Loading...
HomeMy WebLinkAbout02/1/2007 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING TWO OFFERS OF DEDICATION FROM PRIMECORE MORTGAGE TRUST, INC., ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB 5422 - PARCELS 2 AND 3; KIMBERLY DRIVE, MORAGA) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. M. Mullin J. yamoto -Mills C. Swanson A. Farrell ames M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting the offers of dedication and public sewer improvements, and authorizing staff to record the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept two easements and sewers installed during a recent sewer extension on Kimberly Drive in the Town of Moraga (as shown on Attachment 1 and 2). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards RECOMMENDED BOARD ACTION: Adopt a resolution accepting two easements from Primecore Mortgage Trust, Inc., accepting the public sewer improvements constructed within the easements, and authorizing recording of the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5422 PP Primecore Mtge OOD 2- 1- 07.doc FEET Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT ' JOB 5422 — PARCEL 2 1 Central Contra Costa Attachment Sanitary District ACCEPT EASEMENT i ' JOB 5422 — PARCEL 3 2 J Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.b. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SARAH W. SHUM, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING RECORDING OF THE RESOLUTION (JOB 5422 - PARCEL 4; KIMBERLY DRIVE, MORAGA) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: fYj y��2aC:G�c.� M. Mullin J. Miyamoto -Mills . Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed during a recent sewer extension on Kimberly Drive in the Town of Moraga (as shown on Attachment 1). Staff has reviewed the easement documents, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an easement from Sarah W. Shum, accepting public sewer improvements constructed within the easement, and authorizing recording of the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5422 PP Shum OOD 2- 1- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CENTEX HOMES FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8774 IN THE DOUGHERTY VALLEY, ACCEPTING JOB 5752 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin Initiating Dept /Div.: Engineering/ Engineering Assistant III Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. X;7. v O'A ai�- M. Mullin J. amoto -Mills C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 8774 that are required for a recent public sewer extension off East Branch Parkway in the Dougherty Valley (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Centex Homes for easements shown on the recorded final map of Subdivision 8774 in the San Ramon area, accepting Job 5752 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5752 PP Centex Homes 2- 1- 07.doc DANVILLE LAWRENCE RD \ J SAN RAMON 0'— SITE LOCATION MAP N. T. S. y �y "o 4* ,---\ \Z . x Nll�t LEGEND: —e EXISTING SEWER NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District 4e p r N ACCEPT EASEMENTS JOB 5752 - PARCEL 2 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.d. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT (DISTRICT PROJECT 5759 — PARCEL 9) AND AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO ORINDA PARK, INC. (72 EL TOYONAL, ORINDA, DISTRICT PROJECT 1560 — PARCELS 103 (PORTION) AND 104 (PORTION)), AND AUTHORIZING STAFF TO RECORD THE DOCUMENTS WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin Initiating Dept. /Div.: Engineering/ Engineering Assistant III Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: muz&-� - m� — A�F M. Mullin J. yamoto -Mills . Swanson A. Farrell (James M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions accepting a Grant of Easement, and authorizing execution of a Quitclaim Deed and recording of the documents. FINANCIAL IMPACTS: The property owner was paid $8,178 for the replacement easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Orinda Park, Inc., a swim club located at 72 El Toyonal, Orinda, cooperated with the District to change the alignment of the public sewer on their property when it was replaced under District Project 5759, North Orinda Sewer Renovation, Phase 1. The original sewer has been abandoned, and an easement has been granted for the new sewer. This change is shown on Attachment 1. RECOMMENDED BOARD ACTION: Adopt resolutions accepting a Grant of Easement and authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Orinda Park, Inc., and recording of the documents with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5759 PP Orinda Park 2- 1- 07.doc � t V ACCEPT NEW 10' EASEMENT i GLENW�LLOW -� ,, Cemtr�l Contra Costa tary District Prepared by Engineering Support Sectic N I♦ SITE r� LOCATION MAP N. T. S. ORINDA PARK, INC 264 - 170 -017-0 — QUITCLAIM EX EASEMENT 5 H EL TOYONAL LEGEND: L =� NEW EASEMENT AREA ® EX. EASEMENT AREA TO BE QUITCLAIMED 0 30 FEET ACCEPT GRANT OF EASEMENT DP 5759 - PARCEL 9 60 Drawing No. E Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.e. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM GMAC MODEL HOME FINANCE, INC. FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8780 IN THE DOUGHERTY VALLEY, ACCEPTING JOB 5776 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin Initiating Dept. /Div.: Engineering/ Engineering Assistant III Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin J. Miyamoto -Mills C. Swanson A. Farre I James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 8780 that are required for a recent public sewer extension off Sherwood Way in the Dougherty Valley (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from GMAC Model Home Finance, Inc. for easements shown on the recorded final map of Subdivision 8780 in the San Ramon area, accepting Job 5776 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5776 PP GMAC Model Home 2- 1- 07.doc 7 -51A Wppp WA ,. 1 1 LEGEND: -8- EXISTING SEWER - ©- NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District 4190 �1 s DANVILLE LAWRENCE NRD._..,,/ ��NC? SAN RAMON SITE i N LOCATION MAP s N. T. S. 4 Z o ! ,r Attachment ACCEPT EASEMENTS 1 JOB 5776 PARCEL 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.f. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8847 IN THE TOWN OF DANVILLE, ACCEPTING JOB 5777 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin Initiating Dept. /Div.: Engineering /Environmental Engineering Assistant III Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: n. M. Mullin J. Ml amoto -Mills v)4- C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 8847 that are required for a recent public sewer extension off Creekview Place in Wendt Ranch in the Town of Danville (as shown on Attachment 1). Staff has review the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc. for easements shown on the recorded final map of Subdivision 8847 in the Town of Danville, accepting Job 5777 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. NAENVRSEMPosition Papers \Mullin\2007 \5777 PP Shapell Ind 2- 1- 07.doc CAMINO TASSAJARA DANVI LLE o `L m n Z 2� m O O Z O ' OCATION MAP N. T. S. ✓'AR,q LEGEND: --@- EXISTING SEWER ��- NEW SEWER SUBDIVISION BOUNDARY MOM EASEMENT AREA Central Contra Costa Sanitary District I, I ACCEPT EASEMENT JOB 5777 PARCEL 3 . .., Attachment i Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.g. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM CENTEX HOMES FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8779 IN THE DOUGHERTY VALLEY, ACCEPTING JOB 5782 PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Molly Mullin Initiating Dept /Div.: Engineering/ Engineering Assistant III Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: O�A- v U�� -M. Mullin J. Mi moto -Mills C. Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision 8779 that are required for a recent public sewer extension off East Branch Parkway in the Dougherty Valley (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Centex Homes for easements shown on the recorded final map of Subdivision 8779 in the San Ramon area, accepting Job 5782 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin \2007 \5782 PP Centex Homes 2- 1- 07.doc t -- -' �Easement Parcel 1 0 r z 4 DANVILLE M N RD SAN RAMON � SITE LOCATION MAP it LEGEND: -- ) EXISTING SEWER N -- NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa I Attachment Sanitary District I ACCEPT EASEMENT 11 1 JOB 5782 PARCELS 1 AND 2 1 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.h. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM EDWARD E. COLLINS AND ARLINE M. COLLINS, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION (JOB 5815 - PARCEL 2 - KINROSS TERRACE, WALNUT CREEK) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: U� K� M. Mullin J. amoto -Mills C. Swanson A. Farrell LIW= - James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and public sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement and sewers installed in the easement during a recent sewer extension to serve Subdivision 8457, Kinross Terrace in Walnut Creek (as shown on Attachment 1). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Edward E. Collins and Arline M. Collins, accepting public sewer improvements constructed within the easement, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2007 \5815 PP Accept OOD Collins 2- 1- 07.doc w Q Q Collins w APN 173 - 042 -016 (Parcel 2) w 2 O s r LEGEND: .--�— EXISTING SEWER NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District f-, -,,Z; Q O i 2 I WALNUT CREEK A1�R 0Ss HILLS LOCATION MAP N. T. S. �- k�NRo \ ss �R N ACCEPT EASEMENT Attachment JOB 5815 PARCEL 2 1 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.i . CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM HWR, LLC FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION 8457, ACCEPTING PUBLIC SEWER IMPROVEMENTS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5815 - PARCEL 3 - KINROSS TERRACE, WALNUT CREEK) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: yy. mzav — W� 1-11*' M. Mullin J. iyamoto -Mills . Swanson MINE A. Farrell &MK-- - d a m e s M. Kelly enral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication and sewer improvements, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting the offer of dedication and public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements that are shown on the recorded final map of Subdivision 8457, Kinross Terrace, and sewers installed in the easements during a recent sewer extension in Walnut Creek (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from HWR, LLC for easements shown on the recorded final map of Subdivision 8457, Kinross Terrace, accepting public sewer improvements constructed within the easements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin \2007 \5815 PP HWR OOD 2- 1- 07.doc w 0 w U) w 2 O LEGEND —.e-- EXISTING SEWER NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District J WALNUT CREEK R,4RO0 EVEN HILLS RANCH /-§ E 1 F- i1p W 9 SUB 8457 ,Q (Parcel 3) � O i Z iI 1 i LOCATION MAP N. T. S. k /NRo ss �R ACCEPT EASEMENT SUB 8457 JOB 5815 PARCEL 3 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.j. CONSENT CALENDAR Type of Action: AUTHORIZE EXECUTION OF AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LICENSE AGREEMENT WITH THE EAST BAY REGIONAL PARK DISTRICT FOR THE MARTINEZ SHORELINE PARK Submitted By: Initiating Dept /Div.: Michael J. Penny /Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. J. Penny J. Miyamoto -Mills —Q Swanson A. Farrell mes M. Kelly teneral Manager ISSUE: Board approval is required for License Agreements. RECOMMENDATION: Authorize the General Manager to execute a 25 -year license agreement with the East Bay Regional Park District (EBRPD) for property on Berrellesa Street in Martinez. FINANCIAL IMPACTS: The licensee has paid a $2,000 processing fee. ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to reject the license and require the EBRPD to vacate the property. BACKGROUND: The District and EBRPD entered into a license agreement on April 18, 1991 for a staging area and parking lot to be constructed, operated, and maintained at the terminus of Berrellesa Street as part of the Martinez Regional Shoreline Park as shown on the attached map. In 2004, the District allowed EBRPD to upgrade its use of the property by increasing the size of the parking lot, and adding a landing for a pedestrian bridge. There are no additional impacts with this license agreement. This' agreement allows EBRPD to maintain the staging area, parking lot, and other miscellaneous improvements for 25 years. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a 25- year license agreement with the East Bay Regional Park District (EBRPD) for property on Berrellesa Street in Martinez. WENVRSEMPosition Papers \Penny\2007 \PP EBRPD Shoreline Park 2- 1- 07.doc BERRELESA ST ITE sao PACHECO a gV1 o G N a � VINE v AVE LOCATION MAP N. T. S. CITY OF MARTINEZ LICENSE AREA m W � v m N J Q a d O L UI E d a EMBARCADERO d i n S P R R WW 0 100 200 0 E i x Central Contra Costa EBRPD Attachment Sanitary District o MARTINEZ SHORELINE PARK MAP LICENSE AREA Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.k. CONSENT CALENDAR Type of Action: AUTHORIZE AGREEMENT subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH NEXUS INTEGRATION SERVICE, INC. FOR THE PURCHASE AND IMPLEMENTATION OF A STORAGE AREA NETWORK Submitted By: Mark Greenawalt Initiating Dept/Div.: I.T. Administrator Administration / Information Technology REVIEWED AND RECOMMENDED FOR BOARD ACTION: ISSUE: The Board of Directors' authorization is required for execution of agreements in amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute an agreement with Nexus Integration Service, Inc. for the purchase and implementation of a SAN (Storage Area Network) for the Information Technology Section. FINANCIAL IMPACTS: The agreement for the implementation, training, first year support and 10% contingency reserve is $111,000. ALTERNATIVES /CONSIDERATIONS: Do not acquire a centralized network data storage system, however this does not support the long -term goals of the District for Sewer TV, Document Imaging, Plant Information Management System, Disaster Recovery Plan and other projects that require a high capacity of data storage. Information Technology staff considered alternative systems, however it was determined that the alternative solutions did not provide adequate storage space, performance or cost benefit. BACKGROUND: There are immediate and future needs at the District for additional data storage. For example, the Sewer TV project is generating large digital video files that require storage and retrieval of 200 GB (Gigabytes) of disk space per month. Engineering staff has estimated that approximately 40 TB (Terabytes) of disk space will be needed to store all the historical data over the next several years of the project. In addition, there are multiple network servers, currently in operation, that are reaching their maximum data storage capacity for storing training videos, digital images and photographs, and other software database applications. Existing network servers are not capable of maintaining these large data storage capacity requirements. /• � M. Greenawalt, I.T. Administrator J. Warrington Purchasing & D. Ratc' r. - ler R. MusArq&s 6Umes M. Kelly, Director of General Manager Materials Manager Administration ISSUE: The Board of Directors' authorization is required for execution of agreements in amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute an agreement with Nexus Integration Service, Inc. for the purchase and implementation of a SAN (Storage Area Network) for the Information Technology Section. FINANCIAL IMPACTS: The agreement for the implementation, training, first year support and 10% contingency reserve is $111,000. ALTERNATIVES /CONSIDERATIONS: Do not acquire a centralized network data storage system, however this does not support the long -term goals of the District for Sewer TV, Document Imaging, Plant Information Management System, Disaster Recovery Plan and other projects that require a high capacity of data storage. Information Technology staff considered alternative systems, however it was determined that the alternative solutions did not provide adequate storage space, performance or cost benefit. BACKGROUND: There are immediate and future needs at the District for additional data storage. For example, the Sewer TV project is generating large digital video files that require storage and retrieval of 200 GB (Gigabytes) of disk space per month. Engineering staff has estimated that approximately 40 TB (Terabytes) of disk space will be needed to store all the historical data over the next several years of the project. In addition, there are multiple network servers, currently in operation, that are reaching their maximum data storage capacity for storing training videos, digital images and photographs, and other software database applications. Existing network servers are not capable of maintaining these large data storage capacity requirements. POSITION PAPER Board Meeting Date: February 1, 2007 subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH NEXUS INTEGRATION SERVICE, INC. FOR THE PURCHASE AND IMPLEMENTATION OF A STORAGE AREA NETWORK Providing a centralized data storage system that is manageable, scalable, and expandable is a necessity for the current and future data storage needs at the District. An iSCSI (Internet protocol Small Computer System Interface) SAN system grants the ability to manage and seamlessly distribute additional data storage space to any network server. This will provide addition usage life and improved performance to network servers that have reached their maximum storage capacities. In addition, by centralizing the data storage, there will be significant improvement to system backup and restoration performance and disaster recovery procedures. Of the iSCSI brands available, Information Technology staff reviewed EMC, HP, All Points, SanRad, and Equal Logic systems provided through the vendors Dell, Hewlett- Packard, NetApp, SGI and Nexus. Final quotations were received for the recommended Equal Logic iSCSI solution from Nexus Integration Service, Intervision System Technology and Mini Computer Exchange. Nexus submitted the best offer for approximately 20% less than the other offers. The Purchasing and Materials Manager reviewed the Information Technology staffs recommendations and quotations before proceeding towards approval. The iSCSI SAN solution recommended is the latest technology available which provides an affordable high performance data storage system and best cost solution for the District's data storage needs. Information Technology staff recommends the Equal Logic system due to its ability to expand from its original 10 TB (terabytes) to a maximum 400 TB of networked data storage by only adding components to expand capacity. In addition, the SAN system provides an administration tool that allows staff to manage and distribute disk space to multiple servers on the network. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a contract with Nexus Integration Service, Inc. in an amount not to exceed $111,000 for the implementation of a SAN. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.1. CONSENT CALENDAR Type of Action: AUTHORIZE OVERRUN OF EQUIPMENT BUDGET subject: APPROVE EXPENDITURE OF EQUIPMENT BUDGET FUNDS TO COVER OVERRUN OF HYDROVACMET RODDER LISTED IN EQUIPMENT BUDGET Submitted By: Donald R. Rhoads, InitiatingDept.Miv.: Collection System Field Operations Superintendent Operations /Fleet Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Rhoads B. Brennan . V){ rrington 1'_ James M. Kelly, General Manager ISSUE: Board approval is needed for overruns of the Equipment Budget in excess of $10,000. RECOMMENDATION: Approve expenditure of approximately $27,000 from the Equipment Budget Contingency account to cover the overrun. FINANCIAL IMPACTS: Approval of this action will result in approximately $27,000 being expended from the Equipment Budget Contingency Account to complete the purchase of the Hydrovac /Jet Rodder item requested in this year's Equipment Budget. This would leave the balance at approximately $33,000. ALTERNATIVES /CONSIDERATIONS: Do not approve the funds; do not purchase Hydrovac /Jet Rodder. BACKGROUND: The Board approved the Equipment Budget for FY 2006/2007, which included the item Hydrovac /Jet Rodder at a projected cost of $335,000. The estimate of the cost was obtained by consulting with a local vendor representative and other local sanitation agencies. Unfortunately, several factors later contributed to a cost overrun: the cost of raw materials such as steel has risen and new emissions regulations have significantly increased the cost of diesel engines like the one specified for this equipment. Ricker Machinery submitted the lowest bid of $366,053.87. RECOMMENDED BOARD ACTION: Approve expenditure of approximately $27,000 from the Equipment Budget Contingency account to cover the overrun. CSO /CAPpaper \hydro overrun 0207.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.m. CONSENT CALENDAR Type of Action: SET PUBLIC HEARING subject: ESTABLISH MARCH 1, 2007 AT 2:00 PM AS THE DATE AND TIME FOR A HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE NORTH ORINDA 2.1 — VAN TASSEL & TARRY SEWER RENOVATIONS, DISTRICT PROJECT 5968 Submitted By: Initiating Dept. /Div.: Michael Penny, Associate Engineer Engineering Department/Environmental Div. REVIEWED AND RECOMMENDED FOR BOARD ACTION: l/ �lll enny J. Miyamoto -Mills C. Swanson kA-- A. Farrell es M. Kelly neral Manager ISSUE: A public hearing must be conducted and a Resolution of Necessity adopted to initiate eminent domain (condemnation) proceedings for acquisition of public easements. RECOMMENDATION: Establish March 1, 2007 at 2:00 PM as the date and time to hear evidence and consider adoption of a Resolution of Necessity to obtain easements through condemnation for the North Orinda 2.1 — Van Tassel & Tarry Sewer Renovations Project. FINANCIAL IMPACTS: There will be legal costs associated with condemnation litigation. ALTERNATIVES /CONSIDERATIONS: The easements are required to construct the Sewer Project. Alternative alignments for this project would also require the acquisition of easements. BACKGROUND: Staff has been negotiating with property owners on Tarry Lane, Van Tassel Lane, Katrina Court, Crane Court, and Snowberry Lane in Orinda to acquire easements for the North Orinda 2.1 — Van Tassel & Tarry Sewer Renovations Project. These easements are through the backyards of the properties as shown on the attached map. Previous staff reports to the Board have explained the necessity of the project to rehabilitate the deteriorating sewers in the project area. Although negotiations are continuing with the property owners, staff considers it appropriate to proceed with the commencement of eminent domain action to acquire the easements needed for this construction project. The project is tentatively scheduled to be publicly bid in June of 2007. N: \ENVRSEC \Position Papers \Penny\2007 \5968 Set Hearing No Orinda 2 2- 1- 07.doc Page 1 of 2 POSITION PAPER Board Meeting Date: February 1, 2007 subject: ESTABLISH MARCH 1, 2007 AT 2:00 PM AS THE DATE AND TIME FOR A HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY FOR THE NORTH ORINDA 2.1 — VAN TASSEL & TARRY SEWER RENOVATIONS, DISTRICT PROJECT 5968 Staff is prepared to present evidence at the hearing to show that this public improvement project meets all of the following criteria: 1. The public interest and necessity require the project; 2. The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; 3. The property rights sought to be acquired are necessary for the project; and 4. The offers pursuant to Government Code Section 7267.2 have been made to the owners of record of the subject properties. Staff will continue efforts to contact owners with the intent of resolving all issues and reaching an agreement with them. Property owners will be notified of the public hearing no less than 16 days prior to the hearing. At its October 20, 2005 meeting, the Board independently found that this project is exempt from the California Environmental Quality Act (CEQA). RECOMMENDED BOARD ACTION: Establish March 1, 2007 at 2 PM as the date and time for a public hearing to hear evidence and consider adoption of a Resolution of Necessity for the North Orinda 2.1 — Van Tassel & Tarry Sewer Renovations Project, District Project 5968. N: \ENVRSEC \Position Papers \Penny\2007 \5968 Set Hearing No Orinda 2 2- 1- 07.doc Page 2 of 2 t.... VAN TASSEL LN .......................................... ............................... ZpA O N CREEK Q Z LN S c � 1, le m SITE 0 100 500 FEET 0 u z Central Contra Costa Attachment Sanitary District NORTH ORINDA 2 — VAN TASSEL & TARRY SEWER RENOVATIONS CCCSD DP 5968 V Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.n. CONSENT CALENDAR Type of Action: Human Resources Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR HARRY WYLES, BUILDINGS AND GROUNDS SUPERVISOR, THROUGH JUNE 7, 2007 Submitted By: Douglas J. Craig, Initiating Dept./Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: '�V� . raig C. Fre as 66mes M. Kelly, General Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Harry Wyles, Buildings and Grounds Supervisor. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Harry Wyles, Buildings and Grounds Supervisor, has been off of work since June 8, 2006, due to a medical condition. Mr. Wyles applied for, was granted, and used 12 weeks of Family Medical Leave. We request authorization to extend Mr. Wyles' leave without pay through June 7, 2007. Mr. Wyles' status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Harry Wyles, Buildings and Grounds Supervisor, through June 7, 2007. N:\POSUP \Correspondence\Position Papers\2007 \Wyles Leave of Absence-Start 2- 1- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 3.o. CONSENT CALENDAR Type of Action: Human Resources Subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR KEN HOBBS, PLANT OPERATOR 11, THROUGH JANUARY 11, 2008 Submitted By: Douglas J. Craig, Initiating Dept. /Div.: Plant Operations Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: 'N i V t' 1b. raig C. Freitas d�K�- - mes M. Kelly, eneral Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize medical leave of absence without pay for Ken Hobbs, Plant Operator II. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Ken Hobbs, Plant Operator 11, has been off of work since January 12, 2007, due to a medical condition. We request authorization to grant medical leave without pay for Mr. Hobbs through January 11, 2008. Mr. Hobbs' status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Ken Hobbs, Plant Operator 11, through January 11, 2008. NAPOSUP \Corres pond ence \Position Papers \2007 \Hobbs Leave of Absence.doc Item No. 5.a.1) NPDES PUBLIC HEARING Douglas J. Craig Board Meeting February 1, 2007 PUBLIC HEARING ♦ January 23, 2007 ♦ Regional Board Auditorium — Oakland, CA ♦ NPDES Tentative Order PUBLIC HEARING ♦ Three permits were heard: I. South Bayside System Authority 2. Central Marin Sanitation Agency 3. Central Contra Costa Sanitary District PERMIT ISSUES ♦ South Bayside System Authority Dioxin, Enterococci Limits, Chlorine Residual ♦ Central Marin Sanitation District Blending, Dioxin, and Copper ♦ Central Contra Costa Sanitary District Cyanide, Mercury, Copper, and Dioxin NOTE: Underlined issues were the primary focus of testimony. TESTIMONY BY CCCSD Douglas J. Craig ♦ Thanked the Board for the opportunity to comment and the efforts by staff to prepare the tentative order. ,. ♦ Support continuing progress on cyanide site- specific objective (SSO) ♦ Support continuing progress on mercury total maximum daily load (TMDL) TESTIMONY BY CCCSD (continued) ♦ Objected to the Regional Board staff interpretation of anti - backsliding for copper ♦ Objected to final limits for dioxin because the District cannot "reasonably control" its sources 3 TESTIMONY BY CCCSD Kenton L. Alm ♦ Provided legal interpretation of anti - backsliding and why it should not apply to the District's copper limit ♦ Expanded the argument that dioxin cannot be "reasonably controlled;" therefore, the Basin Plan (narrative objective) should not result in final numerical limits REGIONAL BOARD'S DECISION ♦ Adopted CCCSD's tentative order, as written ♦ Because CCCSD's copper and dioxin issues were not supported by Regional Board staff, the Board moved forward with adoption ♦ The Board listened and seemed concerned about CCCSD's issues 4 NEXT STEPS ♦ Accept the tentative order as written — Near -term compliance should not be a problem *Appeal the tentative order within 30 days of the hearing — Preserve legal standing on dioxin and copper issues that may arise in the future NPDES PERMIT ♦ Effective Date: ♦ Expires: April 1, 2007 March 31, 2012 5 NEW PERMIT POSITIVES: 1. No peak enteroccocus (bacterial) limit 2. No chronic toxicity limits — triggers for action 3. No nickel limit 4. No pesticide limits 5. No settleable solids limit NEW PERMIT NEGATIVES 1. Cyanide SSO by April 2010 7� 2. Mercury TMDL by April 2010 3. Final limits for copper — drought may cause compliance concerns 4. Final limits for dioxin — future uncertainty C1 SUMMARY ♦ New permit requirements are achievable until April 2009 ♦ Basin Plan amendments for cyanide SSO and mercury TMDL are critical ♦ The long -term impact of dioxin final effluent limits is uncertain ♦ The permit renewal process was time - consuming due to the complexity of the issues 7 Agenda Item 5.a.2) Board Meeting of February 1, 2007 Announcements a) Notice of Significant Noncompliance for 2006 Each year the District must publish in the newspaper a notice of commercial and industrial dischargers to the District sewer system that were in Significant Non - Compliance with federal pretreatment requirements and the District's source control requirements. For calendar year 2006, there was one industrial user that had a discharge violation that met the federal criteria of Significant Non - Compliance and no industrial users that had reporting violations meeting the Significant Non - Compliance criteria. The notice that will be published in the Contra Costa Times next week follows: Notice is hereby given that pursuant to the federal regulations contained in 40 CFR 403.8.f(2)(vii), the Central Contra Costa Sanitary District (District) is required to publish the names of all Industrial Users (IU) of the District's public sewer system that were considered to be in significant noncompliance (SNC) with applicable pretreatment standards or other pretreatment requirements during the 2006 calendar year. Federal regulations establish objective criteria for the District to use to determine if an IU is in SNC. Discharge Quality Violations The following IU was found to be discharging process wastewater in violation of the District's Local Discharge Limits or General Discharge Prohibitions at levels that were significant, or were documented to be operating with a pattern of noncompliance that was significant during the reporting period: Industrial User Nature of Violation Follow -up Action Taken Bay Area Rapid Transit Limit violation for Oil & The District issued a — Concord Maintenance Grease (mineral) from the Notice of Violation (NOV) Facility discharge of the oil /water for the violation. The IU 1045 San Miguel Road separator serving the conducted maintenance Concord, CA maintenance buildings. on the oil /water separator. Resampling determined that the IU returned to compliance. Reporting Violations No IUs were found to have violated reporting requirements of the District's Source Control Program in a manner that met the federal definition of SNC. b) City of Concord's Solids Dewatering Project Using CCCSD Property In January 2007, the City of Concord experienced a sanitary sewer overflow (SSO) that reached one of the Contra Costa Water District's (CCWD) canals. At the time of this overflow, the area of the canal affected was blocked off and dewatered in order for CCWD to remove the solids that routinely accumulate in the canal. District staff from Source Control and the Laboratory supported Concord's staff in sampling the solids and liquids in the canal to characterize the extent of the area impacted by the SSO. Concord staff asked if the District could make available an area of the treatment plant property to haul the solids from the canal. District Plant Operations staff determined that an area could be made available to Concord for this project without adversely affecting the District's operations. Concord will complete delivery of the solids by Monday, January 29, 2007. The operations under this project have been problem free. c) Alhambra Valley Trunk Sewer Update Staff met with the National Park Service (NPS) on January 19th to review their comments and our responses to the draft Environmental Assessment (EA). A revised EA is being sent to NPS for review and staff estimates approval of the environmental documentation will be delayed about 2 months. Despite the delays construction of the trunk sewer should be completed this summer. Also last fall, the District submitted an application to LAFCO to annex the Alhambra Valley to the District service area. LAFCO has reviewed the proposed application and requested additional information. Staff will provide the requested information by February 2. Staff will continue to update the Board as new information becomes available. Staff will announce the cost of providing sewer service to the Busby subdivision until the sewer is constructed at this Board Meeting. d) Caltrans Lancaster Road Sewer Repair The Caltrans project to repair the District's 21 -inch sewer crossing under Interstate 680 at Lancaster Road in Walnut Creek is resuming this week. Caltrans has redesigned their plans for the pier replacement and sewer repair and the work is now occurring on the freeway shoulder area. The sewer repair is planned to begin on Monday and be completed by the end of the week, with the entire project expected to be completed by the end of March. A sewer bypass system will be in installed when the broken pipe is removed and the new pipe is installed. Staff will be on site to inspect the sewer repair and monitor the sewer bypass. e) San Ramon Housing Plans on Hold The City of San Ramon's Northwest Specific Plan and its major residential development component, Faria Preserve, is on hold pending resolution of a lawsuit and a planning process appeal. The Northwest Specific Plan, which accommodated development of 830 homes, was approved by the San Ramon City Council on November 28, 2006. Subsequently, the Sierra Club and the East Bay Regional Park District sued the city, alleging that more environmental review is needed before plans can move ahead. The 788 -unit Faria Preserve project was approved by the San Ramon Planning Commission on December 5, 2006 and the City Council approved a related Development Ageement on January 23, 2007. The East Bay Regional Park District has appealed the Planning Commission decision to the City Council. The city has no current schedule for resolution of either the lawsuit or the appeal. f) Regulation of Biosolids Incinerators In the Federal Register dated January 22, 2007, the Environmental Protection Agency (EPA) formally announced that it will not be regulating biosolids incinerators under Section 129 of the Clean Air Act. Instead, biosolids incinerators will continue to be regulated under Section 112 governing the safe operation of stationary sources. If biosolid incinerators were regulated under Section 129 of the Clean Air Act, the District would have new strict air emission limits similar to those for hazard waste and medical waste incinerators. It would have cost the District millions of dollars for new air pollution control equipment. The National Association of Clean Water Agencies (NACWA), of which CCCSD is a member, submitted comments to EPA in August 2006, reiterating the Association's long- standing position that sewage sludge incinerators (SSIs) are not subject to regulation as Other Solid Waste Incinerators (OSWI) under the Section 129 of the Clean Air Act. g) San Ramon Drill A date has been set for the joint overflow response drill with the City of San Ramon at the San Ramon Pumping Station on March 28, 2007. The San Ramon Police, San Ramon Valley Fire District, San Ramon Public Works and California High School staff and District Staff will be involved. It is anticipated that the City Staff will be notifying the San Ramon City Council of this planned response drill this week. In addition, the City Staff will notify residents in the area and there will be a notification process for the students and their parents at nearby California High School. The mailing to the residents will be made available as a draft for all participants to review. It is anticipated that some members of the City Council will attend the drill. h) Board Compensation Timeline At its meeting on January 11, 2007, the Board set a public hearing for Thursday, February 15, 2007 to consider adjusting Board Member Compensation. At the public hearing on February 15, the Board may vote to adopt an ordinance amending the current compensation of $170 per meeting. If such an ordinance is adopted, it will be effective on April 16, 2007, in accordance with Water Code Section 20204, which states that the ordinance cannot be effective until 60 days after its passage. Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 6. a. TREATMENT PLANT Type of Action: AUTHORIZE AGREEMENT subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LANDFILL GAS SALES AGREEMENT WITH BULLDOG GAS AND POWER, LLC Submitted By: Initiating Dept. /Div.: David Reindl, Associate Engineer Plant Operations /Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: o D. Reindl U. Za g A.Aarrington K. Alm Wnes M. Kelly, General Manager ISSUE: Board of Directors' approval is requested for this Landfill Gas Sales Agreement. RECOMMENDATION: Authorize the General Manager to execute a Landfill Gas Sales Agreement with Bulldog Gas and Power, LLC to supply landfill gas for the period commencing on February 1, 2007, and ending on May 1, 2012. FINANCIAL IMPACTS: Under the terms of this new agreement, the landfill gas discount will provide significant energy cost savings when compared to the use of natural gas. The District has prepurchased natural gas through June 30, 2007, at a price of $8.44 per decatherm (Dth). Assuming the price of natural gas remains at this level for the next year, the calculated cost of landfill gas (based on the terms of the new agreement) will be $4.60 per Dth. At an estimated landfill gas usage of 180,000 Dth per year, the District will save approximately $490,000 in the first year of the agreement. This is a net savings after deducting $200,000 per year for District expenses associated with the use of landfill gas. The cost savings in the subsequent years of the agreement will depend on the cost of natural gas and the quantity used by the District. Based on the current projected price (futures market price) for natural gas, the energy cost savings in the second through fifth year of the agreement would be similar to the first year. ALTERNATIVES /CONSIDERATIONS: Alternatives to signing the agreement would be to discontinue use of landfill gas, purchase additional natural gas, or continue negotiations. BACKGROUND: Landfill gas has been used in the treatment plant since 1983. Although landfill gas has a lower British thermal unit (Btu) value and is not as clean as natural gas, it does provide substantial cost savings to the District and is a sound environmental use of a greenhouse gas. N: \POSUP \Correspondence \Position Papers \2007 \Landfill Gas Sales Agreement.doc Page 1 of 3 POSITION PAPER Board Meeting Date: February 1, 2007 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LANDFILL GAS SALES AGREEMENT WITH BULLDOG GAS AND POWER, LLC The District uses 30,000 to 35,000 Dth of natural gas per month (approximately 420,000 Dth per year), primarily for producing electrical power in the cogeneration system. In addition, the District uses approximately 15,000 Dth of landfill gas per month (approximately 180,000 Dth per year) in the sludge incinerators and auxiliary steam boilers. Staff has negotiated a Landfill Gas Sales Agreement with Mr. Nicholas J. Farros, President of Bulldog Gas and Power, LLC. The agreement has the following provisions: 1. The term of the agreement is proposed to commence on February 1, 2007, and extend to May 1, 2012. The new price structure will become effective on March 1, 2007. 2. The agreement may be terminated by either party without cause, with a 90- day notification, prior to May 1 of any agreement year. 3. The agreement requires increased gas monitoring of Btu value, oxygen, and moisture content. 4. The landfill gas discount will be calculated based on the District's cost of natural gas. This agreement establishes a natural gas floor of $4.00 per Dth and a ceiling of $8.00 per Dth. The discount will be as follows: ■ When the burner tip price of natural gas is $4.00 per Dth or less, the landfill gas price will be $2.60 per Dth. ■ When the burner tip price of natural gas is between $4.00 per Dth and $8.00 per Dth, the landfill gas price will be $2.60 per Dth plus 50 percent of the natural gas price above $4.00 per Dth. ■ When the burner tip price of natural gas exceeds $8.00 per Dth, the landfill gas price will be $4.60 per Dth. The landfill gas discount when natural gas prices range between $4.00 per Dth to $12 per Dth, will be 35 percent to 62 percent, respectively. The above provisions are consistent with those presented to the Board of Directors at the Board meeting on January 11, 2007, with the addition of the $4.00 per Dth natural gas floor price. N: \POSUP \Correspondence \Position Papers \2007 \Landfill Gas Sales Agreement.doc Page 2 of 3 POSITION PAPER Board Meeting Date: February 1, 2007 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LANDFILL GAS SALES AGREEMENT WITH BULLDOG GAS AND POWER, LLC As part of the agreement, Bulldog Gas and Power, LLC has requested a nonbinding, good faith effort by the District to maximize the cost - effective use of landfill gas at the treatment plant. Further use of landfill gas could benefit both parties by potentially decreasing the District's natural gas costs while providing more revenue for Bulldog Gas and Power, LLC. Their gas delivery costs are relatively fixed. RECOMMENDED BOARD ACTION: Authorize the General Manager to enter into the Landfill Gas Sales Agreement with Bulldog Gas and Power, LLC to supply landfill gas for the period commencing on February 1, 2007, and ending on May 1, 2012. N: \POSUP \Correspondence \Position Papers \2007 \Landfill Gas Sales Agreement.doc Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 1, 2007 No.: 6.b. TREATMENT PLANT Type of Action: AUTHORIZE PURCHASE Subject: AUTHORIZE THE GENERAL MANAGER TO PREPURCHASE NATURAL GAS THROUGH A SERVICE AGREEMENT WITH CORAL ENERGY RESOURCES FOR THE PERIOD OF JANUARY 1, 2008 THROUGH DECEMBER 31, 2008 Submitted By David Reindl, Initiating Dept /Div. Associate Engineer Plant Operations / Operations REVI WED AND RECOMMENDED FOR BOARD ACTION: D. Reindl DoCraig .Xarrington mes M. Kelly, general Manager ISSUE: Board authorization is requested for the General Manager to prepurchase natural gas. RECOMMENDATION: Authorize the General Manager to prepurchase natural gas through a service agreement with Coral Energy Resources for the period of January 1, 2008, through December 31, 2008. FINANCIAL IMPACTS: Purchasing natural gas each month at market price risks market price volatility and excessive District expenditures. Based on past experience, staff believes that prepurchasing natural gas can result in substantial cost savings. Over the past four years the District has saved approximately $1.2 million by prepurchasing natural gas rather than buying on the spot market. The fiscal year 2006- 07 budget for natural gas is $3,644,600. ALTERNATIVES /CONSIDERATIONS: The District could purchase all of our natural gas needs at the end of each month or other frequency at market price. The District could also buy less natural gas. Due to high volatility in the natural gas market, it is believed that high seasonal costs could increase the District's annual natural gas expenditures by up to 50 percent. BACKGROUND: The District's approach to purchasing natural gas in recent years has been to prepurchase most of the required natural gas for the future twelve months during historic seasonal lows through a service agreement with Coral Energy Resources. This approach has served the District well but depends on favorable buying opportunities and appropriate timing of natural gas prepurchases. In past years, the best time for prepurchase has been between December and March and between September and October. Staff proposes to monitor the market conditions and N: \POSUP \Correspondence \Position Papers \2007 \Natural Gas Prepurchase.doc POSITION PAPER Board Meeting Date: February 1, 2007 Subject: AUTHORIZE THE GENERAL MANAGER TO PREPURCHASE NATURAL GAS THROUGH A SERVICE AGREEMENT WITH CORAL ENERGY RESOURCES FOR THE PERIOD OF JANUARY 1, 2008 THROUGH DECEMBER 31, 2008 purchase gas during these seasonal weaknesses in the market. Seasonal weaknesses include temporary periods of excess supply and projections for warmer - than - expected winter weather. In December 2005, the Board of Directors authorized the prepurchase of natural gas through December 2007. Staff has prepurchased natural gas through June 2007 and is currently monitoring natural gas prices for the second half of 2007. With this authorization, staff would also focus on opportunities through December 2008. The District uses approximately 420,000 decatherms of natural gas annually for the treatment plant's cogeneration system and as a backup fuel to landfill gas used in the multiple hearth furnaces and auxiliary steam boilers. The cogeneration plant uses approximately 95 percent of the natural gas and provides a cost advantage over the purchase of Pacific Gas and Electric electrical power as long as the natural gas purchased price remains less than $10 per decatherm. Staff seeks Board authorization to allow the General Manager to prepurchase natural gas for the period of January 1, 2008 through December 31, 2008, with the expectation of purchasing gas during periods of market softness. The General Manager will keep the Board apprised of natural gas purchases. RECOMMENDED BOARD ACTION: Authorize the General Manager to prepurchase natural gas through a service agreement with Coral Energy Resources for the period of January 1, 2008 through December 31, 2008, at an aggregate price not to exceed $10 per decatherm. N: \POSUP \Correspondence \Position Papers \2007 \Natural Gas Prepurchase.doc