HomeMy WebLinkAbout05/10/2007 AGENDA BACKUPCentral Contra Costa Sanitary District _Z��Clm ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 Type of Action: ADOPT RESOLUTION No.: 3.c. Consent Calendar Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM THE TRUSTEES OF THE EDWARD S. AGENO 1992 TRUST, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB 5576 - PARCEL 2; DANVILLE SQUARE, DANVILLE) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin Miyamoto -Mills C. Swanson A. Fa F— AarrjA M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired with no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during a recent renovation of Danville Square shopping center that required a new trash enclosure (as shown on Attachment 1). Staff has reviewed the easement documents and inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from the Trustees of the Edward Ageno 1992 Trust, accepting Job 5576 accepting public sewer improvements constructed within the easement, and authorizing recording of the resolution with the Contra Costa County Recorder. WENVRSEC \Position Papers \Mullin \2007 \5576 PP Ageno 5- 10- 07.doc VALLEY LOCATION MAP N. T. S. DANVILLE SQUARE SHOPPING CENTER N I \�F Central Contra Costa ACCEPTANCE O F Attachment Sanitary District EASEMENT JOB 5576 PARCEL 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.d. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7984 IN THE DOUGHERTY VALLEY AREA, ACCEPTING JOB 5583 — PARCEL 3, PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: V— M. Mullin J. Miy moto -Mills C. Swanson A. Farrel J e . Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7984 that is required for a recent public sewer extension off Bollinger Canyon Road in the San Ramon area (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of Subdivision 7984 in the Dougherty Valley area of San Ramon, accepting Job 5583 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5583 PP Shapell Parcel 3 5- 10- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.e. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7984 IN THE DOUGHERTY VALLEY AREA, ACCEPTING JOB 5614 - PARCEL 3, PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: �j' �� J M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell m . Kelly Oe Ma neral nager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7984 that is required for a recent public sewer extension linking Bollinger Canyon Road and South Wedgewood Drive in the San Ramon area (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of Subdivision 7984 in the Dougherty Valley area of San Ramon, accepting Job 5614 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5614 PP Shapell 5- 10- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.f. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8631 IN THE DOUGHERTY VALLEY AREA, ACCEPTING JOB 5627 — PARCEL 2A PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin J. Miyamoto -Mills C. Swanson A. Farr Al Ja es . Kelly en Gera Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8631 that is required for a recent public sewer extension off North Wedgewood Drive in the San Ramon area (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of Subdivision 8631 in the Dougherty Valley area of San Ramon, accepting Job 5627 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5627 PP Shapell Parcel A 5- 10- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.g. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 7984 IN THE DOUGHERTY VALLEY AREA, ACCEPTING JOB 5627 — PARCEL 2B PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: v ;01 or M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell J es . Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 7984 that is required for a recent public sewer extension off North Wedgewood Drive in the San Ramon area (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., for an easement shown on the recorded final map of Subdivision 7984 in the Dougherty Valley area of San Ramon, accepting Job 5627 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5627 PP Shapell 5- 10- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.h. Consent Calendar Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM LOS ENCINOS MORAGA ASSOCIATES, LLC FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8444 IN THE TOWN OF MORAGA, ACCEPTING JOB 5781 — PARCEL 2 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell an) '% WKelly Gerferal Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: This easement was acquired at no cost to the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision 8444 that is required for a recent public sewer extension off Larch Avenue in the Town of Moraga (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Los Encinos Moraga Associates, LLC for easements shown on the recorded final map of Subdivision 8444, Moraga, accepting Job 5781 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin \2007 \5781 PP Los Encinos 5- 10- 07.doc 1'�' q�qy �l MORAGA ° SITE yo' x o I LOCATION MAP N. T. S. ACCEPT EASEMENT JOB 5781 - PARCEL 2 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 NO.: 3.i. Consent Calendar Type of Action: APPROVE PROJECT subject: APPROVE NORTH ORINDA SEWER RENOVATIONS, PHASE 3, DISTRICT PROJECT 5963, FOR CEQA/PERMITTING PURPOSES Submitted By: Initiating Dept./Div.: Dana Lawson, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: IJ a_lx �k (kib, - D. Lawson A. Antkowiak ecki A. F rrell + /arnok Kelly, General Manager ISSUE: Board approval of the North Orinda Sewer Renovations, Phase 3, District Project 5963, is required prior to the filing of a Notice of Exception under the District's California Environmental Quality Act (CEQA) Guidelines. RECOMMENDATION: Approve the North Orinda Sewer Renovations, Phase 3, District Project 5963. FINANCIAL IMPACTS: The total project cost is anticipated to be $1,960,000; however, this position paper only approves the project for CEQA and Permitting and does not award a construction contract. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to approve the project. If these renovations are not constructed, the condition of these sewers will continue to decline and may result in continued overflow and maintenance issues. BACKGROUND: This project is the third of four phases of sewer renovations in North Orinda. The project will reconstruct approximately 7,500 linear feet of 6- through 15 -inch sewer lines within public right -of -way, private streets, and easements. Both open -cut and pipe -burst methods will be utilized. One of these sites is a crossing over San Pablo Creek. Collection System Operations (CSO) staff discovered a small hole in the pipe in April, which has been temporarily repaired. Since the entire crossing is experiencing interior /exterior corrosion, CSO installed a CIPP liner in April to prevent any further leakage into the creek. To address sags and long -term reliability, staff is exploring replacement of this creek crossing as part of the North Orinda Sewer Renovations, Phase 3. Approval of a project and direction to file a Notice of Exemption is normally considered by the Board at the time of award of a construction contract. New permitting N:\PESUP\Cbradley \Position Papers \Lawson\5963 CEQA PP.doc Page 1 of 2 POSITION PAPER Board Meeting Date: May 10, 2007 Subject: APPROVE NORTH ORINDA SEWER RENOVATIONS, PHASE 3, DISTRICT PROJECT 5963, FOR CEQA/PERMITTING PURPOSES requirements from agencies, such as Fish and Game, require that completed CEQA documentation be submitted with the permit application. Since this permit application process can be time - consuming, Board approval of the project and direction to file a Notice of Exemption is needed at this time. The improvements to the North Orinda Sewer Renovations, Phase 3, are included in the fiscal year 2006 -07 Capital Improvement Budget (CIB) on page CS -36. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15302 since it involves replacement of existing facilities at the same location and with substantially the same purpose and level of activity as the facility being replaced. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Approve the North Orinda Sewer Renovations, Phase 3, District Project 5963, and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. NAPESUP\Cbradley \Position Papers \Lawson \5963 CEQA PP.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.j. Consent Calendar Type of Action: APPROVE REAL PROPERTY LICENSE AGREEMENT subject: APPROVE A LICENSE AGREEMENT WITH SAINT MARY'S COLLEGE FOR OPERATION OF A SOFTBALL FIELD OVER DISTRICT PROPERTY Submitted By: Initiating Dept/Div.: Ricardo Hernandez Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: v R. Hernande J. Miyamoto -Mills A Swanson a . ell J es Kelly G neral Manager ISSUE: Board approval is required for real property licenses. RECOMMENDATION: Authorize the President of the Board and Secretary of the District to execute the License Agreement with Saint Mary's College. FINANCIAL IMPACTS: Historically, the District has granted Saint Mary's College a license at no cost. For this license renewal, staff charged a $5,000 processing fee. ALTERNATIVES /CONSIDERATIONS: The Board could decide not to grant the license. BACKGROUND: In 1998 the District granted a license to Saint Mary's College for construction and operation of a softball field over District right -of -way, which is owned in fee. The recommended License Agreement will extend the term of the original license for an additional ten years with an option for the college to extend for another five years. A map depicting the license area is attached. Area 1 on the map is the area encumbered by the softball field; Area 2 will be used for access and overflow parking. After inspecting the site, CSO and Engineering staff have determined that the continued use by the college will not affect District operations. The license requires the college to maintain the affected land. RECOMMENDED BOARD ACTION: Authorize the President of the Board and Secretary of the District to execute the License Agreement, entitled First Amended License Agreement, with Saint Mary's College. N: \ENVRSEC \Position Papers \Hernandez R\2007 \St Mary's Agreement 5- 10- 07.doc n E �� � LCIaCIVU v LICENSE AREA 1 0 _ _ 200 -� LICENSE AREA 2 0 FEET Central Contra Costa Drawing No. Sanitary District ST. MARY'S COLLEGE 3 Arc) SOFTBALL FIELD AND PARKING AREA LICENSE 'I 4 Yr.•P.nrd hV k_..777"', ..nn.t —7— _. _ ' Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.k. Consent Calendar Type of Action: SET DATE FOR PUBLIC HEARING Subject: SET DATE FOR PUBLIC HEARING ON MAY 24, 2007 TO RECEIVE PUBLIC COMMENT ON THE DRAFT FISCAL YEAR (FY) 2007 -08 CAPITAL IMPROVEMENT BUDGET AND 2007 TEN -YEAR CAPITAL IMPROVEMENT PLAN DOCUMENT Submitted By: Initiating Dept. /Div.: Gail Chesler, PhD, PE Engineering /Environmental Services Associate Engineer REVIEWED AND RECOMMENDED FOR BOARD ACTION: C (�_v G. Chesler C. Swanson A. Farrel S es elly Ge eral anager ISSUE: The District's draft FY 2007 -08 Capital Improvement Budget (CIB) and 2007 Ten -Year Capital Improvement Plan (CIP) has been prepared by staff. A date for a public hearing to receive comments on the document should be set. RECOMMENDATION: Set date for public hearing on May 24, 2007 to receive public comment on the draft CIB /CIP document. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The FY 2007 -08 CIB will establish project priorities and authorize budgets for the Treatment Plant, Collection System, General Improvements, and Recycled Water Programs. Detailed information for projects that are anticipated to be active in FY 2007 -08 is presented in the CIB document. The 2007 Ten -Year CIP will provide the basis for policy decisions concerning the District's Capital Improvement Program and management of the Sewer Construction Fund. On April 12, 2007, the Board of Directors met with District staff in a special meeting to review the draft CIB /CIP. It is appropriate to receive comments in a formal public hearing prior to consideration of the CIB /CIP for approval. This public hearing is proposed to be scheduled for the Board's regular meeting on May 24, 2007. A staff presentation will be made at that time. RECOMMENDED BOARD ACTION: Set date for public hearing on May 24, 2007 to receive public comments on the draft CIB /CIP document. N: \ENVRSEC \Position Papers \Chesler\2007 \Set Hearing CIB 07 -08 & 07 10 -YR CIP 5- 10- 07.DOC Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 3.1. Consent Calendar Type of Action: SET PUBLIC HEARING DATE subject: SET PUBLIC HEARINGS ON JUNE 7, 2007, TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE FISCAL YEAR 2007 -2008 AND FISCAL YEAR 2008 -2009 SEWER SERVICE CHARGE RATES, AND ON THE COLLECTION OF CURRENT SEWER SERVICE CHARGES AND PRIOR YEAR DELINQUENT CHARGES BY PLACING THEM ON THE COUNTY TAX ROLL Submitted By: Initiating Dept /Div.: Debbie Ratcliff, Controller Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: v t �• D. RatW graves m M. Kelly, General Manager ISSUE: The District Code and State of California law require holding Public Hearings for placing the Fiscal Year 2007 -2008 Sewer Service Charges and prior year delinquent charges on the County tax roll for collection. A public hearing is also being scheduled to receive comment on the amount of Sewer Service Charge to be imposed for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009 and to receive public comment on the Fiscal Year 2007 -2008 Operations and Maintenance, Debt Service and Self- Insurance Fund Budgets. RECOMMENDATION: Authorize a public notice to set public hearings on June 7, 2007, to receive public comment on the Sewer Service Charge rates to be imposed for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009, the collection of Sewer Service Charges and prior year delinquent charges on the County tax roll, and the Fiscal Year 2007 -2008 Operations and Maintenance, Debt Service and Self- Insurance Fund Budgets. FINANCIAL IMPACTS: At the June 7, 2007, Public Hearing, the Board will be asked to consider a Sewer Service Charge rate increase of up to $13 per year for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009. Total additional revenues for Fiscal Year 2007- 2008 would be approximately $1.8 million if the staff proposed budget rate increase of $11 is implemented. ALTERNATIVES /CONSIDERATIONS: The Board could choose not to increase the Sewer Service Charge for Fiscal Year 2007 -2008 or an alternative amount other than the $11 assumed in the budget, up to $13 per year which was stated in the Public Notice. NAADMINSUP\ADMIN \POSPAPER \Set Public Hearing 05- 10- 07.doc POSITION PAPER Board Meeting Date: May 10, 2007 subject: SET PUBLIC HEARINGS ON JUNE 7, 2007, TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2007 -2008 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET AND FOR THE ESTABLISHMENT OF THE FISCAL YEAR 2007 -2008 AND FISCAL YEAR 2008 -2009 SEWER SERVICE CHARGE RATES, AND ON THE COLLECTION OF CURRENT SEWER SERVICE CHARGES AND PRIOR YEAR DELINQUENT CHARGES BY PLACING THEM ON THE COUNTY TAX ROLL In regard to the collection of Sewer Service Charges, the Sewer Service Charge could be collected through direct billings by the District. However, this would require additional labor and benefit costs. The Sewer Service Charge has been collected on the County tax roll since the inception of the service charge in 1976. Staff believes that collection on the tax roll provides the most economical and efficient means for the District to collect these charges. BACKGROUND: At the Board Financial Planning and Policy Workshop in January, staff reviewed the financial prudence of imposing a Sewer Service Charge rate increase of $11 for a charge of $300 annually to cover inflationary increases in the budget, increased spending in the District's Capital Improvement Plan, and to have annual modest rate increases in future years. The Operations and Maintenance Budget, which will be submitted for initial review by the Board of Directors on May 24, 2007, has assumed a Sewer Service Charge increase of $11 for a total charge of $300. The Board approved a Proposition 218 Notice amount of up to $13 for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009 to allow for unexpected increases in expense. A public hearing is required to receive public comments on collecting Sewer Service Charges and prior year delinquent charges on the County tax roll. A hearing is also being set to receive comment on selecting the Sewer Service Charge rate to be imposed for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009. The Board will review and consider the District's proposed budget in the Spring of 2008 to determine whether the Board approved increase for Fiscal Year 2008 -2009 will continue to be necessary. These hearings are typically held during the Board Meeting at which the Operations and Maintenance Budget is presented for approval. Approval of the Fiscal Year 2007 -2008 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget is scheduled for the Board meeting on June 7, 2007. RECOMMENDED BOARD ACTION: Authorize a public notice to set public hearings on June 7, 2007, to receive public comment on the amount of the Sewer Service Charge rates for Fiscal Year 2007 -2008 and Fiscal Year 2008 -2009, the collection of Sewer Service Charges and prior year delinquent charges on the County tax roll, and on the Fiscal Year 2007 -2008 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget. NAADMINSUP\ADMIMPOSPAPEMSet Public Hearing 05- 10- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 5.a. Bids and Awards Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE WALNUT CREEK SEWER RENOVATIONS, PHASE 5, DISTRICT PROJECT 5964 Submitted By: Initiating Dept /Div.: Dana Lawson, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. Av*k�, A - G!Q . ea — - D. Lawson A. Antkowiak ecki a II JapfesbfKelly, General Manager ISSUE: On April 11, 2007, six sealed bids were received and opened for the construction of the Walnut Creek Sewer Renovations, Phase 5, District Project 5964. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Award a construction contract and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $1,800,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: This project is the fifth of fifteen phases of sewer renovations in Walnut Creek (see Attachment 1). The project will renovate approximately 6,500 feet of 6- through 12 -inch sewer pipe at six sites (one site is in Lafayette), replace the pipe across Civic Park Bridge that is one of the sites identified in the 2006 Storm Damage Project, and install seven spot repairs. Work will be done primarily in streets, with some work in easements, and will utilize open -cut and pipe -burst methods. The sewer crossing at the Civic Park Bridge was damaged during a storm that was declared a federal and state disaster event. Disaster relief funds are available for a portion of the costs to repair facilities damaged during the storm. The District applied for and has received funding approval for $36,520 of the estimated $50,000 cost to repair the damaged sewer. N: \PESUP \Cbradley \Position Papers \Lawson \5964 Award Contract PP.doc Page 1 of 5 POSITION PAPER Board Meeting Date: May 10, 2007 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH CALIFORNIA TRENCHLESS, INC. FOR THE WALNUT CREEK SEWER RENOVATIONS, PHASE 5, DISTRICT PROJECT 5964 District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of Walnut Creek Sewer Renovations, Phase 5, was $1,600,000. This project was advertised on March 26 and 31, 2007. Six (6) sealed bids ranging from $1,256,089 to $1,586,290 were received and publicly opened on April 11, 2007. The Engineering Department conducted a technical and commercial review of the bids and determined that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of $1,256,089. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $1,623,000. The total cost of the Walnut Creek Sewer Renovations, Phase 5, is anticipated to be $1,800,000. This project is included in the fiscal year (FY) 2006 -07 Capital Improvement Budget (CIB) on page CS -30. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. At its January 11, 2007 meeting, the CCCSD Board of Directors independently found that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15301 since it involves only alterations to existing sewer facilities with negligible or no expansion of capacity. A Notice of Exemption has been filed with the County Clerk. RECOMMENDED BOARD ACTION: Award a construction contract in the amount of $1,256,089 for the construction of the Walnut Creek Sewer Renovations, Phase 5, District Project 5964, to California Trenchless, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. N: \PESUP \Cbradley \Position Papers \Lawson \5964 Award Contract PP.doc Page 2 of 5 ATTACHMENT 1 i 6Q0 COO FEET �I * /ate SF�VFR RENCvAT;CN �CCA-�Cv Central Contra Costa Sanitary District WALNUT CREEK SEWER RENOVATION drawing No. PHASE 5 - CCCSD No. 5964 LOCATION MAP - Page 3 of 5 ATTACHMENT 2 WALNUT CREEK SEWER RENOVATIONS, PHASE 5 DISTRICT PROJECT NO. 5964 SUMMARY OF BIDS PROJECT NO. 5964 DATE: APRIL 11, 2007 PROJECT NAME: WALNUT CREEK SEWER RENOVATIONS, PHASE 5 LOCATION: WALNUT CREEK, CALIFORNIA ENGINEER EST.: $1,600,000 1 California Trenchless, Inc. $1,256,089 2283 Dunn Road Hayward, CA 94545 510- 782 -5335 2 McNamara & Smallman Construction, Inc. $1,420,371 1756 Holmes Street Livermore, CA 94550 925 - 606 -7190 3 Synergy Project Management, Inc. $1,500,375 101 Crescent Way, #2407 San Francisco, CA 94134 415- 300 -6300 4 K. J. Woods Construction, Inc. $1,508,000 2625 Judah Street, #2 San Francisco, CA 94122 5 Pacific Trenchless, Inc. $1,553,720 1619 -A Campbell Street Oakland, CA 94607 415- 559 -0983 6 J. Howard Engineering, Inc. $1,586,290 Attn: Mr. Joseph Howard 1325 Howard Avenue, #265 Burlingame, CA 94010 -4212 650- 375 -8314 BIDS OPENED BY /s/ Elaine Boehme DATE April 11, 2007 SHEET NO. 1 of 1 WPESUP\Cbradley\Position Papers \Lawson \5964 Award Contract PP.doc Page 4 of 5 ATTACHMENT 3 WALNUT CREEK SEWER RENOVATIONS, PHASE 5 DISTRICT PROJECT NO. 5964 POST -BID / PRECONSTRUCTION ESTIMATE WPESUP\Cbradley \Position Papers \Lawson \5964 Award Contract PP.doc Page 5 of 5 Percent of Estimated No Item Description Amount Construction Cost 1 CONSTRUCTION a. Construction Contract $ 1,256,089 b. Contingency at 15% $ 188,911 c. Permits $ 15,000 TOTAL CONSTRUCTION $ 1,460,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management $ 26,000 - Construction Inspection $ 119,000 - Design Engineer $ 5,000 - Survey $ 4,000 - Community Relations $ 3,000 - Record Drawings $ 2,000 SUBTOTAL $ 159,000 11% b. Consultant/ Construction Support Services - Materials Testing $ 10,000 - Arborist $ 1,000 SUBTOTAL $ 11,000 1% TOTAL CONSTRUCTION MANAGEMENT $ 170,000 12% 3 TOTAL CONSTRUCTION PHASE COST $ 1,630,000 112% 4 TOTAL PREBID EXPENDITURES (not including Right of Way costs) $ 140,000 10% 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $ 310,000 21% 6 TOTAL RIGHT OF WAY COSTS $ 30,000 2% 7 TOTAL ESTIMATED PROJECT COST $ 1,800,000 123% 8 FUNDS AUTHORIZED TO DATE $ 177,000 9 ALLOCATION NEEDED TO COMPLETE PROJECT $ 1,623,000 WPESUP\Cbradley \Position Papers \Lawson \5964 Award Contract PP.doc Page 5 of 5 Item 5.A Walnut Creek Sewer Renovations Phases 1 through 4 = 26,435 ft Phase 5 = 6,530 ft Total to date = 32,965 ft Item 5.A Walnut Creek Sewer Renovations The District -Wide TV Program: • has identified another 106,000 ft of pipe for evaluation and possible renovation • which is equivalent to another 10 to 15 phases of renovations in Walnut Creek The Downtown area will also be evaluated using the TV results, source control/ grease problems, inadequate slope, etc. 2 Phase 5 Overview • 6530 feet . • Most in streets, some easements W\0 N I, ' ° • ° 11 ' • Open Cut and Pipeburst �AffM • Several Spot _ Repairs • 2006 Storm f ' Damage Site (Civic Park) ' swury o.v n� WALNUT CREEK SEWER RENOVATION PHASE 5 - CCCSD No. SM4 p _ LOCATION MAP Item 5.A 3 Sunset Loop AMA Item 5.A M Bid Results Contractor Bid California Trenchless, Inc. $1,256,089 McNamara & Smallman Construction, Inc. $1,420,371 Synergy Project Management, Inc. $1,500,375 KJ Woods Construction, Inc. $1,508,000 Pacific Trenchless $1,553,720 J Howard Engineering, Inc. $1,586,290 Item 5.A Item 6.A.1 Project Overview .. 1. Green St ' Y z,;s #3 — Easement WE RW ' — 150' pipeburst — Approx 1 week 2. Ulfinian Way ;. — Easement f — 700' open cut — Approx 4 weeks ;- 1 3. Marina Vista r #2� — Streeta a e i 4v 1 ' — 1700' .rnry owur�i ISAR7161E2 SEVM AENWATKM MAX ,_CC=SAS — approx 8 -12 weeks `QT" "" Project Background — Marina Vista • Limits of Work on Marina Vista: — FROM: 350' east of intersection with Court St — TO: 200' east of intersection with Miller Ave • Existing sewer in poor condition and cannot be maintained across Shell Oil property & railroad. • City has paving plans for Marina Vista/Escobar in 2008/09. Public Outreach • Public Outreach — 30 -day Notice to County Courthouse Facilities Director (info will be included in juror packets) — Public Workshop at District offices late May/ early June — Will contact oil industry (semi -truck traffic) • Construction Signs — Post signs three weeks in advance to notify drivers of upcoming construction and traffic delays — Post signs for Detour Route • Coordinate with City Item 6.A.1 2 Preliminary Constraints • Informal Discussions with City — Weekdays (no nights nor weekends) — One -way traff ic using Escobar — Allow detour of semi - trucks on Shell Ave — Removal of island to facilitate traff ic control • Contractor shall park all construction vehicles within work area. • Traffic Concerns re: Semi - Trucks —'Marina Vista is inbound route for semi - trucks — Trucks have limited turning radius Item 6.A.1 c Item 6.A.1 Detour via Shell Ave - � DETOUR Baseball► tr+r. nt Fields t , ; ip Z`, one -my in. i control ISL O jyv Melon' Item 6.A.1 5 Project Schedule • Advertise & Open Bids — June • Award of Contract — July • Complete Construction by end of the year Item 6.A.1 X Board Meeting of May 10, 2007 Announcements Agenda Item 6.a.4) a) Recent Bay Area Air Quality Management District ( BAAQMD) Actions BAAQMD issued a $250.00 settlement offer to the District on April 19, 2007, to resolve Notice of Violation No. A48606, which was issued on November 26, 2006. The Board was previously informed of the NOV at the Board Meeting on December 7, 2006. The NOV was issued for operating the multiple - hearth furnace at less than 1,000 degrees Fahrenheit while burning landfill gas. The temperature drop occurred during the annual switch from one furnace to another. Staff has accepted the offer and mailed a check for $250 to BAAQMD. Also, the District received a Notice of Violation on April 18, 2007, for failure to report an inoperable monitor. On April 11, 2007, the BAAQMD Inspector and District Associate Control Systems Engineer Bill McEachen discovered a "stuck" high- temperature reading on an auxiliary boiler while reviewing treatment plant data. A loose wire on the temperature sensor was identified as the problem and was immediately corrected. However, because the inoperable monitor was not identified earlier, a Notice of Violation was issued. The Operations shift supervisors, the Plant Operations Superintendent, and the Associate Control Systems Engineer review compliance data daily. Because these reviews were focused on compliance, which is a minimum temperature value of 770 degrees Fahrenheit, they did not detect the stuck high- temperature reading. An alarm was added to notify the shift supervisors when the temperature value is high. b) Participation in Earth Day The District was one of 50 exhibitors at the Saturday, April 21 st celebration at John Muir National Park in Martinez. In spite of cool weather, more than 2,000 people attended the day -long celebration. Various division employees worked the District booth with a display focused on the Household Hazardous Waste Collection Facility and Pollution Prevention. Several boxes of literature on pesticide -free gardening and household cleaning tips along with HHW magnets and children's puzzles were distributed during the day. One of the most popular elements of the entire fair was the "Construction Zone" which included a photo backdrop of a bulldozer, actual construction signs, pieces of sewer pipe, hardhats, work vests and a 90 -pound jackhammer. These were used as props by Collection System Operations Maintenance Crew Leader Don Turk while he took over 200 Polaroid photos of children and their families throughout the day. Don's daughter spent the day on site to help her Dad. c) Certificate of Achievement for Excellence in Financial Reporting The Government Finance Officers Association sent a letter of notification on April 4th that the District's comprehensive Annual Financial Report for Fiscal Year ending June 30, 2006 qualified for the Certificate of Achievement for Excellence in Financial Reporting Award. This award is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The award plaque will be shipped to Controller Debbie Ratcliff towards the end of May. d) Employee Attendance at WEF Conference on Collection Systems Issues Associate Engineer. Gail Chesler of the Environmental Services Division in Engineering will be attending the Water Environment Federation (WEF) Specialty Conference on Collection System Issues from Saturday, May 12th through Wednesday, May 16th. The training will take place in Portland, Oregon. Her attendance at this conference is a specific line item in the Training budget for the division. e) Recognition in the Contra Costa Times by Bay Area Green Business Program The Districts Fleet Services has been recognized again by the Bay Area Green Business Program as a government agency that meets their standards for pollution prevention, reduction of solid waste, and conservation of resources. The Green Business Program recognized more than 250 businesses and agencies in Contra Costa County in an ad in the Contra Costa Times on Monday, April 23rd. (See attached). f) San Ramon Mobile Household Hazardous Waste Collection Event The District conducted a mobile household hazardous waste collection event in San Ramon on Saturday, April 28th. The event took place from 9:00 a.m to 2:00 p.m. There was a total of 352 residents who participated in the event. Of this total, 238 residents were from San Ramon, 94 from Danville, and 18 from the unincorporated areas (Alamo, Diablo, etc.). Also, there were 2 residents from outside our service area (Pleasanton). The District will not be conducting a mobile collection event next fiscal year. g) Television Inspection of Sanitary Sewers (Phase 5), DP 5547 Staff intends to advertise for the Television Inspection of Sanitary Sewers on May 11, 2007 and May 21, 2007 with bid opening on May 25, 2007. The position paper for award is planned for June 7, 2007. The work is a 1 -year service contract that provides sewer TV inspection services for the District wide assessment of sewers with an option to add a second year. The estimated quantity of TV inspection is 1,500,000 feet within Martinez and Danville. h) Status of easement negotiations for North Orinda Sewer Renovations (Phase 2 1 Tarry Lane/Van Tassel Lane), DP 5968 Of the six properties that were covered by the "Resolution of Necessity" for eminent domain, current status is as follows: - Four have been settled with signed documents in hand; - One is considering the District's current offer; and - One has been transferred and a tentative settlement has been discussed with the "successor trustees ". A "Complaint in Eminent Domain" and a "Notice of Hearing for Order of Possession" have been filed for the last two properties in the case that settlement cannot be reached in a timely manner. i) Public Bidding of Martinez Sewer Renovations (Phase 1), DP 5975 The project will renovate 2,600 feet of 6 and 8 -inch sewer pipe in Marina Vista, and in easements on Ulfinian Way and Green Street by use of open cut and pipeburst methods. This project will be advertised on May 24 and May 29, 2007. The bids will be opened on June 7, 2007. The construction cost is currently estimated at $920,000. More information will be presented at the Board Meeting. j) Alhambra Valley Trunk Sewer Project On May 2, 2007, the National Park Service (NPS) held a public meeting at the John Swett Elementary School in Martinez to receive comments on the draft Environmental Assessment (EA) report. A copy of the EA was provided to the Board at the April 19th meeting. The District prepared display boards and provided copies of the EA for the attendees. There were 15 attendees, all residents and property owners within Alhambra Valley. The majority of questions centered on how the potential sewer routes were determined and when project construction would be completed but there was no opposition. The public review period will end on May 18th, and public comments and responses will be incorporated into the final report. When the EA process is completed, provided the NPS Regional Director finds there are no significant impacts resulting from the project (and there are none thus far), the District and the NPS will enter into a License Agreement for construction and maintenance of the trunk sewer across the NPS property. Staff expects the Agreement will be completed in time to allow the construction of the trunk sewer this summer. k) Proposition 218 Sewer Service Charge CCCSD mailed over 107,000 notices of the proposed increase in Annual Sewer Service Charges. To date, we have received 7 letters, 52 telephone calls, and 14 a -mails in response to this notice. Twenty -four (24) of the responses were general questions about the method of collection and the rate category applied to them. Nineteen (19) of the responses were to relay that the property was on septic tank and not connected to the sanitary sewer. Fourteen (14) of the responses were opposed to the increase citing that it was more than the inflation rate. Some of the responses were from senior citizens that expressed a desire for a senior rate, and a few more suggested a metered approach to billing for sewer service. There were also a couple of responses that were not opposed to the increase and praised the District for it's service and reasonable rates. Staff will continue to monitor the Sewer Service Charge rates hotline and e-mail, and provide responses to any inquiries. A full report will be presented at the public hearing scheduled for the June 7th Board Meeting. 1) Plant Wet Weather Protection Protect Staff met with the Flood Control District (FCD) on April 30th to go over the recently completed Corp Of Engineers (COE) hydraulic analysis of Walnut Creek. The preliminary results show that only a small portion of District property, just north of Basin B, is flooded during a 100 -year storm event. The model also indicates that there is anywhere from 1 to 3 feet of freeboard along the levees fronting District property. Staff will be meeting with FCD staff on May 9th to further review the results, compare them to the water surface elevations observed on December 31, 2005, and to discuss near term flood protection measures. A full report on the meetings and results will be provided to the Board at the May 24th Board Meeting. m) Discussions with East Bay Regional Park District ( EBRPD) Staff met with Trails Development Program Manager Jim Townsend on April 13th to look at the general vicinity of the Shell Pipeline in Moraga. The Park District continues to be interested in pursuing development of a trail over an approximate 4 mile long corridor at the end of the portion that is own by the District. Each year, Jim Townsend does a presentation to the EBRPD Board to update them on recent trail developments. He will include information on the Shell Pipeline opportunity as part of his presentation at their May 17th Capital Trails Board Workshop. At this time, their Board will have an opportunity to indicate their interest in pursuing the development of a trail. n) Marketing Effort to Pipeline Operators & Telecommunication Companies Staff mailed out letters on March 14th soliciting interest in the District pipeline. Advertisements were subsequently run in the Contra Costa Times, San Francisco Chronicle, San Francisco Business Journal, and the San Jose Business Journal. No letters of interest have been received to date; however, staff has received 5 follow -up calls from potentially interested parties. The deadline for receiving Letters of Interest is May 10, 2007. The Green Business Program thanks these terrific businesses for greening their businesses. Each one has been certified for meeting our standards for preventing pollution, reducing solid waste, and conserving water, energy and other resources. Find over 900 Green Businesses at www.greenbiz.ca.gov. Auto Repair/Services Meek by Mariana, Pleasant HIII 9251387 -1015 petSp n USA, Pittsburg 9251439 -9243 Antioch Firestone, Arsbch 925!706 -0137 San Ramon Marriott Hotel, San Ramon 9251244 -6158 AssetMark Investment Svcs, Peasant Hill -2257 Antloch Tnansmkslon, Antioch 925/757 -5240 Bing Crosby's Restaurant, Walnut Creek 9251839 -2464 Bee Really Richmond 510/261 510/262 - Auto Diagnostic 8 Repair, Antioch 925778 -3221 Pacific Bey Coffee, Walnut Creek 9251935 -1709 Marine SPIN Response Corp, Richmond 510/215-18W Auto Tune -Up, Antioch 9251756.1226 Poste Coltea & Tea, Walnut Creek 9251933 -9580 Metro Dog, Richmond 510/524 -3647 Dave's Automotive, Antioch 9251754 -5955 Horne Remodeling Purple Door Designs, Richmond 5101508 -5659 Rossbery Car Care, Antioch 925/778 -6316 Quality Solar, Alamo 925935 -7861 Tax Buddha. Richmond 510237.5040 S & S Import Service, Antioch 925!754 -7007 Light Energy Systems, Concord 9251680-4343 Armanlno McKenna, LLP, San Ramon 925790.2600 Kendall Automotive, Brentwood 9251516.0417 HAUS (Architects) , El Cerrito 510/526 -9191 CMG Mortgage Svcs, San Ramon 925198-13016 AA Automotive Repair, Concord 9251676 -7601 Moon Dence Painting, El Socrates 888977 -2468 Simon System, San Ramon 9251556.4492 Auto Electric & Fuel, Concord 925680 -2888 Brecht Construction, Lafayette 92 &628 -1890 Aspen 2000, Walnut Creek 92519392923 Autos International, Concord 9251676-0440 Un Spier Construction, Martinez 925229 -8850 Beyaz & Patel, Walnut Creek 9251934 -0707 BMW Concord, Concord 9251682 -3577 Canyon Conatrecllorn, Moraga 9251376-3486 Blue Heron Graphics, Walnut Creek 925942 -0897 Concord Toyale, Concord 925682 -7131 Rob MLKla, Archhed, Pleasant HIII 92514724)344 Brown and Caldwell, Walnut Creek 926/210-23DB D & H Enterprises, Concord 925/356.0683 JP Construction, Richmond 510/232 -7974 Carolb Engineers, Walnut Creak 9251932 -1710 Diablo Tramm"on, Concord 925605 -3575 Sky Power Systems, San Ramon 510/727 -9640 Covello Group, Walnut Creek 925933 -2300 Four Corners Union 76, Concord 9251682 -3142 Susan Cooke Interior Design, San Ramon 925277 -9200 Creeksids Cm for Nall Medicine, Walnut Creek 925939-0300 Johnny's Automotive Svc, Concord 925682-4762 Timbron International, Walnut Creek 925943 -1632 GterWmla Business Sobtns, Walnut Creek 9251934-6758 Integrity Auto Repair, Concord 925687 -1944 Horne Services Hosptalty Into Svcs, Walnut Creek 925216 -3026 Melamcn, Concord 925887 -8300 Rootmaz, Concord 9256854151 Interstate Gas Services, Weloul Creek 925946.9090 Nano Ir/inkt Concord 925676-0200 Hercules Loch & Key, El Sobrante 510724 -7490 Insight Center, Walnut Creek 925933 -8766 RyNck Tim & Auto Caner, Concord 925/363.59W Ebow -Grease Cteantng Svcs, Kensirglm 510/409.8885 Marshall & Martz, DDS, Walnut Creek 9251934 -1211 The Tire Store & More, Concord 925687 -7443 Organic Choice Carpet Cing, Kensington 5101484 -5645 My L1fdWorks, Walnut Creek 925256-6334 WarnerTreMmksions, Concord 925689 -4487 1800 GOT JUNK?, Pleasant FNII 925687 -9448 Oakhurst Properties, Walnut Creek 925/216-3026 Crockett Auto Service, Crockett 5110f787-2028 House Shining Hare Clearing, Rbhmord 510222 -4475 RMC Water & Environment, Walnut Creek 92560-4100 DamAle German Maas, Danville 925/837-7474 Wlocdy Lock & Key, Richmond 5101525 -4668 Right Tim Financial Group, Walnut Creek 925465 -7106 Rmsbery Car Care, Danville 925837 -7689 Td- Valley Cleaning Svcs, San Ramon 925286 -3D81 Sycamore Associates, Walnut Creek 925279-0580 Honda d El Cernto, El Cerrito 510/412 -6100 Landscapers Wallace Group, Walnut Creek 925 S -5801 Marys Motors, El Canino 5101235 -80170 Retail Paul's Shop, El Cerrito 510/526 1449 on Concepts for the Garden, Antioch 925756 -7127 Brentwood Car Wash, Brentwood R.C. Imports, El Cerrito 510/526.8084 Allied Landscape Services. Concord 92528D -01w 9251513-4460 & Sons, El S 5117/222.3330 Happy Gardener, Concord 945690.4544 Budget Blinds, Brentwood 925/513-1374 arsnte Am Tr c Aces Center, Martinez 9251228-6136 She&erbed Builders, El Cerrito 510/841-0911 Bill's Ace Hardware, Concord 925825 -4100 Guys Snag, Martinez Smog, 925229 -5115 Landscape dscape Ecology Consult., Orinda 925254 -7950 J & S Equipment, Concord 925686-0471 Ha9in's Automotive, Inc. Martinez 92 5228 -5115 Plant Decor, Pleasant Hill 925933 -2862 Mechanics Bank Concord 925603 -9007 , Performance Anlomorks, Martinez 925/229 -3045 Pwft Crest Landscaping, San Ramon 9255801913 R.E.I., COrICOM Trader Joe's, Concord 9258269400 9256092980 W & STire, IncJGoodyear. Mertlrez 925228-8830 Del Conte's Landscaping, Walnut Creek 516953 -6030 Trader J-'a, Concord 925521 -4014 AutohaC Stuttgart, Morege Morag 925376 -4430 Laurel Landscapes, Want Creek Sycamore Landsceplrg, Creak 925274 -0782 925942 -0751 Trader Joe's, Danville 92583&5757 Orinde Chevron Santos, Onnde 925254 -2012 rga Organizations El Cer to Natural Grocery, El Cemto 5145261155 Ornda Motors, Grinds Beyond Repair Foreign Auto, Pacheco 925/254 -2012 92 5671 -7 4 24 Antioch Chamber of Commeroe, Antioch 925757 -1800 Jenny K, El Cerrito Trade, Joe's, El Cerrito 510/528 -5350 510/524 -7609 Quality Cylinder Heads, Pacheco 925685 -9381 Rivertown Resounos Cir/Delte, Antioch 925779 -1404 Central Foods, El Sobrante SIG2904547 Dave's Auto Repair, Pinola 51 87724 -10 9 0 The Athenian School, Damd1e 925837 -5375 El Sobrants Florist, El Sobrente 510/223 -79M Metric Motor sports, Pincte 510/724.91 8 8 Prosper Steno School, El Comko 5101527 -4714 Radstons Office Plus, Hercules 510964.9609 Big O Tires, Pittsburg 925432 -3883 Tehyah Day School, El Cerrito 510233 -3013 RabbftEARS Pet Supplies, Kensington 510/525 -6155 Saw On Snags, Pleasant Hid 825691.1045 John F. Kennedy Uniwrsdy, Pleasant HIII 925969 -3371 Ortogo, Lafayette 9253307135 Swedish Motor Works, Pleasant Hill 925925 -7570 Malaya Ctr —Heakh & Healing, Pleasant Hill 925726MW Bill's Ace Hardware, Martinez 9252286135 Auto Print Motor 510/23211800 San Ramon Vy Cord Clr, San Ramon 925866 -7465 Lawrence Technologies, Pittsburg 92577564505 Foreign Auto Repair, Richmond 5101233 -0584 Avabn Message Schad, Walnut Creek 925280.6500 ante Ace Hardware, Pleasant HAI 925682 -5000 Complete Auto Repair Svc, San Pablo 510/232 -2277 Lindsey Wildlife Museum, Walnut Creek 925935 -1978 Computer Renaissance, Pleasant HIII 925827 -1200 Advanced Auto. San Ramon 925/831 -9338 PrintersMopy centers Gala Clagett, Melseuca Rap, Pleasant Hill 9251234.2282 European Autotech, San Ramon 825/820 -6160 Coc0CWV,, Antioch 92 5 77 77 -9920 Excellent Pe l aging, Richmond 510/243 -9501 German Auto Caro, San Ramon 925/831 -3731 Chimes Printing, Concord 925603 -1060 Has Now (Organics), Richmond 510223.4662 San Ramon Transmission, San Ramon 925838 -5535 Daily Digital Imaging, Concord 925935.3621 The Urban Fanner Store, Richmond 5161524 -1604 Toyota Parts Distrbutlun, San Ramon 925275 -3416 Galaxy Prass, Concord 925798 -3212 Whole Foods Market, San Ramon 925355.9000 Valley Import Comer, San Ramon MSM-0991 Professional Services Bay Commercial Beek Walnut Creek 925476.1801 A -1 Brake & Tire, Walnut Creek 925934 -7227 Beat Best 8 Krieger, Walnut Creek 925977 -3300 Innersense Organic Beauty, Walnut Creek 925846 -0476 Central Atomotiw Svc Clr, Walnut Creak 92SIDW -6604 Poregdm Lending Ca, Walnut Creek 925627 -2555 Mechanics Bank Walnut Creak 925210.8178 Diablo Ato Specialists, Walnut Creek 825932.6701 Advanced Office Systems, Concord 925687 -3100 Whole Foods Market, Walnut Creek 925274 -9730 Frank's Auto Service, Walnt Creek 925942 -3677 �� Aviation, , Concord 925682 -7911 GOVeMMent German Auto Clinic, Inc., Walnut Creek 92SG44-0240 ESCO Integrated Meru., Concord Integr 92 5363 -1114 Antioch Fleet Melntenence German Sport, Walnut Creek 925/934 -6665 Marine Spill Response Corp, Concord 925405-0520 Brentwood Fleet Maintenance Independent Volvo Svc., Walnut Creek 925/934 -8658 NuWest Tedlte Group, Concord 925/676' 1419 Central Contra Costa Sanitary District Fleet Services Joe's Foreign Ate, Walnut Creek 925/838 -0110 Shaw ErMronr Concord 925288 -263 Central Contra Costa Solid Waste Authority Lawrence Vohro, Walnut Creek 829-3333 The Center for Health Design, Concord Heart 925521 -9404 Concord Fleet Services, Perks Division 8 Printing Services M. Service, Welret Creek 925932 -6744 Tressed Communications, Cos, 925788 -9421 Contra Costa County Fleet Services N Service, Walnut Creek 925/933-8525 Veterinary Medical Specialists, Concord Co 92S,771 -1188 CCC Bd of Supervisors Members John Gbia 8 Gayle UYkema Performance AutdVolvo, Walnut Creak 925/935 -8774 Vetrinary Surgical Associates, Concord 925827 -1777 DarwNIs Maintenance yard Roussalrs Auto Svc, Walnut Creek 925934 -3484 Molletpholo, Crockett 510/787 -2871 Delta Diablo Sanitation District W RyNck Tire &lute Center, Walnut Creek 925/&M -6174 Even Media, El Cerrito 510/375 -6104 EBMUD Treatment Plarts —AN 4 Plants Toyota Walnut Creek Walnut Creek 925933 -7440 Katovich Law Grail, El Cerrito 510/484 -4133 El Cemto Recycling Center Walnut Creek Honda, Walnut Creek 925934.0530 Marvin Gardens Real Estate, El Cerrito 5101527 -9111 Assemblywoman Lord Hancock Walnut Creek Svc Center, Walnut Creek 925933-8525 Wefts Music, El Sobnatee 510223-6498 Hercules Poke Department p Walnut Creek Inattention., Walnut Creek 925 1945.0510 Ellen Potthor, DC, ND, Martinez 925603 -7300 Mt. Sanitary Food & Lodging D & D Secunty Rti —roes, Le"m 925299-1738 Pinola Service Pincte City Fleet Services ConsHeads Ice Cream, Antioch 925522.0957 Laf.Clhi c of Oriental Medidne, Lafayette 925939 -2561 Pittsburg Corporation Yard, Landscape DMsion & City Pleasant HIII Fleet Services Hall Nature's Bounty, Antioch 9257 77-06 0 0 Stllpda Center for Heal Lafayette 925284 -2804 San Ramon Fleet Services River Torn Cafe, Antioch 925755 -4349 Milton Kelkh, Therapist, Grinds 925258 -9759 Tn Delia Transit Eureat Dining Services, Concord 925675 -5050 Evaluation Focused Consulting, Pincb 510/724 -9509 Walnut Creek City Had Well Grounded Tea & Coffee, El Cerrito 510/528 -4709 The Newsletter Guy, Pinde 516724 -9507 Fleet Services, Perks Department & Reprographb Services Bianco's Deli & Catering. El Sobrente 510223 -4405 Hospital Systems, Pittsburg 925427 -7800 West Contra Costa Integrated Waste Management Author ltY Program Partners - Committed to Working with Businesses R to Achieve Environmental Excellence Contra Costa Hazardous Materials Programs, Central Contra Costa Sanitary District, Contra Costa Clean Water Program, Mt. View Sanitary District, Delta Diablo Sanitation District, West County Wastewater District, City of Richmond Wastewater, San Ramon Valley Fire, Contra Costa County Fire, Richmond Fire, Central Contra Costa Solid Waste Authority, West Contra Costa Integrated Waste Management Authority, Cities of Antioch, Concord, Danville, Martinez, Orinda, Pittsburg, San Ramon & Walnut Creek, Contra Costa County Watershed Program; Contra Costa Water District, East Bay Municipal Utility District, PG &E & Bay Area Air Quality Management District. GREEN BUSINESS Environmental Values at Work PROGRAM 6.a.4)e) Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 7.a. Engineering Type of Action: ADOPT RESOLUTION subject: REQUEST THE LOCAL AGENCY FORMATION COMMISSION TO EXCLUDE 9 PROPERTIES FROM THE DISTRICT ANNEXATION APPLICATION OF 253 PROPERTIES IN THE ALHAMBRA VALLEY, DISTRICT ANNEXATION NO. 168 Submitted By: Initiating Dept /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: V Jv C. Swanson A. Farrell K. Alm �Wanagyr ISSUE: Board authorization is required to request the Local Agency Formation Commission ( LAFCO) to exclude properties from a previously submitted annexation application. RECOMMENDATION: Adopt a resolution requesting LAFCO to exclude 9 properties that are located outside the Urban Limit Line from the District application to annex 253 properties in the Alhambra Valley (District Annexation No. 168). FINANCIAL IMPACTS: Minor staff costs to prepare and discuss the request with LAFCO staff. ALTERNATIVES /CONSIDERATIONS: The Board could decide not to request exclusion of the 9 properties from the original application to LAFCO and pursue annexation of all 253 properties. LAFCO would consider the County's concerns about serving properties outside the Urban Limit Line and make a decision whether or not to annex the 9 properties in question. Also, the Board could decide to withdraw the original application and resubmit a new application without the 9 properties outside the Urban Limit Line. This would result in a delay of several months for the annexation proceedings and would delay connection of properties that are in need of sewer service. BACKGROUND: At its July 6, 2006 meeting, the Board adopted Resolution of Application 2006 -047 to initiate formal LAFCO proceedings to annex the anticipated near -term service area of the planned Alhambra Valley Trunk Sewer (District Annexation No. 168). The annexation request was for 253 separate properties. This action was taken to ensure the District's jurisdictional authority to provide wastewater utility service in Alhambra Valley and to avoid the inefficient, piecemeal processing of annexation applications from properties that are expected to obtain sewer connection permits in the near future. N: \ENVRSEC \Position Papers \Swanson \2007\Alhambra Valley Annex Exclude 9 Properties 5- 10- 07.DOC POSITION PAPER Board Meeting Date: May 10, 2007 Subject: REQUEST THE LOCAL AGENCY FORMATION COMMISSION TO EXCLUDE 9 PROPERTIES FROM THE DISTRICT ANNEXATION APPLICATION OF 253 PROPERTIES IN THE ALHAMBRA VALLEY, DISTRICT ANNEXATION NO. 168 After a review of the District's annexation application to LAFCO, the County Community Development staff identified 9 of the requested parcels as being outside the County's Urban Limit Line. These parcels are on the outer edges of the District's proposed annexation area and are identified on the attached map by the letters "A" through "I ". Information on the parcels is included in the attached table. County policy strongly opposes extension of urban services (and the necessary annexations) beyond the Urban Limit Line. County Community Development Department staff have expressed opposition to annexing these and requested that the District exclude these 9 parcels from the annexation application submitted to LAFCO. LAFCO is an independent agency and is not legally bound to comply with the County policies. However, LAFCO generally will enforce these policies as part of any annexation decision. At the request of the Board, District staff consulted with both the County Community Development and LAFCO about annexation of the properties outside the Urban Limit Line. Based on these discussions, staff recommends that the Board direct staff to submit a letter to LAFCO requesting exclusion of the 9 parcels that are outside the Urban Limit Line from the annexation. It will adversely affect the 9 parcels outside of the Urban Limit Line and those property owners may choose to make their concerns known to the Board and LAFCO. The 9 affected property owners can install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If the property owners wish to pursue public sewer service and /or if any of the individual wastewater systems fail, the property owners would have to request the County to change the Urban Limit Line. County policy is that for requests involving less than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. Alternatively, the property owner may request LAFCO to allow service by the District by way of an "Out of Agency Service Agreement ". Approval of this option is discretionary. Staff notified the owners of the 9 affected properties about the Board meeting today and the upcoming LAFCO meeting in June. RECOMMENDED BOARD ACTION: Adopt a resolution requesting LAFCO to exclude 9 properties that are located outside the Urban Limit Line from the District application to annex 253 properties in the Alhambra Valley (District Annexation No. 168). N: \ENVRSEC \Position Papers \Swanson\2007\Alhambra Valley Annex Exclude 9 Properties 5- 10- 07.DOC D U J VJ U? OW ~ J z O_5� LLJ J Z zQ Z Q � O W = L � W //W^ v+ O to CL F— Om w CL Cl) f- WQ UU �O Q a OZp i=zcn g0U U) U) O U) U) U) U) U) Cl) W H U Qa0 cl' 0 W a w w 0 z Z a Q a a Q a a a a 0 z U) U) cn C cn C cn C U) C cn C cn C cn C J O � a co Q. ~ J J J J J J J J a J J J F J 2 J J J J J 5a Q 5¢ 5a ¢ 5a a 5a a Z U U U U U U U U U W LU U� L L L L L L L L ALL Q Q Q Q Q Q Q Q Q J J cn fn fn fn to cn fn fn 4 _~ O O O O O O O O O w Q W LO to CD co O N N U a It LO 6 �(6 T- CO O O O O O O O O O O M O O O O O co O O O O Q N N (n N LO M N N O O O O O O O If- I- I- co I` co I` I` ti ti co co M M M M M co M O O C C Q m U C) W LL 0 a� U �L N Q c c� a� L U W L cu a CU C O O .O E 3 :3 O C co En E — � 3 E U O � L �cu a� c� W II (9 �CY) CI- N N N Q L U N CO ] O CV) RESOLUTION NO. 2007- A RESOLUTION TO REQUEST EXCLUSION OF CERTAIN PROPERTIES FROM DISTRICT ANNEXATION NO. 168 BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District ( "District ") as follows: WHEREAS the District, through District Annexation No. 168, requested the Local Agency Formation Commission ( LAFCO) to annex 253 properties in the Alhambra Valley to the District service area; and WHEREAS nine (9) of the 253 properties, although within the District sphere of influence, are situated outside the Contra Costa County Urban Limit Line; and WHEREAS the policy of Contra Costa County is to discourage the extension of public utility services, such as sewers, to the properties outside the Urban Limit Line; and WHEREAS County staff has requested the District to withdraw the annexation request for the nine properties outside the Urban Limit Line; THAT District staff is directed to request LAFCO to exclude the nine properties outside the Urban Limit Line when LAFCO considers District Annexation No. 168. PASSED AND ADOPTED this 10th day of May 2007, by the Board of Directors of the District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District Item 7.a. CCCSD Annexation of Alhambra Valley Area Curtis Swanson May 10, 2007 Alhambra Valley Annexation Issues *CCCSD requested 253 properties be annexed. +9 properties are outside of the Urban Limit Line. County staff requested CCCSD to withdraw these 9 properties. O Board directed staff to meet with County and LAFCO staff: • Environmental review inadequate for entire annexation request. • LAFCO prefers annexation to both CCCSD & City of Martinez 1 Three issues: *9 properties outside the urban limit line *Environmental Assessment inadequate *LAFCO staff will strongly recommend annexing to both CCCSD and Martinez Urban Limit Line Changes *Initiated by property owners. *County conducts public hearing. *If `'030 acres total, County Supervisors must approve by 4/5 vote. *If > 30 acres total, must be approved by Supervisors & County voters. N Out of Agency Service Agreements *Alternative to annexation. *Property owners requests service from CCCSD. +CCCSD applies for approval to serve from LAFCO. +LAFCO prefers annexation, if possible. Environmental Review -LAFCO Comments • Developer EIR covers annexation of only the 23 -unit subdivision. • LAFCO's position is that CCCSD EIR Addendum is not adequate for annexation of the 253 properties. County General Plan & Specific Plan covers growth but not address CCCSD annexation. • Additional environmental review by CCCSD is necessary. • Note - LAFCO's CEQA review has become more rigorous 3 Boundary Reorganization with City of Martinez *Alhambra Valley is in both CCCSD & City spheres of influence. *City provides certain services or benefits to Alhambra Valley now. O City would be conducting authority for a boundary reorganization by submitting a petition to LAFCO. #City Manager has recently asked if there is a Mutual Annexation agreement with CCCSD. Annexation Process Staff Recommendations O Defer action related to the 9 properties outside the Urban Limit Line. . Action will not be required until August *Request LAFCO to proceed with annexation of the Alhambra Valley Estates subdivision now. • Environmental Assessment is okay with LAFCO • Will require and modification to our annexation application. LAFCO would likely act by July 2007. Prepare environmental documents for annexation of the remaining properties. . Appropriate CEQA document to be determined. 151 Annexation Process Staff Recommendations Defer annexation of other properties until Fall 2007. *Address 9 Properties outside of the ULL at this time. O Proceed with construction of the Alhambra Valley Trunk Sewer Phase 2. O Matter of Annexation to Martinez may arise as part of the CEQA documentation and annexation. Annexation Schedule - CCCSD Annexation Only 1. Prepare EIR supplement or Negative Declaration 2. Review Period 3. Public Hearing & Board approval 4. LAFCO consideration + June 15, 2007 • July 13, 2007 • August 9,2007 # September or October, 2007 9 Next Steps *Amend LAFCO application to annex only Alhambra Valley Estates now. Defer acting on the 9 properties. O Begin the CEQA process for the remainder of the Alhambra Valley properties. Proceed with construction of Phase 2 of the trunk sewer this summer. O Provide routine status report to the Board. S r 3 Ac 7L c oil, ri k r x 4 " ;1 1 A c A": r M t Central Sanitation Tt t ' s H )y,i �g J�,_ Central Contra foster Sanitary District M1s . 4� FAX: (925) 228-4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsel for the District ( 510) 808 -2000 Karl Hempfling ELAINE R. BOEHME 1150 Briones Road Secretary of the District Martinez, CA 94553 Dear Mr. Hempfling: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 365 - 120 -004 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service. area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. A N 'ENV RSEC'.Ad nun' ,Swan:;on'Letters`200T\AIhambra Valley Urban Limit Line Properties`.Hempfling 2nd Parcel 5 -07.doc ILA%' Karl Hempfling May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement' (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Division Manager CWS /mvp Enclosures IIT, cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6°i Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N:` ENVRSEC1 Admin \SwansonlLetters12007`Alhambra Valley Urban Limit Une Propurties!Hempfling 2nd Parcel 5 -07 doc I ,,y Central Contra Costa Sanitary District FAX: (925) 228 -4624 Martinez, CA 94553 Dear Mr. Hempfling: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 365- 120 -003 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. N ENVRSEC,.A(lmin \Svvansori',Lette:rs'Z007'Alli ambu.i Valley Urban Limit Line Properties'Hemp( ling 5 -07 doc ei JAMES M. KELLY General Man.iger May 3, 2007 KENTON L. ALM Counsel for the District (510) 808 -2000 Karl Hempfling 1150 Briones Road ELAINE R. BOEHME Secretary of the District Martinez, CA 94553 Dear Mr. Hempfling: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 365- 120 -003 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. N ENVRSEC,.A(lmin \Svvansori',Lette:rs'Z007'Alli ambu.i Valley Urban Limit Line Properties'Hemp( ling 5 -07 doc ei Karl Hempfling May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Division Manager CWS mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6'h Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N:'ENVRSEC\Admin\ Swanson \Lc:tters'�2007',Alhombra Valley Urban Limit Line Properties \Hompfling 5- 07.doc 11_ Central Contra Costa San May 3, 2007 Thomas and Barbara Sharman 295 Millthwaid Drive Martinez, CA 94553 Dear Mr. and Mrs. Sharman: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367 - 130 -013 y District FAX: (925) 228 -4624 JAMES M. KELLY General Manager KENTON L. ALM Counsel for the District (510) 808 -2000 ELAINE R. BOEHME Secretary of the District As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. N',ENVRSEC`Adniin`,Sw u,son'.Letters \2001'\Alhambra Valley Urban Limit Line Properties\Sharman 5- 07.doc Thomas and Barbara Sharman May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement' (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, r� Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6'h Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N: \ENVRSEC`,Ad min \Swanson'Lelters\20071Alhnmbra Valley Urban Limit Line Properties \Sharrnart 5 -07 doc )), Central Contra Costa Sanitary District "I „ FAX: (925) 228 -4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsel for the District Mark and Karen Rolandelli j 510) 868-2000 9 Whitfield Court ELAINE R. BOEHME Secretary of the District Pleasant Hill, CA 94523 Dear Mr. and Mrs. Rolandelli: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367 - 150 -031 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. A N `EN'✓FtSECAdniin`5w . ue;un Lraters'200T.Alhanibru Valley Urban Limit Line; Propertics',Rolalldf lli 5 -07 doc ��%'" Mark ana Karen Rolandelli May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, yj*1 Curtis W. Swanson Jtv Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6't' Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N ENVRSEC\ A( imin�Sw ,inson \Lette;rsv2007,Alhambra V; llfay Urban Lirnit Line Properties"RoLrndelli 5 07 doc I), Central Contra Costa Sanitary District FAX: (925) 228 -4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsel for the District Frank and Sandra Hall (510) 808 -2000 ELAINE R. BOEHME 135 Pineland Drive Secretary or the District Copley, OH 44321 Dear Mr. and Mrs. Hall: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367- 090 -004 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. N `, EN`✓ RSEC', Admin `Swanson`Letters %2007',Alhambra Valley Urban Limit Line Properties \Hall 2nd Parcel 5 -07 doc 10 Frank and Sandra Hall May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6"' Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 WENVRSEC` Admin \ Swat son'letters'200 TAI ham bra Valley Uiban Limit Line Properties'Hall 2nd Parcel 5- 07.doc 1), Central Contra Costa Sanitary District lrnt i cir Marttlie�b 9 4 �j � Iv L , ,,.::t �..P " , :ry Y' r t ltko FAX: (925) 228-4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsei for the District ( 510) 808 -2000 Frank and Sandra Hall ELAINE R. BOEHME 135 Pineland Drive Secretary oflheDistrict Copley, OH 44321 Dear Mr. and Mrs. Hall: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367- 090 -005 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. WENVRSECAdmin \Swanson',Letterst2007Whambra Valley Urban Limit Line PropertieslHall 5- 07.doc 10 Frank and Sandra Hall May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6 "' Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N.\ ENVRSEC\ Adrnin \SwansoWLetters\200 TAI hambra Volley Urban Limit Line Properties \Hall 5- 07.doc K Central Contra Costa Sanitary District X1119 Imhoff Pfacra, Marttriex; CAt 94593 392 ., 3 ;` (925122$ www.centra�a.org FAX: (925) 228-4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsel for the District Konston and Janet Andronis (510) 808 -2000 148 Gordon Way ELAINE R. SOEHME y Secretary of the District Martinez, CA 94553 Dear Mr. and Mrs. Andronis: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367 - 090 -012 (NOW 367- 090 -015) As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. A N' ENVRSEC `.Admin\Swanson'\Letters\2007 \Alhambra Valley Urban Linut Line Properties\Andronis 2nd Parcel 5- 07.doc r.i''. ' , Konston and Janet Andronis May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, �v v Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6 "' Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N:', ENVRSEC \Admin \Swanson\Letters`,2007 \Alhambra Valley Urban Limit Line Properties \Andronis 2nd Parcel 5- 07.doc J� Central Contra Costa Sanitary District , � Imhoff Ptact Ntary"eu, CAA ,94a53.439 ;' (925)228-9504,, * wwwcentralsan.org FAX: (925) 228-4624 JAMES M. KELLY General Manager May 3, 2007 KENTON L. ALM Counsel for the District Konston and Janet Andronis (510) 808 -2000 ELAINE R BOEHME 148 Gordon Way Secretary of the District Martinez, CA 94553 Dear Mr. and Mrs. Andronis: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367 - 090 -011 (NOW 367- 090 -014) As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Lit-nit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. N, I EP4VRSEC, A, 1min' Swan :;on'Letters'2007',Alhnmbr:r Valley Urban Lund Line Proper5es'Andnrnis 5 -07 clot 0 " Konston and Janet Andronis May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement" (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, �V Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6 "' Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N %ENVRSEC\Ad min 'SwansonlLetters\20071,Alh:imbra Valley Urban Limit Line Properties.Andronis 5- 07.doc Central Contra Costa Sanitary District $119 liphotf place, Mamnez, CA 94553.4394* k ` (925122��951�� ; '�.'` www centratsan.o�g FAX: (925) 228-4624 JAMES M. KELLY General Manager KENTONL.ALM May 3, 2007 Counsel for the District (510) 808 -2000 James and Elizabeth Hein ELAINE R.BOEHME 1442 Linton Terrace Secretary of the District Martinez, CA 94553 Dear Mr. and Mrs. Hein: ANNEXATION TO CENTRAL CONTRA COSTA SANITARY DISTRICT; ASSESSORS PARCEL NO. 367- 080 -001 As you may be aware, the Central Contra Costa Sanitary District (CCCSD) included your property in a pending request to the Contra Costa County Local Agency Formation Commission ( LAFCO) for annexation to CCCSD's public sanitary sewer service area. Your property was included because CCCSD wanted to eliminate as many septic tanks as possible by serving the entire Alhambra Valley community. As explained below, however, the fact that your property is outside Contra Costa County's Urban Limit Line (ULL) may preclude your property being annexed to CCCSD at this time. To receive sewer service from CCCSD, properties must be annexed to the CCCSD service area. In each county of California, the Local Agency Formation Commission ( LAFCO) is responsible for approving annexations to city and special district service areas. Last fall, CCCSD requested LAFCO to annex a total of 253 properties, including your property, to the CCCSD service area. You may have submitted an annexation petition to support the application to LAFCO. During a review of the annexation application, the Contra Costa County Community Development Department informed CCCSD that nine of the 253 properties are situated outside of the County Urban Limit Line. Your property is one of these nine properties. A map showing your property in relation to the Urban Limit Line is attached for your information. The Contra Costa County General Plan discourages the extension of utility services to properties that are outside the limit line. Consequently, the County Community Development Department has asked CCCSD to withdraw the annexation request for your property along with the other eight properties. The CCCSD Board of Directors will consider a request to LAFCO to exclude the nine properties that are outside the Urban Limit Line from the planned annexation. This issue will be discussed at the CCCSD Board Meeting at 2:00 PM on May 10, 2007. A copy of the staff "Position Paper" to the Board is enclosed for your information. You are invited to attend this meeting to provide comments. You may also provide written comments at or, preferably, before the Board Meeting. w N ` ENV RSEC. AdminlSwanson lLetters�20071Alhambra Valley Urban Limit Line Properties',Hein 5- 07.doc James anu Elizabeth Hein May 3, 2007 Page 2 The final annexation decision will be made solely by LAFCO and CCCSD can likely do little to influence LAFCO and the County to allow annexation of any parcels outside the Urban Limit Line. CCCSD needs to proceed with annexation of the remaining parcels in order to proceed with the current plans to complete the Alhambra Valley Trunk Sewer project. LAFCO is scheduled to consider the annexation of Alhambra Valley properties to CCCSD at a meeting currently scheduled for June 13, 2007. This meeting is open to the public. If LAFCO decides not to approve annexation of your property, CCCSD would not be able to provide you with sewer service unless you qualify for an "Out of Agency Service Agreement' (see below). Affected property owners could install or continue to use septic tank systems or other individual on -site wastewater systems that are approved by the County Environmental Health Division. If property owners wish to pursue public sewer service or if any of the individual wastewater systems fail, property owners could request the County to change the Urban Limit Line. If such a request involves fewer than 30 acres total, the Board of Supervisors may approve a change to the Urban Limit Line. If the change involves properties totaling more than 30 acres, the Urban Limit Line change would have to be approved by County voters. If you would like more information, it would be best to contact Mr. Pat Roche with the County Community Development Department (925- 335 - 1242). After the Urban Limit Line has been changed to include any or all of the nine properties, the owners can then request annexation to CCCSD. CCCSD would process a formal annexation request, which would have to be approved by LAFCO. Alternatively, you may be able to receive sewer service through a special agreement called an "Out of Agency Service Agreement." This is a contract between an individual property owner and CCCSD to provide sewer service to an individual property beyond the CCCSD service area under certain serious circumstances, such as a health emergency due to a failing septic tank. Such an agreement would also have to be approved by LAFCO, as well as CCCSD. If you have any questions, please call Engineering Assistant Russ Leavitt at 925 - 229 -7255 or me at 925 - 229 -7336. Sincerely, Curtis W. Swanson Division Manager CWS /mvp Enclosures cc: Board of Directors Lou An Texeira, Contra Costa LAFCO, 651 Pine Street, 6 1 Floor, Martinez, CA 94553 Patrick Roche, Contra Costa County Community Development Dept., 651 Pine St., North Wing, Martinez, CA 94553 N:\ENVRSEC',Adr7iin \Swanson \Letters\2007'.Alhambra Valley Urban Limit Lint: PropertiesMein 5- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 10, 2007 No.: 8.a. Human Resources Type of Action: APPROVE STAFFING PLAN subject: APPROVE STAFFING PLAN FISCAL YEAR 2007 — 2008 Submitted By: Cathryn Freitas, Human Initiating Dept. /Div.: Administration /Human Resources Manager Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: C7. 'F . M graves me . Kelly, eneral Manager ISSUE: The Board reviewed the personnel needs of the District for Fiscal Year 2007- 2008 at its April 5, 2007, meeting. Accordingly, staff is submitting the Staffing Plan for Board approval. RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2007 -2008. FINANCIAL IMPACTS: The proposed Staffing Plan would increase annual salary costs by $472,371. ALTERNATIVES /CONSIDERATIONS: Modify or reject the proposed Staffing Plan. BACKGROUND: Each department has reviewed its staffing requirements for Fiscal Year 2007 — 2008. The Staffing Plan was provided to the Board at its April 5, 2007, meeting which included departmental overviews, personnel actions taken during Fiscal Year 2006 — 2007 to -date, requested changes and their justifications, new job classification descriptions, and organizational charts reflecting proposed changes. There were fifty -two personnel actions during Fiscal Year 2006 — 2007. The attached summary sheet highlights the effect of each department's staffing requests on the number of total authorized positions in the District and the costs in salaries and benefits. As shown in the summary, the total number of authorized regular positions. in the District will be three more than last year. Eight Co -op student positions are requested which is two less than last year. The salaries and wages in the 2007 — 2008 O & M Departmental Budgets will increase from the previous year due to cost -of- living salary adjustments and any merit and longevity increases scheduled in 2007 — 2008. Staff is recommending the salaries for Co -ops be increased to $24.00 an hour. R \BUDGET\Approve Staffing Plan PP 2007.doc POSITION PAPER Board Meeting Date: May 10, 2007 Subject: APPROVE STAFFING PLAN FISCAL YEAR 2007 -2008 Local One reviewed the Staffing Plan and President David Rolley has notified staff that he intends to speak before the Board in opposition to the deletion of the vacant Maintenance Crew Member 1 /11 position. The plan was also reviewed by the Management Support /Confidential Group without comment. Administration 1. Add one Network Technician (G -64, $4,873 - $5,895) position. Collection System Operations 2. Add one Maintenance Supervisor (S -75, $6,361 - $7,702) position. 3. Delete one Maintenance Crew Member 1 /11 (1: G -53, $3,751 - $4,536; II: G -59, $4,324 - $5,232) position. Engineering 4. Add one Assistant Engineer (S -73, $6,068 - $7,341) position. 5. Add one Senior Engineer (S -83, $7,702 - $9,313) position. 6. Delete two Supervising Engineering Assistant (S -74, $6,207 - $7,520) positions and the job classification description. Add two Development Services Supervisor (S -74, $6,207 - $7,520) positions, modify the job classification description, and reclassify Supervising Engineering Assistants Paul Kelly and Kurt Darner to Development Services Supervisors. Plant Operations 7. Delete two Plant Operator 1 /11 (I: G -59, $4,324 - $5,232; II: G -62, $4,647 - $5,622) positions. 8. Add two Plant Operator III (G -66, $5,105 - $6,180) positions. Secretary of the District None HABUDGETApprove Staffing Plan PP 2007.doc POSITION PAPER Board Meeting Date: May 10, 2007 Subject: APPROVE STAFFING PLAN FISCAL YEAR 2007 -2008 co-op 9. Authorize the hiring of students to fill eight Co -op positions in 2007 — 2008. RECOMMENDED BOARD ACTION: Approve the Staffing Plan for Fiscal Year 2007 — 2008 herein identified by items 1 - 9. HABUDGETApprove Staffing Plan PP 2007.doc a N r w 3y Q h Q O V W W 2 C� G co O N CO) I Z Q O O J N CL CD z LL N A =' d d) M m Cl) LO M tN 0(D � 00 co � � � O M = O O N Ld M N_ LO N CV ti m Wi 0) b4 b4 ER N CA 60), C% 69T Efi 6% 64 6c. v O co O 2 _ m 4 do cc 20 Q) o W o N CO P� a0 O O Z3 cs NN O O N CO N .2 CO o U o � i C � O O Cfl Ch N N 0 M00 co O CO 000(0 O CV Ei? EA 00 lq _ CO O Ei} N 00 00 r E� 61) 1 1 � 00 0 CO r 00 N O 00 CC) 0 00 c 00 P- O !C I- 17 M Lj � cl qt Lo .- N 00 0 Lj (0 LO LO N RI 00 co 6C3 ER nj N EA 64 v � � � � � � coo ti C7 C7 C7 C7 Coo = L = o c o O p rn c as 'a �M '� c� a) w CU Q O R _ Q O � . — N rn a) _O L N N C C CO '� a) (C d U z N C2 :3 Q C_ (A d H (A W N 3 N L — d O a) C E a) O d O ma m 3 m 4) a) o. r- U N E a) c m E-i o >, U)c c -° Q ea ° co a°)) O y. D E Q c Q v w a ,- Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: MAY 10, 2007 No,: 9-b. Budget and Finance Type of Action: REVIEW SELF - INSURANCE FUND BUDGET FOR FISCAL YEAR 2007 -08 Subject: REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF - INSURANCE FUND AND APPROVE THE ALLOCATION OF $800,000 TO THE FUND FOR INCLUSION IN THE 2007 -08 OPERATIONS & MAINTENANCE BUDGET Submitted By: Initiating Dept/Div.: Randall M. Musgraves, Director of Administrative /Safety & Risk Management Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION. M 9r K. Alm Jyfies.K. Kelly, General Manager ISSUE: The Self- Insurance Fund (SIF) is to be reviewed each year by the Board of Directors with staff presenting funding recommendations for the upcoming fiscal year. The Budget and Finance Committee will review this position paper at the May 7, 2007 Committee meeting and will provide the Board with their comments. RECOMMENDATION: Receive the 2007 -08 SIF Budget and authorize the allocation of $800,000 to the fund from the 2007 -08 Operations & Maintenance (O &M) Budget for inclusion in the budget. FINANCIAL IMPACTS: The impact of this action requires the allocation of $800,000 from the 2007 -08 O &M Budget to the SIF. ALTERNATIVES /CONSIDERATIONS: The alternatives to this action are to provide less funds than recommended, to not fund the SIF, decrease the fund balance, or to increase the fund balance by transferring more than $800,000. BACKGROUND: The Board has asked staff to obtain insurance premium quotes with Self Insured Retention (SIR) levels of $500,000 and $1,000,000. The District's insurance Broker, Alliant Insurance Services, is in the process of receiving that information from insurance carriers, mid -May. Staff will be presenting the information at the June 7, 2007 meeting for review, discussion and direction by the Board. The impact of selecting a $1,000,000 SIR is that District insurance premiums would be lowered and GASB 10 would require a larger reserve for Sub -fund A than the current approximately $630,000. Again, this will be discussed with the Board at the June 7, POSITION PAPER Board Meeting Date: May 10, 2007 subject REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF - INSURANCE FUND AND APPROVE THE ALLOCATION OF $800,000 TO THE FUND FOR INCLUSION IN THE 2007 -08 OPERATIONS & MAINTENANCE BUDGET 2007 meeting in order for the Board to consider all of the facts in determining the appropriate SIR level. The District has self- insured most of its liability and some of its property risks since July 1, 1986, when the Board approved the establishment of the Self- Insurance Fund. The SIF has effectively funded District losses over its twenty -one year history. In 1994, Government Accounting Standards Board Statement No. 10 (GASB -10) set forth requirements on how public agencies must fund their self- insured risks. To assure compliance with GASB -10 and to easily track and monitor revenues and expenses, the District restructured the SIF into three sub - funds. Each of the three (3) sub -funds was established for funding specific risks. Sub -fund A was established to reflect general (sewer overflows and slip and falls) and automobile liability losses. The loss information is used by the actuary to establish future estimated losses in compliance with GASB 10 requirements. Sub -fund B was established to reflect pollution and employment liability losses. GASB 10 requires funding for potential claims but does not require an actuarial study. The District established Sub -fund C to capture the budgeted and actual expenses for insurance premiums and for legal and technical support in administering the Self Insurance Fund. The Operations & Maintenance (O &M) Fund supports the Self Insurance Fund (Sub - fund C) by transferring funds. In fiscal year 2006 -2007 the Operations & Maintenance (O &M) Fund transferred $700,000 to the SIF. Staff is recommending that $800,000 be transferred in fiscal year 2007 -2008. The District must keep a minimum of approximately $630,000 in sub -fund A to comply with GASB 10. Sub -fund B reserve was established at $2,450,000 and is for employment related and pollution related risks. There have not been any claims against the reserve for several years. The District is required to maintain an adequate reserve for any employment related and pollution related claims as mandated by GASB 10. However, there is no specific funding level required. Staff recommended to the Board at the Financial Planning and Policy Workshops to increase the contribution from the General Fund to the Self Insurance Fund from $250,000 in 2005 -2006 to $800,000 in fiscal year 2007 -2008 and gradually increasing to $950,000 in 2013 -2014. Sub -fund C receives the 0 &M Fund allocation. Funds are transferred from Sub -fund C to Sub -fund A, and Sub -fund B if needed, to cover claims and losses against the District and to fund the GASB 10 reserve level. Sub -fund C reserve level is adjusted by Sub -fund A and B financial needs. Prior to fiscal year 2006 -07, Sub -fund C reserve was reduced as the O &M Fund POSITION PAPER Board Meeting Date: May 10, 2007 Subject REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF - INSURANCE FUND AND APPROVE THE ALLOCATION OF $800,000 TO THE FUND FOR INCLUSION IN THE 2007 -08 OPERATIONS & MAINTENANCE BUDGET allocation was increased in an effort to meet the funding needs of GASB 10 and the Self Insurance Fund. SUB -FUND A: GASB -10 actuarially based risks. These include general liability (sewer overflow property damage and slip and falls) and automobile liability risks. Under the requirements of GASB -10, risks that could be actuarially studied must be funded based on an actuarial study that must be done every two years. General liability and automobile liability are readily studied throughout the insurance and self- insurance industry to determine funding levels for these liabilities. The District obtained an actuarial review of its self- insured general liability and automobile liability in April 2007 that projected losses for these risks. The actuary, Advanced Risk Management Techniques (ARM Tech) is recommending the Sub -Fund A reserve for future claims be $629,820 based on insurance industry statistics and the District's actual claims experience. Sub -Fund A was established to insure these risks based on the District having a $10,000,000 excess liability policy with a $500,000 self- insured retention. The Board is not limited to determine the appropriate Self Insured Retention (SIR) level by approving the O &M Fund allocation and the SIF budget. Preliminary review of moving from a $500,000 to $1,000,000 SIR would reduce the general liability insurance premium and increase the GASB 10 reserve requirement by approximately $70,000. The annual average expense for Sub -fund A over the past three fiscal years has been approximately $280,000, offset by an average revenue of approximately $20,000 for a net draw down of reserves of $260,000 annually. The projected 2006 -2007 revenue is $46,000 and cost is $140,000 for a decrease in reserves of $94,000 for Sub -fund A. This has depleted excess reserves. This assumes annual claims of approximately $150,000. In order to fund the SIF operating expenses and claims while maintaining reserves at approximately $630,000 for the General and Automobile Liability (Sub -fund A) and $2,400,000 for the Employment and Pollution Liability (Sub -fund B) the O &M Fund contribution must be increased. SUB -FUND B: GASB -10 Non - actuarially -based risks. These include employment - related and pollution - related risks. GASB -10 requires that all potential risks be adequately and soundly funded even though these risks are not actuarially reviewed. An actuarial study was not required for these risks since losses for employment - related and pollution - related risks are often predicted with less accuracy because these types of cases occur infrequently but may result in extremely high costs and losses. With guidance from risk management and insurance specialists, the District originally established Sub -Fund B at $2,450,000 to fund employment - related and pollution- POSITION PAPER Board Meeting Date: May 10, 2007 subject REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF - INSURANCE FUND AND APPROVE THE ALLOCATION OF $800,000 TO THE FUND FOR INCLUSION IN THE 2007 -08 OPERATIONS & MAINTENANCE BUDGET related risks. At times, the Sub -fund B reserve has been lowered to meet the GASB 10 Sub -fund A reserve requirement. However, the Sub -fund B reserve is now able to be returned to $2,400,000 (fiscal year 2006 -07) and still meet the Sub -fund A GASB 10 requirement. SUB -FUND C: Non -GASB 10 risks. This Sub -fund covers risk management program insurance premiums, potential losses from uninsurable risks, and the costs of initiating claims and lawsuits against others who have damaged the District. It also provides a transfer to Sub -funds A and B as needed to meet legal or District requirements. The District established this Sub -fund to finance non -GASB 10 risks under our risk management program. Specific costs include: insurance premiums for a $10,000,000 excess liability policy and insurance premiums for insuring District properties for fire, explosion, water damage, etc. for losses above $250,000. This Sub -fund has used its reserves to offset the significant increases in premiums for the past five years. Staff is anticipating an approximate increase in general liability insurance premiums of five percent, and a ten percent increase in property insurance premiums. Sub -Fund C reserves are projected to be at approximately $250,000 for this fiscal year 2006 -07 and $330,000 for 2007 -08. Increased contribution from the O &M Fund will be required to meet the financial obligations of the SIF now and in the future. FINANCIAL INFORMATION: Exhibit I presents a recent financial history and projection of the SIF and shows the 2007 -08 SIF budget estimated total revenues of $1,000,000 and total expenses of $918,000, increasing the projected 2007 -08 total SIF reserves by $82,000 to $3,360,000 as of June 30, 2008. The budgeted revenues include a recommended allocation of $800,000 from the 2007 -08 O &M budget to the SIF. Exhibits II, III & IV (attached) present the projected Sub -fund A, Sub -fund B and Sub - fund C 2007 -08 budget summary. In summary, the significant increase in insurance premiums to the District over the past five years, and the settlement of a sewer overflow claim equaling the District's SIR has depleted the excess reserve funding. The O &M Fund allocation will likely require an increase from the 2007 -08 $800,000 budget proposal to a maximum contribution of $950,000 starting in fiscal year 2013 -14 to meet SIF operating expenses and maintain appropriate reserves as reported in the District's Ten Year Financial Plan presented to the Board in January of each year. POSITION PAPER Board Meeting Date: May 10, 2007 subject. REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF - INSURANCE FUND AND APPROVE THE ALLOCATION OF $800,000 TO THE FUND FOR INCLUSION IN THE 2007 -08 OPERATIONS & MAINTENANCE BUDGET RECOMMENDED BOARD ACTION: Receive the proposed 2007 -08 Self- Insurance Fund Budget and approve the allocation of $800,000 to the fund for inclusion in the 2007 -08 O &M Budget. CENTRAL CONTRA COSTA SANITARY DISTRICT SELF - INSURANCE FUND (SIF) July 1, 2001 - June 30, 2008 Revenues SIF Allocation from O &M Fund Insurance Allocation from HHW Subrogation Recovery Interest Income Total Revenue Expenses Claims Adjusting Insurance Consulting Loss Payments Legal Services Technical Services Insurance Premiums Total Expenses Revenue Over Expense Reserves Beginning of Year Revenue over Expense End of Year Reserves Uncommitted Reserves Actuarial Reserves - GASB 10 (Fund A) Non- Actuarial Reserves - GASB 10 (Fund B) Non -GASB 10 Reserves (Fund C) Total Reserves Change in Reserves Actual Actual Actual Actual Actual Projected Budget 2001 -2002 2002 -2003 2003 -2004 2004 -2005 2005 -2006 2006 -2007 2007 -2008 200,000 225,000 225,000 250,000 250,000 700,000 800,000 20,175 25,246 28,625 27,758 32,326 33,000 34,000 84,371 0 50 575 0 0 5,000 159,625 95,046 61,242 82,028 124,771 150,387 161,000 464,172 345,292 314,917 360,361 407,097 883,387 1,000,000 0 0 0 0 1,217 0 1,000 0 0 0 0 0 0 2,000 269,267 157,884 82,122 107,048 198,292 61,000 260,000 42,024 9,321 61,406 69,401 200,568 69,000 75,000 113,891 58,463 62,762 75,860 26,577 33,000 65,000 251,977 406,340 483,413 493,243 485,185 479,000 515,000 677,159 632,007 689,703 745,552 911,839 642,000 918,000 (212,988) (286,715) (374,786) (385,191) (504,742) 241,387 82,000 4,798,877 4,585,889 4,299,174 3,924,388 3,539,197 3,034,455 3,275,842 (212,988) (286,715) (374,786) (385,191) (504,742) 241,387 82,000 4,585,889 4,299,174 3,924,388 3,539,197 3,034,455 3,275,842 3,357,842 379,710 437,360 437,360 881,500 881,500 629,820 629,820 2,450,000 2,450,000 2,450,000 2,450,000 2,152,955 2,400,000 2,400,000 1,756,179 1,411,814 1,037,028 207,697 0 246,022 328,022 4,585,889 4,299,174 3,924,388 3,539,197 3,034,455 3,275,842 3,357,842 (212,988) (286,715) (374,786) (385,191) (504,742) 241,387 82,000 Exhibit I SELF - INSURANCE FUND Actual 2005 -2006, Projected 2006 -07 and Budget 2007 -2008 SUB -FUND A: GASB -10 ACTUARIALLY BASED RISKS GENERAL LIABILITY AND AUTOMOBILE LIABILITY Actual Projected Budget 2005 -2006 2006 -2007 2007 -2008 Actuarial Reserves - GASB 10 - Beginning of Year $ 881,500 $ 881,500 $ 629,820 Revenues: O &M Subrogation Recovery Interest Total Revenues Expenses: Losses Legal Technical Total Expenses Revenue over Expense Reserves: Transfer (to) /from Sub -Fund B Transfer (to) /from Sub -Fund C - - 5,000 38,513 46,259 49,910 38,513 46,259 54,910 198,292 60,000 250,000 196,281 50,000 50,000 26,577 30,000 50,000 421,150 140,000 350,000 (382,637) (93,741) (295,090) 382,637 (157,939) 295,090 Total Reserves Projected End of Year $ 881,500 $ 629,820 $ 629,820 Exhibit 11 SELF - INSURANCE FUND Actual 2005 -2006, Projected 2006 -07 and Budget 2007 -2008 SUB -FUND B: GASB -10 NON - ACTUARIALLY BASED RISKS EMPLOYMENT RELATED AND POLLUTION RISKS Actual Projected Budget 2005 -2006 2006 -2007 2007 -2008 Beginning Reserves $ 2,450,000 $ 2,152,955 $ 2,400,000 Revenues: O &M - - - Recovery - - - Interest 86,258 104,128 111,090 Total Revenues 86,258 104,128 111,090 Expenses: Losses - 1,000 10,000 Legal - 1,000 5,000 Technical - 1,000 5,000 Total Expenses - 3,000 20,000 Revenue over Expense 86,258 101,128 91,090 Reserves: Transfer (to) /from Sub -Fund A (382,637) 157,939 (295,090) Transfer (to) /from Sub -Fund C (666) (12,022) 204,000 Total Reserves Projected End of Year $ 2,152,955 $ 2,400,000 $ 2,400,000 Exhibit III SELF - INSURANCE FUND Actual 2005 -2006, Projected 2006 -07 and Budget 2007 -2008 SUB -FUND C: NON GASB -10 RISKS RISK MANAGEMENT PROGRAM INSURANCE PREMIUMS AND COSTS OF INITIATING CLAIMS /LAWSUITS AGAINST OTHERS Beginning Reserves Revenues: Actual Projected Budget 2005 -2006 2006 -2007 2007 -2008 $ 207,697 $ - $ 246,022 O &M 250,000 700,000 800,000 Subrogation Recovery - - _ Insurance Recovery from HHW Partners 32,326 33,000 34,000 Interest _ _ _ Total Revenues 282,326 733,000 834,000 Expenses: Insurance Consulting Services - - 2,000 Claims Adjustment 1,217 - 1,000 Losses _ _ _ Legal 4,287 18,000 20,000 Technical - 2,000 10,000 Insurance Premiums 485,185 479,000 515,000 Total Expenses 490,689 499,000 548,000 Revenue over Expense (208,363) 234,000 286,000 Reserves: Transfer (to) /from Sub -Funds A - - _ Transfer (to) /from Sub -Funds B 666 12,022 (204,000) Total Reserves Projected End of Year $ - $ 246,022 $ 328,022 Exhibit IV d N L N d N d d N d O O N ■lo O O O O O O O O O O O O O O O O O O O O O O Lr O " O V O O LO LO �T cP CO M N V-7 64 d? fA 69 09 ell Vf l 69 E9 69 SJBIIOQ L d l{S V N LL U a c (D a> (D w O m U) Q 0 c. O z ■ m O m U) Q C7 a� V w N f6 N 7 L) Q C O z ■ Q c LL 0 m m Q C7 N N y N (C �L cu U Q ■ C N m N d d N d LL CD v _ N C d N O O O O O ° ° 0 6!} 0 0 0 C C C 0o L Co on ° o o rc) M N N r 69 (f? <fl E9 d} SJBIlOQ R m �a N LL U c LL a) Z CD 0 m U) a C� IL 0 z ■ .1 c 0 0 m a v� Z a) a) w cc co U a 0 z ■ N v c o_ m U) a C7 y a) a) N co U a ■ V.. d v L M w as 0 E 3 .E 2 L a m L 0 E A cc a 0 J w 0 0 H ME O O O O O O � � 6 6 69 6c. 69 69 sjeiioQ L d V N LL U) E E 5D a U C fQ N C ■ T E m a 0 J 0 LL d V C L to C w d m v C ea m d it d N d V d N C d Q x W m d d O O *+ H w■ O O O O O O O O O O O o O o O o C 0 o O o 0 0 0 0 0 0 0 o O o o Ln o U o Vi O Vn o U') U') � � M M N N V-: - E+9 69. 64 64 d'! 63 69 63 6} 69- SJSIIOd Q a� CD m (D 0 c w ■ L � d C Q v W N � LL 0 H a� c Fm- (D a� m 0 I- ❑®