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HomeMy WebLinkAbout11/16/2006 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF QUITCLAIM DEED TO THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT (BART) FOR A SEWER EASEMENT (PLEASANT HILL) (DISTRICT PROJECT 1698 - PARCEL 1 Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: �gdl&'z !HM N6,6 M. Mullin y Swanson A. Farrell James M. Kelly General Manager ISSUE: A resolution of the Board of Directors is required to quitclaim easements and record documents. RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to BART, and authorize recording of the document. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: In 1989, as part of Job 3985, the Contra Costa County Redevelopment agency abandoned the existing public sewer on the land parcels that were utilized for the Pleasant Hill BART station (see attached map). The District no longer requires easement rights over this parcel as the new sewer was relocated in 1989 into the public right -of -way and into the northern portion of the BART parcel. RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to the San Francisco Bay Area Rapid Transit District, on behalf of the District, and authorize recording of the document with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2006 \1698 PP Quitclaim BART Easement 11- 16- 06.doc PLEASANT 7HILL a eoro w GEua lm N I I J LOCAT .ON N.T.S. JUN AS WAY f f. r l' BAY AREA RAPID TRANSIT 148 -221 -038 QUITCLAIM / EXISTING r f PARCEL 1 EASEMENTS If fr r rr BAY AREA RAPID TRANSIT r l 148 - 250-071 r ' Ir ii rr I N 11 If z �I 0 U I& 11 AVE E TREAT BLVD 0 u j 0 200 400 FEET n Central Contra Costa Sanitary District QUITCLAIM EASEMENT Drawing No. T PLEASANT HILL BART ma ' MAP DP 1698 - PARCEL 1 V Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4,b. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING TWO OFFERS OF DEDICATION FROM SHAPELL INDUSTRIES, INC., IN THE DOUGHERTY VALLEY AREA, JOB 5331 - PARCELS 1 A AND 1 B Submitted By: Initiating Dept)Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Mf? b Ak M. Mullin M. ny C. Swanson A. Farrell JAarnes M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept offers of dedication, and authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting the offers of dedication, and authorizing staff to record the resolution with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements by resolution. The recommended resolution will accept easements that are required for the recently completed Lawrence Road Trunk Sewer extension north and south of Japonica Way in the Dougherty Valley (as shown on Attachments 1 and 2). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting two offers of dedication from Shapell Industries, Inc. for the easements offered in the Irrevocable Offers of Dedication recorded October 28, 2004 (Series 2004 - 00414133 and 2004- 0414135), and authorize recording of the resolution with the Contra Costa County Recorder. WENVRSEMPosition Papers \Mullin \2006 \5331 PP Shapell Ind SR 11- 16- 06.doc ON ICA wAY SAN SITE \ �L RAMON c-,, � LOCATION MAP I-- J -- ( n N.T.S. PARCEL lA A �T P WINDEMERE �x 222 - 280-010 LEGEND: NEW SEWER --Q— EXISTING SEWER N 0 350 700 FEET Central Contra Costa Attachment r sanitary District ACCEPT EASEMENT z JOB 5331 - PARCEL 1A 1 r V SAN 1"01N SITE LOCATION MAP 222 - 280 -001 PARCEL li3 �C) JAPONICA ,,,,,,� � ��AY LEGEND: e NEW SEWER -Q- EXISTING SEWER P N N 0 350 700 FEET WINDEMERE e Central Contra Costa Drawing No. Sanitary District ACCEPT EASEMENT ' JOB 5331 — PARCEL 1B Z V 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM JOHN AND BLANCHE LEA MUNDY, DISTRICT PROJECT 5709 - PARCEL 1 Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: IVWI omt — W/(�_ 0"�_ - M. Mullin C. Swanson A. Farrell /James M. Kelly eneral Manager ISSUE: A resolution of the Board of Directors is required to accept and record Grants of Easement. RECOMMENDATION: Adopt a resolution accepting a Grant of Easement, and authorize recording of the easement deed with the Contra Costa County Recorder. FINANCIAL IMPACTS: $2,230 was paid to acquire the easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: As part of the Walnut Creek Sewer Renovations, Phase 2, DP 5709, staff determined that an existing sewer line was not entirely within the original easement at 190 Andrea Drive. Part of the sewer is actually located on the adjacent parcel at 181 Andrea Drive. The property owners, John and Blanche Mundy, cooperated with the District and granted a five -foot wide easement along their side of the common property line on October 17, 2006. RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement from John and Blanche Lea Mundy, and authorizing staff to record the easement with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mullin\2006 \PP 5709 Mundy 11- 16- 06.doc Z \ \ \ \ \ \ \ \ \ \ \ LEGEND: \ / NEW SEWER —a- EXISTING SEWER CeSnatr�l Contra Costa ,tary District S Prepared 6y Engineering Support Sectie OQ` ` / I I 1 \ 181 JM I LOCA MUNDY 183 - 320 -015 RAR MENT ACCEPT GRANT OF EASEMENT DP 5709 - PARCEL 1 WALNUT CREEK MAP so FEET Drawing No. 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.d. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK subject: ACCEPT THE CONTRACT WORK FOR THE DANVILLE SEWER RENOVATIONS PROJECT, PHASE 1, DISTRICT PROJECT 5758, AND AUTHORIZE FILING THE NOTICE OF COMPLETION Submitted By: Initiating Dept /Div.: Alex Rozul, Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. ryw e, - D. Baldi A. Rox6l Pi i A. FarrelI Nmes M. Kelly, neral Manager ISSUE: Construction has been completed on the Danville Sewer Renovations Project, Phase 1, District Project 5758, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Danville Sewer Renovations Project, Phase 1, District Project 5758, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: In 1991, the District implemented an aggressive sewer renovation program to repair deteriorating and high maintenance pipe segments. Since that time, an annual allowance for the Collection System Renovation Program has been included in the Capital Improvement Budget and Plan. The Danville Sewer Renovations Project, Phase 1, replaced and repaired approximately 4,500 linear feet of 6- and 8 -inch sewer lines at various locations in the Town of Danville. Included was the replacement of an 8 -inch sewer within Prospect Avenue in downtown Danville. On May 18, 2006, the Board of Directors authorized the award of a contract for the construction of the project to D'Arcy & Harty Construction, Inc. The Notice to Proceed was issued on June 19, 2006. During construction, the Town Engineer requested additional pavement repairs in the downtown area, and that all pavement repaving operations be conducted between the hours of 9 p.m. and 6 a.m. Staff entered into a Joint Powers Agreement with the Town of Danville for reimbursement of their share of NAPESUP \Cbradley\Position Papers\2006\ November \5758- AcceptContractWork DanSewers.doc Page 1 of 2 POSITION PAPER Board Meeting Date: November 16, 2006 sub /ect: ACCEPT THE CONTRACT WORK FOR THE DANVILLE SEWER RENOVATIONS PROJECT, PHASE 1, DISTRICT PROJECT 5758, AND AUTHORIZE FILING THE NOTICE OF COMPLETION the additional paving costs, approximately $28,000. The construction work was substantially completed on October 27, 2006. The remaining items of work consist of minor punch -list items, which do not affect the project acceptance. The total authorized budget for this project is $1,650,600. The budget includes the cost of engineering design, construction management and inspection, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Danville Sewer Renovations Project, Phase 1, District Project 5758, and authorize the filing of the Notice of Completion. N:\PESUP\Cbradley \Position Papers\2006\ November \5758- AcceptContractWork DanSewers.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.e. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION DECLARING THAT ANNEXATION TO THE DISTRICT WOULD BENEFIT THE PROPERTIES AT 850 AND 900 NORTH GATE ROAD Submitted By: Initiating Dept/Div.: Michael Penny, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: enny J. liyamoto -Mills C. Swanson A. Farrell James M. Kelly eneral Manager ISSUE: Pursuant to requirements of the Sanitary District Act, Contra Costa LAFCO has requested that the Board of Directors adopt a resolution declaring that annexing the parcels at 850 and 900 North Gate Road in Walnut Creek to the District would benefit the parcels. RECOMMENDATION: Adopt a resolution declaring that it is a benefit to the properties known as 850 and 900 North Gate Road to be annexed to the District. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The owners of the properties at 850 and 900 North Gate Road in Walnut Creek (see map) asked if the District would object to their petitioning directly to LAFCO for annexation into the District as part of a boundary reorganization including annexation to County Service Area (CSA) L -100. District staff told the owners we had no objections because sewer service is available to the properties. The owners have moved forward with their request for annexation. Lou Ann Texeira, LAFCO Executive Officer, has informed District staff that per Health and Safety Code Section 6830, the District Board must state: "Territory not contiguous to the District will, in the opinion of the District Board, be benefited by inclusion in the District ". District staff has reviewed the Code provisions and agrees with LAFCO. RECOMMENDED BOARD ACTION: Adopt a resolution declaring that it is a benefit to 850 and 900 North Gate Road to be annexed to the District. N: \ENVRSEC \Position Papers \Penny\2006 \PP 850 & 900 North Gate Rd Benefit 11- 16- 06.doc 01 7- Central Contra Costa Sanitary District U � V (�"� m SITE 0 WALNUT N CREEK i LOCATION MAP N. T. S. EXISTING CCCSD BOUNDARY ANNEXATION /BOUNDARY REORGANIZATION 850 AND 900 NORTH GATE RD r Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.f. CONSENT CALENDAR Type of Action: ACCEPT REPORT Subject: ACCEPT THE SB 1087 WASTEWATER UTILITY SERVICE CAPACITY / DEMAND REPORT Submitted By: Initiating Dept /Div.: Russell B. Leavitt, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: 9& — �u WA— 0440t-- R. Leavitt C. Swanson A. F4kell #rnes M. Kelly eneral Manager ISSUE: State law requires CCCSD to give wastewater utility service priority to residential developments with affordable housing units. Staff has prepared a report detailing CCCSD's ability to comply with this law. RECOMMENDATION: Adopt the attached report on CCCSD's wastewater utility service capacity and anticipated demand. FINANCIAL IMPACTS: No impact. ALTERNATIVES /CONSIDERATIONS: The report is provided for informational purposes only. If not accepted, direction should be given to staff as to which aspects of the report require revision being returned to the Board. BACKGROUND: To comply with Government Code Section 65589.7 (SB 1087, 2005), on May 18, 2006, the Central Contra Costa Sanitary District ( CCCSD) Board of Directors approved Resolution 2006 -027, which established a written policy regarding the provision of wastewater collection, treatment, and disposal services to residential developments with housing units affordable to lower income households. This written policy needs to be re- adopted at least once every five years thereafter, and must contain specific objective standards for the provision of wastewater utility service. To implement the policy, the Board resolution required preparation of a wastewater utility service capacity /demand report for Board acceptance within six months. The attached report has been prepared to comply with the requirements of that resolution. RECOMMENDED BOARD ACTION: Adopt the attached report. N: \ENVRSEC \Position Pape rs\Leavitt\P P Accept SB 1087 Report 11- 16- 06.doc CENTRAL CONTRA COSTA SANITARY DISTRICT WASTEWATER UTILITY SERVICE CAPACITY /DEMAND REPORT NOVEMBER 2006 INTRODUCTION On May 18, 2006, the Central Contra Costa Sanitary District ( CCCSD) Board of Directors approved Resolution 2006 -027, which established a written policy regarding the provision of wastewater collection, treatment, and disposal services to residential developments with affordable housing units. This policy was established to comply with Government Code Section 65589.7 (SB 1087, 2005), which requires public agencies to adopt a written policy giving public sewer services priority to proposed housing developments that help meet the regional need for lower income housing. The law also generally bars denial or the limitation of services solely because a proposed development includes affordable housing. This written policy needed to be adopted on or before July 1, 2006, re- adopted at least once every five years thereafter, and must contain specific objective standards for the provision of wastewater utility service. To implement the policy, the Board resolution required preparation of a wastewater utility service capacity /demand report for Board acceptance within six months. The purpose of the report is to identify CCCSD's available wastewater collection, treatment and disposal capacity; anticipated demand for sewer services from lower income households; the necessary steps needed to address capacity shortfalls; and any necessary changes to the policy adopted by this resolution. This report has been prepared to comply with the requirements of CCCSD Resolution 2006 -027. WASTEWATER CAPACITY There are three components to wastewater utility service: collection, treatment, and disposal. Each component has its own capacity considerations. Collection CCCSD serves a 141 square mile area generally located about 30 miles east of San Francisco. CCCSD's service area includes approximately 310,000 residents of the communities of Alamo, Danville, Lafayette, Martinez, Moraga, Orinda, Pacheco, Pleasant Hill, San Ramon, and Walnut Creek. CCCSD also treats wastewater for an additional 135,000 residents of the Concord /Clayton area under a 1974 contract with the City of Concord. About 82 percent of CCCSD's customers are residential. The remaining 18 percent are primarily commercial, office, and institutional customers, with less than one percent industrial. To collect wastewater from its customers, CCCSD owns and maintains about 1,500 miles of sewer pipeline, ranging in size from 6 inches to 120 inches in diameter, and 18 sewage pumping stations. N: \ENVRSEC \Position Papers \Leavitt\2006 Capacity- Demand Report 11- 16- 06.doc Page 1 of 4 The available, dry weather capacity in the collection system varies by location. Factors affecting available capacity include pipe size, slope, wastewater flows from existing land uses, groundwater infiltration, structural condition, and the extent to which non - structural elements, such as roots and grease buildup constrain the flow - carrying ability of the pipelines. To track available capacity, CCCSD uses a capacity - modeling program - Sewer Network Analysis Program (ArcSNAP) - to assess the impacts of proposals for localized redevelopment and densification in areas of known /anticipated long -term capacity deficiencies or current, high- maintenance facilities. Other reasons for conducting a capacity analysis are when there is a structural failure in a pipe, an overflow in the system or when CCCSD's Collection System Operations Department maintenance requests indicate a persistent and continuous problem. Periodically, CCCSD also prepares comprehensive capacity analyses of the trunk sewer and interceptor systems and the pumping stations as part of a Collection System Master Plan or Pumping Station Master Plan. To preserve design capacity, CCCSD has an extensive sewer system maintenance program, with each line scheduled for cleaning at a frequency of between one month and ten years. Also, CCCSD inspects sewer pipe interiors with television equipment and annually budgets for replacement of a portion of the collection system that is substantially deteriorated or high maintenance. Treatment and Disposal In 2002, CCCSD received approval from the Regional Water Quality Control Board, San Francisco Bay, to increase its permitted average dry weather flow (ADWF) effluent discharge limit from 45 million gallons per day (mgd) to 53.8 mgd, based on a secondary level of treatment. ADWF is the average daily discharge during the three consecutive months of the calendar year with the lowest discharge quantities, usually the mid- to late summer months. There are two components to ADWF: base wastewater flow (BWF) and groundwater infiltration (GWI). CCCSD's environmental impact report (EIR) on that requested discharge limit increase noted that an evaluation of the wastewater treatment plant determined that the reliable physical capacity of the wastewater treatment plant is 55 mgd because that is the wastewater volume that would produce the maximum quantity of biosolids CCCSD would be allowed to incinerate under CCCSD's current air quality permit with the Bay Area Air Quality Management District (BAAQMD). The 53.8 mgd discharge limit request was based on buildout of then - planned growth, which was expected to result in an increase in served population of approximately 111,000 by the year 2035, resulting in a total served population of 527,000. In the permit renewal application, CCCSD assumed a 102 - gallon per capita per day (GCD) wastewater generation rate and the projected buildout population of 527,000 would produce a High GWI ADWF of 53.8 MGD. The BWF was expected to be about 40.6 N: \ENVRSEC \Position Papers \Leavitt\2006 Capacity- Demand Report 11- 16- 06.doc Page 2 of 4 MGD of the 53.8 MGD total ADWF, assuming 77 GCD (a factor derived by CCCSD staff from historic flow data). The remaining 13.2 MGD ADWF (25 GCD) represents the worst -case High GWI volume. Low GWI conditions (2.8 GCD) would have added only 1.5 mgd to the BWF and Average GWI conditions (14.1 GCD) would have added 7.4 mgd to the BWF. The actual ADWF for the year 2005 was 38.4 mgd, which represents 71.3 percent of the allowable discharge flow. Given a 2005 served population estimate of 444,000, the BWF would have been 34.2 mgd and the remaining 4.2 mgd would have been GWI. Based on the EIR's projected ADWF ranges, 2005's flow represents an Average -to -Low GWI condition. ANTICIPATED DEMAND "Proposed developments that include housing units affordable to lower income households" means that dwelling units shall be sold or rented to lower income households, as defined in Section 50079.5 of the Health and Safety Code, at an affordable housing cost, as defined in Section 50052.5 of the Health and Safety Code or an affordable rent, as defined in Section 50053 of the Health and Safety Code. The anticipated demand for wastewater utility services from only future, lower income households cannot be calculated at this time because most of the land use planning jurisdictions within CCCSD's service area are between five -year housing planning cycles. The most recent cycle ended in mid -2006 and new regional housing need allocation is not expected to be produced by the Association of Bay Area Governments (ABAG) until 2008. The new law, however, could be interpreted to mean that CCCSD must give priority to an entire proposed development that includes affordable housing units, not just to the affordable housing units. Hypothetically, if a 100 -unit residential development were to include even a few affordable housing units, CCCSD may need to give priority to the entire development. Since it cannot be known how many "non- affordable units" might be linked to an affordable housing project, a comprehensive calculation has been made of total anticipated wastewater utility service demand from currently planned growth, much as was done for the Effluent Discharge Limit EIR. This calculation would be inclusive of the wastewater utility service demand from future, lower income housing since that housing is a subset of total planned growth Using population projections from current city and county General Plans, a service area buildout population of 542,000 is anticipated. This total represents at 15,000 increase over that estimated in the Effluent Discharge Limit EIR and reflects changes in local General Plans since the year 2000. Using the same per capita wastewater generation factors as the EIR, the BWF and GWI that would be produced by this updated buildout population is presented in Table 1. N: \ENVRSEC \Position Papers \Leavitt\2006 Capacity- Demand Report 11- 16- 06.doc Page 3 of 4 TABLE 1. PROJECTED ADWF AT POPULATION BUILDOUT (YEAR 2035) GWI ASSUMPTION BWF (MGD) GWI (MGD) TOTAL ADWF (MGD) Low GWI 41.7 1.5 42.1 Average GWI 41.7 7.6 49.3 High GWI 41.7 13.5 55.2 STEPS NEEDED TO ADDRESS CAPACITY SHORTFALLS Collection When collection system capacity shortfalls are identified, CCCSD can require improvements to be made directly by developers of nearby projects. If the capacity deficiencies are too far downstream from an active project site to be considered a direct impact of a development project, CCCSD includes funding of needed improvements in its Capital Improvement Plan, as they become priorities. The latter improvements to existing facilities required as a result of new development are funded from applicable CCCSD fees and charges on new development. These fees and charges mitigate the cumulative wastewater service financial impacts the development project may have. Treatment and Disposal Compared to the results in Table 1, the 53.8 mgd discharge limit should be adequate for the next several decades. Under worst -case groundwater conditions, however, the discharge limit could be reached a few years sooner than 2035. The worst -case groundwater conditions are not likely to be sustained for a continuous number of years, but CCCSD is required to stay below its effluent discharge limit. Meanwhile, CCCSD is studying potential improvements to its biosolids handling processes with the goal of providing more operational capacity and flexibility. CCCSD includes funding of any needed, growth- related treatment improvements in its Capital Improvement Plan, as they become priorities. These improvements are funded from applicable CCCSD fees and charges on new development. These fees and charges mitigate the cumulative wastewater service impacts the development project may have. NECESSARY CHANGES TO THE POLICY No changes are necessary to the policy at this time. The next Wastewater Utility Service Capacity /Demand Report will be prepared and presented to the CCCSD Board of Directors in 2008, following completion of the ABAG Regional Housing Needs Assessment process, and then every five years after that. N: \ENVRSEC \Position Papers \Leavitt\2006 Capacity- Demand Report 11- 16- 06.doc Page 4 of 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 4.g. CONSENT CALENDAR Type of Action: AUTHORIZE SUBSTITUTION Subject: AUTHORIZE THE SUBSTITUTION OF POSCON ELECTRIC INC., THE LISTED SUBCONTRACTOR, WITH ZECO ELECTRIC COMPANY, AN ELECTRICAL CONTRACTOR, FOR ELECTRICAL WORK ON THE HEADQUARTERS OFFICE BUILDING HVAC IMPROVEMENTS AND ROOF REPLACEMENT PROJECT, AND PLANT OPERATIONS BUILDING HVAC IMPROVEMENTS PROJECT, DISTRICT PROJECT 8205 AND 7228 Submitted By: Initiating Dept. /Div.: Munawar Husain, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: AM - azm"ll 400 oli� 64C M. Husain A. ul i A. rrell mes M. Kelly, eneral Manager ISSUE: Headquarters Office Building HVAC Improvements and Roof Replacement Project, and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228's, general contractor, Bell Products, Inc. (Bell), has requested substitution of a subcontractor listed on its bid and contract. Board of Directors' authorization is required for the substitution. RECOMMENDATION: Authorize substitution of the electrical subcontractor on the Headquarters Office Building HVAC Improvements and Roof Replacement Project, and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228. FINANCIAL IMPACTS: The proposed substitution will not result in any additional cost to the District. ALTERNATIVES /CONSIDERATIONS: Bell has informed the District that its listed subcontractor has failed to perform its subcontract work and is in breach of the subcontractor agreement. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor„ is permitted when the subcontractor fails to perform its subcontract. The awarding authority must consent to the subcontractor substitution to effect the change. BACKGROUND: Bell listed Poscon Electric Inc. as the subcontractor for electrical work on its bid proposal to the District for the Headquarters Office Building HVAC Improvements and Roof Replacement Project, and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228. The value of Poscon Electric Inc.'s work was $279,850 or 7.6 percent of the contract value of $3,693,180. Poscon Electric Inc. has failed to perform its subcontract work. N: \PESUP \Position Papers\HUSAIN \8205 &7228 Substitution of Contractor.doc Page 1 of 2 POSITION PAPER Board Meeting Date: November 16, 2006 Subject. AUTHORIZE THE SUBSTITUTION OF POSCON ELECTRIC INC., THE LISTED SUBCONTRACTOR, WITH ZECO ELECTRIC COMPANY, AN ELECTRICAL CONTRACTOR, FOR ELECTRICAL WORK ON THE HEADQUARTERS OFFICE BUILDING HVAC IMPROVEMENTS AND ROOF REPLACEMENT PROJECT, AND PLANT OPERATIONS BUILDING HVAC IMPROVEMENTS PROJECT, DISTRICT PROJECT 8205 AND 7228 Under these circumstances, Bell now seeks Board approval to contract with Zeco Electric Company to issue submittals, supply materials and labor, and complete electrical work. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted only in certain situations, including situations where the subcontractor has failed to perform its subcontract. District staff has notified Poscon Electric Inc. by certified mail, on November 2, 2006, of the request for subcontractor substitution by Bell and has advised them of the requirement to notify the District in writing within five (5) working days of any objection to this proposed action. No written objections were received. District staff believes that the contractor's request will be unopposed. RECOMMENDED BOARD ACTION: Authorize the substitution of the listed subcontractor, Poscon Electric Inc., with a different subcontractor, Zeco Electric Company, for the electrical work on the Headquarters Office Building HVAC Improvements and Roof Replacement Project, and Plant Operations Building HVAC Improvements Project, District Project 8205 and 7228. N:\PESUP \Position Papers \HUSAIN \820587228 Substitution of Contractor.doc Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 16, 2006 No.: 6.a. BIDS AND AWARDS Type of Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH FORT BRAGG ELECTRIC, INC., THE LOWEST RESPONSIVE BIDDER, FOR THE ACACIA PUMPING STATION UPGRADES PROJECT, DISTRICT PROJECT NO. 5933 Submitted By: Initiating Dept./Div.: Alexandr Mestetsky, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: i A A. Mestet fy A. Antkowiak cki A. Farrbk ames M. Kelly, general Manager ISSUE: On October 24, 2006, three (3) sealed bids were received and opened for the construction of the Acacia Pumping Station Upgrades Project, District Project No. 5933. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Award a construction contract and authorize the General Manager to execute the Contract Documents. FINANCIAL IMPACTS: Approximately $359,608, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: This project upgrades mechanical and electrical equipment at the Acacia Pumping Station, including installation of an electrical cabinet, potable water line, wet -well and valve vault covers, and standby generator. District staff, DTN Engineers Inc., and TJC and Associates prepared the plans and specifications for the project. The Engineer's estimate for construction of the Acacia Pumping Station is $175,000. This project was advertised on October 4 and 9, 2006. Three (3) sealed bids ranging from $142,886 to $229,270 were received and publicly opened on October 24, 2006. The Engineering Department conducted a technical and commercial review of the bids and determined that Fort Bragg Electric, Inc. is the lowest responsive bidder with a bid amount of $142,886. A summary of bids received is shown in Attachment 2. N: \PESUP \Cbradley \Position Papers\2006\ November\ 5933- AcaciaPumpingStationUpgrade.doc Page 1 of 5 POSITION PAPER Board Meeting Date: November 16, 2006 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS WITH FORT BRAGG ELECTRIC, INC., THE LOWEST RESPONSIVE BIDDER, FOR THE ACACIA PUMPING STATION UPGRADES PROJECT, DISTRICT PROJECT NO. 5933 The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. DTN and TJC performed satisfactorily during the design, and will provide office engineering support during construction. The additional allocation of funds required to complete this project, as shown in Attachment 3, is $259,700. The total cost of the Acacia Pumping Station Upgrades Project is anticipated to be $359,608. The Acacia Pumping Station Upgrades Project is included in the fiscal year 2006 -2007 Capital Improvement Budget (CIB) on pages CS -117 and CS -118. Staff has conducted a cash -flow analysis of the Collection System Program authorization and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves the repair of an existing facility with no expansion of use. Approval of this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Award a construction contract in the amount of $142,886 for the construction of the Acacia Pumping Station Upgrades Project, District Project No. 5933, to Fort Bragg Electric, Inc., the lowest responsive bidder, and authorize the General Manager to execute the Contract Documents. NAPESUP\Cbradley \Position Papers\2006\ November\ 5933- AcaciaPumpingStationUpgrade.doc Page 2 of 5 0 600 1200 FEET Central Contra Costa Drawing No. Sanitary District ACACIA PUMPING STATION UPGRADES PROJECT, DP 5933 1 PROJECT LOCATION Page 3 of 5 ATTACHMENT 2 ACACIA PUMPING STATION UPGRADES PROJECT DISTRICT PROJECT NO. 5933 SUMMARY OF BIDS PROJECT NO. DP 5933 DATE: OCTOBER 24, 2006 PROJECT NAME: ACACIA PUMPING STATION UPGRADES PROJECT LOCATION: ORINDA, CALIFORNIA ENGINEER EST.: $175,000 No BIDDER BID PRICE Name & address 1 Fort Bragg Electric $142,886 489 South Harrison Street Fort Bragg, CA 95437 707 - 964 -9118 2 Little Electric, Inc. $178,900 2144 Stewart Avenue Walnut Creek, CA 94596 925 - 975 -0953 3 Biland Construction $229,270 3030 Cattey Lane Rio Vista, CA 94571 707 - 374 -5703 BIDS OPENED BY /s/ Elaine Boehme DATE October 24, 2006 SHEET NO. 1 OF 1 NAPESUMbradley \Position Papers\2006\ November\ 5933- AcaciaPumpingStationUpgrade.doc Page 4 of 5 ATTACHMENT 3 ACACIA PUMPING STATION UPGRADES PROJECT DISTRICT PROJECT NO. 5933 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description 1 CONSTRUCTION a. Construction Contract b. Contingency at 25% c. Permits d. EBMUD Water Meter (1 inch)' TOTAL CONSTRUCTION 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management and Inspection - Construction Administration / Engineering - Community Relations - Operations Department - Survey Record Drawings SUBTOTAL b. Consultant / Construction Support Services - Electrical Engineer (DTN) - Structural Engineer (TJC) - Materials Testing SUBTOTAL TOTAL CONSTRUCTION MANAGEMENT 3 TOTAL CONSTRUCTION PHASE COST 4 TOTAL PREBID EXPENDITURES 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST 6 TOTAL ESTIMATED PROJECT COST 7 FUNDS AUTHORIZED TO DATE 8 ALLOCATION NEEDED TO COMPLETE PROJECT * new 1 -inch water service - no prior water service at the Station �.F Percent of Estimated Amount Construction Cost 142,886 35,722 5,000 42,000 40,000 10,000 3,000 5,000 1,000 3,000 62,000 15,000 2,000 3,000 20,000 82,000 307,608 52,000 134,000 359,608 100,000 259,700 NAPESUP\Cbradley \Position Papers\2006\ November\ 5933- AcaciaPumpingStationUpgrade.doc Page 5 of 5 100%1 27%1 9% 36% 136% 23% 59% 159% BOARD MEETING Thursday November 16, 2006 2:00 p.m. 7. a. 4) Announcements: a) Hoover Court Slide repair update The Board approved a $77,000 contract change order with Darcy and Harty at the October 5 Board meeting to repair the Hoover Court Slide, which was part of the Vessing Sewer Project. This project was to be funded by a Joint Powers Agreement with the City of Pleasant Hill. The contractor has recently learned that a key material needed for the repair method is not available for four to six weeks. This puts the repair into the middle of the wet weather period. To prevent further deterioration of the slide by Murderer's Creek, the contractor will install a temporary protection measure that is expected to cost $5,000 to $7,000. The permanent repair will occur next year during the summer. The City of Pleasant Hill plans to pursue recovery of the additional cost of the temporary protection measures from its design consultant. b) Dental amalgam separator program packets to be mailed to dentists During the week of November 13, Source Control staff will be mailing an informational packet to the dentists in the District's service area who are subject to the mandatory amalgam separator program. The purpose of the informational packet is to reinforce the information presented by District staff at the Contra Costa Dental Society meeting on October 10, 2006. The packets will provide information on how the permitting process is going to be implemented and on how the schedule for completing the installation of the amalgam separators will be established. Staff of the Contra Costa Dental Society is reviewing the informational packets and their comments will be incorporated into the final mailing. C) Lancaster Road sewer repair project bid results CalTrans opened bids for the repair of the District's 21 -inch sewer that was damaged by CalTrans at Lancaster Road in Walnut Creek, and the apparent low bidder was McGuire and Hester Construction at $400,000. The sewer was damaged by the placement of a sound wall pier through the sewer some years ago. District staff worked with CalTrans on an acceptable design for the repair of the sewer along with the removal of the pier. CalTrans will be funding all the costs related to the repair. District staff will work with CalTrans on inspecting the sewer repair. We are anticipating that the repair will be complete some time in January, with landscaping to follow. November 16, 2006 Announcements Page 2 d) Repair to roof of District Annex building needed The recent light rains resulted in several leaks being identified in the District Annex (formerly the Animal Shelter) roof. Repairs to the roof will require the replacement of several sections of roof. Staff intends to use funds (up to $40,000) from the HOB HVAC Improvements and Roof Replacement Project, District Project 8205, to complete the repairs. No Board action is required at this time, and this update is being provided only for Board information. e) Staff attendance at Damage prevention Conference and Expo in Phoenix. Arizona Senior Engineer Alex Rozul will be attending the Damage Prevention Conference and Expo on December 6 and 7 in Phoenix, Arizona. This is a national conference and trade show that covers all aspects of underground construction. The conference focuses on installing subsurface utilities safely and preventing damage to surrounding utilities. This conference is approved in the 2006 -07 Technical Training Conference budget. f) Landfill gas update On November 2, Bulldog Gas and Power brought a vacuum truck to the District and removed approximately 1,000 gallons of condensate from the landfill gas pipeline. On November 3, District staff began using landfill gas in the auxiliary boiler. Staff plans on gradually increasing the use of landfill gas to minimize impacts associated with any residual condensate that may still remain in the pipeline. No problems have been experienced to date. g) District holiday party to be held on Friday. December 15 The District's annual holiday party will be held on Friday, December 15 from noon to 2:00 p.m. at the Pleasant Hill Community Center. All employees and Board Members are invited to join in the festivities. An invitation is included in the front of your Board book. Please let Secretary of the District Elaine Boehme know by December 4 if you plan to attend. The holiday party is sponsored by the District's Employee Activities Organization, which conducts fundraising events such as book sales and candy sales throughout the year to defray costs of the holiday party. I hope to see all of you there. Staff Recommendation: Hear the announcements. 7.a.1) NPDE IT UPDATE Douglas J. Craig Board Meeting November 16, 2006 NPDES PERMIT • Permit expired May 31, 2006 • Central Contra Costa Sanitary District (CCCSD) submitted "Report of Waste Discharge" November 30, 2005 • Regional Water Quality Control Board (RWQCB) issued an extension due to permit backlog and limited resources • Draft tentative order (TO) issued September 29, 2006 1 NEXT STEPS • Informal review of TO in early October 2006 • Formal Review of TO in November 2006 • RWQCB hearing in January 2007 MAJOR ISSUES • Compliance with final limits for mercury, cyanide, dioxin, and copper 2 MERCURY FINAL LIMITS • Interim limit - 87 ppt • Final limits -18 ppt monthly average - 46 ppt daily maximum • Final limits effective April 28, 2010, if total maximum daily load (TMDL) not complete • CCCSD would not have met the proposed monthly average on 64 percent of tests over past 3 years MERCURY TMDL • TMDL and Basin Plan Amendment to State Water Resources Control Board in March 2007 • Review by Office of Administrative Law (90 days) • Review by Environmental Protection Agency (90 days) MERCURY TMDL (continued) • Approved Basin Plan Amendment by November 2007 • Watershed permit with mercury limits - 2008 WATERSHED LIMITS • TMDL does not provide final limits — only triggers • CCCSD annual mercury allocation from TMDL — 2.23 kg /year • Equates to annual average concentration of 35 ppt • CCCSD averaged 26 ppt, 34 ppt, and 17 ppt in each of the past three years 2 CYANIDE LIMITS • Interim Limits - 20 gg /I daily maximum until April 28, 2010 • Final limits - 2.8 µg /I monthly average - 6.4 ,ug /I daily maximum • Proposed final limits would have been exceeded 44 percent of the time over the past 3 years • Basin Plan Amendment in progress to reflect final effluent limit of approximately 29 µg /I COPPER LIMITS • Final limits • 14 gg /I monthly average • 20 ,ug/l daily maximum • Same as current permit, and we have been in compliance • Copper removed from 303 -d list and others are getting dilution credit • With dilution credit, CCCSD would have a monthly average of 105 Aig /I • RWQCB reluctant to give CCCSD dilution credit due to anti - backsliding E DIOXIN LIMITS • Final limits — 0.014 pg /L monthly average and 0.028 pg /L daily maximum • CCCSD cannot meet proposed final limits • Minimum level of detection is much greater than final limits SUMMARY • Mercury compliance is the most significant issue • Support RWQCB and BACWA to complete a Basin Plan Amendment for cyanide • Continue to pursue dilution credit for copper • BACWA is having discussions with RWQCB on the rationale for dioxin limits • District may want to consider appealing the permit on mercury, copper, and dioxin R Item 7.a.2 Sum m of Proposed Title 10 RImAsions (Source Control 0r ' ance) November 16, 2006 Presentation Overview Drivers to Revise Title 10 Summary of Proposed Revisions Approval and Adoption Process u ry of Proposed Title 10 visions November 16, 6 Implement Pretreatment Streamlining adopted by USEPA Implement Local Limits Recommendations - Numeric Local Limits to be processed separately Recommendations from Oversight Agencies Improve Source Control's Operations - Clarify current standards - Address emerging initiatives Summ of Proposed Title 10 'sions November 16, 200 Pretreatment Streamlinin , ule Mandatory Elements Voluntary Elements ➢Improves Flexibility in Regulating Permitted Businesses -Significant Non - Compliance Criteria -Smaller Categorical Industrial Users - Use of Best Management Practices Summ of Proposed Title 10 'sions November 16, 200 Improve Source Control's Ol%sati Improve Regulation of Waste H - Documentation of Disposal Location Clarify Standards for Interceptors a Traps -Cleaning frequency and performance -Variance Procedure 2 �� . � , . � �* s � a y. > � ! 4 \ \2 . � ./ \�\ / \� ` \ � . : � <\\ . \� \� +2i� :� >c , �� � �. 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