaired all but one of the defects in the 102 -inch sewer along Marsh Drive. However, one N:\PESUP \Position Papers \Penny \5806B Award.doc Page 1 of 6 POSITION PAPER Board Meeting Date: July 19, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH F. D. THOMAS; AUTHORIZE A CONSULTANT AGREEMENT AMENDMENT WITH V&A CONSULTING ENGINEERS, INC. FOR THE A -LINE INTERCEPTOR REHABILITATION PROJECT, PHASE 2, DISTRICT PROJECT 5806B repair on the 102 -inch sewer, two repairs under Highway 4, and the failed liner on the floor of the box culverts were not repaired due to treatment plant operational constraints and other plant construction activities. The A -Line Interceptor Rehabilitation Project, Phase 2, will repair the sites not included in Phase 1. The project includes removing debris and the existing floor liner from the box culverts under Grayson Creek, and applying a new spray on protective coating. The PVC liner will be repaired under Highway 4 and on Marsh Drive. These areas are shown on Attachment 1. V &A Consulting Engineers, Inc. (V&A) and District staff prepared plans and specifications for the project. The Engineer's estimate for construction cost for this project is $500,000. This project was advertised on June 15 and June 21, 2007. The three bids ranging from $710,000 to $1,223,200 were received and publicly opened on July 9, 2007. A summary of these bids is shown in Attachment 2. Capital Projects Division staff conducted a technical and commercial evaluation of these bids and has determined that F. D. Thomas, Inc. is the lowest responsive and responsible bidder with a bid amount of $710,000. This project's highly specialized repair techniques and unique construction challenges are responsible for the discrepancy between the low bid and the Engineer's estimate. The District will administer the construction contract and will provide contract administration, survey, office engineering, and submittal review. Due to their specific knowledge of the project, V&A is recommended to provide inspection services and construction support for the construction. A Consultant Agreement Amendment with a cost ceiling of $54,000 has been negotiated with V&A. This will increase the total contract amount with V &A to $144,000. The funds required to complete this combined project, as shown in Attachment 3, are $860,000. The total project cost of Phase 2 of the project is anticipated to be $1,023,000. The total cost to complete Phase 1 and 2 of this project is estimated at $1,557,000. This project is included in the Fiscal Year 2007 -08 Capital Improvement Budget on pages CS -10 and CS -11. Staff has conducted a cash -flow analysis of the Collection Systems Fund and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only alterations of existing facilities with no expansion of capacity. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. NAPESUP \Position Papers \Penny \58066 Award.doc Page 2 of 6 POSITION PAPER Board Meeting Date: July 19, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH F. D. THOMAS; AUTHORIZE A CONSULTANT AGREEMENT AMENDMENT WITH V &A CONSULTING ENGINEERS, INC. FOR THE A -LINE INTERCEPTOR REHABILITATION PROJECT, PHASE 2, DISTRICT PROJECT 5806B RECOMMENDED BOARD ACTION: Staff recommends to award a construction contract in the amount of $710,000 to F. D. Thomas, Inc., the lowest responsive bidder, and authorize the General Manager to execute Contract Documents; and authorize the General Manager to execute a Consultant Agreement Amendment with V&A Consulting Engineers, Inc. for inspection services and construction support for the A -Line Interceptor Rehabilitation Project, Phase 2, District Project 580613. NAPESUP \Position Papers \Penny \5806B Award.doc Page 3 of 6 '` A9 .. o-yl a Its I I ...%III o� CCCSD TREATMENT PLANT YI Central Contra Costa Sanitary District V i /Rpvi / / �p5 � i Soo V d II II i L ='J RANCHO MBLO a MOB /LE HOME PARK / L J ( II II II / ` II ........................ ............................... Ir —JI ' --4 i( -, m ID m s i Cr v W G Cr IJ a 00 "o n 2� OR � PIPES TO BE REHABILITATED Attachment ALINE INTERCEPTOR REHABILITATION PROJECT, PHASE 2 � DP 58066, LOCATION MA Page 4 of 6 ATTACHMENT 2 A -LINE INTERCEPTOR REHABILITATION PROJECT, PHASE 2 DISTRICT PROJECT 5806B SUMMARY OF BIDS PROJECT NO.: 58068 DATE: JULY 9, 2007 PROJECT NAME: A -Line Interceptor Rehabilitation Project, Phase 2 PROJECT LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $500,000 No. BIDDER - (NAME & BID ADDRESS ) PRICE 1 F. D. Thomas, Inc. $710,000 PO Box 3793 Seattle, WA 98124 3655 East Marginal Way South Seattle, WA 98134 2 Precision Engineering Inc. $739,000 92 Natoma, Suite 209 San Francisco, CA 94105 3 Power Engineering Contractors $1,213,000 1501 Viking Street, Suite 200 Alameda, CA 94501 BIDS OPENED BY /s/ Elaine R. Boehme DATE: JULY 9. 2007 NAPESUP \Position Pape rs \Penny \58066 Award.doc Page 5 of 6 ATTACHMENT 3 A -LINE INTERCEPTOR REHABILITATION, PHASE 2 DISTRICT PROJECT 5806B POST BID /PRECONSTRUCTION COST ESTIMATE No. Item Description Amount % of Estimated Construction Cost 1 CONSTRUCTION a. Construction Contract $710,000 b. Contingency at 15% $107,000 c. Permit $5,000 TOTAL CONSTRUCTION $822,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management and Inspection $70,000 SUBTOTAL $70,000 9% b. Consultants - V &A Consulting Engineers $54,000 - Bay Area Coating Inspectors $20,000 SUBTOTAL $74,000 9% TOTAL CONSTRUCTION MANAGEMENT $144,000 18% 3 TOTAL CONSTRUCTION PHASE COST $966,000 118% 4 TOTAL PREBID EXPENDITURES $57,000 7% 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $201,000 24% 6 TOTAL ESTIMATED PROJECT COST, FOR PHASE 2 $1,023,000 124% 7 FUNDS ALLOCATED TO DATE, FOR PHASE 1 $697,000 8 FUNDS EXPENDED TO DATE, FOR PHASE 1 $534,000 9 TOTAL ALLOCATED FUNDS REMAINING $163,000 10 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PHASE 2 $860,000 NAPESUP \Position Pape rs\Pen ny\5806B Award.doc Page 6 of 6 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 6.b. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH MARQUES PIPELINE, INC., THE LOWEST RESPONSIVE BIDDER, FOR THE ALHAMBRA VALLEY TRUNK SEWER, PHASE 2, DISTRICT PROJECT 5919 Submitted By: Initiating Dept. /Div.: Nancy Molina, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. k M'& a&I -100�!-Ir WA- a4e,,!� N. Molina A. R ul T,.RWcki A. II mes M. Kelly, General Manager ISSUE: On June 29, 2007, sealed bids were received and opened for the construction of the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Award a construction contract and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $1,113,000, including design, bid price, contingency, and construction management for Phase 2. Previous Phase 1 Expenditures total $2,400,000, bringing the estimated total project costs for Phases 1 and 2 to $3,513,000. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In October 2003, a Facilities Plan for Wastewater Utility Service to Alhambra Valley was completed. This report reviewed the governmental, engineering, and financial aspects of potential sewer facilities to the unincorporated Alhambra Valley area. The Alhambra Valley Trunk Sewer project resulted from this facilities plan. The Alhambra Valley Trunk Sewer project was divided into two phases due to right -of -way issues across the John Muir National Park site. Alhambra Valley Trunk Sewer, Phase 1, was constructed in 2006, and installed approximately 3,300 feet of 10 -inch and 12 -inch PVC pipe and appurtenances along Alhambra Valley Road between Gilbert Lane and Sheridan Lane and between Wanda Way and Reliez Valley Road. Phase 2 will install approximately 2,800 feet of 10- and 12 -inch pipe and appurtenances across the John Muir National Park site, under the Alhambra Creek and in Wanda Way (see Attachment 1 for map). District staff is still working to obtain the N: \PESUP \Cbradley \Position Papers \Molina \5919 Award Contract, Phase 2.doc Page 1 of 5 POSITION PAPER Board Meeting Date: July 19, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH MARQUES PIPELINE, INC., THE LOWEST RESPONSIVE BIDDER, FOR THE ALHAMBRA VALLEY TRUNK SEWER, PHASE 2, DISTRICT PROJECT 5919 right -of -way permit across the John Muir National Park site, and award of the construction contract is contingent upon receipt of the right -of -way permit. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Alhambra Valley Trunk Sewer, Phase 2, is $1,449,000. This project was advertised on June 11 and 15, 2007. Seven (7) sealed bids ranging from $774,965 to $1,172,900 were received and publicly opened on June 29, 2007. The Engineering Department conducted a technical and commercial review of the bids and determined that Marques Pipeline, Inc. is the lowest responsive bidder with a bid amount of $774,965. A summary of bids received is shown in Attachment 2. The favorable bids received are attributed to a very competitive bid climate. Contractors informed staff that private development is currently in a slow period and companies are looking for projects to keep their crews working. The District will administer the construction contract and will provide survey, office engineering, and submittal review. Due to the requirement by the National Park Service for a third party inspector, Harris & Associates will provide outside inspection services under their current contract with the District. The funds required to complete this project, as shown in Attachment 3, are $940,000. The total cost of the Alhambra Valley Trunk Sewer, Phase 2, is anticipated to be $1,113,000, bringing the total project costs for Phases 1 and 2 to $3,513,000. This project is included in the fiscal year 2007 -2008 Capital Improvement Budget (CIB) on pages CS73 through CS75. Staff has determined that there are adequate funds in the Collection System Program for this project. At its September 1, 2005 meeting, the District Board of Directors approved the Alhambra Valley Trunk Sewer Project. Subsequently, a Notice of Determination was filed in compliance with the California Environmental Quality Act (CEQA). RECOMMENDED BOARD ACTION: Award a construction contract, contingent upon receipt of the right -of -way permit from the National Park Service, in the amount of $774,965 for the construction of the Alhambra Valley Trunk Sewer, Phase 2, District Project 5919, to Marques Pipeline, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. N: \PESUP \Cbradley \Position Papers \Molina \5919 Award Contract, Phase 2.doc Page 2 of 5 ~r` ' /- Page oors ____ NEW SEWER Central Contra Costa Sanitary District ALHAMBRA VALLEY Attachment SEWER RENOVATION PROJECT PHASE 11 — CCCSD DP 5919 Page oors ____ ATTACHMENT 2 ALHAMBRA VALLEY TRUNK SEWER, PHASE 2 DISTRICT PROJECT 5919 SUMMARY OF BIDS PROJECT NO.: 5919 DATE: June 29, 2007 PROJECT NAME: Alhambra Valley Trunk Sewer, Phase 2 PROJECT LOCATION: Martinez, California ENGINEER EST.: $1,449,000 NO. BIDDER BID PRICE Marques Pipeline $774,965 1300 National Drive, Suite 200 Sacramento, CA 95834 2 D. W. Young Construction Company, Inc. $785,930 333 Camille Avenue Alamo, CA 94507 -0130 3 McNamara & Smallman Construction, Inc. $1,025,600 1756 Holmes Street Livermore, CA 94550 4 Mountain Cascade $1,027,000 555 Exchange Court Livermore, CA 94551 5 California Trenchless, Inc. $1,042,400 2283 Dunn Road Hayward, CA 94545 6 Hess Construction $1,146,950 4484 Hess Drive American Canyon, CA 94503 7 Ranger Pipelines $1,172,900 1790 Yosemite Avenue San Francisco, CA 94124 BIDS OPENED BY /s/ Elaine Boehme DATE_ June 29, 2007 SHEET NO. 1 OF 1 N: \PESUP \Cbradley \Position Papers \Molina \5919 Award Contract, Phase 2.doc Page 4 of 5 ATTACHMENT 3 ALHAMBRA VALLEY TRUNK SEWER, PHASE 2 DISTRICT PROJECT 5919 POST -BID / PRECONSTRUCTION ESTIMATE Percent of Estimated No. Item Description Amount Construction Cost 1 CONSTRUCTION a. Construction Contract $774,965 b. Contingency at 15% $116,035 c. Permits $35,000 TOTAL CONSTRUCTION $926,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Contract Administration /Design $50,000 5% - Construction Inspection $20,000 2% - Survey $14,000 2% - Public Relations $5,000 1 % - Record Drawings $2,000 <11% SUBTOTAL $91,000 10% b. Consultants - Construction Support Services - Arborist $4,000 <1% - Construction Support Services - Geotechnical $2,000 <1% - Construction Support Services - Materials Testing $10,000 1% - Construction Support Services - Inspection $80,000 9% SUBTOTAL $96,000 10% TOTAL CONSTRUCTION MANAGEMENT $187,000 20% 3 TOTAL CONSTRUCTION PHASE 2 COST $1,113,000 120% 4 TOTAL PREBID EXPENDITURES - Right of Way* $212,000 6% - Design ** $391,000 11% - Phase 1 Construction $1,797,000 51% SUBTOTAL $2,400,000 68% 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $3,513,000 6 TOTAL ESTIMATED PROJECT COST PHASE 1 and 2 $3,513,000 7 FUNDS AUTHORIZED TO DATE $2,573,000 8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE $940,000 CONSTRUCTION OF PHASE 2 PROJECT Costs due to complications with acquisition of Right of Way from the National Park Service ** Costs include completion of design for Phase 1 and 2. N: \PESUP \Cbradley \Position Papers \Molina \5919 Award Contract, Phase 2.doc Page 5 of 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 6.c. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE MARTINEZ SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT 5975 Submitted By: Initiating Dept /Div.: Dana Lawson, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: . Aor- 4. 6) D. Lawson A. Antkowiak T.Npok6l A. Farrell James M. Kelly, General Manager ISSUE: On July 9, 2007, six sealed bids were received and opened for the construction of the Martinez Sewer Renovations, Phase 1, District Project No. 5975. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Award a construction contract and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $1,292,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: This project is the first phase of sewer renovations in Martinez (see Attachment 1 for site locations). The project will renovate 2,650 feet of 6- and 8 -inch sewer pipe in Marina Vista, and in easements on Ulfinian Way and Green Street by use of open -cut and pipeburst methods. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of Martinez Sewer Renovations, Phase 1, is $920,000. This project was advertised on June 9 and 15, 2007. Six (6) sealed bids ranging from $849,212 to $1,194,000 were received and publicly opened on July 9, 2007. The Engineering Department conducted a technical and commercial review of the bids and determined that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of $849,212. A summary of bids received is shown in Attachment 2. N: \PESUP \Cbradley \Position Papers \Lawson \5975 PP Award.doc Page 1 of 5 POSITION PAPER Board Meeting Date: July 19, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE MARTINEZ SEWER RENOVATIONS, PHASE 1, DISTRICT PROJECT 5975 The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. As shown in Attachment 3, the total cost of the Martinez Sewer Renovations, Phase 1, is anticipated to be $1,292,000. Construction of the Ulfinian Way sewer improvements necessitates access across a current District employee's property. To ensure compliance with Government Code Section 1090 and to ensure no conflict of interest, terms, conditions, and compensation related to the access will be addressed through binding arbitration. This arrangement is acceptable to the employee impacted. This project is included in the fiscal year (FY) 2006 -07 Capital Improvement Budget (CIB) on page CS -22 and in FY 2007 -08 on page CS -24. The funding of construction was authorized and allocated in FY 2006 -07; the award of the contract is in FY 2007 -08. Any unspent allocation will be returned at the closeout of the project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves replacement of existing sewer facilities with negligible or no expansion of capacity. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Award a construction contract in the amount of $849,212 for the construction of the Martinez Sewer Renovations, Phase 1, District Project No. 5975, to California Trenchless, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. NAPESUP\Cbradley\Position Papers \Lawson \5975 PP Award.doc Page 2 of 5 N 0 N Central Contra Costa Sanitary District MARTINEZ SEWER RENOVATIONS PHASE 1 - CCCSD 5975 1,go�l LOCATION MAP Page 3 of 5 Drawing No. ATTACHMENT 2 MARTINEZ SEWER RENOVATIONS, PHASE 1 DISTRICT PROJECT 5975 SUMMARY OF BIDS PROJECT NO.: 5975 DATE: July 9. 2007 PROJECT NAME: Martinez Sewer Renovations, Phase 1 PROJECT LOCATION: Martinez, California ENGINEER EST.: $920,000 NO. BIDDER - NAME & ADDRESS BID PRICE California Trenchless, Inc. $849,212 2283 Dunn Road Hayward, CA 94545 2 D. W. Young Construction Company, Inc. $945,845 333 Camille Avenue Alamo, CA 94507 -0130 3 Marques Pipeline, Inc. $974,390 1300 National Drive, Suite 120 Sacramento, CA 95834 4 Ranger Pipelines $1,127,275 1790 Yosemite Avenue San Francisco, CA 94124 5 Precision Engineering $1,145,600 92 Natoma, Suite 209 San Francisco, CA 94105 6 K. J. Woods Construction, Inc. $1,194,000 2625 Judah Street #2 San Francisco, CA 94122 BIDS OPENED BY /s/ Elaine Boehme NAPESUMbradley \Position Papers \Lawson \5975 PP Award.doc DATE July 9, 2007 SHEET NO. 1 OF 1 Page 4 of 5 ATTACHMENT 3 MARTINEZ SEWER RENOVATIONS, PHASE 1 DISTRICT PROJECT NO. 5975 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description 1 CONSTRUCTION a. Construction Contract b. Contingency at 15% c. Permits TOTAL CONSTRUCTION 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management - Construction Inspection - Design Engineer - Survey - Community Relations - Record Drawings SUBTOTAL b. Consultant/ Construction Support Services - Materials Testing - Arborist SUBTOTAL TOTAL CONSTRUCTION MANAGEMENT 3 TOTAL CONSTRUCTION PHASE COST 4 TOTAL PREBID EXPENDITURES (not including Right of Way costs) 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST 6 TOTAL RIGHT OF WAY COSTS 7 TOTAL ESTIMATED PROJECT COST 8 FUNDS AUTHORIZED TO DATE 9 ALLOCATION NEEDED TO COMPLETE PROJECT Estimated Construction Amount Cost $ 849,212 $ 127,788 $ 5,000 $ 982,000 $ 18,000 $ 82,000 $ 3,000 $ 4,000 $ 4,000 $ 2,000 $ 113,000 $ 5,000 $ 2,000 $ 7,000 $ 120,000 $1,102,000 $ 147,000 $ 267,000 $ 43,000 $1,292,000 $1,373,000 NAPESUP\Cbradley \Position Papers \Lawson \5975 PP Award.doc Page 5 of 5 100%1 12% 1% 12% 112% 15% 27% 4% 132% Agenda Item 7.a.2) Board Meeting of July 19, 2007 2) Announcements a) Natural gas purchase. Staff recently purchased the remaining one -third of natural gas for November 2007 at a price of $7.66 per decatherm. Staff also purchased all of the gas for December 2007, two- thirds of the gas for January through March 2008, and one -third of the gas for the period of April through June 2008. The aggregate price for these purchases is $8.18 per decatherm. Staff will continue to monitor for purchase opportunities during the remainder of the fiscal year. The budgeted price for fiscal year 2007 - 2008 is $8.60 per decatherm. b) Service Air Improvements Project, DP 7210: Staff attendance at the factory acceptance testing in Portland, Oregon On January 11, 2007, the Board of Directors authorized a construction contract with Monterey Mechanical Company for the construction of the Service Air Improvements Project. The compressed air system including air compressors, air dryers, heat exchangers, variable frequency drives are being shipped to a facility in Portland, Oregon for factory acceptance system testing. Based on the current schedule, the acceptance testing will take place in mid August and is expected to last for approximately two days. It is prudent to witness the factor testing of the compressed air system components prior to shipment from the test facility. Associate Engineer Gary Rathunde, the construction manager for the project, and Assistant Engineer Nathan Hodges, the project manager during the design phase, would attend the testing. c) Re- advertisement of Cable Replacement Sub 40 Project Staff is planning to re- advertise the Electrical Replacement Substation 40 Project, District Project 7271, as the "Electrical Cable Replacement Sub 40 — Revision A" Project on August 6 and 14, 2007. All bids were rejected for the original project by the Board on July 5, 2007. The project documents are being modified to allow a wider variety of vendors to bid on the project. This project involves replacing approximately 4,000 feet of 480 Volt electrical cable from Substation 40 near the Filter Plant Operations Building to the Motor Control Center (MCC48) adjacent to the Clearwell. This Motor Control Center provides power and control for recycled water pumps and in -plant water use pumps. The main - tie -main Breaker Transfer Control at MCC 48, which does not function properly, will also be modified. The Engineer's estimate is $315,000. d) Hidden Lakes Bridges dedication and ribbon cutting - Saturday, July 28, 2007 at 10 a.m. The District and the City of Martinez will hold a dedication and ribbon cutting at the Hidden Lakes Bridge on Saturday, July 28 at 10 a.m. An invitation to the event was included in your Board packet. Invitations have gone to City staff and we already expect several people from the Chamber of Commerce to attend. The event is primarily a photo opportunity and should last no longer than 10 to 15 minutes. e) Announcement for Invitation of Board Members to attend the Overview of the New Plant Control System In September 2005, the Board authorized a contract to Transdyn, Inc. to purchase software and implement a new plant control system. Staff and Transdyn, Inc. have been working on the implementation phase of this project. Staff has also purchased and configured new servers and workstations. The new plant control system has been tested in parallel with the current system ensuring compatibility and accuracy. Staff has also been trained on the operation and maintenance of the new plant control system. Members of the Board are invited to an overview of the new plant control system. The overview is currently scheduled for Monday July 23, 2007 from 10:00 AM to noon. f) DP 5949 — Flushkleen Forcemain Renovation Project & DP 5951 — Miner Rd Trunk Sewer Improvement Project The District will be sending out a joint letter with EBMUD to the residents of North Orinda regarding upcoming design /construction activity on Miner Road and Camino Pablo. The letter is attached for your information. Future mass mailings on all projects will be blind copied to the Board for information. g) Annexation Backlog About three years ago, the State Board of Equalization (SBE) and the Contra Costa Local Agency Formation Commission ( LAFCO) revised their requirements for property descriptions, maps, CEQA documentation and supplemental materials that the District submits with annexation applications. To comply with some of these requirements was initially very costly, so District staff worked with LAFCO and SBE to develop a more efficient process for preparing acceptable application materials (particularly the required property descriptions and maps). During the time used to develop and agree on a new format for the materials, a backlog of annexations developed. This includes about 180 properties where owners have submitted petitions or signed CAD agreements. Of these properties, about 65 are connected to public sewers. District staff will work with LAFCO's Executive Director to clear this backlog as soon as possible, and will report its progress to the Board regularly. h) Executive Director of the Central Contra Costa Solid Waste Authority Resigns. Sharon Maves, Executive Director of the Central Contra Costa Solid Waste Authority resigned July 6, 2007 after heading the agency for 1' /Z years. Jl Central Contra Costa Sanitary District July 19, 2007 Dear CCCSD & EBMUD Customer, Re: Miner Road and Camino Pablo Sewer & Water Renovations FAX: (925) 372 -7635 JAMES M. KELLY General Manager KENTONL. ALM Counsel for the District (510) 808 -2000 ELAINE R. BOEHME Secretary of the District The Central Contra Costa Sanitary District ( CCCSD) and the East Bay Municipal Utility District (EBMUD) are preparing plans to upgrade existing sewer and water pipelines in northern Orinda. EBMUD has rescheduled their project to coincide with CCCSD's sewer replacement, planned for construction in summer 2008. The CCCSD work will be on Camino Pablo from just south of Claremont Avenue to El Toyonal and on Miner Road from Camino Pablo to Lombardy Lane. The EBMUD work will be on Miner Road from Oak Arbor to Lombardy Lane. To reduce the impact on local residents, our agencies are working together to coordinate the design and construction of our individual projects. Beginning in August, we will begin initial design activities including survey, traffic counts, utility location, and geotechnical borings along Camino Pablo and Miner Road. During this time you may experience short traffic delays. We will contact you again in early spring 2008 with specific information regarding construction schedules and potential traffic impacts. If you have any questions, please contact me at (925) 229 -7316 or at ccarp @centralsan.dst.ca.us. Sincerely, i Chris Carpenter Community Affairs Representative i/i Recycled Paper C. 00 O C. P K N CD O C. O 4 O 0 H 0 a 0 Q t IC w 0 O 0 O _0 Cl) m Cl) m n 0 v m ic z D O z �z n n n Cl) v 3 0 9 W o � A 0 0 o 9 0 c ,..� CD - < 0. CD :3 O C.= CD -0 O CCDD C! a) O N CD r+ QO <. 00 CD CCD 0,- ��-n CD Cn � *G 0 CD CD � O � :3 O CD CD 3 =' CD cn O CD CQ 00 CU cr 3� a m "0 c' 3 O F)"51 5• Cl) � (C :- O � = 0 O cr CQ = LD n CD O w �. 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Engineering Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BLACK AND VEATCH CORPORATION FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PROOF OF CONCEPT AND PRELIMINARY DESIGN OF THE METALS REMOVAL TECHNOLOGY PROJECT, DISTRICT PROJECT 7237 Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: ! R7T eio Penny B. Than cki A. Farrell James M. Kelly, General Manager ISSUE: Board of Directors' authorization is required for the General Manager to execute a professional services agreement in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with Black & Veatch Corporation (B &V) with a cost ceiling of $650,000 for the Metals Removal Technology Project, District Project 7237. FINANCIAL IMPACTS: This contract will provide assistance with proof of concept and development of a preliminary design and a detailed cost estimate for reducing mercury in the final effluent by removing it from the incinerator emissions. If the regulatory environment is such that it is necessary to move forward with the design and construction of this project, staff will request additional authorization from the Board of Directors at that time. ALTERNATIVES /CONSIDERATIONS: An alternative would be to not proceed with this contract and wait until future regulatory requirements are known. This approach would increase the potential for violations of our effluent discharge requirements in April 2010, and could result in prolonged hauling of raw sludge to a landfill for disposal, if the District desired to ensure no effluent discharge violations. This approach is not recommended at this time. It will be reconsidered prior to proceeding with design and construction of a mercury removal project. BACKGROUND: The District is facing increasingly more stringent requirements for the amount of mercury that can be discharged in the final effluent. The District has implemented a mercury source reduction program, which includes amalgam separators at dental operations, mercury thermometer exchange, and proper disposal of materials containing mercury at the Household Hazardous Waste Collection Facility. Unfortunately, if the mercury total maximum daily load (TMDL) is not approved as N: \PESUP \Position Papers \Penny \7237 Authorize B &V Agreement.doc Page 1 of 4 POSITION PAPER Board Meeting Date: July 19, 2007 Subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BLACK AND VEATCH CORPORATION FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PROOF OF CONCEPT AND PRELIMINARY DESIGN OF THE METALS REMOVAL TECHNOLOGY PROJECT, DISTRICT PROJECT 7237 currently written, a mercury permit limit will be imposed on the District effective April 2010 that would require the District to implement improvements to the treatment plant to meet mercury effluent discharge requirements. This matter was presented to the Board at the Capital Budget Special Board Workshop held April 12, 2007. Staff recommended that the District further investigate the addition of a powdered carbon injections system with bag house to treat the exhaust gas from the multiple hearth incinerators (see Attachment 1 for location), as it appeared to be the most cost - effective system for decreasing mercury emissions in the effluent. The estimate at that time for total project costs was approximately $21 million for a powdered carbon injection system with bag house addition and an additional $7 million if a new wet scrubber is included in the project. This approach would also help the District to address anticipated future furnace air emissions regulations. Pilot plant studies to provide proof of concept and to refine design parameters will be started this summer. In April 2007, staff requested Statements Of Qualifications (SOQ) from four engineering firms for providing consulting services for this project. Three of the firms, Black & Veatch Corporation, CH2MHill, and HDR, were found to be qualified to perform the work. Staff then conducted. a formal Request for Proposals (RFP) process with these three firms in May 2007. After reviewing the proposals and conducting interviews with, staff concluded that Black and Veatch Corporation (B &V) was the most qualified firm for this project. There are currently no applications of a powdered carbon injection system to a multiple hearth furnace for sewage sludge incineration. However, B &V has had extensive and related design and construction experience for incineration and emission control systems in both the power industry and for solid waste incineration. Staff has negotiated an agreement with B &V for providing input to the pilot study for proof of concept and refinement of design criteria, for performing preliminary design services and for developing a detailed cost estimate. This agreement is in an amount not to exceed $650,000. The Metals Removal Technology Project, District Project 7237, is included in the Fiscal Year 2007 -08 Capital Improvement Budget on pages TP -9 to TP -11. Staff has determined that there are adequate funds available and that the expenditure requirements are consistent with the Treatment Plant Program. Staff has concluded that the design agreement with Black and Veatch Corporation is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262 since it involves design tasks for possible future actions which the District has not approved, adopted, or funded, and the outcome of these tasks will not have a legally binding effect on later activities. Approval of this agreement will establish the Board of Directors' independent finding that this agreement is exempt N: \PESUP \Position Pape rs \Penny \7237 Authorize B &V Agreement.doc Page 2 of 4 POSITION PAPER Board Meeting Date: July 19, 2007 Subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BLACK AND VEATCH CORPORATION FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PROOF OF CONCEPT AND PRELIMINARY DESIGN OF THE METALS REMOVAL TECHNOLOGY PROJECT, DISTRICT PROJECT 7237 from CEQA. The District will conduct an environmental evaluation of any capital project that is proposed in the future as a result of this study to determine the need for any additional CEQA documentation. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional engineering services agreement with Black and Veatch Corporation with a cost ceiling of $650,000 for proof of concept and preliminary design services for the Metals Removal Technology Project, District Project 7237. WTESUP \Position Papers \Penny \7237 Authorize B &V Agreement.doc Page 3 of 4 N u 0 150 900 FEET O� N eit+gtg U K e Warehouse cnw f �j �j �j Y Central Contra Costa METALS REMOVAL TECHNOLOGY Attachment Sanitary District PROJECT 1 District Project 7237 Project Location Page 4 of 4 Item 8 a. Metals Removal Technology Project CCCSD Board Meeting July 19, 2007 April Board Workshop Mercury is Greatest Regulatory Challenge Effluent Limits in Flux • Interim Limit* 87 ppt Remand? • TMDL Limit* 41 ppt Fall 2008? • Final Limit* 18 ppt April 2010 • CCCSD Annual Ave 35 ppt Current *monthly average effluent limit CCCSD cannot meet final limit under current operation. Mercury TMDL Adopted July 17, 2007 Effective in 6 -12 mths *Based on 2.23 kg/year and 48 mgd 20% reduction after 10 years 40% reduction after 20 years Can CCCSD Meet the TMDL? Limit TMDL Limit (next 10 yrs) TMDL Trigger Current Limit Daily Max ? 65 ppt 1000 ppt Mthly Ave 87 ppt 41 ppt 87 ppt Annual Ave 34 ppt* - - -- 181 ppt *Based on 2.23 kg/year and 48 mgd 20% reduction after 10 years 40% reduction after 20 years Can CCCSD Meet the TMDL? Limit Numerical CCCSD Value Performance since 2002 TMDL 65 ppt daily Max daily value Trigger max 205 ppt 5 values > 65 ppt TMDL 41 ppt mthly Max mthly ave Trigger ave 71 ppt 4 values > 41 ppt TMDL Limit 34 ppt annual Max annual ave ave 39.3 ppt 2 values > 34 ppt ANSWER IS MAYBE....... 2 Where does Hg come from and where does it go? INTO PLANT • 34.7 lb /yr plant influent RECYLE WAN PLANT • 19.3 lb /yr recycled scrubber water • 33.2 lb /yr to aeration basins OUT OF PLANT • 29.1 lb /yr air emissions • 4.8 lb /yr plant effluent • 0.8 lb /yr grit/ash Total 34.7 lb /yr Must attack influent AND recycle stream to meet Final Limits. Mercury Control Options • Shut down Incinerator and Haul Sludge • Remove Mercury from Scrubber Water • Change Air Emissions Control to capture Mercury in solid adsorbent 3 Long Term Mercury Removal Solutions Cost Comparison Approach Capital Cost PW Annual Total PW Term O &M Cost Cost Yes No (20 yrs) (20 yrs) Haul $3 million $133 million $136 million Dewatered (Facility also Sludge Sludge needed for Maybe Emergency Scrubber Summer Backup) Water 2007 Scrubber $40 million $90 million $130 million Water costs) Pilot Treatment Yes Dry Scrubber Early Dry Scrubber $21 million $87 million $108 million Air Treatment Adsorption Potential Mercury Removal Solutions Interim Long Technology Best Term Schedule Yes No Haul Late 2008 (Also Dewatered Emergency Sludge Backup) Maybe No Scrubber Summer (unless pilot Water 2007 shows reduced Treatment costs) Pilot No Yes Dry Scrubber Early Mercury 2010/11 Adsorption Mercury Removal Decision Tree When" not "if" Short Term Remand Run Pilot Current Interim YES Study or TMDL YES Operation Mercury Haul Sludge Implemented Limit Long Term Dry Scrubber NO Air Treatment NO TMDL Continue Not Met YES Long Term Current or Dry Scrubber Operation AirRegs. Air Treatment Tighten NO 4 Current Mercury Control Plan • Mandatory Amalgam Separator Program fully implemented by December 2007. • Design of Sludge Hauling Facility underway/ Construction 2007/08. • Pilot plant for Scrubber Water Treatment operational Summer 2007. • Dry Scrubber pilot plant operational Summer 2007 • Dry Scrubber Mercury Removal consultant contract to Board July 19 for Proof of Concept /Predesign completion by April 2008 5 April 2008 Large Investment Decision Point • Mandatory amalgam separator program implemented and preliminary estimate of reductions available • TMDL adopted and impacts known • Sludge hauling facility construction underway for emergency backup & routine hauling if needed • Scrubber water treatment pilot complete and performance and costs known • Air emissions treatment pilot and pre- design complete and costs known APRIL 2008 $$$ DECISION $$$ SEVERAL OPTIONS WILL BE AVAILABLE • Add new dry scrubber technology to incinerators $21 million/Include new wet scrubber technology $7 million = Total $30 million (May require bond funding) • Or, add permanent scrubber water treatment if less costly than dry scrubbers = < $21 million (May require bond funding) • Or, defer action and continue to monitor mercury data and compliance with TMDL....haul sludge if violations or new regulations become an issue Staff recommendation today will maximize future options to ensure continued regulatory compliance. Approve contract with Black and Veatch for assistance in proof of concept and predesign of activated carbon mercury removal system for incinerator emissions. Questions ?? z 43 .ga 4U CO w O �w am 'E a U CO a� �i o� tQ U m a ai 2 � m Q L G 0 L U (/A aL 0 o c CD > Y 0 .- co N H 5 4 5 g2LL 4 a� 3 a� 0 c m @1 w Ica `o p Q L �W V O w a MCI U A U r� V 0 m UoS. fD C n U =. WD CD y � 0 v 0 m Uo S. 0 CL N Q CD CD � O � N l J p y Xwo j•�•j 0 a)i � v w m Zg o = N v CD Y y n cn o c c u 0 C CD CD l —� 3 N cn 0 D c> ; X Q — - to ? CD N W y I A cn CD c y 0 O N m = �� CD ,CD y c =n4 vmy CA 1� (gyp N -n* O n c m CD c v � erc C 7 a C v � d y � O y0 'o 0 CD 0 m UoS. fD C n U =. WD CD y � 0 v 0 m Uo S. 0 CL N Q 0 H CD (D a 0 O W H U O O ~ r � Imo' I�1 W W O w Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2007 No.: 8.b. Engineering Type of Action: Authorize Further Negotiation subject: RECEIVE STATUS REPORT AND AUTHORIZE FINALIZATION OF AGREEMENT WITH CONTRA COSTA COUNTY FLOOD CONTROL DISTRICT FOR SOIL REMOVAL AND SILT DISPOSAL ON DISTRICT PROPERTY Submitted By: Ann Farrell Initiating Dept ✓Div.: Engineering Department Engineering Department Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: A. PafmV K. Alm mes M. Kelly, eneral Manager ISSUE: Negotiations with the Contra Costa County Flood Control District (CCCFCD) are ongoing in an effort to facilitate its emergency projects and to finalize an agreement with CCCFCD for soil removal and silt disposal on District property. RECOMMENDATION: Provide direction to Staff on key terms for potential agreement with the CCCFCD for soils removal and silt deposit on District property and establish either Board or staff authority to allow finalization of necessary agreements. FINANCIAL IMPACTS: Financial terms of agreement have not been negotiated. Financial impact to District is not yet known. ALTERNATIVES /CONSIDERATIONS: Direct District Staff to terminate negotiations with CCCFCD. Delegate to the General Manager or Board Real Estate Committee authority to finalize terms of agreement with CCCFCD, or authorize a Special Board meeting to approve agreements, if needed. BACKGROUND: Negotiations are ongoing to develop a proposed agreement with CCCFCD for Board consideration. Need for Board consideration of the agreement will likely arise prior to the next scheduled Board Meeting. Final information on CCCFCD's positions on several key issues is not available at the writing of this Position Paper. Given the intention of the CCCFCD to award the contract for its emergency projects that will provide additional flood protection for District property in mid - August, District Staff is seeking Board direction or approval on an expedited basis. District Staff will provide supplemental information to the Board as it may be come available prior to the Board meeting. RECOMMENDED BOARD ACTION: Provide staff with direction on key terms for agreements with the Flood Control District; provide authority to finalize contract terms to either a Board Committee or the General Manager, or set a special Board Meeting to approve the contracts when finalized. 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