HomeMy WebLinkAbout06/07/2007 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
im-
Board Meeting Date: June 7, 2007 No.: 3.c. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING
OF A QUITCLAIM DEED TO THOMAS P. O'TOOLE, SPECIAL TRUSTEE OF THE
JOHN E. PESSIN 2006 LIVING TRUST FOR A PORTION OF A SEWER
EASEMENT AT 5528 PACHECO BOULEVARD, PACHECO (JOB 2770 - PARCEL 6;
APN 125 - 140 -024)
Submitted By: Initiating Dept. /Div.:
George Harrington Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
V�
Har ' gton J. Miyamoto -Mills C. Swanson A. arre James M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to quitclaim easements and
record documents.
RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to
Thomas P. O'Toole, Special Trustee of the John E. Pessin 2006 Living Trust, and
authorize recording of the documents.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The property owner paid the required Quitclaim
Fee to the District.
BACKGROUND: The existing building located at 127 Aspen Drive, Pacheco predates
the filing of the Subdivision Map for Tract 4856. A 20 -foot sanitary sewer easement was
dedicated to the District on the filed map. An apparent error in locating the property line
on the map resulted in an encroachment of the building at 127 Aspen Drive onto 5528
Pacheco Boulevard and the District's easement. Staff recommends that quitclaiming a
relatively small portion of the easement would be appropriate to facilitate resolution of
the encroachment (see Attachment 1). Staff has determined that the execution of the
Quitclaim Deed will have minimal impact on the operation and maintenance of the
sewer in the existing easement.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of
the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to
Thomas P. O'Toole, Special Trustee of the John E. Pessin 2006 Living Trust, on behalf
of the District, and authorizing recording of the documents with the Contra Costa County
Recorder.
N: \ENVRSEC \Position Papers \Harrington\2007 \PP 2770 Quitclaim O'Toole 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
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Board Meeting Date: JUNE 7, 2007 No.: 3.d. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING THREE GRANTS OF EASEMENT
FROM MT. DIABLO UNIFIED SCHOOL DISTRICT (MDUSD) AND AUTHORIZING
RECORDING OF THE DOCUMENTS (DISTRICT PROJECT 5170 - PARCELS 49,
49A, AND 50)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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M. Mullin J. Miyamoto Mills C. Swanson A. Farrell James M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept and record Grants
of Easement.
RECOMMENDATION: Adopt a resolution accepting three Grants of Easement and
authorizing staff to record the documents with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The District paid the Mount Diablo Unified School District
(MDUSD) a total of $55,808 for the three easements. The individual costs of the
easements were $6,020, $24,072, and $25,716 for parcels 49, 49A, and 50
respectively.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Easements on MDUSD property were required for the Pleasant Hill
Relief Interceptor and Recycled Water Projects. An easement purchase agreement
was executed between CCCSD and the MDUSD on February 4, 1999, and recycled
water easements were approved April 15, 1999. These easements were secured as
part of District Project 4985 (Pleasant Hill Easement Acquisition Project).
On February 27, 2007, the MDUSD Board approved Resolutions 06/07 -82, 06/07 -83
and 06/07 -84 authorizing the execution and conveyance of the Grants of Easement to
CCCSD as shown on Attachments 1 and 2.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting three Grants of
Easement from Mount Diablo Unified School District and authorizing staff to record the
documents with the Contra Costa County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5170 PP Mt Diablo School Dist GOE 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 7, 2007 No.: 3.e. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM MT.
DIABLO UNIFIED SCHOOL DISTRICT (MDUSD) AND AUTHORIZING RECORDING
OF THE DOCUMENTS (DISTRICT PROJECT 5659 — PARCEL 2)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
� �$ — b%— (�h — a&-
M. Mullin J. Miyamoto Mills C. Swanson A. Farrell ames M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept and record Grants
of Easement.
RECOMMENDATION: Adopt a resolution accepting the Grant of Easement and
authorizing staff to record the document with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The District paid $4100 to Mount Diablo Unified School District
(MDUSD) for the easement.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: An easement on MDUSD property was required for the Pleasant Hill
Relief Interceptor and Recycled Water Projects. An easement purchase agreement
was executed between CCCSD and the MDUSD on February 4, 1999, and recycled
water easements were approved April 15, 1999. This easement was secured as part of
District Project 4985 (Pleasant Hill Easement Acquisition Project).
On February 27, 2007, the MDUSD Board approved a resolution authorizing the
execution and conveyance of the Grant of Easement to CCCSD as shown on
Attachment 1.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of
Easement from Mount Diablo Unified School District and authorizing staff to record the
document with the Contra Costa County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5659 PP Mt Diablo Unified School Dist GOE 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.f. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
BERTOLERO DEVELOPMENT CORPORATION, ACCEPTING PUBLIC SEWER
IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION WITH
THE CONTRA COSTA COUNTY RECORDER (JOB 5473 - PARCEL 1; PLEASANT
HILL)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMEND D FOR BOARD ACTION:
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell ames M. Kelly
y" General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement and sewers installed during a recent sewer extension off Astrid Drive in
Pleasant Hill (as shown on Attachment 1). Staff has reviewed the easement
documents, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication for an easement from the Bertolero Development Corporation, accepting
public sewer improvements constructed within the easement, and authorizing recording
of the resolution with the Contra Costa County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5473 PP Bertolero Offer Ded 6- 7- 07.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date June 7, 2007 No.: 3.g. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
WINDEMERE BLC LAND COMPANY, LLC FOR EASEMENTS SHOWN ON THE
RECORDED FINAL MAP OF SUBDIVISION 7976 IN THE DOUGHERTY VALLEY
AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AUTHORIZING
STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY
RECORDER (JOB 5488 — PARCELS 2A, 2B, 2C, 2D and 2E).
Submitted By: Initiating DeptJDiv:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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` M. Mullin n yamoto -Mills . Swanson A. Farrell ames M. Kelly
r �! eneral Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting offers of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: These easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept
easements shown on the recorded final map of Subdivision 7976 that are required for
recent public sewer extensions off Bollinger Canyon Road in the Dougherty Valley area
of San Ramon as shown on Attachments 1 to 5. Staff has reviewed the final subdivision
map, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication
from Windemere BLC Land Company, LLC for easements shown on the recorded final
map of Subdivision 7976 in the Dougherty Valley area of San Ramon, accepting Job
5488 public sewer improvements, and authorizing staff to record the resolution with the
Contra Costa County Recorder.
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
in-
Board Meeting Date June 7, 2007 No.: 3.h. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
CENTEX HOMES FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP
OF SUBDIVISION 8158 IN THE DOUGHERTY VALLEY AREA, ACCEPTING
PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE
RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5494 -
PARCEL 1)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
M. Mullin �J. iyamoto -Mills C. Swanson A. Farrell James M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8158 that is required for a
recent public sewer extension off Bollinger Canyon Road in the Dougherty Valley area
of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision
map, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication
from Centex Homes for an easement shown on the recorded final map of Subdivision
8158 in the Dougherty Valley area of San Ramon, accepting Job 5494 public sewer
improvements, and authorizing staff to record the resolution with the Contra Costa
County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5494 PP Centex 6- 7- 07.doc
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ACCEPT EASEMENTS
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JOB 5494
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date June 7, 2007 No.: 3A. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
WINDEMERE BLC LAND COMPANY, LLC. FOR AN EASEMENT SHOWN ON THE
RECORDED FINAL MAP OF SUBDIVISION 7976 IN THE DOUGHERTY VALLEY
AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING
STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY
RECORDER (JOB 5494 - PARCEL 2)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
� A — - � VL—
V. Mullin J. Miyamoto -Mills C. Swanson A. Farrell Ja es M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 7976 that is required for a
recent public sewer extension off Bollinger Canyon Road in the Dougherty Valley area
of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision
map, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication
from Windemere BLC Land Company, LLC, for an easement shown on the recorded
final map of Subdivision 7976 in the Dougherty Valley area of San Ramon, accepting
Job 5494 public sewer improvements, and authorizing staff to record the resolution with
the Contra Costa County Recorder.
N: \ENVRSEC \Position Papers \Mullin\2007 \5494 PP Windemere 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.j. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
LEN - WINDEMERE VILLAGE 15, LLC FOR AN EASEMENT SHOWN ON THE
RECORDED FINAL MAP OF SUBDIVISION 8154 IN THE DOUGHERTY VALLEY
AREA, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING
STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY
RECORDER (JOB 5500 — PARCEL 1)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Mullin �,t J. �ftaomotollls . Swanson A. Farrell James M. Kelly
'jam General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8154 that is required for a
recent public sewer extension off Bollinger Canyon Road, in the Dougherty Valley area
of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision
map, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication
from LEN - Windemere Village 15, LLC for an easement shown on the recorded final
map of Subdivision 8154, in the Dougherty Valley area of San Ramon, accepting Job
5500 public sewer improvements, and authorizing staff to record the resolution with the
Contra Costa County Recorder.
N: \ENVRSEC \Position Papers \Mullin \2007 \5500 PP Len- Windemere Offer of Ded 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date June 7, 2007 No.: 3.k. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
GREYSTONE HOMES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED
FINAL MAP OF SUBDIVISION 8152 IN THE DOUGHERTY VALLEY AREA,
ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO
RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER
(JOB 5508 — PARCEL 1)
Submitted By. Initiating Dept /Div:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTON:
M. Mullin (� J. Miyamoto -Mills C. Swanson A. Farrell James M. Kelly
N J General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8152 that is required for a
recent public sewer extension off Bollinger Canyon Road in the Dougherty Valley area
of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision
map, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication
from Greystone Homes, Inc. for an easement shown on the recorded final map of
Subdivision 8152 in the Dougherty Valley area of San Ramon, accepting Job 5508
public sewer improvements, and authorizing staff to record the resolution with the
Contra Costa County Recorder.
N:\ENVRSEC \Position Papers \Mullin\2007 \5508 PP Greystone Homes 6- 7- 07.doc
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JOB 5508 - PARCEL 1
I
Attachment
1
Central Contra Costa Sanitary District
AL BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 7, 2007 No.: 3.1. Consent Calendar
Type of Action: INFORMATIONAL
Subject: ADVISE THE BOARD OF THE CLOSE OUT OF NINETEEN CAPITAL
IMPROVEMENT PROJECTS
Submitted By: Initiating Dept /Div.:
Gail Chesler, Associate Engineer Engineering /Environmental Services
EWE AND RECOMMENDED FOR BOARD ACTION:
I
G. Chesler . Swanson A. Far II
�-
mes M. Kelly
eneral Manager
ISSUE: Work has been completed on 19 capital improvement projects. The financial
results are reported to the Board prior to closing the projects' accounts.
RECOMMENDATION: This item is presented to the Board of Directors for information
only. No action is necessary.
FINANCIAL IMPACTS: As a result of the close out of these 19 projects, $558,722 is
being returned to the Treatment Plant, Collection System, and General Improvements
Programs.
ALTERNATIVES /CONSIDERATIONS: No alternatives have been prepared. This is an
informational position paper.
BACKGROUND: Nineteen capital improvement projects have been completed and
staff is closing out the project accounts effective June 30, 2007. Below is a summary of
the allocated budgets and expenditures for the 19 projects by program. Attachment 1
contains a brief summary for each project. Attachment 2 summarizes the allocated
budgets and expenditures for each project.
Program
Allocated
Budget
Expenditures*
Under Spent
(Overruns)
Treatment Plant
$1,572,000
$1,322,830
$249,170
Collection System
$3,043,000
$2,776,997
$266,003
General Improvements
$499,000
$455,451
$43,549
Totals
$5,114,000
$4,555,278
$558,722
*Expenditures are estimated. While they include expenditures through May, some additional
charges will occur during June prior to the end of the fiscal year on the 30tH
RECOMMENDED BOARD ACTION: No action is necessary.
N: \ENVRSEC \Position Papers \Chesler\2007 \PP 2007 Closeout of CIP Projects 6- 7- 07.DOC
Attachment 1
Project Descriptions
Treatment Plant Program
DP 6119 $276K Odor Control Upgrades Project
This project completed the projects recommended in the 1998 Odor Control Facilities
Plan Updates as well as evaluated the need for additional odor control projects.
Completed projects from the 1998 Odor Control Facilities Plan included installation of a
headworks peroxide addition feedback control based on H2S concentration in the air
space above the primary effluent channel and optimization of the spray nozzles on the
headworks and primary sedimentation basin mist odor scrubbers.
DP 7222 $552K Plant Equipment Replacement
Much of the equipment in the treatment plant is reaching the end of its useful life. This
project identified equipment requiring excessive maintenance activity, having a negative
impact on plant processes or no longer supported by its manufacturer. New equipment
selection was coordinated to simplify the number of spare parts kept on site and to
maintain spare equipment for critical processes. Some of the critical pieces of
equipment replaced under this project were the scrubber water pumps, primary sludge
pumps, and primary scum pumps.
DP 7224 $391K Solids Handling Facilities Plan
This project reviewed and updated the last Solids Handling Facilities Plan, which was
done in 1992. The project included estimating population growth through build -out and
then determining if and when additional facilities will be needed. The most pressing
short-term issue was processing dewatered sludge during non - routine operation (i.e.
both Multiple Hearth Furnaces off - line). A design to solve this problem, which includes
a dewatered track loading station, is currently underway. The project determined that
the existing multiple hearth furnaces have approximately 20 years of usable life.
DP 7236 $102K Permanent Composite Sampler Installation
Installed two samplers that will improve the ability to monitor flows into the treatment
plant. Samplers were placed on two pipelines that convey flows from the District's more
industrial areas. Sampling can now be done to establish baseline parameters.
Samples will be analyzed for toxic substances, which will help identify the source of
toxic reactions in the activated sludge process of the treatment plant.
DP 7243 $2K Treatment Plant Roof Improvements
This project inspected the conditions of various roof structures and recommended
improvements. Complaints have been received that a number of roof areas were
leaking. After inspecting conditions, a technical memorandum was prepared to
summarize the findings and recommend a course of action. Roofs identified as needing
replacement will be included in upcoming capital improvements. Other roofs were
identified as requiring maintenance or small repairs.
Collection System Program
DP 2988 $23K Happy Valley Pipe Support
As part of a City of Lafayette project to replace the pedestrian bridge between
Cambridge Drive and the Happy Valley Elementary School, Central San replaced the
support system that attached the main sewer pipeline to the bridge.
DP 4860 $53K Hall Drive Sewer Improvements, Phase 2 B
Leakage from a broken sewer line caused land movement behind two residences on
Hall Drive in Orinda. This project repaired the sewer line, paid for the preparation of
right -of -way and legal documentation, and compensated the homeowners.
DP 4988 $463K Collection System Corrosion Evaluation
The project investigated large diameter concrete pipes at serious risk of corrosion.
Pipes to be evaluation by closed- circuit television (CCTV) were located primarily by
review of hydraulic model runs and as -built drawings. The CCTV portion of this project
did locate quite a few reaches of corroded pipe and resulted in more than five additional
projects including a near - emergency project for gravity sewer replacement between
Lower Orinda Pumping Station and Orinda Crossroads Pumping Station. Other
resulting projects included $6 million in lining projects for the M3, St. Mary's Road, and
Minert/Arkell. Finally, a project was initiated to evaluate methods of controlling
downstream sulfide corrosion at the District's pumping stations.
DP 5285 $399K Pumping Stations Near Term Equip. & Piping Repl.
This project replaced pumps and grinders at the Martinez, Sleepy Hollow, and Concord
Industrial Pumping Stations, and piping and valves at the Moraga and Orinda
Crossroads Pumping Stations. These improvements provide greater operational
reliability and regulatory compliance.
DP 5629 $2K Morello Court Main Sewer Completion
When the developer of the subdivision at Morello Court in Pleasant Hill failed to
compete sewer, water, and street work, Central San, the Contra Costa Water District,
and the City of Pleasant Hill cooperated to demand that the project surety complete the
project. The surety agreed to pay the full amount of bond posted as project security
with each agency, and the work was completed using these funds. Collection System
Operations Department staff completed the main sewer work.
DP 5642 $297K Morello Pedestrian Bridge Repair
The District worked in collaboration with the City of Martinez to replace the sewer pipes
supported beneath two pedestrian bridges in Hidden Lakes Park, Martinez. The sewer
was spot repaired and re- sloped at the same time to maximize flow.
DP 5868 $101K Hall Drive Slide Reconstruction
The reconstruction of the slope at 178 Hall Drive installed geocells and vegetated a
slope that had slid in 2005 due to an overflow at a manhole.
DP 5897 $950K 2006 -07 Development Sewerage Project
This project was used to properly account for District staff time and other direct costs
associated with planning, design review, and inspection of main sewer extensions
installed by developers and individuals and contributed to CCCSD for public use.
These costs are recovered through plan review and inspection rates, fees, and charges.
DP 5924 $361K San Ramon Force Main Landscape Mitigation
The project provided landscape planting at four of the entrances to the Iron Horse Trail
Corridor impacted by the District's force main project. District staff negotiated an
agreement with DERWA to assume a portion of the landscape mitigation cost by
providing four water meters at no cost to the District. The City of San Ramon assumed
ownership of the landscaping and is providing long -term maintenance.
DP 5934 $56K Lancaster Road Trunk Sewer Repair
While performing work on the Sewer TV Inspection Project (DP 5547), a defect was
observed in the sewer extension from Lancaster Road, Walnut Creek, to underneath
Highway 680. Further review of the sewer TV inspection video revealed that a support
pier for the Caltrans sound wall was driven through the trunk sewer. In January 2006,
the District installed a temporary pipe to span the void and maintain dry weather flow.
District staff continued to work with Caltrans staff to prepare a design to remove the
pier, revise the support for the sound wall, and repair the pipe. In November 2006,
Caltrans bid the project and awarded a contract to McGuire and Hester for the repair
work. District staff assisted with project submittals, construction inspection, and post -
construction CCTV to ensure compliance with the contract specifications. The trunk
sewer repair was completed in February 2007.
DP 5945 $72K Diesel Engine Compliance for Pumping Stations
This project produced the stationary diesel engine compliance plan required by
BAAQMD. This included a detailed compilation of data about every stationary diesel
engine at each pumping station and how each stationary diesel engine would comply
with the new diesel Air Toxic Control Measure for Particulate Matter. The compliance
plan was completed and submitted to BAAQMD on time.
General Improvements Program
DP 8172 $371 K General Security Access
The following work was completed under this project:
• Completed a comprehensive security audit which generated recommendations
for internal and external security improvements;
• Installed a keyless entry system on the Headquarters Office Building, Collection
System Operations Building, and the Plant Operations Building;
• Upgraded and expanded the TV surveillance system at the Treatment Plant,
Household Hazardous Waste Collection Facility, CSO, and HOB;
• Installed two new monitoring cameras; one at the Filter Plant and one at Sub -
Station 33;
• Converted existing analog cameras to digital;
• Replaced Sub - Station 82 card reader, panel and monitoring points and door card
reader to upgrade system components to connect to the District's network
system;
• Installed new panel, monitoring points, and card reader at
Warehouse/Mechanical Maintenance Building.
DP 8188 $42K District Property Safety Improvements
The project replaced thirty feet of leaking gas pipe at the Annex (Old Animal Shelter)
prior to temporarily moving staff into the facility.
DP 8220 $43K HOB Improvements Program
This project provided funding for the construction of the Headquarters Office Building
Improvements Program. Expenditures included the purchase of office furniture to
replace outdated and worn out furniture and furniture that was no longer in compliance
with ergonomic standards.
ATTACHMENT 2
CAPITAL PROJECTS TO BE CLOSED OUT
TREATMENT PLANT PROGRAM
DISTRICT
PROJECT
NO.
PROJECT TITLE
ALLOCATED
BUDGET
EXPENDITURES*
UNDERRUN
(OVERRUNS)
6119
Odor Control Upgrades
293,000
276,217
16,783
7222
Plant Equip. Replacement
604,000
551,637
52,363
7224
Solids Handling Facilities Plan
500,000
391,054
108,946
7236
Permanent Composite Sampler
Installation
150,000
102,150
47,850
7243
Treatment Plant Roof Imprvs.
25,000
1,772
23,228
Program Totals
$1,572,000
$1,322,830
$2491170
COLLECTION SYSTEM PROGRAM
DISTRICT
PROJECT
PROJECT TITLE
ALLOCATED
EXPENDITURES*
UNDERRUN
NO.
BUDGET
OVERRUNS
2988
Happy Valley Pipe Support
40,000
23,326
16,674
4860
Hall Drive Sewer Improvements
67,000
52,563
14,437
4988
Collection System Corrosion
522,000
462,665
59,335
Evaluation
5285
Pumping Stations Near Term
399,500
399,500
0
Equip. & Piping Replacement
5629
Morello Court Main Sewer
15,000
2,175
12,825
Completion
5642
Morello Pedestrian Bridge
325,000
296,616
28,384
Repair
5868
Hall Drive Slide Reconstruction
137,500
101,498
36,002
5897
2006 -07 Development
1,040,000
950,000
90,000
Sewerage
5934
Lancaster Road Trunk Sewer
56,000
56,000
0
Repair
5924
San Ramon Force Main
361,000
361,000
0
Landsca a Mitigation
5945
Diesel Engine Compliance for
80,000
71,654
8,346
Pumpinq Stations
Program Totals
$3,043,000
$2,776,997
$266,003
NAENVRSEC \Position Papers \Ches1er\2007\Attach 2 to PP Re 07 CIP Closeouts 6- 7- 07.doc
GENERAL IMPROVEMENTS PROGRAM
DISTRICT
PROJECT
PROJECT TITLE
ALLOCATED
EXPENDITURES*
UNDERRUN
NO.
BUDGET
OVERRUNS
8172
General Security Access
374,000
370,535
3,465
8198
District Property Safety
45,000
42,041
2,959
Improvements
8220
HOB Improvements Program
80,000
42,875
37,125
Program Totals
$499,000
$455,451
$43,549
* Expenditures are estimated. While they include expenditures through May, some
additional charges will occur during June prior to the end of the fiscal year on the 30th.
N: \ENVRSEC \Position Papers \Ches1er\2007Wttach 2 to PP Re 07 CIP Closeouts 6- 7- 07.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.m. Consent Calendar
Type of Action: INFORMATIONAL
Subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE M4 -A FORCEMAIN
RECONSTRUCTION PROJECT, DISTRICT PROJECT 5410
Submitted By: Initiating Dept /Div.:
Wesley Adams, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
/W/A
W. Adams A. Antkowiak A. FarT4 Ames M. Kelly,
General Manager
ISSUE: All work has been completed on the M4 -A Forcemain Reconstruction Project,
District Project 5410, and this project can now be closed out.
RECOMMENDATION: Closeout the project.
FINANCIAL IMPACTS: This closeout will result in $394,041 being returned to the
Collection System Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The District annexed the City of Martinez in 1967. Three pumping
stations (Martinez, Fairview, and Maltby), three pressurized forcemains (M6, M4, and
M2), and three gravity sewer pipes (M5, M3, and M1) were put into service in 1970 to
convey wastewater from the Martinez service area to the District treatment plant.
Additionally, junction structures were built to provide smooth transitions between the
pressured forcemains and gravity sewer pipes. In the last ten years, the District
undertook several capital improvement projects to improve and upgrade the pumping
stations and to install secondary forcemains to provide backup for the existing
forcemains.
In the summer of 1998, staff discovered several leaking joints on the original M4 -A
forcemain (between the Fairview and Maltby Pumping Stations). A portion of the M4 -A
forcemain is above ground and subjected to tidal action. Furthermore, the M4 -A
forcemain is close to Waterfront Road and subject to impact from heavy trucks.
The M4 -A Forcemain Reconstruction Project removed the aboveground portion of the
M4 -A forcemain and installed approximately 4,000 linear feet of 24 -inch HDPE pipe
along the centerline of Waterfront Road. Emergency bypass and drain -back structures
were installed at the Fairview Pumping Station site. Additionally, construction occurred
N: \PESUP \Cbradley \Position Papers\Adams \5410 M4A Forcemain Closeout PP.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject ADVISE THE BOARD OF THE CLOSEOUT OF THE M4 -A FORCEMAIN
RECONSTRUCTION PROJECT, DISTRICT PROJECT 5410
at night to avoid impacts on Acme Landfill, garbage transfer stations, refinery truck
traffic, and other businesses.
On May 4, 2006, the Board of Directors authorized the award of a construction contract
to McGuire and Hester. The Notice to Proceed was issued June 7, 2006. The project
was completed and accepted by the Board on March 15, 2007. The value of the
original contract work was $3,005,947. Construction change orders were issued
totaling $167,139.
The total authorized budget for this project was $4,713,000, which included a
contingency of $484,800. The total project cost was $4,318,959 and the closeout will
result in $394,041 being returned to the Collection System Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
N:\PESUP\Cbradley \Position Papers\Adams \5410 M4A Forcemain Closeout PP.doc Page 2 of 3
ATTACHMENT 1
EXPENDITURE SUMMARY
M4 -A FORCEMAIN RECONSTRUCTION PROJECT (DP 5410)
ACTIVITY
COST
Total Budget
$4,713,000
Construction Contract
$3,005,947
Change Orders
$167,139
Change Orders % of Construction
6%
Total Construction Amount
$3,173,086
Engineering, Design, CM, Tech Services
$997,039
Engineering, Design, CM, Tech Services % of
Construction
33%
Permit Fees, Right of Way, Miscellaneous Expenses
$148,834
Permit Fees, Right of Way, Miscellaneous Expenses %
of Construction
5%
TOTAL PROJECT EXPENDITURES
$4,318,959
TOTAL RETURN TO COLLECTION
SYSTEM PROGRAM
$394,041
NAPESUP\Cbradley \Position Papers\Adams \5410 M4A Forcemain Closeout PP.doc Page 3 of 3
' Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Board Meeting Date: June 7, 2007
Type ofAction: INFORMATIONAL
POSITION PAPER
No.:
3.n. Consent Calendar
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE RECYCLED WATER
PLEASANT HILL (ZONE 1) PROJECT, DISTRICT PROJECT 7167
Submitted By:
Don Berger, Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Initiating Dept /Div.:
Engineering / Environmental Services
D. Berger C. Swanson A. Farrell #rnes M.
Kelly-
eneral Manager
ISSUE: The District's capital budgeting software requires that projects continuing
longer than 10 years be closed and assigned a new project number. The Recycled
Water Pleasant Hill (Zone 1) Project, District Project 7167, was initiated in 1995, and,
therefore, this project must be closed. Work is being continued under a new project
number, District Project Number 7194, Recycled Water - Zone 1 Project.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: None related to this project.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: In 1995, the District entered into an agreement with the Contra Costa
Water District (CCWD) that allowed the District to purvey recycled water to landscape
irrigation customers and commercial users in the Zone 1 area (Attachment 1), which
consists of portions of Pleasant Hill, Concord, and Martinez near the 1 -680 Freeway. A
total of 61 sites were identified for possible connection with a total annual recycled
water demand of 379 million gallons per year. The Recycled Water Pleasant Hill (Zone
1) Project, District Project Number 7167, completed 29 customer connections in the
Zone 1 project area. These customers use almost 200 million gallons per year of
recycled water for a variety of uses including landscape irrigation, dust control, concrete
manufacturing, truck washing, and kennel wash down at the animal shelter. Additional
customers will be connected in the Zone 1 area where economically feasible.
The total authorized budget for the Recycled Water Pleasant Hill (Zone 1) Project,
District Project 7167, is $2,127,00. The total project cost was $2,189,000. An allocation
of $62,000 will be made from the Recycled Water Program to cover the project budget
overrun.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
N: \ENVRSEC \Position Papers \Berger\2007 \PP Advise Closeout DP 7167 6- 7- 07.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.o. Consent Calendar
Type of Action: INFORMATIONAL
Subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE CSO CALTRANS
LEASE AREA SITE IMPROVEMENTS, DISTRICT PROJECT NO. 8215
Submitted By: Initiating Dept /Div.:
Alex Rozul, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
W:. � G
A. ..,
Ames M. Kelly,
General Manager
ISSUE: All work has been completed on the CSO Caltrans Lease Area Site
Improvements Project, District Project 8215, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: The closeout will result in $3,000 being returned to the General
Improvements Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Several reports and site evaluations that were completed for the
Collection System Operations Department (CSOD) maintenance yard identified needed
improvements. The CSOD Caltrans Lease Area and Site Improvements Project
addressed these issues. A lease agreement was entered into with Caltrans, and the
lower yard was expanded under the State Highway 24 overpass to address some of
these issues. Approximately 38,000 square feet was cleared, graded, and paved to
increase yard space for maintenance vehicle parking and to improve vehicle circulation.
Also included in the new lower yard were a vehicle washdown station, a storm water
pretreatment structure, a new fence, security gate, lighting, and landscaping. A failing
metal retaining wall that posed a safety hazard was demolished and replaced with a
concrete wall. The Ducca House was razed and a level paved area was constructed on
the former house site, creating additional parking and storage area for the upper yard.
RBF Consulting prepared the plans and specifications for this project and the
engineer's estimate for construction was $750,000. On August 3, 2006, the Board of
Directors authorized the award of a construction contract to William P. Young
Construction. The Notice to Proceed was issued effective September 18, 2006. The
project was completed and accepted by the Board on March 15, 2007.
NAPESUMCbradley \Position Papers \Rozul \8215- CloseoutPP.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: June 7, 2007
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE CSO CALTRANS
LEASE AREA SITE IMPROVEMENTS, DISTRICT PROJECT NO. 8215
The value of the original contract work for this project was $832,900. Construction
change orders were issued in the total amount of $90,800. The total authorized budget
for the project was $1,286,500, which included a contingency of $166,600. The total
project cost was $1,283,500. The project closeout will result in approximately $3,000
being returned to the Collection System Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
NAPESUP \Cbradley \Position Papers \Rozul \8215- CloseoutPP.doc Page 2 of 3
ATTACHMENT 1
Expenditure Summary
CSO Caltrans Lease Area Site Improvements Project
DP 8215
ACTIVITY
COST
Total Budget
$1,286,500
Construction Contract
$832,900
Change Orders
$90,800
Change Orders % of Construction
11%
Total Construction Amount
$923,700
Engineering, CM, Admin
$359,800
Engineering, CM, Admin - % of Construction
39%
Total Project Expenditures
$1,283,500
Total Return to General Improvements Program
$3,000
NAPESUP\Cbradley \Position Papers \Rozul \8215- CloseoutPP.doc Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007
No.: 3.p. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE INSTALLATION OF THE
NETWORK FIBER OPTIC CABLE AND WIRE RUNS FOR THE PLANT CONTROL
SYSTEM IMPROVEMENTS PROJECT, DISTRICT PROJECT 7204, AND
AUTHORIZE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
David Hefflefinger, Staff Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Hefflefinger B. Than ecki A. Farrell Oarnes M. Kelly,
General Manager
ISSUE: Installation has been completed on the network fiber optic cable and wire runs
for the Plant Control System Improvements Project, District Project 7204, and the work
is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the installation of the network fiber
optic cable and wire runs for the Plant Control System Improvements Project,
District Project 7204, and authorize filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The Plant Control System Improvements Project is currently in the
implementation phase. The Board has authorized a contract to Transdyn Controls, Inc
to install a new plant control system (PCS). The Board has also authorized the
purchase of replacement hardware and peripherals necessary for the operation of the
new PCS system.
The scope of this contract is to install fiber optic and Ethernet cabling that will connect
to switching networks throughout the plant. The switching networks will allow the new
PCS system to be remotely accessed at five critical plant locations. The Ultraviolet
Disinfection Facility, Filter Plant, Standby Power Facilities, and Headworks will each
receive one new remote PCS workstation, while the Solids Conditioning Building will
receive two new remote PCS workstations. These remote workstations will allow the
operators to respond to process variations more quickly which will help the District
increase efficiency and maintain compliance with government regulations. Another use
of the cabling will be to upgrade the fiber optic network of the existing PLC's. Much of
WPESUP \Position Pape rs \HefFlefinger \7204 - Accept- NOC.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: June 7, 2007
subject: ACCEPT THE CONTRACT WORK FOR THE INSTALLATION OF THE
NETWORK FIBER OPTIC CABLE AND WIRE RUNS FOR THE PLANT CONTROL
SYSTEM IMPROVEMENTS PROJECT, DISTRICT PROJECT 7204, AND
AUTHORIZE FILING OF THE NOTICE OF COMPLETION
the existing PLC fiber optic network was installed with an older standard cable. This
older cable is subject to degradation with age and when exposed to moisture, causing
faults in the transmission line. Replacement cable has been installed in faulty cable
runs and waterproof cable has been installed wherever moisture was determined to
contribute to the cause.
On January 25, 2007, the Board of Directors authorized the award of a contract for the
construction of the project to Contra Costa Electric. Work began on March 2, 2007,
and was completed on April 5, 2007.
The contract amount for the project is $39,839. An accounting of the project costs will
be provided to the Board at the time of project closeout. It is appropriate to accept the
contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the installation of the
network fiber optic cable and wire runs for the plant control system improvements
project, District Project 7204, and authorize filing of the Notice of Completion.
N:\PESUP \Position Papers \Hefflefinger \7204 - Accept- NOC.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.q. Consent Calendar
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF A SUMMARY OF
DISTRICT ORDINANCE NO. 243 - AN ORDINANCE AMENDING DISTRICT CODE
SECTION 6.12.090, SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
Submitted By: Initiating Dept /Div.: Administrative Department
Elaine R. Boehme
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
James M. Kelly,
General Manager
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of a summary of
District Ordinance No. 243.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: A summary of District Ordinance No. 243 which was adopted by the
Board at the meeting of April 19, 2007, and which amends District Code Section
6.12.090, Schedule of Capacity Fees, Rates and Charges, was published in the Contra
Costa Times on April 27, 2007. Proof of publication is attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of a
summary of District Ordinance No. 243.
Page 1 of 3
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above - entitled
matter.
I am the Principal Legal Clerk of the Contra Costa Times,
a newspaper of general circulation, printed and published
at 2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not
in any supplement thereof on the following dates, to -wit:
April 27,
all in the year of 2007
1 certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Exec utedagWa lnut Creek, California.
On thi day of Apri�
.. ...................... ...............................
Signature
Contra Costa Times
P O Box 4147
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that
published)
SUMMARY OF ORDINANCE
NO. 243
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
AMENDING DISTRICT
CODE SECTION 6.12090,
SCHEDULE OF CAPACITY
FEES, RATES AND
CHARGES
NOTE: The above is a
summary of malor hich-
nance is osted and may
be read in the Secretary
of the District's Office at
5019 Imhoff Place. Marti-
nez and /or a copy may be
obtained from the office.
Adopted:
April 19, 2007
AYES: Members: H o c k e t t,
Lucg McGill, Menesini,
Neledly
NOES: Members; None
ABSENT:Members:None
s/s lames A. Neledly
James A. Neledly
President of the District
Board of the
central Contra Costa San-
itary District,
County of Contra Costa,
State of California
COUNTERSIGNED:
s/s Randall M. Musgraves
Randall M. Musgraves
Secretary Pro Tern of the
Central Contra Costa
Sanitary District, County
of Contra
Costa, State of California
Approved as to Form:
s/s Kenton L. Alm
Kenton L. Alm
District Counsel
Legal CCT 2336055
Publish April 27, 2007
RESOLUTION NO. 2007-
RESOLUTION CONFIRMING PUBLICATION OF
A SUMMARY OF DISTRICT ORDINANCE NO. 243
AMENDING DISTRICT CODE SECTION 6.12.090
SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT a summary of District Ordinance No. 243 which was adopted on April 19,
2007, and which amends District Code Section 6.12.090, Schedule of Capacity Fees,
Rates and Charges, has been properly published once since its adoption in a
newspaper of general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 7'h day of June, 2007 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
James A. Nejedly
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.r. Consent Calendar
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF A SUMMARY OF
DISTRICT ORDINANCE NO. 244 - AN ORDINANCE AMENDING DISTRICT CODE
CHAPTER 6.30, SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT -
RELATED RATES AND CHARGES
Submitted By: Initiating Dept /Div.: Administrative Department
Elaine R. Boehme
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
111 W9
LNG_
James M. Kelly,
General Manager
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of a summary of
District Ordinance No. 244.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: A summary of District Ordinance No. 244 which was adopted by the
Board at the meeting of April 19, 2007, and which amends District Code Chapter 6.30,
Schedule of Environmental and Development - Related Rates and Charges, was
published in the Contra Costa Times on April 27, 2007. Proof of publication is
attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of a
summary of District Ordinance No. 244.
Page 1 of 3
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above - entitled
matter.
I am the Principal Legal Clerk of the Contra Costa Times,
a newspaper of general circulation, printed and published
at 2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not
in any supplement thereof on the following dates, to -wit:
April 27,
all in the year of 2007
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Execut Walnut Creek, California.
On t 3 da of April, —x'07
......................... ...............................
Signature
Contra Costa Times
P O Box 4147
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that
published)
SUMMARY OF ORDINANCE
NO. ]A4
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
AMENDING DISTRICT
CODE CHAPTER SM,
SCHEDULE OF ENVIRON-
MENTAL AND
DEVELOPMENT - RELATED
RATES AND CHARGES
Ordinance No. 244
amends the Central Con-
tra Costa Sanitary District
Code by amending Chap-
ter 6.30, "Schedule of En-
vironmental and
Development - Related
Rates and Charges" to in-
crease certain rates and
charges by between 3.5
percent to 5 percent, to
decrease certain rates
and charges, to add new
rates and charges and
eliminate others.
NOTE: The above Is a
summary of malor high-
)posed. A cer-
of the full text
oposed ordi-
sted and may
the Secretary
•lct's Office at
f Place, Marti -
a copy may be
)m the office.
Adopted:
April 19, 2007
AYES:Members:H o c kett,
Lucey McGill, Menesini,
Neledy(y
NOES:Members:None
ASSENT:Members:None
s/s James A. Nejedly
James A. Neledly
President of the District
Board of the
Central Contra Costa San-
itary District,
County of Contra Costa,
State of California
COUNTERSIGNED:
s/s Randall M. Musgraves
Randall M. Musgraves
Secretary Pro Tern of the
Central Contra Costa
Sanitary District,
County of Contra Costa,
State of California
Approved as to Form: s/s
Kenton L. Alm
Kenton L. Alm
District Counsel
Legal CCT 2336071
Publish April 27, 2007
RESOLUTION NO. 2007-
RESOLUTION CONFIRMING PUBLICATION OF
A SUMMARY OF DISTRICT ORDINANCE NO. 244
AMENDING DISTRICT CODE CHAPTER 6.30
SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT a summary of District Ordinance No. 244 which was adopted on April 19,
2007, and which amends District Code Chapter 6.30, Schedule of Environmental and
Development - Related Rates and Charges, has been properly published once since its
adoption in a newspaper of general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 7th day of June, 2007 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
James A. Nejedly
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.s. Consent Calendar
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MOUNTAIN VIEW SANITARY DISTRICT FOR CCCSD TO
PROVIDE POLLUTION PREVENTION PROGRAM SUPPORT
Submitted By:
Timothy Potter
Source Control Program Superintendent
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Initiating Dept /Div.:
Engineering /Environmental Services
fl-
T. Potter A. FarM K. Alm ames M. Kelley
General Manager
ISSUE: Continuation of the interagency partnership between the District and Mt. View
Sanitary District (MVSD) for supporting the MVSD Pollution Prevention Program beyond
fiscal year 2006 -07 requires renewal. The Board of Director's authorization is required
for agreements with other public agencies.
RECOMMENDATION: Approve renewal of this agreement with MVSD and authorize
the General Manager to execute the agreement renewal that would extend this
interagency partnership for two (2) years through fiscal year 2008 -09.
FINANCIAL IMPACTS: The proposed agreement provides for full cost recovery. The
estimated budget for fiscal year 2007 -08 is $24,000. The staff time used to provide the
services will not be available to perform other District functions.
ALTERNATIVES /CONSIDERATIONS: The Board may decline to renew this
agreement, however this action is not recommended. Source Control Inspectors
already work in the MVSD service area when completing work under the Clean Water
Program (CWP) inspection services agreement for the City of Martinez. Some of the
additional 40 inspections per year can be combined with current inspections in Martinez,
and the total number is incidental when compared to the more than 1000 inspections
completed annually by District inspectors.
BACKGROUND: In 2006, MVSD requested that the District provide services to support
the MVSD Pollution Prevention Program that was approved by both agencies' Board of
Directors through fiscal year 2006 -07. Historically, MVSD used an employee to conduct
their Pollution Prevention Program. This was no longer an option in 2006 because the
MVSD Pollution Prevention Program work required part-time coverage and drew on
diverse skills.
N: \ENVRSEC \Position Papers \Potter\2007 \PP MVSD Agreement Renewal 6- 7- 07.doc
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MOUNTAIN VIEW SANITARY DISTRICT FOR CCCSD TO
PROVIDE POLLUTION PREVENTION PROGRAM SUPPORT
The scope of services for this agreement includes conducting a minimum of 40
inspections per year of businesses in the MVSD service area that could discharge
pollutants identified in the MVSD list of pollutants of concern (including Fats, Oils, and
Grease wastes from food service facilities), and preparing the Annual Pollution
Prevention Report with input and oversight of MVSD staff. The District is able to perform
this work since it is similar to the work performed for its own Source Control /Pollution
Prevention Program. MVSD recognized this capability when they approached the
District to provide these services.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
agreement to renew the interagency partnership to support MVSD's Pollution
Prevention Program for two (2) years through fiscal year 2008 -09.
WENVRSEMPosition Papers \Potter\2007 \PP MVSD Agreement Renewal 6- 7- 07.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 3.t. Consent Calendar
Type of Action: APPROVE MERIT INCREASE
subject: APPROVE REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE
FOR ASSOCIATE ENGINEER, TOM GODSEY
Submitted By: Initiating Dept /Div.:
Tad Pilecki, Division Manager Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
ilecki A. Farrell C. Frei as games M. Kelly,
General Manager
ISSUE: A registration differential salary merit increase requires approval by the Board
of Directors.
RECOMMENDATION: Grant Associate Engineer, Tom Godsey, a one -step increase in
his base salary effective March 23, 2007.
FINANCIAL IMPACTS: One -step salary increase.
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: Tom Godsey is an Associate Engineer in the Engineering
Department, Capital Projects Division. The Memorandum of Understanding (MOU)
between the Management Support/Confidential Group and Central Contra Costa
Sanitary District provides for a salary merit increase for employees who achieve
registration or license as a Professional Engineer (PE) while employed by the District in
a position where the registration or license is not required. A PE license is required for
the position of Associate Engineer, and Mr. Godsey has held a PE license in the branch
of Civil Engineering for the past 15 years, meeting the requirements of the position. In
addition to Mr. Godsey's duties, including Collection System design, construction, and
operation, which require the professional level of judgment and skill of a Registered
Civil Engineer, he has taken on major responsibilities in the area of mechanical
engineering design, managing the HVAC Improvements design and Standby Power
Facility Improvements design. Mr. Godsey has provided evidence that he has
successfully passed the required examination and now also holds a license as a
Professional Engineer in the branch of Mechanical Engineering (see Attachment 1).
The MOU states "such merit increase shall be subject to the employee's demonstration
of ability to assist in the accomplishment of District activities requiring a level of skills
and importance normally expected from a person with such certification." Mr. Godsey
has consistently demonstrated the professional judgment and skill expected of a
Mechanical Engineer.
N: \PESUP \Cbradley \Position Papers \Pilecki \Salary Merit- TG.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: June 7, 2007
subject: APPROVE REGISTRATION DIFFERENTIAL SALARY MERIT INCREASE
FOR ASSOCIATE ENGINEER, TOM GODSEY
RECOMMENDED BOARD ACTION: Grant Associate Engineer, Tom Godsey, a
one -step increase in his base salary effective March 23, 2007, as the registration
differential salary merit increase provided for in the MOU.
NAPESUMbradley \Position Papers\Pilecki \Salary Merit- TG.doc Page 2 of 2
March 23, 2007
TO: BOARD OF DIRECTORS
VIA: ANN FARRELLGG��
FROM: TOM GODSEY'ASSOCIATE ENGINEER
SUBJECT: REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL
SALARY MERIT INCREASE
I am pleased to inform you that I have been notified by the Board for Professional
Engineers that I have successfully passed the recent Professional Engineer
examination. Attached is their January 30, 2004 letter sent as evidence that I
now hold a valid license as a Professional Engineer in the Mechanical
Engineering branch. The Memorandum of Understanding between the
Management Support/Confidential Group and Central Contra Costa Sanitary
District provides for a salary merit increase for employees who achieve license
as a Professional Engineer (PE) while employed in a position not requiring such
license. I have held a PE license in Civil Engineering for the past 15 years
meeting the requirements of my position. During the past 19 years I have
worked on Collection System projects requiring my skills as a Registered Civil
Engineer including many sewer replacement and repair projects. In addition I
have taken on more responsibility in the area of Mechanical Engineering and
have become a primary resource for mechanical system projects. Since I have
added this knowledge to my areas of expertise I decided to acquire a PE license
in Mechanical Engineering. The PE license in Mechanical Engineering is not
required for my position but, as it states in the MOU, demonstrates my ability to
"assist in the accomplishment of District activities requiring a level of skills and
importance normally expected from a person with such registration or license."
I respectfully ask your consideration of my request for approval of a registration
differential salary merit increase as provided for by the MOU.
A &ved
Ann Farre I
Director of Engineering
Approved by:
lzk� &- &--,
Omes Kelly
General Manager
STATE OF CALIFORNIA-STATE AND CONSUMER SERVICES AGENCY ARNOLD SCHWARZENEGGER, Govsrrgr
- - -
BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS
2535 Capitol Oaks Drive, Suite 300, Sacramento, CA 95833 -2944 10L
Mailing Address: P.O. Box 349002, Sacramento, CA 95834 -9002
D"a+,.""m,e of
Telephone: (916) 263 -2222 Calnet: 8-435 -2222 Cam"""'Aft"
Fax: (916) 263 -2246 or(916)263-2221
Board Internet Address: http: / /www.dea- ca- gov /pels
01/30/2004
BRIAN T. GODSEY
36 BUCKEYE AVE
OAKLAND, CA 94618
CONGRATULATIONS!
ID: 51509
Branch: Mechanical
We are pleased to inform you that you have successfully passed the recent Professional Engineer
examination. This letter will serve as temporary evidence that you now hold a valid license as a
Professional Engineer. A formal certificate, which will include your license number, will be prepared
and mailed to you within four to six weeks.
Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and
Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects
that are your responsibility. These Rules can be found on our website at
www.dca.ca-gov/pels/laws.htm
Rule 407 - Fees
Rule 411 - Seal and Signature
Rule 412 - Address Change
Rule 415 - Practice within Area of Competence
Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is
required. A renewal notice will be mailed to you several weeks before the expiration date of your
Professional Engineer license. If you do not receive a renewal notice, you are still responsible for
renewing your license.
If you wish to order a seal or stamp, you may purchase one from any stationary store or rubber
stamp company. Please note that some Engineers are required to seal, stamp and sign any plans,
specifications, or reports prepared by them, or under their direction. Board Rule 411 provides
specific criteria on seals.
Notices and newsletters from the Board Office cannot reach you unless we have your current
mailing address. Board Rule 412 requires you to advise us in writing of any address changes within
30 days after the effective date of the address change.
EXAMINATION AND LICENSING STAFF
4.a. Hearings
CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2007 -2008 SEWER SERVICE CHARGE
RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
SUGGESTED AGENDA
JUNE 7, 2007
President Nejedly will announce that two separate public hearings will be conducted:
(1) Approval of the FY 2007 -2008 Operations and Maintenance (O &M)
Budget, Debt Service Fund Budget and Self- Insurance Fund Budget, and
establishment of the FY 2007 -2008 and FY 2008 -2009 Sewer Service
Charge rates; and
(2) Collection of the FY 2007 -2008 Sewer Service Charges on the County tax
roll.
Call for staff report on both public hearings.
2. Open first public hearing and call for comments.
3. Close public hearing.
4. Board deliberation, and:
a. Vote to approve the FY 2007 -2008 O &M Budget, Debt Service Fund
Budget and Self- Insurance Fund Budget, incorporating Sewer Service
Charge as determined by ordinance to be considered separately; and
b. Vote to adopt ordinance setting Sewer Service Charge for FY 2007 -2008
and FY 2008 -2009, to be incorporated in the FY 2007 -2008 budget.
•-
C. Request additional information from staff and continue the public hearing
to June 21, 2007.
5. Open second public hearing and call for comments.
6. Close public hearing.
7. Board deliberation, and:
Vote to adopt resolution allowing collection of Sewer Service Charge on the
County tax roll.
N: \ADMINSUP\ADMIN \RATCLIFF\Public Hearing - Sewer Service Charge & O &M 2007.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 4.a. Hearings
Type of Action: CONDUCT PUBLIC HEARING
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2007 -2008 and FY 2008 -2009 SEWER SERVICE
CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON
THE COUNTY TAX ROLL FOR COLLECTION
Submitted By:
DEBBIE RATCLIFF
CONTROLLER
Initiating Dept /Div.:
ADMINISTRATIVE /FINANCE &
ACCOUNTING
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4KI4 1*
D. Ra i . M graves lm 'met M. Kelly,
4eneral Manager
ISSUE: The District Code and State law require public hearings for the establishment
of the Sewer Service Charge rates for FY 2007 -2008 and FY 2008 -2009 and on placing
the current Sewer Service Charges on the County tax roll for collection. Although not
required by law, the District will hold a public hearing to receive public comment on the
FY 2007 -2008 Operations and Maintenance Budget, Debt Service Fund Budget and the
Self- Insurance Fund Budget.
RECOMMENDATION: Conduct two separate Public Hearings and upon their
respective conclusions, take the following actions, if considered appropriate:
Approve the FY 2007 -2008 Operations and Maintenance Budget (O &M), Debt
Service Fund Budget and Self- Insurance Fund Budget
Approve an ordinance that establishes the FY 2007 -2008 Sewer Service Charge
rate increase of $11 for a total Sewer Service Charge of $300 per residential
unit, and establishes a maximum increase of $13 or up to $313 per residential
unit for FY 2008 -2009.
• Approve a resolution authorizing collection of the 2007 -2008 Sewer Service
Charges on the County tax roll.
FINANCIAL IMPACTS: The draft FY 2007 -2008 O &M Budget is based on a $11 rate
increase in the Sewer Service Charge for a total of $300 per residential unit equivalent,
allocating $242 to Operations and Maintenance and $58 to the Sewer Construction
Fund. Also, a $2.8 million allocation towards the unfunded liability associated with
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 07- 07.doc
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2007 -2008 and FY 2008 -2009 SEWER SERVICE
CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON
THE COUNTY TAX ROLL FOR COLLECTION
GASB 45 post retirement benefits is included in the draft 2007 -2008 budget. This
allocation will remain unencumbered until action by the Board. The proposed $11
Sewer Service Charge increase would generate approximately $1.8 million in new
revenue for fiscal year 2007 -2008 to be allocated between O &M and the Sewer
Construction Fund. The proposed budget would result in a decrease to O &M reserves
at fiscal year end of $2.2 million for a projected O &M reserve balance at June 30, 2008,
of $7 million.
Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for
collecting the Sewer Service Charge on the tax roll. The County fee, which
approximates $90,000 annually, is more economical than the alternative of direct billing
by the District.
ALTERNATIVES /CONSIDERATIONS: The Board could decide not to increase the
Sewer Service Charge for FY 2007 -2008, keeping the Sewer Service Charge at the
current $289, or choose another amount of increase up to $13 as noticed in the
Proposition 218 mailing.
BACKGROUND: The FY 2007 -2008 Operations and Maintenance Budget was
submitted for review at the May 24, 2007, Board Meeting. A detailed presentation was
made to the Board at that meeting and a copy of the overheads used is attached (see
Attachment 1).
A legal notice was published in the Contra Costa Times for the June 7, 2007, Public
Hearing to receive public comment on the FY 2007 -2008 Operations and Maintenance
Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, for the
establishment of the Sewer Service Charge rate for FY 2007 -2008 and FY 2008 -2009,
and on collection of the 2007 -2008 Sewer Service Charges on the County tax roll.
Also, approximately 107,000 Proposition 218 Notices indicating a proposed two year
Sewer Service Charge increase were mailed to properties in our service area. As of
May 25, 2007, a total of 85 telephone calls, emails and letters have been received (see
Attachment 2).
It is recommended that two separate hearings be held to consider the matters
described.
N:\ADMINSUPWDMIN \POSPAPER \Budget Position Paper - 06- 07- 07.doc
POSITION PAPER
Board Meeting Date: June 7, 2007
subject CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2007 -2008 and FY 2008 -2009 SEWER SERVICE
CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON
THE COUNTY TAX ROLL FOR COLLECTION
Hearing to receive public comment on the FY 2007 -2008 Operations and
Maintenance (OW Budget, Debt Service Fund Budget and Self- Insurance Fund
Budget and for the establishment of the Sewer Service Charge rate for FY 2007-
2008 of $300 and up to $313 for FY 2008 -2009:
The FY 2007 -2008 O &M Budget and Debt Service Fund Budget were submitted
to the Board of Directors for initial review at the May 24, 2007, Board Meeting
and the Self- Insurance Fund Budget was presented at the May 10, 2007, Board
Meeting. All three are scheduled for approval at the June 7, 2007, Board
Meeting. Upon approval of the three budgets and determination of adequate
levels of reserves, the Board must establish the 2007 -2008 Sewer Service
Charge rates. The Board will also consider establishing a Sewer Service Charge
rate increase of up to $13 for FY 2008 -2009. Future rates will be based on the
District's financial condition and revisted each year.
Hearing to consider collection of the FY 2007 -2008 Sewer Service Charges on the
County tax roll:
The law requires that a public hearing be held each year before the Sewer
Service Charge can be placed on the County tax roll. The Sewer Service
Charge has been collected on the County tax roll since inception of the service
charge in 1976. Collection on the tax roll provides the most economical and
efficient means for the District to collect the charges for approximately 105,000
accounts.
RECOMMENDED BOARD ACTION: Conduct two separate public hearings and upon
their respective conclusions, take the following actions, if considered appropriate:
Approve the FY 2007 -2008 Operations and Maintenance Budget, Debt Service
Fund Budget and Self- Insurance Fund Budget and
Approve an ordinance establishing the 2007 -2008 Sewer Service Charge rate
increase of $11 for a total Sewer Service Charge at $300 and establishing a
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 07- 07.doc
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2007 -2008 and FY 2008 -2009 SEWER SERVICE
CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON
THE COUNTY TAX ROLL FOR COLLECTION
maximum increase of $13 or up to $313 per residential unit in the Sewer Service
Charge for FY 2008 -2009.
• Approve a resolution authorizing collection of the FY 2007 -2008 Sewer Service
Charges on the County tax roll.
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 07- 07.doc
RESOLUTION NO.
A RESOLUTION DIRECTING THAT THE FY 2007 -2008
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operation and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users: and
WHEREAS, the District Code provides that the District may elect to collect
current and delinquent charges on the tax rolls as provided by Sections 5470 and
following of the Health & Safety Code; and
WHEREAS, it is considered to be economically and efficient to continue the
existing practice and collect the Sewer Service Charges for the 2007 -2008 fiscal year
on the county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the FY 2007 -2008 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
PASS AND ADOPTED this 7th day of June, 2007, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members
ABSENT:
Members
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
N:\ ADMINSUP \ADMIN \RATCLIFF\Resolubon 2007 -2008 sewer service charges.doc
Attachment 1
2007 -2008 O &M BUDGET
ASSUMPTIONS
REVENUE ASSUMPTIONS:
Sewer Service Charge - $300
$242 Allocated to O &M
$58 Allocated to Sewer Construction
Total Budgeted Ad Valorem Tax $11.6 million:
$3.7 Million Allocated to Debt Service Fund
$7.9 Million Allocated to Sewer Construction Fund
EXPENSE ASSUMPTIONS:
$5 Million allocation for GASB 45 post retirement benefts
Retirement Expense -1.5% Increase in rate
Increases to Healthcare costs for active employees:
➢ Healthnet - 11.5%
➢ Kaiser - 24.5%
Increases to Healthcare costs for retirees - 17% Weighted Average
Administrative Overhead percentage- increased from 103% to 107%
(Of Capitalized Salary)
Vacancy Factors:
➢ 3% for Salaries
➢ 4% for Benefits
TOTAL DISTRICT REVENUE & EXPENSE
2007 — 2008 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Total District Operations &
Sewer
Maintenance
Construction
$93,446 $52,998
$40,448
98,288 55,227
43,061
N :\ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
OPERATING AND MAINTENANCE
2006 -2007 BUDGET COMPARED TO 2007 -2008 BUDGET
(000 Omitted)
Sewer Service Charge Rate
(O &M Portion Only) $213 $242
Total Sewer Service Charge $289 $300
N:WDMINSUPWDMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
Increase
(Decrease)
12.8%
1.9%
2006 -2007
2007 -2008
Budget
Budget
Revenues
$46,976
$52,998
Expenses
54,207
55.227
Revenues Over Expenses
(S
(S
Fund Balance 06/30/08
$7,021
Sewer Service Charge Rate
(O &M Portion Only) $213 $242
Total Sewer Service Charge $289 $300
N:WDMINSUPWDMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
Increase
(Decrease)
12.8%
1.9%
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KEY LABOR COSTS - O &M
(000 Omitted)
N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
2006 -2007
2007 -2008
Increase
Budget
Budget
(Decrease)
Salaries & Wages
$21,087
$21,725
$638
Salary Vacancy Factor
0
(616)
(616)
Retirement
7,481
7,982
501
Medical Insurance
4,529
5,184
655
Dental Insurance
659
655
(4)
Workers' Compensation
510
494
(16)
Benefit Vacancy Factor
(510)
(773)
(263)
Capitalized Adm.
Overhead
(2,963)
(3,207)
(244)
All Other
5,218
5.008
210
Total Labor Costs
safiau
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N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
KEY INCREASES 2006 -2007 BUDGET
TO 2007 -2008 BUDGET
(000 Omitted)
N :\ADMINSUP\ADMIN\RATCLIFRBudget Overheads 2007- 2008.doc
Dollar Increase
(Decrease)
% Increase
2006 -2007 Budget
$54,207
Salaries (Includes 3% vacancy
21
0.1
factor)
Benefits (Includes 4% vacancy
420
2.8
factor)
Chemicals
209
17.7
Utilities
115
2.0
Repairs & Maintenance
305
10.0
Hauling & Disposal
(36)
(3.4)
Professional & Legal
10
1.9
Outside Services
85
3.9
Self Insurance
100
14.3
Materials & Supplies
105
6.2
All Other
(314)
(16.1)
2007 -2008 Budget
$55,227
1.9%
N :\ADMINSUP\ADMIN\RATCLIFRBudget Overheads 2007- 2008.doc
DEBT SERVICE FUND
2007 -2008 BUDGET
(000 Omitted)
Revenue
Debt Service
$3,869
Interest Expense 11518
Principal Payments 2,351
TOTAL $3,869
N: IADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2007- 2008.doc
Attachment 2
Proposed Sewer Service Charge Increase
FY 2007/08 and 2008/09
Public Hearing June 7, 2007
Notices mailed 107,000
Letters
Opposition 6
Questions 1
7
E -Mails
Support 1
Opposition 10
Charge residential on actual use 3
14
Teleohone Calls
Support 1
Opposition 10
Would like senior rate (4 of the above)
Questions 16
Other issues 14
Charge residential on actual use 1
Parcels on septic 22
64
Recap as of Mav 25, 2007
Support
2
Opposition
26
Charge residential on actual use
4
Questions
17
Other issues
14
Parcel on septic
22
Total responses
85
N: \SSC \Z_Prop218 \Recap 5- 25- 07.doc
RATES RATES - RE: Increased Sewer Service Charge
From: "Shirley Redfearne" <redskinaz @commspeed.net>
To: "CCC Santiary District" <rates @centralsan.dst.ca.us>
Date: Thu, May 3, 2007 11:03 AM
Subject: RE: Increased Sewer Service Charge
TO: Secretary of the District:
I hereby protest your proposed increase in the annual sewer service charge. I feel that, once again, you
are literally gouging the commercial property owners in the district. As a homeowner, your fee increase
of $13.00 /year is acceptable, but unfortunately, as a commercial property owner (restaurant) the fee is
outragious. My current bill is over $12,000 /year. This amount will increase to over $13,300 in two years.
I have to sell a lot of food to cover this increase!!!
A recent survey has indicated that sewer district employees seldom work more than six hours a day. The
same survey indicated that the employees felt that management was overpaid and under - performed.
Instead of placing the responsibility for this poor performance on the public's shoulders, why not look
inward and become more efficient. Thus costing the tax payer less money. The consumer price index for
the East Bay Area is increasing at no where near the amount of increase that you are requesting.
I hope you will consider the above information and reduce your commercial price increase to no more
than 1 percent. Better yet, say " no " to any increase.
Barry Redfearne
Page 1
RATES RATES - Increase in Annual Sewer Service Charge
From: Rebecca Lorente <lorente513 @yahoo.com>
To: <rates @centralsan.dst. ca. us>
Date: Mon, Apr 30, 2007 1:01 PM
Subject: Increase in Annual Sewer Service Charge
To: Secretary of the District
I am typing this email to protest the current rate increase proposal. The increases in what all the
government agencies claim as necessary are making it difficult for the average homeowner, such as
myself to get by. What you view as a small increase, is actually quite large for someone, such as myself
who lives in a townhouse. Therefore, consider this my official protest.
Rebecca L. Lorente
64 Heather Garden Lane
Danville, CA 94506
Page 1
RATES RATES - Increase in Annual Sewer Service Charge - 2007 -2008
From: "Laurent Vernillet" <golden2003 @astound.net>
To: <rates @centralsan.dst.ca.us>
Date: Tue, Apr 24, 2007 10:57 PM
Subject: Increase in Annual Sewer Service Charge - 2007 -2008
Dear Sirs,
I would like to protest against the 2007 -2008 potential increase in annual
sewer service charges. The amount that we are currently paying is already
very high and does not need to be raised again in 2007 and 2008. A better
management of the current amount paid by each home would be much better and
more suitable than an increase of the charges. Thereby, the amount saved
would be probably high enough to avoid this unfair increase.
I hope this will be added to the protesting people file.
I remain.
Yours faithfully,
Mr. Laurent Vernillet
2762 Hutchinson Court
Walnut Creek
CA 94598
Page 1
RATES RATES - Opposition to Increase in Annual Sewer Service Charge
From: "cudeh @netzero.net" <cudeh @netzero.net>
To: <rates @centralsan.dst.ca.us>
Date: Mon, Apr 23, 2007 6:55 PM
Subject: Opposition to Increase in Annual Sewer Service Charge
Dear Sir /Madam:
My name is Hyacinth Udeh. I live at 557 Adriatic Court, San Ramon, CA
94582. 1 recently received notice, from Central Contra Costa Sanitary
District, of proposed increase in annual sewer charge. Ile would like
to oppose the rate increase. Currently, levies and taxes charged to
residents /homeowners in the district are very "exorbitant ". The
proposed revenue from the proposed annual increase can be sourced from
the other charges and levies that residents /homeowners currently pay.
Sincerely,
Hyacinth Udeh.
Page 1
RATES RATES - OPPOSITION to Proposed Annual Sewer Service Charge Increase
From: "Dennis Sewell' <sdsew @astound.net>
To: <rates @centralsan.dst. ca. us>
Date: Sat, Apr 21, 2007 1:43 PM
Subject: OPPOSITION to Proposed Annual Sewer Service Charge Increase
Secretary of CCCSD
5019 Imhoff Place
Martinez, Ca. 94553
We strongly oppose the proposed increase in sewer charges from $289 to $315
over the next 2 years. Please look for other ways to streamline costs rather
than strap the already burdened taxpayers with additional charges. An
increase in charges will make Bay Area housing even more unaffordable.
Thank you for considering our point of view.
Susan & Dennis Sewell
No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.446 / Virus Database: 269.5.6/770 - Release Date: 4/20/2007
6:43 PM
Page 1
RATES RATES - Written protest of rate increase
From: <kgibsonlab @comcast.net>
To: <rates @centralsan.dst. ca. us>
Date: Fri, Apr 20, 2007 11:05 AM
Subject: Written protest of rate increase
This is to protest the proposed sewer rate increase
94523.
1 disagree with raising the rates 9% over two years
Thank you.
Kathy Gibson
I live at 481 Bifrost Avenue, Pleasant Hill, CA.
This is in excess of inflation.
Page 1
RATES RATES - Rate Increase
From:
"Neil Hansen" <neil.hansen @earthlink.net>
To:
<rates @centralsan.dst. ca. us>
Date:
Fri, Apr 20, 2007 10:27 AM
Subject:
Rate Increase
Dear Sir /Madam:
We have reviewed the recent mailer about a proposed rate increase. We have no problems with it, if the
money is spent solely to maintain or improve the system.
However, if part of the increase is used for unfunded pensions of the district personnel, we object, and
quite strongly at that.
Yours truly,
N. Hansen
Moraga, CA
Page 1
RATES RATES - RE: CCCSD Sewer Service Charges
From: "paulpark1" <paulpark1 @sbcglobal.net>
To: "'RATES RATES "' < RATES @centralsan.dst.ca.us>
Date: Tue, Apr 17, 2007 8:48 AM
Subject: RE: CCCSD Sewer Service Charges
Thank you
The greatness of our country is NOT just raising prices for the "impact of
inflation ".
It is productivity, being more efficient, doing things better.
Your mission statement seems to be the "protection of public health and the
environment" regardless of the costs of impact on your "customers /monopoly
victims."
From: RATES RATES [mai Ito: RATES @centralsan.dst. ca. us]
Sent: Tuesday, April 17, 2007 7:43 AM
To: paulpark1
Subject: CCCSD Sewer Service Charges
This is to acknowledge receipt of your <letter / email> dated <insert date>
concerning the proposed increase in the Central Contra Costa Sanitary
District (CCCSD) annual Sewer Service Charge. Your <letter / email> will be
provided to the CCCSD Board of Directors for consideration at the public
hearing, scheduled for June 7, 2007 at 2 p.m. in the CCCSD Board Room
located at 5019 Imhoff Place, Martinez.
CCCSD appreciates your concern about the rising costs of services. But just
as your household or business is impacted by inflation, so is CCCSD. This
modest rate increase will allow CCCSD to meet new, more stringent air and
water quality regulations; rehabilitate an aging sewer system; and maintain
our treatment plant facilities. CCCSD continues to work to keep our rates as
low as possible without compromising quality or safety. Our mission remains
the protection of public health and the environment.
Thank you for taking the time to respond to the CCCSD Sewer Service Charge
rate notification. If you have additional questions about CCCSD's
operations or the proposed rate increase, please do not hesitate to contact
us.
Page 1
RATES RATES - Rate Incresase Protest
From: "Satyajit Pandey" <satyajit.pandey @gmail.com>
To: <rates @centralsan.dst. ca. us>
Date: Sun, Apr 15, 2007 10:25 PM
Subject: Rate Incresase Protest
Hi,
The sewage rates at Central Contra Costa Sanitary Dist are already high.
I do not think it should be increased.
Sincerely,
A San Ramon resident.
Page 1
RATES RATES - proposal for sewer service charge increase
From: virginia khan <selkiekahn @yahoo.com>
To: <rates @centralsan.dst.ca.us>
Date: Sun, Apr 15, 2007 3:46 PM
Subject: proposal for sewer service charge increase
FOR 2006, ALMOST ONE -THIRD OF MY INCOME WENT TOWARDS
TAXES (INCLUDING PROPERTY, BUT NOT SALES, TAXES).
THEREFORE I AM NOT HAPPY TO SEE ANY KIND OF AN
INCREASE IN MY PROPERTY TAX OR ANY OTHER TAX BILL.
THANK YOU.
Do You Yahoo!?
Tired of spam? Yahoo! Mail has the best spam protection around
http: / /mail.yahoo.com
Page 1
RATES RATES - Re: CCCSD Sewer Service Charges
From: "Jamie Pehling" <jpehling @cal.berkeley.edu>
To: "RATES RATES" <RATES @centralsan.dst. ca. us>
Date: Sun, Apr 15, 2007 2:42 PM
Subject: Re: CCCSD Sewer Service Charges
Friends at CCCSD --
Thanks for the reply. I believe I failed to communicate my concerns, however.
I am not primarily concerned with escalating rates. I am concerned that the current flat rate residential
fee structure does not discourage people from overuse of water resources. I propose residential fees be
indexed to actual usage.
Please respond to this point.
- -Jamie Pehling
...her last act before being executed in La Perla was to embrace each man on her firing squad. "You are
the last human begins I will ever see ... I do not want to leave this world embittered."
-- Marguerite Feitlowitz, _A Lexicon of Terror: Argentina and the Legacies of Torture-
----- Original Message - - - --
From: RATES RATES
To: Jamie Pehling
Sent: Thursday, April 12, 2007 12:05 PM
Subject: CCCSD Sewer Service Charges
This is to acknowledge receipt of your email dated April 11, 2007 concerning the proposed increase in
the Central Contra Costa Sanitary District (CCCSD) annual Sewer Service Charge. Your email will be
provided to the CCCSD Board of Directors for consideration at the public hearing, scheduled for June 7,
2007 at 2 p.m. in the CCCSD Board Room located at 5019 Imhoff Place, Martinez.
CCCSD appreciates your concern about the rising costs of services. But just as your household or
business is impacted by inflation, so is CCCSD. This modest rate increase will allow CCCSD to meet
new, more stringent air and water quality regulations; rehabilitate an aging sewer system; and maintain
our treatment plant facilities. CCCSD continues to work to keep our rates as low as possible without
compromising quality or safety. Our mission remains the protection of public health and the environment.
Thank you for taking the time to respond to the CCCSD Sewer Service Charge rate notification. If you
have additional questions about CCCSD's operations or the proposed rate increase, please do not
hesitate to contact us.
Page 1
Page 1 of 1
RATES RATES - Annual increase
From: "Carol T Griffin" <nobidd @astound.net>
To: <rates @centralsan.dst.ca.us>
Date: 4/15/2007 1:54 PM
Subject: Annual increase
To wjom it concerns,
As I will not be able to make your meeting I would very much like someone to suggest a change in the way you charge
residences. Would someone please present the idea of charging residences based on the amount they use the
sanitary system. Either by past consumption if that is possible, or by the number of square footage per household or
by the number of people living the residence. I honestly believe that a set charge per household is not fare. Needless
to say, I live along now and when I had a large family living with me along with several animals, we used the system a
lot. Now, I am a very small consumer. I am sure this idea has been brought up before but I would very much like it
addressed and hear the "arguments" against a change. Many thanks in advance. I look forward to hearing from you.
Sincerely, Carol T. Griffin
r : Carol T. Griffin
400 Beacon Ridge Lane
Walnut Creek, CA 94597
'ff : 925 933 3535
Nobidd @astound.net
i' web site: http: / /caroltgriffin.bridgeforyou.com/
FREE Animations for your email - by IncrediMail! Click Here!
Rile: / /C: \Documents and Settings \bwener \Local Settings \Temp \GW }00002.HTM 5/29/2007
RATES RATES - FW: Returned mail: see transcript for details
From: "paulpark1" <paulpark1 @sbcglobal.net>
To: <RATEs @CENTRALSAN. DST.CA. US>
Date: Sat, Apr 14, 2007 10:58 AM
Subject: FW: Returned mail: see transcript for details
Board of Directors
I object to the proposed 9% rate increase!
Your explanation is very general and too vague.
This makes it too easy to take money from hard pressed tax payers.
Please consider alternate proposals.
Thank you
Paul Parkhurst
- - - -- Original Message---- -
From: Mail Delivery Subsystem
[mailto: MAILER - DAEMON @spamx.centralsan.dst.ca.us]
Sent: Thursday, April 12, 2007 4:29 PM
To: paulpark1 @sbcglobal.net
Subject: Returned mail: see transcript for details
The original message was received at Thu, 12 Apr 2007 16:28:37 -0700
from smtp107.sbc.mail.mud.yahoo.com [68.142.198.206]
- - - -- The following addresses had permanent fatal errors - - - --
<RATE@CENTRALSAN.DST.CA.US>
(reason: 550 No such recipient)
- - - -- Transcript of session follows - - - --
... while talking to [192.168.25.36]:
>>> RCPT To: <RATE @CENTRALSAN.DST.CA.US>
<<< 550 No such recipient
550 5.1.1 <RATE @CENTRALSAN.DST.CA.US >... User unknown
Page 1
Page 1 of 1
RATES RATES - INCREASE IN SEWER SERVICE CHARGE
From:
roger.james @worldnet.att.net
To:
< rates @centralsan.dst.ca.us>
Date:
4/13/2007 5:25 PM
Subject:
INCREASE IN SEWER SERVICE CHARGE
Very few people want to see increases in rates, fees or taxes, but this is one that is easy to support. The rate increase is for a
specific purpose and supports the environmental programs run by a very professional and responsible public agency. Keep up
the good work.
Roger James
file: / /C: \Documents and Settings \bwener \Local Settings \Temp \GW }00002.HTM 5/29/2007
RATES RATES - Comments on proposed sewage waste increases
From: "Jamie Pehling" <jpehling @cal.berkeley.edu>
To: <rates @centralsan.dst.ca.us>
Date: Wed, Apr 11, 2007 4:20 PM
Subject: Comments on proposed sewage waste increases
Friends --
I am concerned that the revised sewage rate schedule offers no financial incentives to residential
customers to reduce their sewage output.
Under the proposed (and, presumably, the existing) rate schedule, residences are assessed a flat rate
regardless of actual use of the sewage system. Such a scheme offers neither a financial penalty for
excessive use of water disposal resources, nor a financial reward for reasonable conservation efforts.
In the absence of financial incentives, district residential customers are likely to persist in their current
pattern of sewage use. There are other incentives which might motivate customers to reduce usage,
such as concern for the environment, but experience suggests that cynicism regarding the effectiveness
of such motivations is justified.
I therefore suggest that the sewage rate schedule for residential customers be amended to provide for
volume metering of residential sewage output, and for indexing of sewage fees to actual usage, as is
already employed for industrial customers. Barring this, the rate schedule should provide for collective
rate reductions for customer actions aimed at reducing use, such as installation of low flush or
composting toilets.
Thank you for your attention.
- -Jamie Pehling
606 Daisy Ct
Pleasant Hill CA 94523 -1626
...her last act before being executed in La Perla was to embrace each man on her firing squad. "You are
the last human begins I will ever see ... I do not want to leave this world embittered."
-- Marguerite Feitlowitz, _A Lexicon of Terror: Argentina and the Legacies of Torture_
Page 1
Page 1 of 2
Debbie Ratcliff - Protest of Proposed Annual Sewer Service Charges
From: Karen Wang <wangkaren6 @yahoo.com>
To: <rates @centralsan.dst.ca.us>
Date: 5/30/2007 11:19 AM
Subject: Protest of Proposed Annual Sewer Service Charges
May 27, 2007
PROTEST of Proposed Annual Sewer Service Charge Rate Increase
To: Central Contra Costa Sanitary District
5019 Imhoff Place, Martinez, CA 94553 -4392
E -mail: ratesacentralsan.dst.ca.us
To Whom It May Concern:
I am writing to protest the rate increase of $13 per residential apartment/year for Fiscal Year 2007 -2008 effective July
1, 2007 and an additional increase of up to $13 per residential apartment/year for Fiscal Year 2008 -2009 effective July
1, 2008.
I am protesting the rate increase for the following reason:
The Central Contra Costa Sanitary District charges uniform residential customer rates for non uniform use. This is
not fair. The burden of higher rates should be based on HCF units used, thus customers-pay in pro on_tohow
much thev use. A rate increase based on amount consumed is fair to all and encourages conservation.
- Under the proposed rate increases, the burden of rate increase is not placed on the customers who consume the most
services, but applied to everyone regardless of amount used Thus, low consumption users are forced to subsidize_ high
consumption users.
I have decreased water consumption by approximately 18.5 %* since the previous year, but under the proposed rate
increase I am being burdened with an increase in my rate by a cumulative 9% from current rates effective July 1,
2008.
P.S. Under the current flat rate system, I already pay an `increased' rate of 1000% /HCF unit for my use. I use 3.3
HCF units /month/apartment *. For my conservation, I am rewarded with a high rate of $7.29/ HCF unit per month
($289/12 months /3.3 units /month). A neighbor single family home consuming a hypothetical conservative average of
33 HCF units /month pays only $0.73/HCF unit per month ($289/12/33 units /month). M�rate per HCF has
already been increased TEN TIMES more per HCF unit used than a theoretical neighbor residential customer who
uses more, thus it is absolutely unacceptable for my rates to be increased even more than TEN TIMES.)
* Per our East Bay Municipal Utility District water bills, each apartment dwelling at our property used approximately
3.3 hundred cubic foot units per month for the annual period of January 10, 2006 - January 11, 2007. Previous year's
use was approximately 4.05 HCF. units /apartment/month.
Sincerely,
Jane Wang
Creekside Court Apartments
Property Owner: 1309 Creekside Dr. Walnut Creek CA 94596
file://C:\Documents and Settings \dratcliff\Local Settings \Temp \GW)00002.HTM 6/1/2007
William N. Ise'
Attorney at Law*
Proctor in Admiralty
Nancy C. Ise'
1600 Santiago Drive
Newport Beach, CA 92660
April 30, 2007
Secretary and Board of Directors
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Secretary and Board of Directors:
MAY 0 3 2007
SECRETARY OF IRE DISTRICT
Re: PROTEST OF PROPOSED INCREASE IN ANNUAL SEWER Service Charge
This is in response to the Central Contra Costa Sanitary District's "Notice of Proposed
Increase in Annual Sewer Service Charge."
We, the undersigned property owners in Concord, CA and Moraga, CA hereby protest the
proposed increase in this charge /tax. We protest, object to and oppose any increase
because:
In the first place, the increase is much too high.
Additionally, the charge itself violates Proposition 13. This is nothing but a property tax
and it is an unlawful and unconstitutional attempt to circumvent Proposition 13.
The District should live within its means like the rest of us. We are already paying
increases in the property tax pursuant to Proposition 13. The District should live within
the increases we are already being assessed on our property. There should be no other
assessments —such as a sewer charge. People are having a very hard time making ends
meet these days. It is unfair to constantly burden the people and property owners with
excessive and unjustified increases of this nature and amount. Please cancel the increase.
Get rid of the charge altogether. We ask the Board members refuse to approve this
exorbitant increase or any increase. It is way above the rate of inflation. 4.5 percent the
first year and 43 percent the second year are excessive and way above the rates of
inflation. People on social security and retirees get increases in their benefits of less
than 3 percent, net after deductions for excessive Medicare insurance premiums, etc
You people are bleeding the public dry. These rates are confiscatory. Thev are
totally unjustified. It is not fair that taxpayers are constantly being asked to pay
increases way above the rate of inflation and way above any increases in personal income.
You people are bleeding the public dry. Will there ever be an end to these annual,
exorbitant increases? You people are public servants. And the public, homeowners, and
taxpayers are not doormats that public districts and agencies can step all over every year.
Enough is enough!. Cancel the proposed increase. WE PROTEST AND WE
PROTEST VEHEMENTLY AND STRONGLY!
Very trulp �
With H. Ise
*(Licensed for the active practice of law in Rhode Island, California and Minnesota)
1 ' C' C. Ise'
cc. Thle Howard Jarvis Taxpayers Association
Contra Costa County Board of Supervisors
Governor Arnold Schwarzenegger
Attorney General Jerry Brown
Contra Costa Times
Mayors of Moraga and Concord, CA
APR 1 3 2007
CCCSD
To: Board of Directors of the Central Contra Costa Sanitary District SECRETARY OF THE DISTRICT
Date: April 12, 2007
Subject: Proposed Rate Increase
Please try to reduce your costs and manage our sewer service without any increase in rates.
Inflation is inevitable, however, it should not be used as an excuse for automatically
increasing rates. I have not seen evidence presented by the Board of Directors to attempt
to manage our sewage system with current revenues. The rationale for a rate increase in
your proposal should have contained steps taken to attempt avoiding any rate increase.
Consequently, I am opposed to any rate increase at this time.
nce ly,
r. Robert Co
244 Morris Ranch Ct.
Danville, CA 9426
bcollins @jps.net
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CCCSD ENVIRONMENTAL SERVICES
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APR 1 7 2007
CCCSU
SECRETARY OF THE DIS i Rat' r
April 13, 2007
Friday
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553 -4392
RE: Proposed Increase in Annual Charge
Dear Sir /Ms:
I have a concern about the proposed increase in sewer service charge. In your
information flier (April 24, 2007) it was noted that the increase was needed in part for a
pipeline. Your statement read as though the increase would be used to buy and install
pipelines for new or future housing areas.
My concern and question is: Why do established sewer line customers have to pay for
developer's new and future pipelines?
Your written reply would be greatly appreciated.
Sincerely,
( '
Rod Ca enter
914 Brown Street
Martinez, CA 94553
(925) 228 -0668
April 9, 2007 APR 1 3 2007
Secretary CCCSD
Central Contra Costa Sanitary District SECRETARY OF THE DISTRICT
5019 Imhoff Place
Martinez, CA. 94553
Gentlemen:
1 received your letter today regarding a proposed increase in our sewer service charge.
Overlooked in all of these rate increases are the seniors who are struggling to keep
their head above water while living in the Bay Area. Most places give a discount to
seniors - but not the utilities. Why is this? 1 love living here, my children are here, and
Kaiser is here - which locks me into this area.
1 am going to be 79 years old this year, a widow, living on Social Security and a small
retirement fund. 1 own my own home but still have a mortgage. My parents were
hard - working individuals from the Depression years. We were always taught to always
pay our own way. Even though we were in the depression years, we NEVER had to get
in the "SOUP LINES". We were taught NEVER to be on Welfare. We were poor but
PROUDI The Bible tells us as Christians if you don't work - you don't entl Too bad
many people have never learned this but were willing to sit back and let the tax payers
pay for everything they got throughout life. They get better treatment than those of us
who have struggled to exist.
Out of my small income, 1 pay $162/month for convalescent home care so I can know
that I'm paying my own way N it should come to that phase of my life and 1 would not
be a burden to taxpayers.
Please consider giving a sizable discount to senior home owners. You can simply
contact the Contra Costa County Tax Department and they have a list of senior home
owners who are excluded from Mello Roos assessments if they live in their own homes.
This should also apply for sewer assessments.
Thank you,
Juanita J. Price
146 Park Street
Clyde, CA. 94520
(925) 687 -4440
4
APR 1 7 2001
SECRETARY OF THE DISTRICT
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ORDINANCE NO. 245
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
AMENDING CHAPTER 6, SECTION 6.34.010 OF THE DISTRICT CODE
ESTABLISHING THE SEWER SERVICE CHARGES
FOR FISCAL YEARS 2007 -2008 AND 2008 -2009
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program to finance the services and facilities furnished by the District; and
WHEREAS, the Board of Directors of the District has reviewed the present sewer
service charge rate schedule and has determined that the residential annual sewer
service charge rates should be increased by an amount of $11 for FY 2007 -2008 and
an amount of up to $13 for FY 2008 -2009. Non - residential rates will be increased
proportionally based on Residential Unit Equivalents (RUE) factors.
WHEREAS, in adopting this Ordinance, the Board of Directors finds that:
a. Written notices of the proposed increase in sewer service charge rates
were sent by first class U.S. mail to every owner of property connected in the
District at least 45 days prior to the Public Hearing on the proposed increase
conducted on June 7, 2007.
b. All written protests against the proposed increase in the sewer service
charge, including those provided in person, by facsimile, email and U.S. mail,
were considered and tallied at the Public Hearing conducted on June 7, 2007,
and the District was not presented with protests by a majority of the owners of
the identified parcels affected by this change.
c. The amount of the charge imposed does not exceed the proportional cost of
the service attributable to the properties receiving service and the charge is
only imposed on those properties actually receiving service or for those which
service is immediately available.
d. This action is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15273 (a) (1 -4) of the
District CEQA Guidelines.
NOW THEREFORE, BE IT ORDAINED by the Board of Directors of the
Central Contra Costa Sanitary District as follows:
Section I.
The 2007 -2008 rates for Sewer Service Charges for users of the District System will be
initiated for the fiscal year beginning July 1, 2007, and increased up to the maximum
amount as indicated on July 1, 2008, and the rate imposed for 2008 -2009 shall continue
thereafter in effect until further action of the Board of Directors. The following chart
displays the residential and non - residential charges for fiscal 2007 -2008 and the
maximum rate that may be imposed under this Ordinance for Fiscal 2008 -2009:
User Group
Fiscal Year
2007 —2008
Fiscal Year
2008 —2009
maximum
Residential (rate per living unit):
Single Family Dwellings, Mobile Homes, Townhouses,
Condominium Units, Multi-Family Units
$300.00
$313.00
Commercial / Non - Industrial (rates per hundred cubic feet):
Bakeries
$7.67
$8.00
Supermarkets w /garbage disposals
$5.79
$6.04
Mortuaries
$5.46
$5.70
Restaurants
$5.68
$5.93
Others
$2.78
$2.90
Minimum Annual Charge
$312.00
$326.00
Industrial:
Flow per million gallons
$1,530.00
$1,596.00
Biochemical Oxygen (demand per 1,000 lbs.)
$638.00
$666.00
Suspended Solids per 1,000 lbs.
$456.00
$476.00
Demand per million gallons per day
$183,870.00
$191,838.00
Minimum Annual Charge
$312.00
$326.00
Special Discharge Permits & Contractual Agreements:
Determined
Individual)
Determined
Individual)
User Group
Fiscal Year
2007-2008
Fiscal Year
2008 —2009
maximum
Institutional:
Churches
$2.78
$2.90
Schools
$2.78
$2.90
Fraternal & Service Organizations
$2.78
$2.90
Local & State Institutions
$2.78
$2.90
Other Tax Exempt (Except Federal)
$2.78
$2.90
Federal Institutions
$2.78
$2.90
Utilities with Special Tax Status
$2.78
$2.90
Independent Living Facilities, Rest Homes, & Convalescent
Hos itals
$2.78
$2.90
Minimum Annual Charge
$312.00
$326.00
Section 2.
Prior to fixing the actual rate to be imposed under this Ordinance for Fiscal 2008 -2009,
the Board of Directors shall consider the District's proposed budget, its financial
condition, projected capital and operations and maintenance costs, as well as other
factors which bear on the revenue requirements of the District during the Spring of
2008. This review of the District's financial condition shall be to determine whether
increases to the maximum amount set forth herein for fiscal year 2008 -2009 continue to
be necessary. If the District Board concludes by a majority vote that sewer service
charges for less than the maximum amount as set forth in this Ordinance for fiscal year
2008 -2009 will produce adequate revenues for that fiscal year, the Board may by
resolution fix the fiscal year 2008 -2009 Sewer Service Charges to be imposed at
appropriate amounts up to the maximum rates set forth herein without an amendment of
this Ordinance. In such case, the resolution shall clearly set forth such lesser charges
that are to be imposed and those charges shall remain in place until further action of the
Board. If the Board determines the maximum rates set forth in the table are appropriate
for imposition in 2008 -2009, no further action of the Board shall be required.
Section 3.
This ordinance shall be published once in the Contra Costa Times, a newspaper of
general circulation within the Central Contra Costa Sanitary District, and shall be
effective July 1, 2007
PASSED AND ADOPTED this 7th day of June 2007, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
Revised (through June 7, 2007)
Proposed Sewer Service Charge Increase
FY 2007/08 and 2008/09
Public Hearing June 7, 2007
Notices mailed 107,000
Letters
Opposition 6
Questions 1
7
E -Mails
Support 1
Opposition 11
Charge residential on actual use 33
15
Telephone Calls
Support 1
Opposition 10
Would like senior rate (4 of the above)
Questions 16
Other issues 14
Charge residential on actual use 1
Parcels on septic 22
64
Recap as of June 7. 2007
Support
2
Opposition
27
Charge residential on actual use
4
Questions
17
Other issues
14
Parcel on septic
22
Total responses
86
N:\ ADMINSUP\ADMIN \RATCLIFF\Proposed SSC Increase 06- 07- 07.doc
4.0'....
Debbie Ratcliff - Protest of Proposed Annual Sewer Service Charges
From: Karen Wang <wangkaren6 @yahoo.com>
To: <rates @centralsan.dst.ca.us>
Date: 5/30/2007 11:19 AM
Subject: Protest of Proposed Annual Sewer Service Charges
May 27, 2007
PROTEST of Proposed Annual Sewer Service Charge Rate Increase
To: Central Contra Costa Sanitary District
5019 Imhoff Place, Martinez, CA 94553 -4392
E -mail: rates@centralsan.dst.ca.us
To Whom It May Concern:
I am writing to protest the rate increase of $13 per residential apartment/year for Fiscal Year 2007 -2008 effective July
1, 2007 and an additional increase of up to $13 per residential apartment/year for Fiscal Year 2008 -2009 effective July
1, 2008.
I am protesting the rate increase for the following reason:
The Central Contra Costa Sanitary District charges uniform residential customer rates for non uniform use. This is
not fair. The burden of higher rates should be based on HCF units used, thus customers pay in proportion to how
much they use._A rate increase based on amount consumed is fair to all and encourages conservation.
- Under the proposed rate increases, the burden of rate increase is not placed on the customers who consume the most
services, but _aDi ied to everyone regardless of amount used. Thus, low consumption users are forced to subsidize high
consumption users.
I have decreased water consumption by approximately 18.5 %* since the previous year, but under the proposed rate
increase I am being burdened with an increase in my rate by a cumulative 9% from current rates effective July 1,
2008.
P.S. Under the current flat rate system, I already pay an 'increased' rate of 1000% /HCF unit for my use. I use 3.3
HCF units /month/apartment *. For my conservation, I am rewarded with a high rate of $7.29/ HCF unit per month
($289/12 months /3.3 units /month). A neighbor single family home consuming a hypothetical conservative average of
33 HCF units /month pays only 0.73/HCF unit per month ($289/12/33 units /month). My rate per HCF has
already been increased TEN TIMES more ep r HCF unit used than a theoretical neighbor residential customer who
uses more, thus it is absolutely unacpe table for my rates to be increased even more than TEN TIMES.)
* Per our East Bay Municipal Utility District water bills, each apartment dwelling at our property used approximately
3.3 hundred cubic foot units per month for the annual period of January 10, 2006 - January 11, 2007. Previous year's
use was approximately 4.05 HCF. units /apartment/month.
Sincerely,
Jane Wang
Creekside Court Apartments
Property Owner: 1309 Creekside Dr. Walnut Creek CA 94596
file: //C:\Documents and Settings \dratcliff\Local Settings \Temp \GW)00002.HTM 6/l/2007
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 6.a. Bids and Awards
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER SEWER
SERVICE FOR THE TELEVISION INSPECTION OF SANITARY SEWERS,
PHASE 5, DISTRICT PROJECT NO. 5547
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Godsey
I. O--%QA
A. Antkowiak
AV-) M,7�_
cki A. Farrell
James M. Kelly,
General Manager
ISSUE: On May 25, 2007, five (5) sealed bids were received and opened for a contract
for the Television Inspection of Sanitary Sewers, Phase 5, District Project 5547. The
Board of Directors must authorize award of the contract or reject bids within 50 days of
bid opening.
RECOMMENDATION: Authorize award of a television inspection contract.
FINANCIAL IMPACTS: The total project cost for TV inspection and contract
administration as bid is $1,342,334.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The contract before the Board today the fifth and sixth years of a
multi -year program to inspect all existing sewers and develop a comprehensive
assessment of the District's collection system. It will focus primarily on sewers in the
cities of Martinez and Danville. Previous years focused on the cities of Orinda, Walnut
Creek, Pleasant Hill, and Lafayette, which were recently completed. To date,
3,578,215 feet or 48% of the collection system has been televised. Staff anticipates
that it will take two years of additional TV work after this contract to complete the entire
collection system.
Five sealed bids were received and publicly opened on May 25, 2007. A summary of
bids received is shown in Attachment 1. Bids ranged from $1,227,334.44 to
$2,794,293.35. Capital Projects Division staff conducted a technical and commercial
review of the bids and determined that Roto- Rooter Sewer Service is the lowest
responsive bidder with a bid amount of $1,227,334.44.
The District will administer the television inspection contract and provide inspection and
CCTV inspection data review. The funds required to complete this phase of the project,
as shown in Attachment 2, are $1,327,334. The total cost of the Television Inspection
N: \PESUP \Cbradley \Position Papers \Godsey \5547 Award Phase 5 PP.doc Page 1 of 4
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER SEWER
SERVICE FOR THE TELEVISION INSPECTION OF SANITARY SEWERS,
PHASE 5, DISTRICT PROJECT NO. 5547
of Sanitary Sewers Project is anticipated to be $6,600,000. This contract is a price
agreement contract that allows for increasing or decreasing the quantities actually
completed.
This project is included in the fiscal year 2007 -2008 Capital Improvement Budget (CIB)
on pages 41 -43.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15262, since it will provide
information for design of sewer improvements and will not have a legally binding effect
on later activities. Authorization of the award of the contract will establish the Board of
Directors' independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the award of a service contract in the
amount of $1,227,334.44 for completion of the Sewer Television Inspection of Sanitary
Sewers Project, Phase 5, District Project 5547, to Roto- Rooter Sewer Service, the
lowest responsive bidder, and authorize the General Manager to execute the contract
documents.
WPESUMbradley \Position Papers \Godsey \5547 Award Phase 5 PP.doc Page 2 of 4
ATTACHMENT 1
Central Contra Costa Sanitary District
DRAFT SUMMARY OF BIDS
PROJECT NO. 5547
DATE: MAY 25, 2007
PROJECT NAME: TELEVISION INSPECTION OF SANITARY SEWERS, PHASE 5
LOCATION: MARTINEZ AND DANVILLE, CALIFORNIA ENGINEER EST.: $1,500,000
No.
BIDDER
BID PRICE
Name & address
Roto- Rooter Sewer Service
$1,227,334.44
195 Mason Circle
Concord, CA 94520
925 - 939 -3100
2
Presidio Systems Inc.
$1,238,034.95
435 El Alamo
Danville, CA 94526
925 - 456 -8400
3
California Trenchless, Inc.
$1,558,221.70
2283 Dunn Road
Hayward, CA 94545
510- 782 -5335
4
National Plant Services, Inc.
$2,410,466.08
1461 Harbor Avenue
Long Beach, CA 90813 -2741
562- 436 -7600
5
Pacific Liners
$2,794,293.35
70 Union Way
Vacaville, CA 95687
707 - 446 -8222
BIDS OPENED BY /s/ Elaine Boehme
N: \PESUP \Cbradley \Position Papers \Godsey \5547 Award Phase 5 PP.doc
DATE May 25, 2007 SHEET NO. 1 OF 1
Page 3 of 4
ATTACHMENT 2
TELEVISION INSPECTION OF SANITARY SEWERS
DISTRICT PROJECT NO. 5547 - PHASE 5
ITEM
DESCRIPTION
TOTAL
PERCENT OF
ESTIMATED
CONTRACT
COST
1
Contract Cost
$1,227,334
Contract Subtotal
$1,227,334
2
Contract Ad ministration /Ins ection
$100,000
8.1%
3
Pre -bid Expenditures
$15,000
1.2%
4
Total Project Cost
$1,342,334
9.4%
5
Funds Allocated to Date
$15,000
6
Allocation Required to Complete
Project
$1,327,334
N: \PESUP \Cbradley \Position Papers \Godsey \5547 Award Phase 5 PP.doc Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007
No.: 6.b. Bids and Awards
Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION
OF CONTRACT DOCUMENTS
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH RANGER
PIPELINES, INC., FOR THE NORTH ORINDA SEWER RENOVATIONS,
PHASE 2.1, DISTRICT PROJECT NO. 5968
Submitted By: Initiating Dept/Div.:
Dana Lawson, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
kl-- A l
D. Lawson A. Antkowiak T. i
A. Farr
ames M. Kelly,
General Manager
ISSUE: On May 22, 2007, seven (7) sealed bids were received and opened for the
construction of the North Orinda Sewer Renovations, Phase 2. 1, District Project 5968.
The Board of Directors must award the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Award a construction contract and authorize the General
Manager to execute the Contract Documents.
FINANCIAL IMPACTS: Approximately $2,498,000, including design, right -of -way, bid
price, contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The North Orinda Sewer Renovations, Phase 2.1 Project will replace
3,700 feet of 6- and 8 -inch sewers that are within backyard easements that parallel
Tarry Creek in Orinda (see Attachment 1 for map). The District will continue to work
closely with the affected property owners.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of North Orinda Sewer Renovations, Phase 2.1 is $1,500,000.
This project was advertised on May 4 and 11, 2007. Seven (7) sealed bids ranging
from $1,536,600 to $2,224,880 were received and publicly opened on May 22, 2007.
The Engineering Department conducted a technical and commercial review of the bids
and determined that Ranger Pipelines, Inc., is the lowest responsive bidder with a bid
amount of $1,536,600. A summary of bids received is shown in Attachment 2.
N: \PESUP \Cbradley \Position Papers \Lawson \5968 Award Contract PP.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: June 7, 2007
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH RANGER
PIPELINES, INC., FOR THE NORTH ORINDA SEWER RENOVATIONS,
PHASE 2.1, DISTRICT PROJECT NO. 5968
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $2,019,000. The total
cost of North Orinda Sewer Renovations, Phase 2.1 is anticipated to be $2,498,000.
This project is included in the fiscal year 2006 -2007 Capital Improvement Budget (CIB)
on pages CS -23. Staff has conducted a cash -flow analysis of the Collection System
Program and concluded that adequate funds are available for this project.
At its November 1, 2005 meeting, the CCCSD Board of Directors independently found
that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA
Guidelines Section 15301 since it involves only alterations to existing sewer facilities
with negligible or no expansion of capacity. A Notice of Exemption has been filed with
the County Clerk.
RECOMMENDED BOARD ACTION: Award a construction contract in the amount of
$1,536,600 for the construction of the North Orinda Sewer Renovations, Phase 2.1,
District Project 5968, to Ranger Pipelines, Inc., the lowest responsive bidder, and
authorize the General Manager to execute the Contract Documents.
N: \PESUP \Cbradley \Position Papers \Lawson \5968 Award Contract PP.doc Page 2 of 5
l 0 100 500
HFEET
U
t Central Contra Costa Attachment
Sanitary District NORTH ORINDA SEWER RENOVATIONS
CCCSD DP 5968
1
Page 3 of 5
ATTACHMENT 2
NORTH ORINDA SEWER RENOVATIONS, PHASE 2.1
DISTRICT PROJECT NO. 5968
SUMMARY OF BIDS
PROJECT NO. 5968
DATE: MAY 22, 2007
PROJECT NAME: NORTH ORINDA SEWER RENOVATIONS - PHASE 2.1
LOCATION: ORINDA, CALIFORNIA ENGINEER EST.: $1,500,000
No
BIDDER
BID PRICE
Name & address
1
Ranger Pipelines, Inc.
$1,536,600
1790 Yosemite Avenue
San Francisco, CA 94124
415- 822 -3700
2
California Trenchless
$1,564,840
2283 Dunn Road
Hayward, CA 94545
510- 782 -5335
3
McNamara & Smallman Construction Inc.
$1,696,435
1756 Holmes Street
Livermore, CA 94550
925 - 606 -7190
4
J. Howard Engineering, Inc.
$1,776,385
1325 Howard Avenue #265
Burlingame, CA 94010 -4212
650- 375 -8314
5
Pacific Trenchless
$2,062,920
1619A Campbell Street
Oakland, CA 94607
510- 601 -9340
6
K. J. Woods Construction, Inc.
$2,114,000
2625 Judah Street, No. 2
San Francisco, CA 94122
415- 759 -0506
7
McGuire and Hester
$2,224,880
9009 Railroad Avenue
Oakland, CA 94603
510- 632 -7676
BIDS OPENED BY /s/ Elaine Boehme DATE May 22, 2007
SHEET NO. 1 OF 1
WPESUP\Cbradley \Position Papers \Lawson \5968 Award Contract PP.doc Page 4 of 5
ATTACHMENT 3
NORTH ORINDA SEWER RENOVATIONS, PHASE 2.1
DISTRICT PROJECT NO. 5968
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
1
CONSTRUCTION
a. Construction Contract
$
b. Contingency at 20%
$
c. Permits
$
TOTAL CONSTRUCTION
$
2
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management
$
- Construction Inspection
$
- Design Engineer
$
- Survey
$
- Community Relations
$
- Record Drawings
$
SUBTOTAL
$
b. Consultant / Construction Support Services
- Materials Testing
$
- Arborist
$
- Geotech
$
SUBTOTAL
$
TOTAL CONSTRUCTION MANAGEMENT
$
3
TOTAL CONSTRUCTION PHASE COST
$
4
TOTAL PREBID EXPENDITURES (not including Right of Way costs)
$
5
TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$
6
TOTAL RIGHT OF WAY COSTS
$
7
TOTAL ESTIMATED PROJECT COST
$
8
FUNDS AUTHORIZED TO DATE ,
$
9
ALLOCATION NEEDED TO COMPLETE PROJECT
$
MTESUP\Cbradley \Position Papers \Lawson \5968 Award Contract PP.doc
Percent of
Estimated
Amount Construction Cost
1,536,600
307,400
2,000
1,846,000
111
11 111
111
111
111
111
111
5,000
3,000
• 111
17,000
171,000
2,017,000
49,000
220,000
432,000
2,498,000
479,000
2,019,000
Page 5 of 5
100%1
8%1
1%
9%
109%
3%
12%
23%
135%
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7. 2007 No.:
6.c. Bids and Awards
Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION
OF CONTRACT DOCUMENTS
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH AZTEC
CONSULTANTS FOR THE CONSTRUCTION OF THE TREATMENT PLANT
SAFETY ENHANCEMENTS, PHASE 3, DISTRICT PROJECT NO. 7263
Submitted By: Initiating Dept /Div.:
Craig Mizutani, Associate Engineer Engineering / Capital Projects
REVIEWED ND RECOMMENDED FOR BOARD ACTION:
A
'rr t
C i Mizutani Ba Than ecki A. Farrell Ames M. Kelly,
eneral Manager
ISSUE: On May 17, 2007, four sealed bids were received and opened for the
construction of the Treatment Plant Safety Enhancements, Phase 3,
District Project 7263. The Board of Directors must award the contract or reject bids
within 50 days of the bid opening.
RECOMMENDATION: Award a construction contract and authorize the General
Manager to execute the Contract Documents.
FINANCIAL IMPACTS: Approximately $492,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: This project is the third phase of treatment plant related safety work.
In 2006, Treatment Plant Safety Enhancements, Phase 2, District Project 7229, was
completed. The project included items from the continuing list of safety improvements
developed by District Staff. Project elements included handrail and grating
enhancements, concrete work, site access and fall protection improvements.
Since the completion of Phase 2, other safety improvements have been identified
through the District's Safety Suggestion Program. These improvements will be made
through the construction of the Treatment Plant Safety Enhancements, Phase 3, District
Project 7263. The project includes: valve access platforms; handrail installation and
repair; replacement of equipment access hatches; fall protection modifications at the
A/N tanks; and ladder brackets on the secondary clarifiers. In addition, tunnel
ventilation fans and electrical pull boxes along the levee road will be raised to provide
N: \PESUP \Position Pape rs\M izutan i\7263 Award.doc Page 1 of 5
H
0
0 150 300
FEET
e
Warehouse m C
N
m
as
SITE 8
SITE 2 (VARIOUS)
CONTRACTOR
- SITE 7 STAGING
AREA /
/j
SITE 8
SITE 5
SITE 1
SITE 3
0
//
// �e //
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/ S /
SITE 6
SITE 4 /� (VARIOUS)
r Central Contra costa TREATMENT PLANT SAFETY Attachment
Sanitary District
ENHANCEMENTS PHASE 3
District Project 7263
Project Location
u
Page 3 of 5
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 7263 DATE: MAY 17, 2007
PROJECT NAME: TREATMENT PLANT SAFETY ENHANCEMENTS, PHASE 3
LOCATION: MARTINEZ, CALIFORNIA
ENGINEER EST.: $250,000
BIDDER
BID PRICE
NAME & ADDRESS
Aztec Consultants, Inc.
$276,221
2021 Omega Road, Suite 200
San Ramon, CA 94583
Pleasanton Engineering Contractors
$320,100
4602 Laramie Gate Court
Pleasanton, CA 94566
Water Works Construction, Inc.
$330,849
4989 -C Noonan Lane
Fairfield, CA 94533
Valentine Corporation
$353,369
111 Pelican Way
San Rafael, CA 94901
BIDS OPENED BY /s/ Elaine Boehme
DATE May 17, 2007
NAPESUP \Position PapersUzutani \7263 Award.doc Page 4 of 5
ATTACHMENT 3
TREATMENT PLANT SAFETY ENHANCEMENTS,
PHASE 3,
DISTRICT PROJECT NO. 7263
POST - BID / PRE - CONSTRUCTION ESTIMATE
% of
No. Item Description Amount Estimated
Construction
Cost
1 CONSTRUCTION
a. Construction Contract $276,221
b. Contingency at 20% $54,779
TOTAL CONSTRUCTION $331,000 100%
2 CONSTRUCTION MANAGEMENT BY DISTRICT STAFF
a. District Forces
- Construction Management and Inspection $26,000
- Project Engineering /Operations Department $13,000
SUBTOTAL $39,000 12%
b. Consultants
- Material Testing $10,000
SUBTOTAL $10,000 .3%
TOTAL CONSTRUCTION MANAGEMENT
$49,000
15%
3 TOTAL CONSTRUCTION PHASE COST
$380,000
115%
4 TOTAL PREBID EXPENDITURES
$112,000
34%
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$161,000
49%
6 TOTAL ESTIMATED PROJECT COST
$492,000
149%
7 FUNDS AUTHORIZED TO DATE
$124,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$368,000
Page 5 of 5
Item 7.a.1
Subdivision 8331
Report on Undercollection
of Connection Fees
6/7/2007 1
Subdivision 8331
Tributary Areas '01.
Fees Collected for Lots
Tributary to West Branch — \
were for Gravity Zone only 1i a,Kh "lJ
(w�l
r
s,
6/7/2007 —r ���.� .,,�:.t 2
NP d)
Subdivision 8331
Developer _-
Ownership
IW.v 3,.,, h nb 1
L�•.. lia*xs —_
v
6/7/2007 3
Connection Fees — Gravity Zone
Fee Description Fee Amount
Application Fee — New Parcel $173.00
Capacity Fee, Residential, Gravity Zone $4,263.00
Sewer Service Charge, Prorated $24.00
Inspection Fees $248.00
Total Fees: $4,708.00
6/7/2007 4
Subdivision 8331 2
Connection Fees — Pumped Zone
Fee Description
Fee Amount
Application Fee — New Parcel
$173.00
Capacity Fee, Residential, Gravity Zone
$4,263.00
Sewer Service Charge, Prorated
$24.00
Inspection Fees
$248.00
Capacity Fee, Residential, Pumped Zone
$1,404.00
Lawrence Rd Benefits District Reimbursement
$251.20
Lawrence Rd Trunk Sewer Reimbursement
$612.15
Windemere Trunk Sewer Reimbursement
$400.00
Dougherty Tunnel Reimbursement
$1,239.00
CCCSD Reimbursement Transaction Fee
$483.00
Total Fees: $9,097.35
6/7/2007 5
Additional Connection Fees Due
• KB Home (41 lots) $179,411.87
• Lennar Homes (76 lots) $326,785.70
Total: $506,197.57
6/7/2007
6
Subdivision 8331 3
Questions?
6/7/2007
Subdivision 8331
7, a , 0'2�
Central Contra Costa Sanitary District
June 1, 2007
TO: HONORABLE MEMBERS OF
THE BOARD OF DIRECTORS
VIA: JAMES M. KELLY At
FROM: DOUGLAS J. CRAIG
SUBJECT: PROPOSED LOCAL WASTEWATER TRAINING PROGRAM
On a statewide basis, it is estimated that 10,000 of the State of California's 40,000
wastewater treatment plant operators will retire in the next three years. Similarly, at
Central Contra Costa Sanitary District (CCCSD), it is anticipated that at least ten Shift
Supervisors and Senior Plant Operators will retire in the next four years. As such, there
is a need to train new Plant Operators, as well as provide progressive training to
existing Plant Operators, so they can advance to higher positions. Most of the recent
Plant Operators hired at the District have either been recruited as Plant Operators 1 /11 or
have progressed from the Plant Operator Trainee Program.
Two community colleges offer water and wastewater curricula in California. One
college is in Southern California, and the other is Solano Community College in
Northern California. Solano Community College offers a program that has been
attended by some District employees. However, it is inconvenient due to the location
and as a result limits the interests of District employees and other students in the
county.
In an effort to generate more interest and to increase the local pool of potential
wastewater treatment plant operators, several agencies are investigating the possibility
of a local contract education program. This program would be administered through an
agreement between Solano Community College and Bay Area Clean Water Agencies
(BACWA). Preliminary discussions have included participation by West County
Sanitation District, Delta Diablo Sanitary District, Dublin San Ramon Services District,
Union Sanitary District, East Bay Municipal Utility District, Contra Costa Water District,
and CCCSD. The program would provide broad -based skills training in both water and
wastewater treatment, and would provide credits toward an Associate of Science
degree.
N: \POSUP\Administrative \Craig \2007 \Local WW Trng.doc
Honorable Members of the Board of Directors
Page 2
June 1, 2007
Initially, the program would consist of three courses:
Water 100 — Introduction to Wastewater Treatment (4 Units)
Water 104 — Introduction to Water Supply and Treatment (3 Units)
Water 107 — Mathematics of Water and Wastewater Treatment (4 Units)
Although a training site has not been determined, preliminary discussions suggested
that CCCSD would be a convenient location for one or more of the classes. This would
be particularly beneficial to existing CCCSD Plant Operators who are interested in
progressing toward an Associate of Science degree in water and wastewater
technology.
It is proposed that the participating agencies fund the training courses through
contributions to BACWA or by individual tuition payments. The cost to provide each
course is $12,000, and the total cost for the three initial courses would be $36,000. The
cost for each participating agency would depend upon the number of employees
enrolled. Further discussions are necessary to develop and define the issues regarding
cost allocation and reimbursement of training costs. The District provides up to $1,000
tuition refund per employee per fiscal year, which could also be used to cover the costs
of the training courses.
Staff has contacted other community colleges to determine if they could offer water and
wastewater education courses. Los Medanos College and Diablo Valley College have
indicated they are not interested now, but they may consider providing on -site or
contract education programs in the future. Since a water and wastewater program does
not already exist at these schools, a curriculum would have to be developed and
approved by the State school administration. This process would take a year or longer
to complete. For the short term, Solano Community College has a program in place,
and is receptive to a contract education program.
As noted previously, District participation in the contract education program would be a
benefit to the District. It would enable existing District's Plant Operators to conveniently
take college courses to enhance their knowledge and prepare them for advancement
through the State certification system. It would also give aspiring employees who are
not yet Plant Operators the opportunity to get the education requirements necessary to
become a wastewater operator. Furthermore, if some classes were held at the District,
it would allow others in the community access to wastewater classes and to become
familiar with our treatment plant, thereby, expanding the pool of operator candidates
from which the District can recruit future operators.
JMK:DJC:dk:pk
N: \POSUPWdministrative \Craig \2007 \Local WW Tmg.doc
7.a.2
Proposed Local Wastewater
Training Program
Randy Grieb
Board Meeting
June 7, 2007
The Need for Training
■ 10,000 of California's 40,000 wastewater
treatment plant operators will retire in the next
three years.
■ CCCSD expects at least ten Shift Supervisors
and Senior Plant Operators to retire in the
next four years.
■ Formal training will develop a pool of qualified
journeymen plant operators and supervisors.
I
Proposal
■ Pilot training program using three
existing Solano Community College
accredited program courses.
■ Alameda and Contra Costa County
agencies would participate.
■ Bay Area Clean Water Agencies would
administer the program.
Evaluation
■ Evaluate after 6 to 12 months to
determine if there is interest or need for
a Contra Costa County -based program.
2
Benefits to the District
Provides a pathway to a career in wastewater
and develops a pool of future employees.
Gives employees who are not yet plant
operators the opportunity to get the education
necessary to become a wastewater treatment
plant operator.
Encourages District Plant Operators to take
college courses to prepare for advancement
through state certification.
Questions?
Project
Overview
•19 Sites
•1400 LF, Open Cut
•4200 LF, Pipeburst
•4 Spot Repairs
•850 LF, 2 Material
Demonstration Sites
7a.�)
1
Expanda Pipe Rib Loc Liner
• Less Traffic Disruption
• Quick
• No Digging
• No Impact on Utilities Nearby
Stnxturol Uning for Deteriorated Pipelines
'; Titt tti3x List �++:tsranchr A;�se Prin:Hakt.
S'"116atpr.6l.
9
Public Outreach
• Public Outreach
— Met with homeowners on easement sites
— Public Meeting held on June 6, 2007
— Letters will be sent out notifying residents
that construction will be occurring
• Construction Signs
— Will be posted prior to construction
FA
NORTH ORINDA SEWER
RENOVATIONS PHASE 3, DP 5963
Engineer's Estimate: $1,410,000.00
Advertised: June 1 and 7, 2007
PreBid Meeting:
Bid Opening:
June 8, 2007
June 19, 2007
QUESTIONS
5
Board Meeting of June 7, 2007
Announcements
Agenda Item 7.a.4)
a) Public Bidding of Alhambra Valley Trunk Sewer (Phase 2), DP 5919
The project plans and specifications for the Alhambra Valley Trunk Sewer are
complete and the project is ready for bidding. Phase 1 was constructed last
year, and installed the northern and southern portion of the Alhambra Valley
trunk line. Phase 2 will connect these sections and complete the trunk sewer for
the Alhambra Valley. This project includes 2,700 feet of 10- and12 -inch sewer
pipe and a 150 -foot dual pipe siphon crossing under the Arroyo del Hambre
Creek. Included with the trunk line and manholes will be sewer laterals and pipe
stub outs for future connections by property owners.
The NEPA process and Right of Way Agreement with the National Park Service
are expected to be completed by the end June. To avoid delaying sewer
construction, the project will be advertised on June 11 th and 15th, and the bids
will be opened on June 29th. Provided the NEPA process and Right of Way
Agreement are completed as planned, the Board will be asked to award the
construction contract on July 19, 2007. The estimated construction cost is
$1,470,000.
Regarding annexation of the Alhambra Valley Estates property, staff will submit
the annexation application to LAFCO on June 4, 2007. A status letter about the
project has been sent to Alhambra Valley homeowners and property owners. A
copy of the letter was delivered to the Board of Directors.
b) Public Workshop and Advertisement of Martinez Sewer Renovations (Phase 1),
DP 5975
The project will construct 2,600 feet of 8 -inch sewer pipes in Marina Vista, and in
easements on Ulfinian Way and Green Street by use of open cut and pipe -burst
methods.
This project will be advertised on June 9th and 15th. Bids will be opened on June
25, 2007. The construction cost is estimated at $920,000. More information will
be presented when the Board is asked to approve the construction contract on
July 5, 2007.
A public meeting was held on Thursday, May 24, from 6:00 - 7:00 pm at the City
of Martinez Council Chambers. In attendance from City of Martinez was Joe
Enke, and from the District were Ann Farrell, Tad Pilecki, Michael Scahill,
Andrew Antkowiak, Dana Lawson and Chris Carpenter. Six members from the
public attended the meeting including our point of contact from the County
Superior Court. Dana gave the same PowerPoint presentation that was delivered
to the Board week before, and questions predominantly focused on traffic along
the Marina Vista portion of the project.
C) Recycled Water Rate Increase
Recycled water rates will be increasing 3% on July 1st in accordance with the
Recycled Water Ordinance adopted by the Board. This is an automatic annual
increase that was built into the ordinance; therefore, no Board action is needed at
this time to implement the rate increase. This increase is consistent with the
increase in water rates by the Contra Costa Water District and our rates remain
at about 80% of the water district's rates.
A comparison of the new rates with the existing rates follow :
Rates
Former Potable Water Customers
Former Canal Water Customers
Existing
$2.59 per 1,000 gallons
$1.23 per 1,000 gallons
$844 per acre -foot
$399 per acre -foot)
New
$2.67 per 1,000 gallons
$1.27 per 1,000 gallons
($870 per acre -foot)
($414 per acre -foot)
Staff will be sending letters to recycled water customers, by the end of the week,
announcing the increase.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 7, 2007 No.: 8.a. Administrative
Type of Action: REVIEW SELF INSURED RETENTION AND LIABILITY INSURANCE
PREMIUMS FOR FISCAL YEAR 2007 -08
Subject. REVIEW THE SELF INSURED RETENTION (SIR) AND LIABILITY
INSURANCE PREMIUMS FOR FISCAL YEAR 2007 -08 TO DETERMINE THE
APPROPRIATE SIR LEVEL
Submitted By. Initiating Dept. /Div.:
Randall M. Musgraves, Director of Administration Administrative /Safety & Risk Management
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. sgraves
,V*�
James M. Kelly,
General Manager
ISSUE: The Board of Directors directed staff to obtain preliminary liability insurance premium quotations at a
$500,000 and a $1,000,000 Self Insured Retention (SIR) levels to assist the Board in determining the
appropriate SIR level for the District.
RECOMMENDATION: Authorize staff to bind coverage for general and automobile insurance coverage at a
$500,000 SIR with $15,000,000 excess coverage; bind pollution (HHW) liability insurance coverage at a
$500,000 SIR with $5,000,000 excess general liability and $10,000,000 excess pollution liability coverage; bind
property insurance coverage with a $250,000 SIR; and bind employment practices liability insurance coverage
at a $15,000 SIR with $15,000,000 excess coverage.
FINANCIAL IMPACTS: The impact of the proposed recommendation is a slight increase, approximately
$3,300, in premiums from fiscal year 2006 -2007 to fiscal year 2007 -2008.
ALTERNATIVES/CONSIDERATIONS: The alternative to the recommended action is to bind coverage for
general, automobile, pollution (HHW) and employment practices liability insurance coverage with lower or
higher Self Insured Retention (SIR) levels and premiums. These alternatives are discussed below.
BACKGROUND: The Board has asked staff to obtain insurance premium quotes with Self Insured Retention
(SIR) levels of $500,000 and $1,000,000 for general liability. The District's insurance Broker, Alliant Insurance
Services, has marketed the District's insurance needs and received quotations from insurance carriers. They
also included a quote for coverage at a $250,000 SIR level.
Staff developed a memo to the Board, delivered under separate cover, providing a greater detailed review of
the District's insurance coverage, premiums and claims costs.
POSITION PAPER
Board Meeting Date: June 7, 2007
subject:: REVIEW SELF INSURED RETENTION AND LIABILITY INSURANCE
PREMIUMS FOR FISCAL YEAR 2007 -08
The following are the recent premium quotes provided by the carriers for general and employment liability
insurance coverage at differing SIR levels for $10,000,000 excess coverage.
SIR Premium * Premium Accumulated Accumulated Net (Savings) /
$ Difference Premium Claim Cost
(In relation Difference (Savings)1 (9 Years)
to $500,000 (9 Years) Cost
SIR) (9 Years)
$250,000 $300,228 $64,000 $573,000 ($1,293,000) ($720,000)
$500,000 $236,524 - -- - -- - -- - --
$1,000,000 $180,783 ($56,000) ($501,000) $543,000 $42,000
* All quotes include a $1,000,000 SIR for employment liability claims.
It would cost the District an additional $64,000 in premiums to move to a $250,000 SIR. The District would
save approximately $56,000 per year in premiums if the District had a $1,000,000 SIR. The District's current
premium for $10,000,000 is $265,523 and is quoted for 2007 -2008 at $236,524.
Over a nine -year period of time the District would have saved claim costs of $1,293,000 with a $250,000 SIR,
all other factors being equal. The District would have spent an additional $573,000 in premiums, netting to a
total savings of $720,000. However, the carrier would likely refuse to offer a $250,000 SIR or raise premiums
to a greater cost for the multiple claims. A $1,000,000 SIR would have cost the District an additional $543,000
in claims costs but would have saved the District an additional $501,000 in premiums for a net cost of $42,000.
AIG has also quoted a premium for $15,000,000 excess general liability and employment practice for
approximately $265,000, the current premium amount. Staff is recommending to bind coverage for
$15,000,000 excess general and employment liability.
If the District has a lower SIR the carrier can assume control of the claim sooner (or the less control the District
has over settling a large claim). Conversely, the higher the SIR, the carrier would not step in until the claim
costs exceeded $500,000 at a $1,000,000 SIR.
Staff is recommending retaining the current level of SIR, $500,000, based upon the following.
• Board's desire to balance customer service and claim loss (retain as much control over claim
settlement as possible).
• The District's increased cleaning, repair and replacement of sewer lines and new Sewer System
Management Plan (SSMP) requirements should reduce sewer overflows.
POSITION PAPER
Board Meeting Date: June 7, 2007
subject:: REVIEW SELF INSURED RETENTION AND LIABILITY INSURANCE
PREMIUMS FOR FISCAL YEAR 2007 -08
• Increased premiums if there were increased claim payouts at a $250,000 SIR.
• Good claims history.
• The SIR covers all general liability accidents (sewer overflows, land subsidence
claims, automobile accidents, trip and falls at District facilities).
RECOMMENDED BOARD ACTION: Authorize staff to bind coverage for general and automobile insurance
coverage at a $500,000 SIR with $15,000,000 excess coverage; bind pollution (HHW) liability insurance
coverage at a $500,000 SIR with $5,000,000 excess general liability and $10,000,000 excess pollution liability
coverage; bind property insurance coverage with a $250,000 SIR; and bind employment practices liability
insurance coverage at a $15,000 SIR with $15,000,000 excess coverage.