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3/2/2006 AGENDA BACKUP
Central Contra Costa Sanitary District ' BOARD OF DIRECTORS. POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8189 IN THE SAN RAMON AREA, DP 5338, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER. Submitted By: Initiating Dept /Div.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Mercurio M. Penny C. Swanson A. Farrell arles W Batt , General Manag r ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision No. 8189 that is required for a recent public sewer extension off Bollinger Canyon Road in the San Ramon area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc. for an easement shown on the recorded final map of Subdivision No. 8189 in the San Ramon area, and accepting DP 5338 public sewer improvements, and authorizing staff to record the resolution with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Mercurio\2006 \5338 Pos Paper Adopt Res Shapell Ind 3- 2- 06.doc Page 1 of 2 C7 O C9 2 A V rll G GPN�ON 6 OV\'\NG�R LEGEND: .`1 t —e EXISTING SEWER _ NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District DANVILLE LAWRENCE RD SITE RD SAN RAMON LOCATION MAP %ft.._ N. T. S. O� P ;NP '14P ACCEPTANCE OF EASEMENT DEDICATION SUBDIVISION 8189 DP 5338 Attachment 1 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 NO.: 3.b. CONSENT CALENDAR Type of Action: ADOPT A RESOLUTION: QUITCLAIM EASEMENT Subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF A QUITCLAM DEED TO SHAPELL INDUSTRIES, INC. FOR A MAIN SEWER EASEMENT (DISTRICT PROJECT NO. 5436, PARCEL 9 (PORTION)) Submitted By: Initiating Dept. /Div.: John Mercurio, Engineering Assistant III Engineering / Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: lowllo�/11_00_ �Jvqz!�; - ok- J. Mercurio nny C. Swanson A. Farrell General ISSUE: The Board of Directors' authorization by resolution is required to quitclaim easements. RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to Shapell Industries, Inc., and authorize recording of the document. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The easement (Parcel 9) was offered for construction of a sewer, but subsequent to the offer, the design was changed. The southern portion of Parcel 9 was never used. Staff has determined that the District no longer needs the southern portion of the easement. See Attachment 1 for a map showing the easement to be quitclaimed. RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to Shapell Industries, Inc. on behalf of the District, and authorize staff to record the document. Page 1 of 2 N: \ENVRSEC \Position Papers \Mercurio\2006 \5436 Pos Paper Quitclaim Shapell 3- 2- 06.doc 4,,% rq q DANVILLE LAWRENCE RD ITE GRO RD SAN RAMON LOCATION MA N. T. S. Portion of Parcel 9 t be Quitclaimed LEGEND: N e - EXISTING SEWER � -QUITCLAIMED AREA Central Contra Costa Attachment Sanitary District SHAPELL QUITCLAIM DP 5436 PARCEL 9 (PORTION) ragt:: a vi a Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS; QUITCLAIM EASEMENTS subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION AND RECORDING OF QUITCLAM DEEDS TO DONALD D. OWANG AND SHAPELL INDUSTRIES, INC. FOR MAIN SEWER EASEMENTS (DISTRICT PROJECT NO. 5456) Submitted By: Initiating Dept. /Div.: John Mercurio, Engineering Assistant III Engineering / Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: ,� , 'h P,0� J. Mercurio t. Swanson A. Farrell General ISSUE: The Board of Directors' authorization by resolution is required to quitclaim easements. RECOMMENDATION: Adopt resolutions authorizing execution of three Quitclaim Deeds to Donald D. Owang and Shapell Industries, Inc., and authorize recording of the documents. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: A temporary pumping station was constructed at the end of Creekview Place in an easement offered on the map of Subdivision 8002. The pumping station has been replaced by a gravity sewer and has been removed. Staff has determined that the District no longer needs the easement (see Attachment 1). At the end of Casablanca Street, an easement was offered on the map of Subdivision 8002, but was never used, and the District has no plans of using that easement. Staff has determined that the District no longer needs the easements. See Attachments 1 and 2 for maps showing the easements to be quitclaimed. RECOMMENDED BOARD ACTION: Adopt resolutions authorizing the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to Donald D. Owang and Shapell Industries, Inc. on behalf of the District, and authorize staff to record the documents. N: \ENVRSEC \Position Papers \Mercurio\2006 \5456 Pos Paper Quitclaims Owang & Shapell 3- 06.doc Page 1 of 3 �9M�N p Tgss� DANVILLE q� LAWRENCE R� SITE T GRp� roll , QO m N RD SAN RAMON m g a e. , �a �... eeseH,.. , .�.. np,, ...s: LOCATION MAP -0 N. T. S. r Owang 206 - 550 -027 Easements to be Quitclaimed Shapell 206 - 030 -037 LEGEND: N �.. - EXISTING SEWER - QUITCLAIMED AREA Central Contra Costa Attachment Sanitary District SHAPELL AND OWANG QUITCLAIMS DP 5456 PARCEL 1(PORTIONS) 1 Page 2 of 3 Page 3 of 3 �gMiN0 Tgss�✓ DANVILLE LAWRENCE RD SITE ,�pN RO ZN pRp RD 0 OpL��NG SAN RAMON N .e €k..E..... LOCATION v Q "l,�. t. MAP N. T. S. 7beQuitdaimed CASABLANCA ST Easement Shapell 206 - 030 -033 LEGEND: N - EXISTING SEWER -QUITCLAIMED AREA Central Contra Costa Sanitary District SHAPELL QUITCLAIM Attachment 2 DP 5456 PARCEL 1(PORTION) Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 NO.: 3.d. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING IN PART AND REJECTING IN PART OFFERS OF DEDICATION AND ACCEPTING PUBLIC SEWER IMPROVEMENTS FROM SHAPELL INDUSTRIES, INC. FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8698 IN THE DANVILLE AREA, DP 5655 Submitted By: Initiating Dept. /Div.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Mercurio Swanson A. Farrell General ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting in part and rejecting in part offers of dedication, and accepting public sewer improvements, and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision No. 8698 that are required for a recent public sewer extension off Camino Tassajara in the Danville area (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements and determined that they are in compliance with District standards. A temporary pumping station was constructed as part of the public sewer improvements serving this subdivision. Before the easement for the pumping station came up for acceptance, a gravity line was installed to convey sewage from this subdivision. The pumping station was removed because it was no longer needed. Consequently, the pumping station easement could be rejected. Page 1 of 3 N: \ENVRSEC \Position Papers \Mercurio\2006 \5655 Adopt Res Shapell Ind 3- 2- 06.doc POSITION PAPER Board Meeting Date: March 2, 2006 subject: ADOPT A RESOLUTION ACCEPTING IN PART AND REJECTING IN PART OFFERS OF DEDICATION AND ACCEPTING PUBLIC SEWER IMPROVEMENTS FROM SHAPELL INDUSTRIES, INC. FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8698 IN THE DANVILLE AREA, DP 5655 RECOMMENDED BOARD ACTION: Adopt a resolution accepting in part and rejecting in part offers of dedication from Shapell Industries, Inc. for easements shown on the recorded final map of Subdivision No. 8698 in the Danville area, and accepting DP 5655 public sewer improvements, and authorize staff to record the resolution with the Contra Costa County Recorder. Page 2 of 3 N: \ENVRSEC \Position Papers \Mercurio\2006 \5655 Adopt Res Shapell Ind 3- 2- 06.doc 00E 107 ACCEPT M n t� REJECT EASEMENT ACCEPT RD SAN RAMON LOCATION MAP N. T. S. r 1 ► r ► ► D 1 m ► r 1 1 1 i 86 ASEMEN I i 1 1 1 1 I b LEGEND: -e- EXISTING SEWER _ NEW SEWER N SUBDIVISION BOUNDARY EASEMENT AREA Central Sant on ra C tta ACCEPTANCE AND REJECTION OF EASEMENT DEDICATIONS SUBDIVISION 8698 DP 5655 Page j of j Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.e. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE NORTH ORINDA SEWER RENOVATION, PHASE 1, DISTRICT PROJECT 5759, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept/Div.: Edgar Lopez, Assistant Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: /i v E. Lopez ecki Divi n Manager A. General ISSUE: Construction of the North Orinda Sewer Renovation Project, Phase 1, District Project 5759, has been completed and the work is ready for acceptance. RECOMMENDATION: Accept the contract work completed for the North Orinda Sewer Renovation Project, Phase 1, DP 5759, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The District's 1,500 miles of collection sewers have pipe segments that range in age from new to over 100 -years old. Some of these pipe segments are at the end of their useful life. This is evidenced by high maintenance costs and increases in call -outs by Collection System Operations Division (CSOD). In 1991, the District implemented a sewer renovation program and, since that time, an annual allowance for this program has been included in the Capital Improvement Budget and Plan. This program is an ongoing series of projects. Candidate sewer line segments are identified, evaluated, and placed on a priority list for replacement and /or renovation. The North Orinda Sewer Renovation Project, Phase 1, renovated approximately 12,000 linear feet of 6 -inch sewer main pipelines in fourteen (14) locations within the City of Orinda (see Attachment 1). Construction of the sewers in easements involved close cooperation with customers for site access and restoration. NAPESUMCbradley \Position Papers\2006\March1DP5759 AcceptContractWork.doc Page 1 of 3 POSITION PAPER Board Meeting Date: March 2, 2006 subject. ACCEPT THE CONTRACT WORK FOR THE NORTH ORINDA SEWER RENOVATION, PHASE 1, DISTRICT PROJECT 5759, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION In addition, during construction CSOD identified sewers within the project area that required urgent repair. These additional sewer repairs were added to the project as change orders and included repairs on Rose Lane and at the Orinda Park pool at 72 El Toyonal. On June 16, 2005, the Board of Directors (Board) authorized the award of a contract for the construction of the project to McNamara & Smallman Construction, Inc. The Notice to Proceed was issued .on August 8, 2005. The work was substantially completed in January 2006. The remaining items of work consist of minor punch list items, which do not affect the project acceptance. The total authorized budget for the project is $3,100,000. The budget includes the cost of engineering design, District forces, testing services, contract services, etc. An accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDED BOARD ACTION: Accept the contract work completed for the North Orinda Sewer Renovation Project, Phase 1, District Project 5759, and authorize the filing of the Notice of Completion. NAPESUP\Cbradley \Position Papers\2006 \March \DP5759 AcceptContractwork.doc Page 2 of 3 .. . ....... ... ...... MONTE VISTA FID — FM --fral Contra N6/ . O FINDA C 0 U N T R Y C L U B .......... ........... od LEGEND: NORTH ORINDA PHASE 1 NORTH ORINDA PHASE 1 (SPOT REPAIR) L Sanitary District NORTH ORINDA SEWER RENOVATION , ' PHASE 1, DP No. 5759 LOCATION MAP Page 3 of 3 Attachment I .......... . . ................... .. ....... FM --fral Contra N6/ . O FINDA C 0 U N T R Y C L U B .......... ........... od LEGEND: NORTH ORINDA PHASE 1 NORTH ORINDA PHASE 1 (SPOT REPAIR) L Sanitary District NORTH ORINDA SEWER RENOVATION , ' PHASE 1, DP No. 5759 LOCATION MAP Page 3 of 3 Attachment I Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.f. CONSENT CALENDAR Type of Action: REJECT CLAIM subject: REJECT CLAIM FOR SUBROGATION OF DAMAGES BY DEANS & HOMER FOR ASPEN BUILDING TECHNOLOGY, INC., 1042 BROWN AVENUE, LAFAYETTE, CA. Submitted By. Kimberly Greer Initiating Dept /Div.: Administrative Safety and Risk Management Administrator REVIEWED AND RECOMMENDED FOR BOARD ACTION. K. Greer pMAraves K. Alm arles General ISSUE: The District received a claim for subrogation of damages due to a sanitary sewer overflow in the amount of $24,083.93 from Deans and Homer, an insurance managing underwriter for Greenwich Insurance Company. RECOMMENDATION: Reject the claim. FINANCIAL IMPACTS: There are no immediate financial impacts for rejection of the claim. ALTERNATIVES /CONSIDERATIONS: The alternative to this action is to pay the claim as submitted. BACKGROUND: The District responded to a sanitary sewer overflow that occurred on July 7, 2004. Emergency cleanup services were provided through a District cleaning contractor. The District received the claim for damages on October 26, 2004. Upon further investigation it is believed that a paving contractor, performing work under contractor for the City of Lafayette, dropped debris into the line which caused the line to plug and thus overflow. The CCCSD Board of Directors directed staff to reject Aspen Technologies' claim on November 18, 2004. Staff sent notice of rejection on November 30, 2004. The City of Lafayette tendered the claim to its contractor whose insurance, St. Paul Travelers, subsequently accepted the claim, reimbursing the District for its portion of incurred costs. Staff was told by the claims adjuster that they would also accept the claim made by Aspen Technologies. RECOMMENDED BOARD ACTION: Deny the claim submitted by Deans & Homer and direct staff to send a rejection letter to the claimant(s). Page 1 of 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.g. CONSENT CALENDAR Type of Action: HUMAN RESOURCES Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR MARK LAFFERTY, MAINTENANCE TECHNICIAN III, MECHANICAL, THROUGH APRIL 20, 2006 Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/ Director of Operations Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: ff1-;M%W Charles Batt , General Manager ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Mark Lafferty, Maintenance Technician III, Mechanical, has been off of work since March 9, 2005, due to a medical condition. At past Board meetings, the Board approved Mr. Lafferty to be on medical leave of absence without pay until March 2, 2006. We request extending Mr. Lafferty's medical leave of absence without pay until April 20, 2006. Mr. Lafferty's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through April 20, 2006. N: \POSUP \Correspondence \Position Pape rs\2006\Laffe rty-Ext of Leave of Absence- 3- 2- 06.doc Page 1 of 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3,h. CONSENT CALENDAR Type of Action: HUMAN RESOURCES Subject.' AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR HARRELL DEAN McNEELY, MECHANICAL SUPERVISOR, THROUGH APRIL 20, 2006 submitted By: James M. Kelly Initiating Dept /Div.: Operations/ Director of Operations Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION. ,k Pi. Kell C. Freitas Charles W. (lef General Ma ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Harrell Dean McNeely, Mechanical Supervisor. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Harrell Dean McNeely, Mechanical Supervisor in the Mechanical Maintenance Shop, has been off of work since August 22, 2005, due to a medical condition. Mr. McNeely applied for, was granted, and used 12 weeks of Family Medical Leave. At past Board meetings, the Board approved Mr. McNeely to be on medical leave of absence without pay until March 2, 2006. We request extending Mr. McNeely's medical leave of absence without pay until April 20, 2006. Mr. McNeely's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Harrell Dean McNeely, Mechanical Supervisor through April 20, 2006. Page 1 of 1 C: \DOCUME -1 \jlopez\LOCALS -1 \Temp\McNeely -Ext of Leave of Absence- 4- 20- 06.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 Type of Action: HUMAN RESOURCES No.: 3.i. CONSENT CALENDAR subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR JAMES MINOR, SENIOR HOUSEHOLD HAZARDOUS WASTE TECHNICIAN Submitted By: Elaine Jacobs, HHW Initiating Dept. /Div.: Engineering /Environmental Supervisor Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: /qi�� ;A, �oa- `. Jacobs . Swanson A. Farr I C. Freitas General ISSUE: Board of Director authorization is required for a medical leave of absence in excess of thirty days. RECOMMENDATION: Authorize medical leave of absence without pay for Senior Household Hazardous Waste Technician James. Minor through January 2007. FINANCIAL IMPACTS: Minimal. ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence. BACKGROUND: Mr. Minor has a medical condition requiring a leave of absence without pay. He has used all available leave accrued to him and is requesting that the Board authorize a medical leave of absence without pay through January 2007. RECOMMENDED BOARD ACTION: Staff recommends that the Board authorize a medical leave of absence without pay for Senior Household Hazardous Waste Technician James Minor through January 2007. Page 1 of 1 CADocuments and Settings \cfreitas\My Documents \minorjames med lve to 1- 07.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS ZAMM"ej V-1- POSITION PAPER Board Meeting Date: March 2, 2006 No.: 3.i. CONSENT CALENDAR Type of Action: CONFIRM PUBLICATION subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 237 - AN ORDINANCE AMENDING DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEE APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO PROJECT 5786 (HIGHLAND DRIVE, DANVILLE) OR PROJECT 5792 (GABLE LANE, LAFAYETTE) STANDARD SEWER FACILITIES Submitted By: Initiating Dept /Div.: Administrative Department Elaine R. Boehme Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Charles . Batt , General Manag r ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of District Ordinance No. 237. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: District Ordinance No. 237 which was adopted by the Board at the meeting of January 12, 2006, and which amends District Code Section 6.20.300 Schedule of Reimbursement Fees to Establish Reimbursement Fee Applicable to Properties that Directly Connect to Project 5786 (Highland Drive, Danville) or Project 5792 (Gable Lane, Lafayette) Standard Sewer Facilities, was published in the Contra Costa Times on January 31, 2006. Proof of publication is attached. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of District Ordinance No. 237. N:\ADMINSUPWDMIN \DIST- SEC \Resolutions \PP CONFIRM PUB ORD 236.doc Page 1 of 3 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa 1 am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, State of California, under the date of October 22, 1934. Case Number 19764. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: January 31, all in the year of 2006 1 certify (or declareLunder penalty a# perjury that the fore in is true and c rrect. E cued a a t Creek, Californ a. 0 tF 3y of January , 200 Signature / \ Contra Costa Times L� P O Box 4147 Walnut Creek, CA 94596 (925) 935 -2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) ORDINANCE NO. 237 WHEREAS the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides {or reimbursement to installers of standard and special facilities from tees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 620 provides for the establishment of reim- bursement accounts for constructed standard and special facilities; and WHEREAS, Project 5786 and 5792 sewers, the locations of which are shown on Ex- hibits A -1 and A -2 of this ordinance, Incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 620, which calculations are summarized in Exhibits B -1 and B -2 of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the pro- posed scheduled reimbursement ing o January conducted at the District Board of Directors' reg- ularly THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1 Reimbursement fee applicable to properties that directly connect to Project 5786 or 5792 standard sewer facilities, designated on Exhibits A -1 and A -2 are hereby established. Said reimbursement tees, which shall be consecutively added to District Code Section 620.300 Schedule of Reimbursement Fees, have been calcu- lated In the manner set forth in District Code Chapter 620 and shown in Exhibits B -1 and 5-2 of this ordinance. The reimbursement fee for properties that directly connect to either project as cited above shall be as follows: District Anowable Number Reimbursement Project mi Description of Fadnty Actual Cost of RUES Fee per Unit 5786 Highland Drive, Danville $327,358.10 19 $17,229.37 5792 Gable Lane, Lafayette $53,900.43 5 $10,786.69 Section 2 The reimbursement fees set forth herein shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A -1, A -2, B -1 and B -2 hereto shall not be incorporated into the District Code; however, copies of same shall be maintained in the District offices and made available for inspection during the periods when the subject reimburse- ment to is in effect. Section 4 This ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary District on the 12th day of January 2006, by the following vote: AYES: Members: Boneysteele, Hockett, Lucey, Menesini NOES. Members: None ABSENT: Members: Nejedly /s/ Mario M. Menesini President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: /s/ Elaine R. Boehme Secretary of the District, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: legal Kenton L. CCT 4694; Publish January 31, 2006 Page 2 of 3 RESOLUTION NO. 2006- RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 237 AMENDING DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEE APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO PROJECT 5786 (HIGHLAND DRIVE, DANVILLE) OR PROJECT 5792 (GABLE LANE, LAFAYETTE) STANDARD SEWER FACILITIES WHEREAS, Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the Ordinance has been published shall constitute conclusive evidence that publication has been properly made. NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT District Ordinance No. 237 which was adopted on January 12, 2006, and which amends District Code Section 6.20.300 Schedule of Reimbursement Fees to Establish Reimbursement Fee Applicable to Properties that Directly Connect to Project 5786 (Highland Drive, Danville) or Project 5792 (Gable Lane, Lafayette) Standard Sewer Facilities, has been properly published once since its adoption in a newspaper of general circulation within Contra Costa County. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 2nd day of March, 2006 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Alm District Counsel Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 Type of Action: HUMAN RESOURCES No.: 3.k. CONSENT CALENDAR subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE GRIEVANCE APPEAL PROCEDURE FOR GENERAL EMPLOYEES Submitted By: Cathryn Freitas, Human Initiating Dept /Div.: Administration /H. R. Resources Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Freitas Xmi4raves General ISSUE: When a grievance matter has been appealed to the Board level, the Board must employ a neutral third party to hear the matter and recommend action to the Board in accordance with the Memorandum of Understanding (M.O.U.) between the District and the CCCSD Employees' Association, Public Employees' Union, Local One, Article II, Section 2.5, Step Four. RECOMMENDATION: Direct staff to secure the services of an arbitrator. FINANCIAL IMPACTS: The approximate cost of the arbitrator and court reporter is $2500 per day and is to be shared between Local One and the District. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Association President David Rolley filed a grievance at Step Three regarding the selection of an external candidate for a position not within the Local One bargaining unit. It is the Union's assertion that internal candidates must be selected prior to the selection of an external candidate on the Eligibility List. General Manager Charles Batts was the Step Three Hearing Officer, who denied the grievance based on past practice and the language of the M.O.U. and Chapter Four of the District Code. RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator in accordance with the District's grievance appeal procedure. Page 1 of 1 I� 0 U cu L. U L I 4r, U 4 H U L � o Cl) CU C c LL L -0 � U C6 E 06 c� cu c 0- c Q a) U cu a > co a 0 (n 4 H U L Cn L.L. U co co U 4-a m W L O 4— U 1 O E C= O O cn =3 .cn �o C= co O U O O U 4- O OF E 0 ui mo O O C= 'U m ma co U E W 1 c O 4. > O O o O O C: M = Le) LL N C: O O � U O � a� U) LL C O �U U s- C� O co O U� . cn U) Q� E CD. =3 U C: .- O O c O > O > O— O O CU 4- O U O LL ' — O .4.., cu 'V CU 0. O CU cu 0 O c O c: E C O O Q cn -0 U M O L. 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N Q Q I I N U cc) O O N C� M i CCU O U 4� 11 0 °o o N N N O N � N >I � C Q Q i O a) Co .� U co � a) O = C/) U O Cu � U c U 06 - a) � 0 O � U LL 5.a.2 CENTRAL CONTRA COSTA SANITARY DISTRICT ENVIRONMENTAL LABORATORY James M. Kelly Board Meeting March 2, 2006 FACILITY & STAFF • 9,000 SQUARE FOOT STATE -OF- THE -ART FACILITY • ONE INDEPENDENT FLOW- THROUGH BIOASSAY TEST FACILITY • STAFFED WITH 8 FULL -TIME EMPLOYEES AND ONE CO -OP STUDENT EQUIPMENT • TWO GAS CHROMATOGRAPH /MASS SPECTROMETER (GC /MS) FOR ORGANIC ANALYSES METHOD 624 AND METHOD 625 • ONE GRAPHITE FURNACE /ATOMIC ABSORPTION (GF /AA) FOR LOW -LEVEL TRACE METALS • ONE FLAME /ATOMIC ABSORPTION (F /AA) FOR HIGH - LEVEL TRACE METALS • TWO MERCURY ANALYZERS FOR LOW- AND HIGH -LEVEL MERCURY ANALYSES • SEVERAL SPECTROMETERS AND OTHER WET CHEMISTRY INSTRUMENTS CERTIFICATION CALIFORNIA STATE CERTIFIED LABORATORY FOR ALL WASTEWATER TESTING REQUIREMENTS AND MOST HAZARDOUS WASTE TESTING 2 SERVICES PROVIDED • PERFORM APPROXIMATELY 32,000 EFFLUENT ANALYSES PER YEAR • WET CHEMISTRY • MICROBIOLOGY • TRACE METALS • TRACE ORGANICS • PHYSICAL TESTING • GENERAL CHEMISTRY • TOXICITY TESTING SERVICES (continued) • ANALYZE FOR: - PROCESS CONTROL - NPDES- PERMIT- REQUIRED TESTING - PRETREATMENT PROGRAM - CONTRA COSTA COUNTY AND MT. VIEW SANITARY DISTRICT - RESEARCH AND DEVELOPMENT 3 CONTRACTED ANALYSES • CHLORINATED PESTICIDES, METHOD 608 26 • POLYAROMATIC HYDROCARBONS, 4 METHOD 610 • PHOSPHATE PESTICIDES INCLUDING 29 DIAZINON, DURSBAN, ETC., METHOD 614 • DIOXIN 13 • PHENOL 22 • RADIOACTIVITY 13 • METHYL MERCURY 12+ • CHRONIC TOXICITY TESTING 6 RED ABALONE CONTRACT COSTS FOR FY -2004 • CHEMICAL ANALYSES • TOXICITY TESTING = $44,000 = $27,000 4 FUTURE NEEDS • METALS ANALYSES INSTRUMENTS ARE LIMITED - PRODUCTIVITY - INTERFERENCES /CU - NEED FOR SPECIATION OF METAL - WANT TO ADDRESS THIS YEAR - USE INDUCTIVELY COUPLED PLASMA -MASS SPECTROMETER (ICP -MS) METHYL MERCURY • WILL BE REQUIRED BY RWQCB • WAIT UNTIL REQUIRED AND METHOD FULLY DEVELOPED WHY ICP -MS? • A NEW TECHNOLOGY FOR TRACE METALS ANALYSES • DEVELOPED TO ELIMINATE ANALYTIC INTERFERENCE COMMON IN AA TESTING • REQUIRED BY THE SWRCB / RWQCB FOR BETTER QUALITY DATA • COST EFFECTIVE • MORE PRODUCTIVE THAN AA • NON - ROUTINE AND PRACTICAL SUMMARY • NEW FACILITY IS CERTIFIED AND CONDUCTS 99.7 PERCENT OF THE DISTRICT'S ANALYSES • MAKES PRUDENT USE OF CONTRACT SERVICES • THE LABORATORY IS AN ESSENTIAL PART OF THE DISTRICT'S COMPLIANCE RECORD • CHANGING REGULATIONS PROMPT THE NEED TO CONSIDER UPGRADING EQUIPMENT no M R3 ui E N O O N 0 rml i i Q c a cn W Q o Ct n Q N a cn cu Q o CD O O N N U r co U U 4-0 O 2) L. cu C6 L 4 � L O 0 Jc O ►� z V Lo O O N O E O U O D ■ O .C: Z W O U .� cn cn IMMOMEN 12 0 ■ - cu O N cn cn cu O cn CU C: .0 -0 O cu co E cu ■ .. - U 4-1 CU c� Off- .� cm cn O O O -� -0 CU - .— O � C: O U :3 L. 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C O U) cu U) LO 0 (D —_ qt cn cn - cn cu E L cn cn o O U cn O)w O v 4- Q. QD L .— U E 0 MM cu cm CD CL 0 cu � n n L Cu L 0 0 U U 0 U nV4 V4 0 cJ� �J 0 U U U 7.a 2005 RECYCLED WATER QUALITY AND DISTRIBUTION REPORT JAMES M. KELLY BOARD MEETING MARCH 2, 2006 2005 RECYCLED WATER REPORT REQUIRED BY GENERAL ORDER 96 -101 INCLUDES ALL REQUIRED ELEMENTS: RECYCLED WATER QUALITY RECYCLED WATER USED BY CUSTOMER LIST OF NEW CUSTOMERS TABULATION OF CUSTOMER INSPECTIONS SUMMARY OF VIOLATIONS STATUS OF RECYCLED WATER DEVELOPMENT 1 2005 RECYCLED WATER REPORT RECYCLED WATER QUALITY: IN COMPLIANCE RECYCLED WATER USED: 170 MG TO CUSTOMERS 400 MG TO TREATMENT PLANT NEW CUSTOMER: CONTRA COSTA COUNTY ANIMAL SERVICES 2005 RECYCLED WATER REPORT INSPECTIONS /VIOLATIONS: GOOD COMPLIANCE RECYCLED WATER DEVELOPMENT: • ANTICIPATED NEW USERS IN 2006 - ® CONCO ® EXPANDED NUMBER OF FIRE HYDRANTS • FUTURE PLANNED "A" LINE EXTENSION (DIAMOND BOULEVARD AREA) • O &M MANUAL • UPDATING RECYCLED WATER PROGRAM MANUAL K ACKNOWLEDGEMENTS WATER PRODUCED BY THE TREATMENT PLANT AND MONITORED BY THE LABORATORY PROGRAM ADMINISTERED AND MANAGED BY ENGINEERING DISTRIBUTION SYSTEM OPERATED BY COLLECTION SYSTEM OPERATIONS CONTRA COSTA WATER DISTRICT REPAIRS OArm co rn D a co C rn Q Wo 0 oc 0 06 • rm W 3 C 0 It • E m • 3 m to C A C C • m m 0 c O CL 0 E m w m v C A O N w N v Ic t� -0 D a (10 m CD =3 ■ ■ N � ■ ■ ■ �� O v now 0 , 0 � 0 40h fols U) O p = O n O y � No Me tp to !P O PIE OREft cr O O y. !p U) tP — ■p 10100 me c — y O I O O Q 0 0 U) o on oVy��p� o � Ina a O= O Q Q O O me 0 O y 0 �+mo O W a N� M■ O O A � O O me CL �i -0 D MCC ca cu cn :3 °- m 0 r-o- � m M PO v D O O O CL CD 0 FB7 (0 C) C) —+ O O O � v � � O Cfl � N cfl O ' O y O O p O 0 cr CL Q z Z _ = a w -4 Cr CD cD CD z Cr v 0 -h c (D Cl) O -4 —1 0 CD cr Cr CD CD CD o, 0 Z E� �6 i 0 O � - O s m 0 � � O � E M Q � N r L = a C s O � O LM da3�d� m o � � L. as a a F - Z F L = a -0 D v cQ cQ m rn =3 rnCL CD D :L O o (D ^ n CD 0 O , n Cl) � O � i � ai W Z � 00 cr U) CD Q O O O 0 YI N O N 0 a U G a `° 0 y J M c a N r O ■ V/ 'm++ 3 V O C J Lm .o 4 _ > 0 4) LO (J) O � O M N V 1 f tk e Fwo Ila 01- O YI N O N 0 a U G a `° 0 y J M c a N r O ■ V/ 'm++ 3 V O C J Lm .o 4 _ > 0 4) LO (J) O � O M N V 33 �� F jps r N O O N N O O W N O O N O O D Z m W 3 3 L C Z L C r D C a CO) m T O q 2 v O O O O O O O O O O nl O 0 0 0 C 3 CD 0 0 4 CO G N r� 14tjj Q� C E a ca c c c O c O � _ > p tl� O > O O O O CL Fm p 0 p i Z 3 Z Z I >+ -0 D v c0 cQ CD rn :3 .k CL E) cD 3 PO D O Central Contra Costa Sanitary District f BOARD OF DIRECTORS f� POSITION PAPER Board Meeting Date: March 2, 2006 No.: 6.a. ENGINEERING Type of Action: SET HEARING DATE Subject: ESTABLISH APRIL 6, 2006 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY TO ACQUIRE EASEMENTS THROUGH 190 AND 194 STRENTZEL LANE, MARTINEZ, FOR THE ALHAMBRA VALLEY SEWER PROJECT, DISTRICT PROJECT 5919 Submitted By. Initiating Dept /Div.: Ricardo Hernandez Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: R. Hernandez y C. Swanson Farr II *General a a er ISSUE: A public hearing must be conducted and a Resolution of Necessity adopted to initiate eminent domain (condemnation) proceedings for acquisition of public easements. RECOMMENDATION: Establish April 6, 2006 at 2:00 PM as the date and time to hear evidence and consider adoption of a Resolution of Necessity to obtain easements through condemnation for the Alhambra Valley Sewer Project. FINANCIAL IMPACTS: There will be legal costs associated with condemnation litigation. ALTERNATIVES /CONSIDERATIONS: The easements are required to construct a segment of the Alhambra Valley Sewer Project between Strentzel Lane and Wanda Way. Alternative alignments for this project would also require the acquisition of easements. BACKGROUND: The subject easements are through private properties located at 190 and 194 Strentzel Lane in Martinez (map attached). The easements are located on two private properties adjacent to the National Park Service (NPS) property where the District had originally proposed to install the trunk sewer. NPS has declined to grant a right -of -way permit to the District. District staff recommends an alternative alignment through 190 and 194 Strentzel Lane. N: \ENVRSEC \Position Papers \Hernandez R \2006 \5919 Set Hearing Alhambra Valley 3- 2- 06.doc Page 1 of 3 POSITION PAPER Board Meeting Date: March 2, 2006 Subject: ESTABLISH APRIL 6, 2006 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY TO ACQUIRE EASEMENTS THROUGH 190 AND 194 STRENTZEL LANE, MARTINEZ, FOR THE ALHAMBRA VALLEY SEWER PROJECT, DISTRICT PROJECT 5919 Previous staff reports to the Board have explained the necessity of the project in providing sewer service to residents in the unincorporated area of Martinez commonly referred to as the Alhambra Valley. Although negotiations are continuing with the affected property owners, staff considers it appropriate to proceed with the commencement of eminent domain action to acquire the easements needed for this construction project. The project is tentatively scheduled to be publicly bid in May of 2006. Staff is prepared to present evidence at the hearing to show that this public improvement project meets all of the following criteria: 1. The public interest and necessity require the project; 2. The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; and 3. The property rights sought to be acquired are necessary for the project. Staff will continue efforts to contact owners with the intent of resolving all issues and reaching an agreement with them. Property owners will be notified of the public hearing no less than 16 days prior to the hearing. RECOMMENDED BOARD ACTION: Establish April 6, 2006 at 2:00 PM as the date and time for a public hearing to hear evidence and consider adoption of a Resolution of Necessity for the Alhambra Valley Sewer Project, District Project 5919. N:\ENVRSEMPosition Papers \Hernandez R\2006 \5919 Set Hearing Alhambra Valley 3- 2- 06.doc Page 2 of 3 4 / / L �1 `fir 14 STRFNT��r��/ ► I Easements NATIONAL PARK SERVICE \ JOHN MUIR NAT'L HIST. SITE 1 1 i i i i LEGEND: PRIVATE ROAD EASEMENT PROPOSED EASEMENT AREA Central Contra Costa qkl t i MARTINEZ LOCATION MAP N. T. S. Sanitary District STRENTZEL LANE EASEMENT 479th ALHAMBRA VALLEY SEWER -PHASE 1 Attachment MAP Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: 7.a. TREATMENT PLANT Type of Action: ACCEPTANCE OF ANNUAL REPORT Subject: BOARD ACCEPTANCE OF THE 2005 RECYCLED WATER QUALITY AND DISTRIBUTION REPORT Submitted By: Bhupinder S. Dhaliwal, Laboratory Superintendent Initiating Dept./Div.: Operations /Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: 72��-13 /k�- Ire- NIL141 B. Dhaliwal rg J. Kelly A. Farrell harles General ISSUE: The Central Contra Costa Sanitary District's (District) 2005 Recycled Water Quality and Distribution Report has been prepared for submission to the California Regional Water Quality Control Board ( RWQCB), San Francisco Bay Section. This annual report is presented for Board of Directors' information and acceptance. RECOMMENDATION: Accept the 2005 Recycled Water Quality and Distribution Report. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: The District distributed about 170 million gallons of recycled water to various customers in the District's service area. The recycled water quality met all applicable RWQCB recycled water quality requirements, except for one high coliform count. However, our records show that no recycled water was being distributed to outside customers on this day. Upon acceptance of this report by the Board of Directors, the report will be submitted to the RWQCB. RECOMMENDED BOARD ACTION: Accept the 2005 Recycled Water Quality and Distribution Report. N: \POSUP \Correspondence \Position Papers\2006\2005 Recycled Water Report.doc Page 1 of 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 2, 2006 No.: g,a. COLLECTION SYSTEM Type of Action: ACCEPTANCE OF REPORT Subject: BOARD ACCEPTANCE OF 2005 COLLECTION SYSTEM SANITARY SEWER OVERFLOW ANNUAL REPORT Submitted By: Initiating Dept. /Div.: Bill Echols, Collection System Operations /Collection System Operations Operations Superintendent REVIEWED AND RECOMMENDED FOR BOARD ACTION: B. Echols W. Br nan J. I Ily Char es Ba General Mana r ISSUE: The Central Contra Costa Sanitary District's (District) Sanitary Sewer Overflow (SSO) Annual Report has been prepared for submission to the California Regional Water Quality Control Board (RWQCB), San Francisco Bay Section. This annual report is presented for the District Board of Directors' information and acceptance. RECOMMENDATION: Accept the 2005 Collection System SSO Annual Report. FINANCIAL IMPACTS: None ALTERNATIVES/CONSIDERATIONS: None BACKGROUND: The 2005 Collection System SSO Annual Report summarizes the overflows that occurred in the District's sanitary sewer system during the period December 1, 2004, through December 31, 2005. This is the first SSO Annual Report to be submitted pursuant to the RWQCB's new requirements for reporting SSOs. The report summarizes the number and size of SSOs, the causes of SSOs, locations of the SSOs, SSO trends, and the status of the preparation of our sewer system management plan (SSMP). Highlights of the report are the trend that the District's overflows have decreased each year for the past four years, there were no repeat overflows, and there were no overflows from pump stations and force mains. Upon acceptance of this annual report by the District Board of Directors, it will be submitted to the RWQCB. The RWQCB requires the 2005 SSO Annual Report to be submitted by March 15, 2006. RECOMMENDED BOARD ACTION: Accept the 2005 Sewer System Overflow Annual Report. CSO /C: \Ppaper \SSO Annual Rpt- CSO.doc Page 1 of 5 '1 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, Ca 94553 (925) 228 -9500 • www.centralsan.org March 10, 2006 Bruce H. Wolfe, Executive Officer California Regional Water Quality Control Board San Francisco Bay Region 1515 Clay Street, Ste. 1400 Oakland, CA 94612 Attn.: Michael Chee Dear Mr. Wolfe: FAX: (925) 938 -2956 CHARLES W. BATTS General Manager KENTON L. ALM Counsel far the District (510) 808 -2000 ELAINE R. BOEHME Secretary q1 the District ANNUAL REPORT OF SANITARY SEWER SYSTEM OVERFLOWS FOR DECEMBER 2004 AND CALENDAR YEAR 2005 The purpose of this letter is to report the Sanitary Sewer System Overflows (SSOs) that occurred in the Central Contra Costa Sanitary District sanitary sewer system during the period December 1, 2004, through December 31, 2005. This report is submitted pursuant to the requirements included in the San Francisco Bay Regional Water Quality Control Board Letter, New Requirements for Reporting Sanitary Sewer System Overflows, dated November 15, 2004. Number and Size of SSOs The total number of SSOs for the reporting period was 118. All of the SSOs were associated with gravity sewers. We experienced no overflows as a result of surcharging in wet weather conditions. The sizes of SSOs are summarized as shown on Table 1. Table 1. Number of SSOs Size of SSO (gallons) Number Percent of Total by Number Greater than or equal to 1,000 8 7% Between 100 and 999 17 14% Between 10 and 99 93 79% Less than 10 (added to line above) — Public portion of lateral N/A — Total 118 100% The volume of spills contained and returned to the sewer system, as well as the volume reaching the waters of the State, is shown in Table 2. Of the 93 overflows that were less than 100 gallons, a significant number were calculated as 99 gallons. The field crews' daily work reports relating to these overflows designates them only as " <100 gallons." In these instances, a volume eRecycled Paper CSO /C: \FIELDOPS \RWQCB \Reports \RWQCB05Wnnual Report 2005 w- chart.doc Page 2 of 5 Mr. Bruce H. Wolfe March 10, 2006 Page 2of4 designation of 99 gallons has been used to calculate the total volume of SSOs, thus the total volume estimate of 57,097 gallons is in all likelihood greater than the actual number. Table 2. Volume of SSOs Table 3. Treated /Untreated Percentage Comparison Wastewater Volume (gallons) Percent of Total by Volume Total volume contained and Untreated wastewater not 27,327 gallons returned to sewer system for 29,760 52% treatment Percentage collected 99.999844% Total volume reaching waters 19,835 35% of the State — — Total volume not contained but not reaching waters of the 7,492 13% State Total 57,087 100% Table 3. Treated /Untreated Percentage Comparison Wastewater 17,520 million gallons treated and discharged Blockage: Untreated wastewater not 27,327 gallons contained 75 Percentage untreated 0.000156% Percentage collected 99.999844% and treated 11 None of the SSOs exceeded 13,500 gallons in volume. This report does not include SSOs that occurred from private sewer service laterals within the Central Contra Costa Sanitary District jurisdiction that were caused by conditions in privately owned laterals or on private property. The property owners are responsible for the condition and operation of those sewer service laterals. Table 3 presents the total quantity of wastewater collected, treated and discharged in full compli- ance with our National Pollution Discharge Elimination System (NPDES) permit, and the amount not contained. As shown in Table 3, 99.999844% of the wastewater was collected and treated. Cause of SSOs The predominant causes of SSOs during the period of this report were roots and grease. The distribution of SSOs by cause is shown on Table 4. Table 4. Causes of SSOs Cause of SSO Number Percent of Total Blockage: Roots 75 64% Grease 14 12% Debris (rags, rock, paper) 11 9% Debris from laterals — — CSO /C: \FIELDOPS \RWQCB \Reports \RWQCB05\Annual Report 2005 w- chart.doc Page 3 of 5 Mr. Bruce H. Wolfe March 10, 2006 Page 3 of 4 Cause of SSO Number Percent of Total Vandalism 2 2% Animal carcass — — Construction debris 4 3% Multiple causes — — Subtotal for blockage 106 90% Infrastructure failure 3 2% Inflow and infiltration — — Electrical power failure — — Flow capacity deficiency — — Natural disaster — Bypass — - Cause unknown 9 8% Total 118 100% Location of SSOs Sixty -three of the 118 overflows that occurred during the 13 -month reporting period took place in three of the cities in our service area: Orinda, Lafayette and Walnut Creek. Our Engineering Department is currently working on multi - phased rehabilitation projects in these three cities, as well as other areas in our service district. The Collection System Operations Division is expanding its quality cleaning and chemical root - control programs in these areas as well. Our overflow follow -up protocol — closed- circuit television inspection of all overflows and stoppages, re- cleaning based on TV results and monitoring — have eliminated repeat overflows this year. Figure 1. Geographical Trends 0 5 10 15 20 25 Alamo Clyde �Roots Danville Grease other Lafayette Martinez Moraga Orinda Pleasant Hill San Ramon Walnut Creek L Y 2005 Overflows Cause and Location CSO /C: \FIELDOPS \RWQCB \Reports \RWQCB05\Annual Report 2005 w- chart.doc Page 4 Of 5 Mr. Bruce H. Wolfe March 10, 2006 Page 4 of 4 SSO Trends The following graph shows a comparison of data for the current reporting period with previous reporting periods. Figure 2. Total SSOs 2002 — 2005 Updated through December 2005 Year: 2002 2003 2004 2005 TotalO /Fs by year: 1 1621 YTD comparison: 162 135 135 123 123 107 107 Comparison of Cumulative Overflows JAN 16 14 11 19 180 160 FEB 13 19 18 11 MAR 15 9 15 12 APR 9 MAY 11 12 8 9 9 9 6 140 120 JUN 10 8 4 9 JUL 11 AUG 10 15 12 6 8 5 3 100 SEP 11 12 7 12 80 60_ Y� OCT 18 4 10 8 NOV 17 10 15 5 DEC 21 12 11 8 40 - - -� 20 -- 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -}2002 — 2003 — 2004 2005 Status of Development of Sewer System Management Plan (SSMP) CCCSD is on track to comply with the requirements detailed in the 13267 Letters sent out to Sewer System Authorities dated July 7, 2005. Certification I certify under penalty of law that this document and all attachments are prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who managed the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Sincerely, Ja es M. y Director of perations JMK/WLE /rab CSO /C: \FIELDOPS \RWQCB \Reports \RWQCB05Wnnual Report 2005 w- chart.doc Page 5 Of 5 \ c 2 } � / 0 ƒ B 0 c � \ § e § �0.Q• k jc 2 \/� _c % EIS %/ §k§ ._ uc (\ k \ §0 U) x e ea 2 �§7 \ � j 0 =k. @d\ � - kiu) �wQ a xoe a) k /\ \f� $§ [0 cn _2 cm CO kk7 2a \k\ { § & § a) � § e ' y£8 Q & j § ° °© ?, f 2 2 R _ 2 ®e \= 0§G \ 2 # tJ/ #]k E k\ z > 2]£ 2 U§/ j§ k kk] Pico !\ 2 = & =a _: E / 21; \$/ ±2 2 \ § � a & \ \ t �t / m 0 / / } >> a 2 cn k / k # 2 , a o » � I / G G m / S (D R 2 D / / ± \ \ k ° e < % i 2 / > u 2 z \ . E u a a m S � 2 e r bk 06 co \ ® © ■ k r LU & § 2 § ƒ 4 w 2 xm >= m E w U w / 0 �0.Q• FINANCIAL STATEMENT SUMMARY January-06 Prepared by: D. Hin Year to Date Actual Budget Variance Actual Budget Variance O & M Expenses 3,451 3,803 352 25,032 26,762 1,730 9.3% 6.5% Year to Date Actual Budget Variance O & M Revenue 22,350 21,934 416 1.9% Year to date Favorable Variance > $10K: Variance YTD Sewer Construction 0 Total Labor Charges 862 Revenue Directors Fees & Expenses 0 Expense Chemicals 0 Over /Under Utilities 67 Doughtery Valley Completed Repairs & Maintenance 312 Other Expenses Hauling & Disposal 34 Professional & Legal 36 Outside Services 239 Materials & Supplies 58 Other Expenses 148 1,756 Year to date Unfavorable Variance > $1 OK: Total Labor Charges 0 Chemicals -32 Utilities 0 Repairs & Maintenance 0 Hauling & Disposal 0 Professional & Legal 0 Outside Services 0 Materials & Supplies 0 Other Expenses 0 TEMPORARY INVESTMENTS: Held in District LAIF Account, Commercial Paper and US T- Bills & T- Note. LAIF yield as of January, 2006 was 3.955% 12,629 21,031 (8,402)