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Home My WebLink About9/1/2005 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS subject: ADOPT RESOLUTIONS ACCEPTING IN PART AND REJECTING IN PART OFFERS OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS IN THE TOWN OF DANVILLE, JOB 5278 - PARCELS 3, 5, 6A, 6B, 7, 8, AND AUTHORIZING STAFF TO RECORD THE RESOLUTIONS WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept./Div.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: &k J c. Swanson A. Farnill harles W. Batts, General Manager ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt resolutions accepting in part and rejecting in part public sewer improvements and offers of dedication, and authorizing staff to record the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolutions will accept easements that are required for a recent public sewer extension off Lawrence Road in the Town of Danville (as shown on Attachment 1). In a subsequent project to extend this sewer, the planned alignment was changed and Parcel 6B was no longer required. Staff has reviewed the easement documents, inspected the public sewer improvements and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication and public sewer improvements from Daniel A. and Judy A. Dresser for the easement offered in the Irrevocable Offer of Dedication (IOD) recorded November 8, 1999 (Series 1999 - 0295730), accepting Job 5278, public sewer improvements. Adopt a resolution accepting an offer of dedication and public sewer improvements from T. F. Clancy for the easement offered in the IOD recorded November 8, 1999 (Series 1999 - 0295731), accepting Job 5278, public sewer improvements. Adopt a resolution accepting in part (Parcel 6A) and rejecting in part (Parcel 6B) an offer of dedication and public sewer S: \Position Papers \Mercurio \5278 \5278 Position Paper.doc Page 1 of 3 POSITION PAPER Board Meeting Date: September 1, 2005 subject. ADOPT RESOLUTIONS ACCEPTING IN PART AND REJECTING IN PART OFFERS OF DEDICATION AND PUBLIC SEWER IMPROVEMENTS IN THE TOWN OF DANVILLE, JOB 5278 - PARCELS 3, 5, 6A, 6B, 7, 8, AND AUTHORIZING STAFF TO RECORD THE RESOLUTIONS WITH THE CONTRA COSTA COUNTY RECORDER improvements from Omer R. and Lucienne M. Rees for the easement offered in the IOD recorded November 8, 1999 (Series 1999 - 0295732), accepting Job 5278, public sewer improvements. Adopt a resolution accepting an offer of dedication and public sewer improvements from Marny R. Pierson for the easement offered in the IOD recorded November 8, 1999 (Series 1999 - 0295733), accepting Job 5278, public sewer improvements. Adopt a resolution accepting an offer of dedication and public sewer improvements from Warren M. and Edna M. Sturgeon for the easement offered in the IOD recorded November 8, 1999 (Series 1999 - 0295734), accepting Job 5278, public sewer improvements and authorize recording of the resolutions with the Contra Costa County Recorder. Page 2 of 3 S: \Position Papers \Mercurio \5278 \5278 Position Paper.doc / i i/ i/ / /, / / / / 1 Parcel 8 STURGEON CLANCY Parcel 5 Parcel 7 PIERSON LEGEND: -- PRIVATE ROAD EASEMENT --Q— EXISTING SEWER —Q— NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District SITE I RD SAN RAMON LOCATION MAP N. T. S. DRESSER Parcel 3 Parcel 6A Reject REES Parcel 6B ACCEPTANCE OF Attachment EASEMENT DEDICATIONS 1 JOB 5278 Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.b. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AN OFFER OF DEDICATION FROM TRIDENT ASSOCIATES, LLC FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 7762 IN THE ALAMO AREA, JOB 5306 Submitted By: Initiating Dept./Div.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: - A oio�_ Qr- - J. Mercurio -v,/ / nny . Swanson A Charles General Manager ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the easement acceptance with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolutions will accept an easement shown on the recorded final map of Subdivision 7762 that is required for a recent public sewer extension off Miranda Avenue in the Alamo area (as shown on Attachment 1). Staff has reviewed the easement documents, inspected the public sewer improvements and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5306 public sewer improvements and an offer of dedication from Trident Associates, LLC for an easement shown on the recorded final map of Subdivision No. 7762 in the Alamo area and authorizing staff to record the easement acceptance with the Contra Costa County Recorder. Page 1 of 2 S: \Position Papers \Mercurio \5306 Position Paper.doc I% / I I / LEGEND: / / I / I / / / / / WALNUTCREEK / RUDGEAR' RD I ::ad,. "VGRNP I14i I O u LOCATION MAP co N. T. S. r / / / I j BUN CE MEADOWS DR QV PRIVATE ROAD EASEMENT —e— EXISTING SEWER N — Q— NEW SEWER 0� SUBDIVISION BOUNDARY EASEMENT AREA SNP Central Contra Costa Sanitary District ACCEPTANCE OF EASEMENT DEDICATION 'Advil SUBDIVISION 7762 JOB 5306 SITE 9LF Attachment 1 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AN OFFER OF DEDICATION FROM BRADDOCK AND LOGAN GROUP, LP FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8113 IN THE CITY OF SAN RAMON (JOB 5312) Submitted By: Initiating DeptJDiv.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: . Mercurio M. Pe— nnny C. Swanson Charles W. Batts, General Manager ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the easement acceptance with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision No. 8113 that is required for a recent public sewer extension off Crow Canyon Road in the City of San Ramon (as shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the public sewer improvements and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5312 public sewer improvements and an offer of dedication from Braddock and Logan Group, LP for an easement shown on the recorded final map of Subdivision No. 8113 in the City of San Ramon and authorizing staff to record the easement acceptance with the Contra Costa County Recorder. S: \Position Papers \Mercurio \5312 Braddock and Logan.doc Page 1 of 2 a CROW 0 LEGEND: —$— EXISTING SEWER NEW SEWER SUB BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District -r� G�EEI(SIDE N i LOCATION MAP N. T. S. -4.— DR ACCEPTANCE OF EASEMENT DEDICATION SUBDIVISION 8113 JOB 5312 Page 2 of 2 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.d. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS AND OFFERS OF DEDICATION IN THE TOWN OF DANVILLE, JOB 5633 - PARCELS 2 AND 3, AND AUTHORIZING STAFF TO RECORD THE RESOLUTIONS WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept. /Div.: John Mercurio, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: berm— - -�/3 J. Mercurio M. y C. Swanson A. Farr des W. Batts, JChaeneral Manager ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents RECOMMENDATION: Adopt resolutions accepting public sewer improvements and offers of dedication, and authorizing staff to record the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolutions will accept easements required for a recent public sewer extension off Lawrence Road in the Town of Danville (as shown on Attachment 1). Staff has reviewed the easement documents, inspected the public sewer improvements, and determined that they are in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of dedication and public sewer improvements from Omer R. and Lucienne M. Rees, Tre. for the easement offered in the Irrevocable Offer of Dedication (IOD) recorded February 24, 2004 (Series 2004 - 0059856), accepting Job 5633, public sewer improvements. Adopt a resolution accepting an offer of dedication and public sewer improvements from Rick and Carina Deherrera for the easement offered in the IOD recorded October 20, 2003 (Series 2003 - 0520795), accepting Job 5633, public sewer improvements, and authorize recording of the resolution with the Contra Costa County Recorder. Page 1 of 2 S: \Position Papers \Mercurio \5633 Danville Rees and Deherrera.doc I/ - --- -- —�� — — — — --- Parcel 3 REES Parcel2 i LEGEND: ' — PRIVATE ROAD EASEMENT EXISTING SEWER —Q— NEW SEWER SUBDIVISION BOUNDARY EASEMENT AREA Central Contra Costa Sanitary District N ACCEPTANCE OF EASEMENT DEDICATIONS JOB 5633 SITE DEHERRERA Page 2 of 2 Attachment 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.e. CONSENT CALENDAR Type of Action: ACCEPT GRANTS OF EASEMENT subject: ADOPT RESOLUTIONS ACCEPTING FIVE GRANTS OF EASEMENT FOR SEWER PURPOSES FOR THE NORTH ORINDA SEWER RENOVATION — PHASE 1 PROJECT, PROJECT NO. 5759 Submitted By: Initiating Dept./Div.: Rick Hernandez Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: � M. Pen C� A Charle 'General Ma. Baaagttttess r ISSUE: Easements must be accepted by the Board of Directors by resolution. RECOMMENDATION: Adopt resolutions to accept Grants of Easement. FINANCIAL IMPACTS: Compensation of $11,088 was paid for the five easements. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The subject easements are to accommodate new sewers being constructed as part of the North Orinda Sewer Renovation — Phase 1 project in Orinda (maps attached). Staff has concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15305, since it involves a minor alteration in land use limitations. Approval of these Grants of Easement will establish the Board of Directors' independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt resolutions accepting Grants of Easement from Sun Sook Kim, Marc and Melanie Loney, Rush Trust Dated November 26, 1991, Kathleen A. Butlin, and Kam and Stephanie Wong; and authorize staff to record these with the Contra Costa County Recorder. Page 1 of 3 S: \Position Papers \Hernandez R \5919 Kim - Loney- Rush - Butlin -Wong GOE.doc yo ORINDA XRUSH'�:o 18 Piedmont Ave LEGEND: \ —e— EXISTING SEWER — Q— NEW SEWER EASEMENT AREA Central Contra Costa Sanitary District Parcel 4 LONEY 59 Claremont Ave 0 Parcel 3 l_�REA KIM 57 Claremont Ave Parcel 2 M AVF 0 N. T. S. ACCEPTANCE OF GRANTS OF EASEMENT PARCELS 2, 3, 4 NORTH ORINDA SEWER RENOVATION - PH 1 Page 2 of 3 Attachment 1 CO�0 LEGEND'\ �— EXISTING SEWER —Q- NEW SEWER EASEMENT AREA Central Contra Costa Sanitary District , ORINDA NO LOCATION MAP �IJQA VISTA y N. T. S. ACCEPTANCE OF GRANTS OF EASEMENT PARCELS 5, 6 NORTH ORINDA SEWER RENOVATION - PH 1 Page 3 of 3 Attachment P Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.f. CONSENT CALENDAR Type of Action: ACCEPT GRANT OF EASEMENT Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FOR SEWER PURPOSES FROM JAN L. HEWITT AND HERBERT L. GOLDBLUM FOR THE ALHAMBRA VALLEY SEWER — PHASE 1 PROJECT, PROJECT NO. 5919 Submitted By: Initiating Dept. /Div.: Rick Hernandez Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACT ON: &492�� Wr R. Hernandez M. enny . Swanson A. Farrell Charles W. Batts, 0'—General Manager ISSUE: Easements must be accepted by the Board of Directors by resolution. RECOMMENDATION: Adopt a resolution to accept a Grant of Easement from Jan L. Hewitt and Herbert L. Goldblum. FINANCIAL IMPACTS: Compensation of $1,963 was paid for the easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The subject easement is to accommodate a new sewer that is being constructed as part of the Alhambra Valley Sewer — Phase 1 Project at 31 Wanda Way in the Martinez area (map attached). Staff has concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15305, since it involves a minor alteration in land use limitations. Approval of this Grant of Easement will establish the Board of Directors' independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement from Jan. L. Hewitt and Herbert L. Goldblum, and authorize staff to record the Grant with the Contra Costa County Recorder. Page 1 of 2 & Position Papers \Hernandez R \5919 Hewitt - Goldblum GOE.doc � 1 � 1 / -1 / / / / / /� HEWITT /GOLDBLUM /� /� 31 Wanda Way 0000, 0000 LEGEN``D N PRIVATE ROAD EASEMENT EASEMENT AREA , LOCATION MAP if N. T. S. Central Contra Costa Attachment Sanitary District ACCEPTANCE OF GRANT OF EASEMENT ffi HEWITT /GOLDBLUM PROPERTY 1 ALHAMBRA VALLEY SEWER -PHASE 1 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.g. CONSENT CALENDAR Type of Action: ACCEPT GRANT OF EASEMENT Subject: ADOPT A RESOLUTON ACCEPTING A GRANT OF EASEMENT FOR SEWER PURPOSES FROM GAYLE E. THOMAS FOR THE WALNUT CREEK SEWER RENOVATION — PHASE 3 PROJECT, PROJECT NO. 5929 Submitted By: Initiating DeptJDiv.: Rick Hernandez Engineering /Environmental Services Senior Engineering Assistant RIE1 ' /KVI�pE_W'E'- D'AN^Dg�E/COMME 1 FOR BOARD R. Hernandez V C. Swanson A. FarreT1 Charles W. Batts, neneral Manager ISSUE: Easements must be accepted by the Board of Directors by resolution. RECOMMENDATION: Adopt a resolution to accept a Grant of Easement from Gaye E. Thomas. FINANCIAL IMPACTS: Compensation of $500 was paid for the easement. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The subject easement is to accommodate a new sewer that is being constructed as part of the Walnut Creek Sewer Renovation — Phase 3 Project at 1400 Dewing Lane, Walnut Creek (map attached). Staff has concluded that this transaction is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15305, since it involves a minor alteration in land use limitations. Approval of this Grant of Easement will establish the Board of Directors' independent finding that this action is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of Easement from Gayle E. Thomas, and authorize staff to record the Grant with the Contra Costa County Recorder. Page 1 of 2 S: \Position Papers \Hernandez R \5929 Thomas GOE.doc BAYLISS CT THOMAS 1400 Dewing Lane Z J 0 Z 3 w LEGEND -- PRIVATE ROAD EASEMENT I' —e— EXISTING SEWER N —Q— NEW SEWER J EASEMENT AREA TION MAP N. T. S. ALTA HILL WAY - -�� - -- ----- - - - - -- Central Contra Costa Attachment sanitary District ACCEPTANCE OF GRANT OF EASEMENT 'JAN' THOMAS PROPERTY 1 WALNUT CREEK SEWER RENOVATION -PH 3 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.h. CONSENT CALENDAR Type of Action: AMEND CONFLICT OF INTEREST CODE Subject: ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE Submitted By: Elaine R. Boehme Initiating Dept /Div.: Administration Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: E. Boehme K. Alm Charles W. Batts, General Manager ISSUE: The Board is requested to adopt a revised Exhibit A, Designated Positions and Disclosure Categories, to the District's Conflict of Interest Code. RECOMMENDATION: Adopt a resolution amending the Designated Positions of the District Conflict of Interest Code, revising the title of Management Information Systems Administrator to Information Technology Administrator, and listing the individual management position titles as shown on the District's Organizational Chart instead of under the one title of Manager, and other minor revisions. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: The Board may decline to adopt the proposed amendments. However, failure to do so would not serve the purposes of the Political Reform Act. BACKGROUND: The Political Reform Act of 1974 and the Central Contra Costa Sanitary District Conflict of Interest Code require that the Board of Directors adopt a list of designated positions of officers and employees who make, or participate in making, decisions that could have a material effect on a personal financial interest. The District Code also requires that the Board " ...shall from time to time establish by resolution designated positions of officers and employees deemed to make, or participate in the making of, decisions which may foreseeably have a material effect on a financial interest." It has been the practice of the District to review the designated positions on an annual basis and to amend the Conflict of Interest Code as necessitated by any changed circumstances, including the creation of new positions, deletion of positions, and relevant changes in the duties assigned to existing positions. Page 1 of 5 POSITION PAPER Board Meeting Date: September 1, 2005 subject. ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of Interest Code, was reviewed by staff and an amendment is proposed to : • change the job classification title of Management Information Systems Administrator to Information Technology Administrator to reflect current organizational structure. list individual management position titles to match those in the District's Organizational Chart rather than the one generic term of Manager. This will facilitate record - keeping as job titles and duties change and staff members join or leave the organization. add a paragraph stating where statements are to be filed and where the originals and copies are retained, as required by Fair Political Practices Regulation 18730, and correct a Government Code reference. RECOMMENDED BOARD ACTION: Adopt the attached resolution amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, and authorize the Secretary of the District to submit a copy of the code amendment to the Contra Costa County Board of Supervisors for approval. Page 2 of 5 9/1/2005 "EXHIBIT A" The category of Consultants shall be included on the list of designated employees and those Consultants who fall within the criteria described below shall disclose pursuant to the broadest disclosure category in the Code, unless the General Manager determines that a less broad category is appropriate. Page 3 of 5 DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONFLICT OF INTEREST CODE Designated Positions Disclosure Categories 1. General Manager 1,2,3,4,5,6,7,8 2. Secretary of the District 1,2,3,4,5,6,7,8 3. Counsel for the District 1,2,3,4,5,6,7,8 4. Director of Administration 1,2,3,4,5,6,7,8 5. Director of Engineering 1,2,3,4,5,6,7,8 6. Director of Operations 1,2,3,4,5,6,7,8 12,3,45678 7. 7. MaRager Controller 1,2,3,4,5,6,7,8 8. Capital Projects Division Manager 1,2,3,4,5,6,7,8 9. Collection System Operations Division Manager 1,2,3,4,5,6,7,8 10. Environmental Services Division Manager 1,2,3,4,5,6,7;8 11. Plant Operations Division Manager 1,2,3,4,5,6,7,8 12. Human Resources Manager 1,2,3,4,5,6,7,8 13. Communication Services Manager 1,2,3,4,5,6,7,8 14. Purchasing and Materials Manager 1,2,3,4,5,6,7,8 815. Consultant` 1,2,3,4,5,6,7,8 916. Safety and Risk Management Administrator 1,2,3,4,5,6,7,8 4017. Senior Control Systems Engineer 1,2,3,4,5,6,7,8 4418. Process Control Engineer 1,2,3,4,5,6,7,8 42-19. Principal Engineer 2,3,4,5,6,7,8 420. Senior Engineer Information AdmiRistFater 2,3,4,5,6,7,8 1,4,5,6,7,8 !4. 21. MaRagerne-R.t Systems Information Technology Administrator 1,4,5,6,7,8 4-522. Senior Materials Coordinator 4,5,6,7,8 4623. Senior Buyer 4,5,6,7,8 424. Buyer 4,5,6,7,8 4-258. Material Services Supervisor 4,5,6,7,8 44926. Plant Operations Superintendent 4,5,6,7,8 28.27 Field Operations Superintendent 4,5,6,7,8 2428. Plant Maintenance Superintendent 4,5,6,7,8 2-229. Laboratory Superintendent 4,5,6,7,8 2330. Pumping Stations Superintendent 4,5,6,7,8 The category of Consultants shall be included on the list of designated employees and those Consultants who fall within the criteria described below shall disclose pursuant to the broadest disclosure category in the Code, unless the General Manager determines that a less broad category is appropriate. Page 3 of 5 A particular Consultant shall be treated as a "designated position" to the extent that the Consultant (i) is either delegated specified decision - making authority or functions as an officer or employee of the District, and /or (ii) the duties of the Consultant can foreseeably materially affect private economic interests through the exercise of his or her duties for the District. The General Manager shall make a determination in writing when a particular Consultant falls within the above - described criteria requiring the Consultant to be treated as a "designated position." The General Manager's determination is a public record and shall be retained for public inspection in the same manner and location as the Conflict of Interest Code. Designated employees shall file statements of economic interest with the Secretary of the District, who shall make the statements available for public inspection and reproduction. Upon receipt of the statements of the Board Members, General Manager, Director of Administration, Director of Engineering and Controller, the Secretary of the District shall make and retain a copy and forward the original of these statements to the Chief Clerk of the Board of Supervisors. Other Officials Who Manage Public Investments In accordance with Government Code Section 987200, certain District officials are required to disclose, upon assuming and leaving office, and annually while in office, their investments, income, and interests in real property by way of Fair Political Practices Commission (FPPC) Form 700, State of Economic Interests. Those positions designated to file Form 700 are those "directing the investment of public monies, formulating or approving investment policies, approving or establishing guidelines for asset allocations, or approving investment transactions." It has been determined that the positions listed below manage public investments and will file a Statement of Economic Interests pursuant to Government Code Section 987200 (Form 700): 1. Member, Board of Directors 2. General Manager 3. Director of Administration 4. Director of Engineering 5. Controller Category Index 1 Investments 2 Interests in Real Property 3 Interests in Real Property and Investments Held by Business Entitles or Trusts 4 Income (Other than Gifts and Loans) 5 Income (Loans) 6 Income (Gifts) 7 Business Positions 8. Commission Income, Income and Loans to Business Entities or Trusts, and Income from Rental Property Page 4 of 5 RESOLUTION NO. 2005- A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT CONFLICT OF INTEREST CODE WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code provides that the Board of Directors shall from time to time establish by resolution designated positions of officers and employees deemed to make, or participate in the making of, decisions that may foreseeably have a material effect on a financial interest. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, a copy of which is attached, is hereby approved and adopted for the District, subject to approval by the Board of Supervisors of the County of Contra Costa; and THAT the Secretary of the District is hereby authorized and instructed to submit a copy of such Code amendment to the Board of Supervisors of the County of Contra Costa and to request the Board of Supervisors to approve said Code amendment in accordance with Government Code Section 87303. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 1 st day of September 2005, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm District Counsel Page 5 of 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.i. CONSENT CALENDAR Type of Action: HUMAN RESOURCES Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR MARK LAFFERTY, MAINTENANCE TECHNICIAN III, MECHANICAL, THROUGH NOVEMBER 3, 2005 Submitted By: James M. Kelly Initiating Dept/Div.: Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: elo J Kelly G. Freitas Operations/ Plant Operations am ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical. FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence without pay. BACKGROUND: Mark Lafferty, Maintenance Technician III, Mechanical, has been off of work since March 9, 2005, due to a medical condition. Since Mr. Lafferty has not been employed by the District for at least 12 months, he is ineligible for Family Medical Leave. At past Board meetings, the Board approved Mr. Lafferty to be on medical leave of absence without pay until September 1, 2005. We request extending Mr. Lafferty's medical leave of absence without pay until November 3, 2005. Mr. Lafferty's status will be reviewed at that time, and further Board action will be requested if appropriate. RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through November 3, 2005. Page 1 of 1 S: \Correspondence \Position Papers\2005 \1-afferty -Ext of Leave of Absence- 11- 3- 05.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 3.j. CONSENT CALENDAR Type of Action: HUMAN RESOURCES susrEcr. RECLASSIFY ENGINEERING ASSISTANT III THOMAS PHILLIPS TO ASSISTANT LAND SURVEYOR Submitted By: William E. Brennan Capital Projects Division Manager Initiating Dept. /Div.: Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: W. Brennan A ISSUE: Board approval is required to reclassify an individual. 0v AX.Gharles W. Batts, General Manager RECOMMENDATION: Reclassify Engineering Assistant III Thomas Phillips (G69, $5,333.90 to $6,449.34) to Assistant Land Surveyor (G71, $ 5,588.32 to $6,766.67). FINANCIAL IMPACTS: The salary differential between Mr. Phillips' current and proposed classification is approximately $3,810 for the first year. ALTERNATIVES /CONSIDERATIONS: Do not approve the reclassification request. BACKGROUND: Mr. Phillips was hired as an Engineering Assistant III to be part of a two- person survey crew led by either a Surveyor or Assistant Land Surveyor. With the advent of Global Positioning Systems and advanced survey equipment (the robotic theodolite), two -party crews are now generally not needed in the field. Mr. Phillips is performing work as a one - person crew doing the same work as the other two Assistant Land Surveyors. This has benefited the District in providing increased productivity and efficiency. Mr. Phillips has submitted a request for reclassification from an Engineering Assistant III to an Assistant Land Surveyor. He has all the necessary qualifications to be an Assistant Land Surveyor and has been working at that level since the new equipment has been brought into use. This issue was presented to the Board Personnel Committee on August 9, 2005. Staff has met with bargaining units and has reached agreement on this issue. RECOMMENDED BOARD ACTION: Reclassify Engineering Assistant III Thomas Phillips (G69, $5,333.90 to $6,449.34) to Assistant Land Surveyor (G71, $ 5,588.32 to $6,766.67). L: \Position Papers \Brennan \Reclassify TP.DOC Page 1 of 1 Revised: 6/24105 Central Contra Costa Sanitary District ` BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 Type of Action: HUMAN RESOURCES No.: 3.k. CONSENT CALENDAR suB,IEcr. DELETE ONE CONTRACT ADMINISTRATOR POSITION (S72, $5,754.63 TO $6,966.53) AND REPLACE WITH ONE ASSISTANT ENGINEER POSITION (S72, $5,754.63 TO $6,966.53). Submitted By: William E. Brennan Capital Projects Division Manager Initiating Dept /Div.: Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: p /harles W. Batts, o- General Manager ISSUE: Board approval is required to delete and add positions. RECOMMENDATION: Delete one Contract Administrator position (S72, $5,754.63 to $6,966.53) and replace with one Assistant Engineer position (S72, $5,754.63 to $6,966.53). FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Do not approve the deletion of the Contract Administrator position and replacement with an Assistant Engineer position. BACKGROUND: Contract Administrator Ken Clark retired as of August 12, 2005. He was the only person to hold the position of Contract Administrator. The current needs of the Engineering Department will be better met by deleting this position and adding the position of Assistant Engineer. This issue was presented to the Board Personnel Committee on August 9, 2005. Staff has met with bargaining units and has reached agreement on this issue. RECOMMENDED BOARD ACTION: Delete one Contract Administrator position (S72, $5,754.63 to $6,966.53) and replace with one Assistant Engineer position (S72, $5,754.63 to $6,966.53). L: \Position Papers \Brennan \Delete Contract Admin.DOC Page 1 of 1 Revised: 8/24/05 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 6.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ATI ARCHITECTS AND ENGINEERS FOR THE DESIGN OF THE STANDBY POWER FACILITY IMPROVEMENTS, DISTRICT PROJECT 7248 Submitted By: Initiating Dept. /Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: T—�- B. Than a4— A. Farrell hades W. Batts, General Manager ISSUE: The Board of Directors' authorization is required for the General Manager to execute a professional services agreement in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with ATI Architects and Engineers for $130,000 for the design of the Standby Power Facility Improvements, District Project 7248. FINANCIAL IMPACTS: The total cost of design of the project will be approximately $130,000. The estimated project construction cost is $2,000,000, with construction projected to begin in Spring 2006 and ending December 2007. ALTERNATIVES /CONSIDERATIONS: An alternative would be to have no project, which would adversely affect the functionality and reliability of the Standby Power Facility. This is not recommended. BACKGROUND: The Standby Power Facility was built in 1993 and was equipped with two Detroit Diesel 1.5 megawatt diesel engine generators. The California Air Resources Board has recently restricted allowable particulate emissions from diesel engines for non - emergency operations. The new restrictions will not allow acceptable operations and maintenance testing of the Standby Power Facility with the existing engines. In a separate planning project (Diesel Engine Compliance, DP 7238), staff analyzed retrofitting the existing diesel engines with particulate filters but the filters would still not allow sufficient operations and maintenance testing time. Staff also evaluated reliability performance of the existing engines and determined that replacement engines offered significant reliability performance improvements. L:1Cbradley \Position Papers \2005 \September\7248 -ATI - Standby Power.DOC Page 1 of 2 POSITION PAPER Board Meeting Date: September 1, 2005 subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ATI ARCHITECTS AND ENGINEERS FOR THE DESIGN OF THE STANDBY POWER FACILITY IMPROVEMENTS, DISTRICT PROJECT 7248 The objective of this new project is to replace two existing diesel engines with new engines that provide the standby power that the Plant Operations Division (POD) needs for plant reliability and meet current California Air Resources Board emissions standards. On June 10, 2005, Requests for Proposals (RFP) for the design of the Standby Power Facility Improvements Project were sent to ten qualified professional engineering consultant firms. The firms are Black & Veatch, Carollo Engineers, ATI Architects and Engineers, Brown & Caldwell, RMC, Whitley Burchett & Associates, ESI Engineering Services, CH2M Hill, Gary Dodson, and Montgomery Watson Harza. On Friday, June 24, 2005, four firms responded to the RFP, and all four of these firms were invited for interviews. The firms are ATI Architects and Engineers, Montgomery Watson Harza, Whitley Burchett & Associates, and ESI Engineering Services. Based on the proposal and the interviews, ATI Architects and Engineers (ATI) were selected because they presented the best overall team, costs, and technical approach. A design contract valued at $130,000 was negotiated with ATI to design the installation of replacement diesel engines in the Standby Power Facility. The Standby Power Facility Improvements Project is included in the 2005 -06 Capital Improvement Budget on pages TP -10 through TP -12. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301, since it involves minor alterations to an existing public facility with no increase in capacity. The Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional services agreement with ATI Architects and Engineers in the amount of $130,000 for the design of the Standby Power Facility Improvements, District Project 7248. L:\Cbradley \Position Papers\2005 \September\7248 -ATI - Standby Power.DOC Page 2 of 2 ' Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No" 6.b. ENGINEERING TypeofAction: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH AEPC GROUP FOR THE DESIGN OF HVAC IMPROVEMENTS FOR THE HEADQUARTERS OFFICE BUILDING (HOB) AND THE PLANT OPERATIONS ADMINISTRATION BUILDING (POB), DISTRICT PROJECT 8205 Submitted By: Initiating Dept. /Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 4T idftsey W. Brennan A. Farrell f.- �snarles W. Batts, U General Manager ISSUE: The Board of Directors' authorization is required for the General Manager to execute a professional services agreement in an amount greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute a professional services agreement with AEPC Group for $198,930 for the design of the HVAC improvements for the Headquarters Office Building (HOB) and the Plant Operations Administration Building (POB), District Project 8205. FINANCIAL IMPACTS: The total cost of design of the project will be approximately $195,430. The estimated project construction cost is $2,000,000 with construction projected to begin in January 2006 and ending November 2006. ALTERNATIVES /CONSIDERATIONS: An alternative would be to have no project, which would adversely affect the reliability and efficiency of the HVAC system and lead to continuing increases in HVAC maintenance costs. This is not recommended. BACKGROUND: The HOB was built in 1983 and was equipped with two prepackaged rooftop HVAC units to cool the building and one boiler to heat the building. The units have reached the end of their useful life and have become increasingly unreliable. Breakdowns have become more and more frequent, resulting in uncomfortable working conditions and increasing maintenance costs. Additionally, hot spots have been created in the building with the advent of personal computers and related peripherals, which generate heat loads that were not considered in the original system design. Concurrently, the Plant Operations Division (POD) has identified the need to replace the absorption steam chiller, which has also reached the end of its useful life. This chiller provides cooling for the offices at POD. Staff also identified several hot spots in POD that need improved cooling. Because much of the HVAC equipment resides on L: \Cbradley\Position Papers\ 2005\ September \8205- AEPCGroup- HVAC.DOC Page 1 of 2 POSITION PAPER Board Meeting Date: September 1, 2005 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH AEPC GROUP FOR THE DESIGN OF HVAC IMPROVEMENTS FOR THE HEADQUARTERS OFFICE BUILDING (HOB) AND THE PLANT OPERATIONS ADMINISTRATION BUILDING (POB), DISTRICT PROJECT 8205 the HOB and POB roofs, needed roof replacements and repairs have been deferred for the last several years so that they could be integrated into the HVAC project. On April 22, 2004, Requests for Proposals (RFP) for the design of the HVAC Improvements Project were sent to qualified professional engineering consultant firms. On Friday, May 21, 2004, eight firms responded to the RFP, and four of these firms were invited for interviews: AEPC Group, ATI Architects & Engineers, ADC Inc. Professional Engineers, and ESI Engineering Services. These four firms had excellent credentials, made superior presentations, and could certainly perform the tasks adequately. Based on the interviews, AEPC Group was selected because they presented the best overall team, costs, and technical approach. A planning study contract valued at $49,000 was negotiated with AEPC Group to study the existing HVAC system components and recommend a comprehensive solution to make the system more efficient and reliable. AEPC Group's recommendations include replacing the POB chiller and the HOB units with new chiller units and modifying zones. Additionally, controls will be updated and components modified. Finally, the HOB and POB roofing systems will be repaired and replaced as needed. The planning work has been successfully completed and staff recommends retaining AEPC Group to continue through the design phase. A cost reimbursement contract with an upper limit of $198,930 has been negotiated with AEPC Group. This project is included in the 2005 -06 Capital Improvement Budget on pages GI35 -36 and TP 67 -68. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 18.2, since it involves minor alterations to existing sewage facilities with no increase in capacity. The Board of Directors' approval of this project will constitute an independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a professional services agreement with AEPC Group in the amount of $198,930 for the design of the HVAC Improvements, District Project 8205. L:\CbradleyTosition Papers\2005\ September \8205- AEPCGroup- HVAC.DOC Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 NO.: 6.c. ENGINEERING Type of Action: AUTHORIZE FUNDING AND AGREEMENT subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. (EEC) TO CONDUCT THE FATS, OILS, AND GREASE (FOG) SOURCE CHARACTERIZATION, DISTRICT PROJECT 5912 Submitted By: Initiating Dept ✓Div.: Gail Chesler, Associate Engineer Engineering/ Environmental Services REVIEI�ED AND 'nh'. hesjl(ple�r V' FOR BOARD ACTION: G 0&�_ �1_R. chmidt C. wanson A. Farrell .h arles W. Batts, General Manager ISSUE: The Board of Directors' authorization is required for the General Manager to execute professional engineering services contracts for amounts greater than $50,000. RECOMMENDATION: Authorize the General Manager to execute an agreement for an amount not to exceed $72,430 with Environmental Engineering and Contracting, Inc. (EEC) to conduct the Fats, Oils, and Grease (FOG) Source Characterization (District Project 5912). FINANCIAL IMPACTS: The project will cost approximately $120,000 including both the consultant work and staff time. The project has the potential to improve the efficiency of cleaning lines with high concentrations of fats, oils, and grease. ALTERNATIVES /CONSIDERATIONS: Alternatives include deferring or canceling the study. A formal FOG control program is required by the San Francisco Bay Regional Water Quality Control Board to be in place by August 2006; therefore, this work should not be deferred or cancelled. BACKGROUND: FOG is an evolving regulatory issue. Most recently, the San Francisco Bay Regional Water Quality Control Board issued a 13267 letter ordering the District to complete a Sewer System Management Plan (SSMP) by August 2008. The FOG control portion of the SSMP, which mandates a formal FOG control program, is due August 2006. Furthermore, the State plans on issuing its own regulation in November 2005. The State issued plan is anticipated to have a FOG program requirement similar to that of the Regional Board. This project will assist us in addressing these new regulatory requirements by developing strategies to add to our current FOG program, which consists primarily of source control inspections of restaurants and routine cleaning of sewers in FOG impacted areas. Page 1 of 2 S: \Position Papers \Chesler\5912 FOG - EEC Agreement.DOC POSITION PAPER Board Meeting Date: September 1, 2005 subject.. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. (EEC) TO CONDUCT THE FATS, OILS, AND GREASE (FOG) SOURCE CHARACTERIZATION, DISTRICT PROJECT 5912 A major O &M function is the cleaning of the 1500 miles of pipe in the collection system. Approximately two thirds of our system is cleaned routinely or once in 7 -10 years. Of the remaining third, 18% is cleaned at least annually. This 18% of our sewer system is responsible for over three quarters of CSO's cleaning effort. Currently, the District applies a blanket cleaning strategy to FOG heavy lines. Through EEC's work, principal causes for grease accumulation at selected hot spots will be identified. Targeted physical improvements and FOG source control methods will also be identified; the physical improvements will be completed in other projects; the source control methods will be added to our strategies. EEC's scope includes training both our CCTV operators and our Source Control Inspectors to better identify and control grease accumulation in our system. EEC was selected for this project because they are uniquely qualified to provide this service. EEC developed the concept and implementation of these activities in FOG Control Study Phase 1 (2003, Orange County). Their efforts were in response to the Santa Ana Regional Water Quality Control Board's requirements, which are very similar to the requirements for FOG control planning currently required of the District by the San Francisco Regional Water Quality Control Board. This project is included in the 2005 -2006 Capital Improvement Budget (CIB). An allocation of $120,000 is needed at this time to perform the study and fund the staff hours. Staff time will include project management, as well as funds for the staff being trained. Staff has concluded that the proposed agreement with EEC is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 156262 since it involves planning activities for possible future actions, which the District has not approved, adopted or funded. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an agreement for an amount not to exceed $72,430 with EEC to conduct the Fats, Oils, and Grease (FOG) Source Characterization. Page 2 of 2 S: \Position Papers \Chesler\5912 FOG - EEC Agreement.DOC Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 6.d. ENGINEERING Type of Action: APPROVE ENVIRONMENTAL IMPACT REPORT ADDENDUM AND PROJECT Subject: APPROVE ADDENDUM TO CONTRA COSTA COUNTY'S 2004 ALHAMBRA VALLEY ESTATES FINAL ENVIRONMENTAL IMPACT REPORT AND APPROVE THE ALHAMBRA VALLEY TRUNK SEWER FOR CEQA/PERMITTING PURPOSES, DISTRICT PROJECT 5919 Submitted By: Initiating Dept /Div.: Alex Rozul, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 12 ul Kb d A. Vul . P i W. Brennan A. Farre arles Batts, General Manager ISSUE: Board approval of the Alhambra Valley Trunk Sewer, District Project 5919, is required prior to the filing of a Notice of Determination under the District's California Environmental Quality Act (CEQA) Guidelines. RECOMMENDATION: Approve an addendum to Contra Costa County's 2004 Alhambra Valley Estates Final Environmental Impact Report (FEIR) and approve the Alhambra Valley Trunk Sewer, District Project 5919. FINANCIAL IMPACTS: The total project cost is anticipated to be $2,025,000. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to approve the addendum and /or the project. If this sewer is not constructed, the developer for Alhambra Valley Estates may build a pumping station and forcemain to convey their sewage. Additionally, the condition of existing septic tanks in the area will continue to decline and may result in pollution of Alhambra Creek. BACKGROUND: Alhambra Valley is an unincorporated, semi -rural residential area of the county, located southwest of the City of Martinez. Alhambra Valley is within the sphere of influence of the District, although presently it is not annexed to the District. There are approximately 200 developed and up to 100 undeveloped properties within Alhambra Valley, with approximately 170 existing homes on septic tanks in the area north of the Alhambra Valley Road /Reliez Valley Road intersection. Many of the septic systems are 30- to 60 -years old. The County Environmental Health Division has gone on record as supporting an extension of the public sewer system as "a positive, long- term health protection benefit." LCbradley \Position Papers\ 2005 \September\5919- AlhambraValley CEQA.DOC Page 1 of 10 POSITION PAPER Board Meeting Date: September 1, 2005 subject: APPROVE ADDENDUM TO CONTRA COSTA COUNTY'S 2004 ALHAMBRA VALLEY ESTATES FINAL ENVIRONMENTAL IMPACT REPORT AND APPROVE THE ALHAMBRA VALLEY TRUNK SEWER FOR CEQA/PERMITTING PURPOSES, DISTRICT PROJECT 5919 In response to increasing interest in public sewer service to the Alhambra Valley, the District prepared a long -range Facilities Plan for the area, and the Board unanimously accepted the plan at the October 2, 2003 Board meeting. The Facilities Plan concludes that gravity sewer service is possible and is the preferred ultimate alternative. On September 2, 2004, the Board authorized funds for the design of an Alhambra Valley gravity trunk sewer. A map showing the proposed alignment for the trunk sewer to serve the Alhambra Valley is attached. On October 26, 2004, the County certified the FEIR for a proposed 23 -home Alhambra Valley Estates subdivision and approved the development. The 2004 FEIR identifies three methods of providing sewer service to the subdivision: 1) a developer proposed temporary pumping station and pressure system; 2) individual or a community on -site wastewater system; and 3) a gravity sewer system. Relevant sections of the 2004 FEIR were distributed separately to the Board for consideration prior to project approval. Since the District is now proposing to serve this subdivision and the surrounding area using a gravity system, an addendum to the 2004 FEIR was prepared by District staff to bring it up to date. A copy of the addendum is presented as Attachment 1. Approval of the addendum will establish the Board of Directors' independent findings that: 1. The addendum was considered in conjunction with the certified 2004 FEIR. 2. The project would not require major revisions of the 2004 FEIR warranting preparation of a subsequent or supplemental EIR. 3. The addendum would produce no new significant or substantially more severe environmental effects that would require major revisions in the 2004 FEIR. 4. There are no substantial changes with respect to the circumstances under which the project would be constructed, which would require major revisions to the 2004 FEIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. 5. There is no new information indicating that new significant or substantially more severe environmental effects would result from implementation of the project. 6. There are no new feasible alternatives or mitigation measures within the District's powers that would substantially lessen or avoid any significant environmental effect resulting from the project. Permitting requirements from agencies such as the State Department of Fish and Game require that completed CEQA documentation be submitted with permit applications. Since this permit application process can be time consuming, Board L9Cbradley \Position Papers\ 2005 \September\5919- AlhambraValley CEQA.DOC Page 2 of 10 POSITION PAPER Board Meeting Date: September 1, 2005 subject: APPROVE ADDENDUM TO CONTRA COSTA COUNTY'S 2004 ALHAMBRA VALLEY ESTATES FINAL ENVIRONMENTAL IMPACT REPORT AND APPROVE THE ALHAMBRA VALLEY TRUNK SEWER FOR CEQA/PERMITTING PURPOSES, DISTRICT PROJECT 5919 approval of the project and direction to file a Notice of Determination are needed at this time. The Alhambra Valley Trunk Sewer Project is included as part of the Expansion and Capacity Program in the fiscal year 2005 -2006 Capital Improvement Budget (CIB) on pages CS -61 through CS -63. Furthermore, the project is included in the Capital Improvement Plan at this level of funding. RECOMMENDED BOARD ACTION: Approve the addendum to the 2004 Alhambra Valley Estates EIR. Approve the Alhambra Valley Trunk Sewer, District Project 5919, and direct staff to file a Notice of Determination with the Contra Costa County Clerk. L:\Cbradley \Position Papers\ 2005 \September\5919- AlhambraValley CEOA.DOC Page 3 of 10 Komw--ESD ATTACHMENT CENTRAL CONTRA COSTA SANITARY DISTRICT ADDENDUM TO THE 2004 ALHAMBRA VALLEY ESTATES FINAL ENVIRONMENTAL IMPACT REPORT FOR THE ALHAMBRA VALLEY TRUNK SEWER PROJECT, DP 5919 SCH #2003032026 LEAD AGENCY: CONTRA COSTA COUNTY Introduction Central Contra Costa Sanitary District (CCCSD) has prepared this addendum to document the environmental review of approval of the construction and operation of an approximately 6,400 linear foot, public, gravity trunk sewer to serve the Alhambra Valley Estates subdivision and nearby properties in unincorporated Martinez, Contra Costa County, California (see Exhibit A). The proposed gravity trunk sewer alignment follows an alternative gravity sewer alignment evaluated in the 2004 Final Environmental Impact Report for the Alhambra Valley Estates subdivision project, SCH #2003032026, that was certified by Contra Costa County on October 26, 2004 (2004 FEIR). Purpose of Addendum The California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (CEQA) authorizes a lead or responsible agency to prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions described in CEQA Guidelines Section 15162 requiring the preparation of a subsequent EIR have occurred. A lead or responsible agency may not require a subsequent EIR unless (i) substantial changes are proposed in the project that will require major revisions of the previous EIR, (ii) substantial changes occur with respect to the circumstances under which the project is being undertaken that will require major revisions in the EIR, or (iii) new information of substantial importance to the project, which was not known and could not have been known at the time the EIR was certified as complete becomes available. Pub. Res. Code § 21166; 15 Cal. Code Regs. 6 15162. An addendum is not required to be circulated for public review but can be included in or attached to the final EIR. CEQA requires that the decision making body consider the addendum with the final EIR prior to making a decision on the project. A brief explanation of the decision not to prepare a subsequent EIR pursuant to Section 15162 should be included in an addendum or elsewhere in the record and must be supported by substantial evidence. 14 Cal. Code Regs. § 15164. This explanation is provided in the "Summary of Environmental Effects" section of this addendum. Page 4 of 10 0 eo 16D RAT Central Contra Costa Sanitary District LEGEND: PROPOSED SEWER ALIGNMENT �.— CREEKS. 'r APPROVED DEM- OPMENT ALHAMBRA VALLEY TRUNK SEWER Exhibit Pape 5 of 10 0 In accordance with CEQA Guidelines Section 15164, CCCSD, as a responsible agency, has prepared this addendum to the previously certified 2004 FEIR in order to document minor technical changes to the 2004 FEIR related to the proposed gravity trunk sewer for Alhambra Valley. For the reasons set forth below, CCCSD has determined that a subsequent or supplemental EIR is not required for the proposed gravity trunk sewer. Project Background As described in the Alhambra Valley Specific Plan, adopted by the Contra Costa County Board of Supervisors on October 6, 1992, the Alhambra Valley is located in unincorporated Contra Costa County, south of the City of Martinez and Highway 4, and in the north central region of the county. Alhambra Valley covers about 2,800 acres (4.5 square miles) and has over 650 residents. It is primarily a low- density residential area located within the Alhambra Creek watershed. The desire to connect to sewer facilities in the Alhambra Valley has historically been driven by residential developers interested in developing the Alhambra Valley Estates subdivision site at the corner of Alhambra Valley Road and Reliez Valley Road (the "Approved Development" parcel shown on Attachment A). Additionally, there are more than 200 properties in Alhambra Valley, south of Gilbert Lane, that currently make use of septic systems for wastewater treatment. Some area property owners are dealing with failing septic systems, which then involves the Contra Costa County Department of Health Services. The Department of Health Services can require costly alternative treatment systems or place a moratorium on home remodeling in the area, particularly on projects that would increase loading on a septic system running at or over full capacity without available land for a replacement septic system. In 2001, an application to develop the 23 -lot Alhambra Valley Estates residential subdivision was filed with Contra Costa County Community Development Department. For wastewater disposal, the applicants proposed constructing and operating an on -site pumping station and a 5,400 -foot long pressurized force main to be constructed under Alhambra Valley and Reliez Valley Roads to a gravity sewer at Sage Drive in Martinez. Wherever possible, CCCSD chooses to use gravity in the design of the wastewater collection system; however, the topography of an area does not always allow for gravity flow and pumping may become necessary. CCCSD's policy and past practice is to disapprove the use of pump systems when technically and financially feasible gravity alternatives are available. Pumping requires the establishment of a pumping station and force main, which sometimes is less expensive than construction of a new gravity line, but can have long -term noise control, odor control, and operations and maintenance (O &M) costs associated with it. These O &M costs include electricity, materials, equipment, vehicle trips, chemicals, and staff labor. Additionally, there is a risk for wastewater overflows or chemical spills caused by the potential failure of electrical and mechanical equipment. Wastewater overflows and chemical spills endanger both public health and the environment. TAPlanning1eavittWhambra ValleyWDDENDUM.DOC Page 6 of 10 In response to increasing interest in public sewer service to the Alhambra Valley and to avoid the likely need for an Alhambra Valley Estates pumping station, CCCSD prepared a long -range plan for providing sewer service. At the October 2, 2003 meeting, CCCSD's Board of Directors accepted the "Facilities Plan for Wastewater Utility Service to Alhambra Valley." This plan concluded that gravity sewer service is possible and is the preferred, ultimate alternative. In March 2004, Contra Costa County released the "Alhambra Valley Estates Draft Environmental Impact Report" (2004 DEIR). In that document, an environmental analysis was prepared for the developer - proposed wastewater pumping system. Also identified were two other wastewater disposal alternatives: on -site disposal and a gravity sewer connection to CCCSD's facilities. The 2004 DEIR referenced the gravity sewer design included in CCCSD's "Facilities Plan for Wastewater Utility Service to Alhambra Valley" and stated it "would have similar environmental effects" to the developer - proposed wastewater pumping system (2004 DEIR, p. 5 -5). On September 2, 2004 the CCCSD Board of Directors authorized funds for CCCSD staff to design an Alhambra Valley gravity trunk sewer to serve the area north of the Alhambra Valley Road /Reliez Valley Road intersection (which included the Alhambra Valley Estates subdivision). Later that month, Contra Costa County released the "Alhambra Valley Estates Final Environmental Impact Report" (2004 FEIR). In response to comments submitted by CCCSD, the 2004 FEIR (page 2 -17) revised 2004 DEIR to include: 1. more references to the temporary, short-term construction impacts of constructing the developer proposed wastewater pumping system (on traffic and access, noise, and dust generation, potential exposure to hazards, removal of vegetation, and potential for exposure of cultural resources), the respective technical section s in the DEIR where further discussion could be found, and the applicability of CCCSD's construction specifications that further limit access, noise, dust and runoff impacts; and 2. more details of an alternative gravity flow pipeline route (which is consistent with this proposed Alhambra Valley Trunk Sewer, namely, using Alhambra Valley Road, Sheridan Lane, and Wanda Way), and a conclusion that "the alternative alignment would have similar impacts as constructing the proposed wastewater system...." These impacts would be the same as those stated in Paragraph 1 above. The 2004 FEIR also acknowledged that CCCSD is responsible for approving the sewer system design to serve the Alhambra Valley Estates subdivision. On October 26, 2004, the Contra Costa County Planning Commission certified the 2004 FEIR and approved the Alhambra Valley Estates subdivision project. As part of the record of this certification, Contra Costa County had notice of the September 2, 2004 CCCSD Board of Directors' action authorizing design funds for an Alhambra Valley gravity trunk sewer. A Notice of Determination was filed with the Contra Costa County TAPlanning \LeavittValhambra Valley\ADDENDUKDOC Page 7 of 10 Clerk on October 28, 2004. No challenge as to the adequacy of the 2004 FEIR or the project approval was filed during the required time period, so both decisions stand. Description of Proposed Alhambra Valley Trunk Sewer Project The Alhambra Valley Trunk Sewer project will install approximately 6,500 feet of 10 to 12 -inch sewer pipe with appurtenant manholes and service laterals. The sewer alignment would begin in the City of Martinez at Gilbert Lane and Alhambra Valley Road and proceed in a southerly direction beneath Alhambra Valley Road, Sheridan Lane, Strentzel Lane, and a road and utility corridor at the north end of the National Park Service property containing the John Muir gravesite. From there, the sewer would cross beneath Alhambra Creek (as a siphon) to the north end of Wanda Way and proceed south, joining up with Alhambra Valley Road again and ending at the Reliez Valley Road intersection. This alignment is the same one recommended in CCCSD's "Facilities Plan for Wastewater Utility Service to Alhambra Valley" and addressed in the County's 2004 FEIR. Most of the sewer would be installed using an open cut (trench) method with excavation depths of 7 to 20 feet and a trench approximately 24 to 30 inches wide. The siphon beneath Alhambra Creek will be constructed using a trenchless technology, such as direction drilling, auger boring, or pilot tube microtunneling. These methods only require excavating a boring pit at each end of the siphon segment. Another crossing of Alhambra Creek, at the south end of Wanda Way, will be constructed between the road surface and the creek culvert so as not to disturb the creek. Constructing the sewer along this route will require acquisition of easements from private parties and encroachments or other permits from public agencies, such as Contra Costa County and the National Park Service. Compensation for acquiring these access rights and permits will be paid, as warranted, and minor design features (such as surface treatments) and construction process scheduling will be negotiated with the affected parties to further reduce less- than - significant construction impacts. Summary of Environmental Effects CCCSD has determined that the proposed Alhambra Valley sanitary sewer system would produce no substantial changes that will require major revisions to the 2004 FEIR and the need for a subsequent EIR. The proposed gravity trunk sewer design and expected environmental effects would be consistent with those discussed in the 2004 FEIR and noted previously under "Background." There is no substantial change in the subdivision project. Several methods of providing wastewater service, including this gravity trunk sewer, were considered in the 2004 FEIR. The subdivision approval by Contra Costa County left the method of wastewater service to be determined by CCCSD. As such, no major revisions in the 2004 FEIR are required due to the involvement of new significant or substantially more severe environmental effects. In fact, the gravity trunk sewer will have fewer impacts due to the previously proposed alternative of the pumping stations and force main. These carry a T: \Planning \Leavitt\Alhambra Valley\ADDENDUM.DOC Page 8 of 10 risk of wastewater overflows or chemical spills caused by the potential failure of electrical and mechanical equipment. There are no substantial changes with respect to the circumstances under which the proposed gravity trunk sewer will be constructed which will require major revisions to the 2004 FEIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. The gravity trunk sewer is proposed in order to avoid the need for the developer - proposed pumping wastewater. Use of a gravity trunk sewer, when feasible, is the long- standing policy preference of CCCSD, which allows new pumping stations only on a temporary basis until a gravity solution can be developed. Ultimately, CCCSD policy would have required installation of a gravity sewer in Alhambra Valley to serve the Alhambra Valley Estates Project and other Alhambra Valley properties if the developer - proposed wastewater pumping and force main system were constructed. CCCSD informed Contra Costa County prior to the certification of the 2004 Final EIR and approval of the Alhambra Valley Estates project that CCCSD had begun design of a gravity trunk sewer and would consider undertaking construction of such a project by Fall 2005. There is no change in the amount of wastewater to be generated by the project or in CCCSD's ability to collect and treat this wastewater. The proposed gravity trunk sewer will make it easier to provide wastewater service to other Alhambra Valley properties sooner than if the developer - proposed pumping system and ultimate gravity sewer were to be constructed. Much of these properties are already developed and using septic systems for wastewater disposal. The 2004 FEIR identifies that sewer service may allow the pace of development within Alhambra Valley to accelerate, "but would not exceed the maximum development potential outlines in the Alhambra Valley Specific Plan. That Plan does not include a limitation on the pace of development, only on the total number of units as expressed on the Plan's Land Use Map." (2004 DER, p. 4 -5) There is no new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete which shows that the Alhambra Valley Estates project will have one or more significant effects or substantially more severe effects not discussed in the 2004 FEIR. From CCCSD's standpoint, the undesirable nature of the developer - proposed pumping system has not changed. The 2004 FEIR identified the pumping system was contrary to CCCSD policy as a permanent sewer system solution; this conclusion has not changed. Moreover, the project proponents have agreed to help implement the gravity trunk sewer as the preferred method of providing sewer capacity for the Alhambra Valley Estates project. Also, there are no mitigation measures or alternatives which are considerably different from those analyzed in the 2004 FEIR which would substantially reduce the effects on sewer service, since the proposed gravity trunk sewer project has similar (or better) construction and operational impacts to the developer - proposed pumping system. Consequently, there is no new information indicating that new significant or substantially more severe environmental effects would result from implementation of the proposed gravity trunk sewer. TAPlanningleavittWhambra Valley\ADDENDUM.DOC Page 9 of 10 Conclusion Based upon the analysis above, CCCSD concludes that the proposed gravity trunk sewer will not require major revisions of the 2004 FEIR warranting preparation of a subsequent or supplemental EIR. The proposed gravity trunk sewer assures the provision of adequate sewer capacity for the Alhambra Valley Estates project and other existing and planned land uses envisioned in the approved Alhambra Valley Specific Plan, and will not result in new significant or substantially more severe environmental effects than identified in the 2004 FEIR. CCCSD also concludes that there are no new feasible alternatives or mitigation measures within CCCSD's powers that would substantially lessen or avoid any significant environmental effect resulting from the proposed gravity trunk sewer. TAPlanningleavittWlhambra ValleyWDDENDUM.DOC Page 10 of 10 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 7,a. COLLECTION SYSTEM Type of Action: APPROVAL OF STAFF RECOMMENDATION Subject: REGIONAL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT NO. 42- 2004 -0098: APPROVAL OF RECOMMENDED SUPPLEMENTAL ENVIRONMENTAL PROJECTS Submitted By: James M. Kelly Initiating Dept. /Div.: Director of Operations Operations Department REVIEWED AND RECOMMENDED FOR BOARD ACTION: K. Alm Charle General Manager ISSUE: Central Contra Costa Sanitary District (District) must submit Supplemental Environmental Projects (SEPs) to the Regional Water Quality Control Board (RWQCB) for their approval. RECOMMENDATION: Approve SEPs recommended by staff. FINANCIAL IMPACTS: SEPs totaling $155,000 plus incidental staff costs. ALTERNATIVES/CONSIDERATIONS: The District could pay the $155,000 penalty directly to the State, or other projects could be proposed. BACKGROUND: On May 3, 2005, the Regional Water Quality Control Board (RWQCB) proposed to impose an Administrative Civil Liability (ACL) of $165,000 on the District for 28 unauthorized overflows between February 13, 2000, and December 30, 2004. The District Board of Directors authorized staff to waive the right to a hearing, pay the $10,000 unsuspended portion of the ACL, and to propose SEPs for the remaining $155,000 of the ACL. Six percent (6 %) of the $155,000 is to be paid to the San Francisco Estuary Project to oversee the SEPs. At CCCSD's regular meeting of the Board of Directors on June 2, 2005, the Board indicated approximately $80,000 of the ACL could be directed to projects in San Ramon, and the remainder of the ACL should focus on an SEP in the remainder of District's service area. At the July 21, 2005, regular Board meeting, staff presented four projects in the remainder of the District's service area that met RWQCB criteria for Board comments and direction. One of the projects —the Alhambra Valley Creek Corridor Study, now a $65,700 project —was supported above the other projects. A letter from the City of San Ramon (Attachment 1) describes its proposed projects and its plan to fully manage the SEP to ensure that the projects meet the RWQCB's SEP SACorrespondence \Position Papers\2005 \Sup Env Proj.doc Page 1 of 10 POSITION PAPER Board Meeting Date: September 1, 2005 Subject. REGIONAL WATER QUALITY CONTROL BOARD ADMINISTRATIVE CIVIL LIABILITY COMPLAINT NO. 42- 2004 -0098: APPROVAL OF RECOMMENDED SUPPLEMENTAL ENVIRONMENTAL PROJECTS guidelines. The Alhambra Valley Creek Corridor Study is sponsored by Contra Costa Resource Conservation District and the Alhambra Valley Creek Coalition. This project would conduct a hydrologic survey of a one -mile stretch of Alhambra Creek and an outreach to creek property owners for a future restoration project. The survey would provide the basis for development of conceptual design for restoration. The project would be completed in 2006, and the SEP portion would be $65,700. A summary of the proposed allocation of the ACL is shown in Attachment 2. With Board approval, we will forward these proposed SEPs to the RWQCB for review and approval. After the RWQCB approves the projects, staff will pay the administrative fee to San Francisco Estuary Project; finalize the arrangements with the City of San Ramon and the Contra Costa Resource Conservation District and the Alhambra Valley Creek Coalition; and disburse the funds to the appropriate agencies. Staff proposes projects developed by the City of San Ramon and the Alhambra Valley Creek Corridor Study be submitted to the RWQCB for its approval. RECOMMENDED BOARD ACTION: Approve the SEPs recommended by staff. Page 2 of 10 S: \Correspondence \Position Papers\2005 \Sup Env Proj.doc ATTACHMENT 1 San Ramon N\ _%/ RECEIVED AUG 2 5 2005 CCCSD SECRETARY OF THE DISTRICT CITY OF SAN RAMON 2222 CAMINO RAMON SAN RAMON, CALIFORNIA 94583 PHONE: (925) 973 -2500 WEB SITE: WWW.sanxalnon.Ca.gov August 24, 2005 Ms. Barbara D. Hockett President - Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear Ms. Hockett: Re: San Ramon Pump Station Sewage Spill Supplemental Environmental Projects The City of San Ramon requests Board consideration for $80,000 in funding four San Ramon Supplemental Environmental Projects (SEPs). It is my understanding that the Board will consider project proposals at your meeting of September 1, 2005 and will then forward those projects to the Regional Water Quality Control Board (RWQCB) for action in mid September. The City is proposing to use the $80,000 to fund four projects. These projects are: 1. Montevideo Demonstration Garden 2. Educational Workshop 3. Creekside Environmental Enhancement Tree Planting 4. Iron Horse Trail Entry south of Pine Valley Road The project descriptions are attached. These projects were developed through a cooperative effort with Ms. Carol Thornton of the San Francisco Estuary Project to ensure compliance with the RWQCB's SEP criteria. City staff presented these projects to San Ramon residents at an August 2, 2005 meeting to obtain their comments and support. Additionally, I have met with the concerned San Ramon residents who addressed the Board at your meeting of August 11, 2005. An accord has been reached with them and their concerns are being addressed. The City would take full responsibility for the completion of these projects and would request that the District disburse the full amount of the SEP funds to the City following_ approval of the projects and procedures by the RWQCB. C7vCOU CIL 973 -2530 HLMA6 RESOURCES. 973 -2523 PAPKS&COwnnmrzv SER"CES. 973 -3200 Cm pO MANAGFR 973 -2530 FIIANCE.973 -2609 AAncCEr Ek.973 -3240 Crr AnoRUer 973 -2549 POUcESrnvncEs. 973 -2700 CO, a. =CE u, 973 -3200 Page 3 of 10 Crr CLERK 973 -2539 PUBLIC WORSS. OPERATIONs Div. 973 -2600 FORESTHOmEFAwas 9733280 Vnanr Wnnvc nn,. ott 111. c..,...., r..,_.,, — 11— CCCSD Board of Directors SEP Proposal August 24, 2005 Page 2 Thank you for your consideration of these San Ramon SEPs. I would also like to thank Mr. Jim Kelly for his assistance. If you have any questions, please call Joye Fukuda, Public Works Director at (925) 973 -2801. Sincerely, Herb Moniz City Manage Enclosures cc: San Ramon City Council Page 4 of 10 0 Montevideo Native Demonstration Garden Key Features This project will involve the construction of a native species demonstration garden on City owned property near Montevideo Elementary School. The parcel is located adjacent to both the school and the Iron Horse Trail and serves as a corridor for residents to access the trail. The garden will beautify the area with a variety of different colored plants as well as provide an example of drought tolerant landscaping. The garden will serve as an educational tool for students and residents. By providing native species such as evergreen oak, and grasses and shrubs used by Native Americans, teachers could supplement California history curriculum. Other key features include: ••• Native species ❖ Drought tolerant landscaping ❖ Community beautification ❖ Educational information ❖ Educational signage Mot -MyVW 0t?ML*-5TRATI0N 6rAR050 SAN F-NbN, CAL#;cFNIA AIA5L sr 1, Baas �1 "�\A SUits raj -y(r: A c n` %o x. r�nHPS �WI�N DES 6r�PPPN. RCP wPTH M�iH MA(REi'1vR °J6N�E. �bFN HYb 4K'/GNM1t //-- NrK(,emp�O•G AUItr �.vW+owYAkMTVpS / CM,YdI /y(� tau w,anty, a,..r CMr Gw�wsm�, NM.vuwrar, .�sysrsnav {� n. e� fvwr E OY: I -: WN Niaa. gAS10O (A Cost Estimate Final costs have not been determined and will depend on the selected species, layout, educational features and hardscaping. The preliminary estimate for the project is $30,000. Page 5 of 10 0 Creekside Environmental Enhancement (Tree Planting) Key Features ❖ Selected non - native invasive species (pampas grass and date palms) would be removed and replaced with appropriate species and appropriate locations ❖ Trees would be planted to provide improved aesthetics ❖ Trees provide shade cover which reduces algae growth & a better wildlife habitat ❖ Could be done in conjunction with other channel improvements ❖ Could be designed to be compatible with creek maintenance needs ❖ Type of tree would be based on an assessment by a qualified botanist ❖ Some selected locations could be omitted if desired by individual homeowners r p�aathec ! .roll ;r;M< 00 of San &weft I. ..�,. naaovcwxxwrtue.ametw L$ObNb YQ ?u<be en4�nt nr rR .na < of r<aeRti.r n tmI,-<b1c (looa cVGKCI<r. Lu.6<uYV W: nM t..<¢ dl b< 1,ely .be..I.. c xxrc r Ma'• yelps ppe. <. g.cl.. ... Ft�^t'ry � ofy..ntlrea. an�rc n n IMYtlreactc�m nrM1'wuc cwentn 2. me e.tm< oP mtll(catbneof !be m....... b II'Ylea by peopnONC cdn4aFt• ana mY o.AY rcw on me ede ar tM cMnnel. SCALE 3. 11m ywclry a lrcex .rW Impe xb.ubx rvxt Ge cmxa<mt .Itl, .ccexx fm creeM mNten.nce .ne ..� 114<IY be an c IA to 20 imt 0 10 1 'r"„a'.P'mlbe er �°t.°�u n° �b..,,b,<""°""•x "•r b< . =<e 1„ utlt<a ..<.x �<.r tti< m< m eb< aw..b<r< <.!<�..w< ud.- n.. � w. < f a 1'YPICnI REPMR LOR& boulh ban Ramon Cmak beak RapMm Cost Estimate Costs will depend on the number and type of trees planted. Page 6 of 10 0 Watershed Educational Workshops Bay Friendly Gardening Bay Friendly Gardening is an educational program that features native and Mediterranean plants and reuse of plant trimmings through mulching and composting. This program will be made available to the general public and includes: ❖ Fostering living soil and healthy plants ❖ Conserving water and other resources ❖ Avoiding synthetic pesticides ❖ Providing wildlife habitat Fo rs Cost Estimate I , . Bay Friendly Gardening (Public) $5,000 to $8,000 Page 7 of 10 � J \\ \� � � » <� \ \� /« � \`� � � \\� � « <� � \ /�� \�� y,� � � � » . \ #�� \ � � / � �� } � � �� : � � � �,��:/ � d?w �� \ \� � \y.� w. ATTACHMENT 2 PROPOSED ADMINISTRATIVE CIVIL LIABILITY ALLOCATION Administrative Civil Liability Amount Administrative Civil Liability Distribution: Unsuspended Portion (Paid) Administrative Cost (San Francisco Estuary Project) San Ramon Projects Alhambra Valley Creek Corridor Study ffW Total S: \Correspondence \Position Papers\2005 \Sup Env Proj.doc $ 10,000 9,300 80,000 65,700 $165,000 $165,000 $165,000 Page 10 of 10 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: September 1, 2005 No.: 8.a. REAL PROPERTY Type of Action: AUTHORIZE KIEWIT PROPERTY CLEAN FILL LEASE subject: AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE A LEASE AGREEMENT WITH COUNTY QUARRY FOR THE USE OF THE KIEWIT PROPERTY FOR A CLEAN FILL OPERATION submitted By: Randall M. Musgraves Initiating Dept/Div.: Administrative REVIEWED AND RECOMMENDED FOR BOARD ACTION: graves K. Alm W. Batts, Manager ISSUE: Board authorization for the General Manager to negotiate a lease agreement is necessary for District land that has been previously declared surplus and eligible for lease. RECOMMENDATION: Authorize the General Manager to negotiate a Clean Fill Lease Agreement for the Kiewit property with County Quarry. FINANCIAL IMPACTS: It is estimated that the District will receive approximately $1,000,000 in net revenue over a five -year period of time. ALTERNATIVES /CONSIDERATIONS: The alternative to this action is to deny the lease request. The Board could make the property available for other lease uses at the lower elevation. BACKGROUND: The District has been considering the feasibility of leasing the Kiewit property, approximately 33 acres, for the purpose of raising the level of the property with clean fill to the same height as Imhoff Road. This would provide improved flood control and additional revenue to the District. A Request for Proposals (RFP) was sent out to various interested companies in the dirt moving industry. Three proposals were received from Evans Brothers Inc., Ghilotti Brothers Inc. and County Quarry. Staff summarized the proposals and reviewed them with the Board's Real Estate Committee. The summary was also provided to the Board. In summary, Evans Brothers proposed a net revenue to the District of $228,844, Ghilotti Brothers proposed $525,000 and County Quarry is estimating $1,004,545. The net revenue is impacted by both anticipated expenses and estimated revenue. The Committee directed staff to obtain additional soil testing and financial information from County Quarry to clarify and validate their proposal. Page 1 of 3 POSITION PAPER Board Meeting Date: September 1, 2005 subject: AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE A LEASE AGREEMENT WITH COUNTY QUARRY FOR THE USE OF THE KIEWIT PROPERTY FOR A CLEAN FILL OPERATION Staff obtained the requested additional information and reviewed it with the Real Estate Committee on August 24, 2005. County Quarry modified the soil testing plan to incorporate the District's additional testing requirements and responded to staff's costing questions. This yielded an estimated net revenue to the District of $1,004,545 over five years. In addition, staff obtained agreement regarding the appropriate level of financial detail to ensure contract compliance. The agreement will be based upon the revenue and costing information resulting in a thirty -two percent (32 %) return of gross revenue to the District. Of significant importance to staff and the Committee is that County Quarry is currently operating a similar clean fill site located at Evora Road in Concord with the land owners and the United Sportsman Club. They have operated the site for approximately twenty years and are in the process of completing the successful operation. The District will benefit from the experience and operation which aided County Quarry in presenting a viable proposal. The District and Board has discussed the need to lease portions of the Kiewit property to County Quarry, for truck staging, and Contra Costa Topsoil due to the impact of the Conco Development. Staff has discussed this with County Quarry and obtained their cooperation in filling the property, in compliance with County permit requirements, to allow for the two uses and allowing the District to be able to lease portions of the property as completion of filling, compaction and testing has occurred. This would be additional revenue to the District and is not included in the net revenue amount under County Quarry's proposal. The Board should be cognizant of the five year commitment and the possibility of receiving contaminated soil. However, staff believes appropriate testing procedures are required and additional pollution insurance may be obtained to minimize the risk, approximately $60,000 premium for $4 million coverage over the term of the lease. At the August 11, 2005 Board meeting, a public hearing was held declaring that the use of the property for a leased clean fill operation compatible with agency operations, is of public benefit and will not exceed a ten year term. In addition, the Board approved the Mitigated Negative Declaration and the Mitigated Monitoring Program. The lease agreement will be brought back to the Board for review and approval once negotiations have been concluded. Page 2 of 3 POSITION PAPER Board Meeting Date: September 1, 2005 subject: AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE A LEASE AGREEMENT WITH COUNTY QUARRY FOR THE USE OF THE KIEWIT PROPERTY FOR A CLEAN FILL OPERATION RECOMMENDED BOARD ACTION: Authorize the General Manager to negotiate a Clean Fill Lease Agreement for the Kiewit property with County Quarry. Page 3 of 3 KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS September 1, 2005 KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS *Three proposals breakdown into two type *Evans Brothers *County Quarry *Ghilotti Brothers 8.a) 1 KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS *Large Generator: • Fill site in three years • Lower estimated revenue . Lower revenue split • Unclear on charges for own projects • Recycled operation located on Kiewit site • East County office located on Kiewit site KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS *Small Generator: • Fill site in five years • Highest estimated revenue • Highest revenue split • Possible risk for contaminated soil • Located across the street from present site • Currently operates a similar clean fill operation 2 t KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS o Evans Brothers • Experienced • Total Revenue = $1,728,000 • Total Expenses = $1,468,390 • Net Revenue to the District = $228,844 . 60% (EBI) / 40% (CCCSD) Split . Establish an aggregate recycling facility on the property limiting leasing opportunities . Proposal includes $125,000 revenue for recycling . Three years to fill the property KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS o Ghilotti Brothers . Experienced . Total Revenue = $1,920,000 . Total Expenses = $965,000 . Net Revenue to the District = $525,250 . 45% (GBI) / 55% (CCCSD) Split . Establish an aggregate recycling facility on the property limiting leasing opportunities . Proposal did not include revenue for recycling . Three years to fill the property 3 KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS o County Quarry • Experienced (Evora Road Clean Fill Operation) • Total Revenue = $3,168,000 • Total Expenses = $1,622,640 • Net Revenue to the District = $1,004,484 • 35% (CQ) / 65% (CCCSD) Split • Located across the road • Will work with the District to provide leasing opportunities • Five years to fill the property • District controls their lease KIEWIT CLEAN FILL OPERATION LEASE PROPOSALS o Real Estate Committee and staff are recommending to the Board to authorize the General Manager to negotiate a lease agreement with County Quarry for the use of the Kiewit property for a clean fill operation. oThe agreement will come back to the Board for final approval. M