HomeMy WebLinkAbout04/19/2007 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 3.c. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
GRAND OAK ASSOCIATES FOR EASEMENTS SHOWN ON THE RECORDED
FINAL MAP OF SUBDIVISION 8343 IN WALNUT CREEK, ACCEPTING JOB 5443
PUBLIC SEWER IMPROVEMENTS AND AUTHORIZING STAFF TO RECORD THE
RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER
Submitted By: Molly Mullin Initiating DeptJDiv.: Engineering/
Engineering Assistant III Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
'/)) "I )Nil N� �1� 0&
M. Mullin J. yamoto -Mills C. Swanson A. Farrell James Mi Kelly,
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: These easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8343 that is required for a
recent public sewer extension on Cara Court in Walnut Creek (as shown on Attachment
1). Staff has reviewed the final subdivision map, inspected the public sewer
improvements, and determined that they are in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication from Grand Oak Associates for easements shown on the recorded final map
of Subdivision 8343 in Walnut Creek, accepting Job 5443 public sewer improvements,
and authorizing staff to record the resolution with the Contra Costa County Recorder.
c
'CARA C_T'� -��
� 1
LEGEND:
—E— EXISTING SEWER
'.e. NEW SEWER
JIM EASEMENT AREA -PARCEL 1
Central Contra Costa
Sanitary District
GEARY RD
SUB
8343
ACCEPT EASEMENT
JOB 5443 - PARCEL 1
680
I
,qkF
CREE
Attachment
1
I
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 3.d. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION AND
JOB 5459 PUBLIC SEWER IMPROVEMENTS FROM GENOA PARTNERS LLC FOR
AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8339
IN THE CITY OF WALNUT CREEK, AND AUTHORIZING STAFF TO RECORD THE
RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER
Submitted By: Molly Mullin Initiating Dept /Div: Engineering/
Engineering Assistant III Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
14U."` 21/ P'�'v —
M. Mullin J. M moto -Mills c. Swanson A. Farrel James M. Velly,
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: This easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision 8339 that is required for a
recent public sewer extension off Stinson Circle in the City of Walnut Creek (as shown
on Attachment 1). Staff has review the final subdivision map, inspected the public
sewer improvements, and determined that they are in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication from Genoa Partners LLC, for an easement shown on the recorded final map
of Subdivision 8339 in the City of Walnut Creek, accepting Job 5459 public sewer
improvements, and authorizing staff to record the resolution with the Contra Costa
County Recorder.
so
ti
LEGEND:
-- PRIVATE ROAD EASEMENT
—e EXISTING SEWER \
e— NEW SEWER
SUBDIVISION BOUNDARY
SM
EASEMENT AREA- PARCEL 2
Central Contra Costa
Sanitary District
WALN
CREE
SITE
IT
LOCATION MAP
N. T. S.
0
•
ACCEPT EASEMENT
JOB 5459 - PARCEL 2
r
Attachment
1
Central Contra Costa Sanitary District
14- BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 3.e. Consent Calendar
Type of Action:
subject: SETTING A PUBLIC HEARING TO RECEIVE PUBLIC INPUT AND
CONSIDER ADOPTING THE AMERICANS WITH DISABILITIES SELF
EVALUATION AND TRANSITION PLAN AND COMPLAINT PROCEDURE
Submitted By: Elaine R. Boehme InitiatingDept/Div.: Administration
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Boehme . M sgraves
oit '#,-
James M. K Ily,
General Manager
ISSUE: The Board is required to set a public hearing to receive public input on and
consider adoption of the Americans with Disabilities Act (ADA) Self Evaluation and
Transition Plan (SETP) and Complaint Procedure.
RECOMMENDATION: Set a public hearing for May 24, 2007 at 2:00 p.m.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board may decide it does not wish to
consider adopting the ADA Self Evaluation and Transition Plan at this time, although
this is not advisable.
BACKGROUND: At its meeting of April 5, 2007, the Board received the draft ADA Self
Evaluation and Transition Plan and Complaint Procedure. As noted at that time,
adoption of an SETP is required by Title II of the Americans with Disabilities Act. The
SETP evaluated District programs and services, as well as a physical evaluation of
those areas of the District accessed by the public, and made recommendations for
alterations to bring those areas into compliance with the ADA.
Subsequent to the April 5 meeting, the SETP was circulated to community groups
representing the disabled and also placed on the District's website for public input. Any
comments or suggestions, if deemed appropriate, will be incorporated into the final draft
of the SETP.
RECOMMENDED BOARD ACTION:
Set a public hearing for May 24, 2007 to receive public input on and consider adoption
of the Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan (SETP)
and Complaint Procedure.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: APRIL 19, 2007 No.: 3.f. Consent Calendar
Type of Action: SET PUBLIC HEARING
subject: SET MAY 24, 2007 AT 2:00 P.M. AS THE DATE AND TIME FOR A PUBLIC
HEARING FOR THE CCCSD A -LINE RELIEF INTERCEPTOR AND CONCORD
INTERCEPTOR SEWER PROJECT (DP 5980) MITIGATED NEGATIVE DECLARATION
Submitted By: Russell B. Leavitt Initiating Dept. /Div.: Engineering /
Engineering Assistant III Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Ak---
(4+�-
R. Leavitt
C. Swanson
A. Farrell
James M. K Ily
General Manager
ISSUE: District practice is to hold a public hearing prior to the Board's possible adoption of
a Mitigated Negative Declaration
RECOMMENDATION: Set May 24, 2007 at 2:00 p.m. as the date and time for a public
hearing on adoption of a Mitigated Negative Declaration (MND) for the proposed CCCSD
A -Line Relief Interceptor and Concord Interceptor Sewer Project.
FINANCIAL IMPACTS: Not applicable.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: An MND has been prepared for the A -Line Relief Interceptor (Phase 2A)
and Concord Interceptor Sewer Project. The proposed project consists of two components:
1) construction of approximately 3,100 linear feet of 96 -inch diameter concrete sewer pipe
(the A -Line Relief Interceptor) and 8 -inch diameter recycled water main through Buchanan
Field Golf Course, then south on Meridian Park Boulevard to the Galaxy Way intersection;
and 2) construction of approximately 1,455 linear feet of 48- and 72- inch diameter pipelines
from the Concord Pump Station to the proposed A -Line Relief Interceptor pipeline at the
Meridian Park Boulevard /Galaxy Way intersection.
A draft MND was released for public review from April 2 to May 2, 2007. A copy of the
MND was provided to Board members at the April 5, 2007 meeting. While not required by
law or the District's procedures, it has been the District's customary practice to hold public
hearings in advance of the adoption of MNDs. Holding a hearing on the proposed MND for
this project would be consistent with this practice.
RECOMMENDED BOARD ACTION: Set May 24, 2007 at 2:00 p.m. as the date and time
for a public hearing on adoption of a Mitigated Negative Declaration for the proposed
CCCSD A -Line Relief Interceptor and Concord Interceptor Sewer Project.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 3.g. Consent Calendar
Type of Action: APPROVE NEW PROJECT
subject: APPROVE ELECTRICAL CABLE REPLACEMENT FOR SUBSTATION 40,
DP 7271, FOR FISCAL YEAR 2006 -2007
Submitted By: Initiating DeptJDiv.:
Ba T. Than, Senior Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ij
B. Than T. Pilecki A. Farr II
09A-�,
James M. Ily,
General Manager
ISSUE: Approval by the Board of Directors is required to add new projects to Fiscal
Year (FY) 2006 -07.
RECOMMENDATION: Approve new project, Electrical Cable Replacement for
Substation 40 Project, DP 7271, for FY 2006 -2007.
FINANCIAL IMPACTS: There are sufficient funds in the Treatment Plant Program for
this project. The total project cost at this time is estimated to be $300,000.
ALTERNATIVES /CONSIDERATIONS: Not approve the new project, which will delay
the project until next fiscal year.
BACKGROUND: During the construction phase of the Low Voltage Power Circuit
Breakers Upgrade for Substation 40 Project, DP 7235, two cable feeders running from
Electrical Substation 40 to Motor Control Center (MCC) 48 were identified as
undersized. This situation creates an electrical safety hazard, and could also disrupt
our recycled water and in -plant water distribution systems. This project will be included
in the FY 2007 -2008 CIB, however staff recommends starting the construction of this
project this fiscal year to address this safety issue as soon as possible.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15302 since it involves
replacement of existing electrical cable at the same location and with the same purpose
and level of activity as the cable being replaced. Approval of this project will establish
the Board of Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Approve new project, Electrical Cable
Replacement for Substation 40, DP 7271, for FY 2006 -2007.
M \PESUP \Position Papers \Than \7271 Approve- Project- 04- 19- 07.doc Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No,: 3.h. Consent Calendar
Type of Action: APPROVE EQUIPMENT BUDGET
Subject: APPROVE THE 2007 -2008 EQUIPMENT BUDGET FOR INCLUSION IN
THE 2007 -2008 DISTRICT BUDGET
Submitted By: Initiating Dept /Div.:
Debbie Ratcliff, Controller Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff R. MLfsg`ra—q1s James M. Kelly
General Manager
ISSUE: The District's 2007 -2008 Equipment Budget is submitted for approval
RECOMMENDATION: Approve the 2007 -2008 Equipment Budget for inclusion in the
2007 -2008 District Budget to be adopted at the June 21, 2007, Board Meeting.
FINANCIAL IMPACTS: The 2007 -2008 Equipment Budget totals $1,176,865, which
includes a contingency amount of $60,000.
ALTERNATIVES /CONSIDERATIONS: The Board could decide not to approve the
Equipment Budget.
BACKGROUND: The 2007 -2008 Equipment Budget was submitted for review at a
Board Capital Projects Committee Meeting /Board Workshop on March 20, 2007, and is
scheduled for approval by the Board on April 19, 2007. The Committee suggested that
the contingency level be reviewed and an increase considered for the 2008 -2009
Equipment Budget.
The approved 2007 -2008 Equipment Budget will be scheduled for adoption with the
2007 -2008 Staffing Plan, Operations and Maintenance, Self- Insurance Fund, and
Capital Improvement Budgets at the June 21, 2007, Board Meeting.
RECOMMENDED BOARD ACTION: Approve the 2007 -2008 Equipment Budget for
inclusion in the 2007 -2008 District Budget to be adopted at the June 21, 2007, Board
Meeting.
N:\ ADMINSUP\ADMIN \POSPAPER\Approve 2007 -2008 Equipment Budget 04- 19- 07.doc Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 3.i. Consent Calendar
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR JOHN
CENSOPLANO, NETWORK COORDINATOR
Submitted By: Initiating Dept /Div.:
Deborah Ratcliff, Controller Administration /Accounting & Information
Technology Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ifi 1?
M. Greenawalt
v C. Frei as
. Freitas
for D. Ratcliff
for R. Musgraves
James M. Ily,
General Ma Hager
ISSUE: The Board of Directors' authorization is required for leave without pay in
excess of 30 days.
RECOMMENDATION: Authorize medical leave of absence without pay for John
Censoplano, Network Coordinator, through May 30, 2007.
FINANCIAL IMPACTS: Minimal.
ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay.
BACKGROUND: John Censoplano, Network Coordinator, has been on an authorized
Family and Medical Leave for his own serious health condition since January 18, 2007.
The twelve weeks of Family and Medical Leave expired on April 13, 2007. His physician
estimates he will need to continue to be off work through May 30, 2007. Since this
request exceeds the thirty working days that the Department Director and General
Manager may approve, Board of Directors' authorization is required.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for John Censoplano, Network Coordinator, through May 30, 2007.
H:\ Backup \FILES \PERSMISC \Censo.pp.doc
4.a. Hearings
PUBLIC HEARING TO RECEIVE COMMENTS ON
A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.12.090
"SCHEDULE OF CAPACITY FEES, RATES AND CHARGES"
SUGGESTED AGENDA
April 19, 2007
I. Request Staff Report
II. Hearing
A. Open Hearing.
B. Receive comments, if any.
C. Close Hearing.
III. Discussion
IV. Recommended Actions:
A. Adopt proposed Ordinance to amend District Code Section 6.12.090
"Schedule of Capacity Fees, Rates and Charges."
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 4.a. Hearings
Type of Action: CONDUCT A PUBLIC HEARING; ADOPT ORDINANCE
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AN
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.12.090 "SCHEDULE OF
CAPACITY FEES, RATES AND CHARGES "; ADOPT THE ORDINANCE
Submitted By: Jarred Miyamoto -Mills Initiating Dept /Div.: Engineering/
Principal Engineer Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION: �/ t 4 .
�q 1"-1 J. iyamoto -Mills Swanson A. Farrell K. Alm James M. Ily,
General Manager
ISSUE: The District Code requires that a public hearing be held prior to the Board of
Director's adoption of an ordinance to amend District Code Section 6.12.090
"Schedule of Capacity Fees, Rates and Charges ".
RECOMMENDATION: Conduct a public hearing to receive comments regarding a
proposed ordinance to amend District Code Section 6.12.090 "Schedule of Capacity
Fees, Rates and Charges ". Adopt the proposed ordinance (see Attachment 1).
FINANCIAL IMPACTS: Staff estimates that the recommended fees would
generate about $400,000 per year in additional Capacity Fee revenue.
BACKGROUND: In September 1998, the state enacted SB1760 that requires
sewer connection fees to be based on one of two methods: 1) a buy -in to existing
assets, or 2) the cost of future facilities expansion. This bill was enthusiastically
endorsed and supported by homebuilder's associations statewide.
The last review of the District's Capacity Fees was completed in 2006. Since 2001,
the method for determination of the fee has been a "buy -in -to -all assets" approach.
This provides a rational, practical, equitable and defensible method to calculate the
financial burden of new connections.
The buy -in -to -all- assets approach is preferred primarily due to the "facilities- mature"
status of the District. In this context, facilities- mature means that the value of
existing assets (nearly $1.3 billion) is many times the value of future facilities
expansion needed to accommodate future customers. Stated differently, most of the
facilities needed to serve new customers have already been built and paid for.
As a consequence, most of the work envisioned in the District's Capital
Improvement Plan is for renovation, replacement or upgrading of facilities to meet
POSITION PAPER
Board Meeting Date: April 19, 2007
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AN
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.12.090 "SCHEDULE OF
CAPACITY FEES, RATES AND CHARGES "; ADOPT THE ORDINANCE
assets at the point of connection equalizes the unit investment of each customer as
they move from being a "future" to being a "current" customer.
The proposed Capacity Fees are as follows:
Fee Category Current (2001) Proposed % change
Gravity Zone Fee
$4,263 per RUE
$4,524 per RUE
6.1%
Pumping Zone Fee
$5,667 per RUE
$5,990 per RUE
5.7%
RECOMMENDATION: Conduct a public hearing to receive comments regarding a
proposed ordinance to amend District Code Section 6.12.090 "Schedule of Capacity
Fees, Rates and Charges ". Adopt the proposed ordinance (see Attachment 1).
Attachment 1
ORDINANCE NO.
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
TO AMEND DISTRICT CODE SECTION 6.12.090
SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
WHEREAS, substantial study has been conducted regarding the impacts of planned
future development within the District's service area on existing District services and
facilities, along with an analysis of new, improved, or expanded District facilities and
services required or appropriate to serve new users and current users who change the
use of their connected buildings and facilities, and said studies have set forth the
relationship between the added burden imposed by such new users and current users
who change the use of their connected buildings or facilities, and the need for and
estimated cost of District services and facilities occasioned by this added burden; and
WHEREAS, these studies were undertaken by District staff and culminated in
documents that are part of the public record, to wit: the draft Fiscal Years 2007 -08
Capital Improvement Budget & 2007 Capital Improvement Plan, and the Staff Report on
Proposed Capacity Fee Program dated March 2007; and
WHEREAS, it is reasonable and necessary that all users of the District's wastewater
and household hazardous waste collection, treatment, recycling, reuse and disposal
services and facilities, including those temporary users served under Special Discharge
Permits, contribute their appropriate portion of the funding for such District services and
facilities; and
WHEREAS, public meetings for District staff to informally discuss the proposed
Capacity Fee Program with interested customers were held on April 10 and April 11,
2007; and
WHEREAS, a properly noticed public hearing regarding the proposed Capacity Fee
Program revisions was held on April 19, 2007, and proper notice was also given of the
availability of the documents noted above for public inspection and review prior to said
public hearing; and
WHEREAS, amendment of Chapter 6.12 of the District Code is required to provide the
enabling authority for the District to implement the proposed Capacity Fee Program;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does ordain as follows:
Section 1.
Section 6.12.090 Schedule of Capacity Fees, Rates and Charges of the
District Code is hereby amended as set forth in full in Exhibit "A" to this
Ordinance, which exhibit is hereby incorporated in full herein by this
Central Contra Costa Sanitary District
Ordinance No.
Page 2 of 2
reference. As of the effective date of this Ordinance, Capacity Fees shall
be charged at such rates and for such categories of users as set forth in
said amended Section 6.12.090.
Section 2.
This Ordinance shall be a general regulation of the District and shall be
published once in the Contra Costa Times, a newspaper of general
circulation within the District, and shall be effective on July 1, 2007.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 19th day of April 2007, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
Exhibit "A"
6.12.090 Schedule of capacity fees, rates and charges.
The Board of Directors has set the capacity fees, rates, and charges as set forth below
pursuant to the provisions of this chapter to ensure adequate funding of all needed upgrades,
replacements, renovations, and improvements of existing District wastewater and household
hazardous waste collection, treatment, recycling, reuse, and disposal facilities to maintain their
capacity, additions to and expansions of the capacity of these facilities in the future when
needed or as required to meet legal and regulatory requirements (all of which services and
facilities will ultimately be shared by current and future users), for equitable adjustment of
capital contributions as between new, current, and contractual users, and prudent reserve
requirements of the Running Expense Fund, the Self Insurance Fund, Debt Service Fund, and
the Sewer Construction Fund occasioned by the added burden on District services and
facilities attributable to new users and current users who change the use of their connected
buildings or facilities; and to provide that each new user and each current user who changes
the use of his /her connected buildings or facilities pays his /her fair share of the cost of District
services and facilities.
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES
Capacity fees and charges computed in accordance with this chapter shall be applied to
all new connections or added burdens for which fees become due and payable on or after July
1, 20�2007.
Gravity Capacity Fee:
Pumping Capacity Fee:
$ ''-,2634, 524 /RUE*
$1,041,446/RUE
* A residential unit equivalent (RUE) is a measure of sewage volume and strength equivalent
to a typical residential household.
Gravity Zone Fee (Zone 1) = Gravity Capacity Fee
Pumped Zone Fee (Zone 2) = Gravity Capacity Fee + Pumping Capacity
Fee
Residential Unit Equivalence (RUE) Factors(1)
Number of RUE = Unit of Measure Count Multiplied by the RUE factor
Eligible for
Gravity
Pumping
Capacity
Capacity
Capacity
Use
Fee
Fee
Charge
Use
Unit of Measure
RUE
RUE
Program
Code
User Group
1,2
Factor
Factor
* =Yes
LU
Single-family residences
Dwelling unit
1.000
1.000
LA
Multiple - family
Dwelling unit
1.000
1.000
residences, apartments
LM
Mobile homes
Dwelling unit
1.000
1.000
LC
Common areas
1,000 sq. ft.
0.200
0.200
AB
Auto body/painting
1,000 sq. ft.
0.432
0.467
AD
Auto dealerships
1,000 sq. ft.
0.432
0.467
AL
Aircraft services
1,000 sq. ft.
0.432
0.467
AR
Auto repair/
1,000 sq. ft.
0.432
0.467
maintenance
AS
Service stations
1,000 sq. ft.
0.432
0.467
(1) Fees for multi -use buildings shall be determined by considering each use separately.
(2) "Unit -of- measure" shall mean the basic unit that quantifies the degree of use of a
particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall
be based upon the gross exterior dimensions of the structure.
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES -- CONTINUED
Residential Unit Equivalence (RUE) Factors(1)
Number of RUE = Unit of Measure Count Multiplied by the RUE factor
Use
Code
User Group
Unit of Measure
2
Gravity
Capacity
Fee
RUE
Factor
Pumping
Capacity
Fee
RUE
Factor
Eligible for
Capacity
Use
Charge
Program
* =Yes
BT
Transportation services
1,000 sq. ft.
0.432
0.467
AC
Car washes
1,000 sq. ft.
21.127
22.829
AW
Car washes, w/recycling
1,000 sq. ft.
3.522
3.805
BB
Barbers /beauty salons/
et grooming
1,000 sq. ft.
0.725
0.783
BC
Dry cleaners, no laundry
1,000 sq. ft.
0.259
0.279
BR
Retail sales
1,000 sq. ft.
0.259
0.279
BE
Equipment repair /repair
services
1,000 sq. ft.
0.228
0.247
BK
Contractors /business
services
1,000 sq. ft.
0.228
0.247
BN
Nurseries/ iu-mberyards
1,000 sq. ft.
0.228
0.247
IL
Light industrial
1,000 sq. ft.
0.228
0.247
BH
Meeting halls
1,000 sq. ft.
0.290
0.313
EA
Auditoriums /theaters
1,000 sq. ft.
0.290
0.313
EC
Cinemas
1,000 sq. ft.
0.290
0.313
EM
Entertainment
1,000 sq. ft.
0.290
0.313
EB
Bowling alleys
1,000 sq. ft.
0.311
0.336
BZ
Miscellaneous
commercial
1,000 sq. ft.
0.510
0.551
EG
Golf courses /country
clubs
1,000 sq. ft.
1.166
1.391
EH
Health clubs /s as
1,000 sq. ft.
1.166
1.391
ET I
Tennis clubs
1,000 sq. ft.
1.166
1.391
IW
Warehouses
1,000 sq. ft.
0.136
0.147
BM
Markets
1,000 sq. ft.
0.556
0.601
BS
Supermarkets
1,000 sq. ft.
0.556
0.601
(1) Fees for multi -use buildings shall be determined by considering each use separately.
(2) "Unit -of- measure" shall mean the basic unit that quantifies the degree of use of a
particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall
be based upon the gross exterior dimensions of the structure.
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES -- CONTINUED
Residential Unit Equivalence (RUE) Factors(1)
Number of RUE = Unit of Measure Count Multiplied by the RUE factor
Use
Code
User Group
Unit of Measure
2
Gravity
Capacity
Fee
RUE
Factor
Pumping
Capacity
Fee
RUE
Factor
Eligible for
Capacity
Use
Charge
Program
* =Yes
BX
Shopping centers
1,000 sq. ft.
1.057
1.142
OB
Business offices
1,000 sq. ft.
0.295
0.319
OF
Financial institutions/
banks
1,000 sq. ft.
0.295
0.319
OG
Government offices
1,000 sq. ft.
0.295
0.319
OS
Fraternal /service offices
1,000 sq. ft.
0.295
0.319
OM
Medical offices
1,000 sq. ft.
0.637
0.688
OV
I Veterinary clinics
1,000 sq. ft.
0.637
0.688
RB
Bakeries retail
1,000 sq. ft.
4.061
2.178
RD
Delicatessens
1,000 sq. ft.
1.166
1.294
RN
Bars
1,000 sq. ft.
1.166
1.294
RI
Ice cream parlors
1,000 sq. ft.
1.166
1.294
RY
Yogurt shops
1,000 sq. ft.
1.166
1.294
RS
Restaurants dine -in
1,000 sq. ft.
4.010
2.738
"
RT
Restaurants take -out
1,000 sq. ft.
4.010
2.738
RC
Banquet facilities /patio
seating
1,000 sq. ft.
1.166
0.825
BL
Laundromats
1,000 sq. ft.
13.506
14.594
SF
Skilled nursing facilities
1,000 sq. ft.
2.216
2.347
FE
Residential care
facilities for the elder)
1,000 sq. ft.
0.932
0.987
HP
Hospitals
1,000 sq. ft.
2.891
3.124
LH
Hotels /motels
1,000 sq. ft.
1.166
1.272
CH
Churches
1,000 sq. ft.
0.242
0.261
(1) Fees for multi -use buildings shall be determined by considering each use separately.
(2) "Unit -of- measure" shall mean the basic unit that quantifies the degree of use of a
particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall
be based upon the gross exterior dimensions of the structure.
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES -- CONTINUED
Residential Unit Equivalence (RUE) Factors(1)
Number of RUE = Unit of Measure Count Multiplied by the RUE factor
Eligible for
Gravity
Pumping
Capacity
Capacity
Capacity
Use
Fee
Fee
Charge
Use
Unit of Measure
RUE
RUE
Program
Code
I User Group
2
Factor
Factor
* =Yes
Private Schools SD, SE, SH, SI, SU
Schools w /cafeteria and
Classroom
0.860
1.000
gym/showers
Schools w /gym /showers
Classroom
0.774
0.900
and no cafeteria
Schools w /cafeteria and
Classroom
0.516
0.600
no gym/showers
Schools w/o cafeteria or
Classroom
0.430
0.500
gym/showers
(1) Fees for multi -use buildings shall be determined by considering each use separately.
(2) "Unit -of- measure" shall mean the basic unit that quantifies the degree of use of a
particular parcel (e.g., dwelling unit, square footage). Square footage of an improvement shall
be based upon the gross exterior dimensions of the structure.
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES -- CONTINUED
Special Studies
Type
Fee
Reg uired by District 3
$0
Initiated by User
Actual Cost, $490 Minimum
The following user groups require a special study to determine the capital improvement fee.
Use
Use
Use
Code
User Group
Code
User Group
Code
User Group
BP
Parking lots
IE
Electronic industries
--
Improvements w/
disposals
CM
Cemeteries /
IH
Heavy industries
--
_garbage
Public facilities
mortuaries
EP
Parks/
IP
Permitted industries
--
Special billings
playgrounds
ES
Swimming pools
IR
Laboratories/
-
Utilities
research facilities
EF
Large fitness/
athletic clubs
LR
Residence hotels
Values for use in the RUE formula in Section 6.12.050(D)(2) shall be:
FLORU = 200 gpd
BODRU = 200 mg /I
TSSRU = 215 mg /I
A = 0.69
B =0.14
C = 0.17
SCHEDULE OF CAPACITY FEES, RATES, AND CHARGES -- CONTINUED
Capacity Use Charge Program
The minimum "initial payment" threshold gravity capacity fee RUE factor shall be 1.166
RUE /per 1,000 sq. ft.
Capacity Charge
Capacity Use
"Initial Pa ment"
Charge Rates
Gravity
Pumping
Capacity Fee
Capacity Fee
Current Year
RUE Factor
RUE Factor
($ /Month
Use
(RUE /1,000
(RUE /1,000
1,000 Sq.
Annual
Code
User Group
S . Ft. )
S . Ft. )
Ft.)
$ /HCF
AC
1.166
22.829
$2
$3$3
Car washes
$774.83
L4.17
AW
Car washes, with
1.166
3.805
$86-18
$28
recycling
91.45
2.95
BL
1.166
14.594
$45 1.37
$3:89
Laundromats
4.79.00
$4.04
H P
1.166
3.124
$63-4$
Hospitals
jgfL.96
LZ.64
RB
Bakeries
1.166
2.178
V05.
$6:98
retail
112.38
LQ.34
RS
Restaurants
1.166
2.738
$104.
$4:67
dine -in
110.40
$4.96
RT
Restaurants
1.166
2.738
$104.
$4.67
(paper service/
$110.40
$4.96
no dishwashers
SF
Skilled nursing
1.166
2.347
$38 -41-
$�
facilities
$40.76
2.09
The annual interest rate for calculation of capacity use charges shall be established in Section
6.30.010(E -4) of this Code.
(Ord. 234 § 1 (Exh. A), 2005: Ord. 227 § 1 (Exh. A), 2003; Ord. 217 §§ 1(Exh A(part)), 2, 2001:
Ord. 201 § 1(Exh.(part)), 1997: Ord. 189 § 1(Exh. B), 1993: Ord. 169 § 1(Exh. A(part)), 1989)
Items 4.2 and 4.b
Central Contra Costa
Sanitary District
Capacity Fees,
and
Environmental &
Development - Related
Rates & Charges
Public Hearings
April 19, 2007
Capacity Fees
• This one -time "buy -in" fee is charged at time
of connection and is used for capital facility
needs.
• Annual Capacity Fee revenue has varied
between 15 -45% of total Sewer Construction
Fund revenue since it is dependent on rate of
development.
• Capacity Fees are adjusted annually to avoid
larger increases that would be likely for multi-
year adjustments.
>
Schedule for Updating Capacity Fees and
Development - Related Fees & Charges
• GM's Report
• Set Public Hearing Date
• Customer Outreach
March 1, 2007
March 15, 2007
March 16 to April 19, 2007
• Conduct Public Hearing ------------- - - - - -- April 19, 2007
• Fees & Charges effective
July 1, 2007
Capacity Fee Approach
• "Buy -in" calculation:
Value of Assets
= Capacity Fee
Number of RUE
4
Renovated Main Sewers
• Staff recommends including the current value
of the District's investment in renovation of
main sewers in the inventory of assets:
- Value of original construction is not included
since the private party in need of service pays for
the main sewer and dedicates it to the District.
- However, as with any other District facility,
renovation maintains a sewer's capacity for both
current and future customers and restores its
asset value for a new service life- cycle, and so
should be included.
Recommended Capacity Fees
Current P
Proposed %
%
(per RUE) (
(per RUE) C
Change
• Gravity Zone: $4,263 $
$4,524 +
+6.1%
3
Additional Revenue Potential
• 2007 -08 (assuming 1,500 new units)
— Gravity Zone
(500 units)
— Pumped Zone
(1,000 units)
Additional from
Fee Increase TOTAL
$ 130,000 $2,262,000
$ 320,000 $5,990,000
Environmental Services and
Development - Related Rates & Charges
• Recommended Rates and Charges:
- Follow recent approach of annual adjustment for
general increases in salaries, benefits and
overhead to avoid larger multi -year adjustments.
• Most would increase 3.5% * or 5.0% * *, some
would decrease or remain unchanged, a few
would be added, and a few eliminated.
• Additional Revenue in 2007 -08: $50,000 - $70,000
* 3.5% for fees related to Overtime Staff Labor (Benefits and
Overhead not charged)
** 5.0% for fees related to Regular Staff Labor (includes Benefits
and Overhead
4
Customer Outreach
• Legal Notices published and posted.
• — 450 Letters to Interested Customers:
— Home Builders Association
— Applicants, Developers, Engineers, Business Owners and
Contractors
• Outreach Package handed out at Permit Counter
• Meetings for Customers
— Tuesday - April 10, 2007 at 7 pm
— Wednesday - April 11, 2007 at 10 am
Findings
General
• The District incurs substantial costs to provide
environmental and development - related
services and have made a substantial
investment in assets that will benefit new
users.
5
Findings
General
• There is a strong and reasonable relationship
between the actual added burden /District
costs and the proposed fees, rates and
charges.
• The proposed fees, rates and charges are
exempt from the California Environmental
Quality Act (CEQA).
Findings
Capacity Fees
• New users generate an added burden on
services and facilities.
• To maintain an adequate level of service,
maintenance of existing capacity, and
construction of new capacity in the future is
necessary.
• The purpose of the Capacity Fee Program is
to equalize the investment in assets between
current and new users ensuring that new
users pay their fair share for capacity.
rel
Findings
Capacity Fees
• Current fund balances and Capacity Fee
revenue will be allocated to:
— Life -cycle replacement, renovation, upgrading and
improvements to maintain existing capacity.
— Addition and expansion of facilities when needed
or required to meet legal and regulatory
requirements.
Findings
Capacity Fees
• Revenue will be allocated to:
— Equitable adjustment of contributions between
current, new and contractual users.
— Fund the new user's share of "Funds Required" in
the:
• Sewer Construction Fund
• Running Expense Fund
• Debt Service Fund
• Self Insurance Fund
7
Questions ... .
Connection Fees
• What are Connection Fees?
— Annexation Charges
— Permit and Inspection fees
— Capacity Fees
• Gravity Zone
• Pumped Zone
— Portion of 1 st year's Sewer Service Charge
— Reimbursement Fees
Capacitv Fees
• SB 1760 redefined "capacity charge," as
either:
— Charge to "buy -in" to existing assets; or
— Charge for "future facilities" to be constructed that
will benefit customer or property.
• Most CCCSD assets needed to serve
future customers exist, so the "buy -in"
method is appropriate.
1
Capacity Fee Approach
• Issues to consider for "buy -in" method:
— Asset valuation
• Land
• Facilities
• Fund
— Number of Residential Unit Equivalents
(RUE) receiving wastewater utility service
Value of Assets
• Total Assets — 2006 -07:
- Excludes Mains Contributed
by Private Parties
• Increase for 2007 -08:
- Facilities Added
- Renovated Mains (1988 -2006)
- Escalation /Depreciation
- Change in Fund Balances
• Total Assets — 2007 -08:
- Excludes Contributed Mains
$ 736 million
$ 59 million
$ 795 million
* New this year, staff proposes that District investment in main
sewer renovation be included in the inventory of assets included
in determining Capacity Fees
10
Facilities Valuation
• Original Cost adjusted for inflation and
depreciation over facility's service life:
Original Inflation Depreciation
Value = X X
Cost Factor Factor
Calculation of Capacity Fees
• Gravity Service:
2007 -08: Assets $ 730,401,702
----------------- - - - - -- _ -------------- - - - - -- = $4,524
RUE 161,463
• Pumped Service (add to Gravity Service)
2007 -08: Assets $ 64,836,008
----------------- - - - - -- = -------------- - - - - -- = 1466
RUE 44,208
Total Fee = $4,524 + $1,466 = $5,990
(Gravity + Pumped)
11
Calculation of Capacity Fees
• Gravity Service
— 2006 -07: Assets $ 675,636,283
----------------- - - - - -- _ -------------- - - - - -- _ $4,263
RUE 158,488
— 2007 -08: Assets $ 730,401,702
----------------- - - - - -- _ -------------- - - - - -- _ $4,524
RUE 161,463
Schedule for Updating Capacity Fees and
Development - Related Fees & Charges
• GM's Report --------------------------- - - - - -- March 1, 2007
• Set Public Hearing Date ---------- - - - - -- March 15, 2007
• Customer Outreach
• Conduct Public Hearing
• Fees & Charges effective
March 16 to April 19, 2007
April 19, 2007
July 1, 2007
12
4.b. Hearings
PUBLIC HEARING TO RECEIVE COMMENTS ON
A PROPOSED ORDINANCE TO AMEND
DISTRICT CODE CHAPTER 6.30
"SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES"
SUGGESTED AGENDA
April 19, 2007
Request Staff Report
II. Hearing
A. Open Hearing.
B. Receive comments, if any.
C. Close Hearing.
III. Discussion
IV. Recommended Actions:
A. Adopt the proposed Ordinance to amend District Code Chapter 6.30
"Schedule of Environmental and Development - Related Rates and Charges."
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 4.b. Hearings
Type of Action: CONDUCT A PUBLIC HEARING; ADOPT ORDINANCE
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON, AND
CONSIDER ADOPTING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT -
RELATED RATES AND CHARGES"
Submitted By: Kurt Darner Initiating Dept /Div.: Engineering/
Supervising Engineering Assistant Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4 �12-- N� - - (�A_ -
K. ba er J. M amoto Mills C. Swanson A. Farrell James M. C Ily,
General Manager
ISSUE: The District Code requires that a public hearing be held prior to the Board of
Director's adoption of an ordinance to amend Chapter 6.30 "Schedule of Environmental
and Development - Related Rates and Charges."
RECOMMENDATION: Conduct a public hearing to receive comments regarding a
proposed ordinance to amend District Code Chapter 6.30 "Schedule of Environmental
and Development - Related Rates and Charges." Adopt the ordinance.
FINANCIAL IMPACTS: The proposed rates and charges are designed to recover the
District's direct and indirect labor costs, other operating costs, and administrative
overhead costs incurred in providing environmental and development - related services.
If adopted, the additional revenue generated by these increases in 2007 -08 would total
about $50,000 to $70,000 in additional District revenue.
BACKGROUND: Chapter 6.30 of the District Code includes a schedule of rates and
charges for environmental and development - related services provided to contractors,
developers, septic and grease waste haulers, and permitted industrial users. These
services include permit counter assistance, plan review, inspection of construction for
private side sewers and main line extensions, addition of new sewers, parcels, and
permit information to District maps, administration of Source Control permits and
inspections, and septage and grease hauler permitting, sampling, and treatment.
These rates and charges were last reviewed in 2006. District staff annually reviews the
rates and charges to assess whether changes are appropriate. This year, the District
has re- evaluated the rates and charges for the categories of Development Plan Review,
Construction Inspection, Collection System Operations Services, Right -of -Way, and
Miscellaneous. No changes are proposed for the categories of Industrial Permit Fees
and Septage / Grease Disposal.
POSITION PAPER
Board Meeting Date: April 19, 2007
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON, AND
CONSIDER ADOPTING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT -
RELATED RATES AND CHARGES"
The State of California mandates that revenues from these sources not exceed the cost
of providing services. Following its review, District staff recommends that most rates
and charges be increased by 3.5 — 5.0 %, a few be decreased or remain unchanged,
and some new charges be added. Attachment 1 presents a comparison of the current
and proposed rates and charges with indications of which are new charges.
Factors contributing to the proposed changes include: 1) adjustment for increased
salaries, benefits and overhead; 2) a re- evaluation of the actual level of effort for some
of the tasks as currently performed; 3) newly developed efficiencies in some programs;
4) changes in staff assigned to the work; and 5) new charges added to simplify
administration.
Notices of the public hearing were posted and published in the Contra Costa Times. In
addition, the proposed schedule of rates and charges was distributed to representatives
of the Home Builders Association of Northern California, the Engineering and Utilities
Contractors' Association, the Associated Building Contractors Golden Gate Chapter,
current permit applicants, and others who have requested notice of fee increase
proposals. This effort to invite public comment was pursued to encourage affected
customers to provide input during the rate setting process. Comments submitted by the
public during the review period will be presented to the Board of Directors at the public
hearing.
RECOMMENDATION: Conduct a public hearing to receive comments regarding a
proposed ordinance to amend District Code Chapter 6.30 "Schedule of Environmental
and Development - Related Rates and Charges." (A copy of the proposed ordinance is
included as Attachment 2). Adopt the ordinance.
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES (2007 -08)
Rate I Charge Category
Current Fee I
Proposed Fee
% Change
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and commercial permit
applications, installer reimbursement of sewer construction costs from subsequent connectors, identification of right -of -way
conflicts; and interest rates for District programs.
(A -1)
Development Review:
Mainline Plan Review (2 preliminary + 1 final plan reviews):
Base Fee
$420
$441
5.0%
Per Foot Charge (in street)
$3.24
$3.40
5.0%
Per Foot Charge (in undeveloped land)
$2.59
$2.72
5.0%
Each additional plan review:
Base Fee
$140
$147
5.0%
Per Foot Charge
$1.08
$1.13
5.0%
Special Cut Sheet Review
$177
$186
5.0%
Manhole only design & plan review
$622
$653
5.0%
Right of Way Document Review - IOD / Sub Map (each):
$513
$539
5.0%
(NEW)
Right of Way Document Review - No Changes Required
$350
new fee
Right of Way document review - Appurtenance (initial):
$477
$501
5.0%
Appurtenance (each additional)
$246
$185
-25.0%
Commercial development plan check (new connections)
1 $166
1 $174
5.0%
(A -2)
Application Fees
Basic Application (side sewer work, easement staking)
$79
$83
5.0%
Existing parcel - new sewer service
$108
$113
5.0%
New parcel - new sewer service
$173
$182
5.0%
Commercial Application
$177
$186
5.0%
Capacity Use Program
1 $158
$166
5.0%
(A -3)
Reimbursement Accounts:
Set -up fee
$749
$685
-8.5%
Transaction fee
$161
$154
-4.4%
(A -4)
Commercial Business Plan Review (added square footage, food service)
Added Square Footage, Food Service
$109
$114
5.0%
Special Studies (minimum)
$490
$469
-4.3%
Source Control Review
$169
$177
5.0%
(NEW)
Grease Variance Review (includes site visit)
$266
new fee
(A -5)
Private pumping system plan check
Pump with Outside Force Main
$774
$347
-55.2%
Pump Only
$223
$194
-13.0%
(NEW)
Additional Review
$143
new fee
(NEW)
Pre - approved Pump System
$143
new fee
Annexation Fee
$509
$534
1 5.00
(A -7)
Special Approvals
$183
$192
1 5.0%
2007 -08 Rates & Charges Comparison (no links) Page 1
ATTACHMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES (2007 -08)
Rate / Charge Category
Current Fee
Proposed Fee
% Change
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property (includes TV
inspection when appropriate).
(B -1)
Mainline Inspection:
Base Fee
$601
$631
5.0%
Per Foot Charge (in street)
$7.55
$7.93
5.0%
Per Foot Charge (in undeveloped land)
$5.04
$5.29
5.0%
(B -2)
Inspections by type:
Side Sewer Installation / Repair per 100 feet:
$124
$130
5.0%
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; (einspection;
trash enclosure w/o trap)
$124
$130
5.0%
Manhole tap; lateral abandonment at main; pipe bursting
$248
$260
5.0%
Manhole Alteration; Side Sewer C I P P repair
$372
$390
5.0%
New Manhole; New Rodding Inlet; Outside Pump Installation
$496
$520
5.0%
Grease / Sand / Oil Interceptor / Trap; Trash Enclosure w/ trap
$744
$780
5.0%
(B -3)
Overtime inspection:
First Hour
$83
$86
3.5%
Every hour thereafter
$54
$56
3.5%
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day, Memorial
Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr. minimum
$245
$254
3.5%
(B -4)
Inspection of non - permitted work (+ avoided charge)
$372
$390
5.0%
2007 -08 Rates & Charges Comparison (no links) Page 2
ATTACHMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES (2007 -08)
Rate / Charge Category Current Fee I
Proposed Fee % Change
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity, verification of sewer location and sewer
service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$169
$177
5.0%
Minimum Charge (2 hr min)
$338
$355
5.0%
Overtime - First Hour
$121
$125
3.5%
Overtime - Each Additional Hour
$99
$102
3.5%
Overtime - Weekend / Holiday (4 hr min)
$418
$433
3.5%
(C -2)
Dye test
$288
$302
5.0%
(C -3)
Collection system repair
Actual Expense
Actual Expense
(C -4)
Cancelled TV Inspection without prior notice
$293
$308
5.0%
(C -5)
Sewer locating and marking
1 $246
$258
5.0%
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$804
$844
5.00
(NEW)
Process Quitclaim Deed - plat and legal by others
$513
new fee
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee (2 hours)
$661
$694
5.0%
Each Additional Hour
$103
$108
5.0%
(D -3)
Right -of -way Research / Encroachment Resolution Fee
Actual Expense
Actual Expense
(D -4)
Right of Entry / Encroachment Permit Fee
$90
$95
5.0%
(E) MISCELLANEOUS
District services provided for private sewer projects.
(E -1)
Engineering - private sewer projects
Actual Expense
Actual Expense
(E -2)
Soil evaluation - private sewer projects
Actual Expense
Actual Expense
(E -3)
Surveying
Actual Expense
Actual Expense
(E -4)
Minimum annual interest rate for CADs and Capacity Use Program
6.00%
6.00%
no change
Document / Plan Copying Fees
81/2" x 11 "; 81/2" x 14'; 11" x 17' (per sheet)
$0.15
$0.15
no change
24" x 36" Plan (per sheet)
$3.00
$3.00
no change
L,::�CCCSD
Standard Specifications
$20.00
$20.00
no change
2007 -08 Rates & Charges Comparison (no links) Page 3
ATTACHMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES (2007 -08)
Rate / Charge Category
Current Fee
Proposed Fee
% Change
(F) INDUSTRIAL PERMIT FEES
Permiting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
(F -1)
Class I Fees
Base permit fee of
$3,256 + cost of
District's lab
analysis
Base permit fee of
$3,256 + cost of
District's lab
analysis
no change
(F -2)
Class II Fees
Base permit fee of
$3,256 + cost of
District's lab
analysis
Base permit fee of
$3,256 + cost of
District's lab
analysis
no change
(F -3)
Class III Fees
$0
$0
no change
(F -4)
Industrial user permit application fee
$0
$0
no change
(F -5)
Special discharge permit application fee ( *)
No on -site inspection
$65 each
$65 each
no change
On -site inspection
Base fee of $345
Base fee of $345
no change
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
(G -1)
Annual permit fee $1,650 $1,650
no change
(G -2)
Residential septicltoilet waste
< 2,000 gallons
$18 + $0.14/gal
$18 + $0.14/gal
no change
> 2,000 gallons
$58 + $0.14/gal
$58 + $0.14/gal
no change
(G -3)
Restaurant grease waste
< 2,000 gallons
$18 + $0.02/gal
$18 + $0.02/gal
no change
> 2,000 gallons
$58 + $0.02/gal
$58 + $0.02/gal
no change
( *) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
( * *) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics are
provided.
2007 -08 Rates & Charges Comparison (no links) Page 4
ATTACHMENT 2
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
AMENDING DISTRICT CODE SECTION CHAPTER 6.30
SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES
WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District
( CCCSD) finds that CCCSD incurs substantial costs to provide various environmental
and development - related services, such as, but not limited to, administration and
processing of annexations, customer assistance at the permit counter, plan review and
inspection for sewer line installation, alteration, replacement and repair, the inclusion of
new information on District maps, administration and permit inspection related to the
Source Control Program, permitting of septage and grease haulers, and treatment of
grease and septage at the treatment plant; and
WHEREAS, it is necessary to charge customers and other users of CCCSD
services to recover the reasonable cost of providing said services; and
WHEREAS, CCCSD staff has comprehensively analyzed the actual cost of
providing the various environmental and development - related services listed above
based on direct costs, staff costs and overhead for time and effort incurred to provide
listed services; and
WHEREAS, the Board finds that the Schedule of Environmental and
Development - Related Rates and Charges, as reflected in Exhibit "A" to this Ordinance,
reasonably represents the actual costs to provide the services delineated in said
Schedule of Rates and Charges; and
WHEREAS, the CCCSD Board of Directors finds that this action is categorically
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15273 (a)(1) and (3) of the State CEQA Guidelines, in that the fees are being charged
merely to reimburse CCCSD for staff costs and expenses;
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1.
Chapter 6.30 Schedule of Environmental and Development - Related Rates and
Charges of the CCCSD Code is hereby amended to read as set forth in full in Exhibit
"A" to this Ordinance, which exhibit is hereby incorporated in full herein by this
reference. As of the effective date of this Ordinance, the fees, rates and charges for
each environmental and development - related service shall be as set forth in said
amended Chapter 6.30. Said amended Schedule of Environmental and Development -
Related Rates and Charges shall remain in effect until amended by Ordinance.
Section 2.
This Ordinance shall be a general regulation of the District and shall be published
in the Contra Costa Times, a newspaper of general circulation, published and circulated
within the Central Contra Costa Sanitary District and shall be effective as of July 1,
2007.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 19th day of April 2007, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
6.a.1)
Central Contra Costa Sanitary District
April 13, 2007
TO: BOARD OF DIRECTORS
VIA: JAMES M. KELLY, GENERAL MANAGER
FROM: k --ANN E. FARRELL, DIRECTOR OF ENGINEERING v
CURTIS W. SWANSON, DIVISION MANAGER Cp,
SUBJECT: ALHAMBRA VALLEY ANNEXATIONS AND THE URBAN LIMIT LINE
(APRIL 19, 2007 BOARD AGENDA ITEM 6.A.1, REPORT ON
THE ALHAMBRA VALLEY TRUNK SEWER)
At its July 6, 2006 meeting, the Board adopted Resolution of Application 2006 -047 to
initiate formal LAFCO proceedings to annex the anticipated near -term service area of
the planned Alhambra Valley Trunk Sewer. The annexation request covered 253
separate properties. This action was taken to ensure CCCSD's jurisdictional authority
to provide wastewater utility service in Alhambra Valley and to avoid the inefficient,
piecemeal processing of annexation applications from properties as they seek
connection permits in the future.
After a County Community Development staff review of the District's annexation
application to LAFCO, nine of the included parcels were identified as being outside the
County's Urban Limit Line. These parcels are on the outer edges of the District's
proposed annexation area and are identified on the attached map by the letters "A"
through "I ". Information on the parcels is included in the attached table. The County's
policy discourages extension of urban services (and the necessary annexations) outside
the Urban Limit Line. As a result, senior County staff have voiced concerns and
requested that CCCSD withdraw these parcels from the annexation application
submitted to LAFCO.
District staff is seeking Board input to develop an appropriate response to the County's
concerns. District staff initially included eight of the nine parcels at the request of the
property owners (annexation petitions have been received from them). The ninth parcel
was included to achieve a smooth, logical boundary for the District, as has been
requested by LAFCO staff in the past.
District staff has consulted with both County staff and LAFCO staff and developed
several alternatives for consideration:
P: \Public \LEAVITT\AIhambra Valley \4 -19 -07 Memo -AV Annexation.doc
The District's application to LAFCO could be withdrawn, changed, and
resubmitted to LAFCO. District staff does not recommend this alternative, as it
would delay LAFCO's processing of the remaining parcels for several months
and delay connection of properties in immediate need of sewer service to
address septic system problems.
2. The District could leave the application intact, but submit a follow -up letter to
LAFCO noting County staffs position and requesting that the annexation go
forward without the nine parcels in question.
3. The District could leave the application intact and notify the County that we will
not be delete the nine parcels of concern. The County would then voice their
opposition to LAFCO who could choose to remove the nine parcels based on the
County's concerns when they consider the annexation. If LAFCO decided to
take this action, the District would not oppose it.
Staff recommends Alternative 2, requesting removal of the nine parcels of concern from
the annexation via a letter to LAFCO. Staff believes this approach is appropriate to
avoid delaying the entire annexation. It will adversely affect the nine parcels outside of
the urban limit line and those property owners may choose to make their concerns know
to the Board and LAFCO. If the Board concurs with staff's recommendation to proceed
with Alternative 2, these property owners would be referred to the County and LAFCO
to present their case for annexation, as CCCSD is not a land use planning agency.
Based on the input received at the April 19 Board meeting, staff will prepare a position
paper presenting alternatives for Board discussion and action at the May 10, 2007
Board meeting. Staff also recommends inviting affected property owners to the May 10,
2007 Board meeting to participate in the discussion. If the Board directs staff to take
action on May 10, there will be adequate time to keep the annexation on the LAFCO
June agenda, as long as the Board does not choose to withdraw and resubmit the
application.
U-"fylFPb N u
CC: Jarred Miyamoto -Mills
Russell B. Leavitt
P:\Public \LEAVITT\Alhambra Valley \4 -19 -07 Memo -AV Annexation.doc
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PARCELS PROPOSE FOR ANNEXATION TO CCCSD
LOCATED OUTSIDE THE URBAN LIMIT LINE (ULL)
93 acres
A -2 zoning = General Agriculture; five acres minimum, one acre minimum if created in an A -2
district before November 29, 1973; a detached, single family dwelling is allowed on each
parcel
P: \Public \LEAVfTT\Alhambra Valley \4 -19 -07 Memo -AV Annexation.doc
GENERAL
ANNEXATION
ULL
PLAN
PETITION IN
APN
ACREAGE
STATUS
DESIGNATION
ZONING
DEVELOPED?
TO CCCSD?
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367- 080 -001
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1
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93 acres
A -2 zoning = General Agriculture; five acres minimum, one acre minimum if created in an A -2
district before November 29, 1973; a detached, single family dwelling is allowed on each
parcel
P: \Public \LEAVfTT\Alhambra Valley \4 -19 -07 Memo -AV Annexation.doc
Alhambra Valley Trunk Sewer
Status Report
Curtis Swanson
April 19, 2007
National Park Service
NEPA Process for R/W Permit
*Draft Environmental Assessment is
complete.
*Copies distributed and posted on the
NPS website.
*Pubic meeting on May 2, 2007 at the
John Swett School.
#Comment period closes May 18, 2007.
Agenda Item 6.a.1
1
Right of Way Permit
Next Steps
1. Prepare FONSI June 15, 2007
2. Sign FONSI June 29, 2007
3. Approve Right of July 13, 2007
Way Permit
Alhambra Valley
Annexation Process
® CCCSD requested 253 properties be
annexed.
+9 properties are outside of the urban
limit line.
*County staff requested CCCSD to
withdraw these 9 properties from the
proposed annexation.
Agenda Item 6.a.1
2
Annexation Alternatives
1. Withdraw current application and
submit a new application to LAFCO.
2. Modify the current application by
requesting LAFCO not to annex the 9
properties outside the urban limit line.
3. Proceed with the current application to
annex all 253 properties.
Annexation Process
Next Steps
*Staff recommends alternative no. 2
(Modify current application).
*Receive direction from Board.
*Prepare position paper for May 10
Board meeting.
Convey CCCSD decision to LAFCO.
Agenda Item 6.a.1
3
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0 1300 1000 PCTENTIAL SEWER MAINS TO BE INSTALLED BY
PROPERTY OWNERS
TEET - - CREEKS
APPROVED DE` /ELOPMENT
Central Contra Costa Attachment
Sanitary District ALHAMBRA VALLEY TRUNK SEWER
Aeat AND POTENTIAL SEWER MAINS A
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Outside Urban Limit Ling
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Board Meeting of April 19, 2007
Announcements
Agenda Item 6.a.2)
a) Board Member Menesini Receives National Association of Clean Water
Agencies' ( NACWA) 2007 Local Public Service Award
Board Member Mario Menesini has been selected for the NACWA 2007 National
Environmental Achievement Award recognizing his long- standing commitment
and support of innovative clean water programs and projects, such as those
implemented by the District. NACWA is a national organization representing the
interests of the country's wastewater treatment agencies and plays a key role in
the development of environmental legislation. The Association's annual National
Environmental Achievement Award recognized individuals that have made
outstanding contributions to public service, environmental protection, and
wastewater management. The award will be presented at a reception on
Monday, May 7th to be held in conjunction with the Association's National Clean
Water Policy Forum in Washington, D.C. Mario is among 12 individuals, in four
categories, receiving an award this year. He is the second District board
member so honored by the award. In 2003, former District Board member Parke
L. Boneysteele received the award. (See attached letter of award for Mario).
b) Todos Santos Park
The District will host a booth promoting our Household Hazardous Waste
Collection Facility at a "Concord on the Green — Salute to Mother Earth" event on
Thursday, May 10th from 6 p.m. to 8 p.m. The event is part of the Evening Music
& Farmer's Market Series in Todos Santos Park at Willow Pass Road and Grant
Street. Approximately 2,000 people are expected to attend.
c) Notice of Annual Sewer Fee Increase for Residents of the City of Concord
A notice was sent out by the City of Concord at the beginning of April informing
residents about a proposed Annual Sewer Service Charge Increase. An annual
sewer charge increase of $36.00 for FY 2007 -08 was projected in Concord's
Sewer Enterprise current 20 -Year Plan. The City has attributed their increase to
additional requirements for operations, maintenance, and capital improvements
at the District's treatment plant, as well as the need to complete the next phase
of the City's Trunk Sewer Rehabilitation Program. The last approved increase
occurred in FY 2005 -06. The current minimum rate is $258 with a proposed
minimum rate of $294.
d) Public Meeting for Walnut Creek Sewer Renovation Project (Phase 5), DP 5964
A public meeting was held on Monday, April 9, 2007 at the Walnut Creek City
Offices. There were seven residential attendees, and their questions focused on
the impacts to their properties and the possibility of sewer lateral replacement at
the time of construction. This project is the fifth of ten phases to renovate sewers
in the residential areas of Walnut Creek. Approximately 6,500 feet of 6- and 8-
inch sewer line at 5 separate sites in Walnut Creek, Contra Costa County, and
Lafayette will be renovated, along with spot repairs at another 5 locations. The
apparent low bid for the project is $1,256,089.
e) Public Bidding of North Orinda Sewer Renovations (Phase 2.1), DP 5968
This project will replace 3700 feet of sewer at Van Tassel and Tarry Lanes in
north Orinda, which was postponed from construction in 2006 due to easement
acquisition. The work will be performed in backyard easements that parallel Tarry
Creek and the construction will primarily utilize the open cut method, although
three segments will be installed by horizontal directional drill. Twenty of the
easements have been settled with three still outstanding. The remaining three
easements are very close in the settlement stage.
This project will be advertised on April 30th and May 5th. The bids will be opened
on May 14th. The construction cost is estimated at $1,500,000. More
information will be presented when the Board is asked to approve the
construction contract at the regular Board Meeting on May 24tH
f) Public Bidding Piping Renovation and Replacement Project (Phase 3), DP 7234
During the 5A project, numerous piping systems were installed throughout the
treatment plant. These pipes carry the processed wastewater, sludge, steam,
air, and other utility services between the various sections of the plant. These
pipes have been in place for over thirty years and are showing signs of
deterioration. For example, the fuel oil pipelines had recently developed leaks
and required repairs. Other pipelines in service for shorter time periods, such as
the hypochlorite piping, have required repairs due to leaks caused by pipe
degradation accelerated by exposure to sunlight.
Phase 3 will focus on replacing hypochlorite piping throughout the plant. Also the
underground fuel oil pipelines from the fuel storage tanks to the Solids
Conditioning Building will be replaced with a double containment piping system to
meet present code requirements. Other piping, such as the auxiliary boiler blow
down piping, is being replaced to reduce maintenance that has been required on
that piping system.
This project will be advertised on April 27th and May 2 "d, and bids will be opened
on May 29th. Staff estimates the Notice of Award will be issued on June 21,
2007. The Engineer's estimate for the construction of this project is $782,000.
NACWA 6.a.2)a)
A Clear Commitment to America's Waters
EXECUTIVE COMMITTEE
March 16, 2007
PRESIDENT
Dick Champion, Jr.
Mario Menesini, Ph.D.
Director
President
Independence Water Pollution
Control Department
Central Contra Costa Sanitary District
Independence, MO
5019 Imhoff Place
Martinez, CA 94553
VICE PRESIDENT
Christopher M. Westhoff
Dear Dr. Menesini:
Assistant City Attorney
Public Works General Counsel
City of Los Angeles
It gives me great pleasure to inform you that you have been selected to receive the
Los Angeles, CA
National Association of Clean Water Agencies' ( NACWA) 2007 Local Public Service
Award. This award recognizes your long - standing commitment and support of
TREASURER
innovative clean water programs and projects, such as those implemented by the
Marian Orfeo
iaPlanning
Central Contra Costa Sanitary District.
Director
& Coordination
Massachusetts Water
You will be among 12 individuals, in four categories, receiving a NACWA National
Resources Authority
Environmental Acbievement Award this year. The awards will be presented during the
Boston, MA
evening Awards Ceremony and Reception on Monday, May 7, to be held in
conjunction with the Association's National Clean Water Policy Forum in Washington,
SECRETARY
DC.
Kevin L. Shafer
Executive Director
Milwaukee Metropolitan
We would be honored if you would personally accept this award during our Awards
Sewerage District
Ceremony. Enclosed are a Fact Sheet, which describes our event in more detail, and a
Milwaukee, WI
Response Form to confirm your attendance and the manner in which your name
should appear on your award. We would welcome your attendance for the entire
PAST PRESIDENT
William B. Schatz
Policy Forum, and I have enclosed a program flyer. Online registration and additional
General Counsel
information are available on NACWA's website, www.nacwa.org.
Northeast Ohio Regional
Sewer District
Again, please accept my congratulations on your receipt of this prestigious award.
Cleveland, OH
You are truly among and elite group of honorees.
EXECUTIVE DIRECTOR
Ken Kirk
Sincerely,
Ken Kirk
Executive Director
Enclosure
cc: James Kelly, General Manager, Central Contra Costa Sanitary District
Tim Potter, Source Control Program Manager, Central Contra Costa Sanitary
District
National Association of
Clean Water Agencies
1816 Jefferson Place, NW p202.833.2672 1`202,833.4657
Washington DC 20036 -2505 www.nacwa.org - infoCd)nacwa.org
a
c,
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 19, 2007 No.: 7.a. Engineering
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH DCM ENGINEERING FOR THE DESIGN OF THE 2006
STORM DAMAGE REPAIR, DISTRICT PROJECT 5981
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. P,-A0-X4
T. Godsey A. Antkowiak T. Pi AM A. Farrell
.0a *Y-
James M. <elly,
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to execute a
professional services agreement in an amount greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute a professional services
agreement with DCM Engineering for $70,000 for the design of the 2006 Storm Damage
Repair, District Project 5981.
FINANCIAL IMPACTS: The total cost of design of the project will be approximately $75,000.
The estimated project construction cost is $200,000 with construction projected to begin in
July 2007 and ending October 2007.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to have no project, which
would adversely affect the reliability of the affected collection system sewers. This is not
recommended.
BACKGROUND: The December 31, 2005 storm event damaged sewers at twelve sites in
the District collection system. One of the sewers was repaired by a contractor already
working in the area of the damage (Waterbird Way, Martinez). Several other sewers were
repaired /protected by property owners (Ridge Road, Lafayette; La Encinal, Orinda; Happy
Valley Creek, Lafayette). The District either coordinated with those owners and /or contributed
to the repairs. Four of the sewer repair sites were incorporated into one project: the 2006
Storm Damage Repair project. At each of these sites the District has sustained and will
continue to sustain damage to its sewers. Staff has contacted the property owners and
received support for making the repairs.
The objective of this project is to repair four existing sewers that were damaged by the
December 31, 2005 storm event. Staff contacted two engineering firms (geotechnical and
civil) with the expertise to provide complete sewer repair designs. Staff visited the project
sites with the consultants and discussed the scope of work. Neither of the firms provided a
N: \PESUP \Cbradley \Position Papers \Godsey \5981 -DCM Eng Services Agree PP.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: April 19, 2007
subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH DCM ENGINEERING FOR THE DESIGN OF THE 2006
STORM DAMAGE REPAIR, DISTRICT PROJECT 5981
proposal. In order to complete the repair this year, Staff contacted DCM Engineering and
received a proposal for completing the design.
DCM Engineering was selected because they were responsive, and presented the best
overall team and technical approach. A design and construction inspection contract valued at
$70,000 was negotiated with DCM Engineering to design the repair of four sewers.
Staff has concluded that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines Section 15301, since it involves minor alterations to
existing sewage facilities with no increase in capacity. The Board of Directors' approval of
this project will constitute an independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional services agreement with DCM Engineering in the amount of $70,000 for the
design of the 2006 Storm Damage Repair, District Project 5981.
MTESUP\Cbradley \Position Papers \Godsey \5981 -DCM Eng Services Agree PP.DOC Page 2 of 2
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