HomeMy WebLinkAbout6/16/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM TOLL LAND XXII LIMITED
PARTNERSHIP FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP
OF SUBDIVISION NO. 7575 IN THE SAN RAMON AREA (JOB 5129)
Submitted By: Initiating Dept✓Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
� Vcb A:�
�J. r Mercurio C. Swanson A. Farrell Ch les
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an
offer of dedication, and authorizing staff to record the easement acceptances with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 7575 that is required for
a recent public sewer extension off Norris Canyon Road in the San Ramon area (as
shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the
public sewer improvements and determined that they are in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5129 public
sewer improvements and an offer of dedication from Toll Land XXII Limited Partnership
for an easement shown on the recorded final map of Subdivision No. 7575 in the San
Ramon area and authorizing staff to record the easement acceptance with the Contra
Costa County Recorder.
S: \Position Papers \Mercurio \5129 Resolution Toll Land Ltd San Ramon.doc Page 1 of 2
J,
�O
Q'
N
J�
�O
5�
P
�O
tic
PQ
SITE ..�.. _. r
N
I
LOCATION MAP
N. T. S.
V�
LEGEND:
AW
-e- EXISTING SEWER
_ NEW SEWER
SUB BOUNDARY
EASEMENT AREA yic
Central Contra Costa ACCEPTANCE O F Attachment
Sanitary District
EASEMENT DEDICATION 1
' SUBDIVISION 7575 JOB 5129
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM AFFINITY LAND AND CONSTRUCTION
COMPANY FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF
SUBDIVISION MS 805 -95 IN THE CITY OF WALNUT CREEK (JOB 5182)
Submitted By: Initiating Dept. /Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
J. Mercurio C. Swanson A. Farrell h rtes . B.
General Man,
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an
offer of dedication, and authorizing staff to record the easement acceptances with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision MS805 -95 that is required for
a recent public sewer extension off Walnut Avenue in the City of Walnut Creek (as
shown on Attachment 1). Staff has reviewed the final subdivision map, inspected the
public sewer improvements and determined that they are in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5182 public
sewer improvements and an offer of dedication from Affinity Land and Construction
Company for an easement shown on the recorded final map of Subdivision MS805 -95
in the City of Walnut Creek and authorizing staff to record the easement acceptance
with the Contra Costa County Recorder.
SAPosition Papers \Mercurio \5182 Resolution Affinity WC.doc Page 1 of 2
WALNUT AVE
CASS�N DRA CTI
LEGEND:
--
PRIVATE ROAD EASEMENT
--)
EXISTING SEWER
NEW SEWER N
SUB BOUNDARY
EASEMENT AREA
Cn
z
v
M
X
r
z
CONCORD
WALNUT CREEK
LOCATION MAP
N. T. S.
ARIN
CT
Central Contra Costa
Sanitary District ACCEPTANCE OF
EASEMENT DEDICATION
"J&C) SUBDIVISION MS 805 -95 JOB 5182
Page 2 pf 2
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.c. CONSENT CALENDAR
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT
ORDINANCE NO. 234 - AN ORDINANCE AMENDING DISTRICT CODE SECTION
6.12.090 SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
Submitted By: Initiating DeptJDiv.: Administrative Department
Elaine R. Boehme
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Boehme harles 4Manaer
Genera
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of District
Ordinance No. 234.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: District Ordinance No. 234 which was adopted by the Board at the
meeting of April 21, 2005, and which amends District Code Section 6.12.090 Schedule
of Capacity Fees and Rates and Charges, was published in the Contra Costa Times on
May 6, 2005. Proof of publication is attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of
District Ordinance No. 234.
S:WDMIN\SECRETARY OF THE DISTRICT\Resolutions \PP CONFIRM PUB ORD 234.doc Page 1 of 3
RESOLUTION NO. 2005-
RESOLUTION CONFIRMING PUBLICATION OF
DISTRICT ORDINANCE NO. 234
AMENDING DISTRICT CODE SECTION 6.12.090
SCHEDULE OF CAPACITY FEES, RATES AND CHARGES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT District Ordinance No. 234 which was adopted on April 21, 2005, and
which amends District Code Section 6.12.090 Schedule of Capacity Fees, Rates, and
Charges, has been properly published once since its adoption in a newspaper of
general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 16th day of June, 2005 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Page 2 of 3
PROOF OF PUBLICATION
12015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above - entitled
matter.
I am the Principal Legal Clerk of the Contra Costa Times,
a newspaper of general circulation, printed and published
at 2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not
in any supplement thereof on the following dates, to -wit:
May 6
all in the year of 2005
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Executed at Walnut Creek, California.
On . I 6 day of May, 2 O5
_ .......... ............... ...................
Sig 'ature
Contra Costa Times
P 0 Box 4147
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that
published)
SUMMARY OF
ORDINANCE NO. 234
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
TO AMEND DISTRICT CODE
SECTION 6.12.090
"SCHEDULE OF CAPACITY
FEES, RATES AND
CHARGES"
regarding the impacts of
planned future develop-
ment within the District's
service area on existingg
District services and facili-
ties, along with an analy-
sis of new, Improved, or
expanded District factti-
ties and services required
or appropriate to serve
new users and current
users who change the use
of their connected build-
ings and facilities, and
said studies have set forth
the relationship between
the added burden im-
posed by such new users
and current users who
Chan ce the use of their
WHEREAS these studies
were undertaken by Dis-
trict staff and culminated
in documents that are
part of the public record
to wit: the draft "Fiscal
Years 2005 -06 Capital Im-
provement Budget & 2005
Capital Improvement
Plan ", and the "Staff Re-
port on Proposed Capaci-
ty Fee Program" dated
March 2005; and
WHEREAS, aPublic meet-
ings for District staff to in-
formally discuss the pro -
gpgramdw th Interested c s-
tomers were held on April
7 and April 12, 2005; and
WHEREAS, a properly no-
ticed public hearing re-
garding the proposed Ca-
pacity Fee Program revi-
sions was held on April 21,
2005, and proper notice
was also given of the avail-
ability of the documents
noted above for public in-
spection and review prior
to said public hearing;
and
WHEREAS, amendment of
Chapter 6.12 of the District
Code is required to pro-
vide the enabling authori-
ty for the District to imple-
ment the proposed Capaci-
ty Fee Program;
NOW, THEREFORE, the
Board of Directors of the
Central Contra Costa Sani-
tyry District does ordain
as follows:
Section 1.
Section 2.
This Ordinance shall be a
general regulation of the
District and shall be pub-
lished once in the Contra
Costa Times, a newspaper
of general circulation with-
in the District, and shall
be effective on July 1,
2005.
PASSED AND ADOPTED by
the Board of Directors of
the Central Contra Costa
Sanitary District on the
21st day of April, 2005, by
the following vote:
AYES: Members: Boney -
steele, Lucey, Menesini,
Nejedly, Hockett
NOES: Members: None
ABSENT: Members: None
/s/ Barbara D. Hockett
President of the
Board of Directors
Central Contra Costa
Sanitary District
County of Contra Costa,
State of California
/s/ Elaine R. Boehme
Secretary of the District
Central Contra Costa
Sanitary District
County of Contra Costa,
State of California
APPROVED as to form:
/s/ Kenton L Alm
Counsel for the District
Legal CCT 2742
Publish May 6, 2005
Page 3 of 3
Central Contra Costa Sanitary District
/Ji4i ' BOARD OF DIRECTORS
ZadMAMM POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.d. CONSENT CALENDAR
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT
ORDINANCE NO. 235 - AN ORDINANCE AMENDING DISTRICT CODE SECTION
6.30 SCHEDULE OF RATES AND CHARGES FOR VARIOUS ENVIRONMENTAL
AND DEVELOPMENT- RELATED SERVICES
Submitted By: Initiating Dept. /Div.: Administrative Department
Elaine R. Boehme
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
a&4_e__
E. Boehme harle tts,
General a ager
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of District
Ordinance No. 235.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: District Ordinance No. 235 which was adopted by the Board at the
meeting of April 21, 2005, and which amends District Code Section 6.30 Schedule of
Rates and Charges for Various Environmental and Development - Related Services, was
published in the Contra Costa Times on May 6, 2005. Proof of publication is attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of
District Ordinance No. 235.
S:\ADMIN \SECRETARY OF THE DISTRICT \Resolutions \PP CONFIRM PUB ORD 235.doc Page 1 of 3
RESOLUTION NO. 2005-
RESOLUTION CONFIRMING PUBLICATION OF
DISTRICT ORDINANCE NO. 235
AMENDING DISTRICT CODE SECTION 6.30
SCHEDULE OF RATES AND CHARGES FOR VARIOUS
ENVIRONMENTAL AND DEVELOPMENT- RELATED SERVICES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT District Ordinance No. 235 which was adopted on April 21, 2005, and
which amends District Code Section 6.30 Schedule of Rates and Charges for Various
Environmental and Development - Related Services, has been properly published once
since its adoption in a newspaper of general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 16`h day of June, 2005 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Page 2 of 3
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
1 am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above - entitled
matter.
I am the Principal Legal Clerk of the Contra Costa Times,
a newspaper of general circulation, printed and published
at 2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not
in any supplement thereof on the following dates, to -wit:
May 6
all in the year of 2005
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Executed at Walnut Creek, California.
On this 6 day of May, 2005
. .......... ..........
Signa re
i
Contr Costa Times
P 0 Box 4147
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that
published)
SUMMARY OF
ORDINANCE NO. 235
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
AMENDING DISTRICT
CODE SECTION 6.30
SCHEDULE OF RATES AND
CHARGES FOR VARIOUS
ENVIRONMENTAL AND
DEVELOPMENT- RELATED
SERVICES
WHEREAS, the Board of Di-
rectors of the Central Con-
tra Costa Sanitary District
(CCCSD) finds that it is
necessary to charge cus-
tomers of CCCSD and
users of CCCSD services
for the reasonable cost of
pr odviding said services;
WHEREAS, CCCSD staff
has analyzed the cost of
ers and main line exten-
sions, the addition of new
per-
WHEREAS, the Board finds
that the Schedule of Rates
and Charges for environ-
mental and development -
related services set forth
in the Exhibit to this Ordi-
nance represents the rea-
sonable cost of roviding
the services delineated
within said Schedule of
Rates and Charges; and
WHEREAS, the Board of Di-
rectors finds that this ac-
tion Is categorically ex.
empt from the California
Environmental Quality Act
(CEQA) pursuant to Sec-
tion 15273 (a)(1) and (3) of
the State CEQA Guide-
lines, In that the fees are
being charged merely to
reimburse CCCSD for staff
costs and expenses;
THEREFORE, the Board of
Directors of the Central
Contra Costa Sanitary Dis-
trict does hereby ordain
as follows:
Section 1.
The fee for each of the en-
tact upon
rates and
forth In sa
be codified
of the Dis
super-
iSche-
Section 2.
This Ordinance shall be a
general regulation of the
District and shall be effec-
tive as of July 1, 2005.
PASSED AND ADOPTED by
the Board of Directors of
the Central Contra Costa
Sanitary District on the
21st day of April, 2005, by
the following vote:
AYES: Members: Boney-
steele Lucey, Menesini,
Neie I y, Hockett
NOES: Members. None
ABSENT. Members: None
/s/ Barbara D. Hockett
President of the
Board of Directors
Central Contra Costa
Sanitary District
County of Contra Costa,
State of California
/s/ Elaine R. Boehme
Secretary of the District
Central Contra Costa
Sanitary District
County St of Califomi Costa
Approved as to Form:
/s/ Kenton L. Alm
District Counsel
Legal CCT 2743
Publish May 6, 2005
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.e. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR STEVEN PLUNKETT, UTILITY WORKER
THROUGH JULY 28, 2005
Submitted By: James M. Kelly Initiating Dept /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION: n „
01"IeA 60�
J. Kellf C. Freitas
General Manager
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Steven Plunkett, Utility Worker
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay.
BACKGROUND: Steven Plunkett, Utility Worker, has been off of work since
September 3, 2004, due to a medical condition. Mr. Plunkett applied for, was granted,
and used 12 weeks of Family Medical Leave. At subsequent Board meetings, the
Board approved Mr. Plunkett to be on medical leave of absence without pay until
June 3, 2005. We request extending Mr. Plunkett's medical leave of absence without
pay until July 28, 2005. His status will continue to be reviewed, and the Board will be
notified if any further action is necessary.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for Steve Plunkett, Utility Worker, through July 28, 2005.
S: \Correspondence \Position Papers\2005 \131unkett -Leave of Absence Ext- 7- 28- 05.doc Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3. f. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR MARK LAFFERTY, MAINTENANCE
TECHNICIAN III, MECHANICAL, THROUGH SEPTEMBER 1, 2005
Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
I &zr
J. Ke C. Freitas Ch es . ts,
General Man ger
ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Mark Lafferty, Maintenance Technician III, Mechanical.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny extension of medical leave of absence
without pay.
BACKGROUND: Mark Lafferty, Maintenance Technician III, Mechanical, has been off
of work since March 9, 2005, due to a medical condition. Since Mr. Lafferty has not
been employed by the District for at least 12 months, he is ineligible for Family Medical
Leave. At subsequent Board meetings, the Board approved Mr. Lafferty to be on
medical leave of absence without pay until June 16, 2005. We request extending
Mr. Lafferty's medical leave of absence without pay until September 1, 2005.
Mr. Lafferty's status will be reviewed at that time, and further Board action will be
requested if appropriate.
RECOMMENDED BOARD ACTION: Authorize extension of medical leave of absence
without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through
September 1, 2005.
SACorrespondence\Position Papers\2005 \Lafferty -Ext of Leave of Absence- July.doc Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.g. CONSENT CALENDAR
Type of Action: INFORMATIONAL
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE LAFAYETTE SEWER
RENOVATION PROJECT, PHASE 4, DISTRICT PROJECT 5661
Submitted By: Initiating Dept /Div.:
Munawar Husain, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
)S- — l ug.6
M. Husain VWcki W. Brennan A. Farre
General
ISSUE: All work has been completed on the Lafayette Sewer Renovation Project, Phase 4,
District Project 5661, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This closeout will result in approximately $500 being returned to the
Collection System Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The Lafayette Sewer Renovation Project, Phase 4, reconstructed sewer
lines at 17 locations, 10 of which were easement sites. A total of 9,200 linear feet of 6- to
10 -inch sewers were replaced and /or rehabilitated, of which 4,500 linear feet were in streets
and 4,700 linear feet were in easements. This project was similar to the previous Lafayette
Sewer Renovation Project, Phase 313, which required a high percentage of sewer easement
work that involved close cooperation with customers for site access and restoration.
On June 5, 2003, the Board of Directors authorized the award of a construction contract for
this work in the amount of $1,098,800 to Overmiller, Inc., dba Roto- Rooter. The contractor
was issued a Notice to Proceed, which was effective June 23, 2003, with a required contract
completion date of December 24, 2003. Work was identified and implemented at several
additional sites during construction, at the request of Collection System Operations Division
(CSOD), which extended the completion date to March 29, 2004. The District had beneficial
use of the work on March 29, 2004. Contract work was accepted by the Board on May 6,
2004.
1APosition Papers\2005\June \5661 - Lafayette Sewer Reno Ph 4.DOC Page 1 of 3
POSITION PAPER
Board Meeting Dater June 16, 2005 No.:
Subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE LAFAYETTE SEWER
RENOVATION PROJECT, PHASE 4, DISTRICT PROJECT 5661
The original construction contract amount was $1,098,800. Construction change orders were
issued in the total amount of $134,564.35. Several of these change orders were at the
request of CSOD to repair line segments with serious deficiencies. A list of change orders is
included. The total amount paid to the contactor was $1,233,364.35.
The total authorized budget for the project was $1,601,500, which included a contingency of
$165,154. The total project cost was $1,601,000, which is approximately 0.03 percent less
than the budgeted amount. The project closeout will result in a budget savings of $500 in the
Collection System Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for
information. No action is necessary.
I: \Position Papers\2005 \June \5661 - Lafayette Sewer Reno Closeout, Ph 4.doc Page 2 of 3
ATTACHMENT 1
EXPENDITURE SUMMARY
LAFAYETTE SEWER RENOVATION PROJECT, PHASE 4
DISTRICT PROJECT 5661
ACTIVITY
COST
Total Budget
$1,601,500.00
Construction Contract
$1,098,800.00
Change Orders
$134,564.35
Change Orders % of Construction
11%
Total Construction Amount
$1,233,364.35
Engineering, Design, Construction Management, Administration
$367,635.65
Engineering, Design, CM, Admin. - % of Construction
30%
TOTAL PROJECT EXPENDITURES
$1,601,000.00
TOTAL RETURN TO THE COLLECTION SYSTEM PROGRAM
$500.00
I: \Position Papers\2005\June \5661 - Lafayette Sewer Reno Ph 4.DOC Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 3.h. CONSENT CALENDAR
Type of Action: INFORMATIONAL
subject: ADVISE THE BOARD OF DIRECTORS OF THE CLOSEOUT OF THE
TREATMENT PLANT EQUIPMENT REPLACEMENT PROJECT (DP 6149)
Submitted By: Initiating Dept ✓Div.:
James J. K. Kong, Staff Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
JJKK ETT WE
J. Kong B. Tharl W. Brennan A. arr 0 II
ISSUE: All work has been completed on the Treatment Plant Equipment Replacement
Project, District Project 6149, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This closeout will result in $5,000 being returned to the
Treatment Plant Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The project was started in December 1999 to provide for the
replacement of aging equipment throughout the plant. The majority of the equipment
that had been replaced had been in service for more than 30 years and had reached
the end of its useful life.
Multiple pumps and essential equipment were replaced in this project. Some of the
equipment purchased included clarifier drive units, a variable frequency drive (VFD) for
the induced draft (ID) fan, centrifuge- rotating elements, scrubber strainers, a bleach
tank, centrifuge feed pumps and plug valves, and cake pump gearboxes and
conveyors.
The total authorized budget for the project was $1,356,000. The total project cost was
$1,351,000. The project closeout will result in $5,000 being returned to the treatment
plant program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
LAPosition Papers \Kong \6149 Closeout.DOC Page 1 of 2
ATTACHMENT 1
EXPENDITURE SUMMARY
TREATMENT PLANT EQUIPMENT REPLACEMENT
DISTRICT PROJECT 6149
ACTIVITY
COST
Total Budget
$1,356,000
District Force Account
$88,666
Equipment Purchased
$1,262,334
TOTAL PROJECT EXPENDITURES
$1,351,000
TOTAL RETURN TO TREATMENT PLANT PROGRAM
$5,000
LAPosition Papers \Kong \6149 Closeout.DOC Paqe 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 5.a. BIDS AND AWARDS
Type of Action: RESPONSIVENESS HEARING; AUTHORIZE AWARD
Subject: CONSIDER RESPONSIVENESS OF BID SUBMITTED BY BAY PACIFIC
PIPELINE, INC. AND CONSIDER AUTHORIZING AWARD OF CONSTRUCTION
CONTRACT TO MCNAMARA & SMALLMAN CONSTRUCTION, INC. FOR THE
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1, DISTRICT
PROJECT NO. 5759
Submitted By: Initiating Dept./Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Godsey NX.11w, W. Brennan A. Farrell Kent Alm, a OWt ,
District Counsel General Manager
ISSUE: On June 7, 2005, sealed bids were received and opened for the construction
of the North Orinda Sewer Renovation Project, Phase 1, District Project No. 5759. The
Board of Directors must authorize award of the contract or reject bids within 50 days of
the bid opening.
RECOMMENDATION: Conduct a responsiveness hearing on the bid submitted by Bay
Pacific Pipeline, Inc. Declare bid submitted by Bay Pacific Pipeline, Inc. as
nonresponsive and authorize award of a construction contract to McNamara &
Smallman Construction, Inc.
FINANCIAL IMPACTS: If the project is awarded to Bay Pacific Pipeline, Inc., the
estimated total project costs are approximately $3,099,000, including design, bid price,
contingency and construction management. The estimated total project costs are
approximately $3,100,000 if McNamara & Smallman Construction, Inc. is awarded the
project.
ALTERNATIVES /CONSIDERATIONS: The Board has the following three options to
consider:
1) Declare the bid of Bay Pacific Pipeline, Inc. -to be nonresponsive, and award
the construction contract to McNamara & Smallman Construction, Inc. as the
lowest responsive bidder; or
2) Declare the bid of Bay Pacific Pipeline, Inc. to be responsive and award the
construction contract to Bay Pacific Pipeline, Inc. as the lowest responsive
bidder. This alternative is not recommended; or
hPosition Papers\2005\June \5759- #3. DOC Page 1 of 13
POSITION PAPER
Board Meeting Date: June 16, 2005
subject. CONSIDER RESPONSIVENESS OF BID SUBMITTED BY BAY PACIFIC
PIPELINE, INC. AND CONSIDER AUTHORIZING AWARD OF CONSTRUCTION
CONTRACT TO MCNAMARA & SMALLMAN CONSTRUCTION, INC. FOR THE
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1, DISTRICT
PROJECT NO. 5759
3) Reject all bids (not recommended since the project addresses critical
improvements in an East Bay Municipal Utility District Watershed and will
have to be delayed to next year because of wet - weather constraints).
BACKGROUND: The District's 1,500 miles of collection sewers have pipe segments
that range in age from new to over 100 years old. Some of these pipe segments are at
the end of their useful life. This is evidenced by high maintenance costs and increases
in call -outs by Collection System Operations Division (CSOD).
In 1991, the District implemented sewer renovation program. Since that time an annual
allowance for this program has been included in the Capital Improvement Budget and
Plan. This program is an ongoing series of projects. Candidate sewer line segments
are identified, evaluated, and placed on a priority list for replacement and /or renovation.
The North Orinda Sewer Renovation Project, Phase 1, the first of three renovation
phases in North Orinda, will renovate approximately 10,500 linear feet of 6 -inch sewer
main pipelines in fourteen (14) locations within the City of Orinda (see Attachment 1 for
map). Many of these sites are a direct result of the District -wide TV program that was
completed in the Orinda area in 2004. Many of the sites involve sewer construction in
private easements and will involve close coordination with homeowners for site access
and restoration.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of Phase 1 is $2,300,000. This project was advertised on
May 12 and 18, 2005. Four (4) sealed bids ranging from $2,172,610 to $2,516,591
were received and publicly opened on June 7, 2005. A summary of bids received is
shown in Attachment 2. The Engineering Department noted that the bid submitted by
Bay Pacific Pipeline, Inc. appears to be the lowest bid with an amount of $2,172,610.
However, Bay Pacific Pipeline, Inc. submitted a non - conforming bid bond.
The bid submitted by Bay Pacific Pipeline, Inc. on June 7, 2005 contained bid security
that did not conform to the District's bid security form requirements. The Instruction to
Bidders in the project documents as it relates to bid security states that "such bond
shall be in substantial conformity with the form included as Section 7 of Part III of the
Project Documents (see Attachment 3). Bay Pacific Pipeline's bid security is based on
a form prepared by the American Institute of Architects (AIA) (see Attachment 4). This
form differs significantly from the District requirements in three (3) ways: 1) it does not
provide a requirement for successful submittal of project insurance; 2) rather than
specifying a set 10 percent (10 %) of the bid value submitted that would be forfeited in
I: \Position Papers \2005 \June \5759- #3.DOC Page 2 of 13
POSITION PAPER
Board Meeting Date: June 16, 2005
subject: CONSIDER RESPONSIVENESS OF BID SUBMITTED BY BAY PACIFIC
PIPELINE, INC. AND CONSIDER AUTHORIZING AWARD OF CONSTRUCTION
CONTRACT TO MCNAMARA & SMALLMAN CONSTRUCTION, INC. FOR THE
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1, DISTRICT
PROJECT NO. 5759
the event the low bidder fails to execute the contract and provide the necessary bonds
and insurance, the AIA bond limits the forfeiture to the difference between the low
bidder and the next low bidder up to a maximum of 10 percent (10 %). If Bay Pacific
Pipeline were to forfeit their bid bond for the North Orinda Phase 1 Project, the AIA
bond would limit their exposure to $1,055, while the District bond would require
$217,261 (10% of $2,172,610) be forfeited; 3) it does not provide for recovery of
attorney's fees. District Counsel has advised staff that these variances are material
and cannot be waived. Staff informed Bay Pacific Pipeline, Inc. on June 8, 2005 that
staff would be recommending to the Board to declare the bid submitted by Bay Pacific
Pipeline, Inc. as nonresponsive and would be recommending award to the next lowest
responsive bidder.
Prior to considering resolution of this dispute, it is appropriate for the Board to conduct
a hearing on the issue of responsiveness in order to receive information from the
interested parties. Both Bay Pacific Pipeline, Inc. and McNamara & Smallman
Construction, Inc. have been informed of the hearing process and possible award
decision by the Board of Directors.
Bid proposals may be rejected by the Board on the grounds of lack of responsiveness if
there are variances from the Contract Documents that are determined by the Board to
be material.
The Board has the following three options:
1) Declare the bid of Bay Pacific Pipeline, Inc. to be nonresponsive, and award
the construction contract to McNamara & Smallman Construction, Inc., as the
lowest responsive bidder;
2) Declare the bid of Bay Pacific Pipeline, Inc. to be responsive, and award the
construction contract to Bay Pacific Pipeline, Inc., as the lowest responsive
bidder; or
3) Reject all bids (not recommended since the project addresses critical
improvements in an East Bay Municipal Utility District Watershed and will
have to be delayed to next year because of wet - weather constraints).
In evaluating Options 1 and 2, the Board needs to determine whether the irregularities
in Bay Pacific Pipeline's bid are material or nonmaterial variances. The Board has the
I: \Position Papers\2005 \June \5759- #3. DOC Page 3 of 13
POSITION PAPER
Board Meeting Date: June 16, 2005
subject. CONSIDER RESPONSIVENESS OF BID SUBMITTED BY BAY PACIFIC
PIPELINE, INC. AND CONSIDER AUTHORIZING AWARD OF CONSTRUCTION
CONTRACT TO MCNAMARA & SMALLMAN CONSTRUCTION, INC. FOR THE
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1, DISTRICT
PROJECT NO. 5759
right, as the interest of the District may require, to reject any or all bids and to waive any
nonmaterial irregularities in bids received.
If the Board determines that the bid of Bay Pacific Pipeline, Inc. is nonresponsive and is
rejected, staff has conducted a technical and commercial review of the remaining bids
and determined that the second lowest bidder, McNamara & Smallman Construction,
Inc., is the lowest responsive, responsible bidder. The bid submitted by McNamara &
Smallman Construction, Inc. has no variances and fully conforms with the District's
specifications.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 5, are $2,925,000. The total
cost of North Orinda Sewer Renovation Project, Phase 1, is anticipated to be
$3,100,000.
The improvements to the Orinda sewers are included in the FY 2004 -2005 Capital
Improvement Budget (CIB) on pages CS- 9 -16. Staff has determined that there are
adequate funds in the Fiscal Year (FY) 2004 -05 and FY 2005 -06 Capital Improvement
Budget for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
only alterations of existing facilities with negligible or no expansion of capacity.
Authorization of the construction contract for this project will establish the Board of
Directors' independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Conduct a responsiveness hearing on the bid
submitted by Bay Pacific Pipeline, Inc. Declare the bid submitted by Bay Pacific
Pipeline, Inc. as nonresponsive. Authorize award of a construction contract in the
amount of $2,173,665 for the construction of the North Orinda Sewer Renovation
Project, Phase 1, District Project No. 5759, to McNamara & Smallman Construction,
Inc., the lowest responsive bidder.
hPosition Papers\2005 \June \5759- #3. DOC Page 4 of 13
FEET
===I NORTH ORINDA PHASE 1 ( SPOT REPAIR)
Central Contra Costa
Sanitary District NORTH ORINDA SEWER RENOVATION
' PHASE 1, DP No. 5759
LOCATION MAP
Attachment
Page 5 of 13
1
ATTACHMENT 2
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1
DISTRICT PROJECT NO. 5759
SUMMARY OF BIDS
PROJECT NO. 5759, North Orinda Sewer Renovation Project, Phase 1 DATE: June 7, 2005
PROJECT LOCATION: Orinda, California ENGINEER EST.: $2,300,000
BIDS OPENED BY: /s/ Elaine Boehme DATE: June 7, 2005
hPosition Papers\2005 \June \5759- #3. DOC Page 6 of 13
BIDDER
(Name & Address)
BID PRICE
Bay Pacific Pipeline, Inc.
1
P. 0. Box 1162
2,172,610
Novato, CA 94948 -1162
McNamara & Smallman Construction, Inc.
2
1756 Holmes Street
2,173,665
Livermore, CA 94550
California Trenchless, Inc.
3
2283 Dunn Road
2,359,300
Hayward, CA 94545
J. Howard Engineering, Inc.
4
1325 Howard Avenue, #265
2,515,591
Burlingame, CA 94010 -4212
BIDS OPENED BY: /s/ Elaine Boehme DATE: June 7, 2005
hPosition Papers\2005 \June \5759- #3. DOC Page 6 of 13
ATTACHMEV 3
PART III
BID FORMS
SECTION 7 - BIDDER'S BOND
We, as Principal, and
as Surety, are
firmly held and bound unto the Central Contra Costa Sanitary District, a municipal district organized
and existing under the laws of the State of California, sometimes referred to as the District, in
the sum of $ (which is a sum not less than ten percent (10 %) of the amount of
the accompanying Bid total) for the payment of which we bind ourselves, our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, WHEREAS, the Principal has submitted
to the District the accompanying Bid under a public Notice to Contractors Inviting Sealed Bids dated
May 9, 2005, for the District's Project No. 5759, North Orinda Sewer Renovation Project, Phase 1,
at Orinda, California.
NOW, THEREFORE, if the accompanying Bid of the Principal is accepted and award be made by
the District to the Principal; and if the Principal withdraws said Bid within the period specified in said
Bid during which period said Bid cannot be withdrawn, or if the Principal shall fail, refuse, or neglect
for any reason whatsoever within ten (10) calendar days after receipt from the District of Notice of
Award of the Contract to enter into the Contract with the District in accordance with the Principal's
Bid and the Instructions to Bidders, Part II, for said Project, and to give bonds with good and
sufficient surety, and to furnish the insurance certificates and endorsements as stated in said Bid
and the Instructions to Bidders for said Project, then the sum guaranteed by this Bond is forfeited
to the Central Contra Costa Sanitary District.
It is agreed between Principal and Surety that such failure or neglect would result in injury to District
which is impracticable or extremely difficult to fix, and that such sum is considered by Principal and
Surety as liquidated damages for such injury.
In the event suit is brought upon this Bond by the District and judgment is recovered, the Surety
or Sureties shall pay all costs incurred by the District in such suit, including attomeys' fees to be
fixed by the court.
Page 7 of 13
DP #5759 - PART III - 15
, 20
Dated
ACKNOWLEDGMENT OF PRINCIPAL'S SIGNATURE:
State of California }
County of } ss
on before me
, a Notary
Public, personally appeared
Name(s) of Signer(s)
Company Name
Principal (Authorized Signature)
Business Address
City
personally known to me -OR- O proved to me on basis of
satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that
he /she /they executed the same in his /her /their authorized
capacity(ies) and that by his /her /their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal
Signature of Notary
DP#5759 - PART III - 16
State
CAPACITY CLAIMED BY
SIGNER
❑ INDIVIDIIAL(s)
❑ CORPoRATE oPFICOt(s)
Titles)
❑ PARTNER, (s)
❑ ATTORNEY -IN -FACT
❑ TRUSTEE(S)
❑ OTHER
Describe
❑ sQBSCRI m WITNEss (for
SIGNER IS
REPRESENTING:
Name of Person(s) or Entity(ies)
Page 8 of 13
, 20,
Dated
ACKNOWLEDGMENT OF SURETY'S SIGNATURE:
State of California }
County of } Ss
On
, a Notary
before me
Public, personally appeared
Name(s) of Signer(s)
Company Name
Surety (Authorized Signature)
Business Address
City State
personally known to me -OR- 0 proved to me on basis of
satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that
he /she /they executed the same in his /her /their authorized
capacity(ies) and-that by his /her /their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal
Signature of Notary
DP #5759 - PART III -17
CAPACITY CLAIMED BY
SIGNER
❑ INDIVIDUAL (S)
❑ CORPORATE OPFICER(S)
Title (s)
❑ PARTNER (S)
❑ ATTORNEY -IN -PACT
❑ TRUSTEE (S)
❑ OTHER
Describe
❑ SUBSCRIBING WITNESS (for
SIGNER IS
REPRESENTING:
Name of Person(s) or Entity(ies)
Page 9 of 13
ATTACHMENT 4
BID BOND
Conforms with The American Institute of
Architects, A.I.A. Document No. A -310
KNOW ALL BY THESE PRESENTS, That we, Bay Pacific Pipelines, Inc.
as Principal, hereinafter called the Principal.
and the Safeco Insurance Companv of America
of Seattle, Washington , a corporation duly organized under
the laws of the State of Washington , as Surety, hereinafter called the Surety, are held and firmly bound unto
Central Contra Costa Sanitary District as Obligee, hereinafter called the Obligee,
in the sum of Ten Percent of Bid Amount ------------------------------ - - - - --
Dollars (S 10% of Bid Amount ) , for the payment of which sum well and truly to be made, the said Principal and the said
Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for North Orinda Sewer Renovation Project Phase 1.
District Project No 5759
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall entcr into a Contract with the Obligcc
in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with
good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in
the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the
Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect.
Signed and sealed this 1St day of June 2005
Bay Pacific Pipelines, Inc. (Seal)
Principal
Witness {`
Title
Safeco Insurance Company of America
Witness { By
Debbie L. Welsh, Attorney -in -Fact
Page 10 of 13
CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT
State of California
ss.
County of MARTN
On June 1, 2005 beforeme, Donna J. Frowd, Notary Public
Date Name and Title of Officer (e.g.. 'Jane Doe, Notary Public")
personally appeared Debbie L. Welsh
Name(s) of Signer(s)
IR personally known to me
❑ proved to me on the basis of satisfactory
evidence
DONNA J. FROWD
Commission # 1326453 7
z .s Notary Public - California
Marin County
My Comm. Expires Oct 22, 2005
to be the person(s) whose name(s) is /are
subscribed to the within instrument and
acknowledged to me that he /she /they executed
the same in his /her /their authorized
capacity(ies), and that by his/her /their
signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s)
acted, executed the instrument.
WITNESS my hand and official seal.
Sig A of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name:
IMMM
❑ Individual Top of thumb here
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
1Ek Attorney -in -Fact
❑ Trustee
❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
61999 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313.2402 - wwmnationalnotary.org Prod. No. 5907 Reorder. Call Toll-free 1 -800- 876 -6827
Page 11 of 13
~ _ _ « POWER SAFECO INSURANCE COMPANY OF AMERICA
GENERAL INSURANCE S A r EEC a OF ATTORN EY HOME OFFICE: SAFECOPLAZA OF AMERICA
V533 SEATTLE, WASH IN GTON 98185
No. 10460
KNOW ALL BY THESE PRESEWS:
That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a Washington corporation, does each
hereby appoint
13. MCGOWAN; SUSANJ. MCGOWAN; DONNA L. WELSH; DONNA J. FROWD; WILLIAM P. MCGOWAN; R A. CLAYTON,
JOHN J. CASEY; DEBBIE L. WELSH; Novato, Califomia**"** *** * *
its true and lawful ottomey(syin -fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other documents of a similar
character issued in the course of its business, and to bind the respective company thereby.
IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA have each executed and
attested these presents
this 17th day of February 2005
CHRISTINE MEAD, SECRETARY
.- 2371W',
MIKE MCGAVICY, PRESIDENT
CERTIFICATE
Extract from the By -Laws of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA:
"Article V. Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant Vice President appointed for that
purpose by the officer in charge of surety operations, shall each have authority to appoint incividuals as attorneys -in -fact or under other appropriate titles with
authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the course of its
business... On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority
or on any bond or undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided,
however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970.
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article V. Section 13 of the By -Laws, and
(ii) A copy of the power -of- attorneys appointment, executed pursuant thereto, and
(iii) Certifying that said power-of- attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
I, Christine Mead, Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA, do hereby certify
that the foregoing extracts of the By -Laws and of a Resolution of the Board of Directors of these corporations, and of a Power of Attorney issued pursuant thereto,
are true and correct, and that both the By -Laws, the Resolution and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
this 1st
�pP014T� Q" v
WGRUE
SEAL 9 20 SEAL
1959 �►
let%
,�
\AF was '�sOfwas� +•
S-0974/SAEF 2101
day of
June
AV w
CHRISTINE MEAD, SECRETARY
2005
® A registered trademark of SAFECO Corporation
02/17/2005 PDF
Page 12 of 13
ATTACHMENT 5
NORTH ORINDA SEWER RENOVATION PROJECT, PHASE 1
DISTRICT PROJECT NO. 5759
POST -BID / PRE - CONSTRUCTION ESTIMATE
TOTAL % OF ESTIMATED
ITEM DESCRIPTION CONSTRUCTION COST
1. CONSTRUCTION
a. Construction Contract 2,173,665
b. Contingency (15 %) 326,335
c. Permit (City of Orinda Inspection) 15,000
d. Easement purchases 20,000
TOTAL CONSTRUCTION 2,535,000 100
2. CONSTRUCTION MANAGEMENT
a. District Forces
Construction Management 60,000
Contract Administration /Inspection 110,000
Office Engineering (includes record drawings) 15,000
Surveying 25,000
Community Relations 15,000
SUBTOTAL 225,000
b. Consultants
Geotech
10,000
Material Testing
30,000
Arborist
5,000
Right of way
15,000
SUBTOTAL
60,000
TOTAL CONSTRUCTION MANAGEMENT
285,000 11.2
3. TOTAL CONSTRUCTION PHASE COST
2,820,000 111.2
4. TOTAL PREBID EXPENDITURES (Planning and Design)
280,000 11.0
5. TOTAL DESIGN AND CONSTRUCTION MANAGEMENT
565,000 22.3
6. TOTAL ESTIMATED PROJECT COST
3,100,000
7. FUNDS AUTHORIZED TO DATE
175,000
8. ALLOCATION NEEDED TO COMPLETE PROJECT
2,925,000
Page 13 of 13
A
sa.
RESPONSIVENESS HEARING TO CONSIDER
BID SUBMITTED BY BAY PACIFIC PIPELINE FOR NORTH ORINDA SEWER
RENOVATION PROJECT, PHASE 1 (DP# 5759)
SUGGESTED AGENDA
JUNE 16, 2005
1. Request Staff Report from Associate Engineer Tom Godsey.
2. Hearing
a. Open Hearing and invite representative of Bay Pacific Pipeline to speak
(their attorney may be present also)
b. Receive comments from Bay Pacific Pipeline and possibly McNamara and
Smallman, if present
C. Close Hearing
3. Board Deliberation
4. Recommended Action (Motion Required):
Declare bid submitted by Bay Pacific Pipeline as non - responsive; award
the construction contract for District Project 5759, North Orinda Sewer
Renovation Project Phase 1, to McNamara and Smallman Construction as
the lowest responsive bidder.
4�
CC3
u E_ °' �o
�'°-
0 �a °-�a
CD
0 -800
r��
CO
C t y0
O �0 u
,
N
O N
O O
- O
C &�
' 0
0Cl) .o
i0
N >
s
o
• L).0 =-
E
.c '''
co
s
co U�
Qi C
on3
•G -p ..+ N
;vU 0 r M
V
m
Ups,
o
a�
Qxj 3
!!�
O p") N
•c ) N O 0 .0
2 C V
N- N O j
a,�oOE=
0
> a N
E O ,r co 0—
rN
c
�0-
0 CL
Cv
�
a
02 w �
N N
v
ax
' r
N
O
>+0�
N
0 -W c ,C 'O
-p •p '
'O
.m to
c N p
�A:=,C
t
• O
O
C "OV p
04-
Aso
c
aD�a
-oa
ci.•vo
N N C
0_
V N
N
C
^= v
C
�O
� v,p
.CrN•
N N
.�
CvA
(D
NN
4-
N C
E
O c
t 0 �
�y O W p 0 0 0
.- -ZocC��
O
- o o
.0 0 �NN
BID BOND
Conforms with The American Institute of
Architects, A.I.A. Document No. A -310
KNOW ALL BY THESE PRESENTS, That we, Bay Pacific Pipelines, Inc.
as Principal, hereinafter called the Principal.
and the Safeco Insurance Company of America
of Seattle, Washington , a corporation duly organized under
the laws of the State of Washington , as Surety, hereinafter called the Surety, are held and firmly bound unto
Central Contra Costa Sanitary District as Obligee, hereinafter called the Obligee,
in the sum of Ten Percent of Bid Amount - - -----
Dollars (S 10% of Bid Amount ) , for the payment of which sum well and truly to be made, the said Principal and the said
Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS. the Principal has submitted a bid for
North Orinda Sewer Renovation Project Phase 1.
District Project No. 5759
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee
in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with
good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in
the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the
Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such
larger amount for which the Obligee may in good faith contract with another party to perform the Wort: covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect.
Signed and sealed this
1St day of .tune
2005
Bay Pacific Pipelines, Inc. (Seal)
Principal
Witness { ��r c. AE'31GT F. -+
Title
Safeco Insurance Company of America
Witness { By k \_ >,".. '
Debbie L. Welsh, Attorney -in -Fact
G
4A 1
f..
V
V
L
Cr-
L
AW
0
a
N
O
D
•
L
A+
V
4)
mu
L
Q.
4
O
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 1 5.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO VALENTINE
CORPORATION FOR THE TREATMENT PLANT SAFETY ENHANCEMENTS,
PHASE 2, DISTRICT PROJECT 7229
Submitted By: Initiating Dept./Div.:
Nathan Hodges, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N. FlNodges B. Than W. Brennan
A. Farrell
General
ISSUE: On June 1, 2005, sealed bids were received and opened for construction of
the Treatment Plant Safety Enhancements, Phase 2, District Project 7229. The Board
of Directors must authorize award of the contract or reject bids within 50 days of bid
opening.
RECOMMENDATION: Authorize award of a construction contract to Valentine
Corporation.
FINANCIAL IMPACTS: Expenditure of approximately $910,000, including construction
contract, contingency and construction management, will be required to complete the
project.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: This project is the second phase of treatment plant related safety
work. Last year, work completed included handrail and grating enhancements,
concrete work, platform fabrication, and fall protection.
The current project consists of a number of safety related work orders that require
engineering support. These individual work orders have been grouped into a capital
project to gain an economy of scale. There are a number of sites around the plant
scheduled for work. Work will also be performed at Household Hazardous Waste
Facility. Project areas are shown on Attachment 1. The scope of work includes:
handrailing enhancement, concrete work, chemical tank replacement, davit arm
placement, and grating enhancement.
The design of the Treatment Plant Safety Enhancements Project, Phase 2, was done
by staff. The Engineer's Estimate for construction cost for this project is $825,000.
This project was advertised on May 12, 2005, and May 17, 2005. 2 bids ranging from
LAPosition Papers \Hodges \7229 Award.DOC Page 1 of 5 6/8/2005 1:01 PM
POSITION PAPER
Board Meeting Date: June 16, 2005
subject. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO VALENTINE
CORPORATION FOR THE TREATMENT PLANT SAFETY ENHANCEMENTS,
PHASE 2, DISTRICT PROJECT 7229
$607,369 to $720,600 were received and publicly opened on June 1, 2005. A summary
of these bids is shown in Attachment 2. The Capital Projects Division conducted a
technical and commercial evaluation of these bids and has determined that Valentine
Corporation is the lowest responsive and responsible bidder with a bid amount of
$607,369.
Construction management, construction contract administration, and construction
inspection will be performed by District staff. This will include reviewing shop drawings
and submittals, responding to design questions, and evaluating change order requests.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$710,000. The Treatment Plant Safety Enhancements Project, Phase 2, is included in
the Fiscal Year 2004 -05 Capital Improvement Budgets pages TP -32 and TP -33. Staff
has determined that there are adequate funds in the FY2004 -05 and FY2005 -06
Capital Improvement Budgets for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves
minor alterations to an existing public facility. Approval of this project will establish the
Board of Directors' independent finding that this project is exempt from CEQA
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $607,369 for the construction of the Treatment Plant Safety Enhancements,
Phase 2, District Project 7229, to Valentine Corporation, the lowest responsive and
responsible bidder.
LAPosition Papers \Hodges \7229 Award.DOC Page 2 of 5
...... .. . ..
SITE I
.LL
BASIN A NORTH
Central Contra Costa Attachment
Sanitary District TREATMENT PLANT SAFETY ENHANCEMENTS,
PHASE 2
Altai District Project 7229
Site Location Map
Paoe 3 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 7229 TP Safety Enhancements, Phase 2 DATE: June 1, 2005
LOCATION: Martinez, California ENGINEER'S ESTIMATE: $825,000
ORDER
OPENED
BIDDER
Name, Address, Telephone No.
BID PRICE
1
Valentine Corporation
PO Box 9337
San Rafael, CA 94912
$607,369
2
Power Engineering Contractors
1501 Viking Street, Suite 200
Alameda, CA 94501
$720,600
BIDS OPENED BY: /s/ Elaine Boehme DATE: June 1, 2005
LAPosition Papers \Hodges \7229 Aft. 2.DOC Page 4 of 5
ATTACHMENT 3
TREATMENT PLANT SAFETY ENHANCEMENTS PROJECT, PHASE 2
DISTRICT PROJECT 7229
POST -BID / PRE - CONSTRUCTION ESTIMATE
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
- Operations Department
- Engineering Support/Survey /Secretarial
SUBTOTAL
b. Consultants
- Material and Construction Testing
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
6 TOTAL ESTIMATED PROJECT COST
7 FUNDS AUTHORIZED TO DATE
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
Page 5 of 5
$70,000
$10,000
$3,000
$83,000
$2,000
$2,000
$85,000
$815,000
$95,000
$180,000
$910,000
$200,000
$710,000
11%
0.27%
0.27%
12%
112%
13%
25%
125%
Percent of
Estimated
Construction
No. Item Description
Amount
Cost
1 CONSTRUCTION
a. Construction Contract
$607,369
b. Contingency at 20%
$122,631
TOTAL CONSTRUCTION
$730,000
100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
- Operations Department
- Engineering Support/Survey /Secretarial
SUBTOTAL
b. Consultants
- Material and Construction Testing
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
6 TOTAL ESTIMATED PROJECT COST
7 FUNDS AUTHORIZED TO DATE
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
Page 5 of 5
$70,000
$10,000
$3,000
$83,000
$2,000
$2,000
$85,000
$815,000
$95,000
$180,000
$910,000
$200,000
$710,000
11%
0.27%
0.27%
12%
112%
13%
25%
125%
Overview of Today's Presentation
New air quality regulations on diesel
engine emissions
• Impacts to the District
• Compliance plans
• Estimated costs and schedule
4--(�;(,
i
What's New with Diesel
Engine Regulations? LAW
• New California Air Resources Board regulations have
significantly reduced allowable particulate emissions
from diesel engines during non - emergency conditions,
such as testing:
➢ Stationary diesel engine regulations (December 2004)
➢ Portable engine regulations (March 2005)
➢ Fleet vehicle regulations (under development)
• The local air district (BAAQMD) is responsible for
implementing new regulations
Regulatory Impacts
" V
• Regulations apply to stationary and portable
engines greater than 50 horsepower
• Compliance Plan due July 1, 2005
• Reduced hours of operation for maintenance
and testing (non- emergency use) for
stationary engines starting January 1, 2006
• Phased compliance schedule
2
Compliance Plan
Treatment Plant Standby Power Facility %,V
�..r- Engines must be replaced by 2008 with new clean
burn, low- emission engines to maintain a reliable
power backup at the Plant
➢ These high- maintenance engines are almost 13 -yrs old
➢ Cannot be brought into compliance for needed O &M
testing hours using add -on devices
➢ Replacing these engines is necessary in meeting the
requirements of the District's BAAQMD permit
➢ The cost for replacement is included in the CIP /CIB with
an estimated project cost of $1.5 Million
Compliance Plan Continued
Pump Station Diesel Engines
Several of these diesel engines will require
replacement or modification in the future, including:
➢ Diesel engines for wet weather pumps at Moraga and
Orinda Crossroads
➢ Diesel engines for standby power generators at Moraga,
Orinda Crossroads, Concord Industrial, Flushkleen and
Acacia Pump Stations
3
Compliance Plan Continued
Portable Equipment ( >50 hp)
A long compliance schedule (starting 2013) allows
for the gradual replacement of portable equipment
with new low- emission engines as the equipment is
retired
>The District's inventory includes:
• 3 portable generators
• 7 portable pumps
• 1 air compressor
Estimated Project Costs
.Improvement Total Estimated Cost
Replace Standby Power
Facility Engines $1,500,000
Replace /modify pump station
engine- driven pumps $1,000,000
Replace /modify pump station $250,000- $500,000
engine generators
Replace portable engines TBD
Note: Budget for these improvements is already included in the 2005/06 CIP /CI
4
4
Project Schedule
Standby Power Facility Engines
➢ Design — 8 months
➢ Bid /Award — 3 months
➢ Construction — 12 months
• Pump Station Engines (generators & pumps)
➢ Complete engine emissions evaluation — 6 months
➢ Design /Construction — 24 months
5
Any Questions?
5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 8.a. ENGINEERING
Type of Action: APPROVE CONSULTANT SERVICES AGREEMENT REVISION
subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING
SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL
SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC., - AGREEMENT
NO.27105TC
Submitted By: Initiating Dept /Div.:
Ricardo Hernandez Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACT N:
a— - v`
0'�A-
R. Hernandez M. Swanson A. Farrel harles . JBa General
ISSUE: Board approval is required for increases to the cost ceiling of Agreement
amounts beyond staff limits.
RECOMMENDATION: Approve the revision to the Agreement with Associated Right -
of -Way Services, Inc., (ARWS), Agreement No. 27105 TC.
FINANCIAL IMPACTS: The amount of the recommended revision is $150,000, which
will increase the current Agreement to $300,000. Right -of -way acquisition costs are
typically included in the individual budgets of Capital Projects. Additionally, some
right -of -way services are included in the approved Operations and Maintenance (O &M)
Budget. Costs associated with this Agreement will be paid for through the Associated
Capital Projects and the approved O &M Budget.
ALTERNATIVES /CONSIDERATIONS: A Request for Proposal (RFP) process to
engage right -of -way consultants was held in January 2003. Out of this process staff
selected qualified consultants to provide services related to the appraisal and
acquisition of right -of -way. The next RFP process for right -of -way consulting services is
scheduled to start in October 2005 with a new contract to start in January 2006.
ARWS with headquarters in Pleasant Hill was one of the firms selected during the last
RFP process along with another local firm, Crossroads R/W, Inc. These two firms
merged in February of this year, and the contract and scope of work for Crossroads
R/W was combined with that of ARWS.
Staff has historically used consultants to assist with right -of -way acquisition tasks
associated with Capital Projects due to the demands created by project schedules and
the specialized nature of acquiring right -of -way for public projects. An increase in staff
would reduce right -of -way consulting services but would not entirely eliminate these
SAPosition Papers \Hernandez R \Increase Cost Ceiling ROW Agreement.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: June 16, 2005
subject. APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING
SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL
SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC., - AGREEMENT
NO. 27105TC
agreements due to peaks in workload created by some of the larger projects and the
need for specialized outside appraisal services. There will continue to be a demand for
right -of -way services in the future to meet the needs of an expanded collection system
improvement and renovation program. The attached is a list of the existing contracts for
right -of -way services.
BACKGROUND: ARWS under its current general services contract has been assisting
Central Contra Costa Sanitary District ( CCCSD) with various Capital Projects and
general real property tasks, including right -of -way appraisal services, since March 2003.
Some of these projects include the District Easements Project, M4 Relocation Project,
Lafayette Renovation Project, Lower Orinda Pumping Station Renovation Project,
Pleasant Hill Relief Interceptor Project, and A -Line Easements Project. Additionally, this
consultant has assisted staff in researching various title issues pertaining to easements,
CCCSD property, and land valuation tasks.
There are currently four projects with heavy right -of -way services needs — Vessing
Road Sewer Renovation, Walnut Creek Sewer Renovation Phase 3, North Orinda
Sewer Renovation, and Alhambra Valley Sewer. The Alhambra Valley Sewer Project is
a new addition to the schedule and will require the acquisition of at least 18 new
easements. The other three projects also require new easements along with the
perfecting of easement rights for existing sewers without recorded easements.
There will continue to be a need for right -of -way consulting and land appraisal services
from ARWS during 2005 to meet the continuing demands of the previously mentioned
projects and new ones added to the schedule.
RECOMMENDED BOARD ACTION: Authorize the General Manager to approve an
amendment to existing Agreement (Agreement No. 027105TC) with Associated Right of
Way Services, Inc., to increase the cost ceiling from $150,000 to $300,000.
S: \Position Papers \Hernandez R \Increase Cost Ceiling ROW Agreement.DOC Page 2 of 3
ATTACHMENT 1
Right of Way Consulting Services Agreements
Associated Right of Way Services - Agreement No. 27105TC ($150,000; 80%
expended; 2003 - December 2005): This Agreement is for right -of -way acquisition
and appraisal services related to various capital projects other than the A -Line Relief
Interceptor (District Easements Project, M4 Relocation Project, Lafayette
Renovation Project, Lower Orinda Pumping Station Renovation Project, Pleasant Hill
Relief Interceptor Project, Vessing Road Project, Walnut Creek Project, and North
Orinda Project, and Alhambra Valley Sewer Project). This contract also includes work
related to District property such as that associated with the SFPP, Inc., petroleum
pipeline through the Basin property, the proposed Conco Cement development, and the
U. S. Development proposal. This Agreement is the subject of the current Position
Paper increasing the cost ceiling to $300,000.
Associated Right of Way Services - Agreement No. 17178SC ($254,000; 85%
expended; 1999 - December 2005): The scope of this Agreement is for right -of -way
and land surveying tasks related to the existing and future A -Line Relief Interceptor right
of way through the former Southern Pacific Railroad Right of way from Concord to San
Ramon. Due to the difficult nature of surveying a former railroad right -of -way and to
lengthy negotiations with the County over alignments and existing encroachments this
contract will need to be revised in the future to increase the cost ceiling and duration.
This project was awarded through an RFP process in 1999. Scheduled to be revised
(schedule and cost ceiling) in 2005.
Crossroads RM - Agreement No. 27192TC ($100,000; 50% expended, 2003 -
December 2004): The work from this contract has been merged with the ARWS
contract 27105TC because Crossroads RM has merged with Associated Right of
Way Services. This Agreement was for acquisition services related to various capital
projects including District Easements Project, Lafayette Renovation Project, Vessing
Road Project, South Orinda Renovation Project, North Orinda Renovation Project, and
Walnut Creek Renovation Project. Additionally, this agreement included general real
property consulting tasks such as researching various title issues pertaining to
easements and District property. Some of these tasks are being moved to the new
Paragon Partners, LTD, Agreement described below.
Smyers Appraisal - Agreement No. 28825D ($25,000; 25% expended; March 2004
- December 2005): This Agreement is for right -of -way appraisal services only. This
appraisal firm along with two others (Diaz, Diaz, and Boyd; and Yovino- Young) was
selected during the 2003 RFP process. New agreements (less than $25,000) for
appraisal services with these firms may be entered into during 2005.
Paragon Partners, LTD - Agreement No. 30330TC ($25,000; 5% expended; April
2005 - June 2006): This Agreement is intended to provide services for some tasks
being performed by Crossroads R/W, Inc., before the merger with ARWS. This
consultant is assisting staff with property issues pertaining to the CSO Facilities Project,
Recycled Water Program, District land title issues, and various licenses and leases that
are b -aing renewed.
SAPosition Papers \Hernandez R\Attachment 1 to Right of Way Agreement.DOC Page 3 Of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2005 No.: 10.a. BUDGET AND FINANCE
Type of Action: BUDGET ADOPTION
subject: APPROVE A RESOLUTION TO ADOPT THE 2005 -2006 STAFFING PLAN,
AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND
MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS
COMPRISING THE 2005 -2006 DISTRICT BUDGET
Submitted By: Initiating Dept /Div.:
Debbie Ratcliff Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
rG /
.
D. Ratclo �. M raves
General
ISSUE: The 2005 -2006 Staffing Plan, Equipment, Capital Improvement, Operations
and Maintenance, Debt Service, and Self- Insurance Fund Budgets are submitted for
adoption by the Board of Directors.
RECOMMENDATION: Approve a resolution to adopt the 2005 -2006 Staffing Plan,
Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self -
Insurance Fund Budgets, as comprising the 2005 -2006 Central Contra Costa Sanitary
District Budget.
FINANCIAL IMPACTS: The approved 2005 -2006 District budgets are based on no rate
increase in the Sewer Service Charge. This position paper requests approval of a
resolution adopting the 2005 -2006 District budgets and Staffing Plan keeping the Sewer
Service Charge rate at the current $280. The allocation of the Sewer Service Charge
has been increased to cover O &M expenses, which creates less revenue for the Capital
Program. This will result in deficit spending in the Sewer Construction Fund.
ALTERNATIVES /CONSIDERATIONS: Various considerations were discussed with the
Board at the January 2005 Financial Planning workshop.
BACKGROUND: The 2005 -2006 Operations and Maintenance, Debt Service, and
Self- Insurance Fund Budgets were approved by the Board of Directors on June 2,
2005. The Equipment Budget and the Staffing Plan were approved April 21 and April 7,
2005, respectively. The Capital Improvement Budget and the Ten year Capital
Improvement Plan were approved at the May 19, 2005, Board Meeting. The Ten year
Capital Improvement Plan is a planning tool. The Board has not voted to increase
revenues to fund this plan. The plan is funded on a year -by -year basis when the
Capital Improvement Budget is formally authorized each year.
&\ADMIMPOSPAPEMBudget Adoption 6- 17- 05.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: June 16, 2005
Subject: APPROVE A RESOLUTION TO ADOPT THE 2005 -2006 STAFFING PLAN,
AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND
MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS
COMPRISING THE 2005 -2006 DISTRICT BUDGET
A copy of the resolution adopting the 2005 -2006 Staffing Plan, Equipment, Capital
Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund
Budgets is attached.
RECOMMENDED BOARD ACTION: Approve a resolution to adopt the 2005 -2006
Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt
Service, and Self- Insurance Fund Budgets, as comprising the 2005 -2006 Central
Contra Costa Sanitary District Budget.
S:\ADMIMPOSPAPEMBudgetAdoption 6- 17- 05.doc Page 2 of 3
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2005 -2006
CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET
The District Board of the Central Contra Costa Sanitary District does hereby
resolve as follows:
THAT, the 2005 -2006 Central Contra Costa Sanitary District Budget, consisting
of the Staffing Plan, Equipment Budget, Capital Improvement Budget, Operations and
Maintenance Budget, Debt Service Budget, and Self- Insurance Fund Budget, be
adopted; and
THAT, payment from the Running Expense Fund to provide funding for the
District's Self- Insurance Fund for 2005 -2006 would be required in the amount of
$250,000.
PASSED AND ADOPTED this 16th day of June 2005 by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
&\ADMIMRATCLIFF \Resolution - Budget Adoption 6- 16- 05.doc Page 3 of 3
io.a.
2005 -2006
on=
I'l
x'4
POSITION PAPER
Board Meeting Date: June 16, 2005
subject APPROVE A RESOLUTION TO ADOPT THE 2005 -2006 STAFFING PLAN,
AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND
MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS
COMPRISING THE 2005 -2006 DISTRICT BUDGET
A copy of the resolution adopting the 2005 -2006 Staffing Plan, Equipment, Capital
Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund
Budgets is attached.
RECOMMENDED BOARD ACTION: Approve a resolution to adopt the 2005 -2006
Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt
Service, and Self- Insurance Fund Budgets, as comprising the 2005 -2006 Central
Contra Costa Sanitary District Budget.
SAADMIMPOSPAPEMBudget Adoption 6- 17- 05.doc Page 2 of 3
W
J
�
D
W
2
U
U)
0 W
U W
�
�
W
(D
D
�
�
LU
D
2
2
c
g
-i
E
EC
§
CL 4)
3£
�
J
&
c
k�
a
m k
co
m
w
2
k
C
A?
CL
U)
CL
z
J
J
�
2
2
2
U)
c
co
ca
.
�
/k
E
a
2
_�
2
Cc
§
�/
a�
2
■�
«$
«
2
2�
ca
2
k�
00
ca
■
z
c
a2
k
g
[CL
o o
a
=
cy
Q =
«
«
�
22
2
2
Cc 0
m�
cc
2
m
m
k
q
IL
E
k
c
$
0
2
U
<
c
�>
°
2 2
2
E2
ca 0
■
a)
m�
m
LU
o
C14
CD
k
t
~
/
9
®
0
/
2
2
<
<
2
2
\
\
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMBINED BUDGETS - 2005 -06 FISCAL YEAR
TOTAL DISTRICT REVENUE & EXPENSE
Revenue
Operations &
Debt Service
Maintenance
Self - Insurance
Capital Revenue
Total District Revenue
Expense
Operations & Maintenance
Debt Service
Self- Insurance
Capital Expenditures
Total District Expense
Revenue Less Expense
Operations & Maintenance
Debt Service
Self - Insurance
Capital Revenue
Total Draw From Reserves
$ 47, 817, 500
31888,334
395,000
20,802,000
$ 7229029834
$ 47,188, 613
3,888,334
973,000
27,705,000
$ 79, 754, 947
$
628,887
(578,000)
(6,903,000)
$ (6,852,113)
V
Q
F—
Z
Q
Q
F—
0
V
Q
Z
0
V
Q
W
V
W
m
W
Z
W
W
cc
V
G
Q
H
0
O
O
N
06 U
co C
C
C o
c
CC
N
C
U
•�
O
M
O
O
��•1
LO
Lo
c
O
7
T-
T
00
p
0
0
00
a�
C'7
00
C)
I`
Cfi
Cn
O
N
It
OIt
OOIt
O
M
O
O
Ch
LO
C'7
O
O
00
I-,00LCVN
T
00
C)
0
0
00
00
C'7
00
C)
I`
Cfi
Co
C
O
N
It
W
W
N
r�-
U
C
CIO
C
CD
�
=
C
.cz
a)
06
C
0
CD
Co
C
T)
�
T-
c�
,V ZZ
.�
�
00U)C)
W
W
Cz
O
F-
LU
C)
V �
D
cc
r
Z
I- X
Z LU
a
Cl) Z
Q a
Cl) w
O v
V cr.
Q �
H �
Z J
/O
V
Q Cfl
O
H Lb
Z °
W N
V
ob N
U
C CU CU
O
cu
LO
CL .�
02
C'7
d'
o
=�
ca
ULO
C U)
cn
CD
cts
U a) CIO
C:
p
CL
,
C'7
w
00
00
f�
U)
T
C'7
d'
O
O
I--
CY)
O
O
CD
CY)
O
O
00
00
C'7
In
00
00
f�
O
T
00
0)
P.-
M
N
It
N
It
0)
'Cl"
C�
N
69-1
U
C=
cz
�
N
Q)
y
q)
cz
�
0
Q
.V
C:
p
X
UJ
y
cl
(n
Q CU
c
N
7
O
0 Q
U)
C)
--