HomeMy WebLinkAbout11/3/2005 AGENDA BACKUP' Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 4.a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE 2005 CIPP PROJECT, DISTRICT
PROJECT 5706, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept./Div.:
Munawar Husain, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M Husain cki W. Brennan A. Farrell Charles W. Ba
General Manager
ISSUE: Construction has been completed on the 2005 CIPP Project, District
Project 5706, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work for the 2005 CIPP Project, DP 5706, by
Gelco Services, Inc., and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is required under California Civil Code Section 3093.
BACKGROUND: Approximately 2,500 linear feet of 8 -, 10 -, 15 -, 24 -, and 33 -inch
sewer lines in seven (7) locations (see Attachment 1 for map) were lined. The smaller
diameter sewers had maintenance and reliability issues while the larger diameter
( >24 inch) sewers had failed linings. Four (4) sites were located in Orinda on
Moraga Way and three (3) in easements. The cured -in- place -pipe (CIPP) method of
pipe lining renovated sewers with minimal excavation and disruption.
On February 17, 2005, the Board of Directors authorized the award of a construction
contract for this work in the amount of $615,690.00 to Gelco Services, Inc. The
contractor was issued a Notice to Proceed, which was effective March 28, 2005, with a
required contract completion date of July 26, 2005. The District had beneficial use of
the work on August 26, 2005. All contract work is complete at this time.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $929,828. An accounting of the project costs will be provided to the
Board of Directors at project closeout.
NAPESUP \Cbradley \Position Papers\2005 \November \DP5706 AcceptContractWork- Gelco. DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: November 3, 2005
subiect: ACCEPT CONTRACT WORK FOR THE 2005 CIPP PROJECT, DISTRICT
PROJECT 5706, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
RECOMMENDED BOARD ACTION: Accept contract work for the 2005 CIPP Project,
District Project 5706, by Gelco Services, Inc., and authorize the filing of the Notice of
Completion.
NAPESUP\Cbradley \Position Papers\2005 \November \DP5706 AcceptContractwork- Gelco.DOC Page 2 of 3
Central Contra Costa
Sanitary District 2005 CIPP PROJECT
CCCSD DP No. 5706
I1 LOCATION MAP
Page 3 of 3
Drawing No.
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
subject: ACCEPT THE CONTRACT WORK FOR THE CSO UNDERGROUND
STORAGE TANK REMOVAL PROJECT, DISTRICT PROJECT 8212, AND
AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
V�
T. Godsey ki W. Brennan A. Farr &l Charles . B tts,
General Man ger
ISSUE: Construction has been completed on the CSO Underground Storage Tank
(UST) Removal Project, District Project 8212, and work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the CSO UST Removal Project,
DP 8212, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: The CSO UST Removal Project removed the two underground fuel
tanks and fueling system at the CSO corporation yard in Walnut Creek. The fueling
system was deficient for both air quality and underground tank regulatory reasons.
The construction consisted of removing existing pumps, piping and tanks, backfilling,
and repaving. On May 5, 2005, the Board authorized the award of a contract for the
construction of the project to Paradiso Mechanical, Inc. The Notice to Proceed was
issued on June 13, 2005. The work was substantially completed on July 15, 2005.
There is no remaining work.
The total authorized budget for the project is $196,000. The budget includes the cost of
engineering design, District forces, testing services, contract services, etc. An
accounting of the project costs will be provided to the Board at the time of project
closeout.
RECOMMENDED BOARD ACTION: Accept the contract work for the CSO UST
Removal Project, DP 8212, and authorize the filing of the Notice of Completion.
N: \PESUP \Cbradley \Position Pape rs\2005 \November \DP8212 AcceptContractWork- CSO.doc Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 4.c. CONSENT CALENDAR
Type of Action: APPROVE REAL PROPERTY AGREEMENT
subject: ADOPT A RESOLUTION APPROVING REAL PROPERTY AGREEMENT
WITH EDWIN AND MARY KUNG, D. P.1565, LAFAYETTE, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
Submitted By: Initiating Dept. /Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
wckv �� - ov,_�
M. Penny J. amoto -Mills . Swanson A. Farrell Charles W. Bd#Sl
General Manager
ISSUE: Edwin and Mary Kung, the owners of the home at 301 Willoughby Court,
Lafayette, have requested that the District allow a Sun Room to be built over an existing
concrete patio in a District easement.
RECOMMENDATION: Adopt a resolution approving the real property agreement;
authorize the President of the Board of Directors and the Secretary of the District to
execute the agreement; and authorize staff to record the agreement with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Alternatives to the recommended action are
Board rejection of the real property agreement, and to either 1) direct staff to deny the
construction of the Sun Room within the easement, or 2) rely on the existing easement
for future maintenance, rehabilitation or replacement access.
BACKGROUND: In 1949 the District obtained an easement and built a sewer through
a large parcel south of Highway 24 and east of Pleasant Hill Road in Lafayette. The
property was subsequently subdivided in 1954 resulting in the sewer easement being
approximately 1/3 of the way in from one side property line (See Map). In 1964 the
District issued an Acknowledgement of Easement permitting the property owner to
construct an addition to his house over the easement. The Acknowledgement
maintained the right of the District to repair, maintain, replace or relocate the sewer.
The owner assumed all risk of damage to the structure over the easement caused by
the District's use of the easement for said purposes. The owner also agreed to either
remove any part of the structure necessary to alleviate interference of District's rights or
bear the additional cost to the District caused by the presence of the structure.
The current property owner now wishes to construct a Sun Room over the existing
concrete patio that is over the District easement. District staff has determined that the
N: \ENVRSEC \Position Papers \Penny\X1565 Kung Lafayette Agreement.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: November 3, 2005
subject ADOPT A RESOLUTION APPROVING REAL PROPERTY AGREEMENT
WITH EDWIN AND MARY KUNG, D.P. 1565, LAFAYETTE, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
addition of the Sun Room would have a negligible impact on District operations. The
existing 12 -inch Vitrified Clay line is in good condition and is not expected to become
under capacity at any time. If the sewer needs to be repaired, it can be lined and still
have the capacity to carry the projected peak flows. An agreement has been negotiated
whereby the Sun Room can be constructed on the easement. The property owner
accepts the liability for any damage to the District's facilities and for additional costs to
the District for maintenance and replacement of the sewer in the area of the
encroachment. The property owner holds the District free and harmless from all claims
and liability for injury to persons or to their property within the easement area. The
property owner agrees not to impede the District's access to the property. The
agreement provides for the District's emergency access, and requires that the property
owner remove the encroachment upon 90 days notice.
RECOMMENDED BOARD ACTION: Adopt a resolution approving the real property
agreement; authorizing the President of the Board of Directors and the Secretary of the
District to execute the agreement; and authorizing staff to record the agreement with the
Contra Costa County Recorder.
NAENVRSEC \Position Papers \Penny\X1565 Kung Lafayette Agreement.DOC Page 2 of 3
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Central Contra Costa Attachment
Sanitary District EASEMENT AT 301 WILLOUGHBY CT.
40 0 k KUNG RESIDENCE MAP
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 4,d. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR MARK LAFFERTY, MAINTENANCE
TECHNICIAN III, MECHANICAL, THROUGH JANUARY 19, 2006
Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v-
J. Kelly . Freitas Charles W. 9aWs,
General Manager
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Mark Lafferty, Maintenance Technician III, Mechanical.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence
without pay.
BACKGROUND: Mark Lafferty, Maintenance Technician III, Mechanical, has been off
of work since March 9, 2005, due to a medical condition. At past Board meetings, the
Board approved Mr. Lafferty to be on medical leave of absence without pay until
November 3, 2005. We request extending Mr. Lafferty's medical leave of absence
without pay until January 19, 2006. Mr. Lafferty's status will be reviewed at that time,
and further Board action will be requested if appropriate.
RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence
without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through
January 19, 2006.
N: \POSUP \Correspondence \Position Papers\2005 \Lafferty -Ext of Leave of Absence-1 -1 9-06.doc
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NOVEMBER 3, 2005
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 8.a. ADMINISTRATIVE
Type of Action: APPROVE CONTRACT
subject: APPROVE CONTRACT FOR SECURITY GUARD SERVICES FOR
DISTRICT FACILITIES WITH GUARDSMARK INC.
Submitted By: Initiating Dept. /Div.:
Randall M. Musgraves Administration /Safety & Risk Management
Director of Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
NJM graves Charles #a;s,
General Manager
ISSUE: The District has received proposals for security services for District facilities.
The Board of Directors approval is required for a contract for services.
RECOMMENDATION: Approve a Contract for Services with Guardsmark Inc.
FINANCIAL IMPACTS: The estimated annual cost for security guard services at the
Martinez facility is $186,000 and is currently budgeted in the Safety & Risk
Management budget.
ALTERNATIVES/CONSIDERATIONS: The Board could reject all proposals or select
an alternative proposal.
BACKGROUND: The District first entered into an agreement for security services with
American Protective Services (later purchased by Pinkerton in 2001) in 1984. District
staff was not satisfied with the service provided and In December 2001, the District
contracted with Guardsmark Inc. Since that time, Guardsmark has provided security
services at the District's Martinez facility.
The District has received proposals for security services from Guardsmark and three
other security firms. The other three firms were NCLN20, National Security Services
and Diamond Detective Agency. The proposals as submitted ranged from a low of
$158,000 to a high of $226,000, including the cost of a vehicle. The proposals were
evaluated based upon performance at other organizations, reputation in the industry,
compensation package for security officers, and ability to retain officers. The
Guardsmark proposal totaled $186,000 per year for a three -year contract with five one -
year options to renew. A small Consumer Price Index (CPI) adjustment is provided for
future years.
Page 1 of 2
N:\ADMINSUP\ADMIN\MUSGRAVES \Guardsmark position paper.doc
POSITION PAPER
Board Meeting Date: November 3, 2005
Subject: APPROVE CONTRACT FOR SECURITY GUARD SERVICES FOR
DISTRICT FACILITIES WITH GUARDSMARK INC.
Guardmark has provided security services for the District for almost the past four years
and have provided good customer service. In addition, Guardsmark provided
additional security service at the San Ramon Pumping Station on short notice. They
worked closely with the District to meet our needs and ensure visibility. The proposal
as submitted by Guardsmark, which is a privately held company, is the most
responsible proposal and would provide for continuity of service, which will help ensure
minimal staff oversight, training and strong customer service. Their firm has the
resources necessary to provide high quality, reliable and competent security services.
The security officers are uniformed and clearly identifiable as security guards and not
police officers. Guardsmark will continue to provide twenty- four -hour per day and
seven -day per week coverage, and will provide the necessary supervision to maintain
the level of service required by the District.
The Guardsmark proposal provides for a strong compensation program for their
officers, necessary to minimize turnover and additional training and monitoring costs to
the District. In addition to the hourly pay, Guardsmark Inc. provides a complete
compensation package including health benefits, paid vacation, on the job training
programs, incentive awards, uniforms provide at no cost to the officer, and a matching
401 k plan. When hiring, Guardsmark uses an extensive screening process which
includes background checks and drug screening. Guardsmark has provided evidence
of their insurance and crime policy limits. Guardsmark has an outstanding retention
rate for security officers and their management team has numerous years of service
with their organization.
RECOMMENDED BOARD ACTION: Approve a contract with Guardsmark Inc. for
three years with five one -year options to renew for security guard service for District
facilities.
Page 2 of 2
N:\ ADMINSUP WDMIN\MUSGRAVES\Guardsmark position paper.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 3, 2005 No.: 8.b. ADMINISTRATIVE
Type of Action: HUMAN RESOURCES
Subject: ADOPT THE RESOLUTION APPOINTING WILLIAM E. BRENNAN AS
COLLECTION SYSTEM OPERATIONS DIVISION MANAGER
Submitted By: Cathryn R. Freitas, Initiating Dept. /Div.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
/M4,/7 -s
J. Ke
r
&A
Charles WbiAs,
General Manager
ISSUE: The Board must adopt a resolution to appoint a manager to a position within
the Management Group.
RECOMMENDATION: Appoint William E. Brennan to the position of Collection System
Operations Division Manager, M -24, $9,447- $11,520.
FINANCIAL IMPACTS: Norte. Mr. Brennan will make the same salary as his current
position of Capital Projects Division Manager.
ALTERNATIVES /CONSIDERATIONS: Deny the appointment. Direct staff to continue
the selection process.
BACKGROUND: The position of Collection System Operations (CSO) Division
Manager became vacant on October 1, 2005, due to the service retirement of John
Pearl. Bob Murray of Murray and Associates, an executive recruiting firm, conducted a
search for a new manager. After reviewing the applications of numerous applicants,
and interviewing the most qualified internal and external candidates, Director of
Operations James Kelly selected CCCSD Capital Projects Division Manager William E.
Brennan to fill the vacancy. Mr. Brennan has worked at CCCSD for 23 years, 20 of
which were in various management capacities. He has extensive experience in plant
operations, as well as engineering design and construction of the collection system and
pumping stations. In each of these areas Mr. Brennan not only provided technical
expertise, but also managed the employees responsible for these functions. He is
known for his technical competence, pragmatic management style, and his skillful ability
to handle human and fiscal resource issues. Mr. Brennan's history and knowledge of
the District and the issues involving collection systems in particular make him an
excellent choice for this important management position.
A resolution appointing Mr. Brennan is attached for Board consideration.
RECOMMENDED BOARD ACTION: Appoint William E. Brennan to the position of
Collection System Operations Division Manager, M -24, $9,447 - $11,520.
N: \POSUP \Correspondence \Position Papers\2005 \Brennan.doc Page 1 Of 2
RESOLUTION NO. 2005-
A RESOLUTION APPOINTING WILLIAM E. BRENNAN
TO THE POSITION OF
COLLECTION SYSTEM OPERATIONS DIVISION MANAGER
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
THAT, effective November 7, 2005, William E. Brennan be appointed to the
position of COLLECTION SYSTEM OPERATIONS DIVISION MANAGER, Range M -24,
and be entitled to benefits normally accorded to the Management Group.
PASSED AND ADOPTED this 3rd day of November, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Page 2 of 2