HomeMy WebLinkAbout12/1/2005 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 1, 2005 No.: 3.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; QUITCLAIM EASEMENT Subject: ADOPT RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF A QUITCLAM DEED TO PH HOLDINGS, L.P., FOR A MAIN SEWER EASEMENT (DISTRICT PROJECT NOS. 117 AND 827) Submitted By: Initiating Dept. /Div.: John Mercurio, Assistant Engineering III Engineering / Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: DV.V l t. d ea, -& J. Mercurio M. Penny C. Swanson A. Farrell Charleff W. Batts General Manager ISSUE: The Board of Directors' authorization by resolution is required to quitclaim easements. RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to PH Holdings, L.P. and authorize recording of the document. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: In 1954, the District acquired an easement for a 10 -inch and 12 -inch sewer main over property which later was developed into the Contra, Costa Shopping Center. Recently, this shopping center was partially redeveloped and renamed Crossroads Shopping Center. New stores are being constructed along Monument Blvd. requiring relocation of the sewer main. With the new sewer in place, the abandoned main is no longer needed. Staff has determined that the District no Monger needs the easement. See Attachment 1 for a map showing the easement to be quitclaimed. RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to PH Holdings, L.P. on behalf of the District, and authorize staff to record the document. Page 1 of 2 N: \ENVRSEC \Position Papers \Mercurio \117 & 827 PH Holdings Quitclaim Easement.doc PLEASANT HILL ue e BOYD RD ° `sSITE EARY RD WALNUT LOCATION MAP N. T. S. MONUMENT DP 117 Easement to be Quitclaimed CROSSROADS SHOPPING CENTER DP 827 FA CONCORDI BLVD LEGEND: 1` -e.- - EXISTING SEWER -QUITCLAIMED AREA m Central Contra Costa Attachment Sanitary District CROSSROADS SHOPPING CENTER QUITCLAIM 1 JOB 117 AND JOB 827 Page z of L Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 1, 2005 No.: 3.b. CONSENT CALENDAR Type of Action: SET DATE FOR PUBLIC HEARING Subject: ESTABLISH JANUARY 12, 2006, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE PROPERTIES WHICH COULD DIRECTLY CONNECT TO DISTRICT PROJECT 5786 (HIGHLAND DRIVE, DANVILLE) Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED --- ^ FOR BOARD ACTION: V -k ]�J - �Y 9L G� B M. Penny J. iyamoto -Mills . Swanson A. Farrell Charles W. Batts General Manager ISSUE: When a Reimbursement Fee is proposed for properties that could directly connect to a "standard facility" installed by private individuals, the District Code requires a public hearing be held prior to the Board of Directors' adoption of the fee. RECOMMENDATION: Establish the Board's regularly scheduled meeting on January 12, 2006, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could connect to the Standard Facilities identified as District Project 5786 (Highland Drive, Danville). FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. BACKGROUND: Private individuals paid for the design and construction of "Standard Facilities" for District Project 5786, Highland Drive, Danville, see Attachment 1 for location. After a project is completed by the installer and accepted by the District, the installer contributes the project to the District for public use. Non - installer properties may connect to the contributed public sewers. The District Code provides for a Reimbursement Fee to the installer, so the installer may recover a portion of the cost for the contributed facility. The proposed Reimbursement Fees would be collected from property owners when they connect to the sewer system. The collected fees would then be disbursed to the installers of the projects. The District Code requires that a notice of public hearing be mailed to owners of properties to which the fee could be applicable at least ten days in advance of the date set for the hearing. The notice is to include a general description of the reimbursement Page 1 of 3 N: \ENVRSEC \Position Papers \Penny \5786 Set Date for Public Hearing.doc POSITION PAPER Board Meeting Date: December 1, 2005 subject ESTABLISH JANUARY 12, 2006, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE PROPERTIES WHICH COULD DIRECTLY CONNECT TO DISTRICT PROJECT 5786 (HIGHLAND DRIVE, DANVILLE) fee program, a description of the facility which gives rise to the proposed fee, and the amount of the proposed fee. RECOMMENDED BOARD ACTION: Establish the Board's special meeting on January 12, 2006, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could connect to the Standard Facilities identified as District Project 5786 (Highland Drive, Danville). Page 2 of 3 NAENVRSEMPosition Papers \Penny \5786 Set Date for Public Hearing.doc �\__ i yo �1 i /// I", � " Central Contra Costa Sanitary District N REIMBURSEMENT PROGRAM HIGHLAND DR.- DANVILLE (DP 5786) Page 3 of 3 r -i C Attachment 1 "z7fil RLIIJ I A* December 1, 2005 Board Meeting Douglas J. Craig PERMIT EXPIRES MAY 31, 2006 ❖ APPLICATION FOR RENEWAL DUE NOVEMBER 30, 2006 ❖ SIX MONTHS TO DEVELOP NEW PERMIT 1 APPLICATION CONTENTS e• RESPONSE TO ACTION ITEMS IN 2001 PERMIT ❖ UPDATED FACILITY INFORMATION REASONABLE POTENTIAL ANALYSIS CONSTITUENTS WITH PERMIT LIMITS ❖ DISTRICT POSITION ON CONSTITUTENTS OF CONCERN ACTION ITEMS ❖ DEVELOP AND STANDARDIZE TECHNIQUES FOR ACUTE TOXICITY .• COMPLETE CHRONIC TOXICITY STUDY TO IDENTIFY "MOST SENSITIVE" SPECIES ❖ SITE - SPECIFIC OBJECTIVE FOR CYANIDE 2 ACTION ITEMS (continued) • IMPLEMENT POLLUTION PREVENTION ACTIVITIES .• UPDATE CONTINGENCY PLAN ❖ UPDATE O&M MANUALS - INCINERATOR O &M MANUAL ❖ PARTICIPATE IN RMP TO ASSIST IN TMDL DEVELOPMENT ❖ PARTICIPATE IN OTHER JOINT STUDIES (BACWA) POLLUTANTS OF CONCER ❖ MERCURY •: PRIMARY CONCERN •:- CCCSD EFFLUENT HIGHEST IN BAY AREA ❖ LEAD .• MINOR CONCERN •: COPPER ❖ REMOVED FROM 303-4 LISTING ❖ NICKEL .• REMOVE FROM PERMIT •s ACRYLONITRILE .• MINOR CONCERN 3 •: TMDL REMANDED TO RWQCB ❖ FINAL LIMIT FOR MERCURY REQUIRED BY MAY OF 2010 NO TMDL - FINAL LIMIT 25 PPT (BASIN PLAN WQO) ❖ Violation >60 percent of analyses MERCURY (continued) :• IF TMDL - CAN WE COMPLY? ARE INTERIM LIMITS NEEDED? ❖ LAST 3 MERCURY TESTS ABOVE 50 PPT ❖ STAFF IS REQUESTING EXTENSION OF EXISTING LIMIT - 87 PPT 21 SUMMARY :• GREATEST COMPLIANCE CONCERN - MERCURY :• AGGRESSIVE POLLUTION PREVENTION :• SCRUBBER WATER TREATMENT ❖ FOUR AND ONE -HALF YEARS UNTIL FINAL LIMITS 5 Board Meeting December 1, 2005 RATIONALE *Initial Startup of Refurbished Pumping Station: a San Ramon Experience • EBMUD Watershed • Sensitive Area *Project Not Complete: • Control system • Permanent generator not installed 0 Board Concerns 1 POSITIVEACTIONS 0 Refurbished Pumping Station • Replaces Oldest Station • Improved controls / Monitoring • SCADA • Reliability and Redundancy • Emergency Power • Pump - around pump is in place, float operated IMPROVED CONTROLS 0 Local and Remote Alarms ,-A separate float alarm in the manhole outside of the pumping station; calls staff via cell phone at high level :> No automatic gate 2 I LEGEND A/ E.B.M.U.D. SAN PABLO RESERVOIR PROPERTY L Pumping Station Location D n Force Main Sewer E Central Contra Costa ? Sanitary District VDA !Y CLUB PUMPING STATIONS WITH TRIBUTARY FLOWS INTO LOWER ORINDA PUMPING STATION 250 500 "-6 ........ J FEET Figure I If J! Ill' _.-i VDA !Y CLUB PUMPING STATIONS WITH TRIBUTARY FLOWS INTO LOWER ORINDA PUMPING STATION 250 500 "-6 ........ J FEET Figure I waft HOW TO ADDRESS REMAINING CONCERNS 0 Use San Ramon Model *Staff Checks Station Daily 0 Guard Monitors Station at Night 3 f h PUMPING STA TIONS WEST STAFFING * Supervisor *Three Pumping Station Operators *Superintendent *One Pumping Station Operator On Call for All Pumping Stations West (9 Stations) * Have Station Checked Daily *Provide a float phone alarm to guard *Require guard to patrol exterior of pumping station hourly at night *Pumping Stations personnel will use SCADA to monitor /operate remotely 4 SUMMARY *Multiple Independent Alarms • Redundant Power and Pumps • In -line Storage O SCADA *Increased Station Attendance *Appropriate Steps to Minimize Chances of Spill 5 Central Contra Costa Sanitary Qistrict BOARD OF DIRECTOR$5 POSITION PAPER Board Meeting Date: December 1, 2005 No.: 6.a. ENGINEERING Type of Action: APPROVE CONSULTANT SERVICES AGREEMENT REVISION subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. Submitted By: Ricardo Hernandez, Senior Engineering Assistant Initiating Dept ✓Div.: Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Vvit'") Vl/�v J�4- 47M 1� R. Hernandez M. Penny C. Swanson A. Farrell harles W. Batts General Manager ISSUE: Board approval is required for increases to the cost ceiling of Agreement amounts beyond staff limits. RECOMMENDATION: Approve the revision to the Agreement with Associated Right of Way Services, Inc., (ARWS), Agreement No. 27105 TC. FINANCIAL IMPACTS: The amount of the recommended revision is $150,000, which will increase the cost ceiling of the Agreement to $450,000. ALTERNATIVES /CONSIDERATIONS: New proposals could be requested from ARWS and other right -of -way consultants to provide the desired services. However, the time associated with the proposal process would adversely affect the schedules for the projects that are currently under design and planned for construction during Summer 2006. Staff intends to request proposals during Spring 2006 for right-of-way services for projects to be constructed during 2007 and 2008. BACKGROUND: ARWS was selected through a competitive proposal process to provide right -of -way services for District projects. ARWS has been assisting Central Contra Costa Sanitary District ( CCCSD) with right -of -way consultation, appraisal, and acquisition services since March 2003. Some of these projects include the District Easements Project, Lafayette Renovation Project, Lower Orinda Pumping Station Renovation Project, Pleasant Hill Relief Interceptor Project, and A -Line Easements Project. Additionally, this consulting firm has assisted staff in researching various title issues pertaining to easements, CCCSD property, and land valuation tasks. There are currently three projects in construction (Vessing Road Sewer Renovation, Walnut Creek Sewer Renovation Phase 3, and North Orinda Sewer Renovation Phase 1) that will require significant right -of -way work due to changes in alignment during final stages of design or during construction. The Alhambra Valley Trunk Sewer Project will N: \ENVRSEC \Position Papers \Hernandez RWRWS Agreement Increase.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 1, 2005 Subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC., - AGREEMENT NO. 27105TC require additional right -of -way work to finalize all tasks associated with right -of -way acquisition. There continues to be a need for right -of -way consulting and land appraisal services from ARWS during the first half of 2006 to complete outstanding right -of -way tasks for projects currently under construction, and for projects under design (Walnut Creek Phase 3, M4A Force Main Relocation, A -Line Relief Interceptor Sewer Phase 2A, Danville Renovation Project, and North Orinda Sewer Renovation Phase 2) for next year's construction phase. Additionally, ARWS has been assisting staff with other tasks related to District real property management. RECOMMENDED BOARD ACTION: Authorize the General Manager to approve an amendment to the existing Agreement (Agreement No. 027105TC) with Associated Right of Way Services, Inc., to increase the cost ceiling by $150,000. Page 2 of 2 N: \ENVRSEC \Position Papers \Hernandez R\ARWS Agreement Increase.doc Central Contra Costa Sanitary District BOARD OF DIRECTOR$ POSITION PAPER Board Meeting Date: December 1, 2005 No.: 7.a. TREATMENT! PLANT Type of Action: AUTHORIZE PURCHASE subject: AUTHORIZE THE GENERAL MANAGER TO PRE- PUPCHASE NATURAL GAS THROUGH A SERVICE AGREEMENT WITH CORAL ENERGY RESOURCES FOR THE PERIOD OF JULY 1, 2006 THROUGH DECEMBER 31, 2007 Submitted By: Douglas J. Craig, Initiating Dept /Div. Plant Operations Division Manager Operations / Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: 49 Craig J. Kelly Charle W. Batts, General Manager ISSUE: Board authorization is requested for the General Manager to pre- purchase natural gas. RECOMMENDATION: Authorize the General Manager to pre - purchase natural gas through a service agreement with Coral Energy Resources for the period of July 1, 2006 through December 31, 2007. FINANCIAL IMPACTS: Purchasing natural gas each month at market price risks market price volatility and excessive District expenditures. Using historic data, the District believes pre - purchasing natural gas could have substantial savings in costs. The fiscal year 2005 -06 budget, based on prudent pre - purchasing, for natural gas is $2,988,300; fiscal year 2006 -07 budget is projected to be about $3,5010,000. ALTERNATIVES /CONSIDERATIONS: The District could purchase all of our natural gas needs at the end of each month or other frequency at market pride. The District could buy less natural gas. Due to high volatility in the natural gas market, it is believed that high seasonal costs could increase the District's annual natural gas expenditures by up to 50 percent. BACKGROUND: The District's approach to purchasing natural gas in recent years has been to pre - purchase most of the required natural gas for the future twelve months during historic seasonal lows through a service agreement with Coral (Energy Resources. This approach has served the District well but depends on favorable buying opportunities and appropriate timing of natural gas pre - purchases. In', past years, the best time for pre - purchase has been between December and March. Staff proposes to monitor the market conditions and purchase gas during these seasonal weaknesses in Page 1 of 2 N: \POSUP \Correspondence \Position Papers\2005 \Natural Gas Prepurchase.doc POSITION PAPER Board Meeting Date: December 1, 2005 Subject AUTHORIZE THE GENERAL MANAGER TO PRE -PU CHASE NATURAL GAS THROUGH A SERVICE AGREEMENI WITH CORAL ENERGY RESOURCES FOR THE PERIOD OF JULY , 2006 THROUGH DECEMBER 31, 2007 the market. Seasonal weaknesses include temporary periods of excess supply and projections for warmer - than - expected winter weather. This request extends the pre- purchase period by 18 months to provide additional opportunities to purchase gas during market softness that has occurred in August- September time period. In December 2004, the Board of Directors authorized the pre- purchasoof natural gas for fiscal year 2005 -06. Subsequently, the District pre - purchased 73 p rcent of its natural gas for fiscal year 2005 -06 at a price of $7.02 per decatherm. five months into the fiscal year, the spot market price has ranged from $7.80 to more than $12.00 per decatherm, demonstrating the benefit of pre - purchasing natural gas. The District uses approximately 420,000 decatherms of natural gas annually for the treatment plant's cogeneration system and as a backup fuel to landfill gas used in the multiple hearth furnaces and auxiliary steam boilers. While the cogeneration plant uses approximately 95 percent of the natural gas, it has a cost advantage over the purchase of Pacific Gas and Electric electrical power, as long as the natural gas price remains $10 per decatherm. Natural gas prices have nearly quadrupled over the past five years from $2.80 per decatherm in 2000 to nearly $12 per decatherm in November 2005. The increase is based on increasing demand and limitations in supply. Current long -rahge projections for natural gas indicate the average cost may decrease to less than $16 per decatherm. If the natural gas cost does not decrease to below $10 per decatherm, staff will seek further guidance from the Board. Staff seeks Board authorization to allow the General Manager to pre - purchase natural gas for the period of July 1, 2006 through December 31, 2007, with the'i, expectation of purchasing gas during periods of market softness. RECOMMENDED BOARD ACTION: Authorize the General Manager �o pre - purchase natural gas through a service agreement with Coral Energy Resources !,for the period of July 1, 2006 through December 31, 2007, at an aggregate price not to exceed $10 per decatherm. Page 2 of 2 N: \POSUP \Correspondence \Position Papers\2005 \Natural Gas Prepurchase.doc x NATURAL GAS USE • 420,000 DECATHERMS PER YEAR • APPROXIMATELY $3,500,000 PER YEAR • 7.4 PERCENT OF DISTRICT BUDGET 4,0. 1 NATURAL GAS USE IN THE COGENERATION SYSTEM • USES 95 PERCENT OF NATURAL GAS • PRODUCES 90 PERCENT OF TREATMENT P POWER • PRODUCES 40 - 50 PERCENT OF TREATM PLANT STEAM NATURAL GAS PURCHASES' . 73 PERCENT OF GAS PURCHASED FOR FISCAL YEAR 2005 -2006 • NO RECENT BUYING OPPORTUNITIES • NEXT DAY PRICE ($10.30) CONTINUES TO BE LOWER THAN NEXT MONTH PRICE ($12.00 +) • SAVED $450,000 in FISCAL YEAR 2005 — 2006 (5 MONTHS) N `2 ,^ \y 4 ..s. 5.,•5':1 ;'x,r .z3`ekr. •'.S ix' ✓�ikr'iT.+ s i` �f NATURAL GAS FUTURES $10.50 f a10.ie .4 e� P%ik t $10 .00 x so eo Lr F x � r a ' � a•� � k 4 rs r. E S so t 2006 2007 2000 Calanolar Year SUMMARY • LOOKING FOR A BUYING OPPORTUNITY FOR GAS THROUGH DECEMBER 2007 • PRE - PURCHASING GAS HAS BEEN SUCCESSFUL ON A RISING MARKET PRICE • MONITOR AND LOOK FOR OPPORTUNITIES 3 December 1, 2005 8.a. CORRESPONDENCE Page 1 of 2 Receive letter dated November 14, 2005 from United States Senator Barbara Boxer congratulating Central Contra Costa Sanitary District for receiving the first -place National Clean Water Act Recognition Award from the U.S. Environmental Protection Agency. BARBARA BOXER CALIFORNIA 1341alnited Mates senate HART SENATE OFFICE BUILDING SUITE 112 WASHINGTON, DC 20510 -0505 (202) 224 -3553 http://boxer.senate.gov/contact November 14, 2005 Barbara Hockett, Board President Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear Ms. Hockett: COMMITTEES: COMMERCE, SCIENCE. AND TRANSPORTATION ENVIRONMENT AND PUBLIC WORKS FOREIGN RELATIONS F'�E= CEIVED NOV 16 2005 CCCSD SECRETARY OF THE DISTRICT I send my sincerest congratulations to Central Contra Costa Sanitary District (Central San) for receiving the first -place National Clean Water Act Recognition Award from the U.S. Environmental Protection Agency. I commend Central San on this latest recognition of its innovative, achievements in wastewater treatment. Over the years, Central San's commitment to excellence has been recognized by a number of awards for cost - effectiveness and pollution prevention. I applaud the staff and board for their attention to environmental stewardship. Again, I send Central San my best wishes on this prestigious honor. Sincerely, Baz aza Boxer United States Senator 1700 MONTGOMERY STREET 312 NORTH SPRING STREET 501 '1' STREET 1130 `O' STREET 600 'B' STREET 201 NORTH 'E' STREET SUITE 240 SUITE 1748 SUITE 7 -600 SUITE 2450 SUITE 2240 SUITE 210 SAN FRANCISCO, CA 94111 LOS ANGELES, CA 90012 SACRAMENTO, CA 95814 FRESNO, CA 93721 SAN DIEGO, CA 92101 SAN BERNARDINO, CA 92401 (41 5) 403 -0100 (213) 894 -5000 (916) 448 -2787 (559) 497 -5109 (619) 239 -3884 (909) 888 -8525 PRINTED ON RECYCLED PAPER December 1, 2005 8.b. CORRESPONDENCE Page 1 of 2 Receive letter dated November 16, 2005 from Alamo residents Dick and Charlotte Bottom commending Maintenance Crew Leader Mark Goss and Maintenance Crew Member II Hamid Tehrani for their assistance with a serious waste stoppage in their home. Dick & Charlotte Bottom 14 Hagen Oaks Ct. Alamo, CA 94507 1 -925 -838 -7579 November 16, 2005 Mr. Chuck Batts, Manager Central Contra Costa Sanitary District 5019 Imhoff Pl. Martinez, CA 94553 Dear Mr. Batts: Your employees, Mr. Mark Goss and Mr. Rod Tehrani, recently assisted us when we had a serious waste stoppage in our home. Their helpful and knowledgeable assistance prompts us to bring this situation to your attention. The problem occurred in the evening and we called Roto- Rooter. They indicated the problem was with your sewer line; so we placed a call to your Facility. This was around eleven P.M. We received a call from Mr. Goss within minutes of our call. We explained the situation, and within an hour a crew of three arrived in the rain. They resolved any problem with the sewer line and indicated we needed to ask Roto- Rooter to comeback to finish clearing the blockage. This was done the following morning. Your employees were obviously well trained. Their professional manner, courteous and personable, was very re- assuring while assisting us with our uncomfortable problem. Please convey to them and their associates our thanks for a job well done. Sincerely, Dick &'Charlotte Bottom Central Contra Costa Sanitary District ' BOARD OF DIRECTOR$ POSITION PAPER Board Meeting Date: December 1, 2005 No.: 9.a. HUMAN RESOURCES Type of Action: HUMAN RESOURCES subject: ADOPT RESOLUTION APPOINTING JAMES M. WARRINGTON TO THE POSITION OF PURCHASING AND MATERIALS MANAGER, M -35 ($7224 - $8781) EFFECTIVE NOVEMBER 30, 2005 Submitted By: Cathryn R. Freitas, InitiatingDept./Div.: Administration /H.R. Human Resources Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: aj� C. Freitas R/%Wfaves V Charles W. Batts, General Manager ISSUE: Board authorization is required to formalize the appointment of the Purchasing and Materials Manager. A resolution for the appointment is attached. RECOMMENDATION: Appoint James M. Warrington to the position of Purchasing and Materials Manager, M -35. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Direct staff to continue with the selection process. BACKGROUND: In August 2005 Purchasing and Materials Manager Diane Wagner resigned her position. Accordingly, staff conducted a recruitment to fill the vacant position. An outside panel of oral board raters interviewed a number of qualified applicants. An eligibility list was established and Director of Administration Randall Musgraves has chosen James M. Warrington for the vacancy. Mr. Warrington has a Bachelor's degree in Business Administration, has his Certified Purchasing Manager (C.P.M.) designation, and is an active member of the California Association of Public Purchasing Officers. He has worked in purchasing for sixteen years with the Sacramento Regional Sanitation District, most recently as the manager in charge of purchasing and the warehouse. Mr. Warrington is uniquely qualified for the position due to his extensive background in purchasing and materials control for a special district devoted to wastewater treatment and collection. RECOMMENDED BOARD ACTION: Adopt the attached resolution appointing James M. Warrington to the position of Purchasing and Materials Manager, M -35 ($7224- $8781). Page 1 of 2 C: \Documents and Settings \cfreitas\My Documents \Warrington appt pos ppr 12- 1- 05.doc RESOLUTION NO. 2005- A RESOLUTION APPOINTING JAMES M. WARRINGTON TO THE POSITION OF PURCHASING AND MATERIALS MANAGER BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT, effective November 30, 2005, James M. Warrington be appointed to the position of PURCHASING AND MATERIALS MANAGER, Range M -35, and be entitled to benefits normally accorded to the Management Group. PASSED AND ADOPTED this 1 st day of December, 2005, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Alm District Counsel Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 1, 2005 No.: 11.a. BUDGET AND FINANCE Type of Action: APPROVE FINANCIAL REPORT Subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2005 FOR SUBMISSION TO THE GOVERNMENT FINANaE OFFICERS ASSOCIATION AND CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS. Submitted By: Debbie Ratcliff, Controller Initiating Dept /Div.: Administrative / Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION. D. Ratc' R. IV usgraves harles W. Batts, General Manager ISSUE: Board approval is requested to submit a Comprehensive Annual Financial Report (CAFR) to the Government Finance Officers Association of United States and Canada (GFOA) and the California Society of Municipal Finance Officers ( CSMFO) for review. RECOMMENDATION: Review and approve the June 30, 2005 CAFR for GFOA and CSMFO submission. FINANCIAL IMPACTS: There is an application fee for submission of a' CAFR to the GFOA for review based on total revenues of the entity applying. The District fee is $480 based on this sliding fee schedule. The fee to apply to the CSMF!O is $50. ALTERNATIVES /CONSIDERATIONS: None for the current year. BACKGROUND: The GFOA is a professional association of state /provincial and local finance officers in the United States and Canada, and has served the public finance profession since 1906. The association's members are dedicated to the sound management of government financial resources and the GFOA provides input to the Governmental Accounting Standards Board (GASB). The GFOA sponsors the Certificate of Achievement for Excellence in Financial Reporting Program. The Finance and Accounting Division has prepared the District's CAFR as of June 30, 2005. The District was awarded a Certificate of Achievement for Excellence in Financial Reporting by the GFOA for reports submitted for the 2000 through 2004 fiscal years. The Certificate of Achievement is the highest form of recognition for excellence instate and local government financial reporting. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. The CAFR includes ten years of WADMINSUMADMIMPOSPAPEMCAFR 12- 01- 05.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 1, 2005 subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2005 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS ASSOCIATION AND CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS. historical financial and statistical data. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. Staff believes our current comprehensive financial report continues to meet the Certificate of Achievement Program's requirements and we are asking approval to submit it to the GFOA to determine its eligibility for another certificate. The CSMFO is a statewide association for financial officials of cities, special districts and commercial finance professionals such as arbitrage specialists. Currently, there are over a thousand members. The goal of CSMFO is to promote excellence in financial management through innovation, continuing education and professional development of the members. The CSMFO offers a Certificate of Award Program for Outstanding Financial Reporting. This certificate is also valid for a period of one year only. The Board Finance Committee reviewed a draft of the June 30, 2005 CAFR and recommended one minor word change. RECOMMENDED BOARD ACTION: Approve the CAFR for submission to the GFOA and the CSMFO. N:\ADMINSUP\ADMIN \POSPAPER \CAFR 12- 01- 05.doc I Page 2 of 2