HomeMy WebLinkAbout8/11/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 4.a. CONSENT CALENDAR
Type of Action: AUTHORIZE PUBLIC NOTICE
subject: AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF
DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept /Div.:
Administrative / Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
General
ISSUE: The Central Contra Costa Sanitary District is required to establish its
appropriations limit in accordance with Article XIII B of the California Constitution.
RECOMMENDATION: Authorize a public notice advertising that documentation used
in the determination of the appropriations limit shall be available fifteen days prior to the
Board Meeting to be held on September 15, 2005, at which the appropriations limit for
the Sewer Construction Fund for the fiscal year of 2005 -2006 will be established.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: The appropriations limit can be calculated
using the California per capita personal income percentage change of 5.26 or the local
assessment roll due to local non - residential construction of 2.6 percent.
BACKGROUND: Proposition 4 was approved on November 6, 1979, and was
incorporated in the California Constitution as Article XIII B. As amended, Article XIII B
imposes a limit on the rate of growth in governmental spending. It limits appropriations
of state and local governments to the appropriations of the 1978 -1979 base year
adjusted in each subsequent year for changes in the California per capita personal
income from the preceding year or the percentage change in the local assessment roll
from the preceding year due to the addition of local nonresidential new construction.
Article XIII B requires government agencies to establish their appropriations limit by
resolution each year at a regularly scheduled meeting. Notice to the public of
availability of documentation in support of the appropriations limit must be given fifteen
days prior to adoption. The appropriations limit is open to challenge within 45 days of
the effective date of the resolution.
SAADMIMPOSPAPEMAuthorize Public Notice 08- 11- 05.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: August 11, 2005
subject- AUTHORIZE A PUBLIC NOTICE TO INDICATE AVAILABILITY OF
DOCUMENTATION IN SUPPORT OF THE DISTRICT'S APPROPRIATIONS LIMIT
Methodology:
The appropriations limit is increased annually by a factor comprised of the
change in population combined with either the change in California per capita
personal income or the change in the local assessment roll due to local
nonresidential construction. The Board is to select between the per capita
personal income or the change in the local assessment roll due to local
nonresidential construction by a recorded vote.
The change in the local assessment roll for the 2005 -2006 fiscal year has been
reported by the County Assessor to be 2.6 percent. The California per capita
personal income percentage change is 5.26. The California per capita personal
income percentage change is being used in the calculation of the 2005 -2006
appropriations limit since it is the larger of the two (2) factors. Last fiscal year's
appropriations limit was calculated to be $58,924,299. The appropriations limit
for 2005 -2006 is calculated to be $62,754,378. This limit is set on the District's
proceeds of taxes.
RECOMMENDED BOARD ACTION: Authorize a public notice advertising that
documentation used in the determination of the appropriations limit shall be available
fifteen days prior to the Board Meeting to be held on September 15, 2005, at which the
appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the
fiscal year of 2005 -2006 will be established.
SAADMIMPOSPAPEMAuthorize Public Notice 08- 11- 05.doc Page 2 of 3
CENTRAL CONTRA COSTA SANITARY DISTRICT
PUBLIC NOTICE
The Board of Directors of the Central Contra Costa Sanitary District will, at its meeting
to be held at the District offices, 5019 Imhoff Place, Martinez, California, at 2 p.m. on
September 15, 2005, consider the adoption of the Appropriations Limit for 2005 -2006 in
accordance with Article XIII B (Proposition 4) of the State of California Constitution.
Documentation in support of the Appropriations Limit is available at the District Offices,
5019 Imhoff Place, Martinez, for review by persons interested in this matter.
DATED:
Elaine R. Boehme
Secretary of the District
Page 3 of 3
SAADMIMPOSPAPER \Public Notice 09- 15- 05.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 4.b. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR STEVEN PLUNKETT, UTILITY WORKER,
THROUGH SEPTEMBER 30, 2005
Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
J. Kell C. Freitas *General . B
an ger
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Steven Plunkett, Utility Worker.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay.
BACKGROUND: Steven Plunkett, Utility Worker, has been off of work since
September 3, 2004, due to a medical condition. Mr. Plunkett applied for, was granted,
and used 12 weeks of Family Medical Leave. At subsequent Board meetings, the
Board approved Mr. Plunkett to be on medical leave of absence without pay until
July 28, 2005. We request extending Mr. Plunkett's medical leave of absence without
pay until September 30, 2005. His status will continue to be reviewed, and the Board
will be notified if any further action is necessary.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for Steve Plunkett, Utility Worker, through September 30, 2005.
S: \Correspondence \Position Papers\2005 \Plunkett -Leave of Absence Ext- 9- 30- 05.doc
Central Contra Costa Sanitary District
likk BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005
Type of Action: ADOPT RESOLUTION
NO-: 4.c. CONSENT CALENDAR
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN
EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 8105 IN THE SAN RAMON AREA (JOB 5289)
Submitted By: Initiating Dept /Div.:
John Mercurio, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
41 �! � jw
Mercurio M. nny C. Swanson
0
A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an
offer of dedication, and authorizing staff to record the easement acceptance with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8105 that is required for
a recent public sewer extension off Bollinger Canyon Road in the San Ramon area (as
shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the
public sewer improvements and determined that they are in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5289 public
sewer improvements and an offer of dedication from Shapell Industries, Inc. for an
easement shown on the recorded final map of Subdivision No. 8105 in the San Ramon
area and authorizing staff to record the easement acceptance with the Contra Costa
County Recorder.
Page 1 of 2
S: \Position Papers \Mercurio \5289 Shapell Industries.doc
�,
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 4.d. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION APPROVING A REAL PROPERTY AGREEMENT
WITH FRANCIS W. AND SALLY O. REIMERS, JOB 2379, DANVILLE, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
Submitted By: Initiating Dept /Div.:
John Mercurio, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
� "h 1L.(,/L� VV4-ry 00-
J. Mercurio y C. Swanson A:_Far rlll k eneral . B G Ma c
ISSUE: Francis W. and Sally O. Reimers, owners of the home at 660 Logan Lane,
Danville, have requested that the District allow an existing wooden deck, retaining wall,
and spa to remain in a District easement.
RECOMMENDATION: Adopt a resolution approving a real property agreement,
authorize the President of the Board of Directors and the Secretary of the District to
execute the agreement, and authorize staff to record the agreement with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board may elect to reject the real property
agreement, and either: 1) direct staff to seek removal of the encroachment or 2) rely on
the existing easement for future maintenance, rehabilitation or replacement access.
BACKGROUND: The Reimers' house is sited against the east edge of the sewer
easement (see Attachment 1). This is the back of the house and a logical location for a
backyard deck and spa. Since the sewer easement effectively cuts the house off from
the backyard, there is no other acceptable location to construct the improvements.
District staff investigated and determined that the sewer is seven -feet deep, and that the
planned deck, spa, and retaining wall would not interfere with the operation of the
sewer. However, if the improvements were allowed, a real property agreement would
be required. The property owners agreed to this.
CSO and Engineering staff determined that the existing sewer is in acceptable condition
and that the encroachment will not unreasonably interfere with the District's uses.
According to the Agreement:
The Agreement limits what may be installed or planted in the easement in the
future.
S: \Position Papers \Mercurio\2379 Reimers Danville.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: AUGUST 11, 2005
subject: ADOPT A RESOLUTION APPROVING A REAL PROPERTY AGREEMENT
WITH FRANCIS W. AND SALLY O. REIMERS, JOB 2379, DANVILLE, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
• The property owner accepts the liability for any damage to the District's facilities
and for additional District costs for maintenance and replacement of the sewer in
the area of the encroachment.
• The property owner holds the District free and harmless from all claims and
liability for injury to persons or to their property within the easement area.
• The property owner agrees not to impede the District's access to the property.
• The agreement provides for the District's emergency access, and requires that
the property owner remove the encroachment upon 30 -days notice.
RECOMMENDED BOARD ACTION: Adopt a resolution approving the real property
agreement, and authorizing the President of the Board of Directors and the Secretary of
the District to execute, and authorize staff to record the Agreement with the Contra
Costa County Recorder.
Page 2 of 3
SAPosition Papers \Mercurio\2379 Reimers Danville.doc
Page 3 of 3
CENTRAL CONTRA COSTA SANITARY DISTRICT
PUBLIC HEARINGS TO RECEIVE COMMENTS
ON THE MITIGATED NEGATIVE DECLARATION AND ITS
MITIGATION MONITORING PROGRAM, AND THE PROPRIETY OF
LEASING THE KIEWIT PROPERTY FOR A CLEAN FILL
OPERATION UNDER HEALTH AND SAFETY CODE § 6514.1
SUGGESTED AGENDA
August 11, 2005
I. Request staff report
II. Public hearing on the propriety of leasing the Kiewit Property for a clean fill
operation under Health and Safety Code § 6514.1
A. Open public hearing
B. Receive public comment
C. Close public hearing
III. Public hearing on the Mitigated Negative Declaration and its Mitigation
Monitoring Program
A. Open public hearing
B. Receive public comment
C. Close public hearing
IV. Consider approval of the Mitigated Negative Declaration and its Mitigation
Monitoring Program, and the propriety of leasing the property for a clean
fill operation under Health and Safety Code § 6514.1.
SAPosition Papers \Leavitt \Kiewit Public Hearing Agenda.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.:
5.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARINGS; ADOPT RESOLUTION
subject: CONDUCT PUBLIC HEARINGS AND CONSIDER ADOPTING A
RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION AND USE
OF THE KIEWIT PROPERTY FOR A CLEAN FILL LEASE
Submitted By: Initiating Dept /Div.:
Russell B. Leavitt, Engineering /Environmental Services Division
Engineering Assistant III
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R. Leavitt W. Brennan A. Farrell harle *Manger
Gener
ISSUE: Board approval of appropriate CEQA documentation is required prior to
approval of use of the Kiewit Property for a Clean Fill Lease.
RECOMMENDATION: Conduct a public hearing on the propriety of leasing the
property for a clean fill operation under Health and Safety Code § 6514.1 and conduct a
public hearing on the Mitigated Negative Declaration. Barring any irresolvable
comments to the contrary, adopt the attached resolution approving the Mitigated
Negative Declaration and its Mitigation Monitoring and Reporting Program, and
authorizing leasing of the property for a clean fill operation pursuant to Health and
Safety Code § 6514.1.
FINANCIAL IMPACTS: No impact until a lease is awarded.
ALTERNATIVES /CONSIDERATIONS: Deny or defer approval of the Mitigated
Negative Declaration or find that the proposed lease is not compatible with agency
operations or is not of public benefit. These actions would prevent or delay moving
forward with the potential approval of a lease for the Kiewit Property. If approval of the
Mitigated Negative Declaration is denied, direction should be given to staff as to which
issues require further documentation.
BACKGROUND: A Mitigated Negative Declaration has been prepared for potential use
of the Kiewit Property for lease to allow a private clean fill project. The District has
proposed leasing its Kiewit Property to a private operator to use as a clean fill receiving
site to obtain revenue for the District and improve the site for possible future use. The
site is approximately 33 acres and is located between Grayson and Walnut Creeks,
Highway 4, and Imhoff Drive adjacent to the District wastewater treatment plant in
Martinez, Contra Costa County, California (see Attachment 1 for a site map). The
vacant property is owned by the District and used as a buffer zone for the wastewater
treatment plant located to the west of the site, across Grayson Creek. The scope
SAPosition Papers \Leavitt \Kiewit Property Public Hearing.doc
POSITION PAPER
Board Meeting Date: August 11, 2005
subject: CONDUCT PUBLIC HEARINGS AND CONSIDER ADOPTING A
RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION AND USE
OF THE KIEWIT PROPERTY FOR A CLEAN FILL LEASE
consists of leasing the site to allow a private operator to fill the site with clean fill to bring
the site level with Imhoff Drive to the north. The site will be raised a nominal five -feet to
an elevation estimated to range from 20 to 23 -feet above sea level. If this use of the
property is approved, a private lessee /clean fill site operator will be selected by the
District to develop the grading and operations plans, obtain permits, and operate on the
site over its expected three -year to five -year life.
The District has conducted an Initial Study of the proposed use of the property to
determine if the leased use may have a significant effect on the environment. Staff has
concluded that the Initial Study adequately, accurately, and objectively evaluates the
environmental impacts of the proposed lease, and that a Mitigated Negative Declaration
is the appropriate document to address the environmental effects of the lease. The
Initial Study is included as part of the proposed Mitigated Negative Declaration, which
has been distributed separately to the District Board of Directors.
The proposed Mitigated Negative Declaration finds that there is no substantial evidence
before the District that the intended use of the property for a private fill operation may
have significant effects on the environment. Mitigation measures have been
incorporated into the lease requirements to reduce those effects to less- than - significant
levels. These measures are discussed in the proposed Mitigated Negative Declaration
and included in its proposed Mitigation Monitoring and Reporting Program (see
Attachment 2).
In compliance with the District's CEQA Guidelines, a legal notice was published in the
Contra Costa Times, a newspaper of general circulation in the area affected by the
proposed lease. The legal notice announced the District's intent to adopt a Mitigated
Negative Declaration and the availability of the document for a 30 -day public review
period. Additionally, copies of the proposed Mitigated Negative Declaration or the legal
notice were mailed to affected public agencies. Three comments on the proposed
Mitigated Negative Declaration were received. The comments and responses to
comments are presented in Attachment 3. None of these comments required changes
in the proposed Mitigated Negative Declaration.
Before the proposed use of the property can be approved, the Board must consider any
comments received during the Mitigated Negative Declaration's 30 -day public review
process and the public hearing, and then consider approval of the appropriate CEQA
documentation (a Mitigated Negative Declaration is recommended in this case).
SAPosition Papers1eavittNewit Property Public Hearing.doc
POSITION PAPER
Board Meeting Date: August 11, 2005
subject: CONDUCT PUBLIC HEARINGS AND CONSIDER ADOPTING A
RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION AND USE
OF THE KIEWIT PROPERTY FOR A CLEAN FILL LEASE
Following approval of the Mitigated Negative Declaration, at a future meeting, the Board
may proceed with the award of a lease for the Kiewit Property for the purposes of
operating a clean fill disposal operation. A CEQA Notice of Determination will be filed
with the County Clerk following award of a lease. Contra Costa County and other
Responsible Agencies will then use the Mitigated Negative Declaration in connection
with the issuance of permits required of the Lessee
While not required by law or the District's procedures, it has been the District's
customary practice to hold public hearings in advance of the adoption of Negative
Declarations or Mitigated Negative Declarations. Holding a hearing on the proposed
Mitigated Negative Declaration for the Kiewit Property would be consistent with this
practice.
Also, under Health and Safety Code § 6514.1, a sanitary district may lease district
property that is not needed during the term of a proposed lease only after holding a
public hearing which affords all persons present an opportunity to be heard. A sanitary
district's board of director must find that the proposed lease is compatible with agency
operations, is of public benefit, and is for a term of less than 10 years.
This Board previously held a public hearing under Health and Safety Code § 6514.1 on
the Kiewit Property on June 2, 2005. However, that hearing was solely for the purpose
of considering the propriety of leasing the property for short-term agricultural and related
uses. A new hearing is required under Health and Safety Code § 6514.1 if the District
wishes to lease the property for a clean fill operation. At this hearing, the Board should
consider such things as the compatibility of the proposed clean fill operation with District
activities and whether the Kiewit property would be needed during the proposed term of
the clean fill lease.
RECOMMENDED BOARD ACTION:
1. Conduct a public hearing on the propriety of leasing the property for a clean fill
operation under Health and Safety Code § 6514.1.
2. Conduct a public hearing on the Mitigated Negative Declaration and its Mitigation
Monitoring Program.
3. Adopt a resolution (Attachment 4) approving the Mitigated Negative Declaration
and its Mitigation Monitoring Program and the propriety of leasing the property for
a clean fill operation under Health and Safety Code § 6514.1.
S: \Position Papers \Leavitt \Kiewit Property Public Hearing.doc
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Sanitary District
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VICINITY MAP
KIEWIT PARCEL
Attachment
1
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
KIEWIT PROPERTY CLEAN FILL LEASE PROJECT
MITIGATION MONITORING AND REPORTING PROGRAM
INTRODUCTION
This is the Mitigation Monitoring and Reporting Program (MMRP) for the Central Contra
Costa Sanitary District's (CCCSD) Kiewit Property Clean Fill Lease Project. This
program is required to be adopted as part of the project approval action under California
Public Resources Code (PRC) Section 21081.6. The MMRP requirement was added to
the California Environmental Quality Act (CEQA) in 1988 to provide a mechanism to
ensure that mitigation measures adopted through the CEQA process are fully
implemented in a timely manner in accordance with the conditions of project approval.
Under this statute, local agencies are required to adopt a monitoring or reporting
program "designed to ensure compliance during project implementation."
CONTENT AND ORGANIZATION
This MMRP includes the mitigation measures proposed to address the potentially
significant impacts associated with the project. The impact discussions and proposed
mitigation measures are presented in the Mitigated Negative Declaration (published in
June 2005). The mitigation measures included in this program have been incorporated
into the project description.
This MMRP is organized in a table format, with implementation and monitoring activities
keyed to each mitigation measure adopted to reduce potentially significant project
impacts. The column headings in the table are defined as follows.
MITIGATION MEASURE: A summary of the mitigation requirement. The full text of the
mitigation measures, as adopted, is contained in Table 1 of the Mitigated Negative
Declaration.
IMPLEMENTATION PROCEDURE: Additional information on how mitigation measures
will be implemented, where needed.
MONITORING AND REPORTING ACTIONS: An outline of appropriate monitoring
and /or reporting actions to verify compliance with the mitigation measure requirements.
MONITORING RESPONSIBILITY: Assignment of responsibilities for mitigation
monitoring and reporting tasks.
MONITORING SCHEDULE: A schedule for conducting each mitigation monitoring and
reporting action. Where necessary, the schedule milestones are keyed by number to
the monitoring and reporting actions.
1
S: \Position Papers \Leavitt\Attachment 2 Kiewit Property.doc
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ATTACHMENT 3
COMMENTS AND RESPONSES TO COMMENTS
ON THE MITIGATED NEGATIVE DECLARATION
FOR THE PROPOSED KIEWIT PROPERTY
CLEAN FILL LEASE PROJECT
Three letters were received during the 30 -day public review period for the Mitigated
Negative Declaration. Comment letters from these agencies follow along with
responses from CCCSD staff. None of these comments required changes to the
proposed Mitigated Negative Declaration.
CALIFORNIA DEPARTMENT OF FISH AND GAME, JULY 11, 2005
1. The Mitigated Negative Declaration acknowledges that this project may affect
wildlife resources. The appropriate environmental fee will be paid to the Contra
Costa County Clerk upon filing of the Notice of Determination.
2. A complete assessment of the flora and fauna within and adjacent to the project
area was conducted as part of the Mitigated Negative Declaration and is
presented on Pages 23 -28.
CALIFORNIA DEPARTMENT OF TRANSPORTATION, JULY 25, 2005
1. The impact to the base flood elevation in the vicinity of State Route 4 will be
insignificant as a result of the fill to be placed at the project site. According to a
study prepared for CCCSD, the 100 -year flood elevation in the vicinity of the
Kiewit Property and State Route 4 is approximately 15.5 feet above mean sea
level. The elevations of the site range from approximately 14 to 17.5 feet above
mean sea level. We estimate that approximately 15% of the 33 acre site is below
the estimated 100 -year flood elevation of 15.5 feet. The placement of up to 1.5
feet of fill to bring this portion of the site to the 100 year flood elevation will have
an insignificant impact on the available conveyance area for the 100 year flood
and therefore an insignificant impact to the base flood elevation in the vicinity of
State Route 4.
CITY OF CONCORD, JULY 29, 2005
The City of Concord has no comments. No response is necessary.
SAPosition Papers \Leavitt\Attachment 2 Kiewit Property.DOC
State of California - The Resources Agency ARNOLD SCHWARZENEGGER, Governor
DEPARTMENT OF FISH AND GAME
http: / /www.dfa.ca.gov
POST OFFICE BOX 47
YOUNTVILLE, CALIFORNIA 94599
(707)944 -5500
July 11, 2005
Mr. Russell Leavitt
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Mr. Leavitt:
RECEIVED
JUL 12 2005
C C C SO E''�:'9 Uj'4t "y11EN+TAL SERVICES
Kiewit Property Clean Fill Lease Project
Contra Costa County
SCH 2005072001
The Department of Fish and Game (DFG) has reviewed the document for the
subject project. Please be advised this project may result in changes to fish and wildlife
resources as described in the California Code of Regulations, Title 14, Section
753.5(d)(1)(A) -(G)1. Therefore, a de minimis determination is not appropriate, and an C)
environmental filing fee as required under Fish and Game Code Section 711.4(d)
should be paid to the Contra Costa County Clerk on or before filing of the Notice of
Determination for this project.
A complete assessment of the flora and fauna within and adjacent to the project
area, with particular emphasis upon identifying endangered, threatened, and locally G)
unique species and sensitive habitats, should be provided. Rare, threatened and
endangered species to be addressed should include all those which meet the California
Environmental Quality Act (CEQA) definition (see CEQA Guidelines, Section 15380).
The assessment should identify any rare plants and rare natural communities, following
DFG's Guidelines for Assessing the Effects of Proposed Projects on Rare, Threatened,
and Endangered Plants and Natural Communities (revised May 8, 2000). The
Guidelines are available at www.dfg.ca.gov /whdab /pdfs /guideplt.pdf
' hU: / /ccr.oal.ca.gov/. Find California Code of Regulations, Title 14 Natural Resources, Division 1, Section 753
Conserving CaC forma's Wildf fe Since 1870
Mr. Russell Leavitt
July 11, 2005
Page 2
If you have any questions, please contact Ms. Marcia Grefsrud, Environmental
Scientist, at (707) 944 -5529; or Mr. Scott Wilson, Habitat Conservation Supervisor, at
(707) 944 -5584.
Sincerely,
Robert W. Floerke
Regional Manager
Central Coast Region
cc: State Clearinghouse
STATE OF CALIFORNIA— BUSINESS TRANSPORTATION AND HOUSING AGENCY ARNOLD SCHWARZENEGGER Governor
DEPARTMENT OF TRANSPORTATION
111 GRAND AVENUE
P. O. BOX 23660
OAKLAND, CA 94623 -0660
PHONE (510) 286 -5505
FAX (510) 286 -5559
TTY (800) 735 -2929
July 25, 2005
Mr. Russell Leavitt
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553 -4392
Dear Mr. Leavitt:
RECEIVED
JUL 2 6 2005
CCCSD ENViHD'1i` i' -'
Flex your power!
Be energy e, f iicient!
CCO04839
CC4- R13.65
SCH2O05072001
Kiewit Property Clean Fill Lease Project — Draft Mitigated Negative Declaration
Thank you for including the California Department of Transportation (Department) in the
environmental review process for the above - referenced project. We have reviewed the Draft
Mitigated Negative Declaration for the Kiewit Property Clean Fill Lease Project and have the
following comment to offer:
The project site is within the 100 -year flood plain as recognized by the Federal Emergency
Management Agency (FEMA), Community Panel Number 0600250280C. It is stated on page 38
of the Draft Mitigated Negative Declaration that the Central Contra Costa Sanitary District will
establish a base flood elevation and process a Conditional Letter of Map Revision with FEMA.
Recognizing the close proximity of the site to State Route 4, the Department would want
assurance that the base flood elevation will not change significantly as a result of the extensive fill O
placed at this site.
Should you have any questions regarding this letter, please call Lisa Carboni of my staff at (5 10)
622 -5491.
Sincerely,
1( jl .
TIMO SABLE
District Branch Chief
IGR/CEQA
c: State Clearinghouse
`Caltrans improves mobady across California'
07/29/05 15:21 FAX 9256713381 ConcordPermitCenter g 002
CITY OF CONCORD
PERA11'r CENfM
1950 Parkside Drive
Cuncurd. Caliturrlia 94519-2578
Telephone: (925) 671 -3.154
Fax: ('925) 1171 -3341
July 29, 2005
Elaine Boehme, Secretary
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
CITY COUNCIL
l.:nua ?t1. Haffuu•istt•r. Alavor
Susan Bonilla. Vice Mw or
Icicn N1. Allen
Mark A. Pctcrwn
William Shinn
Klrc Rae Lchm;ul, Cill, Clork
Thomas Wemling. City Treasurer
Lydia E. Du Borg, City Manager
VIA FAX (925) 2284624
(Hard copy via regular mail)
Subject: Kiewit Property Clean Fill Lease Project (DP 8210)
Dear Mrs. Boehme:
Thank you for the opportunity to review the Kiewit Property Clean Fill Lease Project Draft /'!�
Mitigated Negative Declaration. Staff has reviewed the proposal and we have no comments at (� J
this time. �
Should you have any questions, please feel free to contact me at (925) 671 -3281.
Sincerely,
Tina Hadley
Assistant Planner
cc: Phillip Woods, Principal Planner
051tr.133
mnnil: t'itrinf.(Rcixoncurd.cams ;,,rLsilr: tcticlr.cin'nfrnncurcLurg
SUPPLEMENT TO ATTACHMENT 3
COMMENTS AND RESPONSES TO COMMENTS
ON THE MITIGATED NEGATIVE DECLARATION
FOR THE PROPOSED KIEWIT PROPERTY
CLEAN FILL LEASE
One comment letter, from the Contra Costa County Flood Control & Water Conservation
District (CCCFC &WD), was received after the end of the 30 -day public review period for
the Mitigated Negative Declaration and after completion of the Position Paper for this
agenda item. Given the proximity of CCCFC &WD flood control channels to the
proposed lease site and the likely future involvement of this agency in permitting of the
clean -fill operations, the comment letter from this agency follows, along with a response
from CCCSD staff, so that the information provided can be included in the
administrative record.
CONTRA COSTA COUNTY FLOOD CONTROL & WATER CONSERVATION
DISTRICT, AUGUST 3, 2005
The comments presented are informational in nature and do not identify any
changes needed in the Mitigated Negative Declaration. The comments are
acknowledged and no additional response is necessary.
T:\Planning \Leavitt \Kiewit Property\Neg Dec\ATTACHMENT 3 Supplement- Responses.doc
AUG. 3.2005 6 :40PM CCC PUBLIC WORKS NO.267 P.2
Contra Costa County Maurice M. Shiu
` FLOOD CONTROL ax officio Chief Engineer
255 Glacier Drive, Martinez, CA 94SSS -4825
& 'Water, Conservation District Telephone: (925) 313.2000
c� FAX (925) 313 -2333
August 3, 2005
Russell Leavitt
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Dear Mx. Leavitt:
File: 3060 -06 APN 159 -140 -051
2005
We have reviewed the mitigated negative declaration for the Kiewit Property Clean Fill Lease
Project, which we received on July 21, 2005, and submit the following comments. 0
The proposed project is located in Drainage Area 60, an unformed drainage area.
Therefore, there are no drainage area fees due at this time.
2. The document alludes to fixture development on the filled parcel for "compatible uses."
The document also mandates that "it will be the responsibility of the lessee /clean fill site
operator to develop a site plan with suitable drainage as part of the permitting process"
(Page 2). We typically require developments to design and construct storm drain
facilities to adequately collect and convey storm water entering or originating within the
development to the nearest adequate man -made drainage facility or natural watercourse,
without diversion of the watershed, per Title 9 of the County Ordinance. While the
proposed clean fill project does not appear to create any new impervious surface area, we,
recommend that the site drainage plan submitted to the County be evaluated based on
future land uses, so as to avoid potential regrading due to the collect and convey
requirement above.
3. The Contra Costa County Flood Control and Water Conservation District (District) holds
fee title to both the Walnut Creek and Grayson Creek channels. Any work within District
right -of -way will require a Flood Control Encroachment Permit. Contact Bob Hendry at
the Contra Costa County Permit Center (925- 335 -1375) in order to apply for such a
permit.
4. The District commonly has excess material from channel desilting projects. Our next
project in the adjacent channels is scheduled for the summer of 2006, and we are
interested in exploring the compatibility of our project with yours, specifically With the
type of material, availability of the site, and cost. Please contact Paul Det ens at (925)
313 -2394 to discuss the potential for the District to contribute fill to your site.
AUG. 3.2005 6 :40PM CCC PUBLIC WORKS NO.267 P.3
Russell Leavitt
August 3, 2005
Page 2
S. As you know, the District, in partnership with the united States Army Corps of
Engineers, is conducting ongoing hydrology and hydraulic studies of both Grayson and
Walnut Creeks, Please be aware that the rase flood elevation for the project site may
change as a result of these studies.
6. The lessee /clean fill site operator should be required to comply with the current National.
Pollution Discharge Elimination System (NPDES) requirements under the County
Stormwater Management and Discharge Control Ordinances and the C.3 Guidebook. We
support the state's goal of providing best management practices to achieve the permanent
reduction or elimination of storm water pollutants and downstream erosion from new
development,
We appreciate the opportunity to review plans involving drainage matters and welcome
continued coordination. If you have any questions, you may reach me at (925) 313 -2304 or Tim
J=sen at (925) 313 -2396.
Very truly yours,
IL4 -;9�
Wes Cooley
Civil Engineer
Flood Control Engineering
wC,cw
G= 1GmD9t1tT1dCtllC=DevlCMl3S
1Clydd CCCSD NezD= Mown Propeny.doe
c: Greg ConnPobton, Flood Control
Bob Pamone, Flood Control
Paul Dct cns, Flood Control
74m Jansen, Flood Control
Steve MiSh% Flood Control
Monish Sen, Engineering Services
Gary Faris, Building Inspection
ATTACHMENT 4
RESOLUTION NO.
A RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION,
MITIGATION MONITORING PROGRAM AND THE PROPRIETY OF LEASING
THE KIEWIT PROPERTY FOR A CLEAN FILL OPERATION UNDER
HEALTH AND SAFETY CODE § 6514.1
WHEREAS, for the purposes of CEQA review, the project upon which this
determination is made is described as follows:
Central Contra Costa Sanitary District plans to lease its Kiewit Property parcel for a
clean fill site to obtain revenue. The site is approximately 33 acres and is located
between Grayson and Walnut Creeks, Highway 4, and Imhoff Drive adjacent to the
District wastewater treatment plant in Martinez, Contra Costa County, California. The
vacant property is owned by the District and used as a buffer zone for the wastewater
treatment plant located to the west of the project, across Grayson Creek. The project
scope consists of filling the site with clean fill to bring the site level with Imhoff Drive to
the north. The site will be raised a nominal five feet to an elevation estimated to range
from 20 to 23 feet above sea level. A private lessee /clean fill site operator will be
selected by the District to design the project, obtain permits, and operate the project
over its expected three -year life; and
WHEREAS, an Initial Study has been conducted by the Central Contra Costa Sanitary
District; and
WHEREAS, District staff concludes that the Initial Study adequately, accurately, and
objectively evaluated the proposed effect on the environment; and
WHEREAS, adequate public notice was given to receive comments on the proposed
lease of the Kiewit property for a private clean fill operation; and
WHEREAS, the District Board of Directors has reviewed the results of the Initial Study,
considered comments received, and determined that a clean fill lease, as mitigated, will
not have a significant effect on the environment; and
WHEREAS, the District Board of Directors finds that the Mitigated Negative Declaration
and its Mitigation Monitoring Program reflects its independent judgment of the project's
environmental effects of a clean fill lease; and
WHEREAS, following a public hearing on the matter pursuant to Health and Safety
Code § 6514.1, the District Board of Directors finds that the use of the property for a
leased clean fill operation is compatible with agency operations, is of public benefit, and
will be for a term of no more than 10 years.
NOW, THEREFORE, be it resolved that the Board of Directors of the Central Contra
Costa Sanitary District does hereby approve the Mitigated Negative Declaration,
Mitigation Monitoring Program and the propriety of leasing the Kiewit Property for a
clean fill operation under Health and Safety Code § 6514.1. The Secretary of the
Board of Directors will be custodian of the document and other materials that constitute
the record of proceedings for the adoption of this Mitigated Negative Declaration. The
record of proceedings will be maintained at the District offices, 5019 Imhoff Place,
Martinez, California.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 11th day of August, 2005, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the District Board of the
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa
State of California
Kenton L. Alm, District Counsel
PUBLIC HEARING ON COLLECTION
OF DELINQUENT CONNECTION FEES
ON THE COUNTY TAX ROLL
SUGGESTED AGENDA
AUGUST 11, 2005
Announce that this public hearing was continued from June 2 and July 21, 2005,
to allow time for the delinquent connection fees to be brought current.
2. Request Staff Report from Environmental Services Division Manager Curt
Swanson.
3. Open the Hearing and invite comments from the public.
4. Close the Hearing.
5. Back to the Board - Recommended Action:
Approve and authorize the General Manager to execute the payment
agreement if it has been signed by the other two parties; or
Adopt a resolution authorizing collection of delinquent connection fees on
the County tax roll.
S:WDMURATCLIFF \Resolution Overruling Protests - Delinquent Fees 7- 21- 05.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 5.b. H EAR I NGS
Type of Action: CONDUCT PUBLIC HEARING
subject: CONDUCT PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON
PLACING DELINQUENT 1997 CONNECTION FEES ON THE COUNTY TAX ROLL
FOR COLLECTION
Submitted By:
Curtis W. Swanson
Initiating Dept. /Div.:
Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
vl�ru
C. Swanson
X. sgraves
General
ISSUE: The District Code and State law require holding a Public Hearing for placing
delinquent Connection Fees on the County tax roll for collection.
RECOMMENDATION: Conduct a Public Hearing and take the following action, if
considered appropriate:
N
Approve and authorize the General Manager to execute the payment agreement
if it has been signed by the other two parties; or
• If the payment agreement has not been signed by the other two parties, approve
a resolution authorizing collection of delinquent Connection Fees on the County
tax roll.
FINANCIAL IMPACTS: If collected on the County tax roll, collection of $4,928 is
guaranteed, which includes a 10% penalty. Also, interest would be charged on the
outstanding balance through the date of collection. This outstanding connection fee
was discovered in March and became delinquent on June 28, 2005.
ALTERNATIVES /CONSIDERATIONS: The District attempted to collect the delinquent
Connection Fees through direct billings. It would be prudent to collect the delinquent
fee through the County tax roll, which would guarantee payment.
BACKGROUND: In March, staff discovered the existence of a home located at 161
Twin Peaks Drive, Walnut Creek, which was occupied and had an illegal connection to
the public sewer in calendar year 1997. A series of letters, beginning March 3, 2005,
were sent to the current property owners as well as the property owners at the time of
connection, notifying them of their responsibility for payment. The current occupants
were invoiced for all charges and have not paid. These fees became delinquent on
June 28, 2005.
Page 1 of 4
S:\ADMIN \POSPAPER \Conduct Public Hearing Delinquent Fees 7- 21- 05.doc
POSITION PAPER
Board Meeting Date: August 11, 2005
subject. CONDUCT PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON
PLACING DELINQUENT 1997 CONNECTION FEES ON THE COUNTY TAX ROLL
FOR COLLECTION
A legal notice was originally published in the Contra Costa Times for the June 2, 2005,
Public Hearing to receive and consider protests to having delinquent Connection Fees
collected on the FY 2005 -2006 tax roll. The Public Hearing was continued at that time
to allow for payment of outstanding charges. The parties were given an extension until
July 20, 2005, to pay the fees or propose an acceptable payment schedule at which
time the outstanding charges become delinquent. The parties proposed a five -month
payment schedule and submitted a $500 initial payment to the District on July 19, 2005.
At the July 21, 2005, Board Meeting, Staff requested that the Board continue the
hearing until August 11, 2005, to allow staff time to prepare a payment agreement and
obtain signatures of the parties. If the agreement has not been signed by both parties
by August 11, 2005, the outstanding charges become delinquent.
It is recommended that a hearing be held to consider the matter described.
RECOMMENDED BOARD ACTION: Conduct a Public Hearing and upon its
conclusion, take the following action, if considered appropriate:
Approve and authorize the General Manager to execute the payment agreement
if it has been signed by the other two parties; or
• If the payment agreement has not been signed by the other two parties, approve
a resolution authorizing collection of delinquent Connection Fees on the County
tax roll.
Page 2 of 4
SAADMIMPOSPAPER \Conduct Public Hearing Delinquent Fees 7- 21- 05.doc
RESOLUTION NO. 2005-
A RESOLUTION OVERRULING PROTESTS AND
ADOPTING THE REPORT PURSUANT TO
SECTION 5473, HEALTH AND SAFETY CODE
WHEREAS, this Board elected to collect delinquent charges with general taxes
pursuant to Section 5473 and 5473a, Health and Safety Code, and Section 6.28.010 of
the Central Contra Costa Sanitary District Code; and
WHEREAS, a written report of delinquent charges was filed and a Hearing was
held in the time and manner provided by law and notice of the filing of the report and
date of the Hearing was given in accordance with Section 5473.1, Health and Safety
Code.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves as follows:
The written report filed pursuant to Section 5473, Health and Safety Code,
was prepared and filed and thereafter notice of the filing of the report and
of the Hearing were given in the form and manner provided in Section
5473.1, Health and Safety Code, and Hearing was held on August 11,
2005, in accordance with Sections 5473.2 and 5473.3, the Health and
Safety Code, at which time the Board heard and considered all comments
and protests.
2. The report heretofore prepared and filed by the Secretary of the District is
adopted.
3. All protests are overruled.
The Secretary of the District is directed to file a copy of the report with a
statement endorsed upon it over her signature that it has been finally adopted by this
Board. The Auditor and Tax Collector respectively of the County of Contra Costa are
requested to proceed in the manner provided in Section 5473.4 - 5473.9, Health and
Safety Code, to include the delinquent charges as contained in the manner provided in
those Sections.
SAADMURATCLIFRResolution Overruling Protests - Delinquent Fees 7- 21- 05.doc Page 3 Of 4
PASS AND ADOPTED this 11 th day of August, 2005, by the District Board of the Central
Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members
ABSENT:
Members
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
Approved as to form:
Kenton L. Alm
District Counsel
Page 4 of 4
SAADMIMRATCLIMResolution Overruling Protests - Delinquent Fees 7- 21- 05.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 7.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
E.E. GILBERT CONSTRUCTION, INC. FOR THE NORTH CLARIFIER PAVING
PROJECT, DISTRICT PROJECT 6153
Submitted By: Initiating Dept. /Div.:
James Kong, Staff Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
c
J. Kong B. Than W. Brennan A. Farre ares . a
General Manag r
ISSUE: On July 20, 2005, sealed bids were received and opened for construction of
the North Clarifier Paving Project, District Project 6153. The Board of Directors must
authorize award of the contract or reject bids within 50 days of bid opening.
RECOMMENDATION: Authorize award of a construction contract to
E.E. Gilbert Construction, Inc.
FINANCIAL IMPACTS: Expenditure of approximately $568,000, including construction
contract, contingency and construction management, will be required to complete the
project.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: In the mid 1990s, treatment plant staff surveyed the condition of the
asphalt paving, and unpaved drainage areas around the plant site. The survey
evaluated the condition and life expectancy of the existing paving and looked at where
additional paving might be installed to improve maintenance and operation functions. A
program was developed to re -pave or install new paving, in a logical sequence, as
identified in the survey.
The scope of this project includes the placement of 13,500 square feet of reinforced
concrete paving and 36,000 square feet of asphalt paving around the North -Quad
Clarifiers area (see Attachment 1). The design of the North Clarifier Paving Project was
prepared by staff. The Engineer's Estimate for construction cost for this project is
$400,000. This project was advertised on July 1, 2005, and July 6, 2005. Five (5) bids
ranging from $383,416 to $516,171 were received and publicly opened on
July 20, 2005. A summary of these bids is shown in Attachment 2. The Capital
Projects Division conducted a technical and commercial evaluation of these bids and
has determined that E.E. Gilbert Construction, Inc. is the lowest responsive and
responsible bidder, with a bid amount of $383,416.
L: \Position Papers \Kong \6153 Award.DOC Page 1 of 5 8/3/2005 1:50 PM
POSITION PAPER
Board Meeting Date: August 11, 2005
Subject., AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO
E.E. GILBERT CONSTRUCTION, INC. FOR THE NORTH CLARIFIER PAVING
PROJECT, DISTRICT PROJECT 6153
Construction management, construction contract administration, and construction
inspection will be performed by District staff. This will include reviewing shop drawings
and submittals, responding to design questions, and evaluating change order requests.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$543,000. The North Clarifier Paving Project is included in the fiscal year 2005 -06
Capital Improvement Budget pages TP -64 and TP -66. Staff has determined that there
are adequate funds in the Capital Improvement Budget and Plan for the project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves
minor alterations to an existing public facility. Approval of this project will establish the
Board of Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $383,416 for the construction of the North Clarifier Paving Project,
District Project 6153, to E.E. Gilbert Construction, Inc., the lowest responsive and
responsible bidder.
L: \Position Papers \Kong \6153 Award.DOC Page 2 of 5 8/3/2005 1:50 PM
w
0
V
0 150 900
FEET
/
- Central Contra Costa Attachment
Sanitary District NORTH CLARIFIERS PAVING PROJECT
District Project 6153 1
L Project Location
r
Page 3 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. /NAME: 6153 - North Clarifier Paving DATE: July 20, 2005
LOCATION: Martinez, California ENGINEER'S ESTIMATE: $400,000
BIDS OPENED BY: /s/ Elaine Boehme
LADesignTistrict Projects\6153\Final Bid Summary.DOC
Page 4 of 5
DATE: July 20, 2005
BIDDER
Name, Address, Telephone No.
BID PRICE
E.E. Gilbert Construction
1
155 Howe Road
$ 383,416
Martinez, CA 94553
925 228 -0317
Ghilotti Bros, Inc
2
525 Jacoby Street
$ 465,892
San Rafael, CA 94901
415 454 -7011
O.C. Jones & Sons, Inc
3
1520 Fourth Street
$ 485,900
Berkeley, CA 94710
510 526 -3424
W.R. Forde Associates
4
984 Hensley Street
$ 493,375
Richmond, CA 94801
510 215 -9338
RGW Construction
5
550 Greenville Road
$ 516,171
Livermore, CA 94550
925 606 -2400
BIDS OPENED BY: /s/ Elaine Boehme
LADesignTistrict Projects\6153\Final Bid Summary.DOC
Page 4 of 5
DATE: July 20, 2005
ATTACHMENT 3
NORTH CLARIFIER PAVING PROJECT
DISTRICT PROJECT 6153
POST -BID / PRE - CONSTRUCTION ESTIMATE
Page 5 of 5
Percent of
Estimated
Construction
No.
Item Description
Amount
Cost
1
CONSTRUCTION
a. Construction Contract
$383,416
b. Contingency at 20%
$76,584
TOTAL CONSTRUCTION
$460,000
100%
2
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
$60,000
- Operations Department
$10,000
- Engineering Support/Survey /Secretarial
$3,000
SUBTOTAL
$73,000
16%
b. Consultants
- Material and Construction Testing
$2,000
SUBTOTAL
$2,000
0.43%
TOTAL CONSTRUCTION MANAGEMENT
$75,000
16%
3
TOTAL CONSTRUCTION PHASE COST
$535,000
116%
4
TOTAL PREBID EXPENDITURES
$33,000
7%
5
TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$108,000
23%
6
TOTAL ESTIMATED PROJECT COST
$568,000
123%
7
FUNDS AUTHORIZED TO DATE
$25,000
8
ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$543,000
Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 9.a. ADMINTSTRATION
Type of Action: APPROVE PROGRAM CONTINUANCE
Subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE
PURCHASE ASSISTANCE PROGRAM
Submitted By: Initiating Dept /Div.:
Mark Greenawalt, IT Administrator Administrative / IT
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
1011
M. reen It D. R i My graves har *ana;r
General
ISSUE: Board approval is required for continuance of the District's Employee
Computer Hardware Purchase Assistance Program.
RECOMMENDATION: Approve the continuance of the Employee Computer Hardware
Purchase Assistance Program effective August 11, 2005.
FINANCIAL IMPACTS: Currently $12,484 is invested in computer loans to District
employees.
ALTERNATIVES /CONSIDERATIONS: The Employee Computer Hardware Purchase
Assistance Program could be reduced or eliminated, however, this is not recommended
by staff.
BACKGROUND: The District's Employee Computer Hardware Purchase Assistance
Program was initially approved by the Board effective July 1, 1995, with a condition for
Board review every two years. In 2003, the Board requested that staff change this to
an annual review. In approving the Employee Computer hardware Purchase Assistance
Program last year, the Board mentioned several alternatives for consideration. First,
the Board asked about total amount that an employee can borrow, and could it be
reduced to some amount other than $2,000. The present amount requested by
employees for a computer along with software, a printer and accessories approaches
the $2,000 amount. This amount is consistent with the cost of computers provided at
most workstations. Since the loan is the actual cost that the employee will eventually
pay for the computer, it is somewhat a purchaser's decision. A second alternative
mentioned was to reduce the total program funds available. These Program funds
remain invested in LAIF when not in use and when borrowed are repaid at the LAIF
interest rate. The District does not lose income from this program. With the number of
recent employees, the Board might want to wait a year before determining a possible
decrease to the program funds.
SAADMIMPOSPAPEMApprove Employee Computer Purchase Program 08- 11- 05.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: August 11, 2005
subject. APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE
PURCHASE ASSISTANCE PROGRAM
Both the employees and the District benefit from this program. On the one hand, the
program provides employees with a low cost resource to purchase a home computer.
On the other hand, the District benefits by employees enhancing their computer skills
off the job. The utilization of computers continues to increase at the District and there
are now few staff positions that do not use a computer in some facet of their job; i.e.,
Maintenance, Operations, Human Resources, Graphics, Accounting and Sewer Service
work. Employee's computer skills dramatically increase by working on their home
computer, a benefit of the program gained at no cost to the District.
Many District employees have taken advantage of this program. The revolving loan
fund of $70,000 currently has $12,484 in outstanding loans with a $57,516 balance
available for new loans as of June 30, 2005. In the past year, 11 loans have been
extended for a total dollar amount of $18,642. The program will continue to operate
from the same approved funds and will retain the same basic structure.
Program Overview
The District will charge participants at the LAIF interest rate, and will get the same rate
of return as it would if the loan fund were invested rather than extended to employees.
• The program will continue to be administered by the Accounting Section.
• The minimum loan amount is $600.
• Only one loan can be outstanding at a time per employee for a maximum of
$2,000 over the program's two -year term.
• Purchased computers must be compatible with current District standards, and
will require the review of the IT Administrator.
• Peripherals and software purchased with computers are covered by this program
(i.e.: printers, disk drives, etc.).
Staff recommends that this program be continued and will report to the Board every
year via a Position Paper.
RECOMMENDED BOARD ACTION: Approve the continuance of the Employee
Computer Hardware Purchase Assistance Program effective August 11, 2005, for a
one -year period.
S:WDMIMPOSPAPEMApprove Employee Computer Purchase Program 08- 11- 05.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: August 11, 2005 No.: 10.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
Subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE
SECRETARY OF THE DISTRICT TO EXECUTE A JOINT POWERS AGREEMENT
WITH THE CITY OF PLEASANT HILL FOR THE VESSING SEWER RENOVATION
PROJECT, DP 5646
Submitted By. Initiating Dept/DM:
Tad Pilecki, Principal Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
a�A-
"-i ecki W. Brennan A. Farrell
KV
K. Alm, ` -PMEIT
District Counsel General
ISSUE: The Board of Directors' authorization is required for agreement with other
public agencies over fifty thousand ($50,000) dollars.
RECOMMENDATION: Authorize the President of the Board of Directors and the
Secretary of the District to execute a Joint Powers Agreement with the City of Pleasant
Hill for the Vessing Sewer Renovation Project, DP 5646.
FINANCIAL IMPACTS: Approximately $130,000, with 100 percent to be reimbursed by
the City of Pleasant Hill.
ALTERNATIVES /CONSIDERATIONS: Do not authorize the Joint Powers Agreement
(JPA), which is not recommended.
BACKGROUND: The City of Pleasant Hill has requested the District to include in its
Vessing Sewer Renovation Project the repairs of the Hoover Court Slide. The slide
repair project is immediately adjacent to the District's pipeline alignment (see
Attachment 1). The Board authorized staff to negotiate a JPA with the City as part of
the June 2, 2005 Position Paper Award for the Vessing Sewer Renovation Project.
On July 11, 2005, the Pleasant Hill City Council, at its scheduled meeting, passed a
resolution authorizing the City Manager to execute a JPA with the District for the Hoover
Court Slide Repair. The JPA requires that the City pay 100 percent of the construction
cost for the slide repair, plus a markup to compensate the District for its staff time,
approximately $130,000 total.
The City of Pleasant Hill is required to perform all tasks relating to compliance with the
California Environmental Quality Act (CEQA) for the Hoover Court Slide Repair.
Therefore, no Board action with respect to CEQA is required.
L: \Cbradley\Position Papers\2005Wugust \5646 - Vessing JPA.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: August 11, 2005
Subject. AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE
SECRETARY OF THE DISTRICT TO EXECUTE A JOINT POWERS AGREEMENT
WITH THE CITY OF PLEASANT HILL FOR THE VESSING SEWER RENOVATION
PROJECT, DP 5646
RECOMMENDED BOARD ACTION: Authorize the President of the Board of Directors
and the Secretary of the District to execute a Joint Powers Agreement with the City of
Pleasant Hill for the Vessing Sewer Renovation Project, DP 5646.
LACbradley \Position Papers\2005\August \5646 - Vessing JPA.DOC Page 2 of 3
� SITE LOCATION
x Central Contra Costa Drawing No.
Sanitary District VESSING SEWER RENOVATION PROJECT
' CCCSD PROJECT NO.5646 Z
Page 3 of 3
August 11, 2005
11.a. CORRESPONDENCE
Page 1 of 3
Receive letter dated July 29, 2005 from Terry McDonald, Executive
Director of St. Vincent de Paul Society, regarding consideration of St.
Vincent de Paul Society as a potential lessee of the former County animal
shelter
July 29, 2005
ST. VINCENT de PAUL SOCIETY
OF LANE COUNTY, INC
Social Services — (541) 689 -6747
Stores — (541) 345 -0595
Office — (541) 687 -5820
Fax — (541) 683 -9423
Barbara D. Hockett, President
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
705 S. Seneca
P.O. Box 24608
Eugene, Oregon 97402
RE (DEaeEo
AUG 0 1 2005
SECRETARY OF
SD DISTRICT
Re: Consideration of St. Vincent de Paul of Lane Oregon (dba DR3 in
Northern California) as a potential lessee of the former County animal
shelter
Dear President Hockett:
In early 2005, I became aware of the imminent vacancy of the County's animal shelter
located on Central Contra Costa Sanitary District's (CCCSD) property. At that time I was
directed to talk with David Deutscher regarding my interest in the property for a computer
recycling facility. I had been approached by the Central Contra Costa Solid Waste
Authority (with support from the other Central county cities and with whom we have a
contract with to distribute reusable items collected curbside from its service area) to site
an electronic waste collection site in Central Contra Costa County. My understanding is
that a free - drop -off option does not exist in central Contra Costa as it does in both West
and East County. The former animal shelter seemed like a natural fit since it was next
door to CCCSD's own household hazardous waste facility and people could drop -off both
kinds of hazardous materials on the same trip.
Initially, David Deutscher was very responsive providing maps and tours of the facility.
At that time, I was also told that the Board's real estate committee would consider my
request. On February 15, 2005 I submitted a draft copy of St. Vincent de Paul's letter of
interest to David in order to start formal discussions with him and then eventually the
Board. Much to my dismay, David submitted the "draft" letter to the real estate
Committee. After numerous attempts to reach David to find out the status of my request, I
A.rCCCSD.d-
"Help Us Help Others"
i
was finally told in June that the real estate committee no longer was interested in a
recycling operation on that site. While clearly that is the Committee's prerogative, I was
disappointed that I was not notified when the committee considered my request so I could
have attended the meeting, nor did I receive any official rejection of my draft proposal
with the procedure for appealing the committee's decision to the entire Board spelled out.
I am still searching for a suitable site for computer and appliance recycling and reusable
item sorting. This facility would also provide skills training for the low income
community. This site could even possibly be used for recycling based business
development similar to our facility in San Leandro.
Thank you for your consideration of this matter. If the CCCSD would like to hear more
about what St. Vincent de Paul is proposing I'd be happy to attend a future meeting.
Sincerely,
Terry McDonald
Executive Director
cc Chuck Batts, General Manager
Cued-