HomeMy WebLinkAbout12/1/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; QUITCLAIM EASEMENT
Subject: ADOPT RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF
A QUITCLAM DEED TO PH HOLDINGS, L.P., FOR A MAIN SEWER EASEMENT
(DISTRICT PROJECT NOS. 117 AND 827)
Submitted By: Initiating Dept. /Div.:
John Mercurio, Assistant Engineering III Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
DV.V l t. d ea, -&
J. Mercurio M. Penny C. Swanson A. Farrell Charleff W. Batts
General Manager
ISSUE: The Board of Directors' authorization by resolution is required to quitclaim
easements.
RECOMMENDATION: Adopt a resolution authorizing execution of a Quitclaim Deed to
PH Holdings, L.P. and authorize recording of the document.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: In 1954, the District acquired an easement for a 10 -inch and 12 -inch
sewer main over property which later was developed into the Contra, Costa Shopping
Center. Recently, this shopping center was partially redeveloped and renamed
Crossroads Shopping Center. New stores are being constructed along Monument Blvd.
requiring relocation of the sewer main. With the new sewer in place, the abandoned
main is no longer needed. Staff has determined that the District no Monger needs the
easement. See Attachment 1 for a map showing the easement to be quitclaimed.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of
the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to
PH Holdings, L.P. on behalf of the District, and authorize staff to record the document.
Page 1 of 2
N: \ENVRSEC \Position Papers \Mercurio \117 & 827 PH Holdings Quitclaim Easement.doc
PLEASANT
HILL
ue e
BOYD RD ° `sSITE
EARY RD
WALNUT
LOCATION MAP
N. T. S.
MONUMENT
DP 117
Easement to be Quitclaimed
CROSSROADS SHOPPING CENTER
DP 827
FA
CONCORDI
BLVD
LEGEND: 1`
-e.- - EXISTING SEWER
-QUITCLAIMED AREA m
Central Contra Costa Attachment
Sanitary District CROSSROADS SHOPPING CENTER
QUITCLAIM 1
JOB 117 AND JOB 827
Page z of L
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 3.b. CONSENT CALENDAR
Type of Action: SET DATE FOR PUBLIC HEARING
Subject: ESTABLISH JANUARY 12, 2006, AS THE DATE FOR A PUBLIC HEARING
TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE
PROPERTIES WHICH COULD DIRECTLY CONNECT TO DISTRICT PROJECT
5786 (HIGHLAND DRIVE, DANVILLE)
Submitted By: Initiating Dept. /Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED --- ^ FOR BOARD ACTION:
V -k ]�J - �Y
9L G� B
M. Penny J. iyamoto -Mills . Swanson A. Farrell Charles W. Batts
General Manager
ISSUE: When a Reimbursement Fee is proposed for properties that could directly
connect to a "standard facility" installed by private individuals, the District Code requires
a public hearing be held prior to the Board of Directors' adoption of the fee.
RECOMMENDATION: Establish the Board's regularly scheduled meeting on January
12, 2006, as the date for a public hearing to receive comments on proposed
Reimbursement Fees for properties which could connect to the Standard Facilities
identified as District Project 5786 (Highland Drive, Danville).
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable.
BACKGROUND: Private individuals paid for the design and construction of "Standard
Facilities" for District Project 5786, Highland Drive, Danville, see Attachment 1 for
location. After a project is completed by the installer and accepted by the District, the
installer contributes the project to the District for public use. Non - installer properties
may connect to the contributed public sewers. The District Code provides for a
Reimbursement Fee to the installer, so the installer may recover a portion of the cost for
the contributed facility.
The proposed Reimbursement Fees would be collected from property owners when
they connect to the sewer system. The collected fees would then be disbursed to the
installers of the projects.
The District Code requires that a notice of public hearing be mailed to owners of
properties to which the fee could be applicable at least ten days in advance of the date
set for the hearing. The notice is to include a general description of the reimbursement
Page 1 of 3
N: \ENVRSEC \Position Papers \Penny \5786 Set Date for Public Hearing.doc
POSITION PAPER
Board Meeting Date: December 1, 2005
subject ESTABLISH JANUARY 12, 2006, AS THE DATE FOR A PUBLIC HEARING
TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE
PROPERTIES WHICH COULD DIRECTLY CONNECT TO DISTRICT PROJECT
5786 (HIGHLAND DRIVE, DANVILLE)
fee program, a description of the facility which gives rise to the proposed fee, and the
amount of the proposed fee.
RECOMMENDED BOARD ACTION: Establish the Board's special meeting on January
12, 2006, as the date for a public hearing to receive comments on proposed
Reimbursement Fees for properties which could connect to the Standard Facilities
identified as District Project 5786 (Highland Drive, Danville).
Page 2 of 3
NAENVRSEMPosition Papers \Penny \5786 Set Date for Public Hearing.doc
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Central Contra Costa
Sanitary District
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REIMBURSEMENT PROGRAM
HIGHLAND DR.- DANVILLE (DP 5786)
Page 3 of 3
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Attachment
1
"z7fil RLIIJ I A*
December 1, 2005
Board Meeting
Douglas J. Craig
PERMIT EXPIRES MAY 31, 2006
❖ APPLICATION FOR RENEWAL DUE
NOVEMBER 30, 2006
❖ SIX MONTHS TO DEVELOP NEW PERMIT
1
APPLICATION CONTENTS
e• RESPONSE TO ACTION ITEMS IN 2001 PERMIT
❖ UPDATED FACILITY INFORMATION
REASONABLE POTENTIAL ANALYSIS
CONSTITUENTS WITH PERMIT LIMITS
❖ DISTRICT POSITION ON CONSTITUTENTS OF
CONCERN
ACTION ITEMS
❖ DEVELOP AND STANDARDIZE TECHNIQUES
FOR ACUTE TOXICITY
.• COMPLETE CHRONIC TOXICITY STUDY TO
IDENTIFY "MOST SENSITIVE" SPECIES
❖ SITE - SPECIFIC OBJECTIVE FOR CYANIDE
2
ACTION ITEMS (continued)
• IMPLEMENT POLLUTION PREVENTION ACTIVITIES
.• UPDATE CONTINGENCY PLAN
❖ UPDATE O&M MANUALS - INCINERATOR O &M MANUAL
❖ PARTICIPATE IN RMP TO ASSIST IN TMDL
DEVELOPMENT
❖ PARTICIPATE IN OTHER JOINT STUDIES (BACWA)
POLLUTANTS OF CONCER
❖ MERCURY
•: PRIMARY CONCERN
•:- CCCSD EFFLUENT HIGHEST IN BAY AREA
❖ LEAD
.• MINOR CONCERN
•: COPPER
❖ REMOVED FROM 303-4 LISTING
❖ NICKEL
.• REMOVE FROM PERMIT
•s ACRYLONITRILE
.• MINOR CONCERN
3
•: TMDL REMANDED TO RWQCB
❖ FINAL LIMIT FOR MERCURY REQUIRED BY
MAY OF 2010
NO TMDL - FINAL LIMIT 25 PPT (BASIN PLAN
WQO)
❖ Violation >60 percent of analyses
MERCURY (continued)
:• IF TMDL - CAN WE COMPLY?
ARE INTERIM LIMITS NEEDED?
❖ LAST 3 MERCURY TESTS ABOVE 50 PPT
❖ STAFF IS REQUESTING EXTENSION OF
EXISTING LIMIT - 87 PPT
21
SUMMARY
:• GREATEST COMPLIANCE CONCERN -
MERCURY
:• AGGRESSIVE POLLUTION PREVENTION
:• SCRUBBER WATER TREATMENT
❖ FOUR AND ONE -HALF YEARS UNTIL FINAL
LIMITS
5
Board Meeting
December 1, 2005
RATIONALE
*Initial Startup of Refurbished
Pumping Station:
a San Ramon Experience
• EBMUD Watershed
• Sensitive Area
*Project Not Complete:
• Control system
• Permanent generator not
installed
0 Board Concerns
1
POSITIVEACTIONS
0 Refurbished Pumping Station
• Replaces Oldest Station
• Improved controls / Monitoring
• SCADA
• Reliability and Redundancy
• Emergency Power
• Pump - around pump is in place, float
operated
IMPROVED CONTROLS
0 Local and Remote Alarms
,-A separate float alarm in the
manhole outside of the
pumping station; calls staff
via cell phone at high level
:> No automatic gate
2
I
LEGEND
A/
E.B.M.U.D.
SAN PABLO RESERVOIR
PROPERTY
L Pumping Station Location
D
n Force Main
Sewer
E
Central Contra Costa
? Sanitary District
VDA
!Y CLUB
PUMPING STATIONS
WITH TRIBUTARY FLOWS INTO
LOWER ORINDA PUMPING STATION
250 500
"-6 ........ J
FEET
Figure
I
If
J!
Ill'
_.-i
VDA
!Y CLUB
PUMPING STATIONS
WITH TRIBUTARY FLOWS INTO
LOWER ORINDA PUMPING STATION
250 500
"-6 ........ J
FEET
Figure
I
waft
HOW TO ADDRESS
REMAINING CONCERNS
0 Use San Ramon Model
*Staff Checks Station Daily
0 Guard Monitors Station at
Night
3
f h
PUMPING STA TIONS
WEST STAFFING
* Supervisor
*Three Pumping Station
Operators
*Superintendent
*One Pumping Station
Operator On Call for All
Pumping Stations West (9
Stations)
* Have Station Checked Daily
*Provide a float phone alarm
to guard
*Require guard to patrol
exterior of pumping station
hourly at night
*Pumping Stations personnel
will use SCADA to
monitor /operate remotely
4
SUMMARY
*Multiple Independent Alarms
• Redundant Power and Pumps
• In -line Storage
O SCADA
*Increased Station Attendance
*Appropriate Steps to
Minimize Chances of Spill
5
Central Contra Costa Sanitary Qistrict
BOARD OF DIRECTOR$5
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 6.a. ENGINEERING
Type of Action: APPROVE CONSULTANT SERVICES AGREEMENT REVISION
subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING
SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL
SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC.
Submitted By:
Ricardo Hernandez,
Senior Engineering Assistant
Initiating Dept ✓Div.:
Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Vvit'") Vl/�v J�4- 47M 1�
R. Hernandez M. Penny C. Swanson A. Farrell harles W. Batts
General Manager
ISSUE: Board approval is required for increases to the cost ceiling of Agreement
amounts beyond staff limits.
RECOMMENDATION: Approve the revision to the Agreement with Associated Right of
Way Services, Inc., (ARWS), Agreement No. 27105 TC.
FINANCIAL IMPACTS: The amount of the recommended revision is $150,000, which
will increase the cost ceiling of the Agreement to $450,000.
ALTERNATIVES /CONSIDERATIONS: New proposals could be requested from ARWS
and other right -of -way consultants to provide the desired services. However, the time
associated with the proposal process would adversely affect the schedules for the
projects that are currently under design and planned for construction during Summer
2006. Staff intends to request proposals during Spring 2006 for right-of-way services
for projects to be constructed during 2007 and 2008.
BACKGROUND: ARWS was selected through a competitive proposal process to
provide right -of -way services for District projects. ARWS has been assisting Central
Contra Costa Sanitary District ( CCCSD) with right -of -way consultation, appraisal, and
acquisition services since March 2003. Some of these projects include the District
Easements Project, Lafayette Renovation Project, Lower Orinda Pumping Station
Renovation Project, Pleasant Hill Relief Interceptor Project, and A -Line Easements
Project. Additionally, this consulting firm has assisted staff in researching various title
issues pertaining to easements, CCCSD property, and land valuation tasks.
There are currently three projects in construction (Vessing Road Sewer Renovation,
Walnut Creek Sewer Renovation Phase 3, and North Orinda Sewer Renovation Phase
1) that will require significant right -of -way work due to changes in alignment during final
stages of design or during construction. The Alhambra Valley Trunk Sewer Project will
N: \ENVRSEC \Position Papers \Hernandez RWRWS Agreement Increase.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: December 1, 2005
Subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING
SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL
SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC., - AGREEMENT
NO. 27105TC
require additional right -of -way work to finalize all tasks associated with right -of -way
acquisition.
There continues to be a need for right -of -way consulting and land appraisal services
from ARWS during the first half of 2006 to complete outstanding right -of -way tasks for
projects currently under construction, and for projects under design (Walnut Creek
Phase 3, M4A Force Main Relocation, A -Line Relief Interceptor Sewer Phase 2A,
Danville Renovation Project, and North Orinda Sewer Renovation Phase 2) for next
year's construction phase. Additionally, ARWS has been assisting staff with other tasks
related to District real property management.
RECOMMENDED BOARD ACTION: Authorize the General Manager to approve an
amendment to the existing Agreement (Agreement No. 027105TC) with Associated
Right of Way Services, Inc., to increase the cost ceiling by $150,000.
Page 2 of 2
N: \ENVRSEC \Position Papers \Hernandez R\ARWS Agreement Increase.doc
Central Contra Costa Sanitary District
BOARD OF DIRECTOR$
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 7.a. TREATMENT! PLANT
Type of Action: AUTHORIZE PURCHASE
subject: AUTHORIZE THE GENERAL MANAGER TO PRE- PUPCHASE
NATURAL GAS THROUGH A SERVICE AGREEMENT WITH CORAL
ENERGY RESOURCES FOR THE PERIOD OF JULY 1, 2006
THROUGH DECEMBER 31, 2007
Submitted By: Douglas J. Craig, Initiating Dept /Div.
Plant Operations Division Manager Operations / Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
49
Craig J. Kelly Charle W. Batts,
General Manager
ISSUE: Board authorization is requested for the General Manager to pre- purchase
natural gas.
RECOMMENDATION: Authorize the General Manager to pre - purchase natural gas
through a service agreement with Coral Energy Resources for the period of July 1,
2006 through December 31, 2007.
FINANCIAL IMPACTS: Purchasing natural gas each month at market price risks
market price volatility and excessive District expenditures. Using historic data, the
District believes pre - purchasing natural gas could have substantial savings in costs.
The fiscal year 2005 -06 budget, based on prudent pre - purchasing, for natural gas is
$2,988,300; fiscal year 2006 -07 budget is projected to be about $3,5010,000.
ALTERNATIVES /CONSIDERATIONS: The District could purchase all of our natural
gas needs at the end of each month or other frequency at market pride. The District
could buy less natural gas. Due to high volatility in the natural gas market, it is believed
that high seasonal costs could increase the District's annual natural gas expenditures
by up to 50 percent.
BACKGROUND: The District's approach to purchasing natural gas in recent years has
been to pre - purchase most of the required natural gas for the future twelve months
during historic seasonal lows through a service agreement with Coral (Energy
Resources. This approach has served the District well but depends on favorable buying
opportunities and appropriate timing of natural gas pre - purchases. In', past years, the
best time for pre - purchase has been between December and March. Staff proposes to
monitor the market conditions and purchase gas during these seasonal weaknesses in
Page 1 of 2
N: \POSUP \Correspondence \Position Papers\2005 \Natural Gas Prepurchase.doc
POSITION PAPER
Board Meeting Date: December 1, 2005
Subject AUTHORIZE THE GENERAL MANAGER TO PRE -PU CHASE
NATURAL GAS THROUGH A SERVICE AGREEMENI WITH CORAL
ENERGY RESOURCES FOR THE PERIOD OF JULY , 2006
THROUGH DECEMBER 31, 2007
the market. Seasonal weaknesses include temporary periods of excess supply and
projections for warmer - than - expected winter weather. This request extends the pre-
purchase period by 18 months to provide additional opportunities to purchase gas
during market softness that has occurred in August- September time period.
In December 2004, the Board of Directors authorized the pre- purchasoof natural gas
for fiscal year 2005 -06. Subsequently, the District pre - purchased 73 p rcent of its
natural gas for fiscal year 2005 -06 at a price of $7.02 per decatherm. five months into
the fiscal year, the spot market price has ranged from $7.80 to more than $12.00 per
decatherm, demonstrating the benefit of pre - purchasing natural gas.
The District uses approximately 420,000 decatherms of natural gas annually for the
treatment plant's cogeneration system and as a backup fuel to landfill gas used in the
multiple hearth furnaces and auxiliary steam boilers. While the cogeneration plant uses
approximately 95 percent of the natural gas, it has a cost advantage over the purchase
of Pacific Gas and Electric electrical power, as long as the natural gas price remains
$10 per decatherm.
Natural gas prices have nearly quadrupled over the past five years from $2.80 per
decatherm in 2000 to nearly $12 per decatherm in November 2005. The increase is
based on increasing demand and limitations in supply. Current long -rahge projections
for natural gas indicate the average cost may decrease to less than $16 per decatherm.
If the natural gas cost does not decrease to below $10 per decatherm, staff will seek
further guidance from the Board.
Staff seeks Board authorization to allow the General Manager to pre - purchase natural
gas for the period of July 1, 2006 through December 31, 2007, with the'i, expectation of
purchasing gas during periods of market softness.
RECOMMENDED BOARD ACTION: Authorize the General Manager �o pre - purchase
natural gas through a service agreement with Coral Energy Resources !,for the period of
July 1, 2006 through December 31, 2007, at an aggregate price not to exceed $10 per
decatherm.
Page 2 of 2
N: \POSUP \Correspondence \Position Papers\2005 \Natural Gas Prepurchase.doc
x
NATURAL GAS USE
• 420,000 DECATHERMS PER YEAR
• APPROXIMATELY $3,500,000 PER YEAR
• 7.4 PERCENT OF DISTRICT BUDGET
4,0.
1
NATURAL GAS USE IN THE
COGENERATION SYSTEM
• USES 95 PERCENT OF NATURAL GAS
• PRODUCES 90 PERCENT OF TREATMENT P
POWER
• PRODUCES 40 - 50 PERCENT OF TREATM
PLANT STEAM
NATURAL GAS PURCHASES'
. 73 PERCENT OF GAS PURCHASED FOR FISCAL
YEAR 2005 -2006
• NO RECENT BUYING OPPORTUNITIES
• NEXT DAY PRICE ($10.30) CONTINUES TO BE
LOWER THAN NEXT MONTH PRICE ($12.00 +)
• SAVED $450,000 in FISCAL YEAR 2005 — 2006
(5 MONTHS)
N
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..s. 5.,•5':1 ;'x,r .z3`ekr. •'.S ix' ✓�ikr'iT.+
s
i`
�f
NATURAL
GAS FUTURES
$10.50
f a10.ie
.4 e� P%ik t
$10 .00
x
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Lr
F
x � r a ' � a•�
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k
4
rs r.
E
S so
t
2006
2007 2000
Calanolar Year
SUMMARY
• LOOKING FOR A BUYING OPPORTUNITY FOR
GAS THROUGH DECEMBER 2007
• PRE - PURCHASING GAS HAS BEEN SUCCESSFUL
ON A RISING MARKET PRICE
• MONITOR AND LOOK FOR OPPORTUNITIES
3
December 1, 2005
8.a. CORRESPONDENCE
Page 1 of 2
Receive letter dated November 14, 2005 from United States Senator
Barbara Boxer congratulating Central Contra Costa Sanitary District for
receiving the first -place National Clean Water Act Recognition Award from
the U.S. Environmental Protection Agency.
BARBARA BOXER
CALIFORNIA
1341alnited Mates senate
HART SENATE OFFICE BUILDING
SUITE 112
WASHINGTON, DC 20510 -0505
(202) 224 -3553
http://boxer.senate.gov/contact
November 14, 2005
Barbara Hockett, Board President
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Ms. Hockett:
COMMITTEES:
COMMERCE, SCIENCE.
AND TRANSPORTATION
ENVIRONMENT
AND PUBLIC WORKS
FOREIGN RELATIONS
F'�E= CEIVED
NOV 16 2005
CCCSD
SECRETARY OF THE DISTRICT
I send my sincerest congratulations to Central Contra Costa Sanitary District
(Central San) for receiving the first -place National Clean Water Act Recognition Award
from the U.S. Environmental Protection Agency.
I commend Central San on this latest recognition of its innovative, achievements
in wastewater treatment. Over the years, Central San's commitment to excellence has
been recognized by a number of awards for cost - effectiveness and pollution prevention. I
applaud the staff and board for their attention to environmental stewardship.
Again, I send Central San my best wishes on this prestigious honor.
Sincerely,
Baz aza Boxer
United States Senator
1700 MONTGOMERY STREET 312 NORTH SPRING STREET 501 '1' STREET 1130 `O' STREET 600 'B' STREET 201 NORTH 'E' STREET
SUITE 240 SUITE 1748 SUITE 7 -600 SUITE 2450 SUITE 2240 SUITE 210
SAN FRANCISCO, CA 94111 LOS ANGELES, CA 90012 SACRAMENTO, CA 95814 FRESNO, CA 93721 SAN DIEGO, CA 92101 SAN BERNARDINO, CA 92401
(41 5) 403 -0100 (213) 894 -5000 (916) 448 -2787 (559) 497 -5109 (619) 239 -3884 (909) 888 -8525
PRINTED ON RECYCLED PAPER
December 1, 2005
8.b. CORRESPONDENCE
Page 1 of 2
Receive letter dated November 16, 2005 from Alamo residents Dick and
Charlotte Bottom commending Maintenance Crew Leader Mark Goss and
Maintenance Crew Member II Hamid Tehrani for their assistance with a
serious waste stoppage in their home.
Dick & Charlotte Bottom
14 Hagen Oaks Ct.
Alamo, CA 94507
1 -925 -838 -7579
November 16, 2005
Mr. Chuck Batts, Manager
Central Contra Costa Sanitary District
5019 Imhoff Pl.
Martinez, CA 94553
Dear Mr. Batts:
Your employees, Mr. Mark Goss and Mr. Rod Tehrani, recently assisted us
when we had a serious waste stoppage in our home. Their helpful and
knowledgeable assistance prompts us to bring this situation to your attention.
The problem occurred in the evening and we called Roto- Rooter. They indicated
the problem was with your sewer line; so we placed a call to your Facility. This
was around eleven P.M. We received a call from Mr. Goss within minutes of our
call. We explained the situation, and within an hour a crew of three arrived in the
rain.
They resolved any problem with the sewer line and indicated we needed to ask
Roto- Rooter to comeback to finish clearing the blockage. This was done the
following morning.
Your employees were obviously well trained. Their professional manner,
courteous and personable, was very re- assuring while assisting us with our
uncomfortable problem.
Please convey to them and their associates our thanks for a job well done.
Sincerely,
Dick &'Charlotte Bottom
Central Contra Costa Sanitary District
' BOARD OF DIRECTOR$
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 9.a. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
subject: ADOPT RESOLUTION APPOINTING JAMES M. WARRINGTON TO THE
POSITION OF PURCHASING AND MATERIALS MANAGER, M -35 ($7224 - $8781)
EFFECTIVE NOVEMBER 30, 2005
Submitted By: Cathryn R. Freitas, InitiatingDept./Div.: Administration /H.R.
Human Resources Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
aj�
C. Freitas
R/%Wfaves V Charles W. Batts,
General Manager
ISSUE: Board authorization is required to formalize the appointment of the Purchasing
and Materials Manager. A resolution for the appointment is attached.
RECOMMENDATION: Appoint James M. Warrington to the position of Purchasing and
Materials Manager, M -35.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Direct staff to continue with the selection
process.
BACKGROUND: In August 2005 Purchasing and Materials Manager Diane Wagner
resigned her position. Accordingly, staff conducted a recruitment to fill the vacant
position. An outside panel of oral board raters interviewed a number of qualified
applicants. An eligibility list was established and Director of Administration Randall
Musgraves has chosen James M. Warrington for the vacancy.
Mr. Warrington has a Bachelor's degree in Business Administration, has his Certified
Purchasing Manager (C.P.M.) designation, and is an active member of the California
Association of Public Purchasing Officers. He has worked in purchasing
for sixteen years with the Sacramento Regional Sanitation District, most recently as the
manager in charge of purchasing and the warehouse. Mr. Warrington is uniquely
qualified for the position due to his extensive background in purchasing and materials
control for a special district devoted to wastewater treatment and collection.
RECOMMENDED BOARD ACTION: Adopt the attached resolution appointing James
M. Warrington to the position of Purchasing and Materials Manager, M -35 ($7224-
$8781).
Page 1 of 2
C: \Documents and Settings \cfreitas\My Documents \Warrington appt pos ppr 12- 1- 05.doc
RESOLUTION NO. 2005-
A RESOLUTION APPOINTING JAMES M. WARRINGTON
TO THE POSITION OF
PURCHASING AND MATERIALS MANAGER
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
THAT, effective November 30, 2005, James M. Warrington be appointed to the
position of PURCHASING AND MATERIALS MANAGER, Range M -35, and be entitled
to benefits normally accorded to the Management Group.
PASSED AND ADOPTED this 1 st day of December, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 1, 2005 No.: 11.a. BUDGET AND FINANCE
Type of Action: APPROVE FINANCIAL REPORT
Subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF
JUNE 30, 2005 FOR SUBMISSION TO THE GOVERNMENT FINANaE OFFICERS
ASSOCIATION AND CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS.
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept /Div.:
Administrative / Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. Ratc' R. IV usgraves harles W. Batts,
General Manager
ISSUE: Board approval is requested to submit a Comprehensive Annual Financial
Report (CAFR) to the Government Finance Officers Association of United States and
Canada (GFOA) and the California Society of Municipal Finance Officers ( CSMFO) for
review.
RECOMMENDATION: Review and approve the June 30, 2005 CAFR for GFOA and
CSMFO submission.
FINANCIAL IMPACTS: There is an application fee for submission of a' CAFR to the
GFOA for review based on total revenues of the entity applying. The District fee is
$480 based on this sliding fee schedule. The fee to apply to the CSMF!O is $50.
ALTERNATIVES /CONSIDERATIONS: None for the current year.
BACKGROUND: The GFOA is a professional association of state /provincial and local
finance officers in the United States and Canada, and has served the public finance
profession since 1906. The association's members are dedicated to the sound
management of government financial resources and the GFOA provides input to the
Governmental Accounting Standards Board (GASB). The GFOA sponsors the
Certificate of Achievement for Excellence in Financial Reporting Program.
The Finance and Accounting Division has prepared the District's CAFR as of June 30,
2005. The District was awarded a Certificate of Achievement for Excellence in
Financial Reporting by the GFOA for reports submitted for the 2000 through 2004 fiscal
years. The Certificate of Achievement is the highest form of recognition for excellence
instate and local government financial reporting. In order to be awarded a Certificate
of Achievement, a government must publish an easily readable and efficiently
organized comprehensive annual financial report. The CAFR includes ten years of
WADMINSUMADMIMPOSPAPEMCAFR 12- 01- 05.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: December 1, 2005
subject: APPROVE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AS OF
JUNE 30, 2005 FOR SUBMISSION TO THE GOVERNMENT FINANCE OFFICERS
ASSOCIATION AND CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS.
historical financial and statistical data. This report must satisfy both generally accepted
accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. Staff believes our
current comprehensive financial report continues to meet the Certificate of Achievement
Program's requirements and we are asking approval to submit it to the GFOA to
determine its eligibility for another certificate.
The CSMFO is a statewide association for financial officials of cities, special districts
and commercial finance professionals such as arbitrage specialists. Currently, there
are over a thousand members. The goal of CSMFO is to promote excellence in
financial management through innovation, continuing education and professional
development of the members. The CSMFO offers a Certificate of Award Program for
Outstanding Financial Reporting. This certificate is also valid for a period of one year
only.
The Board Finance Committee reviewed a draft of the June 30, 2005 CAFR and
recommended one minor word change.
RECOMMENDED BOARD ACTION: Approve the CAFR for submission to the GFOA
and the CSMFO.
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