HomeMy WebLinkAbout6/1/2006 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTIONS
subject: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFERS OF DEDICATION FROM REBECCA S. LINDSTROM AND LINHARES
LANE LLC IN THE ALAMO AREA, JOB 5791, PARCELS 2 AND 3
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. Mullin M. C. Swanson A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt resolutions accepting public sewer improvements and
offers of dedication, and authorizing staff to record the documents with the Contra Costa
County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolutions will accept
easements that are required for a recent public sewer extension in Linhares Lane in
Alamo (as shown on Attachment 1). Staff has reviewed the easement documents,
inspected the public sewer improvements, and determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting Job 5791 public
sewer improvements and offers of dedication from Rebecca S. Lindstrom and from the
Linhares Lane LLC. Authorize recording of the resolutions with the Contra Costa
County Recorder.
Page 1 of 2
N: \ENVRSEC \Position Papers \Mullin\2006 \5791 Pos Paper Adopt Res 6- 1- 06.doc
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 3.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE SOLIDS CONDITIONING
BUILDING VENTILATION IMPROVEMENTS PROJECT, PHASE 2,
DISTRICT PROJECT 7227, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
Submitted By. Initiating Dept.Miv.:
Gary E. Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
G. Rathunde B. Thani A. Farrell
ISSUE: Construction has been completed on the Solids Conditioning Building
Ventilation Improvements Project, Phase 2, District Project 7227, and the work is now
ready for acceptance.
RECOMMENDATION: Accept the contract work for the Solids Conditioning Building
Ventilation Improvements Project, Phase 2, District Project 7227, and authorize the
filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: In 1997, a study was conducted on the ventilation flow patterns in
the Solids Conditioning Building, and indicated there were several areas in the building
that had little or no ventilation airflow. This loss of air circulation could cause build -up
of odors, hydrogen sulfide, and carbon monoxide.
This project installed two air handlers to supply tempered air to the centrifuge and cake
pump areas; installed five new supply air fans in the existing plenum; installed a new
exhaust air fan system to ventilate the centrifuge and cake pump areas; and replaced
two auxiliary air fans associated with the furnaces to act as backups to the two existing
shaft cooling air fans.
On June 2, 2005, the Board of Directors awarded a contract for the construction of the
project to Monterey Mechanical Company. The Notice to Proceed was issued on
June 27, 2005. The work was substantially completed in April 2006. The remaining
items of work consist of minor punch -list items, which do not affect the project
acceptance.
KTESUP \Position Papers \Rathunde \7227 Accept.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: June 1, 2006
subject: ACCEPT THE CONTRACT WORK FOR THE SOLIDS CONDITIONING
BUILDING VENTILATION IMPROVEMENTS PROJECT, PHASE 2,
DISTRICT PROJECT 7227, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
The total authorized budget for the project is $1,565,000. The budget includes the cost
of engineering design, District forces, testing services, contractor services, etc. An
accounting of the project costs will be provided to the Board at the time of project
closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Solids
Conditioning Building Ventilation Improvements Project, Phase 2, District Project 7227,
and authorize the filing of the Notice of Completion.
N:\PESUP \Position Papers \Rathunde \7227 Accept.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 3.c. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF
COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT
PROTECTIVE COATING, PHASE 3, DISTRICT PROJECT 7233, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Nathan Hodges, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
4t
N. Hodges B. Than
A. Farrell
General
ISSUE: Construction has been completed on the Treatment Plant Protective Coating,
Phase 3, District Project 7233, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Treatment Plant Protective
Coating, Phase 3, District Project 7233, and authorize the filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
Z
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is required under California Civil Code Section 3093.
BACKGROUND: This project is part of the long -term protective coating program for
the treatment plant. Coating work took place at the secondary clarifiers, electrical
substations throughout the treatment plant and aeration tanks (see Attachments 1A
and 1 B for work locations). Protective coatings were applied to submerged steel,
piping, conduits and electrical enclosures. Work also included tape wrapping of
24 -inch aeration headers to extend their useful life, and construction and expansion
joints in the Aeration Tanks were sealed.
Piping was also replaced where significant amounts of corrosion had taken place or to
provide operational flexibility. This work included replacing a 3 Water pipe manifold in
the Pump and Blower Building, sludge piping in the Solids Conditioning Building and
DAF area, and a new sump to collect discharge from the clearwell under - drain.
South Quad Clarifier No. 4 sustained damage in August 2005. Groundwater pressure
built up and caused the bottom slab to lift. With the slab uplift, the clarifier mechanism
was uplifted and shifted out of plumb. The bottom slab was also damaged. In
NAPESUMPosition Papers \Hodges \7233 Acceptanm.doc Page 1 of 4
POSITION PAPER
Board Meeting Date: June 1, 2006
Subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT
PROTECTIVE COATING, PHASE 3, DISTRICT PROJECT 7233, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
January 2006, the Board of Directors authorized a settlement agreement with the
Contractor that stipulated the extent of repair work and cost sharing. Work has been
completed for the repair to South Quad Clarifier No. 4. The bottom slab has been
restored and the clarifier mechanism leveled. The clarifier returned to service
May 1, 2006.
On May 5, 2005, the Board of Directors authorized the award of a contract for the
construction of the project to Kaweah Construction Company. The Notice to Proceed
was issued on May 31, 2005. The project was substantially complete on May 15, 2006.
The remaining items of work consist of minor punch -list items that do not affect the
project acceptance.
The total authorized budget for the project is $1,912,000. The budget includes the cost
of construction as well as the cost of engineering design, District forces, testing
services, and contractor services. An accounting of the project costs will be provided to
the Board of Directors at the time of project closeout. It is appropriate to accept the
contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Treatment Plant
Protective Coating, Phase 3, District Project 7233, and authorize the filing of the Notice
of Completion.
N:\PESUP \Position Papers \Hodges \7233 Acceptance.doc Page 2 of 4
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Y central Contra Costa TREATMENT PLANT PROTECTIVE COATING Attachment
Sanitary District
AND PIPING RENOVATIONS, PHASE 3
District Project 7233 1A
7 Project Area Locations
N
Page 3 of 4
AREA 11 - DRAINAGE
SUMP & PIPELINE
AREA 3 -
SUBSTATION 40
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FEET
Central Contra Costa TREATMENT PLANT PROTECTIVE COATING Attachment
Sanitary District AND PIPING RENOVATIONS, PHASE 3
District Project 7233 1B
Project Area Locations
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Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006
Type of Action: INFORMATIONAL
No.: 3.d. CONSENT CALENDAR
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE WALNUT CREEK
SEWER RENOVATIONS, PHASE 3, DISTRICT PROJECT 5929
submitted By: Initiating Dept /Div.:
Paul Seitz, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
PW a
P. Seitz A. AntffiMak cki A. Fa
General
ISSUE: All work has been completed on the Walnut Creek Sewer Renovations,
Phase 3, District Project 5929, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This closeout will result in $131,807 being returned to the
Collection System Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Work completed under this project included the reconstruction of
approximately 7,100 linear feet of 6- and 8 -inch sewer lines in thirteen (13) locations
(see Attachment 1 for map). Five (5) sites were located in the public right of way, five
(5) sites in easements and private streets, and the remaining three (3) sites were in
both easements and the public right of way. Construction of the sewers in easements
involved close cooperation with customers for site access and restoration.
On June 2, 2005, the Board of Directors authorized the award of a construction contract
for this work for $1,387,055 to California Trenchless, Inc. The contractor was issued a
Notice to Proceed that was effective July 11, 2005, with a completion date of
January 11, 2006. The District had beneficial use of the work on December 6, 2005.
The remaining items of work consisted of punch -list items, which have since been
completed.
The original construction contract amount was $1,366,095. Construction change orders
were issued in the total amount of $48,811. Change orders for the project included
$40,724 for added sites and work, and $8,087 for changed site conditions (e.g.,
unknown utilities, concrete). The project was bid with the provision for sites, as
identified by the Collection System Division, to be added during the construction of the
project. The total amount paid to the Contractor was $1,414,906.
N: \PESUP \Cbradley \Position Papers\2006\June \5929 - Closeout Position Paper.doc Page 1 of 4
POSITION PAPER
Board Meeting Date: June 1, 2006
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE WALNUT CREEK
SEWER RENOVATIONS, PHASE 3, DISTRICT PROJECT 5929
The total authorized budget for the project was $2,083,000, which included a
contingency of $207,945. The total project cost was $1,951,193, which is
approximately 6.3% less than the budgeted amount. The project closeout will result in
$131,807 being returned to the Collection System Program (see Attachment 2 for
Expenditure Summary).
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
N: \PESUP \Cbradley \Position Papers\2006 \June \5929 - Closeout Position Paper.doc Page 2 of 4
Central Contra Costa
Sanitary District
Walnut Creek Renovations Phase 3
CCCSD 5929
Page 3 of 4
Attachment
ATTACHMENT 2
EXPENDITURE SUMMARY
WALNUT CREEK SEWER RENOVATIONS, PHASE 3
DISTRICT PROJECT 5929
ACTIVITY
COST
Total Budget
$2,083,000
Construction Contract
$1,366,095
Orders
$48,811
-Change
Change Orders - % of Construction
3.6%
Total Construction Amount
$1,414,906
Engineering, Design, Construction Management,
Administration
$525,862
Engineering, Design, CM, Admin - % of Construction
37.2%
TOTAL PROJECT EXPENDITURES
$1,951,193
AMOUNT TO BE RETURNED TO THE COLLECTION
SYSTEM PROGRAM
$131,807
N: \PESUP \Cbradley \Position Papers\2006\.June \5929 - Closeout Position Paper.doc Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 3.e. CONSENT CALENDAR
Type of Action: AUTHORIZE ATTENDANCE
Subject: AUTHORIZE TWO CHEMISTS' ATTENDANCE AT DEMONSTRATIONS
OF INDUCTIVELY COUPLED PLASMA / MASS SPECTROMETERS IN
SEATTLE, WASHINGTON
Submitted By:
Bhupinder S. Dhaliwal
Laboratory Superintendent
Initiating Dept./Div.:
Operations / Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
B. -s /D _
B. Dhaliwal J. Kelly
General
ISSUE: Specific approval by the Board of Directors is required for travel that is out of
state.
RECOMMENDATION: Approve the attendance of two Chemists at a demonstration of
inductively coupled plasma / mass spectrometers (ICP /MS) in Seattle, Washington.
FINANCIAL IMPACTS: The total approximate cost will be $1,000. There are sufficient
funds in the Operations Department Technical Training, Conferences, and Meetings
budget to cover the cost of this trip.
ALTERNATIVES /CONSIDERATIONS: The District could not attend the demonstrations
or could send only one attendee.
BACKGROUND: The District's Environmental Laboratory currently uses atomic
absorption (AA) technology to meet our regulatory requirements for metals analyses.
However, AA technology cannot accurately achieve the detection requirements currently
specified or proposed by the Regional Water Quality Control Board (RWQCB). An
ICP /MS has been included in the fiscal. year 2006 — 2007 budget because it has lower
detection limits, is not prone to metal interferences, and significantly increases
productivity as compared to AA.
The District's Environmental Laboratory staff, working with Purchasing staff, has
identified two suppliers, Agilent Technology and Thermo Electron Corporation, as the two
most qualified suppliers of ICP /MS instruments to meet the District's needs. At this time,
it is appropriate to witness demonstrations of the ICP /MS at both suppliers' laboratories
and at a production laboratory.
Page 1 of 2
N: \POSUP \Correspondence \Position Papers\2006 \Seattle Visit.doc
POSITION PAPER
Board Meeting Date: June 1, 2006
Subject AUTHORIZE TWO CHEMISTS' ATTENDANCE AT DEMONSTRATIONS
OF INDUCTIVELY COUPLED PLASMA / MASS SPECTROMETERS IN
SEATTLE, WASHINGTON
Laboratory staff is scheduled to visit the Thermo Electron Corporation Demonstration
Laboratory in Santa Clara on June 6, 2006. However, Agilent Technology's
demonstration laboratory is in Seattle, Washington. Additionally, we have learned that
King County Environmental Laboratory recently purchased ICP /MS from both Agilent
Technology and Thermo Electron Corporation. Staff requests approval to have two
Chemists attend ICP /MS demonstrations at Agilent Technologies Demonstration
Laboratory and King County Environmental Laboratory in June or early July. Attendance
by two Chemists is requested because the District would benefit both by their combined
experience of running instruments similar to ICP /MS and by having two perspectives from
the observers attending the demonstrations.
RECOMMENDED BOARD ACTION: Authorize two Chemists' attendance at
demonstrations of ICP /MS in Seattle, Washington.
Page 2 of 2
N: \POSUP \Correspondence \Position Papers\2006 \Seattle Visit.doc
CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2006 -2007 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE FY 2006 -2007 SEWER SERVICE CHARGE
RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
SUGGESTED AGENDA
June 1, 2006
President Menesini will announce that two separate public hearings will be
conducted:
(1) Approval of the FY 2006 -07 Operations and Maintenance (0 &M)
Budget, Debt Service Fund Budget and Self- Insurance Fund
Budget, and establishment of the 2006 -07 Sewer Service Charge
rates; and
(2) Collection of the FY 2006 -07 Sewer Service Charges on the County
tax roll
Call for staff report on both Public Hearings.
2. Open first public hearing and call for comments.
3. Close public hearing.
4. Board deliberation, and:
a. Vote to approve the FY 2006 -07 0 &M Budget, Debt Service Fund
Budget and Self- Insurance Fund Budget, incorporating sewer
service charge as determined by resolution to be considered
separately; and
b. Vote to adopt resolution setting sewer service charge for FY 2006-
07, to be incorporated in the FY 2006 -07 budget.
••
C. Request additional information from staff and continue the public
hearing to June 15, 2006.
5. Open second public hearing and call for comments.
6. Close public hearing.
7. Board deliberation, and:
Vote to adopt resolution allowing collection of sewer service charge on the
County tax roll.
4.a.
r
TOTAL DISTRICT REVENUE & EXPENSE
2006 — 2007 BUDGET
Total District Operations & Sewer
Maintenance Construction
Revenues $85,764,000 $46,976,000 $38,788,000
Expenses
88,959,356
54,207,356
34,752,000
Revenues Over Expenses
($3,1913561
($7.231.3561
4 36,000
Funds Available 06 -30 -07
$66,500,000
$7,100,000
$59,400,000
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
OPERATING AND MAINTENANCE
2005 -2006 BUDGET COMPARED TO 2006 -2007 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/07
2005 -2006
Budget
$47,818
47,189
629
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
2006 -2007
Budget
$46,976
54,207
7 231
$7,091
%
Increase
(Decrease)
(1.8 %)
14.9%
KEY INCREASES 2005 -2006 BUDGET
TO 2006 -2007 BUDGET
N :WDMINSUPVWDMIN\RATCLIFF\Budget Overheads 2006- 2007.doc
Dollar Increase
(Decrease)
% Increase
2005 -2006 Budget
$47,188,613
Salaries
1,000,448
5.0%
Benefits
3,442,985
30.0
Chemicals
105,000
9.8
Utilities
958,280
19.6
Repairs & Maintenance
137,465
4.7
Hauling & Disposal
68,800
7.0
Professional & legal
18,950
3.9
Outside Services
118,270
5.7
Self Insurance
450,000
180.0
Materials & Supplies
110,050
7.0
All Other
608,495
45.0
2006 -2007 Budget
$54,207,356
14.9%
N :WDMINSUPVWDMIN\RATCLIFF\Budget Overheads 2006- 2007.doc
DEBT SERVICE FUND
2006 -2007 BUDGET
(000 Omitted)
Revenue
Debt Service
$3,882
Interest Expense 1,609
Principal Payments 2,273
TOTAL $3,882
N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2006- 2007.doc
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STAFF RECOMMENDATIONS
1. Approve FY 2006 -2007 Operations and Maintenance
Budget, Debt Service Fund Budget and Self- Insurance
Fund Budget.
2. Approve Resolution establishing the 2006 -2007 Sewer
Service Charge rate at $289.
3. Approve Resolution authorizing collection of 2006 -2007
Sewer Service Charges on County tax roll.
N :\ADMINSUPWDMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 4.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING
subject. CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2006 -2007 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE
ESTABLISHMENT OF THE 2006 -2007 SEWER SERVICE CHARGE RATES, AND
ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX
ROLL FOR COLLECTION
Submitted By:
DEBBIE RATCLIFF
CONTROLLER
Initiating Dept /Div.:
ADMINISTRATIVE /FINANCE &
ACCOUNTING
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. Ratcli . yt sgraves
General
ISSUE: The District Code and State law require public hearings for the establishment
of the Sewer Service Charge rates for FY 2006 -2007 and on placing the current Sewer
Service Charges on the County tax roll for collection. Although not required by law, the
District will hold a public hearing to receive public comment on the FY 2006 -2007
Operations and Maintenance Budget, Debt Service Fund Budget and the Self -
Insurance Fund Budget.
RECOMMENDATION: Conduct two separate Public Hearings and upon their
respective conclusions, take the following actions, if considered appropriate:
Approve the FY 2006 -2007 Operations and Maintenance Budget (O &M), Debt
Service Fund Budget and Self- Insurance Fund Budget
• Approve a resolution that establishes the 2006 -2007 Sewer Service Charge rate
schedule of $289 per residential unit.
Approve a resolution authorizing collection of the 2006 -2007 Sewer Service
Charges on the County tax roll.
FINANCIAL IMPACTS: The draft FY 2006 -2007 O &M Budget is based on a $9 rate
increase in the Sewer Service Charge for a total of $289 per residential unit equivalent,
allocating $213 to Operations and Maintenance and $76 to the Sewer Construction
Fund. Also, a $5 million allocation towards the unfunded liability associated with GASB
45 post retirement benefits is included in the draft 2006 -2007 budget. This allocation
will remain unencumbered until action by the Board. The proposed $9 Sewer Service
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 01- 06.doc
POSITION PAPER
Board Meeting Date: June 1, 2006
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2006 -2007 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND ON PLACING
CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR
COLLECTION
Charge increase would generate approximately $1,395,000 in new revenue for fiscal
year 2006 -2007 to be allocated between O &M and the Sewer Construction Fund. The
proposed budget would result in a decrease to O &M reserves at fiscal year end of $7.2
million for a projected O &M reserve balance at June 30, 2007, of $7.1 million.
Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for
collecting the Sewer Service Charge on the tax roll. The County fee, which
approximates $87,000 annually, is more economical than the alternative of direct billing
by the District.
ALTERNATIVES /CONSIDERATIONS: The Board could decide not to increase the
Sewer Service Charge for FY 2006 -2007, keeping the Sewer Service Charge at the
current $280, or choose another amount of increase. Staff does not recommend this
action.
BACKGROUND: The FY 2006 -2007 Operations and Maintenance Budget was
submitted for review at the May 18, 2006, Board Meeting. A detailed presentation was
made to the Board at that meeting and a copy of the overheads used is attached (see
Attachment 1).
A legal notice was published in the Contra Costa Times for the June 1, 2006, Public
Hearing to receive public comment on the FY 2006 -2007 Operations and Maintenance
Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, for the
establishment of the Sewer Service Charge rate for FY 2006 -2007 and on collection of
the 2006 -2007 Sewer Service Charges on the County tax roll.
It is recommended that two separate hearings be held to consider the matters
described.
Hearing to receive public comment on the FY 2006 -2007 Operations and
Maintenance (OW Budget. Debt Service Fund Budget and Self- Insurance Fund
Budget and for the establishment of the Sewer Service Charge rate for 2006 -2007
of 289:
The FY 2006 -2007 O &M Budget and Debt Service Fund Budget were submitted
to the Board of Directors for initial review at the May 18, 2006, Board Meeting
and the Self- Insurance Fund Budget was presented at the April 20, 2006, Board
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 01- 06.doc
POSITION PAPER
Board Meeting Date: June 1, 2006
Subject CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2006 -2007 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND ON PLACING
CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR
COLLECTION
Meeting. All three are scheduled for approval at the June 1, 2006, Board
Meeting. Upon approval of the three budgets and determination of adequate
levels of reserves, the Board must establish the 2006 -2007 Sewer Service
Charge rates. Based on the financial scenario discussed at the Board Financial
Planning and Policy Workshop, and subsequent Board meeting presentations,
the Board is being asked to approve a resolution establishing the 2006 -2007
Sewer Service Charge rate at $289 (see Attachment 2).
Alternatively, the Board can modify the Sewer Service Charge to a different rate,
or maintain the current rate for fiscal year 2006 -2007. A second resolution is
attached reflecting the "no -rate increase" scenario also presented at the Board
Workshop indicating the need for increased rates in the future for this option
(see attachment 3).
Hearing to consider collection of the FY 2006 -2007 Sewer Service Charges on the
County tax roll:
The law requires that a public hearing be held each year before the Sewer
Service Charge can be placed on the County tax roll. The Sewer Service
Charge has been collected on the County tax roll since inception of the service
charge in 1976. Collection on the tax roll provides the most economical and
efficient means for the District to collect the charges for approximately 105,000
accounts.
RECOMMENDED BOARD ACTION: Conduct two separate public hearings and upon
their respective conclusions, take the following actions, if considered appropriate:
• Approve the FY 2006 -2007 Operations and Maintenance Budget, Debt Service
Fund Budget and Self- Insurance Fund Budget and
Approve a resolution establishing the 2006 -2007 Sewer Service Charge rate at
$289.
Approve a resolution authorizing collection of the FY 2006 -2007 Sewer Service
Charges on the County tax roll.
N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 01- 06.doc
ATTACHMENT 1
2006 -2007 O &M BUDGET
ASSUMPTIONS
REVENUE ASSUMPTIONS:
Sewer Service Charge - $289
$213 Allocated to O &M
$76 Allocated to Sewer Construction
Total Budgeted Ad Valorem Tax $11 million:
$3.7 Million Allocated to Debt Service Fund
$7.3 Million Allocated to Sewer Construction Fund
EXPENSE ASSUMPTIONS:
$5 Million allocation for GASB 45 post retirement benefits
Retirement Expense - 2.7% increase in rate
Increases to Healthcare costs for active employees (7=8 %)
Administrative Overhead percentage- increased from 90% to 103%
N :\ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
O &M REVENUES, EXPENSES, AND RESERVES
FISCAL YEAR 2004 -2005 THROUGH 2006 -2007
(000 Omitted)
Revenues:
Sewer Service Charge
City of Concord
Other
Total Revenues
Expenses:
Total Net Expenses
Fund Balance -
Beginning Of Year
Revenues Over Expenses
Fund Balance -
End Of Year
Sewer Service Charge Rate
(O &M Portion Only)
Total Sewer Service Charge
Sewer Service Equivalent
2004 -2005 Current 2006 -2007
Actual Projected Budget
2005 -2006
$32,283
$37,992
$34,687
6,603
7,600
8,900
3,371
3,140
3,389
42,257
48,732
46,976
42,295
45,303
54,207
10,931
10,893
14,322
(38)
3,429
(7,231)
10,893
14,322
7,091
204
234
213
N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2006- 2007.doc
$280 $280 $289
$162,850
TOTAL DISTRICT REVENUE & EXPENSE
2006 — 2007 BUDGET
Total District
Revenues
$85,764,000
Expenses
88,959,356
Revenues Over Expenses
1S3.195.3561
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
Operations & Sewer
Maintenance Construction
$46,976,000 $38,788,000
54,207,356 34,752,000
OPERATING AND MAINTENANCE
2005 -2006 BUDGET COMPARED TO 2006 -2007 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/07
2005 -2006
Budget
$47,818
47,189
29
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
2006 -2007
Budget
$46,976
54,207
72 1
$7,091
Increase
(Decrease)
(1.8 %)
14.9%
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N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
2005 -2006
2006 -2007
Increase
Budget
Budget
(Decrease)
Salaries & Wages
$20,087
$21,087
$1,000
Retirement
6,723
7,481
758
Medical Insurance
4,073
4,529
456
Dental Insurance
653
659
6
Workers' Compensation
607
510
(97)
Vacancy Factor
(425)
(510)
(85)
Capitalized Adm.
(2,256)
(2,963)
(707)
Overhead
All Other
2,105
5,218
3113
Total Labor Costs
11
4 444
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
KEY INCREASES 2005 -2006 BUDGET
TO 2006 -2007 BUDGET
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
Dollar Increase
(Decrease)
Increase
2005 -2006 Budget
$47,188,613
Salaries
1,000,448
5.0%
Benefits
3,442,985
30.0
Chemicals
105,000
9.8
Utilities
958,280
19.6
Repairs & Maintenance
137,465
4.7
Hauling & Disposal
68,800
7.0
Professional & legal
18,950
3.9
Outside Services
118,270
5.7
Self Insurance
450,000
180.0
Materials & Supplies
110,050
7.0
All Other
608,495
45.0
2006 -2007 Budget
$54,207,356
14.9%
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
DEBT SERVICE FUND
2006 -2007 BUDGET
(000 Omitted)
Revenue
Debt Service
$3,882
Interest Expense 1,609
Principal Payments 2,273
TOTAL $3,882
N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2006- 2007.doc
ATTACHMENT 2
RESOLUTION NO.
A RESOLUTION OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
SETTING SEWER SERVICE CHARGES TO BE IMPOSED FOR 2006 -2007
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program to finance the services and facilities furnished by the District, and
WHEREAS, on June 3, 2004, the Board of Directors of the District conducted a
public hearing and adopted Ordinance No. 232 authorizing the Sewer Service Charge
rate to be $280 per Residential Unit Equivalent (RUE) for fiscal year 2004 -05, $288 per
RUE in 2005 -06, and $297 per RUE in 2006 -07; and
WHEREAS, provisions of Ordinance No. 232, now encoded as Section
6.34.010B of District Code, provide that the District Board shall determine whether the
increases previously established in rates for the fiscal years of 2005 -2006 and 2006-
2007 continue to be necessary after consideration of the District's financial condition
and proposed budget; and
WHEREAS, on April 7, 2005, the Board of Directors of the District determined
that the increase to $288 per RUE in the Sewer Service Charge rate previously
approved for fiscal year 2005 -06, was not necessary and the rate to be imposed for
fiscal year 2005 -06 would remain at $280 per RUE; and
WHEREAS, the Board of Directors of the District has reviewed the projected
revenues and has determined that a Sewer Service Charge rate of $289 per RUE
should be imposed for fiscal year 2006 -07, such rate being less than the amount of
$297 per RUE previously authorized by Ordinance No. 232.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
Section 1.
The Board of Directors finds that, notwithstanding Ordinance No. 232 set the rate per
RUE for 2006 -2007 at $297, the amount to be imposed pursuant to Section 6.34.0108
of the District Code shall be in the lesser amount of $289 per RUE for fiscal year 2006-
2007.
Section 2.
As of July 1, 2006, Sewer Service Charges for each User Group shall be at the rates set
forth in Schedule of Sewer Service Charge Rates calculated on the basis of $289 per
RUE as presented in Exhibit "A" to this Resolution, which exhibit is hereby incorporated
in full herein by this reference, and shall continue thereafter in effect year to year until
further action of the Board of Directors.
Section 3.
The rates set forth in Exhibit "A" shall be published once in the Contra Costa Times, a
newspaper of general circulation within the Central Contra Costa Sanitary District.
PASSED AND ADOPTED this 1St day of June 2006, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to Form:
Kenton L. Alm
Counsel for the District
N:\ADMINSUP\ADMI N \RATCLI FF\AltemativeResolutionRe_ AmendingD istrictCodesection6.34 #1.doc
EXHIBIT "A"
Effective on July 1, 2006, the residential and non - residential Sewer Service Charge
rates for users of the District system shall be as set forth in the following table, and shall
continue thereafter in effect until further action of the Board of Directors.
User Group
Fiscal Year
2006 — 2007
Residential (rate per living unit):
Single Family Dwellings, Mobile Home,
Townhouses, Condominium Units, Multi-
Family Units
$289.00
Commercial / Non - Industrial (rates per
Hundred Cubic Feet
(Rates per Hundred Cubic Feet)
Bakeries
$7.39
Supermarkets w /garbage disposals
$5.92
Mortuaries
$5.58
Restaurants
$5.81
Others
$2.85
Minimum Annual Charge
$301.00
Industrial
Flow per million gallons
$1,474.00
Biochemical Oxygen (demand per
1,000 lbs. )
$615.00
Suspended Solids per 1,000 lbs.
$439.00
Demand per million gallons per day
$177,128.00
Minimum Annual Charge
$301.00
Special Discharge Permits & Determined
Contractual Agreements: Individual)
N:\ADMINSUP\ADMI N \RATCLI FF\ AlternativeResolubonRe_ AmendingDistdctCodeSection6 .34#1.doc
User Group
Fiscal Year
2006 —2007
Institutional (rates per Hundred Cubic Feet):
Churches
$2.68
Schools
$2.68
Fraternal & Service Organizations
$2.68
Local & State Institutions
$2.68
Other Tax Exempt (Except Federal)
$2.68
Federal Institutions
$2.68
Utilities with Special Tax Status
$2.68
Independent Living Facilities, Rest Homes,
& Convalescent Hospitals
$2.68
Minimum Annual Charge
$301.00
N:\ADMINSUP\ADMIN \RATCLI FF\AltemativeResolutonRe_ AmendingDistdctCodeSection6 .34 #1.doc
ATTACHMENT 3
ALTERNATIVE 2
RESOLUTION NO.
A RESOLUTION OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
SETTING SEWER SERVICE CHARGES TO BE IMPOSED FOR 2006 -2007
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program to finance the services and facilities furnished by the District, and
WHEREAS, on June 3, 2004, the Board of Directors of the District conducted a
public hearing and adopted Ordinance No. 232 authorizing the Sewer Service Charge
rate to be $280 per Residential Unit Equivalent (RUE) for fiscal year 2004 -05, $288 per
RUE in 2005 -06, and $297 per RUE in 2006 -07; and
WHEREAS, provisions of Ordinance No. 232, now encoded as Section
6.34.01013 of District Code, provide that the District Board shall determine whether the
increases previously established in rates for the fiscal years of 2005 -2006 and 2006-
2007 continue to be necessary after consideration of the District's financial condition
and proposed budget; and
WHEREAS, on April 7, 2005, the Board of Directors of the District determined
that the increase to $288 per RUE in the Sewer Service Charge rate previously
approved for fiscal year 2005 -06, was not necessary and the rate to be imposed for
fiscal year 2005 -06 would remain at $280 per RUE; and
WHEREAS, the Board of Directors of the District, has reviewed the projected
revenues and has determined that the Sewer Service Charge rate of $280 per RUE
should be imposed for fiscal year 2006 -07, such rate being less than previously
authorized by Ordinance No. 232.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
Section 1.
The Board of Directors finds that, notwithstanding Ordinance No. 232 set the rate per
RUE for 2006 -2007 at $297, the amount to be imposed pursuant to Section 6.34.01 013
of the District Code shall be in the lesser amount of $280 per RUE.
Section 2.
As of July 1, 2006, Sewer Service Charges for each User Group shall be at the rates set
forth in Schedule of Sewer Service Charge Rates calculated on the basis of $280 per
RUE as presented in Exhibit "A" to this Resolution, which exhibit is hereby incorporated
in full herein by this reference, and shall continue thereafter in effect year to year until
further action of the Board of Directors.
Section 3.
The rates set forth in Exhibit "A" shall be published once in the Contra Costa Times, a
newspaper of general circulation within the Central Contra Costa Sanitary District.
PASSED AND ADOPTED this 1St day of June 2006, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to Form:
Kenton L. Alm
Counsel for the District
N:\ADMINSUP\ADMIN \RATCLI FF\ AlternativeResolutionRe_ AmendingDistrictCodeSection6 .34#2.doc
EXHIBIT "A"
Effective on July 1, 2006, the residential and non - residential Sewer Service Charge
rates for users of the District system shall be as set forth in the following table, and shall
continue thereafter in effect until further action of the Board of Directors.
User Group
Fiscal Year
2006 —2007
Residential (rate per living unit):
Single Family Dwellings, Mobile Home,
Townhouses, Condominium Units, Multi-
Family Units
$280.00
Commercial / Non - Industrial (rates per
Hundred Cubic Feet
(Rates per Hundred Cubic Feet)
Bakeries
$7.16
Supermarkets w /garbage disposals
$5.41
Mortuaries
$5.10
Restaurants
$5.30
Others
$2.60
Minimum Annual Charge
$292.00
Industrial
Flow per million gallons
$1,428.00
Biochemical Oxygen (demand per
1,000 lbs. )
$596.00
Suspended Solids per 1,000 lbs.
$425.00
Demand per million gallons per day
$171,612.00
Minimum Annual Charge
$292.00
Special Discharge Permits & Determined
Contractual Agreements Individual)
N:\ADMI NSUP\ADMI N \RATCLI FF\AltemativeResolutionRe_ AmendingDistdctCodeSection6 .34 #2.doc
-T User Group
Fiscal Year
2006 — 2007
Institutional (rates per Hundred Cubic Feet):
Churches
$2.60
Schools
$2.60
Fraternal & Service Organizations
$2.60
Local & State Institutions
$2.60
Other Tax Exempt (Except Federal)
$2.60
Federal Institutions
$2.60
Utilities with Special Tax Status
$2.60
Independent Living Facilities, Rest Homes,
& Convalescent Hospitals
$2.60
Minimum Annual Charge
$292.00
NAADMI NSURADMI N \RATCLI FF\ AltemativeResolutionRe_ AmendingDistrictCodeSection6 .34 #2.doc
RESOLUTION NO.
ATTACHMENT 4
A RESOLUTION DIRECTING THAT THE FY 2006 -2007
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operation and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users: and
WHEREAS, the District Code provides that the District may elect to collect
current and delinquent charges on the tax rolls as provided by Sections 5470 and
following of the Health & Safety Code; and
WHEREAS, it is considered to be economically and efficient to continue the
existing practice and collect the Sewer Service Charges for the 2006 -2007 fiscal year
on the county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the FY 2006 -2007 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
PASS AND ADOPTED this 1St day of June, 2006, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NAYS:
Members
ABSENT:
Members
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Secretary of the Central Contra Costa Sanitary
District, County of Contra Costa, State of
California
Approved as to form:
Kenton L. Alm
District Counsel
N:\ ADMINSUP \ADMIN \RATCLIFF\Resoluton 2006 -2007 sewer service charges.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 6.a. BIDS AND AWARDS
Type of Action: AWARD A CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION
OF CONTRACT DOCUMENTS /AUTHORIZE PROFESSIONAL SERVICES
AGREEMENT
Subject: AWARD A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION
COMPANY, THE LOWEST RESPONSIVE BIDDER, AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS, AND AUTHORIZE A
PROFESSIONAL SERVICES AGREEMENT WITH ATI ARCHITECTS AND
ENGINEERS FOR THE CONSTRUCTION OF THE CHEMICAL FEED BUILDING
RENOVATION PROJECT, DISTRICT PROJECT NO. 7226
Submitted By. Initiating Dept/Div.:
Clint T. Shima, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
nT-
C. Shima B. han A. Farrel
General
ISSUE: On May 16, 2006, sealed bids were received and opened for construction of
the Chemical Feed Building Renovation Project, District Project 7226. The Board of
Directors must award the contract or reject bids within 50 days of the bid opening.
Authorization of the Board of Directors is required for the General Manager to execute
professional service agreements in an amount greater than $50,000.
RECOMMENDATION: Award a construction contract and authorize the General
Manager to execute the Contract Documents and a professional services agreement.
FINANCIAL IMPACTS: Construction costs are approximately $1,835,000, including bid
price, contingency and construction management.
ALTERNATIVES /CONSIDERATIONS:
1. Award Contract - The alternative would be to reject all bids. Staff does not
recommend that the Board reject all bids.
2. Authorize Agreement - The professional services agreement with ATI Architects
and Engineers (ATI) is for construction support services (shop drawing review
and responding to design clarifications). The District does not have the staff
available to provide these services. In addition, the construction support
services are normally provided by the design firm to maintain consistency and
ensure the design intent is met.
BACKGROUND: The Chemical Feed Building (see Attachment 1 for Project location)
was constructed as part of the original treatment plant expansion, completed in 1978,
WTESUP \Position Papers \Shima \7226 - Award.doc Page 1 of 6
POSITION PAPER
Board Meeting Date: June 1, 2006
subject. AWARD A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION
COMPANY, THE LOWEST RESPONSIVE BIDDER, AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS, AND AUTHORIZE A
PROFESSIONAL SERVICES AGREEMENT WITH ATI ARCHITECTS AND
ENGINEERS FOR THE CONSTRUCTION OF THE CHEMICAL FEED BUILDING
RENOVATION PROJECT, DISTRICT PROJECT NO. 7226
to house the equipment used to inject lime into the primary influent up until 1987.
Changes in the requirements for wastewater treatment have made this lime injection
system obsolete. This equipment is no longer in use, but the remnants of the lime
chemicals continue to accelerate the corrosion to the inside of the Chemical Feed
Building.
The diversion channel, under the Chemical Feed Building, divides the incoming
wastewater flow among the primary treatment facilities. This submerged concrete
channel was built as part of the original headworks facilities (circa 1950) and has been
subjected to a highly corrosive environment.
In July 2004, District Staff executed a Professional Services Agreement with ATI in the
amount of $27,000, for the inspection and assessment of the diversion channel under
the Chemical Feed Building and a structural assessment of the building. ATI found that
the channel was in fair condition, however it contained excessive grit and solids due to
the geometry of the channel. ATI also found that the south end of the building, which
houses the lime equipment, has suffered severe corrosion, to the extent that the
building has lost its structural integrity.
The scope of this project includes replacing two (2) sluice gates at the south end of the
diversion channel, restoring the structural stability of the building, removing all
abandoned or out -of- service equipment and piping /conduits, preparation and painting of
all interior structural steel (lead -paint stabilization, as required), filling -in and coating of
the bottom of the diversion channel and replacing corroded angle bends within the
diversion channel.
Plans and specifications for this project were produced by ATI and District staff. The
Engineer's estimate for construction was $950,000. The project was advertised on April
13 and 18, 2006. Two (2) bids, ranging from $1,316,000 to $1,420,000, were received
and publicly opened on May 16, 2006. A summary of bids received is shown in
Attachment 2. Staff conducted a commercial and technical evaluation of the bids and
determined that Kaweah Construction Company is the lowest responsive bidder with a
bid amount of $1,316,000.
Upon review, the difference in cost between the Engineer's estimate and the low bid
price is primarily attributed to increased costs in the metals market and a higher
premium for working with and encapsulating the lead -based paint. Staff has contacted
several public agencies, engineering consultant firms, and contractors to further
understand the reasons behind higher than expected bids for various projects in recent
N:\PESUP \Position Papers \Shima \7226 - Award.doc Page 2 of 6
POSITION PAPER
Board Meeting Date: June 1, 2006
subject. AWARD A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION
COMPANY, THE LOWEST RESPONSIVE BIDDER, AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS, AND AUTHORIZE A
PROFESSIONAL SERVICES AGREEMENT WITH ATI ARCHITECTS AND
ENGINEERS FOR THE CONSTRUCTION OF THE CHEMICAL FEED BUILDING
RENOVATION PROJECT, DISTRICT PROJECT NO. 7226
months. Research suggests that bids are coming in higher than the engineering cost
estimates due to limited labor and construction material resources in the market place.
In some instances, the low bid has been up to 50 percent higher than the estimate.
District staff will perform construction management, contract administration, and
construction inspection. Staff recommends retaining ATI to provide support services
during construction for this project because ATI helped prepare the plans and
specifications and, therefore, has a solid understanding of the project design. The
construction support services include reviewing shop drawings and submittals,
responding to design questions, evaluating change order requests, and performing site
visits to verify compliance with the design intent. A construction support services
contract with a cost ceiling of $70,000 has been negotiated with ATI. This will bring the
total professional service contract with ATI to $165,000.
The additional allocation of funds required to complete this project, as shown in
Attachment 3, is $1,800,000. The Chemical Feed Building Renovation Project, District
Project 7226 is included in the Treatment Plant Program of the 2005 -2006 Capital
Improvement Budget on pages TP -51 through TP -53. Staff has determined that there
are adequate funds in the Capital Improvement Budget and Plan for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to an existing public facility. Approval of this award establishes the Board of
Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
Award a construction contract in the amount of $1,316,000 for construction of the
Chemical Feed Building Renovation Project, District Project 7226, to Kaweah
Construction Company, the lowest responsive bidder,
2. Authorize the General Manager to execute contract documents, and;
3. Authorize the General Manager to execute a professional service agreement not
to exceed $70,000 with ATI Architects and Engineers to review shop drawings
and submittals, respond to design questions, evaluate change order requests,
and perform site visits to verify compliance with the design intent.
NAPESUP \Position Papers \Shima \7226 - Award.doc Page 3 of 6
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Project Location
Page 4 of 6
ATTACHMENT 2
SUMMARY OF BIDS
PROJECT NO.: DP7226 Chemical Feed Buildinq Renovation DATE: May 16, 2006
LOCATION: Martinez, California ENGINEER'S ESTIMATE: $950,000
NUMBER
BIDDER
Name, Address, Telephone No.
BID PRICE
Kaweah Construction Company
$1,316,000
1
3960 Industrial Blvd, Suite 300
W. Sacramento, CA 95691
D. W. Nicholson Corporation
$1,420,000
2
24747 Clawiter Road
Hayward, CA 94540
BIDS OPENED BY: /s/ Elaine Boehme DATE: May 16, 2006
Page 5 of 6
ATTACHMENT 3
CHEMICAL FEED BUILDING RENOVATION
PROJECT
DISTRICT PROJECT NO. 7226
POST - BID / PRE - CONSTRUCTION ESTIMATE
Page 6 of 6
% Of
No.
Item Description
Amount
Estimated
Construction
Cost
1
CONSTRUCTION
a. Construction Contract
$1,316,000
b. Contingency at 20%
$263,000
TOTAL CONSTRUCTION
$1,579,000
100%
2
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
$176,000
SUBTOTAL
$176,000
11%
b. Consultants
- ATI Architects and Engineers
$70,000
- SCA Environmental, Inc.
$10,000
SUBTOTAL
$80,000
5%
TOTAL CONSTRUCTION MANAGEMENT
$256,000
16%
3
TOTAL CONSTRUCTION PHASE COST
$1,835,000
116%
4
TOTAL PREBID EXPENDITURES
$140,000
9%
5
TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$396,000
25%
6
TOTAL ESTIMATED PROJECT COST
$1,975,000
125%
7
FUNDS AUTHORIZED TO DATE
$175,000
8
ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$1,800,000
Page 6 of 6
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7.a.1)
Sanitary Sewer Overflow
Waste Discharge
Requirements
Bill Brennan
Collection System Operations
Division Manager
June 1, 2006
Program Scope
/ A State Water Resources Control
Board (SWRCB) program
• Similar to San Francisco RWQCB
(Regional Water Quality Control
Board) requirements effective
December 1, 2004
• CSO's last report to CCCSD Board
(March 2, 2006) focused on overflows
between December 1, 2004 and
December 31, 2005
1
Schedule
► SWRCB adopted the Waste
Discharge Requirements (WDR)
on May 2, 2006
► District must submit application
for coverage under the WDR by
December 2, 2006
Schedule
(continued)
► Electronic reporting must begin
December 2, 2006 (if the State is
ready - otherwise we will continue
reporting to the Regional Board)
► A Sewer System Management Plan
(SSMP) must be completed by May
2, 2009
2
Summary
► Program will create an electronic
database that anyone can access
► District is on track to meet all
WDR requirements
Summary
(continued)
/ The WDR will exert pressure
statewide to reduce sewer system
overflows
1 CCCSD will take measures to
-continue reducing sewer system
overflows
3
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 1, 2006 No.: 8.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH HARRIS AND ASSOCIATES TO PROVIDE RELIEF INSPECTORS FOR THE
2006 SUMMER CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECTS
Submitted By:
Tom Godsey
Provisional Senior Engineer
Initiating DeptMiv.:
Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
T. Godsey
aor_
A. Farrell
General M;
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Harris and Associates to provide relief inspectors on an as- needed basis for the
construction of the District's 2006 capital improvement projects.
FINANCIAL IMPACTS: The estimated cost for this task is $300,000.
ALTERNATIVES /CONSIDERATIONS: There are no open positions available to fill with
construction inspectors.
BACKGROUND: Summer is the start of the construction season. Several construction
projects have recently been awarded by the Board or will shortly be presented to the
Board for award in both the Collection System and the Treatment Plant. Engineering
Department staff provides construction management and inspection duties on most
District projects, and supplements with consultants if and when needed. An evaluation
of the workload for the 2006 construction season indicates that hiring two additional
inspectors is necessary.
On March 24, 2006, Request for Proposals (RFP) were sent to nine (9) professional
engineering service and personnel firms, which included: Vali Cooper & Associates
Inc., RES Engineers, Inc., BSK Associates, Harris and Associates, CH2M Hill, the
Covello Group, Whitley Burchett & Associates, Valley Engineering Group, and Zumwalt
NAPESURCbradley \Position Papers\2006\June \Hire Cls 2006.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: June 1, 2006
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH HARRIS AND ASSOCIATES TO PROVIDE RELIEF INSPECTORS FOR THE
2006 SUMMER CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECTS
Engineering Group. Three firms responded with submittals. Staff selected Harris and
Associates as the best firm for supplying construction inspection services.
Staff has negotiated an hourly rate from $85 to $115 for the relief construction
inspectors based on qualifications. The cost for the relief inspection will be paid directly
by the capital improvement projects and no separate budget allocation is requested at
this time. Staff has estimated up to 3,000 hours of time plus miscellaneous charges
(travel, reproduction, etc.) for the relief construction inspectors on an as- needed basis.
The total cost for a professional services contract with Harris and Associates is not to
exceed $300,000.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with Harris and Associates in the amount
of $300,000, to provide relief construction inspection services for the construction of the
District's summer 2006 capital improvement projects.
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