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Home My WebLink About06/21/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date June 21, 2007 No.: 3.c. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7976 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5495 - PARCEL 2 *) Submitted By: Initiating Dept. /Div: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: r v M. ullin J. Miyamoto -Mills . Swanson A. Farrell es . Kelly neral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 7976 that is required for a recent public sewer extension adjacent to the East Branch Park in the Dougherty Valley area of San Ramon (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 7976 in the Dougherty Valley area of San Ramon, accepting Job 5495 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5495 PP Windemere Offer Ded 6- 21- 07.doc qs DANVILLE LAWF'.'ENCE Pr A-- C� O\N R0- SITE vvl� C, , SAN RAMON N 16\ LOCATION MAP N. T. S. m� EAST U) BRANCH PARK 0 1 0000 w0*0 LEGEND: N E) EXISTING SEWER NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA - PARCEL 2 Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT 40 IAk� JOB 5495 - PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 NO.: 3. d. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING OFFERS OF DEDICATION AND JOB 5501 PUBLIC SEWER IMPROVEMENTS FROM ARTHUR BLOEDORN FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8124 IN THE CITY OF LAFAYETTE AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5501 — PARCELS 2 AND 3 *) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering / Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTIO V�19 1 V v V aw axe, M. ullin J. Mi moto -Mills C. Swanson A. Farrell J mes M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting the offers of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: These easements were acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 8124 that are required for a recent public sewer extension off Pleasant Hill Road in the City of Lafayette (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting offers of dedication from Arthur Bloedorn for easements shown on the recorded final map of Subdivision 8124 in the City of Lafayette, accepting Job 5501 (Parcels 2 and 3 *) public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. *Easement parcel numbers are for internal job log use only. N: \ENVRSEC \Position Papers \Mullin\2007 \5501 PP Bloedorn Offers of Ded 6- 21- 07.doc m r m N r r LAFAYETTE I/ LOCATION MAP N. T. S. CANDLELIGHT LN SUB 8124 LEGEND: — — PRIVATE ROAD EASEMENT —) EXISTING SEWER --e– NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA- PARCELS 2 & 3 Central Contra Costa Sanitary District ACCEPT EASEMENT 419011 JOB 5501 - PARCELS 2 & 3 N LEASANT HILL RD N i Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 1007 No.: 3. e. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8620 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5588 — PARCEL 2 *) Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept. /Div.: Engineering /Environmental Services M Mullin J. Miyamoto -Mills . Sw nson A. Farrell 0ames M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: These easements were acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an offer of dedication by Windemere BLC Land Company, LLC for easements shown on the recorded final map of Subdivision 8620 that are required for a recent public sewer extension off South Bellingham Way in the Dougherty Valley area of San Ramon (as shown on Attachments 1 and 2). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC for easements shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area of San Ramon, accepting Job 5588 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. "Easement parcel numbers are for internal job log use only. NAENVRSEC \Position Papers \Mullin\2007 \5588 PP Windemere Offer Ded 6- 21- 07.doc 1 \r�sS��gRq ( ANVILLE LAWRENCE I �P�Ot' RO RD SAN RAMON SITE " LOCATION MAP N. T. S. I1 I I ' I 1 ` �(p PARK 0 �? 0 �F N LEGEND: �— EXISTING SEWER _�.. NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA -PARCEL 2 Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT AV _1 JOB 5588 - PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 1007 No.: 3.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8620 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5598 — PARCEL 1) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin J. Mi moto -Mills . Swanson A. Farrell Aarnes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8620 that is required for a recent public sewer extension off Windemere Parkway in the Dougherty Valley area of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC. for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area of San Ramon, accepting Job 5598 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007\5598 PP Windemere Offer Ded 6- 21- 07.doc 0\ L Im ID Z 1z ¢" ..S DON OVAN --WAY WINDEMERE PARKWAY ,��41/ N0 DANVILLE LAWRENCE F � ox" SAN RAMON 4 SITE N LOCATION MAP N. T. S. ZZ: �Zl'qq L I W-000q.."_ -wbqmmmW,,A LEGEND: N E) EXISTING SEWER NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA-PARCEL 2B Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT �;__) JOB 5598 - PARCEL 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 1007 No.: 3.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8620 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5599 — PARCEL 2) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. ullin J. Miyamoto -Mills C. Swanson A. Farrell ames M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8620 that is required for a recent public sewer extension off Harcourt Way in the Dougherty Valley area of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC, for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area of San Ramon, accepting Job 5599 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5599 PP Windemere Offer Ded 6- 21- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 1007 No.: 3.h. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM WINDEMERE BLC LAND COMPANY, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8620 IN THE DOUGHERTY VALLEY AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5664 — PARCEL 1) Submitted By: Molly Mullin, Engineering Assistant III REVIEWED AND RECOMMENDED FOR BOARD ACTION: Initiating Dept /Div.: Engineering /Environmental Services t Nf w Mullin J. Mi oto -Mills . Swanson A. Farrell 41arnes M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8620 that is required for a recent public sewer extension off Windemere Parkway in the Dougherty Valley area of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Windemere BLC Land Company, LLC, for an easement shown on the recorded final map of Subdivision 8620 in the Dougherty Valley area of San Ramon, accepting Job 5664 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEG \Position Papers \Mullin\2007 \5664 PP Windemere Offer Ded 6- 21- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3A. Consent Calendar Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE MORAGA AND ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT 5237 Submitted By: Initiating Dept/Div.: Andrew Antkowiak, Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: P-A i � �ile_) XA- 4* A. Antkowiak ecki A. Farr I rn M. Kelly, teneral Manager ISSUE: All work has been completed on the Moraga and Orinda Crossroads Pumping Station Renovation Project, District Project 5237, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: The closeout will result in $85,000 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The District's 1989 Pumping Station Master Plan identified the need to renovate the Orinda and Moraga Pumping Stations to meet long -range operating goals. The renovation of the Orinda and Moraga Pumping Stations was done in several phases. The Moraga and Orinda Crossroads Pumping Station Renovation Project was the last phase of the renovation and consisted of complete replacement of the mechanical and electrical equipment, and addition of extensive instrumentation, control, and monitoring systems As part of the project new pumps were installed at both pumping stations. After the pump installation the District performed vibration testing and discovered that all six pumps at both pumping stations exceeded vibration limits specified in the Contract Documents. The manufacturer tried to resolve the problem, but was unsuccessful in their attempts to bring the vibration levels down to specified limits. In an effort to obtain pumps that meet the vibration specifications, the District contacted other pump manufacturers. The Cornell Pump Company provided the District with a trial pump to test the vibration. The trial pump was first installed at the Orinda N: \PESUP \Cbradley \Position Papers\Antkowiak \5237 - Moraga- Orinda XRoads Closeout PP.DOC Page 1 of 3 POSITION PAPER Board Meeting Date: June 21, 2007 Subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE MORAGA AND ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT, DISTRICT PROJECT 5237 Crossroads and next at the Moraga Pumping Station. The trial pump met the District's vibration specifications at both pumping stations. Based on the successful test results, staff recommended purchase of six replacement pumps. At the September 4, 2003 Board meeting, the Board authorized the purchase of the Cornell pumps. GSE Construction Company, Inc. was retained to install the trial pump for testing purposes, and later, all six new replacement pumps. The new Cornell replacement pumps initially exceeded the vibration specifications. The manufacturer worked with the District staff and made modifications to the pumps. After the modifications, pumps were tested and met all specifications. On March 16, 2000, the Board of Directors authorized the award of a construction contract for this work to GSE Construction Company, Inc. The Contractor was issued a Notice to Proceed that was effective April 24, 2000, with a completion date of December 15, 2001. The work was substantially completed in December 2001. The new replacement pumps were installed in 2004 and the project was accepted by the Board on September 16, 2004. The original construction contract amount was $4,080,000. There were twelve (12) construction change orders issued in the total amount of $319,000. The total amount paid to GSE Construction Company, Inc. was $4,399,000. The total authorized budget for the project was $7,437,000, which included cost of replacement pumps and $611,000 contingency. The total project cost was $7,352,000, which is approximately 1 (one) percent less than the budgeted amount. The project closeout will result in approximately $85,000 being returned to the Collection System Program (see Attachment 1 for Expenditure Summary). RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. NAPESUP \Cbradley \Position Papers\Antkowiak \5237 - Moraga- Orinda XRoads Closeout PP.DOC Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY MORAGA AND ORINDA CROSSROADS PUMPING STATION RENOVATION PROJECT (DP 5237) ACTIVITY COST Total Budget $7,437,000 Construction Contract $4,080,000 Change Orders (including installation of Cornell Sewage Pumps) $319,000 Change Orders % of Construction 8% New Replacement Sewage Pumps $267,000 Cornell Portable Emergency Bypass Pumps $214,000 Pumping Station Emergency Generator $31,000 Installation, startup, testing, and operation of new replacement pumps $393,000 Total Construction Amount $5,304,000 Engineering, CM, Admin $2,048,000 Engineering, CM, Admin - % of Construction 39% TOTAL PROJECT EXPENDITURES $7,352,000 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $85,000 NAPESUP\Cbradley \Position Papers\Antkowiak \5237 - Moraga -Orinda XRoads Closeout PP.DOC Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3.j. Consent Calendar Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE DANVILLE SEWER RENOVATION, PHASE 1, DISTRICT PROJECT 5758 Submitted By: Initiating Dept/Div.: Paul Seitz, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: Pk7l ea2 i r) P. Seitz A. Rozul i 61/< — A. Farrell Ames W Kelly, General Manager ISSUE: All work has been completed on the Danville Sewer Renovation, Phase 1, District Project 5758, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in approximately $244,868 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Work completed under this project included the replacement and repair of approximately 4,500 linear feet of 6- and 8 -inch sewer lines at various locations in the Town of Danville. Included was the replacement of an 8 -inch sewer within Prospect Avenue in downtown Danville. Attachment 2 shows the project locations. On May 18, 2006, the Board of Directors authorized the award of a construction contract for this work to D'Arcy & Harty Construction. The contractor was issued a Notice to Proceed that was effective June 19, 2006, with a completion date of October 31, 2006. The project was accepted by the Board on November 16, 2006. The original construction contract amount was $1,077,007. There were two (2) construction change orders issued in the total amount of $23,845. The total amount paid to D'Arcy & Harty was $1,100,852. The total authorized budget for the project was $1,650,600, which included a contingency of $150,000. The total project cost was $1,405,732, which is approximately 15 percent less than the budgeted amount. The project closeout will result in a balance of approximately $244,868 being returned to the Collection System Program (see Attachment 1 for Expenditure Summary). N:\PESUP \Cbradley \Position Papers \Seitz \DP 5758 Closeout PP.doc Page 1 of 4 POSITION PAPER Board Meeting Date: June 21, 2007 subject. ADVISE THE BOARD OF THE CLOSEOUT OF THE DANVILLE SEWER RENOVATION, PHASE 1, DISTRICT PROJECT 5758 RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. N:\PESUP\Cbradley \Position Papers \Seitz \DP 5758 Closeout PP.doc Page 2 of 4 ATTACHMENT 1 EXPENDITURE SUMMARY DANVILLE SEWER RENOVATION, PHASE 1, DP 5758 ACTIVITY COST Total Budget $1,650,600 Construction Contract $1,077,007 Change Orders $23,845 Change Order % of Construction 2% Total Construction Amount $1,100,852 Engineering, Design, CM, Admin. $304,880 Engineering, Design, CM, Admin. - % of Construction 28% TOTAL PROJECT EXPENDITURES $1,405,732 ESTIMATED FINAL RETURN TO COLLECTION SYSTEM PROGRAM $244,868 NAPESUP\Cbradley \Position Papers \Seitz \DP 5758 Closeout PP.doc Page 3 of 4 0 ?�— — zoo O SEWER RENOVATIONS FEET Central Contra Costa Attachment Sanitary District DANVILLE SEWER RENOVATIONS ' PHASE 1 2 CCCSD DP 5758 Page 4 of 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3.k. Consent Calendar Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE 2006 CURED -IN -PLACE PIPE (CIPP) PROJECT, DISTRICT PROJECT NOS. 5956, 5957, AND 5959 Submitted By: Initiating Dept /Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: Godsey A. Antkowiak T. ecki A. Farre I 44mes M. Kelly, (general Manager ISSUE: All work has been completed on the 2006 CIPP, District Project Nos. 5956, 5957, and 5959, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in approximately $1,048,915 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The 2006 CIPP project rehabilitated the remaining heavily corroded RCP segments identified in the 2001 study by installing approximately 21,000 linear feet of CIPP in existing 21 -inch to 36 -inch wastewater lines. The project had three sites: 1) the M3 line along Waterbird Way in Martinez; 2) Saint Mary's College and along the Lafayette / Moraga Regional Trail in Moraga; and 3) Minert Road and Arkell Road in Walnut Creek. Attachment 2 shows the project locations. On May 18, 2006, the Board of Directors authorized the award of a construction contract for this work to Insituform Technologies, Inc. The contractor was issued a Notice to Proceed that was effective July 5, 2006, with a completion date of December 31, 2006. The project was accepted by the Board on March 1, 2007. The original construction contract amount was $4,956,576. There was one (1) change order issued in the total amount of $7,454. The total amount paid to Insituform Technologies was $4,775,429. NAPESUP \Cbradley \Position Papers \Godsey \5957 - Closeout PP.doc Page 1 of 4 POSITION PAPER Board Meeting Date: June 21, 2007 subject ADVISE THE BOARD OF THE CLOSEOUT OF THE 2006 CURED -IN -PLACE PIPE (CIPP) PROJECT, DISTRICT PROJECT NOS. 5956, 5957, AND 5959 The total authorized budget for the project was $6,275,000, which included a contingency of $743,424. The total project cost was $5,210,597, which is approximately 16 percent less than the budgeted amount. The project closeout will result in a balance of approximately $1,064,403 being returned to the Collection System Program (see Attachment 1 for Expenditure Summary). RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. NAPESUP\Cbradley \Position Papers \Godsey \5957 - Closeout PP.doc Page 2 of 4 ATTACHMENT 1 EXPENDITURE SUMMARY 2006 CIPP PROJECT, DP 5956, 5957, AND 5959 ACTIVITY COST Total Budget $6,275,000 Construction Contract $4,775,429 Change Orders $7,454 Change Order % of Construction 0.1% Total Construction Amount $4,782,883 Engineering, Design, CM, Admin. $427,714 Engineering, Design, CM, Admin. - % of Construction 8.9% TOTAL PROJECT EXPENDITURES $5,210,597 ESTIMATED FINAL RETURN TO COLLECTION SYSTEM PROGRAM $1,064,403 NAPESUP\Cbradley \Position Papers \Godsey \5957 - Closeout PP.doc Page 3 of 4 __J�ate�ron ., N,,,.�a�E SEE Ftd LEGEND INSET A PIPE TO BE LINED °A PA01FC0; WITH CIPP j t� N 1 a� INSET A ay Waterbird Way Site "''AMNEZ DP 5957' ILVD i 8 coNC 680 rJ��d 36 0 ow %n ' HU 1 C ��. P�` �� Coro � \ 4 Maltby Pumping Station Z4 INSET C St. Mary's Site 1� .. DP 5959 J� I WALNUT CREEK I INSET B Minert & Arkell Site DP 5956 i 4 Central Contra Costa Sanitary District 2006 CIPP ATTACHMENT DP 5956, 5957 AND 5959 ' LOCATION MAP 2 Pace 4 of 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3.1. Consent Calendar Type of Action: INFORMATIONAL Subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE CHEMICAL FEED BUILDING RENOVATION PROJECT, DISTRICT PROJECT 7226 Submitted By: Initiating Dept /Div.: Nathan Hodges, Assistant Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: A� k1r) kA— oaw, N. odges B. T h"a n ecki A. Farrell ames M. Kelly, General Manager ISSUE: All work has been completed on the Chemical Feed Building Renovation Project, District Project 7226, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in approximately $170,735 being returned to the Treatment Plant Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Chemical Feed Building was constructed as part of the original treatment plant expansion, completed in 1978, to house the equipment used to inject lime into the primary influent up until 1987. Changes in the requirements for wastewater treatment made this lime injection system obsolete. The diversion channel, under the Chemical Feed Building, divides the incoming wastewater flow among the primary treatment facilities. This submerged concrete channel was built as part of the original headworks facilities (circa 1950) and has been subjected to a highly corrosive environment. This project addressed the severe corrosion that had taken place to the structural elements of the building and to the concrete diversion channel. Work completed includes: removing all abandoned or out -of- service equipment and piping /conduits, preparation and painting of all interior structural steel (including lead -paint stabilization, where required), filling -in the bottom of the diversion channel, applying a protective coating of the diversion channel, and installing bracing to bring the seismic strength up to current standards. Also included in the project was replacing two (2) sluice gates at the south end of the diversion channel to provide operational flexibility, a roof installed at Substation 73, and a concrete cap placed on a South Mixed Liquor Channel vault. M \PESUMPosition Papers \Hodges \7226 Closeout - nh.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 21, 2007 subject. ADVISE THE BOARD OF THE CLOSEOUT OF THE CHEMICAL FEED BUILDING RENOVATION PROJECT, DISTRICT PROJECT 7226 On June 1, 2006, the Board of Directors authorized the award of a construction contract for this work to Kaweah Construction Company. The Contractor was issued a Notice to Proceed that was effective June 26, 2006, with a completion date of December 23, 2006. The project was accepted by the Board on January 11, 2007. The original construction contract amount was $1,316,000. There were ten (10) construction change orders issued in the total amount of $117,093. The total amount paid to Kaweah Construction Company was $1,433,093. The total authorized budget for the project was $1,975,000, which included a contingency of $263,000. The total project cost was $1,804,265, which is approximately 8.6 percent less than the budgeted amount. The project closeout will result in $170,735 being returned to the Treatment Plant Program (see Attachment 1 for expenditure summary). RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. NAPESUP \Position Papers \Hodges \7226 Closeout - nh.doc Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY CHEMICAL FEED BUILDING RENOVATION PROJECT, DP 7226 ACTIVITY COST Total Budget $1,975,000 Construction Contract $1,316,000 Change Orders $117,093 Change Order % of Construction 8.9% Total Construction Amount $1,433,093 Engineering, Design, CM, Admin. $371,172 Engineering, Design, CM, Admin. - % of Construction 25.9% TOTAL PROJECT EXPENDITURES $1,804,265 AMOUNT TO BE RETURNED TO TREATMENT PLANT PROGRAM $170,735 NAPESUP \Position Papers \Hodges \7226 Closeout - nh.doc Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 Type of Action: INFORMATIONAL No.: 3.m. Consent Calendar Subject: ADVISE THE BOARD OF DIRECTORS OF THE CLOSEOUT OF THE SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227 Submitted By: Initiating DeptJDiv.: Gary E Rathunde, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 4e� ETT 6) JW 1) Ifs G. Rathunde B. Tha cki A. Farrell mes M. Kelly, eneral Manager ISSUE: All work has been completed on the SCB Ventilation Improvements Project, Phase 2, District Project 7227, and the project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in $140,624 being returned to the Treatment Plant Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not Applicable. BACKGROUND: In 1997, a study was conducted on the ventilation flow patterns in the Solids Conditioning Building, and indicated there were several areas in the building that had little or no ventilation airflow. This loss of air circulation could cause build -up of odors, hydrogen sulfide, and carbon monoxide. This project installed two air handlers to supply conditioned air to the centrifuge and cake pump areas; installed five new supply air fans in the existing plenum; installed a new exhaust air fan system to ventilate the centrifuge and cake pump areas; and replaced two auxiliary air fans associated with the furnaces to act as backups to the two existing shaft cooling air fans. On June 2, 2005, the Board of Directors authorized the award of a construction contract for this work to Monterey Mechanical Company. The Contractor was issued a Notice to Proceed that was effective June 27, 2005, with a completion date of February 7, 2006. The project was accepted by the Board on June 1, 2006. The original construction contract amount was $1,044,000. There were three (3) construction change orders issued in the total amount of $86,045. The total amount paid to Monterey Mechanical Company was $1,130,045.00. N: \PESUP \Position Papers \Rathunde \7227 CloseOut.doc Page 1 of 3 POSITION PAPER Board Meeting Date: J U N E 21, 2007 Subject: ADVISE THE BOARD OF DIRECTORS OF THE CLOSEOUT OF THE SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227 The total authorized budget for the project was $1,565,000, which included a contingency of $209,000. The total project cost was $1,424,376, which is approximately 9 percent less than the budgeted amount. The project closeout will result in $140,624 being returned to the Treatment Plant Program (See Attachment 1 for Expenditure Summary). RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. N:\PESUP \Position Papers \Rathunde \7227 CloseOut.doc Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2 DISTRICT PROJECT #7227 ACTIVITY COST Total Budget $1,565,000 Construction Contract $1,044,000 Change orders $86,045 Change Orders % of Construction 8.2% Total Construction Amount $1,130,045 Engineering, CM, Admin $294,331 Engineering, CM, Admin - % of Construction 26% TOTAL PROJECT EXPENDITURES $1,424,376 AMOUNT TO BE RETURNED TO TREATMENT PLANT PROGRAM $140,624 NAPESUP \Position Pape rs\Rath u nde\7227 CloseOut.doc Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3.n. Consent Calendar Type of Action: BUDGET ADOPTION subject: APPROVE A RESOLUTION TO ADOPT THE 2007 -2008 STAFFING PLAN, AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS COMPRISING THE 2007 -2008 DISTRICT BUDGET Submitted By: Initiating Dept. /Div.: Debbie Ratcliff Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION. D. Ra sgraves l e— James M. Kelly General Manager ISSUE: The 2007 -2008 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund Budgets are submitted for adoption by the Board of Directors. RECOMMENDATION: Approve a resolution to adopt the 2007 -2008 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self - Insurance Fund Budgets, as comprising the 2007 -2008 Central Contra Costa Sanitary District Budget. FINANCIAL IMPACTS: The approved 2007 -2008 District budgets are based on a $11 rate increase in the Sewer Service Charge and an $800,000 allocation to the Self Insurance Fund (SIF). This position paper requests approval of a resolution adopting the 2007 -2008 District budgets and Staffing Plan incorporating the Sewer Service Charge increase and allocation to the SIF approved by the Board at the June 7th Board meeting. ALTERNATIVES /CONSIDERATIONS: Various considerations were discussed with the Board at both the January 2007 Financial Planning workshop and at the Budget workshop on May 24, 2007. BACKGROUND: The 2007 -2008 Operations and Maintenance, Debt Service, and Self- Insurance Fund Budgets were approved by the Board of Directors on June 7, 2007. The Equipment Budget and Staffing Plan were approved April 19 and May 10, 2007, respectively. The Capital Improvement Budget and the Ten year Capital Improvement Plan were approved at the May 24, 2007 Board Meeting. The Ten -year Capital Improvement Plan is a planning tool. The Board has not voted to increase revenues to fund this plan. The plan is funded on a year -by -year basis when the Capital Improvement Budget is formally authorized each year. N:\ADMINSUP\ADMIN \POSPAPER \Budget Adoption 06- 21- 07.doc Page 1 of 2 POSITION PAPER Board Meeting Date: June 21, 2007 subject. APPROVE A RESOLUTION TO ADOPT THE 2007 -2008 STAFFING PLAN, AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS COMPRISING THE 2007 -2008 DISTRICT BUDGET A copy of the resolution adopting the 2007 -2008 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund Budgets is attached. RECOMMENDED BOARD ACTION: Approve a resolution to adopt the 2007 -2008 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund Budgets, as comprising the 2007 -2008 Central Contra Costa Sanitary District Budget. N:\ADMINSUP\ADMIN \POSPAPER \Budget Adoption 06- 21- 07.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS ZA&M mg POSITION PAPER Board Meeting Date: June 21, 2007 No.: 3.o. Consent Calendar Type of Action: CONSIDER EMERGENCY WITHDRAWAL subject: CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS FROM THE DEFERRED COMPENSATION PLAN Submitted By: Debbie Ratcliff, Controller Initiating Dept. /Div.: Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: Mptraves ames M. Kelly General Manager ISSUE: Authorization by the Board of Directors is required for emergency withdrawal of funds from the Deferred Compensation Plan. RECOMMENDATION: Approve the request by Richard Powell for an emergency withdrawal of $23,500, after taxes, from the Deferred Compensation Plan, as recommended by the Deferred Compensation Plan Advisory Committee. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: This request could be denied, however, this is not recommended as the request meets the requirements for emergency withdrawals as set forth by the Internal Revenue Service. BACKGROUND: Richard Powell, Maintenance Crew Leader, has requested an emergency withdrawal from the Deferred Compensation Plan based on extreme financial hardship caused by an extraordinary and unforeseeable circumstance regarding his dependent. The Deferred Compensation Plan Advisory Committee has reviewed the request and determined that it meets the requirements for emergency withdrawal in the amount of $23,500, after taxes. RECOMMENDED BOARD ACTION: Approve the request by Richard Powell for an emergency withdrawal of $23,500, after taxes, from the Deferred Compensation Plan, as recommended by the Deferred Compensation Plan Advisory Committee. N:\ADMINSUP\ADMIN \POSPAPER \Powell - Emergency Withdrawal.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER June 21, 2007 3.p. Consent Calendar (Held over from previous Mtg.) Board Meeting Date: dune - 772007- No.: Type of Action: APPROVE MERIT INCREASE Subject: APPROVE REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR ASSOCIATE ENGINEER, TOM GODSEY Submitted By: Initiating DeptMiv.: Tad Pilecki, Division Manager Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. ilecki A. Farrell C. Frei as #fames M. Kelly, General Manager ISSUE: A registration differential salary merit increase requires approval by the Board of Directors. RECOMMENDATION: Grant Associate Engineer, Tom Godsey, a one -step increase in his base salary effective March 23, 2007. FINANCIAL IMPACTS: One -step salary increase. ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: Tom Godsey is an Associate Engineer in the Engineering Department, Capital Projects Division. The Memorandum of Understanding (MOU) between the Management Support/Confidential Group and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve registration or license as a Professional Engineer (PE) while employed by the District in a position where the registration or license is not required. A PE license is required for the position of Associate Engineer, and Mr. Godsey has held a PE license in the branch of Civil Engineering for the past 15 years, meeting the requirements of the position. In addition to Mr. Godsey's duties, including Collection System design, construction, and operation, which require the professional level of judgment and skill of a Registered Civil Engineer, he has taken on major responsibilities in the area of mechanical engineering design, managing the HVAC Improvements design and Standby Power Facility Improvements design. Mr. Godsey has provided evidence that he has successfully passed the required examination and now also holds a license as a Professional Engineer in the branch of Mechanical Engineering (see Attachment 1). The MOU states "such merit increase shall be subject to the employee's demonstration of ability to assist in the accomplishment of District activities requiring a level of skills and importance normally expected from a person with such certification." Mr. Godsey has consistently demonstrated the professional judgment and skill expected of a Mechanical Engineer. NAPESUP \Cbradley \Position Papers \Pilecki \Salary Merit- TG.doc Page 1 of 2 POSITION PAPER Board Meeting Date: June 7, 2007 subject: APPROVE REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE FOR ASSOCIATE ENGINEER, TOM GODSEY RECOMMENDED BOARD ACTION: Grant Associate Engineer, Tom Godsey, a one -step increase in his base salary effective March 23, 2007, as the registration differential salary merit increase provided for in the MOU. NAPESUMCbradley \Position PapersTileckASalary Merit- TG.doc Page 2 of 2 March 23, 2007 TO: BOARD OF DIRECTORS VIA: ANN FARRELL�� FROM: TOM GODSEY'ASSOCIATE ENGINEER SUBJECT: REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE I am pleased to inform you that I have been notified by the Board for Professional Engineers that I have successfully passed the recent Professional Engineer examination. Attached is their January 30, 2004 letter sent as evidence that I now hold a valid license as a Professional Engineer in the Mechanical Engineering branch. The Memorandum of Understanding between the Management Support/Confidential Group and Central Contra Costa Sanitary District provides for a salary merit increase for employees who achieve license as a Professional Engineer (PE) while employed in a position not requiring such license. I have held a PE license in Civil Engineering for the past 15 years meeting the requirements of my position. During the past 19 years I have worked on Collection System projects requiring my skills as a Registered Civil Engineer including many sewer replacement and repair projects. In addition I have taken on more responsibility in the area of Mechanical Engineering and have become a primary resource for mechanical system projects. Since I have added this knowledge to my areas of expertise I decided to acquire a PE license in Mechanical Engineering. The PE license in Mechanical Engineering is not required for my position but, as it states in the MOU, demonstrates my ability to "assist in the accomplishment of District activities requiring a level of skills and importance normally expected from a person with such registration or license." I respectfully ask your consideration of my request for approval of a registration differential salary merit increase as provided for by the MOU. A oved Ann Farre I Director of Engineering Approved by: 4�ow &&- Orles Kelly General Manager STATE OF CALIFORMASTATE AND CONSUMER SERVICES AGENCY -- ARNOLD SCHWARZENEGGER, Gow w BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS 2535 Capitol Oaks Drive, Suite 300, Sacramento, CA 95633 -2944 Mailing Address: P.O. Box 349002, Sacramento, CA 95634 -9002 Telephone: (916) 263 -2222 Calvet: 8435 -2222 Fax: (916) 263 -2246 or(916)263-2221 Board Internet Address: http: / /www.dca.ca.gov /pels 01/30/2004 BRIAN T. GODSEY 36 BUCKEYE AVE OAKLAND, CA 94618 CONGRATULATIONSI ID: 51509 Branch: Mechanical We are pleased to inform you that you have successfully passed the recent Professiortal Engineer examination. This letter will serve as temporary evidence that you now hold a valid license as a Professional Engineer. A formal certificate, which will include your license number, will be prepared and mailed to you within four to six weeks. Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects that are your responsibility. These Rules can be found on our website at wvvw..dca-ca-gov/pels/laws.htm Rule 407 - Fees Rule 411 - Seal and Signature Rule 412 - Address Change Rule 415 - Practice within Area of Competence Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is required. A renewal notice will be mailed to you several weeks before the expiration date of your Professional Engineer license. If you do not receive a renewal notice, you are still responsible for renewing your license. If you wish to order a seal or stamp, you may purchase one from any stationary store or rubber stamp company. Please note that some Engineers are required to seal, stamp and sign any plans, specifications, or reports prepared by them, or under their direction. Board Rule 411 provides specific criteria on seals. Notices and newsletters from the Board Office cannot reach you unless we have your current mailing address. Board Rule 412 requires you to advise us in writing of any address changes within 30 days after the effective date of the address change. EXAMINATION AND LICENSING STAFF 4.a. Hearing CENTRAL CONTRA COSTA SANITARY DISTRICT PUBLIC HEARING TO RECEIVE COMMENTS ON PLACING THE FISCAL YEAR 2007 -08 CAPACITY USE CHARGES AND 2007 -08 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS ON THE CONTRA COSTA COUNTY TAX ROLL SUGGESTED AGENDA JUNE 21, 2007 Request staff report. 2. Public hearing on Placing Fiscal Year 2007 -08 Capacity Use Charges and 2007- 08 Assessments for Contractual Assessment Districts on the Contra Costa County Tax Roll: A. Open public hearing B. Receive public comment C. Close public hearing 3. Consider adoption of resolution directing that the 2007 -08 capacity use charges and the 2007 -08 assessments for contractual assessment districts be collected on the Contra Costa County tax roll. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 4.a. Hearings Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTION subject. CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTING A RESOLUTION DIRECTING THAT THE 2007 -08 CAPACITY USE CHARGES AND THE 2007 -08 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS BE COLLECTED ON THE CONTRA COSTA COUNTY TAX ROLL Submitted By: Kurt Darner Supervising Engineering Assistant Initiating Dept /Div.: Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: �J — V I--- ,, K. a er J. M moto -Mills C. Swanson A. Farrell Ja s M. Kelly eneral Manager ISSUE: The Board of Directors' authorization by resolution is needed to place charges on the Contra Costa County tax roll. RECOMMENDATION: Conduct a public hearing on the 2007 -08 Capacity Use Charges and the 2007 -08 assessments for the Contractual Assessment Districts being collected on the Contra Costa County tax roll, and adopt the attached resolution approving the 2007 -08 Capacity Use Charges and the 2007 -08 assessments for the Contractual Assessment Districts being collected on the Contra Costa County tax roll. FINANCIAL IMPACTS: This action will provide for collection of approximately $140,000 in 2007 -08 charges from customers participating in the District's Capacity Use Program, and approximately $364,000 in 2007 -08 assessments from properties that formed Contractual Assessment Districts. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Certain commercial tenants and commercial property owners have entered into written agreements to participate in the District's Capacity Use Program for payment of Capacity Fees over a fifteen -year period. These businesses are referenced in Exhibit "A" attached to the resolution. Property owners who have formed Contractual Assessment Districts have agreed to pay for sewer improvements over a ten -year period. These properties are referenced in Exhibit "B" attached to the resolution. Payments are to be collected by placing assessments on each property owner's tax bill. A resolution of the Board is needed to place Capacity Use Charges and assessments for Contractual Assessment Districts on the Contra Costa County tax roll. N: \ENVRSEC \Position Papers \Darner\2007\PP & Exhibits Cap Use and CAD Tax Roll 6- 21- 07.doc POSITION PAPER Board Meeting Date: June 21, 2007 subject: CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTING A RESOLUTION DIRECTING THAT THE 2007 -08 CAPACITY USE CHARGES AND THE 2007 -08 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS BE COLLECTED ON THE CONTRA COSTA COUNTY TAX ROLL RECOMMENDED BOARD ACTION: 1. Conduct a public hearing on the 2007 -08 Capacity Use Charges and the 2007 -08 assessments for Contractual Assessment Districts being collected on the Contra Costa County tax roll. 2. Adopt a resolution directing that the 2007 -08 Capacity Use Charges and the 2007 -08 assessments for the Contractual Assessment Districts be collected on the Contra Costa County tax roll. N: \ENVRSEC \Position Papers \Darner\2007 \PP & Exhibits Cap Use and CAD Tax Roll 6- 21- 07.doc EXHIBIT A CAPACITY USE CUSTOMERS CUSTOMER NAME PHO HOA PHAT LOS PANCHOS RESTAURANT GOLDILOCKS RESTAURANT ROCCO'S PIZZERIA LITTLE DRAGON RESTAURANT FORTUNE CITY RESTAURANT MASSES EPHESUS KEBAB LOUNGE MCCOVEY'S RESTAURANT PYRAMID BREWING COMPANY VA DE VI BISTRO & WINE BAR VILLAGE CUPBOARD DELICATESSEN XENIA RESTAURANT PETE'S BRASS RAIL MASALA INDIAN FUSION BIGHORN GRILL LOS PANCHOS RESTAURANT SPONGES CAR WASH HOME FOR JEWISH PARENTS BO'S BARBEQUES @ THE FORGE NUMERO UNO TAQUERIA PATISSERIE LAFAYETTE CHOW RESTAURANT BURGER KING ...y ADDRESS 508 CONTRA COSTA BLVD., PLEASANT HILL 5872 PACHECO BLVD., PACHECO 1050 CONTRA COSTA BLVD., CONCORD 2909 YGNACIO VALLEY RD., WALNUT CREEK 270 GOLF CLUB ROAD, PLEASANT HILL 6660 ALHAMBRA AVE., MARTINEZ 2721 N. MAIN ST., WALNUT CREEK 1321 LOCUST ST., WALNUT CREEK 1444 N. CALIFORNIA BLVD., WALNUT CREEK 1410 CYPRESS ST., WALNUT CREEK 1511 MT. DIABLO BLVD., WALNUT CREEK 1842 TICE VALLEY BLVD., WALNUT CREEK 115 ALAMO PLAZA #A, ALAMO 201 HARTZ AVE., DANVILLE 499 SAN RAMON VALLEY BLVD., DANVILLE 2410 SAN RAMON VALLEY BLVD., SAN RAMON 3104 CROW CANYON PL., SAN RAMON 2061 CAMINO RAMON, SAN RAMON 4000 CAMINO TASSAJARA, DANVILLE 3422 MT. DIABLO BLVD., LAFAYETTE 3616 MT. DIABLO BLVD., LAFAYETTE 31 LAFAYETTE CIRCLE, LAFAYETTE 53/55 LAFAYETTE CIRCLE, LAFAYETTE 470 MORAGA ROAD, LAFAYETTE 4041 ALHAMBRA AVENUE, #101, MARTINEZ N: \ENVRSEC \Position Papers \Darner\2007 \Exhibit A to PP Cap Use Charges 6- 21- 07.doc APN Amount APN Amount 198 - 160 -002 -4 $604.92 172 - 061 -003 -7 $930.02 198- 160 -003 -2 $1,491.56 172- 061 -010 -2 $930.02 198- 160 -004 -0 $1,491.56 172- 061 -012 -8 $930.02 198- 160 -005 -7 $1,491.56 172- 061 -013 -6 $788.34 198 - 160 -006 -5 $1,491.56 172 - 061 -014 -4 $930.02 198- 160 -007 -3 $1,491.56 172- 061 -021 -9 $833.82 198 - 160 -010 -7 $1,491.56 172 - 061 -030 -0 $930.02 198- 160 -011 -5 $1,491.56 172- 061 -031 -8 $930.02 198- 160 -012 -3 $1,491.56 172- 061 -032 -6 $930.02 198- 160 -013 -1 $1,491.56 172- 061 -034 -2 $930.02 198 - 160 -014 -9 $1,491.56 Total 10 parceisl $9,062.32 198 - 160 -015 -6 $1,491.56 Total 12 parcels $17,012.08 'PA 04P .. APN Amount 162- 242 -010 -5 $1,190.32 APN Amount 162- 242 -012 -1 $1,190.32 201 - 010 -011 -9 $1,864.80 162- 242 -023 -8 $1,493.54 201 - 010 -014 -3 $1,864.80 162- 242 -018 -8 $1,493.54 201 - 010 -017 -6 $1,864.80 162- 243 -002 -1 $1,190.32 201 - 010 -018 -4 $1,864.80 Total 5 parcels $6,558.04 Total 4 parcelsl $7,459.20 CAC3 ►,, APN Amount APN Amount 198 - 120 -003 -1 $2,899.48 162 - 202 -004 -6 $1,134.76 198 - 120 -004 -9 $2,899.48 162 - 202 -005 -3 $1,134.76 198 - 120 -005 -6 $2,899.48 162- 202 -027 -7 $937.40 198 - 120 -008 -0 $2,899.48 162- 230 -001 -8 $1,134.76 198 - 120 -009 -8 $2,899.48 162- 230 -002 -6 $1,134.76 198- 120 -011 -4 $2,899.48 162- 242 -015 -4 $1,134.76 Total 6 parcels $17,396.88 Total 6 parcelsl $6,611.20 �t kYa'�K� � c� »\ Rc ✓e`dF 5f ..vrs ;` -. ` !YMk � �kc �hS `l 'SK� c.-ma � k H APN Amount APN Amount 260- 040 -005 -1 $3,708.34 201 - 082 -004 -7 $1,729.30 260- 050 -002 -5 $3,708.34 201 - 082 -006 -2 $1,729.30 260- 050 -003 -3 $3,708.34 201 - 082 -007 -0 $1,729.30 260- 071 -003 -8 $3,708.34 Total 3 parcelsl $5,187.90 260- 071 -004 -6 $3,708.34 260- 072 -005 -2 $3,708.34►! 260- 072 -006 -0 $3,708.34 Assessor's Parcel Amount Total 7 parcels $25,958.38 230 - 050 -008 -5 $2,174.88 230 - 050 -009 -3 $2,174.88 F.... 230- 050 -011 -9 $2,174.88 Assessor's Parcel Amount 230 - 050 -013 -5 $2,174.88 198 - 160 -017 -2 $199.72 230 - 060 -002 -6 $1,938.48 198 - 160 -018 -0 $1,542.44 230 - 060 -003 -4 $1,938.48 198 - 160 -020 -6 $1,542.44 230 - 060 -005 -9 $1,938.48 198- 160 -021 -4 $1,542.44 230- 060 -006 -7 $1,938.48 198 - 160 -022 -2 $1,542.44 230 - 060 -008 -3 $1,938.48 198 - 160 -023 -0 $1,542.44 Total 9 parcels $18,391.92 198 -160 -024 -8 $1,542.44 198 - 160 -025 -5 $1,542.44 198 - 160 -027 -1 $1,542.44 198 -160 -029 -7 $1,542.44 198 - 160 -030 -5 $1,542.44 198 - 160 -026 -3 $1,542.44 Total 12 parcels $17166.56 ;...rte .i .:. v.. ..... .. .. .:: � . Assessor's Parcel Amount Assessor's Parcel Amount 155- 060 -011 -6 $2,467.64 198- 131 -002 -0 $1,377.36 155 - 060 -012 -4 $2,467.64 198 - 131 -003 -8 $1,377.36 162- 030 -002 -8 $2,467.64 198 - 131 -005 -3 $1,377.36 Total 3 parcelsl $7,402.92 198 - 131 -006 -1 $1,377.36 198 - 131 -007 -9 $1,377.36 z,. ` ; , . 198- 131 -008 -7 $1,377.36 Assessor's Parcel Amount 198 - 131 -010 -3 $1,399.30 192 - 011 -013 -5 $1,438.76 198 - 131 -011 -1 $1,399.30 192- 011 -014 -3 $1,438.76 198- 131 -012 -9 $1,399.30 192- 012 -003 -5 $1,438.76 198 - 131 -018 -6 $1,399.30 192 - 012 -004 -3 $1,438.76 198 - 131 -020 -2 $1,399.30 192 - 012 -005 -0 $1,438.76 198 - 131 -028 -5 $1,377.36 192 - 012 -007 -6 $1,438.76 198 - 131 -029 -3 $1,377.36 192 - 012 -008 -4 $1,438.76 198 - 131 -030 -1 $1,377.36 Total 7 parcelsi $10,071.32 198 - 140 -004 -1 $1,399.30 198 -140 -005 -2 $1,399.30 IN 198- 140 -006 -0 $1,377.36 Assessor's Parcel Amount 198 - 140 -008 -6 $1,377.36 198 - 050 -013 -4 $2,177.48 198 - 140 -009 -4 $1,377.36 198 - 050 -014 -2 $2,177.48 198 - 140 -010 -2 $1,377.36 198- 050 -015 -9 $2,177.48 198- 140 -011 -0 $1,377.36 198 - 050 -016 -7 $2,177.48 198 - 140 -013 -6 $1,377.36 198 - 050 -017 -5 $2,177.48 198 - 140 -015 -1 $1,377.36 198 - 050 -018 -3 $2,177.48 198 - 140 -017 -7 $1,377.36 198 - 050 -019 -1 $2,177.48 198 - 140 -018 -5 $1,377.36 198 - 050 -021 -7 $2,177.48 198 - 140 -019 -3 $1,377.36 198 - 050 -022 -5 $2,177.48 198 - 140 -020 -1 $1,377.36 Total 9 parcelsi $19,597.32 198 - 140 -021 -9 $1,377.36 Total 28 arcelsj $38,719.66 Assessor's Parcel Amount Assessor's Parcel Amount 191- 062 -007 -7 $3,103.86 201 - 040 -004 -8 $1,209.64 191- 062 -025 -9 $3,103.86 201 - 040 -006 -3 $1,209.64 191- 062 -026 -7 $3,103.86 201 - 040 -008 -9 $1,209.64 Total 3 parcels $9,311.58 201 - 040 -009 -7 $1,209.64 201 - 040 -010 -5 $1,209.64 +tl. . ,.,. 201 - 040 -011 -3 $1,209.64 Assessor's Parcel Amount 201- 040 -013 -9 $1,209.64 192 - 020 -013 -4 $1,410.06 201 - 040 -014 -7 $1,209.64 192- 020 -014 -2 $1,410.06 201- 040 -015 -4 $1,209.64 192- 020 -015 -9 $1,410.06 201 - 040 -016 -2 $1,209.64 192- 020 -016 -7 $1,410.06 201 - 040 -020 -4 $1,209.64 192- 020 -018 -3 $1,410.06 201- 040 -021 -2 $1,209.64 192 - 020 -019 -1 $714.06 Total 12 Parcels $14,515.68 192- 020 -022 -5 $1,410.06 192 - 020 -029 -0 $1,410.06 JC t 2, - ; t 192- 020 -032 -4 $1,410.06 Assessor's Parcel Amount 192 - 020 -033 -2 $1,410.06 197 - 130 -026 -2 $3,183.52 192- 020 -035 -7 $1,410.06 197- 140 -028 -6 $3,183.52 192 - 020 -036 -5 $1,410.06 197 - 140 -035 -1 $3,183.52 192 - 020 -039 -9 $1,410.06 197 - 140 -036 -9 $3,360.46 192- 020 -041 -5 $1,410.06 197- 140 -041 -9 $3,183.52 192 - 020 -045 -6 $1,410.06 197 - 140 -043 -5 $3,006.58 Total 14 parcels $20,454.90 197- 140 -044 -3 $3,183.52 197 - 140 -048 -4 $1,680.24 197 - 250 -008 -4 $3,006.58 Assessor's Parcel Amount Total 9 Parcels $26,971.46 167- 130 -006 -7 $8,396.46 167 - 130 -014 -1 $3,370.46 167 - 160 -001 -1 $3,370.46 Assessor's Parcel Amount 167 - 160 -007 -8 $3,370.46 187 - 120 -014 -1 $3,371.64 167- 160 -008 -6 $3,370.46 187- 120 -020 -8 $1,185.80 167 - 160 -021 -9 $3,370.46 187 - 120 -025 -7 $3,371.64 Total 6 Parcels $25,248.76 187 - 120 -042 -2 $3,371.64 187- 120 -041 -4 $3,371.64 Total 5 Parcels $14,672.36 Assessor's Parcel Amount Assessor's Parcel Amount 197 - 140 -030 -2 $4,689.42 197 - 150 -013 -5 $4,868.28 197 - 162 -013 -1 $4,689.42 Total 3 Parcelsi $14,247.12 198 - 111 -003 -2 $1,553.22 198 - 111 -004 -0 $1,553.22 198 - 111 -005 -7 $1,553022 198 - 112 -008 -0 $1,553.22 198 - 112 -009 -8 $1,553.22 198- 112 -010 -6 $1,553.22 Total 6 Parceisl $9,319.32 Assessor's Parcel Amount Total Count: 194 Total Arnount:1 $363,653.72 192- 041 -010 -5 $1,594.06 192- 041 -011 -3 $1,594.06 192- 041 -012 -1 $1,594.06 192- 041 -013 -9 $1,594.06 192- 041 -014 -7 $1,594.06 192- 041 -015 -4 $1,594 ' 06 192- 041 -016 -2 $1,594.06 192- 041 -018 -8 $1,594.06 192- 042 -002 -1 $1,594.06 192- 042 -007 -0 $1,594.06 192- 042 -009 -6 $1,594.06 192- 060 -011 -9 $1,594.06 192- 060 -014 -3 $1,594.06 192 - 060 -023 -4 $1,594.06 Total 14 Parcels $22,316.84 RESOLUTION NO. A RESOLUTION DIRECTING THAT THE 2007 -08 CAPACITY USE PROGRAM CHARGES AND THE 2007 -08 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS BE COLLECTED ON THE CONTRA COSTA COUNTY TAX ROLL WHEREAS, the Central Contra Costa Sanitary District (CCCSD) has entered into written agreements with certain commercial tenants and commercial property owners to participate in CCCSD's Capacity Use Program for payment of Capacity Fees; and WHEREAS, the commercial property owners have elected to pay the Capacity Use Program charges in annual installments over a period of fifteen years; and WHEREAS, the Central Contra Costa Sanitary District (CCCSD) has entered into written agreements with certain property owners who have formed Contractual Assessment Districts to pay for sewer improvements over a ten -year period; and WHEREAS, the CCCSD Code provides that CCCSD may elect to collect current charges on the tax rolls as provided by Section 5470 and following, of the California Health and Safety Code; and WHEREAS, it is considered economical and efficient to collect the Capacity Use Program charges for the 2007 -08 fiscal year on the Contra Costa County tax roll; and WHEREAS, it is considered economical and efficient to collect the assessments for the Contractual Assessment Districts for the 2007 -08 fiscal year on the Contra Costa County tax roll; NOW, therefore, be it resolved by the Board of Directors of the CCCSD that the 2007 -08 Capacity Use Program charges for the commercial tenants and commercial property owners as listed in Exhibit "A ", and 2007 -08 assessments for Contractual Assessment Districts as listed in Exhibit "B" attached hereto and by this reference made a part hereof, are to be collected on the Contra Costa County Tax Roll. Passed and adopted this 21St day of June, 2007 by the CCCSD Board of Directors by the following vote: AYES: NOES: ABSENT: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District NAENVRSEC \Position Papers \Darner\2007 \Res Cap Use Chges 6- 21- 07.doc Item No. 4.a. 2007 -08 Capacity Use Charges and CAD Assessments Public Hearing for placing 2007 -08 charges and assessments on the Contra Costa County Tax Roll Capacity Use Charges • 25 commercial customers have agreements to pay a portion of their Capacity Fees over a 15 -year period. • Available to high capacity users only. • Annual charges based on actual water use. • 2007 -08 rates were established in Ordinance #243, passed by the Board on April 19, 2007. - • $139,932.60 total charges for 2007 -08. Contractual Assessment District (CAD) Charges • 23 active CADs. • 194 property owners have agreed to pay CAD assessments over a 10 -year period. • One property owner paid off the balance of future assessments during 2006 -07. • $363,653.72 total assessment for 2007 -08. 2007 -08 C.C. County Tax Roll • Public Hearing required to place 2007 -08 Capacity Use Charges and CAD assessments on the property tax roll. • Two CCCSD levies established with County Auditor- Controller. • CCCSD must submit these charges to the County by August 10, 2007. 2 Item No. 4.a. 2007 -08 Capacity Use Charges and CAD Assessments Public Hearing for placing 2007 -08 charges and assessments on the Contra Costa County Tax Roll Capacity Use Charges • 25 commercial customers have agreements to pay a portion of their Capacity Fees over a 15 -year period. • Available to high capacity users only. • Annual charges based on actual water use. • 2007 -08 rates were established in Ordinance #243, passed by the Board on April 19, 2007. • $139,932.60 total charges for 2007 -08. Contractual Assessment District (CAD) Charges • 23 active CADs. • 194 property owners have agreed to pay CAD assessments over a 10 -year period. • One property owner paid off the balance of future assessments during 2006 -07. • $363,653.72 total assessment for 2007 -08. 2007 -08 C.C. County Tax Roll • Public Hearing required to place 2007 -08 Capacity Use Charges and CAD assessments on the property tax roll. • Two CCCSD levies established with County Auditor- Controller. • CCCSD must submit these charges to the County by August 10, 2007. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 6.a. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH NCCI, INCORPORATED, FOR THE CONSTRUCTION OF THE PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3, DISTRICT PROJECT 7234 Submitted By: Initiating Dept /Div.: Gary Rathunde, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. G. Rathunde B. Than cki E W" NRON lliarne M. Kelly General Manager ISSUE: On June 5, 2007, sealed bids were received and opened for the construction of the Piping Renovation and Replacement Project, Phase 3, District Project 7234. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Authorize award of a construction contract to the lowest bidder, NCCI, Inc., and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $1,746,000 including bid price, contingency and construction management. ALTERNATIVES /CONSIDERATIONS: Authorize award of a construction contract. The alternative would be to reject all bids, which is not recommended. BACKGROUND: During the construction of the secondary treatment facilities in the early 1970s, numerous piping systems were installed throughout the treatment plant. These pipes carry the processed wastewater, sludge, steam, air, and other utility services between the various sections of the plant. These pipes have been in place for over thirty years and are showing signs of deterioration. For example, the fuel oil pipelines had recently developed leaks and required repairs. Other pipelines in service for shorter time periods, such as the hypochlorite piping, have required repairs due to leaks caused by pipe degradation accelerated by exposure to sunlight. This project will add covers to protect the new hypochlorite piping from degradation. Phase 3 of the Piping Renovations and Replacement Project will focus on replacing hypochlorite piping throughout the plant and applying protective coatings to increase their service life. In addition, the underground fuel oil pipelines from the fuel storage tanks to the Solids Conditioning Building will be replaced with a double containment NAPESUP \Position Papers \Rathunde \7234 Award.doc Page 1 of 6 POSITION PAPER Board Meeting Date: June 21, 2007 subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH NCCI, INCORPORATED, FOR THE CONSTRUCTION OF THE PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3, DISTRICT PROJECT 7234 piping system to meet present code requirements. Other piping, such as the auxiliary boiler blow down piping, is being replaced to reduce maintenance that has been required on that piping system. Attachment 1 shows the location of this project work. District staff produced plans and specifications for this project with structural engineering support from the consulting firm of Complete Project Solutions (CPS). The engineer's pre -bid estimate for the construction cost was $1,250,000. The project was advertised on April 27 and May 2, 2007. Three (3) bids, ranging from $1,221,527 to $1,749,800 were received and publicly opened on June 5, 2007. A summary of these bids is shown on Attachment 2. The apparent low bid was from NCCI, Inc. in the amount of $1,221,527. Staff conducted a commercial and technical evaluation of these bids and has determined that NCCI, Inc. is the lowest responsive bidder. District staff will perform construction management, inspection, and construction contract administration. However, staff recommends retaining CPS to provide support services during construction for this project because CPS prepared structural plans and specifications and, therefore, has a solid understanding of that portion of the project design. The construction support services include reviewing shop drawings and submittals, responding to design questions, and performing site visits to verify compliance with the design intent. Staff negotiated a contract amendment with CPS not to exceed $10,000. The allocation of funds required to complete this project, as shown in Attachment 3, is $1,746,000. The Piping Renovation and Replacement Project, Phase 3, is included in the 2006 -2007 Capital Improvement Budget on pages TP -73 and TP -74. Staff has determined that there are adequate funds in the Capital Improvement Budget and Plan for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves replacement or reconstruction to mechanical systems in an existing sewage facility with no increase in capacity. Approval of this award establishes the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $1,221,527 for the construction of the Piping Renovation and Replacement NAPESUP \Position Papers \Rathunde \7234 Award.doc Page 2 of 6 POSITION PAPER Board Meeting Date: June 21, 2007 subject AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH NCCI, INCORPORATED, FOR THE CONSTRUCTION OF THE PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3, DISTRICT PROJECT 7234 Project, Phase 3, to NCCI, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. NAPESUP \Position Papers \Rathunde \7234 Award.doc Page 3 of 6 ATTACHMENT 1 PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3 DISTRICT PROJECT NO. 7234 SUMMARY OF BIDS PROJECT NO.: 7234 DATE: June 5. 2007 PROJECT NAME: Piping Renovation And Replacement Project, Phase 3 LOCATION: Martinez, California ENGINEER EST.: $1,250.000 No BIDDER BID PRICE Name & address NCCI, Inc. 1 Pier 26 - The Embarcadero $1,221,527 San Francisco, CA 94105 Kaweah Construction Co. 2 3960 Industrial Boulevard Suite 300 $1,282,000 W. Sacramento, CA 95691 3 Monterey Mechanical Company 8275 San Leandro Street $1,749,800 Oakland, CA 94621 BIDS OPENED BY /s/ Elaine Boehme NAPESUP \Position Papers \Rathunde \7234 Award.doc DATE June 5, 2007 Page 4 of 6 ATTACHMENT 2 PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3 DISTRICT PROJECT NO. 7234 SITE MAP NAPESUP \Position Papers \Rathunde \7234 Award.doc Page 5 of 6 ATTACHMENT 3 PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 3 DISTRICT PROJECT NO. 7234 POST - BID / PRE - CONSTRUCTION ESTIMATE Page 6 of 6 % of No. Item Description Amount Estimated Construction Cost 1 CONSTRUCTION a. Construction Contract $1,221,527 b. Contingency at 20% $245,473 TOTAL CONSTRUCTION $1,467,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management and Inspection $234,000 - Project Engineering /Operations Department $25,000 SUBTOTAL $259,000 18% b. Consultants - Complete Project Solutions (CPS) $10,000 - Additional specialty inspections $10,000 SUBTOTAL $20,000 1% TOTAL CONSTRUCTION MANAGEMENT $279,000 19% 3 TOTAL CONSTRUCTION PHASE COST $1,746,000 119% 4 TOTAL PREBID EXPENDITURES $70,000 5% 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $349,000 24% 6 TOTAL ESTIMATED PROJECT COST $1,816,000 124% 7 FUNDS AUTHORIZED TO DATE $70,000 8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT $1,746,000 Page 6 of 6 s4-em -1- Ck-, Central Contra Costa Sanitary District June 14, 2007 TO: Honorable Board of Directors FROM: James M. Kelly, General Manager i-�;— SUBJECT: Strategic Plan A summary and the draft Strategic Plan for 2007 -2008 are attached for your information. This Strategic Plan was developed by staff, and was based on prior Strategic Plans and the District's Mission, Vision, Values and Goals. The Mission, Vision, Values and Goals are the same as were presented to the Board in 2001. The plan itself is a proposed operation plan for Staff for 2007 -2008. One addition to this Strategic Plan is metrics for the proposed activities. I plan to present an overview of the Strategic Plan at the June 21, 2007 Board meeting, and solicit your input and guidance. After receiving and responding to your input and guidance, Staff requests the Board consider endorsing the District's Mission, Vision, Values and Goals, and concurrence with the Strategic Plan. JMK:slc Central Contra Costa Sanitary District Strategic Plan 2007 -2008 This Strategic Plan is based on the District's mission to provide high quality collection and treatment of wastewater, recycled water, and household hazardous waste service to the residents and businesses of Central Contra Costa County. Protecting the public health and the environment is the District's mission and call to action. In order to accomplish the District's mission, the District embarked on a goal - setting process at the turn of the Millennium. The goals hold true today: • Exceptional customer service • Full regulatory compliance • Responsible rates • High performance organization Forces Affecting Strategic Planning The process of developing a Strategic Plan for the District begins by identifying the factors that shape how the District can and will operate. This includes changes in Federal, State and local regulations, environmental issues, employee recruitment and retention, inflation, and increased demands for service that may be at odds with available resources. Strategies are then developed to address the issues raised by these factors in order to meet and fulfill the Goals that define the District for the public and for itself. Federal and State Issues • Changes in Federal and State laws for wastewater treatment and discharge • Actions to minimize sewer overflows • Air emissions under increasingly stringent regulations • Reduction of green house gases • Need to "Be Green" has never been greater Local Concems • Approximately one -third of the District employees will be eligible to retire in the next five to seven years. • Filling positions may be difficult due to statewide labor shortages in the engineering, crafts, and plant operation fields. • Healthcare and the cost of pensions are increasing. • Unfunded liabilities from retiree medical costs must be addressed, • Current financial projections call for annual rate increases to meet the District's operations plan and increased regulations. GOAL: Exceptional Customer Service 1. Strategy: Update the District's Public Outreach Program Objective One: Develop a comprehensive and cohesive action plan for communication with the public for FY 2007 -2008. Objective Two: Utilize existing mission statement, "Protecting public health and the environment," to publicly affirm the District's commitment as a steward to the environment and to reinforce positive public perception of the District and its programs. Objective Three: Increase written communications with the public (third Pipeline, increased press releases and media coverage opportunities, etc.) Objective Four: Improve customer service feedback though use of customer surveys. Z Strategy: Upgrade District Website Objective One: Have a more user - friendly site that will ultimately promote web - based customer service such as on -line business transactions, job applications, and permit applications. 3. Strategy. Establish benchmarks for exceptional customer service. Objective: Create a District manual of customer service standards. Begin training employees on customer service standards by June 2008. 4. Strategy. Maintain District readiness to respond to emergencies affecting the public health and /or environment. Objective One :. Maintain a current Emergency Management Plan and train employees in emergency response. 2 GOAL: Full Regulatory Compliance 1. Strategy. Operations Plan — Manage District operations to ensure full regulatory compliance. Objective One: Ensure that the District remains both prepared and flexible enough to meet the regulatory requirements of our National Pollutant Discharge Elimination System Permit (NPDES). Objective Two: Continue work on overflow reduction with focus on effective cleaning and point repairs. Objective Three: Reduce pollutants entering the waste stream through source control and pollution prevention. Objective Four: Ensure that Plant Operations Department (POD) will maintain the plant to achieve full regulatory compliance. 2. Strategy., Capital Plan — Manage District capital plan to ensure full regulatory compliance. Objective One: Anticipate both real and potential changes in local, State and Federal laws and regulations that might impact the District and be prepared to respond to those changes. Objective Two: Develop controls to reduce mercury in the plant effluent. Objective Three: Develop Sanitary Sewer Overflow Prevention Strategy to reduce sewer system overflows by conducting condition assessment of all District sewers and prioritizing repair of those in poor condition. Objective Four: Develop a strategy to reduce green house gas (GHG) emissions and to mitigate the direct impact of global warming on the treatment plant. Objective Five: Look for opportunities to minimize our impact on the environment. GOAL: Responsible Rates 1. Strategy. Ten -Year Financial Plan - Update long -term financial plan to proactively manage District resources. Objective One: Ensure that operational costs throughout course of the Plan are effectively managed. Objective Two: Update and maintain Capacity every five years for all treatment and collection system infrastructure. Objective Three: Conduct condition assessments. Objective Four: Maximize revenues to effect full cost pricing of services. Objective Five: Improve revenue projections. 3 GOAL: High Performance Organization 1. Strategy. Workforce Plan — Retain and train qualified employees for promotional opportunities, as well as attract new employees. Objective One: Update Succession Plan to address department needs, assess potential turnover, and prepare to fill vacancies. 2. Strategy: Workforce Training and Development — Ensure that each employee has a development plan as part of their employee performance appraisal. Objective One: Manage employee performance to ensure goals are met. Objective Two: Develop employees through in -house training. Objective Three: Provide leadership development training for managers, supervisors, and journey -level positions. Objective Four. Provide opportunities for job knowledge transfer through cross training, updating manuals, job shadowing, coaching, and mentoring. Objective Five: Establish Operator Training program. 3. Strategy: To be an Employer of Choice as a high performance organization that attracts and retains competent, motivated, and well - qualified employees. Objective One: Benchmark policies and practices against other agencies to remain as an employer of choice. Objective Two: Support the use of cutting -edge technology and innovation. Objective Three: Maintain high employee retention. 4. Strategy. Establish partnerships with cities, county and other districts that add value to District ratepayers by reducing costs, increasing revenues, or improving customer service. Objective One: Coordinate capital projects with other jurisdictions to maximize cost savings and reduce impacts to customers. Objective Two: Provide environmental services to other jurisdictions where efficiencies are created for both agencies. 4 Board Meeting of June 21, 2007 Announcements Item 7.a.3) a) San Ramon Pumping Station Emergency Response Exercise Newsletter Article The City of San Ramon will be including an article in the next city newsletter about the emergency response exercise held at the San Ramon Pumping Station on Wednesday, March 28th. The newsletter will be mailed to all San Ramon residents at the end of June 2007. The text for the article was sent to us by San Ramon Engineering Services Director Joye Fukuda and is attached. b) Greenhouse Gas Inventory for Calendar Year 2006 Assembly Bill 32, The Global Warming Solutions Act, requires that entities develop an inventory of greenhouse gas emissions (GHG) and begin mandatory reporting of GHG emissions in 2009 for calendar year 2008. In order to prepare for the mandatory reporting and become familiar with GHG estimation methods and protocols, the District became a member of the California Climate Action Registry (CCAR). The CCAR was created by the California legislature to develop GHG estimation methods and to maintain a statewide inventory of estimated GHG emissions. Participation in the CCAR is voluntary, but the State of California has indicated that future mandatory GHG inventories will have to be completed using methodology from the CCAR. As a member of the CCAR, the District has committed to quantify our GHG emissions once a year and submit that inventory to the CCAR. Staff is preparing our GHG inventory for 2006 using the CCAR methods and will submit it to the CCAR by June 30, 2007. c) Grant from the Bay Area Air Quality Management District ( BAAQMD) At the May 4, 2006 Board meeting, it was announced that the District would receive a $72,000 grant from the BAAQMD for the installation of filters on heavy - duty vehicles. The filters remove diesel particulates, which have been identified as carcinogenic. The check for the grant amount has been received. d) Natural Gas Purchase Update Recently, staff purchased the remaining one -third of natural gas for July, August, September, and October at an aggregate price of $7.53 per decatherm. Staff is monitoring the price of natural gas for the remainder of fiscal year 2006 - 2007. The price of gas remains high for the period of December 2007 through June 2008. Staff will continue to monitor for purchase opportunities during this period. The budgeted price for fiscal year 2007 - 2008 is $8.60 per decatherm. e) Purchase of Uninterrupted Power Supply from Pacific Power System, Inc. for the Plant Control System Improvements Project, District Project No. 7204 The new UPS system will be located in the Solids Conditioning Building (SCB), and is designed to provide electrical backup power for the SCB Control Room and critical programmable language controllers. A request for competitive pricing was advertised and four bids were received. The lowest bid was submitted by Pacific Power System, Inc. at a total cost of $29,355. The Board of Directors had previously authorized this purchase on September 15, 2005, and March 16, 2006. This is provided for information and no additional action will be required by the Board. f) Proposals for HHWCF Disposal and Temporary Labor Services The current contract to provide disposal services and temporary labor for the Household Hazardous Waste Collection Facility ( HHWCF) will expire in September. In response to a formal request, the District received five proposals to provide household hazardous waste disposal and temporary labor services for the next 3 years. The proposals will be evaluated by District staff and a report will be presented to the Board Household Hazardous Waste Committee on June 26th. Tentatively, a contract is scheduled to be considered for approval by the Board on July 19th Item 7.a.3)a. Local Agencies Conduct Emergency Response Exercise The City of San Ramon, San Ramon Valley Fire Protection District, San Ramon Valley Unified School District, California High School and Central Contra Costa Sanitary District are public agencies that may be called upon to respond to an emergency. The agency staff receives ongoing training during the year and an actual field exercise provides for an invaluable training opportunity. During winter months the joint agencies met to plan and prepare for an emergency field exercise at the Central San Larwin Pump Station, located on Mangos Drive. Staff provided notification to the public prior to the exercise by a mailing to the surrounding area and door hangers in the immediate vicinity. The extensive planning effort culminated in the field exercise on March 28, 2007. Fifty -five staff and numerous field response vehicles and equipment participated in the field exercise, and interested residents stopped to talk to staff and observe. Immediately following the exercise, staff met to debrief and update the response plan. All agreed that the joint agencies exercise was a huge success. The City will count this exercise towards its ongoing Emergency Response and Homeland Security efforts. Agenda Item 7 . a. 3 ) Board Meeting of June 21, 2007 Announcements g) Alhambra Valley Annexation CEQA Compliance Staff has discussed the available approaches to the District's CEQA compliance for the Alhambra Valley Annexation (AVA). Since time is of the essence and the AVA for the 242 properties within the urban limit line is not particularly controversial, a staff - prepared mitigated negative declaration would be appropriate for them. Staff is expediting the environmental documentation for the 242 properties within the urban limit line. The nine properties outside the urban limit line proposed to be considered separately so as to not delay the connection of the other 242 properties due to a likely CEQA challenge if annexation of the nine properties were to be proposed. The District received a letter from Mr. Ted Radosevich strongly opposing annexation of properties outside the urban limit line (attached). Prior to considering annexation of the nine parcels, the District would need to research the ballot measures that approved the urban limit line. Based on that research, the District could consider what would be an appropriate approach. Possible approaches include preparing an Environmental Impact Report for the nine properties, providing service of some or all of the nine properties by an out -of- service area contract, or deferring the matter until the urban limit line issues are resolved for the nine properties. h) Concord Naval Weapons Stations Reuse Project Regarding the Concord Naval Weapons Station Reuse Project, Environmental Services Division Manager Curt Swanson attended a June 14 scoping meeting held by the City of Concord to identify issues to be addressed in a forthcoming EIR. At the meeting and in a follow -up letter responding to a Notice of Preparation on the same subject, Curt identified that the project needs to develop acceptable comprehensive plans for the provision of District wastewater collection and /or treatment services and recycled water. The project's EIR then needs to analyze the environmental effects of those plans, including impacts associated with related greenhouse gas production. Later this summer, the City will be forming a Technical Advisory Committee with representatives of area utilities to discuss these types of infrastructure issues. The District will be participating on that committee. Virginia M. Radosevich Ted Radosevich 5945 Taft Ave. Oakland, CA 94618 June 11, 2007 Mr. Curtis Swanson Division Manager CCCSD 5019 Imhoff Place Martinez, CA 94553 Re: Alhambra Valley Trunk Sewer Project DP 5919 7.a.3)g) . RECEIVED CCCSD ENVIRONMENTAL SERVICES We are writing with respect to our property at 135 Gordon Way, Martinez, CA 94553, which is in the area of the proposed trunk line extension. We are generally supportive of the project, and to assure that we are kept informed, ask that all written communications be mailed to the following address: Virginia M. Radosevich C/O Ted Radosevich 5945 Taft Ave. Oakland, CA 94618 Also, can you please add us to the mailing list for any materials related to the proposed annexation and any required environmental documentation, particularly any required CEQA material for the LAFCO annexation? While we would be supportive of the annexation of any property within the existing Urban Limit Line, we would strongly oppose any annexation outside of the existing Urban Limit Line. The County- adopted Urban Limit Line is an important policy and environmental action by the County. Breaching the Urban Limit Line would likely have numerous, significant adverse environmental impacts, requiring a separate and full EIR distinct from any analysis of those properties inside the Urban Limit Line. We would urge you to set aside any efforts to annex land outside the Urban Limit Line at this tune, and place that action in a separate and distinct CEQA and LAFCO process. Thank you for your attention to this matter, and we look forward to receiving future communications at the above address. Very tW yours, se Ted C. Radosevich cc: Kent Alm, Esq. Rcopy District FAX: (925) 228 -4624 Dear Mr. Wright: NOTICE OF PREPARATION COMMENTS; CONCORD NAVAL WEAPONS STATION (CNWS) REUSE PROJECT Thank you for the opportunity for the Central Contra Costa Sanitary District (CCCSD) to provide input to this process. The substantial increase in population envisioned from the proposed development of the Concord Naval Weapons Station poses a concern with respect to the construction of significant CCCSD wastewater collection and treatment facilities that may be required to accommodate this growth and the associated costs of these facilities. A large portion of the Concord Naval Weapons Station property is within CCCSD's annexed boundaries. CCCSD is responsible for wastewater collection, treatment, and disposal for any development within CCCSD's boundaries approved by the City of Concord. Furthermore, CCCSD will be responsible for treating wastewater from development of the remainder of the Concord Naval Weapons Station property, whether collected directly by CCCSD or by the City. A comprehensive plan for the provision of CCCSD wastewater utility service acceptable to CCCSD must be developed for this project. This plan must address the regulatory issues, technical feasibility, facilities needs, and means for financing the needed facilities. The plan must subsequently be analyzed in the project EIR that CCCSD, as a Responsible Agency, likely will need to use to approve construction of the needed facilities. As the CNWS Reuse Project is a potentially large development in an undeveloped area, CCCSD urges the City to consider the maximum use of recycled water when creating the CNWS Reuse Project and preparing the related EIR. The sustained use of recycled water for landscape irrigation, industrial, and other appropriate uses will conserve water supplies. Planning for recycled water distribution and storage systems and dual plumbing systems for commercial, industrial, and residential areas now will minimize the cost of these facilities. The City should also consider the impacts on climate change and greenhouse gas production that will result from wastewater collection and treatment for the proposed CNWS Reuse Project. Specifically, the regulatory requirements and resulting reduction activities that will stem from Assembly Bill 32 (Global Warming Solutions Act of 2006) needs to be addressed by the project plan and EIR, N: \ENVRSEC\ Admin ~Swanson%Letters12007\Concord Naval Weapons Station NOP Response 6- 07.doc ��,� a:•, •; :,,; ,,,i.,•, JAMES M. KELLY June 15, 2007 General Manager KENTON L. ALM Counsel /or the Dishky (510) 008-2000 Michael Wright, Director ELAINE R. BOENME Concord Naval Weapons Station Reuse Project Secretary o/t w mtfkt 1950 Parkside Drive MS/1113 Concord, CA 94519 Dear Mr. Wright: NOTICE OF PREPARATION COMMENTS; CONCORD NAVAL WEAPONS STATION (CNWS) REUSE PROJECT Thank you for the opportunity for the Central Contra Costa Sanitary District (CCCSD) to provide input to this process. The substantial increase in population envisioned from the proposed development of the Concord Naval Weapons Station poses a concern with respect to the construction of significant CCCSD wastewater collection and treatment facilities that may be required to accommodate this growth and the associated costs of these facilities. A large portion of the Concord Naval Weapons Station property is within CCCSD's annexed boundaries. CCCSD is responsible for wastewater collection, treatment, and disposal for any development within CCCSD's boundaries approved by the City of Concord. Furthermore, CCCSD will be responsible for treating wastewater from development of the remainder of the Concord Naval Weapons Station property, whether collected directly by CCCSD or by the City. A comprehensive plan for the provision of CCCSD wastewater utility service acceptable to CCCSD must be developed for this project. This plan must address the regulatory issues, technical feasibility, facilities needs, and means for financing the needed facilities. The plan must subsequently be analyzed in the project EIR that CCCSD, as a Responsible Agency, likely will need to use to approve construction of the needed facilities. As the CNWS Reuse Project is a potentially large development in an undeveloped area, CCCSD urges the City to consider the maximum use of recycled water when creating the CNWS Reuse Project and preparing the related EIR. The sustained use of recycled water for landscape irrigation, industrial, and other appropriate uses will conserve water supplies. Planning for recycled water distribution and storage systems and dual plumbing systems for commercial, industrial, and residential areas now will minimize the cost of these facilities. The City should also consider the impacts on climate change and greenhouse gas production that will result from wastewater collection and treatment for the proposed CNWS Reuse Project. Specifically, the regulatory requirements and resulting reduction activities that will stem from Assembly Bill 32 (Global Warming Solutions Act of 2006) needs to be addressed by the project plan and EIR, N: \ENVRSEC\ Admin ~Swanson%Letters12007\Concord Naval Weapons Station NOP Response 6- 07.doc ��,� a:•, •; :,,; ,,,i.,•, Concord Naval Weapons Station Reuse Project June 15, 2007 Page 2 We would be happy to meet with you to discuss our comments in more detail. If you have any questions regarding these comments, please contact Engineering Assistant III Russell Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Environmental Services Division Manager CWS /RBUmvp N:I ENVRSECIAdmin \SwansonlLetters�20071Concord Naval Weapons Station NOP Response 6 -07.doc Item7.b.1) m e y e r s I n a v e riback silver & wilson professional low corporation Kenton L. Alm Attorney at Law 510.808.2000 June 14, 2007 Jim Nejedly Honorable Board Members Board President Board of Directors Central Contra Costa Sanitary District Central Contra Costa Sanitary District 5019 Imhoff Place 5019 Imhoff Place Martinez, CA 94553 Martinez, CA 94553 Re: Presentation of Materials Concerning Revisions to the District Code Honorable Board Members: At the Board meeting on June 21, District Counsel is agendized to present a brief report on the status of the District Code update. At that time I will be soliciting direction from the Board with regard to how the Board seeks to have staff and me proceed with the presentation of the detailed and voluminous materials concerning revisions to the multiple Titles of the District Code. Since the last global District Code revision was in approximately 1986, many of the changes are essentially editorial, not substantive or reflective of a change in District policy. However, there are at least a half a dozen areas that reflect modifications to past policies or practices that certainly require Board consideration and direction. Based on prior Board comments, we have prepared a draft summary of the changes, which in final form will be approximately 15 pages in length. However, that summary does not presently provide any in depth discussion as to the several policy issues which may deserve your attention. After a discussion with staff, it was suggested that there are several ways that we can approach this issue. One suggestion is that we break up the presentation into approximately three parts and provide a one half hour type presentation at several successive Board meetings. If this were to occur, we would suggest the first presentation to be at the second meeting in July. This would potentially allow us to move to the Code adoption hearing in September or the first meeting in October. Alternatively, we could schedule a "front to back" single presentation. However that presentation would likely take more than an hour and be somewhat overwhelming with details. Certainly if the Board so desired, a separate workshop could be set up to address this issue or a variety of other approaches could be implemented. From my perspective, we should be ready to move forward with final draft documents in a couple of weeks and can likely accommodate any approach which the Board finds most appropriate. 55512th Street, Suite 1500 1 Oakland, California 94607 1 tel 510.8082000 I fax 510.444.1108 www.meyersnave.com LOS ANGELES • OAKLAND • SACRAMENTO - SAN FRANCISCO SANTA ROSA Honorable Board Members June 14, 2007 Page 2 If you seek to discuss an approach prior to the Board meeting, please feel free to give me a call at 510- 808 -2081 or discuss it with Jim Kelly. Thank you. Very truly yours, ,f �* Kenton L. Alm KLA:mcv s7e73s._l i June 21, 2007 CCCSD Code Revisions: 7.b. Summary by Title Title 1: General Provisions Primarily editorial, cleanup and definitional changes. Title 2: Administration Editorial changes and cleanup. Title 5: Permits and Licenses Primarily editorial and cleanup modifications to permit process (permit counter), permit enforcement, new provisions on contractor discipline. Title 6: Fees and Charges Complex and lengthy, but primarily editorial changes. No major policy issue shifts. Title 7: Real Property and Improvements Largely all new provisions dealing with easements, encroachments, leases, etc. Needs policy review of Board. Title 9: Sewers Substantial revisions, but mostly editorial. Several policy issues, such as overflow device enforcement. Title 10 Source Control Completed; changes adopted by Board. Title 11: Recycled Water Primarily editorial revisions and minor changes. 980476 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 21, 2007 No.: 8.a. Engineering- Type of Action: AUTHORIZE AGREEMENT subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL FOR PROFESSIONAL ENGINEERING SERVICES TO DESIGN THE FLUSH KLEEN FORCEMAIN RENOVATION, DISTRICT PROJECT 5949 AND THE MINER ROAD TRUNK SEWER RENOVATION, DISTRICT PROJECT 5951 Submitted By: Initiating Dept /Div.: Paul Seitz, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: P. Seitz A. Rozul cki .�w A. Farre gam s M. Kelly, eneral Manager ISSUE: Board of Directors' authorization is required for the General Manager to execute a professional engineering services agreement in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell with a cost ceiling of $500,000 for the design of the Flush Kleen Forcemain Renovation Project (DP 5949) and the Miner Road Trunk Sewer Renovation Project (DP 5951). FINANCIAL IMPACTS: The design cost of the project will be approximately $500,000. The estimated project construction cost is about $5,000,000. ALTERNATIVES /CONSIDERATIONS: An alternative would be to hire additional engineering staff. The broad range of professional expertise needed would require hiring numerous people. It has been the District's practice to augment staff with consultants on specialty designs and larger projects. BACKGROUND: The Flush Kleen pumping station is located in the East Bay Municipal Utility District (EBMUD) potable water watershed and a high level of reliability of the pumping station and forcemains has to be maintained. Currently, the pumping station has two parallel forcemains, one 6 -inch and one 10 -inch. The larger 10 -inch forcemain is 1,750 linear feet and is constructed of a pipe material known as Permastrand. This type of pipe is no longer available and is very difficult to repair when damage or failure occurs. To maintain high reliability of the Flush Kleen pumping system the 10 -inch forcemain needs to be replaced. Segments of the trunk sewer in Miner Road and Camino Pablo were identified as under capacity in the 2000 Collection System Master Plan Update. In addition, CCTV WPESUP \Cbradley \Position Papers \Seitz \DP 5949 -5951 Authorize Agreement.doc Page 1 of 2 POSITION PAPER Board Meeting Date: June 21, 2007 subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH BROWN AND CALDWELL FOR PROFESSIONAL ENGINEERING SERVICES TO DESIGN THE FLUSH KLEEN FORCEMAIN RENOVATION, DISTRICT PROJECT 5949 AND THE MINER ROAD TRUNK SEWER RENOVATION, DISTRICT PROJECT 5951 inspection of these sewers indicated that the pipes contain numerous cracks and are deteriorating. The Miner Road Trunk Sewer Renovation Project will renovate approximately 9,000 linear feet of 8 -inch to 27 -inch sewers located in Camino Pablo, Miner Road, and Lombardy Lane in Orinda. Due to the proximity of the Flush Kleen Forcemain Renovation and the Miner Road Trunk Sewer Renovation, both projects will be constructed in fiscal year (FY) 2007 -08. A formal design consultant section process was conducted. Requests for Proposals (RFPs) were sent to qualified consultants who previously participated in a selection process for a District project but were not chosen. Brown and Caldwell was selected to design the project based on their project team qualifications, design experience in similar -sized projects, and their thorough understanding of the complexities of this project. A professional engineering services agreement with a cost ceiling of $500,000 has been negotiated with Brown and Caldwell. The Flush Kleen Forcemain Renovation Project is included in the 2007 -2008 Capital Improvement Budget on pages CS -94 and CS -95. The Miner Road Trunk Sewer Renovation Project is included in the 2007 -2008 Capital Improvement Budget on pages CS -87 and CS -88. The trunk sewer renovation work in Camino Pablo, which will be incorporated into the Miner Road Trunk Sewer Renovation Project, is included in the 2007 -2008 Capital Improvement Budget on pages CS -85 and CS -86. Staff has determined that there are adequate funds available and that the expenditure requirements are consistent with the Collection System Program. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15302 since it involves replacement or reconstruction of an existing utility system involving negligible or no expansion of capacity. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional engineering services agreement with Brown and Caldwell with a cost ceiling of $500,000 for design services for the Flush Kleen Forcemain Renovation, District Project 5949 and Miner Road Trunk Sewer Renovation, District Project 5951. WPESUMbradley \Position Papers \Seitz \DP 5949 -5951 Authorize Agreement.doc Page 2 of 2 W O Z E N co c Q or. 0 CL W cr- • c cz 0 C: cz LL C: C: QD 0 .o cz Y � o cn c :3 0 c H • • 1 cn mima C: a> E a� 0 a E 0 N T N Z 3 fII0 = C LLI CIZ � o � LU LU 7 p K, Lu Ql z E rj d o N, � j ZW ... i Z E W o Z =O 0 W S E z cc 2 � 3 a ° CO z co o LL a U- w�� aJz �gZ KV o8z M8, CL ul =�� Z:ri� W L60 yTH �M Z • • LL U c = C LLI CIZ � o � J = C LLI z 7 p K, Lu Ql z E rj Iii:r LLI IL t %f cc 0 Z E r � C Background • FlushKleen Forcemain — Primary forcemain made of Permastrand — Material no longer available, difficult to repair • Miner Road and Camino Pablo Trunk Sewers — Identified as capacity deficient in Master Plan — Staff determined that the trunk sewers are structurally deficient Significant Construction Impacts • Traffic — High Volumes of Traffic — Safety (workers, commuters, residents) — Mark Thomas & Company to perform traffic study — Submit study to City of Orinda for Approval • Pavement Restoration — Working with City of Orinda — Extent of paving still to be determined 1 Public Outreach • Letters to Public about project efforts • Present project at future City Council Meeting • Hold Public Meeting for homeowners that reside in the project vicinity • Meet with Homeowners where easement lines are being replaced • Newspaper Articles • Coordinate with schools Project Coordination • Met with the City of Orinda's Director of Public Works and EBMUD on April 25, 2007 to discuss project • Coordinate with the City of Orinda's Paving Plan • Coordinate with the City of Orinda's future bridge retrofit and other potential improvements • Coordinate with EBMUD's water line installation on Miner Road 2 Financial • Design • Construction $650,000 $5,000,000 • Construction Mgmt/Inspection $350,000 • Estimated Total Project Cost $6,000,000 Schedule • Design • Bid Period July 2007 — March 2008 • Construction June — Nov. 2008 • Miner Road School Summer break 2008 3 Questions ?