HomeMy WebLinkAbout07/05/2007 AGENDA BACKUP3. C,
MEMBER HOCKETT'S PROPOSED CHANGES TO BOARD MINUTES OF JUNE 7.
2007
and $10 million excess pollution liability coverage; bind property insurance coverage
with a $250,000 SIR; and bind employment practices liability insurance coverage at
$15,000 SIR with $15 million excess coverage.
District Counsel Kent Alm recused himself and left the Board Room on the grounds that
any decision may have a financial effect on his law firm.
President Nejedly stated he would prefer that the general, automobile, and pollution
(Household Hazardous Waste - HHW) liability have a $1 million Self- Insured Retention
rather than the staff - recommended $500,000. He stated that he supports the other
levels recommended by staff.
Member Lucey concurred with President Nejedly's recommendation. He stated that he
feels it is in the best interest of the District's ratepayers to have a higher SIR.
In response to a question from Member Menesini, Mr. Musgraves stated that the
premium would be $56,000 less for the higher SIR.
MembeF HoGkett stated that she did not feel she had the expeFtise neGessaFy to suppaFt
Member Hockett stated that she felt the attorneys were better qualified to litigate such
matters and would prefer to leave the SIR as it currently stands.
Mr. Musgraves responded to Member McGill that the $1 million SIR is per event, and
not an annual total. Member McGill stated that he did not feel the difference in SIR was
significant.
It was moved by President Nejedly and seconded by Member Lucey to authorize staff to
bind coverage for general, automobile, and pollution (HHW) liability with a $1 million SIR
rather than the staff- recommended $500,000; and to approve the staff - recommended
property insurance coverage with a $250,000 SIR; and employment practices liability
insurance coverage with a $15,000 SIR. Motion passed by the following vote of the
Board:
AYES: Members: Lucey, McGill, Menesini, Nejedly
NOES: Members: Hockett
ABSTAIN: Members: None
District Counsel Kent Alm rejoined the meeting.
Member McGill requested that a presentation be made to the Board regarding what the
District can do to reduce its exposure to inverse condemnation claims.
11
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 5, 2007
Type of Action: HUMAN RESOURCES
No.: 3.d. Consent Calendar
subject: DIRECT STAFF TO TERMINATE ENROLLMENTS OF MEDICARE -
ELIGIBLE RETIREES IN KAISER PERMANENTE TRADITIONAL AND COST
PLANS EFFECTIVE JULY 1, 2008 AND OFFER ALTERNATE KAISER AND
HEALTH NET PLANS
Submitted ay: Cathryn Freitas, H. R. Initiating DeptJDiv.: Administration /H. R.
Mgr.
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas $'Vfsgraves J Kelly,
4 Gen ral Manager
ISSUE: Retiree health care has increased in price. Staff is requesting authorization to
notify retirees age 65 and over who are enrolled in the Kaiser Permanente (KP)
Traditional and Cost Plans that they will need to select another District - offered plan to
be effective July 1, 2008.
RECOMMENDATION: Direct staff to assist retirees and /or spouses age 65 or over in
the KP Traditional and Cost Plans to enroll in another District health plan (KP or Health
Net) no later than June 30, 2008.
FINANCIAL IMPACTS: Approximately $74,000 savings in today's dollars and at
current rates.
ALTERNATIVES /CONSIDERATIONS: Keep paying the surcharge for retirees in the
Traditional and Cost Plans. Alternatively, notify retirees that they have thirty days to
change health plans.
BACKGROUND: Kaiser Permanente notified the District in April 2007 that the District's
medical premiums for active employees will increase 24.4% for FY 2007 -2008. When
asked how the District could reduce its costs, KP representatives told staff that the
District's rates include $74,000 in charges for maintaining fifteen retirees or spouses on
two plans that do not mandate assignment of Medicare benefits to KP.
The fifteen District retirees or spouses who have not assigned their Medicare to KP are
enrolled in the "Traditional" plan and the "Cost" plan. Retirees and spouses in the
"Traditional" plan receive the same benefits as those enrolled in KP Senior Advantage
(KPSA), plus they have the added ability to use their Medicare for services outside the
KP system. The retirees and spouses in the "Cost" plan do not receive vision, a
hearing aid allowance or chiropractic care, but they are able to use their Medicare
outside of KP.
POSITION PAPER
Board Meeting Date: July 5, 2007
subject. DIRECT STAFF TO TERMINATE ENROLLMENTS OF MEDICARE - ELIGIBLE
RETIREES IN KAISER PERMANENTE TRADITIONAL AND COST PLANS
EFFECTIVE JULY 1, 2008 AND OFFER ALTERNATE KAISER AND HEALTH NET
PLANS
As a result of contacting the retirees and spouses, staff is able to report that as of June
25, 2007 nine of the fifteen retirees have indicated a willingness to join KPSA and one
retiree and one spouse live outside the KPSA eligibility area, but may enroll in another
plan.
At the June 21, 2007 Board meeting, the Human Resources Board Committee reported
its concurrence with the staff recommendation.
RECOMMENDED BOARD ACTION: Direct staff to assist retirees and /or spouses
enrolled in the Kaiser Permanente Traditional and Cost Plans to enroll in an alternate
Kaiser or Health Net health plan no later than June 30, 2008.
N:\ ADMINSUP \ADMIN \DIST- SEC\Agendas\2007 \SEN ADV POS PPR 6- 25- 07.DOC
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 5, 2007
No.: 5.a. Bids and Awards
Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION
OF CONTRACT DOCUMENTS
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH PACIFIC
TRENCHLESS, INC. FOR THE CONSTRUCTION OF NORTH ORINDA SEWER
RENOVATIONS, PHASE 3, DISTRICT PROJECT NO. 5963
Submitted By: Initiating DeptMiv.:
Dana Lawson, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N. Molina D. Lawson c k i A. Farrel J e . Kelly,
eneral Manager
ISSUE: On June 19, 2007, eight sealed bids were received and opened for the
construction of the North Orinda Sewer Renovations, Phase 3, District Project
No. 5963. The Board of Directors must award the contract or reject bids within 50 days
of the bid opening.
RECOMMENDATION: Award a construction contract and authorize the General
Manager to execute the Contract Documents.
FINANCIAL IMPACTS: Approximately $1,439,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The District's collection system has pipe segments that range in age
from new to over 100 -years old. Some of the pipe segments are at or near the end of
their useful life as evidenced by their need for frequent maintenance, high rate of
infiltration, and /or threat of structural collapse. In 1991, the District implemented a
sewer renovation program. Since that time an annual allowance for this program has
been included in the Capital Improvement Budget and Plan. The Collection System
Renovation Program is an ongoing series of projects. Candidate sewer line segments
are identified utilizing the District -wide TV program, evaluated, and placed on a priority
list for replacement/renovation. The Orinda area has been targeted by staff since
one -third of all overflows occur in this area.
This project is the third phase of eight phases currently planned in Orinda. The North
Orinda Sewer Renovations, Phase 3, will renovate 6,400 linear feet of 6 -, 8 -, 10 -, and
15 -inch sewer lines in various locations in Orinda (see Attachment 1). Construction of
N: \PESUP \Cbradley \Position Papers \Lawson \5963 Award Contract PP.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: July 5, 2007
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH PACIFIC
TRENCHLESS, INC. FOR THE CONSTRUCTION OF NORTH ORINDA SEWER
RENOVATIONS, PHASE 3, DISTRICT PROJECT NO. 5963
the sewers in easements will involve close cooperation with customers for site access
and restoration.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of the North Orinda Sewer Renovations, Phase 3, is
$1,410,000. This project was advertised on June 1 and 7, 2007. Eight (8) sealed bids
ranging from $944,720 to $1,757,498 were received and publicly opened on June 19,
2007. The Engineering Department conducted a technical and commercial review of
the bids and determined that Pacific Trenchless, Inc. is the lowest responsive bidder
with a bid amount of $944,720. A summary of bids received is shown in Attachment 2.
The lower bids for the project are attributed to the fact that Contractors have worked off
their construction backlogs during the mild winter, resulting in a favorable bid climate for
the District.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. As shown
in Attachment 3, the total cost of the North Orinda Sewer Renovations, Phase 3, is
anticipated to be $1,439,000.
This project is included in the fiscal year (FY) 2006 -07 Capital Improvement Budget
(CIB) on page CS -24 and in FY 2007 -08 on page CS -29. The funding of construction
was authorized and allocated in FY 2006 -07; the award of the contract is in
FY 2007 -08.
At its May 10, 2007 meeting, the District Board of Directors independently found that
this project is exempt from the California Environmental Quality Act (CEQA). A Notice
of Exemption has been filed with the County Clerk.
RECOMMENDED BOARD ACTION: Award a construction contract in the amount of
$944,720 for the construction of the North Orinda Sewer Renovations, Phase 3, District
Project No. 5963, to Pacific Trenchless, Inc., the lowest responsive bidder, and
authorize the General Manager to execute the Contract Documents.
MTESUP\Cbradley \Position Papers \Lawson \5963 Award Contract PP.doc Page 2 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5963
DATE: JUNE 19, 2007
PROJECT NAME:_ NORTH ORINDA SEWER RENOVATIONS, PHASE 3
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $1,410,000
No
BIDDER
BID PRICE
Name & address
1
Pacific Trenchless Inc.
$944,720
1619 -A Campbell Street
Oakland, CA 94607
415- 559 -0983
2
D'Arcy & Harty
$1,158,090
1300 Carroll Avenue
San Francisco, CA 94124
415- 822 -5200
3
McNamara & Smallman Construction, Inc.
$1,188,370
1756 Holmes Street
Livermore, CA 94550
925 - 606 -7190
4
Ranger Pipelines
$1,210,791
1790 Yosemite Avenue
San Francisco, CA 94124
415 -8 2 -3700
5
K.J. Woods Construction Co., Inc.
$1,278,000
2625 Judah Street, No. 2
San Francisco, CA 94122
415- 759 -0506
6
California Trenchless, Inc.
$1,286,436
2283 Dunn Road
Hayward, CA 94545
510- 782 -5335
7
J. Howard Engineering, Inc.
$1,406,655
1325 Howard Avenue, #265
Burlingame, CA 94010 -4212
650- 375 -8314
8
h.e.r.c. Products, Inc.
$1,757,498
300 Scarlet Boulevard
Oldsmar, FL 34677
813 - 891 -7960
BIDS OPENED BY /s/ Elaine Boehme DATE June 19, 2007
SHEET NO. 1 OF 1
N: \PESUP \Cbradley \Position Papers \Lawson \5963 Award Contract PP.doc Page 4 of 5
ATTACHMENT 3
NORTH ORINDA SEWER RENOVATIONS, PHASE 3
DISTRICT PROJECT NO. 5963
POST -BID / PRECONSTRUCTION ESTIMATE
Percent of
Estimated
No. Item Description Amount Construction Cost
1 CONSTRUCTION
a. Construction Contract
$
944,720
b. Contingency at 15%
$
142,280
c. Permits
$
5,000
TOTAL CONSTRUCTION
$
1,092,000
100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management
$
31,000
- Construction Inspection
$
136,000
- Design Engineer
$
5,000
- Survey
$
5,000
- Community Relations
$
5,000
- Record Drawings
$
4,000
SUBTOTAL
$
186,000
17%
b. Consultant/ Construction Support Services
- Materials Testing
$
7,000
- Arborist
$
2,000
SUBTOTAL
$
9,000
0.8%
TOTAL CONSTRUCTION MANAGEMENT
$
195,000
18%
3 TOTAL CONSTRUCTION PHASE COST
$
1,287,000
118%
4 TOTAL PREBID EXPENDITURES (not including Right of Way
costs)
$
149,500
14%
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$
342,500
31%
6 TOTAL RIGHT OF WAY COSTS
$
2,500
0.2%
7 TOTAL ESTIMATED PROJECT COST
$
1,439,000
132%
8 FUNDS AUTHORIZED TO DATE
$
1,439,000
9 ALLOCATION NEEDED TO COMPLETE PROJECT
$
0
N: \PESUP \Cbradley \Position Papers \Lawson \5963 Award Contract PP.doc Page 5 of 5
r Central Contra Costa
Sanitary District
3
V
NORTH ORINDA SEWER RENOVATIONS
PHASE 3 - CCCSD No. 5963
LOCATION MAP
Drawing No.
Page 3 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 5, 2007 No.: 5.b. Bids and Awards
Type of Action: REJECT ALL BIDS
subject: REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF THE
ELECTRICAL CABLE REPLACEMENT SUB 40, DISTRICT PROJECT 7271
Submitted By: Initiating Dept /Div.:
Michael J. Penny, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Q40
6�y I .3�(- ny B. Than ilecki A. F rell me . Kelly, toz
ten ral Manager
ISSUE: On June 22, 2007, sealed bids were received and opened for the construction
of the Electrical Cable Replacement Sub 40, District Project 7271. The Board of
Directors must award the contract or reject bids within 50 days of the bid.
RECOMMENDATION: Reject all bids for the construction of the Electrical Cable
Replacement Sub 40 Project.
FINANCIAL IMPACTS: The estimated cost for specification language changes and re-
bid of the project is approximately $5,000. However there is a potential cost savings
due to making the specifications less restrictive.
ALTERNATIVES /CONSIDERATIONS: Find that the low bid submitted by Mike Brown
Electric Company is nonresponsive and authorize award of the project to the next -
lowest responsive bidder, Con J. Franke Electric, Inc., in the amount of $399,700. This
action is not recommended.
BACKGROUND: In September of 2006, while working on the Low Voltage Power
Circuit Breaker Upgrade for Substation 40 project, it was determined that the
conductors running from Substation 40 to Motor Control Center 48 (MCC48) are
undersized for their application. The existing feeders are at risk of overheating and
need to be replaced with larger electrical conductors. These electrical feeders provide
power for the controls of the recycled water pumps as well as utility water pumps
supplying water for plant processes.
This project will replace approximately two (2) 2,000 feet parallel electrical feeders from
Substation 40 to MCC48 with larger conductors, and modify the automatic transfer
control, including programming, to the existing switchgear at Substation 40.
Montgomery Watson Harza (MWH) and District staff prepared plans and specifications
for the project. The Engineer's estimate for construction cost for this project is
$270,000. This project was advertised on June 1 and June 7, 2007.
NAPESUP \Position Papers \Penny \7271 Reject Bids.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: July 5, 2007
subject. REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF THE
ELECTRICAL CABLE REPLACEMENT SUB 40, DISTRICT PROJECT 7271
Three (3) bids ranging from $300,000 to $414,500 were received and publicly opened
on June 22, 2007. A summary of bids received is shown in Attachment 1.
The project specifications require the contractor to utilize one of two subcontractors,
with no "or equal" provision, to perform the design and installation of the automatic
transfer control in the existing GE switchgear. The bid from Mike Brown Electric
Company did not list either of the two specified subcontractors; therefore District staff
determined that the bid could not be considered responsive. After evaluating the
reasons for restricting this work to the two listed subcontractors, District staff
determined that the District and its consultant were overly conservative. The bid
submitted by Mike Brown Electric Company included a non - listed
Contractor /Subcontractor team that could perform the work. However, allowing Mike
Brown Electric to use a non - listed subcontractor, even though the subcontractor can do
the work, creates an unfair competitive advantage for Mike Brown Electric over the
other bidders who complied with the Contract documents.
Staff recommends that the Board reject all bids and that the project documents be
modified to allow other contractors with sufficient experience in modification of low
voltage switchgear to bid on the project, and re -bid at a future date. This project is
included in the FY 2007 -08 Capital Improvement Budget (CIB) on pages TP -47 and TP-
48.
RECOMMENDED BOARD ACTION: Reject all bids for the construction of the
Electrical Cable Replacement Sub 40 Project.
NAPESUP \Position Papers \Penny \7271 Reject Bids.doc Page 2 of 3
ATTACHMENT 1
SUMMARY OF BIDS
ELECTRICAL CABLE REPLACEMENT SUB 40
DISTRICT PROJECT 7271
NO.
BIDDER - NAME & ADDRESS
BID PRICE
1
Mike Brown Electric Company
$300,000
561 -A Mercantile Drive
Cotati, CA 94931 -3040
2
Con J. Franke Electric, Inc.
$399,700
317 North Grant Street
Stockton, CA 95202
3
Blocka Construction, Inc.
$414,500
4455 Enterprise Street
Fremont, CA 94538
MTESUP \Position Papers \Penny \7271 Aft. 1 Final Bid Summary.doc Page 3 of 3
N
i
0 150
FEET
Central Contra Costa
Sanitary District ELECTRICAL CABLE REPLACEMENT Attachment
SUBSTATION 40
& District Project 7271
Project Location
L49
P;4 rn=+ -F r-
Item 6.a.1
Central Contra Costa Sanitary District
Fees & Charges
For
"Second Living Units"
General Manager's Report
July 5, 2007
Fees & Charges
• Each Residential Unit Equivalent (RUE) is assessed
the one -time Capacity Fee at connection and the
Sewer Service Charge "flat- rate" each year.
• All dwelling or living units are assessed as one RUE
including:
• Single - Family Homes
• Each Multiple - Family Unit
- Apartments, Townhouses and Condominium Units
• Mobile Homes
• Planned Retirement Units
• Second Living Units
- In -Law, Household Worker and "Granny" Units
Definition of "Residential Unit"
• CCCSD Code Section 6.12.030.10:
Residential Unit. A "residential unit' is defined as the unit of measure
for the use of any parcel or portion of a parcel for exclusively residential
purposes, which shall include, but not be limited to, single - family
dwellings, each unit of a multiple - family dwelling (such as apartments,
condominiums and townhouses), mobile home residences, and other
forms of property use providing for separate, independent
habitation such as in -law units, household worker quarters or
"granny" units. (emphasis added)
Definition of "Second Living Unit"
• CCCSD Code Section 6.12.040.D:
In the event a separate additional residential unit is constructed on a
parcel, whether or not in compliance with applicable government
regulations, additional capacity fees for that residential unit shall
become due. The creation of a dwelling space that accommodates an
additional separate living area within a parcel, whether or not said
additional separate living area is constructed within the original building
or is a detached building, shall subject the parcel to assessment of
applicable additional residential unit fees. An additional separate
living area shall be defined as an area designed for the purpose of
separate habitation that 1) will be, or can be, physically separated
by a wall or door from other residential units on the parcel, and 2)
contains both a bathroom and kitchen, as well as a multipurpose
or bedroom area, and an exterior entrance. (emphasis added)
2
Customer Concerns
• "Second Living Units" should not be charged at all if
used for family members;
-or-
"Second Living Units" should not be charged at the
same rate as other residential units.
Conclusions
• Mr. DeLima's property has a "Second Living Unit" per
the Code definition;
Assessment of Sewer Service Charges for two RUE
is required;
• To change the approach for residential fees and
charges would require amending the District Code.
3
Strategic Planning Options
July 5, 2007
Jim Kelly
Presentation Outline
• District Strategic Planning
—1993
—1998
— 2000 to Current
— Board Comments at 6/21/2007 Meeting
Options
Recommendation
Board Discussion and Direction to Staff
6. a. 2.i
1
1993
• Issues: Loss of 40% of ad valorum tax, AB 939
• Goal areas: Regulatory compliance; Cost
reduction plan; Transition solid waste; Public
support; and Improve governance and
management effectiveness
• Staff prepared initial document; had one facilitated
offsite Board/staff workshop; mission statement
to employees for comment
• Action Plan generated. Results to Board in
Manager's Report over next 12 months
••10
• Issues: Prop 218 enacted, Roger Dolan retiring
• Staff prepared initial documents, three facilitated
offsite Board/mgt. workshops
• Sought District -wide input
• Strategic Plan generated and reviewed by Board
• Current Financial Plan/Budget approach evolved
from this effort.
• Mission Statement was approved by Board
2
1998 - Strategic Areas /Goals
• Customer and Community Relations
• Legislative and Regulatory Development
and Compliance
• Efficiency and Effectiveness
• Leadership and Organization Culture
2000 to Current
• Issues: Renew focus on strategic planning
goals:make goals part of daily work
• Goals proposed at 12/21/00 Board meeting:
— Exceptional Customer Service
— Full Regulatory Compliance
— Responsible Rates
— High Performance Organization
3
2000 to Current
• Revised mission, vision, and values- currently in
place
• Board input was requested and given at that
meeting.
• Board updates provided 10/4/01 and 12/18/03
• Mgt. meets annually to plan year
• Board receives policy issues in Board/Committee
Meetings, capital budget, financial plan, budget,
position papers and G. M. reports
Board Member Comments 6/21/2007 Meeting
• Mission, Values,Vision and Goals:
— No Comments.
• Excellent Customer Service:
— Should minutes, agendas, etc. be on website?
• Full Regulatory Compliance and Responsible
Rates: No Comments.
• .High Performance Organization
— Need to add diverse work force
— Leadership program a 3 year program?
— Services to others agencies at no cost to the District
4
Board Member Comments at 6/21/2007 Meeting
• General/Process Questions
— Board should set policies and goals
— Involve Board earlier
— Draft plan useful as a starting point
— Unclear about the adoption process
— Appreciated having something in writing
— Board can continue to present questions and
offer changes to the draft plan
Board Member Comments at 6/21/2007 Meeting
• Board Retreat?
— Negative feeling in the past
— Not of great benefit
— Willing to have a one day retreat
— Past retreat included Board, managers and
supervisors, thus was not a Board Retreat
— Study session is another approach
5
Options
• Strategic Plan: Start fresh or build on existing?
• Participants: Board only, or Board, GM/DS/Dept.
Directors, and/or District Counsel?
• Outside facilitator or led by Board President or
General Manager?
• Input by: interviews, written comments,
discussion at meetings?
• Follow up?
• Schedule/Number of Meetings
• Location: On or off site?
Recommendations
• Build on existing draft plan after addressing Board
Comments at 6/21/2007 meeting and other
comments received before a planning meeting.
• Participants: Board, GM/DS/Dept. Directors, and
Counsel
• Professionally facilitated
• Input methods: interviews, written comments,
discussion at meetings
• Follow up method: Function of Plan
Cel
Recommendations
Schedule /number of meetings: One meeting
this summer; others if needed
• Location: At District facilities if practical
Board Discussion and Direction
to Staff
N
Regional Industrial
Water Recycling Study
Curtis Swanson
July 5, 2007
Study Participants
• Delta Diablo Sanitation District
• Iron Hose Sanitary District
• Contra Costa Water District
• City of Pittsburg
• City of Antioch
• Central Contra Costa Sanitary District
Study Costs
• Total cost of study - $160,000
• State grant - $75,000
• Participant cost - up to $15,000 each
• Delta Diablo will be lead agency
Scope & Schedule of Study
• State grant application
• Industrial recycled water feasibility study
• Development of recycled water alternatives
• Facilities Plan
• 9 months to completion
2
CCCSD Interest in Study
• Delta Diablo currently provides recycled
water to a Calpine power plant.
• Mirant may construct two new power plants
in eastern Contra Costa County.
• This demand could exceed DDSD's
recycled water supply.
• CCCSD could supply recycled water via an
unused oil pipeline.
3
Agenda Item 6.a.4)
Board Meeting of July 5, 2007
Announcements
a) Platinum Award for Compliance
The National Association of Clean Water Agencies ( NACWA) recently notified
the District that we would be receiving a platinum award for nine consecutive
years of 100 - percent National Pollutant Discharge Elimination System (NPDES)
compliance. The awards ceremony will take place during NACWA's summer
conference in Cleveland, Ohio. District staff will not be attending the conference,
but will present the award to the Board after it is received at the District.
NACWA changed the award protocol this year. Now after five consecutive years
of compliance, awardees will continue to receive platinum awards (i.e., Platinum
6, Platinum 7, etc.) Following this protocol, Central San's award will be a
Platinum 9.
b) Sludge Hauling to Keller Canyon Sanitary Landfill On June 26, 2007
On June 26, 2007, the District hauled four truckloads of dewatered sludge to the
Keller Canyon Sanitary Landfill in Pittsburg. This effort was performed to
simulate the District's emergency contingency plan in the event of an outage of
both furnaces for an extended period of time.
The District contracted with Philips Services Corporation (PSC) to provide trucks
and 20- cubic -yard covered bins. A total of 27 tons of sludge was hauled to the
landfill over a period of six hours. The sludge was delivered by PSC and
accepted at the Keller Canyon Sanitary Landfill without any complications or
delays. Extra precautions were taken to minimize odors while the bins were
being filled, and no odor complaints were received.
c) Summer Student Picnic
This year's summer student picnic will be held on Friday, July 13 at noon, at
Hidden Valley Park on Center Avenue (formerly Hidden Lakes Park). As usual,
there will be a fine barbecue and a chance to meet our summer students and
interns.
d) Attendance at Water Environment Research Foundation (WERF) Project
Steering Committee Meeting
The Water Environment Research Foundation is currently conducting a research
project to investigate "Minimizing Mercury Emissions from Biosolids Incinerators."
Randy Schmidt, Senior Engineer, Plant Operations Department, is serving on the
Project Steering Committee (PSC) for this research because of his experience
with mercury control at the District. Randy has been invited to attend the next
Project Steering Committee in Seattle, Washington, from July 24 -27, 2007. The
Water Environment Research Foundation is funding all travel expenses
associated with this meeting.
e) Temporary Hire of Former District Employee
During the busy summer construction season, the District often hires a temporary
construction inspector to supplement District staff. This year the District will hire
former employee Tom Trice for approximately 10 weeks. Tom will be working as
a Development Construction Inspector in the Environmental Services Division.
This appointment will allow one of the regular Development Construction
Inspectors to rotate to the Capital Projects Division to inspect one of the District's
sewer renovation or pumping station projects.
f) John Censoplano, Network Coordinator
John Censoplano, Network Coordinator, has been on a medical leave of absence
since January 18, 2007. He is scheduled to return to work on July 9th. However,
the employee has notified us that he has suffered another setback and may have
to extend the time off. He is currently scheduling an appointment with his treating
physician, and at this time, we cannot advise the Board of his anticipated return
to work date. Should he not return on July 9th, a Position Paper will be brought to
the Board at the July 19th Board Meeting requesting additional leave without pay.
g) Georgiana McClease, Administrative Secretary
Georgiana McClease, Administrative Secretary, has been on a medical leave of
absence since April 2, 2007. It was anticipated that she would return to work on
July 2nd. However, her condition has regressed and her treating physician is
requiring additional rehabilitation. At this time, it is unknown how much longer
she will be off work, but her treating physician has estimated that it may be as
long as an additional five months. We are working with the employee to
understand the long -term impacts of her medical condition on her ability to return
to work and when she may be able to do so. When we have a clearer
understanding of her status, we will update the Board.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JULY 5, 2007 No.: 7.a. Engineering
Type of Action: SET PUBLIC HEARING
subject: SET AUGUST 9, 2007 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC
HEARING FOR THE DISTRICT ANNEXATION 168B — ALHAMBRA VALLEY
NEGATIVE DECLARATION
Submitted By: Initiating Dept /Div.:
Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
a3,,,-e N� 4k
R. Leavitt C. Swanson Farrell
J . Kelly
General Manager
ISSUE: District practice is to hold a public hearing prior to the Board's possible
adoption of a Negative Declaration.
RECOMMENDATION: Set August 9, 2007 at 2:00 PM as the date and time for a public
hearing on adoption of a Negative Declaration (ND) for proposed District Annexation
168B — Alhambra Valley.
FINANCIAL IMPACTS: Not applicable.
ALTERNATIVES /CONSIDERATIONS: Not Applicable.
BACKGROUND: A Draft ND has been prepared for District Annexation 168B —
Alhambra Valley. The District proposes to annex into its service area 242 Alhambra
Valley parcels comprising approximately 282 acres. Alhambra Valley is located in
unincorporated Contra Costa County, south of the City of Martinez and Highway 4, and
in the north central region of the county. Annexation would allow for sanitary sewer
extensions into residential neighborhoods, the abandonment of aging septic systems,
and the connection of existing and future residences to the public sewer system.
The Draft ND was released for public review from June 29 to July 30, 2007. A copy of
the Draft ND will be provided to Board members at its July 5, 2007 meeting. While not
required by law or the District's procedures, it has been the District's customary practice
to hold public hearings in advance of the adoption of NDs. Holding a hearing on the
proposed ND for this proposed annexation would be consistent with this practice.
N: \ENVRSEC \Position Papers \Leavitt\2007 \PP Set PH Neg Dec Dist Annex 168 7- 5- 07.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: July 5, 2007
Subject: SET AUGUST 9, 2007 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC
HEARING FOR THE DISTRICT ANNEXATION 168B — ALHAMBRA VALLEY
NEGATIVE DECLARATION
The proposed schedule for this annexation is:
Issue Draft ND
June 29, 2007
ND Review Period
June 29 to July 30, 2007
ND Hearing and Board Approval
August 9, 2007
Complete LAFCO Application
August 16, 2007
LAFCO Consideration and Approval
October 10, 2007
RECOMMENDED BOARD ACTION: Set August 9, 2007 at 2:00 PM as the date and
time for a public hearing on adoption of a Negative Declaration for the proposed District
Annexation 168B — Alhambra Valley.
N:\ENVRSEMPosition Papers \Leavitt\2007 \PP Set PH Neg Dec Dist Annex 168 7- 5- 07.doc Page 2 of 2
CCCSD Annexation of
Alhambra Valley Area
Alhambra Valley
Trunk Sewer Project Status
Curtis Swanson
July 5, 2007
Annexation Approach for
Alhambra Valley Area
*Annex area in 3 separate applications
1. Alhambra Valley Estates
2. 242 properties
19 properties outside Urban Limit Line
<#>CEQA process for annexations
1. Developer EIR for AV Estates
2. Negative Declaration for 242 properties
3. EIR for 9 properties?
r7 .1
Agenda Item MW
1
Annexation Status for
Alhambra Valley Area
1. LAFCO to consider Alhambra Valley
Estates annexation on August 8.
2. CEQA process underway for 242 other
Alhambra Valley properties.
3. Staff to identify issues & CEQA
approach for 9 properties outside
Urban Limit Line. Report to Board in
September.
Schedule for Annexation
of 242 Properties
1.
Prepare Negative
® Complete
Declaration
2.
Review Period
® July 30, 2007
3.
Public Hearing &
® August 9,2007
Board approval
4.
LAFCO
® October 10, 2007
consideration
Agenda Item 6.a.1
2
N PS Right of Way Permit
Next Steps
1.
Environmental
O Complete
Assessment
2.
Comment Period
+Complete
3.
Prepare FONSI
+ Complete
4.
Sign FONSI
®July 13, 2007
5.
Issue Right of Way
+July 20, 2007
Permit
Construction of Phase 2 of
Trunk Sewer Project
1. Advertise * Complete
2. Receive bids ® Received
3. Award contract *July 19, 2007
4. Begin construction *August 13,2007
5. Complete + November 2007
construction
Agenda Item 6.a.1
M
Construction Bids for
Trunk Sewer Phase 2
*Engineer's estimate - $1,449,000
+Received 7 bids on June 29.
+Apparent low bid is from Marques
Pipeline for $774,965.
*Bid range - $774,965 to $1,172,900.
+Board to consider award on July 19.
Public Outreach
® Project status letter mailed June 1.
C� Informational meeting held June 26.
- 14 property owners attended.
- Discussed construction and
sewer financing.
Agenda Item 6.a.1
4
Assessment Districts
*Potential for 15 assessment districts.
+6 neighborhoods actively interested in
forming assessment districts.
*Staff will work with neighborhoods to
accomplish timely formation of
assessment districts.
Agenda Item 6.a.1
5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JULY 5, 2007 No.: 7.b. Engineering
Type of Action: APPROVE PLAN AND SCHEDULE
subject: APPROVE THE DEVELOPMENT PLAN AND SCHEDULE FOR THE STATE -
MANDATED SEWER SYSTEM MANAGEMENT PLAN (SSMP)
Submitted By: Initiating Dept /Div.:
Gail Chesler, PhD, Associate Engineer Engineering/ Environmental Services
Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
G d, L,/ ok—v- A,-- 9/) 1 W 2 1
G. Chesler C. Swanson A. arrell W. Brennan J . Kelly
eneral Manager
ISSUE: Board consideration of the first component of the state - mandated Sewer
System Management Plan is required.
RECOMMENDATION: Approve the Development Plan and Schedule for preparing the
CCCSD Sewer System Management Plan (SSMP).
FINANCIAL IMPACTS: Not applicable.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: On May 2, 2006, the State Water Resources Control Board approved
Order No. 2006 -0003, "Statewide General Waste Discharge Requirements (WDR) for
Sanitary Sewer Systems." One of the requirements of that order is that the component
parts and ultimately the complete SSMP must be approved by the CCCSD governing
board at public meetings.
There are two major portions of this WDR. The first is a program for monitoring and
reporting sanitary sewer overflows. This portion includes electronic reporting of
overflows; District staff enrolled in the State reporting system and their regulatory
language now refers to CCCSD as an "enrollee." Staff has been reporting overflows
using this system since its inception two months ago.
The second is a program for development of SSMPs by all collection system agencies
that are greater than 1 mile in length that convey wastewater to a publicly owned
treatment facility in the State. The CCCSD Board has heard prior presentations on
requirements for a similar regulatory initiative implemented by the SF Bay Regional
Water Quality Control Board in 2005. The components of the two required SSMP
documents are nearly identical. The timing for implementation by CCCSD of the two
requirements is different. The Regional requirements have been in place for nearly two
years and did not require Board approval.
N: \ENVRSEC \Position Papers \Chesler\2007 \SSMP Development Plan 7- 5- 07.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: July 5, 2007
Subject: APPROVE THE DEVELOPMENT PLAN AND SCHEDULE FOR THE
STATE - MANDATED SEWER SYSTEM MANAGEMENT PLAN (SSMP)
The State requirements lay out a schedule for approving all components of the SSMP at
District Board meetings. Consideration of the SSMP Development Plan and Schedule
by the Board must be completed by August 2, 2007. This Plan and Schedule appears
as Table 1 (attached). Other components that must be reviewed by the CCCSD Board
of Directors during the current fiscal year are the Goals of the SSMP and organization of
personnel with responsibilities related to the management, operation, and maintenance
of the collection system. These other components are to be considered and approved
by the Board of Directors by November 2, 2007. Other segments must be brought to
the Board prior to November 2, 2008, and the final segments are to be considered and
approved by May 2, 2009.
RECOMMENDED BOARD ACTION: Approve the Development Plan and Schedule for
the CCCSD Sewer System Management Plan.
NAENVRSEC \Position Papers \Chesler\2007 \SSMP Development Plan 7- 5- 07.doc Page 2 of 2
Table 1. Development Plan and Schedule
Draft sections of these sections of the Sewer System Management Plan (SSMP) have been
written and are being processed, modified, and augmented by District staff as required. The
plan for developing these sections is to circulate the draft as the appropriate time of delivery
nears, meet to discuss possible changes, implement those changes to the document, and
provide these to the CCCSD Board of Directors for review, discussion, guidance, and
revision, where needed, and approval.
The components of the sewer system management plan (SSMP) and the required time frame
for delivery appear in the table below. The required elements are listed, as are the dates by
which the components must be completed:
and�Associated °,WDR Section
s
Population
> 16, 6 000. j
SSMP Development Plan and Schedule
August 2, 2007
Goal § D 13 (i)
November 2,
Organization § D 13 (ii)
2007
Legal Authority § D 13 (iii)
Operation and Maintenance Program § D 13 (iv)
November 2,
_
Overflow Emergency Response Program § D 13 (vi)
2008
FOG Control Program § D 13 (iiv)
Design and Performance Provisions § D 13 (v)
System Evaluation and Capacity Assurance Plan
§ D 13 (viii)
Monitoring and Program Modifications § D 13 (ix)
May 2, 2009
Program Audits § D 13 (x)
Communication Program § D 13 (xi)
Final SSMP Implementation
CCCSD is required to certify by the stated date that the constituent subparts of the SSMP are
in compliance with the Sanitary Sewer Order. This certification is done electronically in the
SSO database; the SSMP itself must be available for review, but is not submitted in hard
copy or electronically to the State Board.
NAENVRSEC \Position Papers \Ches1er\2007 \Tab1e 1 to 7 -5 -07 SSMP Pos Paper.doc
7b
Development Plan
& Schedule
for the
Sewer System
Management Plan
Gail Chesler
July S, 2007
The Plan
• The Plan:
— Circulate draft sections to
knowledgeable staff
— Meet to discuss and revise
— Circulate draft final
— Bring to Board of Directors for
consideration and approval
The Schedule
The Schedule for all sections
— two sections this November 2007
— four more November 2008
— final five the following May 2009
TASK and Associated WDR Section
date due
SSMP Development Plan and Schedule
August 2,
2007
Goal § D 13 (i)
November 2,
2007
Organization § D 13 (ii)
Legal Authority § D 13 (iii)
November 2,
2008
Operation and Maintenance Program § D 13 (iv)
Overflow Emergency Response Program § D 13 (vi)
FOG Control Program § D 13 (iiv)
Design and Performance Provisions § D 13 (v)
May 2, 2009
System Evaluation and Capacity Assurance Plan § D
13 (viii)
Monitoring and Program Modifications § D 13 (ix)
Program Audits § D 13 (x)
Communication Program § D 13 (xi)
Final SSMP Implementation
wwMAUs
F@
Relevant Other Programs
•Regional Board - a similar
program since Fall 2005
(BACWA participated in development)
• Both programs have two
components
— Monitor and report SSOs
— Create an SSMP
Describe CCCSD programs
— Legal foundation
— FOG
— Capacity assurance
— and others
So much history!
• EPA Region 4 (southeast USA)
— many SSOs --) CMOM
• Federal CMOM
— In development for many years
— Withdrawn January 2001
• California beach closures
— General Waste Discharge Rule
• Spreading northward in the State
by region
• SF Bay program — 7/2005
— reporting from 12/2004 (§ 13267)
• State program — 5/2006
— reporting from 5/2007