HomeMy WebLinkAbout10/19/2006 AGENDA BACKUPOctober 19, 2006
3.a. AWARDS AND COMMENDATIONS
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Adopt resolutions recognising Service Award Recipients.
RESOLUTION NO. 2006 -086
A RESOLUTION OF COMMENDATION TO
CENTRAL CONTRA COSTA SANITARY DISTRICT
EMPLOYEE SERVICE AWARD RECIPIENTS
WHEREAS, the strength and success of the District is its competent, caring, and
outstanding employees; and
WHEREAS, the vast degree of knowledge and the long -term dedication of seasoned
employees is the core of that strength and the heart of every successful endeavor; and
WHEREAS, these valuable employees have carried the District to new highs as Central
Contra Costa Sanitary District has achieved local, state, and national recognition and
awards for excellence in all areas of District operations; and
WHEREAS, it is a pleasure and privilege to pay tribute to these employees for their
service to the District:
30 years of service: Philip Huntsman
25 years of service: Allen Cambron, David Freitas, Ronald Galloway, Matthew
Mahoney, Jarred Miyamoto - Mills, David Rolley
20 years of service: Dennis Almond, Ruth Bennett, Kevin Collins, Douglas Craig,
Mark Goss, Paul Kelly, Son Nguyen, Tad Pilecki, Donald Turk
15 years of service: William Clement, Earlene Millier, Judy Rivers, Darlene Ross, R.
Steve Sauter, Randy Schmidt, Michael Silva
10 years of service: Donald Freeman, James Nejedly, Marnie Scott
5 years of service: Steve Borrelli, Donald Botelli, Candace Bradley, Glen Bradley,
Jeffrey Butler, DeWayne Derrick, Judith Freier, Steven Grubka, Garland Harris, Robert
Maroon, Lance Miller, Randall Musgraves, Christopher Newkirk, Donald Parker, John
Phillips, Paul Seitz, Alan Siegle, Jeffrey Skinner, Loren Staggs, Angela Taliani, Michael
Tarantino, Hamid Tehrani, Jeremiah Walsh, David Wyatt
WHEREAS, during the recent years of change and transition, the collective experience
and combined contributions of these veteran employees have shaped the District into a
nationally acclaimed wastewater collection and treatment agency that is a steward of
the environment, accountable to its customers, and fiscally responsible; and
WHEREAS, over and over again, these conscientious employees have demonstrated
their personal commitment to go the extra mile, never satisfied with "good enough," but
rather achieving results that are truly exceptional; and
WHEREAS, the District is truly fortunate to count these outstanding individuals as
members of the Central Contra Costa Sanitary District team.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District, that employee services awards are gratefully presented to the
above listed employees; and
BE IT FURTHER RESOLVED that this Resolution of Commendation is presented in
unanimous recognition and acknowledgement of the continuing service and steadfast
dedication of these outstanding employees.
PASSED AND ADOPTED this 19th day of October, 2006
Mario M. Menesini
President of the Board of Directors
Barbara D. Hockett
Parke L. Boneysteele
Gerald R. Lucey
James A. Nejedly
COUNTERSIGNED:
James M. Kelly
General Manager
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
subject: ADOPT RESOLUTION ACCEPTING OFFER OF DEDICATION FROM
CURTIS AND DOTTY LUNDBERG IN THE WALNUT CREEK AREA, JOB 5332,
PARCEL 2
Submitted By: Initiating Dept✓Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
`1l • 111721 c. 4W _
M. Mullin nny C. Swans A. Farrell mes . Kelly
General anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication, and
authorizing staff to record the resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements by resolution.
The recommended resolution will accept an easement that is required over both Parcel
C and Parcel D of the parcel map filed December 14, 1972, Book 25, Parcel Maps page
36, for a recent public sewer extension in Shell Ridge Trail in the Walnut Creek area (as
shown on Attachment 1). Staff has reviewed the easement documents, and determined
that they are in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication from Curtis H. Lundberg and Dotty F. Lundberg for the easement offered in
the Irrevocable Offer of Dedication recorded November 24, 1998, (Series 1998-
0295223). Authorize recording of the resolution with the Contra Costa County
Recorder.
NAENVRSEMPosition Papers \Mullin\2006 \PP 5332 Offer Ded Lundberg 10- 19- 06.doc
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Parcel 2
Lundberg
Existing
Easement
LEGEND:
— —
PRIVATE ROAD EASEMENT
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EXISTING SEWER
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NEW SEWER
SUBDIVISION BOUNDARY
EASEMENT AREA
Central Contra Costa
Sanitary District
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LOCATION MAP
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SHELL RIDGE TRAIL
Parcel 2
Lundberg
ACCEPT EASEMENT Attachment
JOB 5332 PARCEL 2 1 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
subject: ADOPT RESOLUTION ACCEPTING OFFER OF DEDICATION AND PUBLIC
SEWER IMPROVEMENTS FROM ALEJANDRO VARGAS GALVAN AND ALICE
FAYE SORENSON, IN THE WALNUT CREEK AREA, JOB 5332, PARCEL 3
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Mullin M. enny C. Swanso A. ell Jame . Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and public sewer improvements, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication and public
sewer improvements, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement that is required for a recent public sewer extension in Shell Ridge Trail in
Walnut Creek (as shown on Attachment 1). Staff has reviewed the easement
documents, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication and public sewer improvements from Alejandro Vargas Galvan and Alice
Faye Sorenson for the easement offered in the Irrevocable Offer of Dedication recorded
November 3, 1998 (Series 1998 - 0274349), and accept Job 5332 public sewer
improvements. Authorize recording of the resolution with the Contra Costa County
Recorder.
NAENVRSEMPosition Papers \Mullin\2006 \PP 5332 Offer Ded Galvan - Sorenson 10- 19- 06.doc
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Existing
Easement i Galvan
and Sorenson
LEGEND:
— —
PRIVATE ROAD EASEMENT
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EXISTING SEWER
---e—
NEW SEWER
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SUBDIVISION BOUNDARY
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EASEMENT AREA
Central Contra Costa
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ACCEPT EASEMENT
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Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4.c. CONSENT CALENDAR
Type of Action: INFORMATIONAL
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE STEAM TURBINE
SYSTEM UPGRADES PROJECT, DISTRICT PROJECT 6158
Submitted By: Initiating Dept /Div.:
Craig Mizutani, Associate Engineer Engineering / Capital Projects
REV WED AND RECOMMENDED FOR BOARD ACTION:
rN'rAFi1_eCki izutani B. T an A. Farrell ames Kelly,
eneral Manager
ISSUE: All work has been completed on the Steam Turbine System Upgrades Project,
District Project 6158, and the project can be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: This project renovated the steam turbines to improve the operational
efficiency, performance, reliability, and maintenance of the steam turbines and blowers
that supply air for the secondary process. The systems were over 25 years old and had
been reliable until approximately five years ago when they experienced over 50
outages. A mechanical inspection in early 2002 revealed severe damage to major
turbine components and the need for major overhaul. In addition to the work required
for the turbines, the existing controls and mechanical support systems were also
identified as needing replacement, since they were of similar age as the turbines.
The project consisted of two main components: 1) rebuilding of turbines and blowers
and 2) installing new control panels, safety platforms, revised piping, electrical and
instrumentation, and mechanical equipment.
The rebuilding of the steam turbines and blowers was performed under a contract with
Dresser -Rand Services (D -R). The Board of Directors authorized the General Manager
to execute a sole- source contract for this work (up to $200,000) on October 17, 2002.
The value of the contract work by D -R was $197,528. Four change orders totaling
$25,343 were issued to repair damage to the turbines and ancillary equipment that was
discovered during the work. Parts for the steam turbine rebuild were purchased under
a sole- source purchase contract (up to $1,050,000) from D -R, authorized by the Board
of Directors on June 6, 2002.
WPESUP \Position Papers \Mizutani \6158 Closeout.docWPESUP \Position Papers \Mizutani \6158 Closeout.dcc
Page 1 of 3
POSITION PAPER
Board Meeting Date: October 19, 2006
subject. ADVISE THE BOARD OF THE CLOSEOUT OF THE STEAM TURBINE
SYSTEM UPGRADES PROJECT, DISTRICT PROJECT 6158
The revised control panels, safety platforms, revised piping, electrical and
instrumentation, and revised mechanical equipment installation were performed by
Kaweah Construction Company of Fresno, California. The Board of Directors
authorized the award of a construction contract for this work in the amount of $575,988
to Kaweah Construction Company on January 23, 2003. The value of the original
contract work performed by Kaweah Construction Company was $575,988. Three
change orders totaling $46,516.54 were issued. The work was substantially complete
on September 26, 2003. The contract work was completed and accepted on
December 18, 2003.
The total authorized budget for this project is $2,709,000. The total project cost was
$2,698,472 (see Attachment 1). The project closeout will result in $10,528 being
returned to the treatment plant program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
NAPESUP \Position Papers \Mizutani \6158 Closeout. docNAPESUP \Position Papers \Mizutani \6158 Closeout.doc
Page 2 of 3
ATTACHMENT 1
DP 6158 Steam Turbine System Upgrade
Closeout Summary
Activity
Cost
Total Budget
$2,709,000
Construction Contract Kaweah
$575,988
Turbine /Parts Installation Contract Dresser Rand
$197,528
Subtotal Construction
$773,516
Change Orders Kaweah
$46,517
Change Orders Dresser Rand
$25,343
Subtotal Change Orders
$71,860
Change Orders % of Construction
9%
Total Construction Amount
$845,376
Turbine /Blower Parts
$1,100,051
Materials, Supplies, and Repairs
$122,977
Engineering, Construction Management &
Administration
$630,068
Engineering, Construction Management &
Administration % of Project Total ���
30%
Total Project Expenditures
$2,698,472
Total Returned to Treatment Plant Program
$10,528
(1) Includes total construction amount; turbine /blower parts; and
materials, supplies, and repairs
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4,d, CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE RECONSTRUCTION OF
SLOPE AT 178 HALL DRIVE, DISTRICT PROJECT 5868, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept./Div.:
Dana Lawson, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Lawson ntkowiak T. i ecki
A. Farrell
mes 1# Kelly,
General Manager
ISSUE: Construction has been completed on the Reconstruction of Slope at 178 Hall
Drive, District Project 5868, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Reconstruction of Slope at
178 Hall Drive, District Project 5868, and authorize the filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: In the spring of 2005, the Collection System Operations Division was
notified by a homeowner of a slide behind their property caused by a sewer manhole
that had overflowed. The spill was immediately cleaned up and a geotechnical
consultant was retained to assess the condition of the slope. Since the slide occurred
in a creek area, permits were acquired from both the Department of Fish and Game
and the San Francisco Regional Water Quality Control Board. An ecological
reconstruction was required by the permitting agencies. A geocell design was used,
and the slope was vegetated with native bushes, trees, and seeds.
On May 19, 2006, the Board of Directors authorized the award of a contract for the
construction to Engineered Soils Repair. The Notice to Proceed was issued on July 10,
2006. The work was substantially completed on September 26, 2006. The remaining
item of work is to disconnect the temporary irrigation, which does not affect the project
acceptance.
N: \PESUP \Cbradley \Position Papers\2006 \October\ 5868- AcceptContractWork- HallDr.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: October 19, 2006,
subject: ACCEPT THE CONTRACT WORK FOR THE RECONSTRUCTION OF
SLOPE AT 178 HALL DRIVE, DISTRICT PROJECT 5868, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
The total authorized budget for the project is $137,500. The budget includes the cost of
engineering design, construction management and inspection, and contractor services.
An accounting of the project costs will be provided to the Board at the time of project
closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Reconstruction
of Slope at 178 Hall Drive, District Project 5868, and authorize the filing of the Notice of
Completion.
N1PESUP\Cbradley \Position Papers\ 2006\ October\ 5868- AcceptContractWork- HaIIDr.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4.e. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
subject: ACCEPT THE CONTRACT WORK FOR THE ALHAMBRA VALLEY TRUNK
SEWER, PHASE 1, DISTRICT PROJECT 5919, AND AUTHORIZE THE FILING OF
THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Nancy Molina, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N. Molina
A. Rozul
cki A. Farrell
ameo. Kelly,
General Manager
ISSUE: Construction has been completed on the Alhambra Valley Trunk Sewer,
Phase 1, District Project 5919, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Alhambra Valley Trunk Sewer,
Phase 1, District Project 5919, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: Alhambra Valley is an unincorporated, rural residential area south
and west of the City of Martinez. There are about 200 residentially developed parcels
using septic systems, as well as the potential for limited, low- density residential
development if sewer service were available. Land developers and area residents who
are experiencing failing septic systems have expressed interest in receiving sewer
service.
In October 2003, a Facilities Plan for Wastewater Utility Service to Alhambra Valley was
completed. This report reviewed the governmental, engineering, and financial aspects
of potential sewer facilities to the unincorporated Alhambra Valley area. The Alhambra
Valley Trunk Sewer project resulted from this facilities plan.
The Alhambra Valley Trunk Sewer project was divided into two phases (see
Attachment 1). Alhambra Valley Trunk Sewer, Phase 1, installed approximately
3,300 feet of 10 -inch and 12 -inch PVC pipe by open -cut method, sewer laterals,
manholes, and pipe stubouts for future users along the trunk line. The work in Phase
was along Alhambra Valley Road between Gilbert Lane and Sheridan Lane and
NAPESUP \Cbradley \Position Papers\2006\ October \5919- AcceptContractWork.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: October 19, 2006
Subject: ACCEPT THE CONTRACT WORK FOR THE ALHAMBRA VALLEY TRUNK
SEWER, PHASE 1, DISTRICT PROJECT 5919, AND AUTHORIZE THE FILING OF
THE NOTICE OF COMPLETION
between Wanda Way and Reliez Valley Road. In addition, there was work along
portions of Sheridan Lane and Strentzel Lane. Phase 2 will install 10- and 12 -inch pipe
in Wanda Way, and across Alhambra Creek and the National Park Service site.
Phase 2 will be bid and constructed in 2007.
On July 6, 2006, the Board of Directors authorized the award of a contract for the
construction of the project to Mountain Cascade, Inc. The Notice to Proceed was
issued on July 24, 2006. The work was substantially completed on September 29,
2006. The remaining items of work consist of minor punch -list items, which do not
affect the project acceptance.
The total authorized budget for Phase 1 of this project is $2,573,000. The budget
includes the cost of engineering design, construction management and inspection,
testing services, and contractor services. An accounting of the project costs will be
provided to the Board at the time of project closeout. It is appropriate to accept the
contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Alhambra Valley
Trunk Sewer, Phase 1, District Project 5919, and authorize the filing of the Notice of
Completion.
WPESUP\Cbradley \Position Papers\ 2006\ October \5919- AcceptContractWork.doc Page 2 of 3
LEGEND:
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Central Contra Costa Attachment
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Central Contra Costa Attachment
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ALHAMBRA VALLEY TRUNK SEWER
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Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 4.f. CONSENT CALENDAR
Type of Action: APPROVE LEASE AMENDMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LEASE
AMENDMENT WITH NEW CINGULAR WIRELESS PCS, LLC, TO THE EXISTING
LEASE AT THE CSO PROPERTY
Submitted By: Initiating Dept /Div.:
Ricardo Hernandez Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
''v I Vy
R. Hnand
erez M. enny C. S%WarYson A. Farrell Jam M. Kelly
General Manager
ISSUE: The Board must approve real property leases and amendments.
RECOMMENDATION: Authorize the General Manager to execute a lease amendment
with New Cingular Wireless PCS, LLC.
FINANCIAL IMPACTS: A $2,000 processing fee has been paid the lessee. The term
and amount of the lease remain unchanged. The lessee pays the District $15,000
annually.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: In March 18, 2004, the Board approved a lease with Bay Area
Cellular Telephone Company, d /b /a AT &T Wireless, which is now New Cingular
Wireless PCS, LLC. The purpose of the lease was to allow then AT &T to install and
operate a wireless communications facility at the CSO yard, including attaching
antennae to the PG &E tower within the yard (map attached). Part of the facilities also
included equipment cabinets placed at ground level, surrounded by a security fence.
Cingular Wireless is now proposing cabinets to upgrade the equipment within the lease
area. The equipment improvements will not affect CSO operations or construction at
the site and will not preclude other telecommunication leases from using the same
PG &E tower. Staff is using the opportunity of the equipment improvements to amend
provisions of the lease. The changes to the lease include restricting the access route
across District property for the lessee, and limiting the total number of antennas on the
PG &E tower to six.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
lease amendment with New Cingular Wireless PCS, LLC.
N: \ENVRSEC \Position Papers \Hernandez R\2006 \Lease Amendment Cingular Wireless at CSO 10- 19- 06.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: Octoberl9, 2006 No.: 4,g, CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
subject: ADOPT MODIFICATIONS TO SAFETY AND RISK MANAGEMENT
ADMINISTRATOR JOB CLASSIFICATION DESCRIPTION
Submitted By: C. Freitas
Initiating Dept./Div.: Administration /H. R.
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
x;r
C. Freitas R/4,4upfraves
Jame M. Kelly,
General Manager
ISSUE: Modifications to job classification descriptions require Board approval.
RECOMMENDATION: Adopt the proposed modifications.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Safety and Risk Management Administrator Kim.Greer recently
resigned her position. The Board authorized staff to fill the vacancy at the September
21, 2006 Board meeting. As part of the recruitment process, staff would like to update
the job classification description to emphasize the claims and risk management
responsibilities of the position, including oversight of security and emergency response.
Attached are the proposed modifications. Additional language is in bold and deletions
are denoted by strike -outs.
The Management Support/Confidential Group (MS /CG) supports the changes.
RECOMMENDED BOARD ACTION: Adopt the proposed modifications.
H:\ Backup \FILES \PERSMISC \S &RMA.pp.doc
CENTRAL CONTRA COSTA SANITARY DISTRICT
Effective: x10510 /19/06
Range: S -77
Respirator Class: 2
SAFETY AND RISK MANAGEMENT ADMINISTRATOR
DEFINITION
Administer and supervise the activities of the Safety and Risk Management Division
including Occupational Health and Workers' Compensation Program; assist in the
development and implementation of risk management programs; and perform liability
and property claims adjusting.
DISTINGUISHING CHARACTERISTICS
The use of respiratory equipment [including self- contained breathing apparatus
(S.C.B.A.)] may be required for this position. Therefore, the Safety and Risk
Management Administrator will be required to be free of facial hair that would interfere
with the use of a respirator for annual fit tests and for any occasion, which requires the
use of respiratory equipment to comply with the District's respiratory program and
Cal /OSHA standards.
SUPERVISION RECEIVED AND EXERCISED
Receive general supervision from the Director of Administration or designated
representative.
Exercise direct and general supervision over assigned staff in the Safety and Risk
Management Section.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the
following:
Administer- Oversee the District's safety program, and security, review work practices
and make recommendations to ensure compliance with safety and security standards,
laws, ordinances, as well as safe work techniques.
Plan, organize, coordinate, aed review, and improve, as appropriate. Gentinuoue, and
Safety, Security, Emergency Response, Occupational Health, and
Workers' Compensation Programs.
CENTRAL CONTRA COSTA SANITARY DISTRICT
Safety and Risk Management Administrator (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Provide information to District personnel regarding changes in laws and regulations,
including the Cal /OSHA program and federal and state regulations related to safety
issues; act as a resource person regarding mandated state and federal safety
requirements.
Administer claims; coordinate response activities to minimize litigation risk to the
District. Assist in the litigation caseload for District Counsel and outside service
providers.
Assist departments to determine appropriate safety standards for their staffs and
assess potential loss control problems in order to develop a continuous and
comprehensive loss prevention program; recommend plans for meeting legal
requirements as well as for establishing and maintaining safety principles for District
employees and the public.
Supervise, coordinate, and interface the District Safety, Security, Emergency
Response, and Workers' Compensation programs; integrate these with risk
management activities.
Gather, review, and evaluate data and prepare a variety of periodic and special reports.
Review engineering plans and specifications for safety elements; review work practices
and make recommendations to ensure compliance with safety standards, laws, and
ordinances, as well as safe work techniques.
Conduct safety orientations for District project contractors.
Investigate work - related accidents /injuries, analyze causes, obtain and review reports,
recommend and implement measures to prevent their recurrences.
Recommend and draft District -wide safety and health safety directives; prepare and
present periodic status reports.
Oversee and draft District -wide security and emergency response; prepare and present
periodic status reports.
Audit effectiveness of safety and security programs.
K
CENTRAL CONTRA COSTA SANITARY DISTRICT
Safety and Risk Management Administrator (Continued)
EXAMPLES OF ESSENTIAL DUTIES
Attend meetings of the District Board, District staff and such additional committee
meetings, conferences, and hearings as necessary.
Inform District management of safety securi and risk exposures that need to be
responded to; and legal developments, opinions, and trends that may have possible
District ramifications.
Conduct District loss control inspections and make recommendations to minimize
District liability.
Conduct claims adjusting activities on property, liability and automobile claims.
Develop, conduct and /or assist in the presentation of training programs for District
personnel on Safety and Risk Management topics. Secure and coordinate necessary
instructors, equipment, training aids, and facilities.
Develop safety and occupational health programs for loss control, which can be
integrated into the overall District risk management activities.
Administer the Workers' Compensation program; perform claims management; act as
District liaison with carrier, legal, and medical personnel in resolution of Workers'
Compensation claims; represent District at Workers' Compensation Appeals Board
hearings.
Oversee security and emergency response programs, act as District liason with vendors
and coordinating agencies.
Assist in the preparation of the Division budget.
Prepare and conduct special projects as assigned.
Perform related duties as required.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles, practices, and methods of safety, security, occupational health, and
loss prevention programs.
K
CENTRAL CONTRA COSTA SANITARY DISTRICT
Safety and Risk Management Administrator (Continued)
Knowledge of:
California laws relating to claims administration; related records, reports and
procedures.
Applicable features of the California Occupational Safety and Health Act and the
California Workers' Compensation Insurance Laws.
Workers' Compensation claims management, applicable Workers'
Compensation procedures, statutes and processes.
California traffic safety laws, fire prevention and suppression techniques, and
equipment/systems.
Emergency response planning and associated drills.
Principles and techniques of employee training.
Safety hazards and appropriate preventive measures applicable to construction
projects.
Hazardous materials as may be found at sanitation agency facilities.
Ability to:
On a continuous basis analyze safety standards, understand and interpret
regulations, identify unsafe practices, know industrial hygiene and safety
practices, and problem solve work activities. Intermittently observe job sites, and
explain rules and procedures.
Intermittently walk around job sites, bend to handle equipment, squat, climb, and
kneel to inspect job sites, perform simple and power grasping, pushing, pulling,
and fine manipulation, and lift or carry weight of 50 pounds or less. May be
required to communicate via mobile communication device.
Plan, organize and supervise area of responsibility.
Plan, organize, direct, train, supervise, and review the work of assigned staff.
Plan, promote, and implement effective safety, security, emergency response,
loss prevention, and workers' compensation programs.
n
CENTRAL CONTRA COSTA SANITARY DISTRICT
Safety and Risk Management Administrator (Continued)
Ability to:
Negotiate and settle claims against the District.
Maintain attention to detail and work under deadlines while coordinating several
concurrent projects and activities.
Analyze safety, security, and occupational health programs, and their operation
and procedures; develop sound conclusions and recommend appropriate
changes and improvements.
Communicate clearly and concisely, both orally and in writing, with all units of the
District organization.
Organize, assemble, and interpret statistical data.
Establish and maintain cooperative working relationships with District staff, the
public, and contractors.
Learn and observe all appropriate safety and security precautions as required by
the District, including, but not limited to, Cal /OSHA General Industry Safety
Orders, the District's Respiratory Protection Program, and District Safety
Directives.
Special Physical Requirement:
May be required to respond in an emergency. Must be able to wear and perform
emergency response duties in air purifier or S.C.B.A. weighing 32 pounds.
Experience and Education:
Any combination equivalent to experience and education that could likely provide
the required knowledge and abilities would be qualifying. A typical way to obtain
the knowledge and abilities would be:
Experience
Four years of professional experience in safety, loss control, claims adjusting,
and risk management, of which two years should involve experience in
developing and implementing a comprehensive safety and loss prevention
program, preferably in a water, wastewater, or industrial facility.
5
CENTRAL CONTRA COSTA SANITARY DISTRICT
Safety and Risk Management Administrator (Continued)
Education
Equivalent to a bachelor's degree from an accredited college or university with
major study in occupational health, safety, risk management, physical or
biological sciences, engineering, or a related field.
Licenses and Certificates:
Possession of a valid California Driver's License.
Possession of a certificate as a Certified Safety Professional- or be able to obtain
certification within the first year of employment.
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Via Electronic Mail
October 2, 2006
CAL /f 1#9 ASSSCMAff of SAH/TATEN AGfWES
1215 K Street, Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916) 231 -2141 www.casaweb.org
TO: CASA Agency Members
CASA Associate Members
CASA Attorneys
CASA Legislative Committee
CASA Executive Board
CC: Catherine Smith, CASA Executive Director
FROM: Mike Dillon, CASA Lobbyist
Christina Dillon, CASA Lobbyist
(916) 448 -2196
RE: GOVERNOR'S FINAL ACTIONS ON LEGISLATION
GOVERNOR ACTS ON HUNDREDS OF BILLS IN FINAL DAYS
Saturday, September 30, was the final day for Governor Schwarzenegger to take action on
the hundreds of bills that were sent to him by the Legislature in the final days before their
adjournment on August 31. While most of the bills were acted upon by the Governor in his
Sacramento office, he also took occasion to sign certain high - visibility measures, such as AB
32, by Assembly Speaker Fabian Nunez and Assembly Member Fran Pavley, the so- called
"global warming" bill, in other venues. For the year, the Governor ended up signing 910 bills
that reached his desk and vetoing 261 bills. All of the bills signed by the Governor will
become effective January 1, 2007.
GOVERNOR SIGNS AB 2951 - GOLDBERG — CAPITAL FACILITIES FEES
One of the Governor's final actions was the signing of AB 2951, by Assembly Member Jackie
Goldberg, that would clarify that monthly service charges for sewer, water, and other utilities
to another public agency, including schools, may contain a capital component for operation,
maintenance, construction, repair, replacement, and /or rehabilitation of facilities that benefit
all customers, including those public agencies receiving the services. The bill was strongly
opposed by the University of California, state colleges and the school establishment, and the
Governor's action will hopefully head off endless lawsuits by many of the education entities
that opposed the measure. While CASA, ACWA, CSDA, and the lobbyists for numerous
individual utilities worked tirelessly to get AB 2951 to the Governor's desk, and ultimately his
signature, special thanks goes to Assembly Member Jackie Goldberg and Bob Reid, of her
staff, for their exhaustive efforts. Ms. Goldberg says that she thinks two of the factors that
ultimately helped us with the Governor were the strong Republican support and the several
big city mayors speaking directly with the Governor.
AB 2951 is Chapter 866, Statutes of 2006.
OTHER BILLS SIGNED BY THE GOVERNOR
• AB 1969 -Yee — Renewable Energy Generation — Would, among other things, require
an electrical corporation to purchase electricity from renewable energy generation
facilities that are owned and operated by public water and wastewater agencies. It is
Chapter 731, Statutes of 2006.
AB 573 -Wolk — Indemnification: Design Professionals — Provides that a public
agency, entering into an agreement for professional services, could not require, in the
contract, that the design professional indemnify (including the cost to defend) the
public agency for negligence, other than for claims that arise out of or relate to the
negligence, recklessness, or willful misconduct of the design professionals. It is
Chapter 455, Statutes of 2006.
AB 1953 -Chan — Phase -out of Lead Plumbing Materials — The Governor has
signed East Bay Municipal Utility District's sponsored measure that would initiate a
phase -out of lead plumbing materials by changing the definition of "lead free" from the
current standard of less than 8% lead to 0.25% lead for pipes and pipe fittings, water
meters, and any plumbing fixtures connected to a utility system. The Governor raised
the level of importance for AB 1953 by issuing a press release, part of which stated,
"Protecting public health is a top priority," said Governor Schwarzenegger. "I signed
this bill to reduce the amount of lead exposure in California's drinking water. We need
to make sure that the water we consume is safe for everyone, especially our children."
AB 1953 is Chapter 853, Statutes of 2006.
• Eminent Domain Bills Signed — The Governor signed two measures, previously
reported to you, that would make modest changes to the current laws relating to
eminent domain. SB 1210 - Torlakson is Chapter 594, Statutes of 2006, and SB 1650 -
Kehoe is Chapter 602, Statutes of 2006.
• SB 1733 - Aanestad /AB 362 - Aghazarian — SB 1733 modified the definition of "small
communities" to allow very small cities or communities, that are facing financial
constraints, to be able to direct all or part of their mandatory minimum penalties into a
wastewater project that will contribute towards compliance. It also contains provisions
CASA sought via AB 362 - Aghazarian, dealing with due process rights for public
agencies. It is Chapter 404, Statutes of 2006.
• AB 371 - Goldberg —Recycled Water —While Senate amendments significantly
narrowed the scope of the bill, AB 371, sponsored by WateReuse, continues to
promote the use of recycling by, among other things, requiring purple pipes for state
construction projects, and by requiring the submission of updated building standards to
create a state version of Appendix J of the UPC.
SIB 1317 - Torlakson — Shift of Unitary Property Taxes — On September 30th, the
final day for action, the Governor signed SB 1317- Torlakson, which is intended to
encourage cities or counties to allow for the development of new electric generating
facilities, in exchange for receiving additional "qualified property" taxes that are
assessed by the Board of Equalization for private utilities. The bill was sponsored by
Southern California Edison and supported by the League of Cities and CSAC, and
strongly opposed by CASA, ACWA, CSDA, and others. It is Chapter 872, Statutes of
2006.
GOVERNOR VETOES LOW -FLUSH WATER CLOSETS MEASURE
Governor Schwarzenegger vetoed AB 2496, by Assemblyman John Laird (CASA's August
Conference speaker), that would have phased in requirements that water closets and urinals
have lower -flush volumes, generally reducing toilets from 1.6 gallons per flush to 1.3 gallons,
and urinals from 1.0 gallons per flush to 0.5 gallons per flush. The Governor's veto message
stated in part:
"California has long been a leader in water conservation. The state's movement to low -flow
toilets in the early 1990's paved the way for the federal government to adopt similar
standards soon thereafter. We should continue to be leaders in this area. However, before
imposing new mandates on builders and homeowners, we must conduct a thorough study of
the new technology to determine its readiness for widespread use. For instance, the
movement to the current low -flow toilets, though ultimately successful, was accompanied at
first by legitimate complaints from consumers of product failures. A number of questions have
arisen regarding the toilets required by this bill, including whether sufficient laboratory testing
has verified compatibility with existing plumbing infrastructure."
ANY QUESTIONS?
If you have questions on any of the bills mentioned in this report or other measures from the
2005 -06 Legislative Session, please contact us at Michael F. Dillon & Associates — 916 -448-
2196 or mfdillon mfdillon.com.
Ensuring Clean Water for California
Via Electronic Mail
CALIFNINM ASSOCUR# of SAWATINN AAMMS
1215 K Street, Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916) 221 -2141 www.casaweb.org
September 11, 2006
TO: CASA Member Agencies, Attorneys and Associates
cc: Catherine Smith, Executive Director
CASA Executive Board
CASA Legislative Committee
FROM: Mike Dillon, Lobbyist
Christina Dillon, Lobbyist
SUBJECT: END OF SESSION REPORT
I. 2005 -2006 LEGISLATIVE SESSION COMES TO A CLOSE
Shortly after 10 p.m. on August 31, Senate President pro Tern Don Perata briefly
thanked the members of the Senate for their hard work, he noted that everyone would
miss the termed out members, and then quickly gaveled his house to a close for the
end of the two -year session. Meanwhile, the Assembly plodded along for two more
hours, as they attempted to dispense with several hundreds of bills prior to the
midnight constitutional deadline for adjournment. And, before the legislature
departed, the two houses engaged in a series of behind - the - scenes battles: it was
rumored that the so- called Democratic "Moderate Caucus" in the Assembly attempted
to exercise too much power by killing legislation authored by prominent members of
the Senate (See SB 1205 - Escutia article), who later retaliated by killing legislation in
the Senate, authored by individual members of the "Mod Caucus."
Governor Arnold Schwarzenegger will have until September 30 to sign or veto several
hundred bills that were sent down to him in the final days of session. Many of the
measures are "high profile" in nature, such as the "universal health care bill" by
Senator Sheila Kuehl, which the Governor has indicated he will veto; the Governor's
"global warming" bill carried by Assembly Speaker Fabian Nunez, and the much talked
about "cable bill" sponsored by AT &T and Verizon, which, despite strong opposition by
the local government community, the Governor is likely to sign.
II. GOVERNOR SIGNS GREASE BILL
Governor Schwarzenegger has signed AB 1333, by Assembly Member Dario
Frommer, which, among other things, prohibits a grease waste hauler from removing
grease. from a grease trap or grease interceptor, unless the hauler removes all grease,
greasy liquids, water, and solids from the grease trap or grease interceptor at each
time of removal. The hauler would be subject to a civil penalty for a violation of these
provisions. Local sewer authorities, having jurisdiction over the pumping and disposal
of grease, may specifically allow for reinsertion of decanted liquid upon written
approval. AB 1333 is Chapter 186, Statutes of 2006, and becomes effective January
1, 2007.
III. CAPITAL FACILITIES BILL ON GOVERNOR'S DESK
Despite the strenuous opposition by the University of California, state colleges, and
the school establishments, the proponents, including CASA, ACWA, CSDA, the
lobbyists for numerous individual utilities, have been able to get AB 2951, by
Assembly Member Jackie Goldberg, to the Governor's desk where it is awaiting
action. In recent days, we have been able to get support letters to the Governor from
business organizations who would be hit with higher fees if education does not pay
their fair share, as well as former Speaker of the Assembly and current Los Angeles
Mayor Antonio Villaraigosa, former Assembly Speaker Curt Pringle and current Mayor
of Anaheim, and other elected officials. AB 2951 would clarify that monthly service
charges for sewer, water, and other utilities to another public agency may contain a
capital component for the operation, maintenance, construction, repair, replacement,
and or rehabilitation of facilities that benefit all customers, including the public agency,
including schools, receiving the services. The Governor has until September 30th to
act on AB 2951 and any other measure reaching his desk in the final days of the
legislative session.
IV. SB 1733 - AANESTAD ON GOVERNOR'S DESK
CASA's AB 362 - Aghazarian, dealing with due process rights for public agencies
appearing before regional boards, was modified after successful agreements with the
SWRCB on regional board procedures, and was ultimately amended into SB 1733 -
Aanestad, which CASA also supported. The bill also addresses an important legal
issue, wherein an appellate court recently raised the question of whether local
government entities, regulated by water boards, have any due process rights
whatsoever (City of Brentwood v. Central Valley Regional Water Quality Control
Board,'2004 DJDAR 13165, First D.C.A. October 27, 2004 (slip op). It addresses this
issue by affirming the legislature's intent that public agencies be treated fairly in
adjudicative proceedings.
SB 1733 also modifies the definition of "small communities" to allow very small cities
or communities, that are facing financial constraints, to be able to direct all or part of
the mandatory minimum penalties into a wastewater project that will contribute
towards compliance.
V. AB 1969 -YEE — RENEWABLE ENERGY GENERATION
AB 1969, by Assembly Member Leland Yee, would, among other things, require an
electrical corporation to purchase electricity from renewable energy generation
facilities that are owned and operated by public water and wastewater agencies.
Sponsored by the Inland Empire Utilities Agency and the Santa Ana Watershed
Project Authority, and supported by CASA, AB 1969 is currently on the Governor's
desk.
VI. AB 573 -WOLK — INDEMNIFICATION: DESIGN PROFESSIONALS
The vote on AB 573, by Assembly Member Lois Wolk, of 37 — 0 in the Senate, and 78
— 0 in the Assembly, does not reflect the controversy surrounding this bill. Waiting
action by the Governor, the bill provides that a public agency, entering into an
agreement for professional services, could not require, in the contract, that the design
professional indemnify (including the cost to defend) the public agency for negligence,
other than for claims that arise out of or relate to the negligence, recklessness, or
willful misconduct of the design professional. The design professionals argued
successfully before legislative committees that they were unable to obtain professional
liability insurance that will cover a design professional's liability beyond the designer's
own negligence or willful misconduct. CASA and others worked with the author and
sponsors to alleviate some of our concerns, and we eventually changed our "oppose"
position to a "watch" position.
VII. SB 1317- TORLAKSON — SHIFT OF UNITARY PROPERTY TAX REVENUES
SB 1317, by Senator Tom Torlakson, was sent to the Governor on August 31 st, the
last day of session. It passed the Assembly on a vote of 59 — 18, with the Senate
concurring in Assembly amendments on a vote of 32 — 4. Sponsored by Southern
California Edison, the bill is intended to encourage cities or counties to allow for the
development of new electric generating facilities, in exchange for receiving additional
"qualified property" taxes that are assessed by the Board of Equalization for private
utilities. If signed by the Governor, enterprise special districts would not lose any of
their "qualified property" taxes, but would not benefit from any growth in those taxes,
unless their agency serves the new private utility. CASA, along with ACWA, CSDA,
and others, objected on the basis that it was a violation of the principle established in
Proposition 1A (property tax protection) and passed by the voters. SB 1317 was
supported by the League of California Cities, the California State Association of
Counties, and the California Taxpayers Association. CASA has requested a "veto"
from the Governor.
VIII. "CHILDREN'S BREATHING RIGHTS ACT" DIES IN ASSEMBLY
Last year, Senator Martha Escutia introduced SB 870, which established mandatory
minimum penalties for air quality violations from non - vehicular sources. That
measure, opposed by CASA and others, ultimately failed on the Assembly Floor,
thanks to the opposition from the moderate Democrats, also known as the "Mod
Caucus." This year, Senator Escutia introduced SB 1205, entitled the "Children's
Breathing Rights Act of 2006," which also died on the Assembly Floor not once, but
twice, after reconsideration was granted. Thanks again to the again "Mod Caucus" for
helping to defeat this measure, which CASA opposed. One of CASA's concerns was
language in the bill which would allow for multiplying fines by the number of affected
individuals in the case of some sensitive receptors, such as schools. So, for example,
the fine for an odor violation involving a school could be $15,000, multiplied by the
number of students in the school. Senator Escutia is termed out of the legislature,
after having served eight years in the Senate.
IX. EMINENT DOMAIN BILLS ON GOVERNOR'S DESK
Two measures introduced as a result of hearings on eminent domain last Fall and
early this year, are on the Governor's desk. SB 1205, by Senator Tom Torlakson,
passed the Assembly and the Senate in the final days of session, with the Assembly
voting 78 — 0 and Senate concurring in Assembly amendments by a vote of 32 — 0.
Similarly, SB 1650, by Senator Christine Kehoe, passed the Assembly 77 — 0 and the
Senate 40 — 0. Earlier, both authors took a number of amendments to address
concerns expressed by CASA, and we ultimately took a "watch" position on both
measures.
X. PHASE -OUT OF LEAD PLUMBING MATERIALS
AB 1953, by Assembly Member Wilma Chan, sponsored by East Bay Municipal Utility
District, would initiate a phase -out of lead plumbing materials, by changing the
definition of "lead- free" from the current standard of less than 8% lead to 0.25% lead
for pipes and pipe fittings, water meters and other plumbing fixtures connected to a
utility system. Randy Kanouse, East Bay MUD's lobbyist, has managed to get AB
1953 to the Governor's desk, despite tremendous opposition from the California Home
Builders, California Realtors Association, and the major faucet manufacturers. CASA
supports AB 1953 and is urging the Governor to sign the measure.
XI. SENATE AND ASSEMBLY LEADERS MAKE COMMITTEE CHANGES
Members had been gone only a week on their respective vacations after the close of
the 2005 -2006 session, when Senate President pro Tern Don Perata and Assembly
Speaker Fabian Nunez were already moving the deck chairs around, so to speak.
While Senator Perata has made only one major committee chair change, Assembly
Speaker Nunez has announced reappointments, new appointments, and a brand new
leadership team for his Democratic caucus.
Senator Perata has announced that Senator Christine Kehoe will be stepping down as
the Chair of the Senate Local Government Committee and instead will be chairing the
Senate Energy, Utilities, and Communications Committee. Senator Kehoe is taking
over this role for Senator Martha Escutia, who is termed out. You will recall that
Senator Kehoe addressed CASA at its 50th Anniversary Conference in San Diego. In
our opinion, she has been an excellent Chair of the Local Government Committee,
and we will be sorry to lose her in this role. It is not yet known who will succeed her as
Senate Local Government Chair.
In the Assembly, Speaker Nunez has announced that he is forming a new Democratic
Caucus Leadership Team (several of his previous Team members have either termed
out of office or are heading to the Senate). Assemblywoman Sally Lieber will serve as
Speaker pro Tern, Assemblywoman Karen Bass will be Majority Floor Leader, and
Assemblywoman Noreen Evans will be Democratic Caucus Chair. Assemblyman
John Laird, CASA's August Conference speaker, will continue to Chair the powerful
Budget Committee, and Assemblyman Mark Leno has been elevated as the new
Chair of the Assembly Appropriations Committee. Assemblywoman Lois Wolk will
continue as Chair of Water, Parks, and Wildlife, and Assemblywoman Loni Hancock
will continue as Chair of Natural Resources. There has been no announcement
regarding Chair of the Local Government Committee.
XII. LEGISLATIVE SUMMARY
Attached, FYI, is a summary status of bills reviewed by the CASA Legislative Committee.
XI11. LEGISLATIVE OFFICE
If you have any questions, feel free to call Michael F. Dillon & Associates at 916- 448 -2196
(fax 916- 448 - 4808), or email us at mfdillon(cDmfdillon.com.
Ensuring Clean Water for California
October 19, 2006
6.c.1) Secretary of the District Reports
Page 1 of 3
Receive Board direction in setting the 2007 Board Calendar.
Central Contra Costa Sanitary District
October 19, 2006
TO: HONORABLE MEMBERS OF THE BOARD
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT 9,52b-
SUBJECT: 2007 BOARD CALENDAR
Attached is the draft Board Calendar for 2007.
As usual, the January meetings have been shifted to the second and fourth Thursdays
rather than the first and third. The second meeting in January will be the Financial
Planning Workshop.
In May, the meetings have been moved to the second and fourth Thursdays due a
conflict with the CASA Conference scheduled for the first week of May.
In August, in accordance with prior years, only one Board meeting has been scheduled.
That meeting will be held on August 9, 2007. An additional meeting may be scheduled
if necessary.
Please let me know if you have any comments or suggestions with regard to the
proposed calendar.
DRAFT
BOARD CALENDAR
JUNE
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
FEBRUARY
JANUARY
MAY
S
S
M
T
W
T
F
S
1
11
7
3
4
5
6
7
8
9
10
11
12
13
14
1916
18
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
29
30
31
JUNE
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
FEBRUARY
MARCH
MAY
S
M T
W
T
F
S
F
S
1
1
2
3
4
5 6
7
8
910
6
11
12f13
14
15
16
17
18
1720
21
22
23
24
25
26 27
28
22
23
24
JUNE
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
May
MARCH
MAY
S
S
M
T
W
T
F
S
1
2
3
4
1
2
3
4
5
6
7
8
910
14
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
JUNE
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
May
APRIL
MAY
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JUNE
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2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
May
2 -5
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S
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24
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CCCSD Board Meeting
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JUNE
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24 25 26 27 28 29 30
2007
Janua
1 District Hoiday
2 District HoNdayy
11 CCCSD Board Meeting
15 MuMmw Birthday
17 -20 CASA — Palm Springs
25 - ing Board Workshop
February
1 CCCSD Board Meeting
15 CCCSD Board Meeting
10 WWWVM I's WNW IF
March
1 CCCSD Board Meeting
11 -14 CASA Legisia eel Terence
1Nssfgton, D.C.
15 nrmwullv
April
5 CCCSD Board Meeting
19 CCCSD Board Meeting
October
4 CCCSD Board Meeting
18 CCCSD Board Meeting
November
1 CCCSD Board Meeting
12 : VeNt"0
15 CCCSD Board Meeting
22 TharJuq0,jft, Day#
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20 CCCSD Board Meeting
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June
7
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21
CCCSD Board Meeting
0
July
4
independence Day Holiday 4
5
CCCSD Board Meeting
19
CCCSD Board Meeting
12
August
9
CCCSD Board Meeting
15.16
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18
September
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CCCSD Board Meeting
20
CCCSD Board Meeting
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18 CCCSD Board Meeting
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SEPTEMBER
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NOVEMBER
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DECEMBER
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31f
BOARD MEETING
Thursday
October 19, 2006
2:00 p.m.
6. a. 2) Announcements:
a) Basin A South Irrigation Piping Purchase Update
In 2003, with the approval of the California Department of Toxic Substance
Control, the District installed a one -foot thick compacted soil cap over Basin A
South to contain petroleum waste products. Cracks have developed in the soil
cap, resulting in the underlying petroleum materials being pushed to the surface.
The District repaired the cracks in 2005 and 2006, only to find that drying of the
soil cap has resulted in more cracks and release of the underlying petroleum
material. In an attempt to prevent future cracking, the District rented a spray
irrigation system from Rain - for -Rent this past summer to keep the soil cap wet.
Recent inspection of the soil cap indicates that the spray irrigation system has
been effective in minimizing cracking and the resulting petroleum seepage. At
this point, staff is proceeding with the purchase of the spray irrigation system
from Rain - for -Rent at a cost of about $15,000, since this alternative is more cost
effective than continuing to rent the equipment.
b) Announce Alhambra Valley Trunk Sewer public meeting with the National Park
Service on October 25, 2006
District staff, together with the National Park Service staff from the John Muir
Historical Site, will hold a public scoping meeting for the Alhambra Valley Trunk
Sewer Project, Phase 2 on October 25 from 7:00 to 9:00 P.M. at the Martinez
Junior High School auditorium. The National Park Service provided the meeting
notice and mailing list for distribution by the District. The meeting is part of the
National Environmental Policy Act (NEPA) process required by the National Park
Service. At the meeting, staff will explain the project and receive comments and
concerns from the public. A copy of the flyer for this meeting is included behind
tab 6.a.2) in your Board agenda package.
c) Announce payment from FEMA for storm damage
The District suffered damage to sewers and sewer appurtenances at several
locations in the collection system or treatment plant during the severe winter
storm around New years Day 2006. This storm event was declared a federal and
state disaster event by the Federal Emergency Management Agency (FEMA)
and the California Office of Emergency Services (OES). The District applied for
and received funding approval for eligible costs of emergency and permanent
October 5, 2006 Announcements
Page 2
repairs at the various damage sites. The District recently received initial
payments of $34,635 from FEMA and $8,326 from OES for these eligible repair
costs (a total payment of $42,951). The District expects to receive a final
payment of approximately $9,400 when permanent repairs at two damage sites
are completed.
d) Announce settlement of Green Street overflow claim
The Board accepted Ms. Eileen Tumlin's claim on September 21, 2006 in the
amount of $29,492.75 for damage sustained during a sewer overflow on her
property located at 37 Green Street in Martinez. Staff is pleased to report that
the District received her release agreement and has now processed the final
payment. This action closes this matter for the District.
e) Announce return of deposit in Dickerson Eminent Domain issue
On February 27, 2004 the District deposited $12,000 with the State Treasury
Condemnation Fund, constituting the probable compensation in the Dickerson
eminent domain case. District Counsel announced completion of the agreement
for $9,375 on June 15, 2006. On October 11, 2006 the District received the
original deposit and this matter is now concluded.
f) Sale of surplus equipment update
The sale of District surplus equipment that was originally scheduled for October
14 will now take place on October 28, 2006. The sale is being conducted by
Nationwide Auction Systems on Saturday, October 28 from 9:00 A.M. to 4:30
P.M. Merchandise can be inspected on Friday, October 27 from 8:00 A.M. to
10:00 A.M. and on the same day from 2:00 P.M. to 4:30 P.M. The sale was
delayed because CSO's flatbed truck was in use and was not available to
transport the items to the auction yard in time for the October 14 sale.
Staff Recommendation: Hear the announcements.
(0.(q •2)
United States Department of the Interior
NATIONAL PARK SERVICE
John Muir National Historic Site
4202 Alhambra Avenue
Martinez, CA 94553
PUBLIC MEETING & SCOPING NOTICE
Environmental Assessment for a Right of Way Application of Central Contra Costa Sanitary
District's (CCCSD) proposal to construct a sewer main through the John Muir Gravesite area, part
of the federal land administrated by the National Park Service at John Muir National Historic Site.
Wednesday, October 250, 2006, 7:00 p.m. — 9:00p.m.
Meeting held at the Martinez Jr. High Auditorium, 1600 Court Street, Martinez, CA 94553
The purpose of this notice is to advise interested agencies, organizations, and individuals of the National
Park Service's (NPS) Public Scoping Meeting to solicit comments on the issues, alternatives and
resources that should be addressed in the Environmental Assessment (EA).
The proposed project includes:
• Construction of a sewer main along a historical road that connects to Wanda Way, adjacent to
the Muir gravesite. The proposed sewer route is north of the existing 60" storm drain line
that was studied in the Strentzel Lane Erosion and Sediment Reduction Project
Environmental Assessment, National Park Service, John Muir National Historic Site,
Prepared by Contra Costa County. March 2003. Refer to photo on next page.
The impetus for extending a public sewer into the Alhambra Valley is new housing
construction needing sewer service and that the Contra Costa County Health Department has
found that many septic systems for the homes in the valley are failing. These septic systems
cannot be replaced or repaired economically because of poor soil conditions or lack of land
area for properly designed leach fields. In addition to improving public health conditions, the
elimination of individual septic systems will improve the environmental quality of Alhambra
Creek.
A 30 -day public comment period about the proposal has just begun and public comments received during
this 30-day "scoping" period will be used to develop the environmental assessment document. Public
comment will be accepted through November 8, 2006 and may be submitted online by selecting John
Muir National Historic Site at the NPS Planning, Environment and Public Comment website,
http://parkplanning.nps gov, or sent to:
Superintendent
ATTN: Environmental Assessment
John Muir National Historic Site
4202 Alhambra Avenue, Martinez, CA 94553
Fax: (925) 228 -8192
Website: hm.11narkplannine.nns.2ov
Commenters should be aware that their comments, including names and home addresses, are considered
public information and may be released to the public. However, individual commenters may request that
their name and home address be withheld from public release by stating this in their comment letter.
NPS will incorporate public comments into the environmental assessment that will be made available for
public review and comment by December 2006 for a 30 -day review period. The project work is
tentatively scheduled to begin in spring 2007. If you would like to receive a copy of the environmental
assessment or have questions, comments, or concerns about the project, please call Jonathan Gervais, the
National Environmental Policy Act contact, at (510) 817 -1536.
Thank you
Photo of proposed sewer main. Line at left is proposed sewer main. Line at right is existing 60" storm
drain main.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 7.a. ADM I N I STRAT I V E
Type of Action: RENEW CONTRACT
subject: CONSIDER RENEWAL OF CONTRACT FOR LABOR AND EMPLOYMENT
RELATED LEGAL SERVICES WITH DANIEL CLINTON AND HANSON, BRIDGETT,
MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 2007
THROUGH DECEMBER 31, 2010
Submitted By: Randall Musgraves Initiating Dept. /Div.: Administration
Director of Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M rave
James . Kelly,
Gener I Manager
ISSUE: The contract renewal for legal services with Hanson, Bridgett, Marcus, Vlahos
& Rudy, LLP (Firm) will end December 31, 2006. The term of the proposed renewal
contract is for four years. A contract renewal requires approval by the Board of
Directors.
RECOMMENDATION: Approve the contract with Daniel Clinton and Hanson, Bridgett,
Marcus, Vlahos & Rudy, LLP for labor and employment related legal services and
authorize the Board President to execute the contract.
FINANCIAL IMPACTS: The negotiated rates represents a three percent increase for
Mr. Clinton over the current rate structure for the first year of the agreement.
ALTERNATIVES /CONSIDERATIONS: The Board could elect not to renew the contract
for labor and employment related legal services.
BACKGROUND: The District has obtained labor and employment related legal
services from Mr. Clinton and associates at Hanson, Bridgett, Marcus, Vlahos & Rudy,
LLP (Firm) since 1998. The firm has provided outstanding labor law and labor
negotiations services. The District successfully concluded six year labor agreements
with all District labor groups in 2003.
The current rate of $315 /hour for Mr. Clinton will increase to $325 /hour in the first year,
remain the same in the second year, increase to $330 /hour in the third year and
increase to $335 /hour in the fourth year. Mr. Clinton's rate has been discounted to the
District by 15 %.
Ms. Woodall's rate would increase from $260 /hour to $270 /hour in the first year, remain
the same in the second year, increase to $275 /hour in the third year and increase to
$280 /hour in the fourth year. Ms. Woodall's rate has been discounted to the District by
POSITION PAPER
Board Meeting Date: October 19, 2006
subject: CONSIDER RENEWAL OF CONTRACT FOR LABOR AND EMPLOYMENT
RELATED LEGAL SERVICES WITH DANIEL CLINTON AND HANSON, BRIDGETT,
MARCUS, VLAHOS & RUDY, LLP FOR THE PERIOD OF JANUARY 1, 2007
THROUGH DECEMBER 31, 2010
$280 /hour in the fourth year. Ms. Woodall's rate has been discounted to the District by
20 %.
The proposed contract is for a term of four years effective January 1, 2007 through
December 31, 2010; however, the contract may be terminated by the District or the firm
at will upon reasonable notice.
RECOMMENDED BOARD ACTION: Approve the contract for labor and employment
related legal services with Daniel Clinton and associates at the firm of Hanson,
Bridgett, Marcus, Vlahos & Rudy, LLP for the period of January 1, 2007 through
December 31, 2010, and authorize the Board President to execute the contract.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 8.a. ENGINEERING
Type of Action: ADOPT RESOLUTIONS
Subject: ADOPT RESOLUTIONS TO GRANT EASEMENTS TO GONSALVES &
SANTUCCI, INC., AND TO THE CONTRA COSTA WATER DISTRICT; AND ADOPT
RESOLUTIONS TO ACCEPT EASEMENTS AND LAND FROM GONSALVES &
SANTUCCI, INC.
Submitted By: Initiating Dept /Div.:
Ricardo Hernandez, Engineering Assistant Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Q- `
Hernandez M. Penny C. Swa
0 on A. Farrell Jame M. Kelly
General Manager
ISSUE: The Board must accept and convey land rights by resolution.
RECOMMENDATION: Adopt resolutions to grant easements to Gonsalves & Santucci,
Inc. (G &S) and authorize the General Manager to execute a Road Maintenance
Agreement; adopt resolutions to accept easements and land, and an odor easement
from G &S; adopt a resolution to grant a utility easement to the Contra Costa Water
District (CCWD).
FINANCIAL IMPACTS: The value of the land rights being granted to G &S is $235,360.
The value of land rights being granted to the District is $157,805. The District is also
receiving a cash payment of $77,555.
ALTERNATIVES /CONSIDERATIONS: The Board authorized the General Manager to
execute these property transactions at the July 20, 2006, meeting. Copies of the
Purchase Agreement and related documents have been submitted to the Board under
separate cover.
BACKGROUND: G &S purchased land, about 28 acres, north of the treatment plant in
June 2002, from Shaw Baker, LLC. Shaw Baker operated evaporation ponds on the
site until 1995 — when the ponds were closed and filled in and the site was cleaned up.
G &S purchased the land to build and operate a form fabrication facility and truck
maintenance building. CONCO Cement Company and Reliable Trucking, Inc., both
subsidiaries of G &S, will operate out of the site.
In August 2003, CONCO Cement Company applied for a Land Use Permit with the
County to develop the land. Staff reviewed the permit application and submitted
comments to the County, as a Responsible Agency and affected property owner, for the
project's Mitigated Negative Declaration. The County issued an Approved Permit on
N: \ENVRSEC \Position Papers \Hernandez R\2006 \PP Grant Easements Gonsalves & Santucci; CCWD 10- 19- 06.doc
POSITION PAPER
Board Meeting Date: October 19, 2006
subject. ADOPT RESOLUTIONS TO GRANT EASEMENTS TO GONSALVES &
SANTUCCI, INC., AND TO THE CONTRA COSTA WATER DISTRICT; AND ADOPT
RESOLUTIONS TO ACCEPT EASEMENTS AND LAND FROM GONSALVES &
SANTUCCI, INC.
June 20, 2005, with conditions of approval that included comments submitted by District
staff (Attachment A lists these conditions).
Staff has also been negotiating with G &S for access and utility easements need by G &S
to develop their land and for land rights the District needs to further protect facilities
from future development on that land. The specific property rights being granted to
G &S are listed on Attachment B. The property rights being transferred to the District
are listed on Attachment C. Maps are also attached for reference.
The underground utility easement being purchased by G &S for the water main
extension is being granted to the Contra Costa Water District. A resolution granting this
easement to the Water District is being submitted to the Board for consideration.
In addition to granting the road easement, staff has prepared a Road Maintenance
Agreement to address issues related to operation of the new road such as maintenance
and indemnification matters. Included in the resolution to grant the road easement is a
clause granting the General Manager the authorization to enter into a road maintenance
agreement with G &S.
RECOMMENDED BOARD ACTION: 1) Adopt resolutions to grant Gonsalves &
Santucci, Inc., access and utility easements and authorizing the General Manager to
execute a Road Maintenance Agreement. 2) Adopt resolutions to accept from
Gonsalves & Santucci, Inc.; easements and land. 3) Adopt a resolution to grant an
easement to the Contra Costa Water District.
N: \ENVRSEC \Position Papers \Hernandez R\2006 \PP Grant Easements Gonsalves & Santucci; CCWD 10- 19- 06.doc
ATTACHMENT A
Conditions of Approval for CONCO Cement Company affecting CCCSD
MM XII(5) -a — Prior to the issuance of a building or grading permit for the site the
applicant shall be required to obtain approval of the pipeline crossings from the Central
Contra Costa Sanitary District. The pipeline crossings shall be designed in a manner
that will protect the pipelines from damage that may result from the activities associated
with the establishment of the trucking yard and form - fabrication facility.
MM XIII(5) -b — Any development including but not limited to, placement of roads, pipes,
structures, stockpiles of fill, materials, vehicles and equipment within 80 -feet of the the
20 -inch raw sewage force mains and 4 -inch recycled water pipeline shall only be placed
on the site in a manner that will not exceed the historic stress levels. The applicant
shall perform necessary engineering studies to determine stresses from such activities.
MM XIII(5) -c — Any development including but not limited to, placement of roads, pipes,
structures, stockpiles of fill, materials, vehicles, and equipment within 80 -feet of the 72-
inch outfall and 42 -inch recycled water pipeline shall only be placed on the site in a
manner that will not exceed current stress levels. The applicant shall perform
necessary engineering studies to determine stresses from such activities.
Roadway Improvements — Off Site
MM XV -1a - Applicant shall widen and pave the access roadway from the project site to
Waterbird Way to a 24 -foot width. The roadway shall be constructed to County public
road standards as to horizontal and vertical alignment (using a 30 mile per hour design
speed) as well as the pavement structural section. Where practicable, two -foot wide all -
weather shoulders shall be constructed adjacent to the travelway. Roadway
improvements will include all appurtenant drainage facilities, signing, striping, and other
appropriate safety improvements as determined by the Public Works Department.
Applicant shall attempt to obtain additional easement width from the underlying property
owner(s) to provide for a total width of 40 -feet. Detailed documentation of the
negotiations to obtain said easement shall be provided to Public Works to verify the
applicant's good -faith effort to secure the additional easement width. If the applicant is
unsuccessful in obtaining said easement and Public Works is satisfied with the
applicant's efforts, the Public Works department and Zoning Administrator may waive
this requirement.
MM XV -2a — Realign the intersection of the access roadway with Waterbird Way to
provide a standard "T" intersection, subject to the review and approval of the Public
Works Department.
N: \ENVRSEC \Position Papers \Hernandez R\2006\ATTACHMENT A to Gonsalves & Santucci 10- 19- 06.doc
ATTACHMENT B
Property Rights to G &S
Road Easement — The District is conveying to G &S, a road easement solely for G &S to
use as access. The easement is 34 -feet wide and has two components to it: 1) It
includes rights above and beyond the existing rights they have via the existing road
easement - the proposed use would have overburdened the existing easement and
therefore additional rights were needed; and 2) an additional 10 -feet is being granted to
widen the road. There is an associated Road Maintenance Agreement that outlines
G &S's responsibility to maintain the road. The transfer amount for the road easement is
$214,965.
Utility Easement — The District is conveying a 25 -feet wide underground easement
along the alignment of the road for the construction and maintenance of the water main
and sewer. A 20 -feet wide easement that overlaps the 25 -feet wide easement to G &S
is being granted to the Contra Costa Water District. The transfer amount is $20,395.
N: \ENVRSEC \Position Papers \Hernandez R\2006\ATTACHMENT B to Gonsalves & Santucci 10- 19- 06.doc
ATTACHMENT C
Property Rights to CCCSD
Outfall Right of Way: The District currently owns an 80 -feet wide easement to operate
and maintain the Outfall. Staff is proposing to upgrade this easement by buying a 100 -
feet wide strip right -of -way in fee simple. The District will own the land, subject to
controlled access for adjoining property owners, versus having an easement. Owning
the land in fee will permit the District to have better control over development within the
area of the Outfall. This right -of -way also accommodates a 42 -inch diameter recycled
waterline ($118,895).
M -2 Easement: The District currently owns a 20 -feet wide non - exclusive easement for
the M -2 Forcemains and a 4 -inch recycled waterline through the G &S property. The
easement is being upgraded by converting the sub - surface rights to exclusive use.
Also, the language used for the new easement is the District's standard easement
language that includes more stringent restrictions against encroachments ($11,640).
Drainage Easement: The District has occasionally used the creek through the G &S
property for bypass pumping of treated flow when the Outfall was shutdown for
maintenance and repairs. The need for this creek as a bypass channel or other type of
use in the future is still not certain. By recording an easement, the District is perfecting
the rights it possessed to use it and also protects the creek from future development in
this area ($2,525).
Flowage and Storage Easement: There exists a wetlands area on the G &S property,
adjacent to the creek, which has been used by the District as an overflow area when
flow is bypassed through the creek. An easement is being obtained for the continued
use of this portion of the G &S land as an overflow area. The easement will cease if and
when this wetlands area is ever developed ($20,665).
Odor Easement: The change in use of the G &S lands from evaporation ponds to an
industrial facility will be bringing additional people to the vicinity of the treatment plant.
To mitigate potential nuisance complaints and claims of property damage the District is
recording an Odor Easement over and through the G &S lands. This easement will
serve as a covenant running with the land that will be binding upon future owners
($4,080).
NAENVRSEC \Position Papers \Hernandez R\2006\ATTACHMENT C to Gonsavles & Santucci 10- 19- 06.doc
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Item No. 8A
Land Rights To CCCSD
Outfall — fee simple 100' wide strip
M -2 Force Main — upgraded easement rights
Drainage Channel — recorded easement rights
Flowage & Storage — recorded easement rights
Odor Easement — protect District against claims
Land Rights to Gonsalves a Santucci
:D Road Easement — grants additional rights
z Utility Easement — grants subsurface rights
CCWD Easement — for waterline
Road Maintenance Agreement
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: g,b. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH BROWN AND CALDWELL TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE SOLIDS HANDLING IMPROVEMENTS
PROJECT, DISTRICT PROJECT 7260
Submitted By: Initiating Dept✓Div.:
Gary E Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
�--- _ � n f
G. Rathunde " B.Th i A. Farrell James k
YKelly,
Genera anager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Brown and Caldwell (B &C) to provide design services for the Solids Handling
Improvements Project, District Project 7260, in the amount of $550,000.
FINANCIAL IMPACTS: The estimated design cost for this project, including District
staff, is $600,000. A detailed estimate of the construction cost will be completed after
the project design; the total project cost is expected to be in the range of $6,500,000.
When the construction scope of work and estimate are available, a budget for the
engineering services during construction will be negotiated with B &C.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to design the project
using in -house engineering. This project requires specialized expertise, which is not
available at the District at this time.
BACKGROUND: The Solids Handling Plan, which was updated in September 2005,
recommended that the District immediately improve the equipment for handling
biosolids to address emergency or non - routine operation. The plan also recommends
that the ash handling system be upgraded concurrently.
Page 1 of 4
N: \PESUP \Position Papers \Rathunde \7260_Execute Agreement.doc 10/11/2006 3:21 PM
POSITION PAPER
Board Meeting Date: October 19, 2006
subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH BROWN AND CALDWELL TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE SOLIDS HANDLING IMPROVEMENTS
PROJECT, DISTRICT PROJECT 7260
Specific improvements and modifications recommended by the plan that will be
addressed in this project include the following (see Attachment 1 for the project
location):
• Design and construction of a drive through ash and sludge truck loading facility
• Evaluation of the cake pump /cake hopper /dewatering centrifuge system and look
into options to increase throughput capacity
• Modification of the furnace's ash conveying system
• Replacement of the ash system diverter valves and worn ash system piping
The existing sludge loading station was not designed for processing the entire sludge
production for any length of time. Therefore, a properly designed sludge truck loading
station is required. In addition, the existing ash load out facility system relies on a
single conveyor train and, therefore, lacks redundancy. To address these issues, a
truck loading facility will be designed and built north of the Solids Conditioning Building
(SCB) to replace the existing ash and sludge loading facilities. The new truck loading
facility would have an elevated operator's station for monitoring the truck loading
operation and new facilities for wash down, odor control, and a dust collection system to
minimize fugitive ash emissions.
A capacity analysis in the Solids Handling Plan found that the current setup of the
dewatered cake hoppers and cake pumps has a bottleneck that should be evaluated to
improve capacity of that system. The analysis concluded that modifications to the
centrifuge and cake hopper equipment could result in significant energy savings by
allowing the system to operate more efficiently. Evaluation of this system is included in
this project.
The ash system collects the ash at the bottom of the furnaces, the waste heat boilers,
and the scrubbers and coveys it to storage bins. Proper functioning of the ash system
is critical for the successful operation of the furnaces. The ash system must provide
continual, uninterrupted removal of ash from the furnaces to prevent upsets and
potential permit violations. This project would make improvements to the current ash
handling system by expanding the existing pneumatic conveying piping to replace the
screw conveyers, replace malfunctioning ash diverter valves, and replace worn ash
collection piping.
Page 2 of 4
N:\PESUP \Position Papers \Rathunde \7260_Execute Agreement.doc 10/11/2006 3:21 PM
POSITION PAPER
Board Meeting Date: October 19, 2006
subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH BROWN AND CALDWELL TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE SOLIDS HANDLING IMPROVEMENTS
PROJECT, DISTRICT PROJECT 7260
District staff recently received proposals from four (4) consulting firms for the design of
the Primary Sedimentation Tanks Expansion Project and the A -Line Project. Raines,
Melton & Carella, Inc. was selected for the Primary Sedimentation Tanks Expansion
Project and Carollo Engineers was selected for the A -Line Project. B &C was ranked
very highly in both selection processes and put forth a significant level of effort. In
recognition of their effort, staff requested a Statement of Qualification from B &C for the
Solids Handling Improvements. B &C was found to bean excellent fit for this project
based on their experience in designing similarly sized projects, their staff, and their
proposed subconsultant, Pneumatic Conveying Consultants. This subconsultant
specializes in the design of ash handling systems. Therefore, staff recommends
selecting B &C for this work based on their performance in two prior formal selection
processes and their excellent qualifications to perform this work.
Staff has negotiated an agreement with B &C in an amount not to exceed $550,000 for
design and bidding only. B &C will be also needed to provide support during the
construction. The amount of this contract will be negotiated at that time.
The Solids Handling Improvements Project is included in the Fiscal Year 2006 -07
Capital Improvement Budget, pages TP -19 and TP -20. The design for the project will
start this month and will be completed by May 2007. Following the bidding and
awarding processes, construction of the Solids Handling Improvements Project will
commence in Fall 2007.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to existing sewage facilities with either no increase in design capacity or non -
growth related capacity increases for emergency standby purposes. Approval of this
award establishes the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with Brown and Caldwell in the amount of
$550,000, for the design of the Solids Handling Improvements Project,
District Project 7260.
Page 3 of 4
N:\PESUP \Position Papers \Rathunde \7260_Execute Agreement.doc 10/11/2006 3:21 PM
ATTACHMENT 1
SOLIDS HANDLING IMPROVEMENTS PROJECT
DISTRICT PROJECT NO. 7260
SITE MAP
Page 4 of 4
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4Ge n! D.x ref mn -* 1B 6
Solids Handling
Improvements Project
cC sD
Central Contra Costa Sanitary District
Project Goals
• Improve biosolids handling equipment to
address emergency or non - routine
operation
• Upgrade ash handling, loading, and storage
facilities to provide redundancy and reduce
maintenance
• Upgrade sludge loading facility to improve
capability and provide odor control for the
facility
• Improve dewatered sludge handling
capability
Scope of the Project
• Design a sludge and ash truck loading
facility
Evaluate potential ash storage
improvements
Ash Loading Facility
Sludge Loading Station
Scope of the Project
• Design a sludge and ash truck loading facility
• Evaluate potential ash storage improvements
Evaluate the cake pump /cake
hopper /centrifuge system
Cake Hoppers /Cake Pumps
Scope of the Project
• Design a sludge and ash truck loading facility
• Evaluate potential ash storage improvements
• Evaluate the cake pump /cake hopper /centrifuge
system
• Modify the ash conveying system, replace
ash system diverter valves, and replace
worn ash piping
Ash Conveying System
Schedule and Cost
• Design: Nov '06 through May `07
• Construction: July '07 through June 108
• Estimated Total Project Costs: $6,000,000
Consultant Selection
• Brown & Caldwell (B &C) was only consultant to
propose on both the Primary Sedimentation Tank
Expansion Project and A -Line Interceptor Project
• B &C expended considerable effort and ranked very
highly, but was not selected for either project
• In recognition of their considerable expertise, staff
requested a proposal from B &C for this Solids
Handling Improvements Project
• B &C and their sub consultant, Pneumatic
Conveying Consultants, were found to be an
excellent fit for this project
Recommendation
Authorize General Manager to execute
professional engineering services
agreement with Brown and Caldwell
Solids Handling
Improvements Project
Questions?
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 9. a. TREATMENT PhANT
Type of Action: AUTHORIZE 90 -DAY NOTICE OF TERMINATION
subject: CONSIDER AUTHORIZING A 90 -DAY NOTICE OF TERMINATION TO
BULLDOG GAS AND POWER, LLC, FOR THE GAS SALES AGREEMENT
DATED NOVEMBER 1, 2002
Submitted By: Douglas J. Craig Initiating Dept. /Div.: Plant Operations
Director of Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
nf�
James M. elly,
General Manager
ISSUE: Board authorization is required to issue a 90 -day notice of termination for the
gas sales agreement with Bulldog Gas and Power, LLC (Bulldog).
RECOMMENDATION: Authorize a 90 -day notice of termination to Bulldog Gas and
Power, LLC, effective February 1, 2007, and direct staff to propose a new long -term
agreement for purchase of landfill gas.
FINANCIAL IMPACTS: If the gas sales agreement is terminated and natural gas is
used in lieu of landfill gas, the District could incur additional costs that would vary
depending on the actual cost to purchase natural gas.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors could decide not to
terminate the agreement and use landfill gas. The availability and volume of landfill gas
will depend on Bulldog's effectiveness at removing the condensate in the landfill gas.
Alternatively, the Board of Directors could issue a notice of termination and either use
natural gas or renegotiate the landfill gas agreement with the possibility of more
favorable terms and conditions.
BACKGROUND: The gas sales agreement with Bulldog expires on November 1, 2006,
and is automatically renewed for one year if neither party issues a 90 -day notice of
termination. On July 25, 2006, Bulldog sent the District a notice of termination. Bulldog
representatives stated the basis of the notice was uncertainties associated with
excessive condensate in the landfill gas. On September 20, 2006, Bulldog rescinded
the notice of termination and stated the source of the condensate problem had been
identified and a methodology for resolving the problem had been developed to prevent
a recurrence of the problem. Bulldog has been working to resolve the condensate
problem and has been working cooperatively with District staff. Completion of Bulldog's
efforts is estimated to be late October. The effectiveness of Bulldog's efforts will not be
known until gas is delivered to the District.
N: \POSUP \Correspondence \Position Papers\2006 \Bulldog -90 -Day Notice.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: October 19, 2006
subject CONSIDER AUTHORIZING A 90 -DAY NOTICE OF TERMINATION TO BULLDOG
GAS AND POWER, LLC, FOR THE GAS SALES AGREEMENT DATED
NOVEMBER 1, 2002
The District Board of Directors authorized staff to prepurchase natural gas in lieu of
landfill gas through June.2007 in case Bulldog could not reliably deliver landfill gas and
to protect the District from having to buy natural gas on the spot market at potentially
unfavorable market prices.
If the Board of Directors authorizes a 90 -day notice of termination, the agreement would
terminate on February 1, 2007. During this period, Bulldog and District staff could
develop a long -term agreement if the condensate issues have been resolved. A
proposed long -term agreement would include changing the termination date of the
agreement and possibly extending the time period for notices of termination. The
current termination date is in November, and November is generally not a favorable
month to purchase natural gas. Any unresolved condensate issues and their impacts
could be addressed during agreement negotiations.
RECOMMENDED BOARD ACTION: Authorize a 90 -day notice of termination to
Bulldog Gas and Power, LLC, effective February 1, 2007, and direct staff to propose a
new long -term agreement for purchase of landfill gas.
N: \POSUP \Correspondence \Position Papers\2006 \Bulldog -90 -Day Notice.doc Page 2 Of 2
9.a
,GAS SALES AGREEMENT
Douglas J. Craig
Board Meeting
October 19, 2006
CURRENT STATUS OF
LANDFILL GAS DELIVERY
d
K9
1
is
ISSUES WITH GAS SALES
s AGREEMENT
♦ November not a favorable expiration
month
♦ 90 -day notice of termination too short
♦ Review of price structure
♦ Long -term contract
-- VALUE OF GAS SALES
AGREEMENT
♦ Expense to use $200,0001year
landfill gas
K
�rJ LIFE OF LANDFILL
♦ Projected to be at least ten years
♦ New wells needed to maintain
volume
♦ New wells scheduled for 2007
_I
RECOMMENDATIONS
♦ Authorize a 90 -day Notice of Termination
to Bulldog Gas and Power, effective
February 1, 2007.
♦ Direct staff to propose a long -term
agreement for purchase of landfill gas
3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 19, 2006 No.: 11.a. BUDGET AND FINANCE
Type of Action: RECEIVE AUDITED FINANCIAL STATEMENTS
subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL
YEAR ENDED JUNE 30, 2006
Submitted By:
Debbie Ratcliff, Controller
Initiating DeptJDiv.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ZI l
D. Ratc)ff � r Vgraves
l
ames M. elly,
eneral rqanager
ISSUE: The audited financial statements of the Central Contra Costa Sanitary District
for the Fiscal Year ended June 30, 2006, are being submitted to the Board of Directors.
RECOMMENDATION: Receive the audited financial statements for the Fiscal Year
ended June 30, 2006.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: The firm of Vavrinek, Trine, Day & Co., Certified Public Accountants,
has completed its examination of the District's financial statements for the Fiscal Year
ended June 30, 2006, and has submitted the audited financial statements and auditor's
opinion thereon.
In the routine performance of their examination of the financial statements, the auditors
evaluate the District's internal accounting controls to determine the nature and extent of
the auditing procedures required. Based on their observations during the course of the
examination, the auditors routinely advise District management of any recommendations
to improve the system of internal accounting controls. There were no recommendations
for improvements in internal controls this year.
The audited financial statements were reviewed in detail at the Budget and Finance
Committee meeting on October 2, 2006, and will be reviewed with the full Board at the
October 19, 2006, Board Meeting. A copy of the audited financial statements has been
received by the Board under separate cover.
N:\ ADMINSUP\ADMIN \POSPAPER\Audited Financial Statements 10- 19- 06.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: October 19, 2006
subject. RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL
YEAR ENDED JUNE 30, 2006
In accordance with Government Code Section 53891, information from the audit will be
used to prepare a report to the State Controller's office. The report will be sent
electronically by the annual deadline of November 1, 2006.
RECOMMENDED BOARD ACTION: Receive the audited financial statements for the
Fiscal Year ended June 30, 2006.
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