HomeMy WebLinkAbout5/4/2006 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 4, 2006 No.: 4.a. CONSENT CALENDAR
Type of Action: SET DATE FOR PUBLIC HEARING
subject: SET DATE FOR PUBLIC HEARING ON MAY 18, 2006, TO RECEIVE
PUBLIC COMMENT ON THE DRAFT FISCAL YEAR (FY) 2006 -07 CAPITAL
IMPROVEMENT BUDGET/ 2006 10 -YEAR CAPITAL IMPROVEMENT PLAN
DOCUMENT
Submitted By: Initiating Dept/Div.:
Gail Chesler, PhD, PE Engineering /Environmental Services
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
G Chesler R. Schmidt C. Swanson . Farrell C arles W. Batts
General Manager
ISSUE: The District's draft FY 2006 -07 Capital Improvement Budget/ 2006 10 -Year
Capital Improvement Plan (CIB /CIP) has been prepared by staff. A date for a public
hearing to receive comments on the document should be set.
RECOMMENDATION: Set date for public hearing on May 18, 2006 to receive public
comment on the draft CIB /CIP document.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The FY 2006 -07 CIB will establish project priorities and authorize
budgets for the Treatment Plant, Collection System, General Improvements, and
Recycled Water Programs. Detailed information for projects that are anticipated to be
active in FY 2006 -07 is presented in the CIB document. The 2006 10 -Year CIP will
provide the basis for policy decisions concerning the District's Capital Improvement
Program and management of the Sewer Construction Fund.
On April 13, 2006, the Board of Directors met with District staff in a special meeting to
review the draft CIB /CIP. It is appropriate to receive comments in a formal public
hearing prior to consideration of the CIB /CIP for approval. This public hearing is
proposed to be scheduled for the Board's regular meeting on May 18, 2006. A staff
presentation will be made at that time.
RECOMMENDED BOARD ACTION: Set date for public hearing on May 18, 2006 to
receive public comment on the draft CIB /CIP document.
N: \ENVRSEC \Position Papers \Chesler\2006 \Set Hearing Re CIB 06 -07 & 06 10 -YR CIP 5- 4- 06.DOC
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 4, 2006 No.: 4.b. CONSENT CALENDAR
Type of Action: SET PUBLIC HEARING DATE
subject: SET PUBLIC HEARINGS ON JUNE 1, 2006, TO RECEIVE PUBLIC
COMMENT ON THE FISCAL YEAR 2006 -2007 OPERATIONS AND MAINTENANCE
BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND
BUDGET AND FOR THE ESTABLISHMENT OF THE FISCAL YEAR 2006 -2007
SEWER SERVICE CHARGE RATES, AND ON THE COLLECTION OF CURRENT
SEWER SERVICE CHARGES AND PRIOR YEAR DELINQUENT CHARGES BY
PLACING THEM ON THE COUNTY TAX ROLL
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept./Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcli 10 R.
6.Z
Cha as W. Batts,
General Manager
ISSUE: The District Code and State of California law require holding Public Hearings
for placing the Fiscal Year 2006 -2007 Sewer Service Charges and prior year delinquent
charges on the County tax roll for collection. A public hearing is also being scheduled
to receive comment on the amount of Sewer Service Charge to be imposed for Fiscal
Year 2006 -2007 and to receive public comment on the Fiscal Year 2006 -2007
Operations and Maintenance, Debt Service and Self- Insurance Fund Budgets.
RECOMMENDATION: Authorize a public notice to set public hearings on June 1,
2006, to receive public comment on the Sewer Service Charge rates to be imposed for
Fiscal Year 2006 -2007, the collection of Sewer Service Charges and prior year
delinquent charges on the County tax roll, and the Fiscal Year 2006 -2007 Operations
and Maintenance, Debt Service and Self- Insurance Fund Budgets.
FINANCIAL IMPACTS: At the April 7, 2005 Board Meeting, the Board voted to impose
a rate of $280 for Fiscal Year 2005 -2006 which was $8 less than previously approved
on June 3, 2004, by Ordinance No. 232. This action decreased the revenues projected
for Fiscal Year 2005 -2006 under Ordinance No. 232 by approximately $1.3 million. At
the June 1, 2006, Public Hearing, the Board will be asked to consider a Sewer Service
Charge rate of $289 for Fiscal Year 2006 -2007, which reflects a rate less than set forth
in Ordinance No. 232 but $9 greater than imposed in Fiscal Year 2005 -2006. Total
additional revenues of approximately $1.4 million are anticipated if this rate is imposed.
ALTERNATIVES /CONSIDERATIONS: The Board could choose to impose the Sewer
Service Charge rate of $297 as currently set forth in Ordinance No. 232, or impose any
lesser amount. The Board could forego any rate increase from the current rates;
NAADMINSUMADMIMPOSPAPEMSet Public Hearing 05- 04- 06.doc Page 1 Of 2
POSITION PAPER
Board Meeting Date: May 4, 2006
subject SET PUBLIC HEARINGS ON JUNE 1, 2006, TO RECEIVE PUBLIC
COMMENT ON THE FISCAL YEAR 2006 -2007 OPERATIONS AND MAINTENANCE
BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND
BUDGET AND FOR THE ESTABLISHMENT OF THE FISCAL YEAR 2006 -2007
SEWER SERVICE CHARGE RATES, AND ON THE COLLECTION OF CURRENT
SEWER SERVICE CHARGES AND PRIOR YEAR DELINQUENT CHARGES BY
PLACING THEM ON THE COUNTY TAX ROLL
however, this is not recommended as was discussed at the Board Financial and
Planning Workshop on January 26, 2006.
In regard to the collection of Sewer Service Charges, the Sewer Service Charge could
be collected through direct billings by the District. However, this would require
additional labor and benefit costs. The Sewer Service Charge has been collected on
the County tax roll since the inception of the service charge in 1976. Staff believes that
collection on the tax roll provides the most economical and efficient means for the
District to collect these charges.
BACKGROUND: At the Board Financial Planning and Policy Workshop in January and
at subsequent Board meetings, staff reviewed the financial prudence of imposing a
Sewer Service Charge of $289 to cover inflationary increases in the budget, increased
spending in the District's Capital Improvement Plan, and to help offset rate increases in
future years. The Operations and Maintenance Budget, which will be submitted for
initial review by the Board of Directors on May 18, 2006, will be based on a Sewer
Service Charge of $289. A Proposition 218 Notice is not necessary for the
recommended amount of $289 or any amount less than $297.
A public hearing is required to receive public comment on collecting Sewer Service
Charges and prior year delinquent charges on the County tax roll. A hearing is also
being set to receive comment on selecting the Sewer Service Charge rate to be
imposed for Fiscal Year 2006 -2007. These hearings are typically held during the Board
Meeting at which the Operations and Maintenance Budget is presented for approval.
Approval of the Fiscal Year 2006 -2007 Operations and Maintenance Budget, Debt
Service Fund Budget and Self- Insurance Fund Budget is scheduled for the Board
meeting on June 1, 2006.
RECOMMENDED BOARD ACTION: Authorize a public notice to set public hearings
on June 1, 2006, to receive public comment on the amount of the Sewer Service
Charge rates for Fiscal Year 2006 -2007, the collection of Sewer Service Charges and
prior year delinquent charges on the County tax roll, and on the Fiscal Year 2006 -2007
Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance
Fund Budget.
Page 2 of 2
NAADMINSURADMIMPOSPAPEMSet Public Hearing 05- 04- 06.doc
Central Contra Costa Sanitary District
/40 ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 4, 2006 No.: 6.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE
AND HESTER FOR THE M4 -A FORCEMAIN RECONSTRUCTION, DISTRICT
PROJECT 5410
Submitted By: Initiating Dept /Div.:
Alexandr Mestetsky, Engineering / Capital Projects
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
.- st ky cki A. Farrell
c.%
es W. Batts,
Ge eral Manager
ISSUE: On April 25, 2006, three sealed bids were received and opened for the
construction of the M4 -A Forcemain Reconstruction, District Project 5410. The Board
of Directors must authorize award of the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract to McGuire and
Hester.
FINANCIAL IMPACTS: Approximately $4,713,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The District annexed the City of Martinez in 1967. Three pumping
stations (Martinez, Fairview, and Maltby), three pressurized forcemains (M6, M4, and
M2), and three gravity sewer pipes (M5, M3, and M1) were put into service in 1970 to
convey wastewater from the Martinez service area to the District treatment plant (see
Attachment 1). Additionally, junction structures were built to provide smooth transitions
between the pressured forcemains and gravity sewer pipes. In the last ten years, the
District undertook several capital improvement projects to improve and upgrade the
pumping stations and to install secondary forcemains to provide backup for the existing
forcemains.
This project, the M4 -A Forcemain Reconstruction, DP 5410, will replace one of the
pressurized forcemains of the Martinez wastewater transmission conveyance system.
Staff discovered several leaking joints on the original M4 -A forcemain (between the
Fairview and Maltby Pumping Stations) in the summer of 1998. A portion of the M4 -A
forcemain is above ground and subjected to tidal action. Furthermore, the M4 -A
N: \INFRA \5410_M4A \8_Bid Phase \5410 - Notice of Award PP.doc Page 1 of 6
POSITION PAPER
Board Meeting Date: May 4, 2006
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE
AND HESTER FOR THE M4 -A FORCEMAIN RECONSTRUCTION, DISTRICT
PROJECT 5410
forcemain is close to Waterfront Road and subject to impact from heavy garbage trucks
en route to Acme Landfill.
This project, the M4 -A Forcemain Reconstruction, DP 5410, will remove the
above - ground portion of the M4 -A forcemain and install approximately 4,000 linear feet
of 24 -inch HDPE pipe along the centerline of Waterfront Road. An emergency bypass
and drainback structures will also be installed at the Fairview Pumping Station site.
Complicating the project is the presence of contaminated soils along the entire
alignment and numerous operating and abandoned oil lines. Additionally, construction
will need to occur at night to avoid impacts on Acme Landfill, the garbage transfer
station, and other businesses.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of the M4 -A Forcemain Reconstruction is $2,100,000. This
project was advertised on March 18 and March 24, 2006. Three sealed bids ranging
from $3,232,200 to $3,858,000 were received and publicly opened on April 25, 2006.
The Engineering Department conducted a technical and commercial review of the bids
and determined that McGuire and Hester is the lowest responsive bidder with a bid
amount of $3,232,200. A summary of bids received is shown in Attachment 2. Staff
analysis and discussions with the bidders indicate that the cost for the project increased
significantly due primarily to safety concerns (oil lines) and constructability concerns in
Bay mud. Rising fuel costs, availability of lightweight backfill material, and night
construction also contributed to the cost increase. Staff will provide a detailed analysis
of the bid results at the Board meeting.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $4,053,000. The total
cost of M4 -A Forcemain Reconstruction is anticipated to be $4,713,000.
This project is included in the fiscal year 2005 -2006 Capital Improvement Budget (CIB)
on pages SC79 — SC81. The current CIB estimates for the construction of this project
are less than the funds being requested here. An addition, authorization was made by
the Board on April 13, 2006, which included funding for this project.
This project is exempt from the California Environmental Quality Act (CEQA) under
District CEQA Guidelines, Section 15302, since it involves only replacement of an
existing facility at substantially the same location with the same purpose and level of
activity as the facility being replaced. A Notice of Exemption was filed with the Contra
Costa County on November 25, 2003.
N: \PESUP \Cbradley \Position Papers\2006 \May \5410 - Notice of Award PP.doc Page 2 of 6
POSITION PAPER
Board Meeting Date: May 4, 2006
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE
AND HESTER FOR THE M4 -A FORCEMAIN RECONSTRUCTION, DISTRICT
PROJECT 5410
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $3,232,200 for the construction of the M4 -A Forcemain Reconstruction,
District Project 5410, to McGuire and Hester, the lowest responsive bidder.
NANFRA \5410_M4A \B_Bid Phase \5410 - Notice of Award PP.doc Page 3 of 6
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' NO SCALE
Central Contra Costa ATTACHMENT
Sanitary District M4-A FORCE MAIN RELOCATION
AND REPLACEMENT
' DISTRICT PROJECT 5410 1
PROJECT LOCATION
V
Page 4 of 5
ATTACHMENT 2
M4 -A FORCEMAIN RECONSTRUCTION
DISTRICT PROJECT 5410
SUMMARY OF BIDS
PROJECT NO.: 5410 DATE: APRIL 25, 2006
PROJECT NAME: M4 -A FORCEMAIN RECONSTRUCTION
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $2,100,000
No
BIDDER
BID PRICE
Name & Address
McGuire and Hester
1
9009 Railroad Avenue
$3,232,200.00
Oakland, CA 94603
510- 632 -7676
Mountain Cascade
2
555 Exchange Court
$3,680,680.00
Livermore, CA 94550
925 - 373 -8370
3
KJ Woods Construction
2625 Judah Street, Unit 2
San Francisco, CA 94122
$3,858,000.00
IL—L
415- 759 -0506
BIDS OPENED BY /s/ Elaine Boehme
DATE April 25, 2006
N: \INFRA \5410_M4A \8_Bid Phase \5410 - Notice of Award PP.doc Page 5 of 6
ATTACHMENT 3
M4 -A FORCEMAIN RECONSTRUCTION
DISTRICT PROJECT NO. 5410
POST -BID / PRECONSTRUCTION ESTIMATE
No. Item Description
1 CONSTRUCTION
a. Construction Contract
b. Contingency at 15%
TOTAL CONSTRUCTION
2A CONSTRUCTION MANAGEMENT
District Forces
- Construction Inspection
- Construction Administration
- Construction Management
SUBTOTAL
Consultants /Construction Support Services
- Material Testing
- Geotechnical Engineer
SUBTOTAL
2B ENGINEERING AND OTHER SERVICES DURING CONSTRUCTION
Other Services
- Permits
- Public Relations
- Record Drawings
- Survey
- Pump Station Operations Department
- Office Engineering
- Easement Purchases
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT COST
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
6 TOTAL ESTIMATED PROJECT COST
7 FUNDS AUTHORIZED TO DATE
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
Percent of
Estimated
Construction
Amount Cost
$3,232,200
$484,800
$3,717,000
$130,000
$35,000
$35,000
$200,000
$25,000
$10,000
$35,000
$10,000
$3,000
$3,000
$25,000
$10,000
$10,000
$61,000
$296,000
$4,013,000
$700,000
$996,000
$4,713,000
$660,000
$4,053,000
N: \INFRA \5410_M4A \8_Bid Phase \5410 - Notice of Award PP.doc Page 6 of 6
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8.0%
108.0%
18.8%
26.8%
126.8%
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Central Contra Costa Sanicary District
' BOARD OF DIRECTORS
POSITION PAPER
(held over from April 6, 2006)
Board Meeting Date: May 4, 2006 No.: 7.a.ITEMS HELD OVER FROM PREVIOUS
BOARD MEETINGS
Type of Action: ADOPT ADMINISTRATIVE POLICY
subject: ADOPT A POLICY ON HIRING DISTRICT RETIREES
Submitted By: Initiating Dept./Div.:
Cathryn R. Freitas, Human Administration
Resources Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ISSUE: Board approval is requested to adopt a District policy and procedure on hiring
District retirees.
RECOMMENDATION: Adopt a District policy and procedure on hiring District retirees.
FINANCIAL IMPACTS: There is no direct financial impact.
ALTERNATIVES /CONSIDERATIONS: The Board could (1) prohibit the hiring of
District retirees, (2) require Board approval, or (3) Board notification and review before
the hiring of a District retiree. In addition, the Board could also (4) delegate the
approval or review to a Board Committee, or (5) delegate the ability to hire a District
retiree to the General Manager.
BACKGROUND: In response to the Board Budget and Finance Committee's
comments on the District's current practice of hiring District retirees and their concern
of providing insufficient notification and review by the Board of Directors, staff has
prepared two policies for consideration. The Committee believes that the District's
hiring of retired employees should provide a "transparent" process to the public so that
there is no perceived conflict of interest or favoritism in such decisions. Staff believes
that occasionally it is in the District's best interest to be able to hire retirees for
legitimate business reasons. By bringing the hiring to the Board, or a Board Committee
prior to a commitment, the Board could provide staff guidance, as well as to provide
staff the opportunity to address any Board concerns. The DRAFT Policies outline such
practices, and include the requirement for Board notification.
The General Manager was requested by the Budget and Finance Committee to provide
two alternative DRAFT policies, one requiring Board approval, and one requiring Board
notification and review through the General Manager. Either policy will provide the
Page I of 6
Board Approval version
' Central Contra Costa Sanitary District
HUMAN RESOURCES PROCEDURE
Effective Date: Sheet 1 of 2
Subject: POLICY AND PROCEDURE FOR HIRING DISTRICT RETIREES
Established by: Randall M. Musgraves, Director of Administration
The District occasionally may hire a retired employee for legitimate business reasons.
The District may wish to hire or contract with former District employees after retirement
for the overall benefit of the organization, such as to retain special knowledge or
expertise until a replacement is hired, to provide training to another employee, to
complete specific short -term tasks or projects, or to provide a short-term service
normally contracted for by the District. The intent of the District in hiring any District
retiree is to address a short-term need in a method beneficial and cost - effective to the
District, and not as a means for providing on -going employment or income.
The Contra Costa County Employee Retirement Association ( CCCERA) and the State
of California dictate many of the rules governing the hiring of District retirees. The
District may hire District retirees under one of the following procedures:
• District Temporaries — The District policy for hiring District retirees as temporaries
is based on a CCCERA policy for member agencies. The policy permits the District
to hire retirees who receive pensions from the CCCERA for one hundred and twenty
days or nine hundred and sixty hours in a fiscal year.
It is District practice to hire retirees on a temporary basis only when a position is
vacant within the hiring Department. The retiree is paid the hourly base salary of
the step and range at which he /she was assigned upon retirement from the District.
Note that the base salary excludes longevity pay or other contractual benefits
accorded to regular, full -time employees.
When employment may last more than one hundred and twenty days or nine - hundred
and sixty hours per fiscal year and /or the retiree wishes to continue employment in a
capacity other than as a District temporary, the retiree has the following two options:
Independent Contractor — The retiree may become an independent contractor
under the laws of the State, i.e. establish her /his own working hours, provide his /her
HUMAN RESOURCES PROCEDURE sheet 2 of 2
own vehicle, equipment, and tools, not be supervised by District staff, contract for a
project or number of hours, etc. (The District retains oversight of the final work
product); also under the District Purchasing Policy and Procedures s /he must have
evidence of personal liability insurance, unless waived, or
Contract Employee — Retirees who do not wish to meet the requirements of self -
employment may work for a private firm that contracts for work with the District. For
example, a retiree may be hired by a consulting firm that would assign the
employee to provide services to the District but not be a District employee.
The CCCERA only limits the amount of time a District retiree may work for any of the
CCCERA member agencies. A retiree may supplement his /her income by working for
himself or herself, or any private corporation or public institution not affiliated with the
CCCERA without any restriction on working hours or income.
Board Notification version
- ' Central Contra Costa Sanitary District
HUMAN RESOURCES PROCEDURE
Effective Date: Sheet 1 of 2
Subject: POLICY AND PROCEDURE FOR HIRING DISTRICT RETIREES
Established by: Randall M. Musgraves, Director of Administration
The District occasionally may hire a retired employee for legitimate business reasons.
The District may wish to hire or contract with former District employees after retirement
for the overall benefit of the organization, such as to retain special knowledge or
expertise until a replacement is hired, to provide training to another employee, to
complete specific short-term tasks or projects, or to provide a short-term service
normally contracted for by the District. The intent of the District in hiring any District
retiree is to address a short-term need in a method beneficial and cost - effective to the
District, and not as a means for providing on -going employment or income.
The Contra Costa County Employee Retirement Association ( CCCERA) and the State
of California dictate many of the rules governing the hiring of District retirees. The
District may hire District retirees under one of the following procedures:
• District Temporaries — The District policy for hiring District retirees as temporaries
is based on a CCCERA policy for member agencies. The policy permits the District
to hire retirees who receive pensions from the CCCERA for one hundred and twenty
days or nine hundred and sixty hours in a fiscal year.
It is District practice to hire retirees on a temporary basis only when a position is
vacant within the hiring Department. The retiree is paid the hourly base salary of
the step and range at which he /she was assigned upon retirement from the District.
Note that the base salary excludes longevity pay or other contractual benefits
accorded to regular, full -time employees.
When employment may last more than one hundred and twenty days or nine - hundred
and sixty hours per fiscal year and /or the retiree wishes to continue employment in a
capacity other than as a District temporary, the retiree has the following two options:
HUMAN RESOURCES PROCEDURE Sheet 2 of 2
Independent Contractor — The retiree may become an independent contractor
under the laws of the State, i.e. establish her /his own working hours, provide his /her
own vehicle, equipment, and tools, not be supervised by District staff, contract for a
project or number of hours, etc. (The District retains oversight of the final work
product); also under the District Purchasing Policy and Procedures s /he must have
evidence of personal liability insurance, unless waived, or
Contract Employee — Retirees who do not wish to meet the requirements of self -
employment may work for a private firm that contracts for work with the District. For
example, a retiree may be hired by a consulting firm that would assign the
employee to provide services to the District but not be a District employee.
The CCCERA only limits the amount of time a District retiree may work for any of the
CCCERA member agencies. A retiree may supplement his /her income by working for
himself or herself, or any private corporation or public institution not affiliated with the
CCCERA without any restriction on working hours or income.
Item 7 a.
HIRING /CONTRACTING WITH RETIRED DISTRICT
EMPLOYEES
FACTS
• In January the Budget and Finance Committee requested details of a
$10,000 payment to a District consultant, Mr. Dan Cortinovis, for
preparing schematics for the Furnace Operations and Maintenance
Manual (for training and compliance with the District's NPDES
Permit that requires an O &M Manual for the entire treatment plant
process.
• The work was performed by a recently retired employee who had
extensive knowledge of the furnace operation and who had sub-
contracted with Dan Cortinovis for $25,000.
• In December 2002 the Budget and Finance Committee had discussed
hiring or contracting with District retired employees, including a
DRAFT policy. The policy was never brought to the full Board for
discussion and/or direction.
• Staff has been following the DRAFT policy that reads very similar to
the ones attached to the Position Paper but delegates the authority to
the General Manager.
• The Committee members discussed the matter and concluded that the
full Board should discuss the appropriate process.
• The attached policy may not reflect the Board's direction from today's
discussion. If not, staff will modify the policy reflecting Board
direction and submit it at the next Board meeting under Consent
Calendar items.
SUMMARY OF PAYMENTS
RETIRED EMPLOYEES HIRED AS DISTRICT TEMPS
Retiree
Termination
$ Paid
Service Dates
Work Product
Date
Ken Laverty
2 -2000
$4,229
3 -00 to 9 -00
Temporary purchasing
work until Manager
Bart Brandenburg
3 -2001
$1,780
8 -01 to 4 -02
position filled
Pedro Mendoza
7 -2002
$27,096
8 -02 to 2 -03
General lab work until
Jade Sullivan
1 -2002
$1,500
12 -02 to 12 -02
position was filled
Tom Trice
4 -1999
$11,780
6 -99 to 4 -00
Inspector on several major
projects
Jan Frost
3 -2000
$456
3 -00 to 5 -00
Secretarial work in
$34,630
12 -00 to 8 -02
personnel
Carolyn Gregg
11 -1999
$23,017
11 -99 to 6 -00
Worked as buyer
Ken Clark
8 -2005
$33,230
2 days in 12 -02
Inspector for Vessing
RETIRED EMPLOYEES PAID THROUGH CONTRACTED WORK
Retiree
Termination
$ Paid
Service Dates
Work Product
Date
Jim Belcher
6 -2002
$49,995
8 -02 to 11 -02
Project management on
several projects
Bart Brandenburg
3 -2001
$1,780
8 -01 to 4 -02
Coordination of Master
Gardener Program
Jade Sullivan
1 -2002
$1,500
12 -02 to 12 -02
Recycled Water Program
Steve Colberg
3 -2005
$25,000
Current Work
Furnace Operations
Manual
Jay McCoy
10 -1999
$32,327
4 -00 to 1 -01
Easement work
$34,630
12 -00 to 8 -02
$14,075
1 -03 to 6 -04
Ken Clark
8 -2005
$33,230
8 -05 to 11 -05
Inspector for Vessing
Sewer Renovation Project
Tom Trice
4 -1999
$11,145
7 -05 to 9 -05
Inspector on several major
projects
Bob Mowers
8 -2000
$22,841
9 -00 to 6 -01
Finished incomplete
projects on his desk and
trained new Field
Operations
Superintendent
Clarence Covey
7 -1998
$2,100
5 -01
Operation & Maintenance
Manual for 2 pumping
stations
N:\ ADMINSUP \ADMIN \RATCLIFF\Retirees - Summary of Payments.doc
Hiring / Contracting
with District
Retirees
Board Board
Approval Review
By By Board
Full Board Committee
Board
Notification
'by GM
General
Manager
Item 8.A.1
UPDATE ON
DEVELOPMENTS BY CONCO
CEMENT AND U.S.
DEVELOPMENT GROUP ON
IT BAKER SITE
Curtis Swanson
May 4, 2006
STATUS OF CONCO AND US
DEVELOPMENT
CONCO
HAVE GRADING PERMIT
BUILDING PERMIT IS IN PROCESS
WANT TO START GRADING ON JUNE 1
U.S. DEVELOPMENT
CONCRETE BATCH PLANT PROJECT IS STALLED
NO SCHEDULE FOR DEVELOPMENT
1
EASEMENTS NEEDED BY CONCO
1. "Overburden" of existing road
easement
2. Additional road easement (extend
width from 24 feet to 30 or 34 feet)
3. Underground easements for water and
sewer pipelines
4. Quitclaim specific access easements
on CONCO property
Other Issues Related to
CONCO
1. Relocation of materials by Contra
Costa Topsoil
2. Business disruption to Contra Costa
Topsoil during road construction
Possible Property Rights
Exchanges
• Upgrade outfall easement to fee title
• Increase outfall easement width from 80 to
100 feet
• Add protective restrictions to M -2 forcemain
easement
• Obtain effluent discharge easements across
CONCO property
• Obtain broader access easement to CONCO
property
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8.a.2)
CSO Facility Update
Bill Brennan
Collection Systems Operations
Division Manager
May 4, 2006
Priority Issues
• Locker rooms
• Crew room
• Warehouse
• Dedicated areas for charging gas
meters, phones and laptop computers
(and for downloading information), plus
whatever new equipment the future
brings
i
Locker Room:
Alternate 004B
• Men's locker room suitable for 60
• Women's locker room suitable for 10
• Vehicle Shop employees in separate
building
• Pumping Stations staff working at other
sites
• Adequate for the future
Crew Room:
Alternate 004B
• The center of workflow at beginning and
end of each day
• Surrounded by supervision, support for
activities of the Cleaning, Construction,
CCTV (closed circuit television
inspection) and Locating sections
• Shown with partitions to divide room for
training or meetings
K
Crew Room:
Alternate 004B
• Since the bulk of the work is cleaning,
placing the crew room close to middle yard
elevation allows Cleaning crews to walk
out directly to their trucks
• Construction crews, CCTV and Locating
will keep their vehicles in the lower yard
• Location is good may need to be
expanded to accommodate multiple uses
Warehouse:
Alternate 004B
• An inventory has been made of materials
that the Walnut Creek warehouse must
stock
• Warehouse area sufficient
3
Electronics Area:
Alternate 004B
• Space has been provided in the current
layout for the gas detectors, phones and
laptop computers
• Layout must be kept flexible so it can
be easily changed with changing
technology
Alternate 004B
• Currently has offices for Pumping
Stations staff
• Separate work -group areas (combining
with crew room could satisfy both needs
• Conceptual only: Needs further
development to optimize construction
methods and materials, as well as use
of space
4
Comparison:
Current Facility vs.
Alternate 004B
• Men's locker room: 920 vs. 3,000 sq. ft.
• Women's locker room: 160 vs. 835 sq. ft.
• One 187 sq. ft. mud room now vs. a 460
sq. ft. men's mud room and a 150 sq. ft.
women's mud room
• Warehouse: 2,300 sq. ft. vs. 4,365 sq. ft.
Comparison:
Current Facility vs.
Alternate 004B
• One combined 1,250 sq. ft.
crew /training /lunch room vs. a 1,200 sq.
ft. crew room and two work group areas
totaling 1,050 sq. ft.
• Modifications to combine spaces may be
desirable
5
Comparison:
Current Facility vs.
Alternate 0046
(continued)
• Maintenance coordinators, electronics
area, computer servers, telecom: 640
sq. ft. now vs. 600 sq. ft.
• Providing flexibility to add future space
is desirable
Summary
• Alternate 004B can address key issues:
• Locker room
• Warehouse
• Crew room
*-Separate electronics area
• Alternate 004B must be more flexible to
meet future needs
Z
Summary
(continued)
• Alternate 004B must be optimized to
improve space use
• Alternate 004B must be further
developed to ensure the most cost-
effective construction methods and
materials
What are we asking for?
• Conceptual agreement to further
develop Alternate 004B
• Will come back to the Board with a
position paper for implementation
WAIS Document Retrieval Page 1 of 1
CALIFORNIA CODES
GOVERNMENT CODE
SECTION 53620 -53622
53620. Notwithstanding Section 53601 or 53635, the governing body
of a local agency may invest funds designated for the payment of
employee retiree health benefits in any form or type of investment
deemed prudent by the governing body pursuant to Section 53622.
53621. The authority of the governing body to invest or to reinvest
funds intended for the payment of employee retiree health benefits,
or to sell or exchange securities purchased for that purpose, may be
delegated by the governing body to designated officers.
53622. (a) Funds intended for the payment of employee retiree
health benefits shall only be held for the purpose of providing
benefits to participants in the retiree health benefit plan and
defraying reasonable expenses of administering that plan.
(b) The governing body or designated officer, when making
investments of the funds, shall discharge its duties with respect to
the investment of the funds.
(1) Solely in the interest of, and for the exclusive purposes of
providing benefits to, participants in the retiree health benefit
plan, minimizing employer contributions thereto, and defraying
reasonable expenses of administering the plan.
(2) With the care, skill, prudence, and diligence under the
circumstances then prevailing that a prudent person acting in a like
capacity and familiar with these matters would use in the conduct of
an enterprise of a like character and with like aims.
(3) Shall diversify the investments of the funds so as to minimize
the risk of loss and to maximize the rate of return, unless under
the circumstances it is clearly prudent not to do so.
http: / /www.leginfo. ca. gov /cgi- binlwaisgate ?WAISdocID= 7973143452 +1 +0 +0 &WAISacti... 4/12/2004
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 4, 2006 No.: 9.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DODSON ENGINEERS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE WET WEATHER BYPASS
IMPROVEMENTS PROJECT, DISTRICT PROJECT 7241
Submitted By: Initiating Dept /Div.:
Gary E. Rathunde, Engineering / Capital Projects
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ET J�le,.,
G. Rathunde B. Than A. Farrell CharlvC W. Batts,
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Dodson Engineers to provide design services for the Wet Weather Bypass
Improvements Project, District Project 7241, in the amount of $90,000.
FINANCIAL IMPACTS: The estimated design cost for this project, including District
staff, is $140,000. A detailed estimate of the construction cost will be completed after
the project design; the total project cost is expected to be approximately $1,400,000.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to design the project in-
house. However, this project requires specialized expertise.
BACKGROUND: In the early 1990s, the District conducted evaluations and planning
for the relocation of the Basin C discharge point as part of the Wet Weather Overflow
Project and the Basin Discharge Hydraulics Project in an effort to decrease the risk of
overflows from the basins during the wet weather season. Improvements specifically
recommended from those previous investigations included a new headworks and
expanded disinfection facilities. These improvements have already been or are being
implemented. An area of focus that has not been addressed is the wet weather bypass
system.
WPESUP \Position Papers \Rathunde \7241 Execute Agreement.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: May 4, 2006
Subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DODSON ENGINEERS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE WET WEATHER BYPASS
IMPROVEMENTS PROJECT, DISTRICT PROJECT 7241
Recent computer modeling has found that storms with 25 -year return periods would
produce a peak flow of 310 mgd. With the upcoming expansion of the UV Disinfection
Facilities, the peak wet weather flow capacity will be approximately 135 mgd.
Therefore, the emergency wet weather bypass system needs to have sufficient capacity
to convey the remaining 175 mgd during these storm events. The present hydraulic
capacity of the District's bypass facilities to Pacheco Creek is limited to approximately
50 mgd during 20 -25 year storm events.
District staff requested proposals from four (4) consulting firms for the design of the Wet
Weather Bypass Improvements Project. After reviewing the qualifications of the
proposed project teams and evaluating each firm's specialized experience in similar
projects, the proposal from Dodson Engineers was considered the best fit for this
project based on their expertise in hydraulic analysis and design of overflow structures.
Therefore, staff recommends selecting Dodson Engineers for this work. Staff has
negotiated a contract with Dodson Engineers in an amount not to exceed $90,000 for
the design only. Dodson Engineers will also be needed to provide support during the
construction. The amount of this contract will be negotiated at that time.
The Wet Weather Bypass Improvements Project is included in the Fiscal Year 2005 -06
Capital Improvement Budget, pages TP -92 through TP -95. The design for the project
will start this summer and will be completed by Spring 2007. Following the bidding and
awarding processes, construction will commence in Summer 2007.
Staff has concluded that the design agreement with Dodson Engineers is exempt from
the California Environmental Quality Act (CEQA) under District CEQA Guidelines
Section 15262 since it involves design tasks for possible future actions which the
District has not approved, adopted, or funded, and the outcome of these tasks will not
have a legally binding effect on later activities. Approval of this agreement will establish
the Board of Directors' independent finding that this design project is exempt from
CEQA. The District will conduct an environmental evaluation of any capital project that
is proposed in the future as a result of these studies to determine the appropriate CEQA
compliance documentation.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
Professional Engineering Services Agreement with Dodson Engineers in the amount of
$90,000, for the design of the Wet Weather Bypass Improvements Project,
District Project 7241.
NAPESUP \Position Papers \Rathunde \7241 Execute Agreement.doc Page 2 of 2
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