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HomeMy WebLinkAbout6/2/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 2, 2005 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTIONS
Subject: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFERS OF DEDICATION IN THE CITY OF LAFAYETTE, JOB 5601 —
PARCELS 2, 3, 4, 5, 6, 7, 9. ADOPT A RESOLUTION ACCEPTING A GRANT OF
EASEMENT, JOB 5601 — PARCEL 8, IN THE CITY OF LAFAYETTE.
Submitted By: Initiating Dept. /Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
J. Mercurio M C. Swanson A.
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements, offers of dedication and grants of easement, and to authorize staff to
record documents.
RECOMMENDATION: Adopt resolutions accepting public sewer improvements,
offers of dedication and grant of easement, and authorizing staff to record the
documents with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolutions will accept
easements required for a recent public sewer extension off Reliez Valley Road in the
City of Lafayette (as shown on Attachment 1). Staff has reviewed the easement
documents, inspected the public sewer improvements and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication and public sewer improvements from Thomas B. and Jacqueline Girdler for
the easement offered in the Irrevocable Offer of Dedication (IOD) recorded December
22, 2003 (Series 2003 - 0611444). Adopt a resolution accepting an offer of dedication
and public sewer improvements from Richard R. Howard and Kyung Lim Yeon for the
easement offered in the IOD recorded February 24, 2004 (Series 2004 - 0059855).
Adopt a resolution accepting an offer of dedication and public sewer improvements
from Michael J. and Lucie C. Paladino for the easement offered in the IOD recorded
February 24, 2004 (Series 2004 - 00589857). Adopt a resolution accepting an offer of
S: \Position Papers \Mercurio \5601 \5601 Position Paper.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: JUNE 2, 2005
Subject. ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFERS OF DEDICATION IN THE CITY OF LAFAYETTE, JOB 5601 —
PARCELS 2, 3, 4, 5, 6, 7, 9. ADOPT A RESOLUTION ACCEPTING A GRANT OF
EASEMENT, JOB 5601 — PARCEL 8 IN THE CITY OF LAFAYETTE.
dedication and public sewer improvements from William L. Landers for the easement
offered in the IOD recorded March 11, 2004 (Series 2004 - 0081842). Adopt a
resolution accepting an offer of dedication and public sewer improvements from Raj L.
Joshi and Vijaya Joshi for the easement offered in the IOD recorded April 30, 2004
(Series 2004 - 0159825). Adopt a resolution accepting an IOD and public sewer
improvements from Paul Meredith and Holly Holmes for the easement offered in the
IOD recorded October 20, 2003 (Series 2003 - 0520796). Adopt a resolution accepting
an offer of dedication and public sewer improvements from Randy Johnson and
Cynthia Johnson for the easement offered in the IOD recorded April 30, 2004 (Series
2004 - 0159824). Adopt a resolution accepting a grant of easement at no cost to the
District from East Bay Regional Park District, Job 5601, Parcel 8, and authorizing staff
to record the easement with the Contra Costa County Recorder.
Page 2 of 3
SAPosition Papers \Mercurio \5601 \5601 Position Paper.DOC
O�O
Central Contra Costa
Sanitary District
1�
and Holmes
17
Landers
Parcel 5
EGIOALA
t AR,
J Ro LAFAYETTE
r J
LOCATION MAP i
----,/ N. T. S.
I � �
-dler
'arcel2
Parcel 4 1 Parcel3
/Paladino Howard and Yeon
XP /
ACCEPTANCE OF
EASEMENT DEDICATIONS
JOB 5601
Page 3 of 3
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 2, 2005 No.: 3.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM MELODY LANE, LLC FOR AN
EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION MS 954-
02 IN THE CITY OF ORINDA (JOB 5696)
Submitted By: Initiating Dept. /Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACT
Mercurio y Swanson A. Farrell
(4& Ba ,
General Mana r
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offer of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptance with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision MS 954 -02 that is required
for a recent public sewer extension off Moraga Way in the City of Orinda (as shown on
Attachment 1). Staff has reviewed the final subdivision map, inspected the public
sewer improvements and determined that they are in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5696 public
sewer improvements and an offer of dedication from Melody Lane, LLC for an
easement shown on the recorded final map of Subdivision MS 954 -02 in the City of
Orinda and authorizing staff to record the easement acceptance with the Contra Costa
County Recorder.
SAPosition Papers \Mercurio \5696 \Position Paper 5696.doc Page 1 of 2
LEGEND:
—E) EXISTING SEWER
—.e. NEW SEWER
� SUB BOUNDARY
GM EASEMENT AREA
Central Contra Costa
Sanitary District
wqy
ORINDA
LOCATION MAP
N. T. S.
ACCEPTANCE OF
EASEMENT DEDICATION
MS 954 -02 JOB 5696
Page 2 of 2
LAFAYETTE 1
SITE
Attachment
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 2, 2005 No.: 3.c. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; REAL PROPERTY AGREEMENT
subject: ADOPT A RESOLUTION APPROVING REAL PROPERTY AGREEMENT
WITH JACK AND SANTINA HANDLING, JOB 731, ALAMO, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
Submitted By: Initiating Dept/Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
OwA-
J. iyamoto -Mills C. Swanson a rell Charles atts,
General Manager
ISSUE: The District periodically approves real property agreements to accommodate
property owners. Jack and Santina Handling, the owners of the home at 384 Castle
Crest Road, Alamo, have requested that the District allow an existing concrete "Sports
Court" to remain in a District easement.
RECOMMENDATION: Adopt a resolution approving the real property agreement;
authorizing the President of the Board of Directors and the Secretary of the District to
execute the agreement; and authorizing staff to record the agreement with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Alternatives to the recommended action are
Board rejection of the real property agreement, and to either 1) direct staff to seek
removal of the encroachment, or 2) rely on the existing easement for future
maiatenance, rehabilitation or replacement access.
BACKGROUND: A portion of a concrete "Sports Court" has been constructed within a
District easement at 384 Castle Crest Road, Alamo (see attached map). The
encroachment was discovered when the property owners applied to Contra Costa
County for a variance to allow exterior lighting and netting around the Sports Court.
The property owners, Jack and Santina Handling, requested that the District allow the
encroachment to remain subject to a real property agreement.
Since CSO and Engineering staff determined that the existing sewer is in acceptable
condition and that the encroachment will not unreasonably interfere with the District's
cleaning and inspection of the sewer, an agreement was negotiated whereby the
previously constructed Sports Court encroaching on the easement could remain. The
property owner accepts the liability for any damage to District's facilities and for
additional costs to the District for maintenance and replacement of the sewer in the
SAPosition Papers \Penny\Handling - Job 731 Alamo.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: J U N E 2, 2005
subject. ADOPT A RESOLUTION APPROVING REAL PROPERTY AGREEMENT
WITH JACK AND SANTINA HANDLING, JOB 731, ALAMO, AUTHORIZE
EXECUTION AND RECORDING OF THE AGREEMENT
area of the encroachment. The agreement limits what may be installed or planted in
the easement in the future. The property owner holds the District free and harmless
from all claims and liability for injury to persons or to their property within the easement
area. The property owner agrees not to impede the District's access to the property.
The agreement provides for the District's emergency access, and requires that the
property owner remove the Sports Court upon 30 days notice, if required by the
District for repair or replacement of the sewer.
RECOMMENDED BOARD ACTION: Adopt a resolution approving the real property
agreement; authorizing the President of the Board of Directors and the Secretary of
the District to execute the agreement; and authorizing staff to record the agreement
with the Contra Costa County Recorder.
Page 2 of 3
SAPosition Papers \Penny \Handling - Job 731 Alamo.DOC
M
0
N
a
Z
EX EASEMI
Z
30
FEEr
Central Contra Costa
Sanitary District
HANDLING PROPERTY
384 CASTLE CREST RD
ALAMO, CA.
)CATION MAP
N.T.S.
ECREST RD
Page 3 of 3
Attachment
MAP
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 3.d. CONSENT CALENDAR
Type of Action: APPROVE GRANTING OF EASEMENT
Subject: APPROVE GRANTING OF AN ELECTRICAL SERVICE EASEMENT TO
SFPP, L.P., IN CONNECTION WITH AN EXISTING PIPELINE THROUGH THE
PLANT BASINS AND THE LAGISS PROPERTY
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
K'Aernandez enny C. Swanson A. Fa ell harles . Ba
General Manaa r
ISSUE: The Board of Directors must approve Grants of Easements.
RECOMMENDATION: Approve the Grant of Easement to SFPP, L.P. (SFPP), for the
installation of an electrical service line to an existing pipeline valve.
FINANCIAL IMPACTS: SFPP is paying $24,058 as compensation for the easement
and a $5,000 processing fee.
ALTERNATIVES /CONSIDERATIONS: The subject easement is to accommodate an
electrical service line to a valve on the pipeline installed last year. Granting the
easement will not affect District operations.
BACKGROUND: On April 15, 2004, the Board approved granting easements to SFPP,
a subsidiary of Kinder Morgan Energy Partners, for installation of a 20 -inch diameter
petroleum pipeline through the basins north of the plant and through the Lagiss
Property. Construction of the pipeline was completed in December 2004. Due to
problems in getting PG &E to install the electrical service to the pipeline valve during
construction it is being done this year. The attached maps show the proposed
alignment of the easement. At present SFPP is obtaining temporary electrical service
from the District. The District is being reimbursed for this power and for staff time
involved in making it available.
RECOMMENDED BOARD ACTION: Adopt a resolution approving the granting of the
easement to SFPP, L.P., and authorizing the President of the Board and Secretary of
the District to sign the Grant of Easement, and authorizing recording of the Grant of
Easement with the County Recorder.
S: \Position Papers \Hernandez R\Accept SFPP PP June 2 2005.DOC Page 1 of 3
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-8" S.P. FUEL LINES \
22" PG &E NATURAL GAS LINE \\\�� \\ 0 300
24" PG&E NATURAL GAS LINE � \\ �q/ �\ FEET
8" HOLLY OIL LINE
ALIGNMENT OF PROPOSED PIPELL
CENTERLINE ESTIMATED FROM 1'• -600• \
8.5x11 POOR QUALITY PHOTOCOPIED
MAP /AERIAL PHOTO FROM DRAFT E.I.R.
6" LANDFILL GAS L 2-8" S.P. FUEL LINES �\
\I-22" PG&E NATURAL GAS LINE
24" PG&E NATURAL GAS LINE e" HOLLY OIL LINE
I)
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200 PSICAS I
METERING YARD II
20" SFPP FUEL LINE I
J 6" LANDFILL GAS LINE II
C,LAA,1tw61.L II
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PROPOSED SFPP w
ELECTRICAL EASEMENT I V �I
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PROPOSED SFPP PIPELINE FEATURES
�.! ESTMATED PIPELNE ROUTE
Central Contra Costa EXHIBIT
Sanitary District
PROPOSED SFPP ELECTRICAL EASEMENT MAP 2
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 3.e. CONSENT CALENDAR
Type of Action: INFORMATIONAL
subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE SAN RAMON PUMPING STATION
RENOVATIONS PROJECT, DISTRICT PROJECT 5460
Submitted By:
William E. Brennan,
Capital Projects Division Manager
Initiating Dept./Div.:
Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
0/�r-
W Brennan A. Farreff
ISSUE: All work has been completed on the San Ramon Pumping Station Renovation
Project, District Project 5460, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This closeout will result in approximately $49,819 being
returned to the collection system program.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
N. Batts,
Manager
BACKGROUND: Work completed in this project included replacing two pumps and
refurbishing two existing pumps, providing new variable frequency drives, enlarging the
foot print of the station to accommodate a new and larger generator, enlarging
discharge and intake pipe headers, installing a new surge tank and associated piping,
installing an odor control system, improving noise control, improving supervisory control
and data acquisition system, and providing improvements to the architectural and
landscape features of existing facilities.
On April 18, 2002, the Board of Directors (Board) authorized the award of a contract for
the construction of the project to GSE Construction Company. The Notice to Proceed
was issued on May 13, 2002. The work was substantially completed on
December 19, 2003.
L: \Position Papers \Brennan \5460 Closeout.DOC Page 1 of 3 5/25/2005 11:14 AM
POSITION PAPER
Board Meeting Date: June 2, 2005
subject. ADVISE THE BOARD OF THE CLOSEOUT OF THE SAN RAMON PUMPING
STATION RENOVATIONS PROJECT, DISTRICT PROJECT 5460
The original contract amount was $5,176,000. There were 28 construction change
orders issued, resulting in net costs of $205,610. This resulted in a total amount of
$5,381,610.
The total authorized budget for the project was $7,373,000. The budget includes the
cost of engineering design, District forces, testing services, contractor services, etc.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
L: \Position Papers \Brennan \5460 Closeout.DOC Page 2 of 3 5/25/2005 11:14 AM
ATTACHMENT 1
EXPENDITURE SUMMARY
SAN RAMON PUMPING STATION RENOVATIONS PROJECT (DP 5460)
ACTIVITY
COST
Total Budget
$7,373,000
Construction Contract
$5,176,000
Change Orders
$205,610
Change Order % of Construction
4.0
Total Construction Amount
$5,381,610
Engineering, Design, CM, Admin.
$1,941,571
Engineering, Design, CM, Admin. - % of Construction
36%
TOTAL PROJECT EXPENDITURES
$7,323,181
TOTAL RETURN TO THE COLLECTION SYSTEM PROGRAM
$49,819
L: \Position Papers \Brennan \5460 Closeout.DOC Page 3 of 3 5/25/2005 11:14 AM
4--ab
PUBLIC HEARINGS TO CONSIDER FY 2005 -2006 OPERATIONS & MAINTENANCE
BUDGET, DEBT SERVICE FUND BUDGET AND SELF INSURANCE FUND
BUDGET; COLLECTION OF SEWER SERVICE CHARGES ON COUNTY TAX
ROLL; COLLECTION OF DELINQUENT SEWER SERVICE CHARGES ON COUNTY
TAX ROLL
SUGGESTED AGENDA
JUNE 2, 2005
We will hold three public hearings to consider the:
(1) Operations and Maintenance Budget, Debt Service Fund Budget
and Self Insurance Fund Budget
(2) Collection of Sewer Service Charges on County Tax Roll
(3) Collection of Delinquent Sewer Service Charges on County Tax
Roll
(1) Budgets
• Staff Report
• Open and Close Public Hearing
• Board Discussion /Motion
(2) Collection of Sewer Service Charges
• Staff Report
• Open and Close Public Hearing
• Board Discussion /Motion
(3) Collection of Delinquent Sewer Service Charges
• Staff Report
• Continue Public Hearing to July 21, 2005
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 4.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2005 -2006 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND ON PLACING
CURRENT AND DELINQUENT SEWER SERVICE CHARGES ON THE COUNTY
TAX ROLL FOR COLLECTION
Submitted By: Initiating Dept. /Div.:
DEBBIE RATCLIFF, CONTROLLER ADMINISTRATIVE /FINANCE &
ACCOUNTING
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcli . M raves
Charles W.
General M,
ISSUE: The District Code and State law require holding Public Hearings for placinO the
current and delinquent Sewer Service Charges on the County tax roll for collection.
Although not required by law, the District will hold a public hearing to receive public
comment on the FY 2005 -2006 Operations and Maintenance Budget, Debt Service
Fund Budget and the Self- Insurance Fund Budget.
RECOMMENDATION: Conduct three separate Public Hearings and upon their
respective conclusions, take the following actions, if considered appropriate:
Approve the FY 2005 -2006 Operations and Maintenance Budget (O &M), Debt
Service Fund Budget and Self- Insurance Fund Budget.
Approve a resolution authorizing collection of the 2005 -2006 Sewer Service
Charges on the County tax roll.
Continue Public Hearing on delinquent Sewer Service Charges to the Board
meeting of July 21, 2005.
FINANCIAL IMPACTS: The draft FY 2005 -2006 O &M Budget is based on no rate
increase in the Sewer Service Charge. The total remains as $280 per Residential Unit
Equivalent, allocating $234 to Operations and Maintenance, $45 to the Sewer
Construction Fund and $1 to the Debt Service Fund. This would result in a budgeted
increase to O &M reserves at fiscal year end of $628,887 for a projected O &M reserve
balance at June 30, 2006, of $10,954,346. Deficit spending would continue for the
capital program with further reduction of the Sewer Construction Fund balance.
Page 1 of 10
S:\ADMI N \POSPAPE R \O &MSelf05- 06.doc
POSITION PAPER
Board Meeting Date: June 2, 2005
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2005 -2006 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND ON PLACING
CURRENT AND DELINQUENT SEWER SERVICE CHARGES ON THE COUNTY
TAX ROLL FOR COLLECTION
ALTERNATIVES /CONSIDERATIONS: The Sewer Service Charge could be collected
through direct billings by the District. However, this would require additional labor and
benefit costs. The Sewer Service Charge has been collected on the County tax roll
since the inception of the service charge in 1976. Staff believes that collection on the
tax roll provides the most economical and efficient means for the District to collect these
charges.
BACKGROUND: The FY 2005 -2006 Operations and Maintenance Budget was
submitted for review at the May 19, 2005, Board Meeting. A detailed presentation was
made to the Board at that meeting and a copy of the overheads used is attached (see
Attachment 1).
A legal notice was published in the Contra Costa Times for the June 2, 2005, Public
Hearing to receive public comment on the FY 2005 -2006 Operations and Maintenance
Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, for collection
of the 2005 -2006 Sewer Service Charges on the County tax roll, and to receive and
consider protests to having delinquent Sewer Service Charges collected on the FY
2005 -2006 tax roll.
It is recommended that three separate hearings be held to consider the matters
described.
Hearing to receive public comment on the FY 2005 -2006 Operations and
Maintenance (O &M) Budget, Debt Service Fund Budget and Self- Insurance Fund
Budget:
The FY 2005 -2006 O &M Budget and Debt Service Fund Budget were submitted
to the Board of Directors for initial review at the May 19, 2005, Board Meeting
and the Self- Insurance Fund Budget was presented at the May 5, 2005, Board
Meeting. All three are scheduled for approval at the June 2, 2005, Board
Meeting.
Hearing to consider collection of the FY 2005 -2006 Sewer Service Charges on the
County tax roll:
The law requires that a Public Hearing be held each year before the Sewer
Service Charge can be placed on the County tax roll. The Sewer Service
S:\ ADMIN \POSPAPER \O &MSelf05- 06.doc Page .2 of 10
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
FY 2005 -2006 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE
FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND ON PLACING
CURRENT AND DELINQUENT SEWER SERVICE CHARGES ON THE COUNTY
TAX ROLL FOR COLLECTION
Charge has been collected on the County tax roll since inception of the service
charge in 1976. Collection on the tax roll provides the most economical and
efficient means for the District to collect the charges for approximately 105,000
accounts.
Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for
collecting the Sewer Service Charge on the tax roll. The County fee, which
approximates $87,000 annually, is still more economical than the alternative of direct
billing by the District.
Hearing to consider collection of delinquent Sewer Service Charge account:
In March, staff discovered the existence of a home located at 161 Twin Peaks Drive,
Walnut Creek, which was occupied and had an illegal connection to the public sewer.
A series of letters, beginning March 3, 2005, were sent to the current property owners
as well as the property owners at the time of connection, notifying them of their
responsibility for payment. In addition to unpaid connection fees, the current occupants
were not billed for prior years' sewer service charges. The current occupants have
been invoiced for all charges, and if not paid, these fees will become delinquent on
June 28, 2005.
This hearing will be continued to the Board meeting of July 21, 2005 to ascertain if
payment of prior years' connection fees and Sewer Service Charges will be made.
RECOMMENDED BOARD ACTION: Conduct three separate Public Hearings and
upon their respective conclusions, take the following actions, if considered appropriate:
Approve the FY 2005 -2006 Operations and Maintenance Budget, Debt Service
Fund Budget and Self- Insurance Fund Budget.
• Approve a resolution authorizing collection of the FY 2005 -2006 Sewer Service
Charges on the County tax roll.
• Continue Public Hearing on delinquent Sewer Service Charges to the Board
meeting of July 21, 2005.
Page 3 of 10
S:\ADMI N \POSPAPER \O &MSelf05- 06.doc
Attachment 1
2005 -2006 O &M BUDGET
ASSUMPTIONS
REVENUE ASSUMPTIONS:
Sewer Service Charge - $280
$234 Allocated to O &M
$45 Allocated to Sewer Construction
$1 Allocated to Debt Service Fund
$3.7 Million in Budgeted Property Tax Revenue Shifted to Debt Service
Fund
EXPENSE ASSUMPTIONS:
Retirement Expense - 5.87o increase in rate (confirmed)
Increases to Healthcare costs (3.4 %- 7.5 %)
S:\ADMIN\RATCLIFF\Budget.Overheads.2005.doc
Page 4 of 10
O &M REVENUES, EXPENSES, AND RESERVES
FISCAL YEAR 2003 -2004 THROUGH 2005 -2006
(000 Omitted)
Revenues:
Sewer Service Charge
City of Concord
Other
Total Revenues
Expenses:
Total Net Expenses
Fund Balance -
Beginning Of Year
Revenues Over Expenses
Fund Balance -
End Of Year
Sewer Service Charge Rate
(O &M Portion Only)
Total Sewer Service Charge
Sewer Service Equivalent
S:\ ADMIMRATCLIFF \Budget.Overheads.2005.doc
2003 -2004 Current 2005 -2006
Actual Projected Budget
2004 -2005
$33,936
$32,298
$36,965
6,610
7,045
7,913
3,812
2,931
2,94
44,358
42,274
47,818
42,427
42,880
47,189
9,000
10,931
10,325
1,931
(606)
629
10,931
10,325
10,954
$218
$204
$234
$272 $280 $280
157,968
Page 5 of 10
OPERATING AND MAINTENANCE
2004 -2005 BUDGET COMPARED TO 2005 -2006 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/06
S:\ ADMIMRATCLIFF \Budget.Overheads.2005.doc
2004 -2005 2005 -2006
Budget Budget
$42,140 $47,818
43,891 47,189
1 751 629
$10,954
Increase
(Decrease)
13.5%
7.5c7o
Page 6 of 10
KEY LABOR COSTS
(000 Omitted)
S:\ ADMIMRATCLIFF \Budget.Overheads.2005.doc Page 7 of 10
2004 -2005
2005 -2006
Increase
Budget
Budget
(Decrease)
Salaries & Wages
$19,426
$20,087
$661
Retirement
5,535
6,723
1,188
Medical Insurance
3,725
4,073
348
Dental Insurance
624
653
29
Workers' Compensation
525
607
82
Vacancy Factor
(218)
(425)
(207)
Capitalized Adm.
(2,295)
(2,256)
39
Overhead
All Other
2,036
2,105
69
Total Labor Costs
29 358
31 567
2 209
S:\ ADMIMRATCLIFF \Budget.Overheads.2005.doc Page 7 of 10
KEY INCREASES 2004 -2005 BUDGET
TO 2005 -2006 BUDGET
S:\ ADMIN\ RATCLIFF \Budget.Overheads.2005.doc
page 8 of 10
Dollar Increase
(Decrease)
% Increase
2004 -2005 Budget
$43,890,914
Salaries
660,852
3.4
Benefits
1,548,298
15.6
Chemicals
(51,000)
(4.5)
Utilities
873,830
21.8
Repairs & Maintenance
165,603
6.0
Hauling & Disposal
2,500
.3
Professional & Legal
110,655
29.4
Outside Services
37,320
1.8
Self Insurance
0
-
Materials & Supplies
100,955
6.8
All Other
(151,314)
(10.4)
2005 -2006 Budget
$47,188,613
7.50
S:\ ADMIN\ RATCLIFF \Budget.Overheads.2005.doc
page 8 of 10
DEBT SERVICE FUND
2005 -2006 BUDGET
Revenue $3,888,334
Debt Service
Interest Expense 1,694,304
Principal Payments 2,194,030
TOTAL $3,888,334
S:\ ADMIN\ RATCLIFF \Budget.Overheads.2005.doc
Page 9 of 10
I:I * *Q 1011IQ2aZ, [0a
A RESOLUTION DIRECTING THAT THE FY 2005 -2006
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operation and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users: and
WHEREAS, the District Code provides that the District may elect to collect
current and delinquent charges on the tax rolls as provided by Sections 5470 and
following of the Health & Safety Code; and
WHEREAS, it is considered to be economically and efficient to continue the
existing practice and collect the Sewer Service Charges for the 2005 -2006 fiscal year
on the county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the FY 2005 -2006 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
PASS AND ADOPTED this 2nd day of June, 2005, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NAYS: Members
ABSENT: Members
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Secretary of the Central Contra Costa Sanitary
District, County of Contra Costa, State of
California
Approved as to form:
Kenton L. Alm
District Counsel
SAADMIMRATCLIFF\RESOLUTION 2005- 2006sewerservicecharges.doc
Page 10 of 10
OPERATING AND MAINTENANCE
2004 -2005 BUDGET COMPARED TO 2005 -2006 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/06
5: \ADMIN\RAT4C LIFF\Budget.Overheads.2005.doc
2004 -2005 2005 -2006
Budget Budget
$42,140 $47,818
43,891 47,189
1 751 629
$10,954
4. ot. �
Increase
(Decrease)
13.5%
7.5%
KEY LABOR COSTS
(000 Omitted)
S:\ADMIN\RATCLIFF\Budget.Overheods.2005.doc
2004 -2005
2005 -2006
Increase
Budget
Budget
(Decrease)
Salaries & Wages
$19,426
$20,087
$661
Retirement
5,535
6,723
1,188
Medical Insurance
3,725
4,073
348
Dental Insurance
624
653
29
Workers' Compensation
525
607
82
Vacancy Factor
(218)
(425)
(207)
Capitalized Adm.
(2,295)
(2,256)
39
Overhead
All Other
2,036
2,105
69
29 358
31 567
2 2 9
Total Labor Costs
S:\ADMIN\RATCLIFF\Budget.Overheods.2005.doc
KEY INCREASES 2004 -2005 BUDGET
TO 2005 -2006 BUDGET
S: \A DMIN\RATC LIFF\Budget.Overheads.2005.doc
Dollar Increase
(Decrease)
% Increase
2004 -2005 Budget
$43,890,914
Salaries
660,852
3.4
Benefits
1,548,298
15.6
Chemicals
(51,000)
(4.5)
Utilities
873,830
21.8
Repairs & Maintenance
165,603
6.0
Hauling & Disposal
2,500
.3
Professional & legal
110,655
29.4
Outside Services
37,320
1.8
Self Insurance
0
-
Materials & Supplies
100,955
6.8
All Other
(151,314)
(10.4)
2005 -2006 Budget
$47,188,613
7.5%
S: \A DMIN\RATC LIFF\Budget.Overheads.2005.doc
DEBT SERVICE FUND
2005 -2006 BUDGET
Revenue
Debt Service
Interest Expense
Principal Payments
TOTAL
S:\ADMIN\RATCLIFF\Budgei.Overheods.2005.4doc
$3,888,334
1,694,304
2,194,030
$3,888,334
CCCSD
SELF - INSURANCE FUND
2004 -2005 PROJECTED COMPARED
TO 2005 -2006 BUDGET
Revenue
SIF Allocation from O &M Fund
All Other
Total Revenue
Expenses
Loss Payments
Technical Services
Insurance Premiums
All Other
Total Expenses
Revenue Over Expense
Reserves — End of Year
SAADMIN\RATCLIFROverheads.SIF 05- 06.doc
Projected Budget
2004 -2005 2005 -2006
250,000 250,000
178,000 145,000
$428,000 $395,000
251,000 270,000
65,000 115,000
495,000 510,000
96,000 78,000
$907,000 $973,000
($479,000) ($578,000)
$3,443,388 $2,865,388
L�-b.
PUBLIC HEARING TO CONSIDER
DECLARING CERTAIN DISTRICT LAND SURPLUS AND
AUTHORIZE STAFF TO EXECUTE LEASES FOR
CENTRAL CONTRA COSTA SANITARY DISTRICT PROPERTY
SUGGESTED AGENDA
JUNE 2, 2005
Request Staff Report from Director of Administration Randy Musgraves
2. Hearing
a. Open Public Hearing
b. Receive Public Comments
C. Close Public Hearing
3. Board Deliberation
4. Recommended Action (Motion Required):
a. Adopt resolutions declaring: 4737 Imhoff Place (APN # 159 - 150 -033 and
159 - 150 -037), Animal Shelter (4849 Imhoff Place, APN # 159 - 150 -046
and 159 - 150 -050), Lagiss Property (APN # 159 - 140 -042), and Kiewit
Property (APN # 159- 140 -051) as surplus property and authorize the
General Manager, or his designee, to execute and administer lease
agreements, for periods not to exceed ten years, now and in the future,
consistent with Board direction, on said surplus properties; and
b. Adopt the resolution declaring the surface of the District property adjacent
to the Willows Shopping Center property (APN # 126- 440 -003) as surplus
property and authorize the General Manager, or his designee, to execute
a lease agreement for the surface rights to the property, consistent with
Board direction.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: ,June 2, 2005 No.: 4.b. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTIONS
subject: CONDUCT A PUBLIC HEARING TO DECLARE CERTAIN DISTRICT LAND
SURPLUS AND AUTHORIZE STAFF TO EXECUTE LEASE AGREEMENTS
Submitted ay: Randall M. Musgraves Initiating Dept /Div.:
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
usgraves
�J
K. Alm
d- I
_; l
ISSUE: The Board must conduct a public hearing to declare District land surplus and
authorize staff to execute lease agreements.
RECOMMENDATION: (1) Adopt the resolutions declaring: 4737 Imhoff Place (APN #
159 - 150 -033 and 159 - 150 -037) and Animal Shelter (4849 Imhoff Place, APN # 159-
150 -046 and 159 - 150 -050), Lagiss Property (APN # 159 - 140 -042), and the Kiewit
Property (APN # 159- 140 -051) as surplus property and authorize the General Manger,
or his designee, to execute and administer lease agreements, for periods not to exceed
ten years, now and in the future, consistent with Board direction, on said surplus
properties; and (2) adopt the resolution declaring the surface of the District property
adjacent to the Willows Shopping Center (APN # 126 - 440 -003) as surplus property and
authorize the General Manager, or his designee, to execute a lease agreement for the
surface rights to the property, consistent with Board direction.
FINANCIAL IMPACTS: The District will receive additional rental income. Various
leases would provide income to the District based on actual areas leased and
agreement terms.
ALTERNATIVES /CONSIDERATIONS: The alternative to this action is to abandon
lease income.
BACKGROUND: The District has purchased property in the past for the possible use
and benefit of the District to conduct its business in the interest of the public. Not all of
the land is needed for physical use by the District at this time. It is beneficial to the
public and the District to pursue lease income to assist in District financing. The
Sanitary District Act requires a public hearing in order to execute leases on District
land. Staff requests that the Board conduct a public hearing for each of the five parcels
or sites under consideration for leasing. Staff also requests that the Board authorize
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: CONDUCT A PUBLIC HEARING TO DECLARE CERTAIN DISTRICT LAND
SURPLUS AND AUTHORIZE STAFF TO EXECUTE LEASE AGREEMENTS
staff to enter into short term, routine, market competitive leases for certain of these
District properties and the facilities and structures thereon, including the warehouse
bays at 4737 Imhoff Place. In addition, staff is requesting the authority to administer
and manage the leases to protect the District's interests. This would allow staff to meet
time sensitive proposals or administrative actions. However, leases of long durations
and /or significant financial or public impact would still be submitted to the Real Estate
Committee and then to the Board for approval. All leases are compatible with District
uses. Attached are Resolutions authorizing staff to negotiate, execute and administer
lease agreements at each of the properties. Below is a summary of the condition of
each of the various properties and the requested approvals:
1. 4737 IMHOFF PLACE (WAREHOUSE)
The District currently issues various short-term leases, not exceeding ten years,
on warehouse spaces (bays) located on the property at 4737 Imhoff Place,
Martinez. This property is located directly west of the District Headquarters
Office Building located at 5019 Imhoff Place. The 4737 Imhoff Place building is
a warehouse structure consisting of eleven bays. The terms of the leases and
the turnover of tenants in these bays requires the constant attention of staff and
the District Property Manager.
In order to allow the District to lease this property, for a period not exceeding ten
years, the Board is required to conduct a public hearing and find that the
properties will be used for compatible uses and that it will be of public benefit.
2. 4849 IMHOFF PLACE (ANIMAL SERVICES SHELTER AND RELATED
STRUCTURES)
The Animal Services Shelter (4849 Imhoff Place) property is approximately 1.85
acres. This property is located directly west of the District Headquarters Office
Building located at 5019 Imhoff Place in Martinez.
Staff is currently working with the County to demolish much of the Animal
Shelter, leaving the Administration building for office lease along with the yard
space. The yard will be cleaned up, mobile trailers moved, the barn demolished
and interior fencing removed. The facility's surrounding yard will likely require
paving, at District expense. The County will provide $25,000 for landscaping.
The District's Property Manager is currently exploring the market for the lease of
the Animal Shelter property and the Administration building.
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: CONDUCT A PUBLIC HEARING TO DECLARE CERTAIN DISTRICT LAND
SURPLUS AND AUTHORIZE STAFF TO EXECUTE LEASE AGREEMENTS
In order to allow the District to lease this property, for a period not exceeding ten
years, the Board is required to conduct a public hearing and find that the
properties will be used for compatible uses and that it will be of public benefit.
The formal lease, once negotiated, will be brought back to the Board for input
and approval.
3. LAGISS PROPERTY
This property (approximately 48 acres) is located northeast of Blum Road, at the
end of the road, and the Treatment Plant in Martinez. The District currently
leases the property for livestock grazing which provides a beneficial use to the
District and community (the grazing reduces the fire hazard to the property). In
addition, the tenant repairs all District fencing on the property.
In order to allow the District to lease the Lagiss property, for a period not
exceeding ten years, for agricultural uses, a public hearing is scheduled and a
proposed finding that the property lease is compatible and that it will be of public
benefit has been provided.
4. KIEWIT PROPERTY
This property (approximately 33 acres) is located northeast of the District's
Treatment Plant at 5019 Imhoff Place in Martinez. Separately, the District is
considering the feasibility of filling and grading the Kiewit property to obtain
increased revenue. If this proves feasible, the Board will be asked to approve a
proposal to fill the Kiewit property at a future Board meeting.
In the meantime, Bay Cities Grading and Paving Company has proposed to
lease approximately two to four acres of land on the Kiewit property to
temporarily store ground rock and gravel for approximately six months. The
Board authorized staff to prepare a lease agreement ensuring Bay Cities paid all
preparatory and clean up costs, ensured no dumping of hazardous material and
obtained necessary County permits.
The District has also received a request from Robert Chapman, C & R Ranch, to
lease the Kiewit property to temporarily graze livestock for approximately one
month, at $50 per month, on a short term basis. This would eliminate the cost to
disk the property and reduce the fire hazard to the District. In addition, Mr.
Chapman has agreed to repair the perimeter fencing for the District at no
additional charge. A water trough is the only item that will be temporarily located
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: CONDUCT A PUBLIC HEARING TO DECLARE CERTAIN DISTRICT LAND
SURPLUS AND AUTHORIZE STAFF TO EXECUTE LEASE AGREEMENTS
on the property. Mr. Chapman meets the District's insurance requirements. This
lease will be secondary and will not impact the Bay Cities lease.
Staff desires to have the livestock graze the Kiewit property while Bay Cities
Grading and Paving Company obtains their use permit from the County. Mr.
Chapman has assured the District that the livestock can be moved within one
day of notice and understands the District's intent to lease to Bay Cities Grading
and Paving Company. Bay Cities has no objections to Mr. Chapman's lease.
The two proposed leases, therefore, seem to be complementary.
In order to allow the District to lease the Kiewit Property for short term uses, for a
period not exceeding one year, the Board is required to conduct a public hearing
and find that the property will be used for compatible uses and that it will be of
public benefit.
5. WILLOWS CENTER CONCORD, LLC.
The land subject to the proposed surface rights lease is a strip of land the
District owns in fee and serves as a right of way corridor for the existing 72 -inch
diameter A -Line Interceptor. The strip of land is between the Willows Shopping
Center in Concord and Interstate 680. The District has been leasing the surface
of the right of way to the Willows Center for parking since 1983. Under the
existing lease, the District receives $4000 per year.
Renewal of the existing lease with the Willows was delayed by a proposal from
the shopping center to construct a portion of a drive thru for Krispy Kreme
Donuts restaurant on the District's right of way. This proposal was eventually
rejected by staff due to access restrictions imposed by the building design.
Another factor delaying the lease renewal was the simultaneous negotiations for
easements needed by the District to construct the future A -Line Relief
Interceptor. These easements were submitted to the Board for acceptance on
May 19, 2005.
Staff is requesting authority for the President of the Board to execute a lease
agreement for surface rights and approval for staff to administer the lease with
Willows Center. Concord, LLC (Willows). The annual rent of the 10 -year term
lease is $11,900, with yearly increases at the lesser of 4% or CPI (San
Francisco Bay Area Urban Consumer Price Index).
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: CONDUCT A PUBLIC HEARING TO DECLARE CERTAIN DISTRICT LAND
SURPLUS AND AUTHORIZE STAFF TO EXECUTE LEASE AGREEMENTS
The proposed lease will not adversely impact operation or maintenance of the
facilities within the subject right of way. Additionally, Legal Counsel has
reviewed the lease document and incorporated liability conditions to protect the
District.
Furthermore, in order to allow the District to lease the surface rights, for a period
not exceeding ten years, the Board is required to conduct a public hearing and
find that the property will be used for compatible uses and that it will be of public
benefit.
RECOMMENDED BOARD ACTION: (1) Adopt the resolutions declaring: 4737 Imhoff
Place (APN # 159 - 150 -033 and 159 - 150 -037), Animal Shelter (4849 Imhoff Place, APN
# 159 - 150 -046 and 159 - 150 -050), Lagiss Property (APN # 159 - 140 -042), and the
Kiewit Property (APN # 159- 140 -051) as surplus property and authorize the General
Manger, or his designee, to execute and administer lease agreements, for periods not
to exceed ten years, now and in the future, consistent with Board direction, on said
surplus properties; and (2) adopt the resolution declaring the surface of the District
property adjacent to the Willows Shopping Center property (APN # 126- 440 -003) as
surplus property and authorize the General Manger, or his designee, to execute a
lease agreement for the surface rights to the property, consistent with Board direction.
} A e- r
Legend
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Central Contra Costa
Sanitary District P
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RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PARCEL OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO NEGOTIATE,
EXECUTE AND ADMINISTER LEASES FOR WAREHOUSE SPACES
LOCATED AT 4737 IMHOFF PLACE
WHEREAS, the District owns approximately one and a half (1.5) acres at 4737
Imhoff Place, just west of the Martinez Treatment Plant, as shown in Exhibit A; and
WHEREAS, said parcel is identified more specifically as APN # 159 - 150 -033 and
159 - 150 -037; and
WHEREAS, this parcel features a preexisting, permitted warehouse structure
with eleven loading bays that has been used for many years for commercial and light
industrial uses, storage and loading and unloading uses, in conformity with the local
zoning code and land use regulations; and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the proposed lease of this parcel and the warehouse
structure thereon for light industrial and warehousing uses would be compatible with
surrounding uses and zoning and land use regulations and provide a public benefit; and
WHEREAS, the District seeks to continue to allow the use of the warehouse
facility by outside parties, which could be done without modification or with only minor
alterations to the land; and
WHEREAS, there is typically high tenant turnover in the warehouse leasing
market, thereby requiring prompt and immediate action by warehouse administrators to
fill vacancies and, when necessary, to bring eviction proceedings against delinquent or
defaulting tenants.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the 4737 Imhoff Place property is surplus and unnecessary to the District's current
needs. Furthermore, the Board of Directors finds that the proposed lease and use of
the subject property are compatible with the District's activities and functions.
2. That, after holding a noticed public hearing, the Board of Directors finds
that the continued operation and lease of the loading and unloading bays within the
warehouse structure at 4737 Imhoff Place would provide a public benefit by generating
funds for the District's important duties and functions, and maintaining the availability of
assets for the District's current and future use.
3. That the General Manager or his designee are authorized to negotiate,
execute, and administer lease agreements for each of the eleven bays at the
warehouse and appurtenant structures and access ways located at 4737 Imhoff Place,
for a term not to exceed ten years. Such leases shall be made at competitive market
rates to private parties which have uses compatible with the activities, duties and
functions of the District.
4. That the General Manager or his designee are authorized to fill vacancies,
evict delinquent or defaulting tenants, and conduct other day -to -day warehouse leasing
activities as they might arise, without seeking further authorization or permission from
the Board of Directors, so long as the proposed uses of such lessees are consistent
with the warehousing activities considered herein. This delegation of authority shall be
subject to review every five years, starting from the date of the adoption of this
resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall still present any proposed lease of the abovementioned property
or facility that exceeds ten years in length, or might significantly impact District business
or the community, pose a financial or physical risk to the District, or be incompatible with
District activities, functions or duties, to the Board of Directors for full consideration,
review and approval prior to execution.
6. That the proposed lease and operation of the warehouse facility located at
4737 Imhoff Place are exempt from the requirements of the California Environmental
Quality Act (CEQA) pursuant to 14 Cal. Code Regs. §§ 15301 (existing facilities); 15304
(minor alterations to land).
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Doc. 758438.4
RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PORTION OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO MAKE MINOR
ALTERATIONS TO PROPERTY AND TO NEGOTIATE
POSSIBLE LEASES FOR THE PROPERTY AND FACILITIES
LOCATED AT 4849 IMHOFF PLACE AND TO EXECUTE AND ADMINISTER SUCH
LEASES IN THE EVENT OF FURTHER APPROVAL FROM THE BOARD
WHEREAS, the District owns approximately two acres (1.85 acres) at 4849 Imhoff
Place, just west of the Martinez Treatment Plant, as shown in Exhibit A; and
WHEREAS, said parcel is identified more specifically as APN # 159 - 150 -046 and
159 - 150 -050; and
WHEREAS, the parcel at 4849 Imhoff Place features preexisting animal kennels,
an administrative office building, mobile trailers, interior fencing, a barn and an area for
on -site vehicle parking; and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the possible lease of the parcel and the administrative office
building thereon for light industrial, administrative, office and commercial uses would be
compatible with surrounding uses and zoning and land use regulations and provide a
public benefit; and
WHEREAS, the District's Property Manager has opined that this property and the
administrative office building might be used by outside parties without modification or
with only minor alterations or removals of existing facilities and structures for light
industrial, administrative, office and commercial uses, such as administrative or office
services, on -site parking of vehicles, and the storage of limited amounts of construction
equipment or supplies; and
WHEREAS, there is typically high tenant turnover in the light industrial, office and
commercial lease markets, thereby requiring prompt and immediate action by property
administrators to fill vacancies and, when necessary, to bring eviction proceedings
against delinquent or defaulting tenants.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the 4849 Imhoff Place property is surplus and unnecessary to the District's current
needs. Furthermore, the Board of Directors finds that the possible lease and use of the
subject property are compatible with the District's activities and functions and the uses
of surrounding properties, and would fully comply with local land use requirements and
zoning.
2. That, after holding a noticed public hearing, that the continued operation
and minor upgrade, alteration and lease of the parcel at 4849 Imhoff Place and the
administrative office building thereon would provide a public benefit by generating
funds for the District's important duties and functions, improving the property and
increasing the assets available to the District for current and future use.
3. That the General Manager or his designee are authorized to make minor
alterations, such as the removal of interior fencing, the kennels and the barn, the
relocation of the mobile trailers, the cleaning of yard space, and the installation of
landscaping and paving, to the property and structures at 4849 Imhoff Place, and to
negotiate or explore the possibilities of leasing the property at the direction of the Real
Estate Committee. Any specific proposed lease and lessee would be brought back to
the full Board of Directors for consideration, review and approval.
4. That the General Manager or his designee, after the approval of a specific
initial lessee and lease use by the Board of Directors, is authorized to fill vacancies,
evict delinquent or defaulting tenants, and conduct other day -to -day property leasing
activities as they might arise, without seeking further authorization or permission from
the Board of Directors, so long as the proposed uses of such lessees are consistent
with the light industrial, administrative, office and commercial uses considered herein.
This delegation of authority shall be subject to review every five years, starting from the
date of the adoption of this resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall present any proposed lease of the abovementioned property or
facility that exceeds ten years in length, or might significantly impact District business or
the community, pose a financial or physical risk to the District, or be incompatible with
District activities, functions or duties, to the Board of Directors for full consideration,
review and approval prior to execution.
6. That the preparation and minor alterations described herein to the
structures at 4849 Imhoff Place are exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to 14 Cal. Code Regs. §§ 15301 (existing
facilities); 15304 (minor alterations to land). Further CEQA compliance issues shall be
addressed when a specific use of the property and /or an initial lease agreement are
authorized by the Board of Directors.
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Doc. 758490.2
RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PORTION OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO NEGOTIATE,
EXECUTE AND ADMINISTER LEASES FOR THE LAGISS PROPERTY
WHEREAS, the District owns approximately forty -eight (48) acres of land north
west of the Martinez Treatment Plant, as shown in Exhibit A, and sometimes called the
Lagiss Property; and
WHEREAS, the Lagiss Property is more specifically described as APN # 159-
140 -042; and
WHEREAS, the Lagiss Property is currently being leased for livestock grazing
and has fencing maintained by the tenant; and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the proposed lease of the parcel for the continued exercise
of livestock grazing or agrarian uses would be compatible with surrounding uses and
zoning and land use regulations and provide a public benefit; and
WHEREAS, the livestock and agricultural lease market is subject to seasonal
conditions and tenant turnover, thereby requiring prompt and immediate action by
property administrators to fill vacancies and, when necessary, to bring eviction
proceedings against delinquent or defaulting tenants.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the Lagiss Property is surplus and unnecessary to the District's current needs.
Furthermore, the Board finds that the proposed lease and use of the subject property
are compatible with the District's activities and functions and the uses of surrounding
properties, and would fully comply with local land use requirements and zoning.
2. That, after holding a noticed public hearing, the Board of Directors finds
that the continued operation and lease of the Lagiss Property for livestock and agrarian
purposes would provide a public benefit by generating funds for the District's important
duties and functions, reducing potential fire hazards to the property through the clearing
or trimming of vegetation, and possible tenant maintenance of fencing and other
improvements; and
3. That the General Manager or his designee is authorized to negotiate,
execute and administer lease agreements for the property for livestock or agrarian
purposes for a term not in excess of ten years. Such leases shall be made at
competitive market rates to private parties which have uses compatible with the
activities, duties and functions of the District.
4. That the General Manager or his designee is authorized to conduct
general property management and lease administration activities as they might arise,
such as the execution of subordination agreements and other documents, without
seeking further authorization or permission from the Board of Directors, so long as the
proposed uses of such lessees are consistent with the livestock grazing and agrarian
uses considered herein. This delegation of authority shall be subject to review every
five years, starting from the date of the adoption of this resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall present any proposed lease of either of the abovementioned
properties or facilities that exceeds ten years in length, or might significantly impact
District business or the community, pose a financial or physical risk to the District, or be
incompatible with District activities, functions or duties, to the Board of Directors for full
consideration, review and approval prior to execution.
6. That the proposed lease, operation, and minor alteration described herein
of existing structures and facilities at the Lagiss Property are exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to 14 Cal.
Code Regs. §§ 15301 (existing facilities); 15302 (replacement or reconstruction of
existing structures or facilities); 15303 (new construction or conversion of small
structures); 15304 (minor alterations to land).
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
758564:802 -001
RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PORTION OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO NEGOTIATE,
EXECUTE AND ADMINISTER SHORT TERM LEASES FOR THE KIEWIT PROPERTY
WHEREAS, the District owns approximately thirty -three (33) acres of land east of
the Martinez Treatment Plant, as shown in Exhibit A, and commonly called the Kiewit
Property; and
WHEREAS, the Kiewit Property is more specifically identified as APN # 159 -140-
051; and
WHEREAS, the Kiewit Property has historically been used, in part, for
agricultural and livestock uses; and
WHEREAS, the District has put out a request for proposals (RFP No. 04- 05 -22;
D.P. No. 8172) for the possible conduct of a fill project on the site at some point in the
future, which would be subject to separate review and consideration by the Board of
Directors and separate compliance procedures under the California Environmental
Quality Act; and
WHEREAS, before the possible conduct of the abovementioned fill project, the
District has received requests and expressions of interest regarding the short term lease
of the Kiewit property for such uses as livestock grazing, the storage of construction
equipment and supplies, off - street vehicle parking, the storage of trees and plants for
landscaping purposes, and use as a staging area for construction equipment and
vehicles; and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the proposed short term lease of the Kiewit Property for
livestock grazing, storage, vehicle parking or construction staging uses would be
compatible with surrounding uses and zoning and land use regulations and provide a
public benefit; and
WHEREAS, the short term lease market for the aforementioned uses is subject
to changing weather and economic conditions and tenant turnover, thereby requiring
prompt and immediate action by property administrators to fill vacancies and, when
necessary, to bring eviction proceedings against delinquent or defaulting tenants.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the Kiewit Property is surplus and unnecessary to the District's current needs.
Furthermore, the Board of Directors finds that the proposed leases for short term use of
the subject property, such as for livestock grazing, construction equipment and supply
storage, off - street vehicle parking, storage of landscaping supplies and equipment, or
use as a staging area for construction equipment and vehicles purposes, are compatible
with the District's activities and functions and the uses of surrounding properties, and
would fully comply with local land use requirements and zoning.
2. That, after holding a noticed public hearing, the Board of Directors finds
that the short term operation and lease of the Kiewit Property for livestock grazing,
construction equipment and supply storage, off - street vehicle parking, storage of
landscaping supplies and equipment, or use as a staging area for construction
equipment and vehicles purposes would provide a public benefit by generating funds for
the District's important duties and functions, reducing potential fire hazards to the
property through the clearing or trimming of vegetation, and possible creation of minor
improvements by tenants; and
3. That the General Manager or his designee is authorized to negotiate,
execute and administer short term lease agreements for the property for livestock
grazing, construction equipment and supply storage, off - street vehicle parking, storage
of landscaping supplies and equipment, or use as a staging area for construction
equipment and vehicles, for a term not in excess of one year. Such short term leases
shall be made at competitive market rates to private parties which have uses compatible
with the activities, duties and functions of the District.
4. That the General Manager or his designee is authorized to fill vacancies,
evict delinquent or defaulting tenants, and conduct other day -to -day property leasing
activities as they might arise, without seeking further authorization or permission from
the Board of Directors, so long as the proposed uses of such short term lessees are
consistent with the uses considered herein and the leases do not exceed one year in
length. This delegation of authority shall be subject to review every five years, starting
from the date of the adoption of this resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall present any proposed lease of the Kiewit Property that exceeds
one year in length, or might significantly impact District business or the community,
pose a financial or physical risk to the District, or be incompatible with District activities,
functions or duties, to the Board of Directors for full consideration, review and approval
prior to execution.
6. That the proposed lease, operation, and minor alteration described herein
of existing structures and facilities at the Kiewit Property are exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to 14 Cal.
Code Regs. §§ 15301 (existing facilities); 15303 (new construction or conversion of
small structures); 15304 (minor alterations to land).
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
758615.1
RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PORTION OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO NEGOTIATE,
EXECUTE AND ADMINISTER LEASES FOR
THE SURFACE RIGHTS TO DISTRICT PROPERTY LOCATED BETWEEN
THE WILLOWS SHOPPING CENTER AND HIGHWAY 680 IN CONCORD
WHEREAS, the District owns a strip of land in fee as shown in Exhibit A, and
which serves as a right -of -way corridor for the underground 72 -inch diameter A -Line
Interceptor, located between the Willows Shopping Center in Concord and Interstate
680; and
WHEREAS, said parcel is more specifically described as APN # 126- 440 -003;
and
WHEREAS, the District is currently renting the surface rights of said property for
landscaping and parking uses to Willows Shopping Center; and
WHEREAS, the District has recently received an offer to renew the lease of the
surface rights of said property for a 10 -year term with an annual rent of $11,900,
increased at the lesser of 4% or CPI (San Francisco Bay Area Urban Consumer Price
Index); and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the proposed renewal of the surface rights lease would be
compatible with surrounding uses and zoning and land use regulations and provide a
public benefit.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the surface rights to the Willows property is surplus and unnecessary to the
District's current needs. Furthermore, the Board of Directors finds that the proposed
lease and use of the subject property are compatible with the District's activities and
functions and the uses of surrounding properties, and would fully comply with local land
use requirements and zoning.
2. That, after holding a noticed public hearing, the Board of Directors finds
that the continued operation and lease of the surface rights to the abovementioned
property would provide a public benefit by generating funds for the District's important
duties and functions and making aesthetic and utilitarian improvements to the surface of
the property; and
3. That the Board President shall execute and that staff is authorized to
administer the renewal of the lease agreement with Willows Shopping Center. This
renewal does not exceed ten years in length and is made at competitive market rates to
a private party which has uses that are compatible with the activities, duties and
functions of the District.
4. That the General Manager or his designee is authorized to conduct
general property management and lease administration activities as they might arise,
such as the execution of subordination agreements and other documents, without
seeking further authorization or permission from the Board of Directors, so long as the
proposed uses of the lessees are consistent with the parking and landscaping uses
considered herein. This delegation of authority shall be subject to review every five
years, starting from the date of the adoption of this resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall present any proposed lease of the abovementioned property
that exceeds ten years in length, or might significantly impact District business or the
community, pose a financial or physical risk to the District, or be incompatible with
District activities, functions or duties, to the Board of Directors for full consideration,
review and approval prior to execution.
6. That the proposed lease and operation described herein of the
abovementioned parcel is exempt from the requirements of the California Environmental
Quality Act (CEQA) pursuant to 14 Cal. Code Regs. §§ 15301 (existing facilities); 15304
(minor alterations to land).
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
758582.1
4 b.
4737 IMHOFF PLACE
WAREHOUSE
• 4737 Imhoff Place is a large warehouse comprised of 11
bays.
• District can expect approximately $140,000 annual lease
income.
• Approximately half the leases are annual and half are 3 -5
year leases.
• Leases are market competitive.
• Staff is requesting Board authority to execute and administer
leases.
• Delegation of authority will be reviewed by the Board every
5 years.
4849 IMHOFF PLACE
ANIMAL SHELTER
• The County Animal Services has moved.
• Staff has met with the County to identify unneeded facilities
and structures.
• The County has processed payment for May and June rent
along with $25,000 for landscaping.
• An estimate to demolish unwanted structures is being
prepared by the County.
• The District's Property Manager will market the lease of the
property.
• The lease will be brought to the Board through the Real
Estate Committee.
• Significant changes to lease would come back to the Board
through the Real Estate Committee.
• Leases are NOT to exceed 10 years.
• Staff is requesting Board authority to administer a lease once
approved by the Board.
• Delegation of authority will be reviewed by the Board every
5 years.
LAGISS PROPERTY
• Currently the District is leasing the property for livestock
grazing
• The lease will be brought to the Board through the Real
Estate Committee.
• Significant changes to lease would come back to the Board
through the Real Estate Committee.
• Leases are NOT to exceed 10 years.
• Staff is requesting Board authority to execute and administer
leases for livestock or agrarian uses.
• Delegation of authority will be reviewed by the Board every
5 years.
KIEWIT PROPERTY
• The District is currently seeking proposals to fill the property
with clean soil.
• Requests have been received to graze livestock and
temporarily store reprocessed rock and gravel on the
property.
• Livestock grazing will reduce the fire hazard of the property
and repair perimeter fencing.
• Temporary rock storage will increase District lease revenues.
• Consideration to County Quarry for truck staging on the
property has been granted by the Board.
• Consideration to Contra Costa Topsoil for relocation to the
property has been granted by the Board.
• The fill project will be brought to the Board through the Real
Estate Committee.
• Significant changes to lease would come back to the Board
through the Real Estate Committee.
• Leases are NOT to exceed 10 years.
• Staff is requesting Board authority to execute and administer
leases for livestock or agrarian uses.
• Delegation of authority will be reviewed by the Board every
5 years.
Legend
55
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RESOLUTION NO. 2005-
A RESOLUTION DECLARING
A PORTION OF DISTRICT LAND SURPLUS AND
AUTHORIZING THE GENERAL MANAGER, OR HIS DESIGNEE, TO NEGOTIATE,
EXECUTE AND ADMINISTER SHORT TERM LEASES FOR THE KIEWIT PROPERTY
WHEREAS, the District owns approximately thirty -three (33) acres of land east of
the Martinez Treatment Plant, as shown in Exhibit A, and commonly called the Kiewit
Property; and
WHEREAS, the Kiewit Property is more specifically identified as APN # 159 -140-
051; and
WHEREAS, the Kiewit Property has historically been used, in part, for
agricultural and livestock uses; and
WHEREAS, the District has put out a request for proposals (RFP No. 04- 05 -22;
D.P. No. 8172) for the possible conduct of a fill project on the site at some point in the
future, which would be subject to separate review and consideration by the Board of
Directors and separate compliance procedures under the California Environmental
Quality Act; and
WHEREAS, before the possible conduct of the abovementioned fill project, the
District has received requests and expressions of interest regarding the short term lease
of the Kiewit property for such uses as livestock grazing, the storage of construction
equipment and supplies, off - street vehicle parking, the storage of trees and plants for
landscaping purposes, and use as a staging area for construction equipment and
vehicles; and
WHEREAS, the Board of Directors held a noticed public hearing on June 2,
2005, to determine whether the proposed short term lease of the Kiewit Property for
livestock grazing, storage, vehicle parking or construction staging uses would be
compatible with surrounding uses and zoning and land use regulations and provide a
public benefit; and
WHEREAS, the short term lease market for the aforementioned uses is subject
to changing weather and economic conditions and tenant turnover, thereby requiring
prompt and immediate action by property administrators to fill vacancies and, when
necessary, to bring eviction proceedings against delinquent or defaulting tenants.
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
1. That, after holding a noticed public hearing, the Board of Directors finds
that the Kiewit Property is currently unnecessary for the performance of the District's
purposes, functions, and duties, although this assessment may change at some point in
the future as conditions and factors evolve. swFpIws and URReGessaFy to the Dio +rin+'s
Furthermore, the Board of Directors finds that the proposed leases for
short term use of the subject property, such as for livestock grazing, construction
equipment and supply storage, off - street vehicle parking, storage of landscaping
supplies and equipment, or use as a staging area for construction equipment and
vehicles purposes, are compatible with the District's activities and functions and the
uses of surrounding properties, and would fully comply with local land use requirements
and zoning.
2. That, after holding a noticed public hearing, the Board of Directors finds
that the short term operation and lease of the Kiewit Property for livestock grazing,
construction equipment and supply storage, off - street vehicle parking, storage of
landscaping supplies and equipment, or use as a staging area for construction
equipment and vehicles purposes would provide a public benefit by generating funds for
the District's important duties and functions, reducing potential fire hazards to the
property through the clearing or trimming of vegetation, and possible creation of minor
improvements by tenants; and
3. That the General Manager or his designee is authorized to negotiate,
execute and administer short term lease agreements for the property for livestock
grazing, construction equipment and supply storage, off - street vehicle parking, storage
of landscaping supplies and equipment, or use as a staging area for construction
equipment and vehicles, for a term not in excess of one year. Such short term leases
shall be made at competitive market rates to private parties which have uses compatible
with the activities, duties and functions of the District.
4. That the General Manager or his designee is authorized to fill vacancies,
evict delinquent or defaulting tenants, and conduct other day -to -day property leasing
activities as they might arise, without seeking further authorization or permission from
the Board of Directors, so long as the proposed uses of such short term lessees are
consistent with the uses considered herein and the leases do not exceed one year in
length. This delegation of authority shall be subject to review every five years, starting
from the date of the adoption of this resolution.
5. That, notwithstanding the above authorizations and delegation, the
General Manager shall present any proposed lease of the Kiewit Property that exceeds
one year in length, or might significantly impact District business or the community,
pose a financial or physical risk to the District, or be incompatible with District activities,
functions or duties, to the Board of Directors for full consideration, review and approval
prior to execution.
6. That the proposed lease, operation, and minor alteration described herein
of existing structures and facilities at the Kiewit Property are exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to 14 Cal.
Code Regs. §§ 15301 (existing facilities); 15303 (new construction or conversion of
small structures); 15304 (minor alterations to land).
7. That each portion of this resolution is severable. Should any portion of
this resolution be adjudged to be invalid and unenforceable by a body of competent
jurisdiction, then the remaining resolution portions shall be and continue in full force and
effect.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
758615.24
4
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005
Type of Action: AUTHORIZE AWARD
No.: 6.a. BIDS AND AWARDS
Subject: AUTHORIZE AWARD OF A CONTRACT FOR TELEVISION INSPECTION
OF SANITARY SEWERS TO ROTO- ROOTER FOR THE TV INSPECTION
PROGRAM PROJECT, DISTRICT PROJECT NO. 5547, PHASE 4
Submitted By: Initiating Dept✓Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
o y cki W. Brennan A. Farrell Charle Batts,
General Manager
ISSUE: On May 20, 2005, sealed bids were received and opened for a contract for the
Television Inspection of Sanitary Sewers Project, District Project No. 5547, Phase 4.
The Board of Directors must authorize award of the contract or reject bids within 50
days of bid opening.
RECOMMENDATION: Authorize award of a Television Inspection contract in the
amount of $796,454 for the Television Inspection of Sanitary Sewers Project,
District Project No. 5547, Phase 4, to Roto- Rooter for one year, with an optional
extension to a second year.
FINANCIAL IMPACTS: Approximately $836,454 for the first year and $850,000 for the
optional second year.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The purpose of the District -wide TV Inspection Program is to inspect
all existing sewers and develop a comprehensive assessment of the District's collection
system. This information is being used to identify and prioritize sewer rehabilitation and
replacement projects. The District -wide TV Inspection Program is a large- scale,
multi -year effort to CCTV inspect the entire District collection system. To date, three
phases of the TV Inspection Program have been completed in Orinda and Walnut
Creek, representing 1,400,000 feet out of a total of 7,500,000 feet in the District. This
fourth year of the program will inspect 950,000 feet of sewers in the first year in
Lafayette and a portion of Pleasant Hill.
Three sealed bids were received and publicly opened on May 20, 2005. A summary of
bids received is shown in Attachment 1. Capital Projects Division staff conducted a
technical and commercial review of the bids and determined that the bid submitted by
Roto- Rooter is the lowest responsible bid. This is the fourth time that Roto- Rooter has
Page 1 of 4
POSITION PAPER
Board Meeting Date: June 2, 2005
subject: AUTHORIZE AWARD OF A CONTRACT FOR TELEVISION INSPECTION
OF SANITARY SEWERS TO ROTO -ROOTER FOR THE TV INSPECTION
PROGRAM PROJECT, DISTRICT PROJECT NO. 5547, PHASE 4
been the successful bidder. Roto- Rooter has performed well on the previous three
contracts.
The District will administer the television inspection contract and provide inspection and
CCTV inspection data review. This contract is a price agreement contract that allows
for increasing or decreasing the quantities actually completed. District staff may
exercise an option for an additional year of work at the bid prices, provided the initial
work is successful and the prices favorable to the District. This project is included in the
Fiscal Year 2005 -2006 Capital Improvement Budget (CIB). The funds required to
complete both the first year and the optional additional year of this project, as shown in
Attachment 2, are $1,686,454.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15262, since it will provide
information for design of sewer improvements and will not have a legally binding effect
on later activities. Authorization of the award of the contract will establish the Board of
Director's independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a television inspection contract
in the amount of $796,454 for the Television Inspection of Sanitary Sewers Project,
District Project No. 5547, Phase 4, to Roto- Rooter for one year, with an optional
extension to a second year.
hPosition Papers\2005Wune \5547 Award N Insp Contract.DOC Page 2 of 4
ATTACHMENT 1
Central Contra Costa Sanitary District
SUMMARY OF BIDS
Project No.: 5547, Phase 4 Date: May 20, 2005
Project Name: Television Inspection Program Project
Location: District Service Area - Lafayette Engineer's Est.: $1,000,000
No
BIDDER
BID PRICE
Name & address
Roto- Rooter
1
195 Mason Circle
$796,454.45
Concord, CA 94520
Downstream Services
2
2855 Progress Place
$894,772.31
Escondido, CA 92029
Gelco Services, Inc.
3
1705 Salem Industrial Drive, NE
$1,319,074.50
Salem, OR 97303
4
5
6
BIDS OPENED BY /s/ Elaine Boehme DATE May 20, 2005 SHEET NO. 1 OF 1
Page 3 of 4
ATTACHMENT 2
TELEVISION INSPECTION OF SANITARY SEWERS
DISTRICT PROJECT NO. X5547 - Phase 4
ITEM
DESCRIPTION
TOTAL
PERCENT OF
ESTIMATED
CONTRACT COST
1
Contract Cost
$796,454
Contract Subtotal
$796,454
2
Contract Administration/inspection
$50,000
6.2%
3
Pre -bid Expenditures
$15,000
1.9%
4
Total Project Cost
$861,454
3.1%
5
Funds Allocated to Date
$25,000
6
Allocation Required to Complete
Project for First Year
$836,454
Additional Year /Footage
7
Adding 950,000 feet to contract
$800,000
8
Additional contract administration
$50,000
Total additional cost
$850,000
Additional Allocation Required to
Complete Total Footage
$1,686,454
hPosition Papers\2005\June \5547 - Attachment 2.doc Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 6.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD / AUTHORIZE AGREEMENT
subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO DARCY &
HARTY CONSTRUCTION, INC. FOR THE VESSING SEWER RENOVATION
PROJECT, DISTRICT PROJECT NO. 5646, AND AUTHORIZE STAFF TO
NEGOTIATE A JOINT POWERS AGREEMENT WITH THE CITY OF PLEASANT
HILL FOR THE VESSING SEWER RENOVATION PROJECT
Submitted By: Initiating Dept./Div.:
Alexander Mestetsky, Engineering / Capital Projects
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
1A A4 A. Mestetsky ecki W. Bre an A. Farrell 4Generalan
ISSUE: On May 24, 2005, sealed bids were received and opened for the construction
of the Vessing Sewer Renovation Project, District Project No. 5646. The Board of
Directors must authorize award of the contract or reject bids within 50 days of the bid
opening. The Board of Directors' authorization is required for agreements with other
public agencies.
RECOMMENDATION: Authorize award of a construction contract. Authorize staff to
negotiate a Joint Powers Agreement (JPA) with the City of Pleasant Hill (City) for the
Hoover Court Slide Repair as part of the Vessing Sewer Renovation Project, DP 5646.
FINANCIAL IMPACTS: Approximately $4,892,500, including design, bid price,
contingency, City's work, and construction management. Approximately $121,000 will
be reimbursed by the City of Pleasant Hill if they decide to proceed with their project.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The District's 1,500 miles of collection sewers have pipe segments
that range in age from new to over 100 -years old. Some of these pipe segments are at
the end of their useful life. This is evidenced by high maintenance costs and increases
in call -outs by Collection System Operations Division (CSOD).
In 1991, the District implemented a sewer renovation program. Since that time, an
annual allowance for this program has been included in the Capital Improvement
Budget and Plan. This program is an ongoing series of projects. Candidate sewer line
segments are identified, evaluated, and placed on a priority list for replacement and /or
renovation. The Vessing Sewer Renovation Project will renovate or replace several
hPosition Papers\2005 \June \5646 - Vessing PP Award.doc Page 1 of 6
POSITION PAPER
Board Meeting Date: June 2, 2005
subject. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO DARCY &
HARTY CONSTRUCTION, INC. FOR THE VESSING SEWER RENOVATION
PROJECT, DISTRICT PROJECT NO. 5646, AND AUTHORIZE STAFF TO
NEGOTIATE A JOINT POWERS AGREEMENT WITH THE CITY OF PLEASANT
HILL FOR THE VESSING SEWER RENOVATION PROJECT
critical line segments identified in the City of Pleasant Hill and unincorporated Contra
Costa County area.
The Vessing Sewer Renovation Project will reconstruct approximately 14,000 linear feet
of 8 -, 10 -, 12 -, and 15 -inch sewer lines (see Attachment 1 for map). Approximately
6,600 feet of sewer is located in the public right of way and about 7,000 feet in
easements and private streets. Construction of the sewers in easements will involve
close cooperation with customers for site access and restoration.
The City of Pleasant Hill has requested the District to include in its Vessing Sewer
Renovation Project the repair of the Hoover Court Slide. The slide repair project is
immediately adjacent to the District's pipeline alignment. This will require a JPA. It is
proposed that the City pay 100 percent of the slide repair costs plus a markup to
compensate the District for its staff time. The construction contract gives the District
the ability to delete the City's portion of the work from the project without any financial
impacts. It is anticipated that the City will make a decision as to the extent of its
participation no later than June 30, 2005. If the City decides to participate, the JPA will
be brought to the Board for consideration at a future Board meeting.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction is $3,300,000. This project was advertised on May 2 and 9,
2005. Two sealed bids ranging from $3,398,225 to $4,075,080 were received and
publicly opened on May 24, 2005. The Engineering Department conducted a technical
and commercial review of the bids and determined that Darcy & Harty Construction, Inc.
is the lowest responsive bidder with a bid amount of $3,398,225. A summary of bids
received is shown in Attachment 2.
District staff will administer the construction contract and will provide construction
inspection, survey, office engineering, and submittal review. The budget provides for a
temporary inspector, which is the subject of a separate Position Paper before the Board
today for consideration. The construction of the Vessing sewers is included in the
Fiscal Year 2005 -2006 Capital Improvement Budget (CIB) on page CS - 18. The funds
required to complete this project, as shown in Attachment 3, are $4,346,500. The total
cost of the Vessing Sewer Renovation Project is anticipated to be $4,892,500. The City
of Pleasant Hill will reimburse the District approximately $121,000 if they choose to
participate.
Staff has conducted a cash -flow analysis of the Sewer Construction Fund and
concluded that adequate funds are available for this project.
hPosition Papers\2005\June \5646 - Vessing PP Award.doc Page 2 of 6
POSITION PAPER
Board Meeting Date: June 2, 2005
subject. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO DARCY &
HARTY CONSTRUCTION, INC. FOR THE VESSING SEWER RENOVATION
PROJECT, DISTRICT PROJECT NO. 5646, AND AUTHORIZE STAFF TO
NEGOTIATE A JOINT POWERS AGREEMENT WITH THE CITY OF PLEASANT
HILL FOR THE VESSING SEWER RENOVATION PROJECT
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves
the replacement or reconstruction of existing facilities with negligible or no expansion of
dry- weather capacity. Authorization of the construction contract for this project will
establish the Board of Director's independent finding that the project is exempt from
CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $3,398,225 for the construction of the Vessing Sewer Renovation Project,
District Project No. 5646, to Darcy & Harty Construction, Inc., the lowest responsive
bidder. Authorize staff to negotiate a Joint Powers Agreement with the City of Pleasant
Hill.
hPosition Papers\2005\June \5646 - Vessing PP Award.doc Page 3 of 6
� SITE LOCATION
Central Contra Costa Drawing No.
Sanitary District VESSING SEWER RENOVATION PROJECT
CCCSD PROJECT NO. 5646
Page 4 of 6
ATTACHMENT 2
VESSING SEWER RENOVATION
DISTRICT PROJECT NO. 5646
SUMMARY OF BIDS
Project No.: 5646 Date: May 24, 2005
Project Name: Vessing Sewer Renovation Project
Location: Multiple sites in Pleasant Hill, California Engineer's Est.: $3,300,000
No
BIDDER
BID PRICE
Name & address
California Trenchless, Inc.
1
2283 Dunn Road
$4,075,080
Hayward, CA 94545
Darcy & Harty Construction, Inc.
2
1300 Carroll Avenue
$3,398,225
San Francisco, CA 94124
3
4
5
6
BIDS OPENED BY /s/ Diane Wagner
DATE May 24, 2005 SHEET NO. 1 OF 1
hPosition Papers\2005 \June \5646 - Vessing PP Award.doc Page 5 of 6
ATTACHMENT 3
VESSING SEWER RENOVATION
DISTRICT PROJECT NO. 5646
POST -BID / PRE - CONSTRUCTION ESTIMATE
3. Consultant Services
Materials Testing
$
50,000
Percent
ITEM DESCRIPTION
8,000
TOTAL
of Construction
7,500
Subtotal
$
Contract Cost
1. Construction
Construction
Contract — Sewer
$
3,277,425
Contact — Hoover Court Slide Repair
$
120,800
15,000
Contingency at 15%
$
509,775
Record Drawings
$
Subtotal
$3,908,000
100%
2. Construction Management
Operations Department
$
2,000
Contract Administration
$
90,000
City and County Permit Inspection
Contract Inspection
$
160,000
$
Temporary Construction Inspection
$
70,000
500,000 12.8%
6. Total Project Cost
Subtotal $
320,000
8.2%
3. Consultant Services
Materials Testing
$
50,000
Geotechnical Consultant
$
8,000
Arborist.
$
7,500
Subtotal
$
65,500 1.7%
4. Engineering and Other Services During
Construction
District Forces
Community Relations
$
15,000
Office Engineering Services
$
7,000
Record Drawings
$
5,000
Survey
$
45,000
Operations Department
$
2,000
Other Services
City and County Permit Inspection
$
25,000
Subtotal
$
99,000 2.5%
5. Prebid Expenditures (Planning and Design)
$
500,000 12.8%
6. Total Project Cost
$
4,892,500 125%
7. Funds Allocated to Date
$
546,000
8. Allocation Required to Complete Project
$
4,346,500
hPosition Papers\2005\June \5646 - Vessing PP Award.doc Page 6 of 6
VESSING SEWER RENOVATION
A � WoJ
D.P. NO. 5646
JUNE 29 2005
BACKGROUND
• WHY WE NEED TO RENOVATE
o DETERIORATED PIPE
o HYDRAULIC CAPACITY/ CREEK PROXIMITY
o MAINTENANCE EFFORT REQUIREMENTS
• SCOPE OF WORK
o 14,000 FEET OF PIPE
o 6,000 FEET OF PIPE IN PRIVATE EASEMENTS
o SIX (6) CREEK CROSSINGS
o HOOVER COURT SLIDE REPAIR
2
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PUBLIC OUTREACH
• 33 INDIVIDUAL MEETINGS WITH HOME
OWNERS
• HOMEOWNER ASSOCIATION MEETINGS
o FOOTHILL PARK TERRACE
o OAK PARK LANE
• PUBLIC WORKSHOP AT CITY HALL
• CITY COUNCIL PRESENTATION
• PLEASANT HILL ELEMENTARY SCHOOL
PROJECT ISSUES
• WORKING ALONG MURDERERS CREEK
o WET WEATHER CONSTRAINTS
o PERMITS
o NATIVE HABITAT
o PUBLIC CONCERNS
. PRIVATE PROPERTIES
o NOISE
o DUST
o ACCESS/ CONSTRUCTION IMPACTS
• TREES
*SCHOOL
s
BID RESULTS
• ENGINEER'S ESTIMATE: $3,300,000
• ADVERTISED:
• BID OPENED:
• 2 BIDS RECEIVED:
MAY 2 AND 99 2005
MAY 249 2005
o DARCY AND HARTY CONST. INC: $393989225
o CALIFORNIA TRENCHLESS, INC: $490759080
01
CONSTRUCTION SCHEDULE
START:
COMPLETE: OAK PARK LANE
CREEK/ SCHOOL AREA
CREEK CROSSING
ALL OTHER
10
JUNE 2005
AUGUST 31, 2005
SEPTEMBER 30, 2005
OCTOBER 15, 2005
MARCH 31, 2006
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 6.c. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA
TRENCHLESS, INC. FOR THE WALNUT CREEK SEWER RENOVATION
PROJECT, PHASE 3, DISTRICT PROJECT NO. 5929
Submitted By: Initiating Dept/Div.:
Andrew Antkowiak, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
i
l
ntkowiak T. P' ki W. Brennan A. Farrell harles . BatiT
General Manag r
ISSUE: On May 24, 2005, sealed bids were received and opened for the construction
of the Walnut Creek Sewer Renovation Project, Phase 3, District Project No. 5929. The
Board of Directors must authorize award of the contract or reject bids within 50 days of
the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: An allocation of $1,898,000, including design, bid price,
contingency, and construction management, is required to complete the project. The
final project budget is $2,083,000.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The District's 1,400 miles of collection sewers have pipe segments
that range in age from new to over 100 -years old. Some of these pipe segments are at
the end of their useful life. This is evidenced by high maintenance costs and increases
in Collection System Operations Division (CSOD) call -outs.
In 1991, the District initiated a sewer renovation program. Since that time, an annual
allowance for this program has been included in the Capital Improvement Budget and
Plan. This program is an ongoing series of projects. Candidate sewer line segments
are identified, evaluated, and placed on a priority list for replacement and /or renovation.
The Walnut Creek Sewer Renovation Phase 3 will renovate or replace 7,100 linear feet
of 6- and 8 -inch sewer lines in thirteen (13) locations within the City of Walnut Creek
and unincorporated Contra Costa County area (see Attachment 1 for map).
Construction of sewers in easements will involve close cooperation with customers for
site access and restoration.
I: \Position Papers\2005\June \5929 WC Sewer Reno Ph IDOC Page 1 of 5
POSITION PAPER
Board Meeting Date: June 2, 2005
Subject AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA
TRENCHLESS, INC. FOR THE WALNUT CREEK SEWER RENOVATION
PROJECT, PHASE 3, DISTRICT PROJECT NO. 5929
District staff prepared the plans and specifications for the project. The Engineer's
estimate for the Phase 3 construction contract is $1,400,000. This project was
advertised on April 28 and May 4, 2005. Two (2) sealed bids ranging from $1,387,055
to $1,536,100 were received and publicly opened on May 24, 2005. The Engineering
Department conducted a technical and commercial review of the bids and determined
that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of
$1,387,055. A summary of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $1,898,000. The total
cost of Walnut Creek Sewer Renovation Phase 3 is anticipated to be $2,083,000.
The improvements to the Walnut Creek sewers are included in the Fiscal Year 2004 -05
Capital Improvement Budget (CIB) on pages CS -9 through CS -16. Staff has conducted
a cash -flow analysis of the Sewer Construction Fund and concluded that adequate
funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15302, since it involves
replacement of existing facilities with negligible or no expansion of dry- weather
capacity. Authorization of the construction contract for this project will establish the
Board of Directors' independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $1,387,055 for the construction of the Walnut Creek Sewer Renovation
Project, Phase 3, District Project No. 5929, to California Trenchless, Inc., the lowest
responsive bidder.
I: \Position Papers\2005\June \5929 WC Sewer Reno Ph IDOC Page 2 of 5
�I Central Contra Costa
Sanitary District
Walnut Creek Renovations Phase 3
CCCSD 5929
Attachment
Page 3 of 5
ATTACHMENT 2
WALNUT CREEK SEWER RENOVATIONS, PHASE 3
DISTRICT PROJECT NO. 5929
SUMMARY OF BIDS
PROJECT NO. 5929, Walnut Creek Sewer Renovations, Ph. 3 DATE: May 24, 2005
PROJECT LOCATION: Walnut Creek, California ENGINEER EST.: $1,400,000
ORDER
OPENED
BIDDER
(Name & Address)
BID PRICE
1
California Trenchless, Inc.
2283 Dunn Road
Hayward, CA 94545
$1,387,055
2
McNamara & Smallman Construction, Inc.
1756 Holmes Street
Livermore, CA 94550
$1,536,100
3
4
5
6
7
8
9
BIDS OPENED BY: /s/ Diane Wagner DATE: May 24, 2005
I: \Position Papers\2005 \June \5929 WC Sewer Reno Ph IDOC Page 4 of 5
ATTACHMENT 3
WALNUT CREEK SEWER RENOVATIONS, PHASE 3
DISTRICT PROJECT NO. 5929
POST -BID / PRE - CONSTRUCTION ESTIMATE
a. Construction Contract
b. Contingency at 15%
TOTAL CONSTRUCTION
2A CONSTRUCTION MANAGEMENT
District Forces
- Construction Management
- Contract Administration
- Construction Inspection
Consultant Services
- Materials Testing
- Geotechnical Consultant
- Arborist
$1,387,055
$207,945
$1,595,000
$15,000
$40,000
$125,000
Subtotal $180,000
Subtotal
26 ENGINEERING AND OTHER SERVICES DURING CONSTRUCTION
Other Services
$10,000
$2,000
$5,000
$17,000
-City & County Permit Inspection
$30,000
- Community Relations
$20,000
- Office Engineering Services
$9,000
- Record Drawings
$5,000
- Survey
$15,000
- Operations Department
$2,000
- Easement Purchases
$25,000
Subtotal $106,000
3 TOTAL CONSTRUCTION PHASE COST $1,898,000
4 TOTAL PREBID EXPENDITURES $185,000
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $488,000
6 TOTAL ESTIMATED PROJECT COST $2,083,000
7 FUNDS AUTHORIZED TO DATE $185,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT $1,898,000
I: \Position Papers\2005\June \5929 WC Sewer Reno Ph IDOC Page 5 of 5
100%
11.3%
1.1%
6.6%
119:0%
11.6%
30.6%
130.6%
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: JUNE 2, 2005
No -: 6.d. BIDS AND AWARDS
Type of Action: AUTHORIZE CONTINGENCY ALLOCATION; AWARD CONTRACT
subject: AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $15,000 FROM
THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT, AND
AWARD A CONTRACT TO DUNN LANDSCAPE COMPANY FOR DEMOLITION OF
LAWRENCE ROAD PUMPING STATIONS, DISTRICT PROJECT NO. 5824
Subnritted By: Initiating Dept. /Div.:
Jarred Miyamoto -Mills Engineering / Environmental Services
Principal Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
)q� OA 1_�L , �4
J. Miyamoto -Mills C. Swanson A. Farrell D. W er 4Genoerall
ISSUE: On May 17, 2005, sealed bids were received and opened for Demolition of the
Lawrence Road Pumping Stations, District Project No. 5824. The Board of Directors
must award the contract or reject bids within 50 days of the bid opening. Since the
project is not included in the District's Capital Improvement Budget, and the total cost of
the project will be more than $25,000, Board of Directors' authorization for an allocation
from the Collection System Program Contingency Account is needed to fund completion
of the work.
RECOMMENDATION: Authorize the General Manager to allocate $15,000 from the
Collection System Program Contingency Account and award a contract for Demolition
of the Lawrence Road Pumping Stations, District Project 5824.
FINANCIAL IMPACTS: The proposed final project budget is $40,000 including design,
contract work, contingency, contract administration, and inspection (see Attachment 1 —
Post -bid / Preconstruction Estimate). The General Manager allocated $25,000 from the
Collection System Program Contingency Account to initiate the project. An additional
allocation of $15,000 is needed to complete the project. Funding for this project comes
from a special sewer service charge paid by property owners who are tributary to the
pumping stations.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors could reject all bids if
they deemed that action to be in the best interests of the District.
BACKGROUND: In 1992, the Town of Danville approved the Lawrence /Leema Road
Specific Plan that called for extension of public sewer service to the Specific Plan area.
In 1996, the District's Planning staff developed a "Staged Facilities Development Plan"
that allowed two temporary pumping stations to be built for interim sewer service to the
Page 1 of 4
S: \Positeon Papers \Miyamoto -Mills \Project 5824 Demolition Lawrence Rd Pumping Stations.DOC
POSITION PAPER
Board Meeting Date: JUNE 2, 2005
Subject AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $15,000 FROM
THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT, AND
AWARD A CONTRACT TO DUNN LANDSCAPE COMPANY FOR DEMOLITION OF
LAWRENCE ROAD PUMPING STATIONS, DISTRICT PROJECT NO. 5824
area, but called for removal of the stations once gravity service via a trunk sewer to the
Dougherty Valley was available.
Shapell Industries completed the Lawrence Road Trunk Extension Project to link the
south end of Lawrence Road to the Dougherty Valley sewer system and the pumping
stations were decommissioned on February 27, 2005.
District staff prepared the plans and specifications for the pumping stations demolition
proje:,t. The Engineer's pre -bid estimate for the demolition contract was $35,000. This
project was advertised on April 14 and 19, 2005. Three (3) sealed bids ranging from
$31,765 to $48,895 were received and publicly opened on May 17, 2005. The
Environmental Services and Purchasing Divisions conducted a technical and
commercial review of the bids and concluded that the Dunn Landscape Company is the
lowest responsive bidder with a bid amount of $31,765. Dunn Landscaping Company
has sufficient experience and a specialty license as a demolition contractor. A summary
of bids received is shown in Attachment 1.
The Environmental Services Division will administer the demolition contract and will
provide project management and inspection. An additional allocation of $15,000 from
the Collection System Program Contingency Account is required to complete this
project, as shown in Attachment 2. The final project budget for demolition of the
Lawrence Road Pumping Stations is $40,000. Funding for the project comes from the
proceeds of a special Sewer Service Charge paid over the past ten years by owners of
properties tributary to the pumping stations.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only
alterations of existing facilities with no expansion of capacity. Authorization of the
construction contract for this project will establish the Board of Directors' independent
finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize the General Manager to allocate
$15,000 from the Collection System Program Contingency Account, and award of a
contract in the amount of $31,765.00 for Demolition of the Lawrence Road Pumping
Stations, District Project No. 5824, to Dunn Landscape Company, the lowest responsive
bidder.
Page 2 of 4
SAPosition Papers\Miyamoto -Mills \Project 5824 Demolition Lawrence Rd Pumping Stations.DOC
ATTACHMENT 1
DEMOLITION OF THE LAWRENCE ROAD PUMPING STATIONS
DISTRICT PROJECT NO. 5824
SUMMARY OF BIDS
PROJECT LOCATION: Danville, California ENGINEER EST.: $35,000
ORDER
BIDDER
BID PRICE
OPENED
(Name & Address)
Dunn Landscape Company
1
4425 Treat Blvd. - #235
$31,765
Concord, CA 94521
Evans Brothers
2
7589 National Drive
$46,450
Livermore, CA 94550
ICONCO
3
4700 Coliseum Way
$$48,895
Oakland, CA 94601
BIDS OPENED BY: Diane Wagner /Jarred Miyamoto -Mills DATE: May 17, 2005
Page 3 of 4
SAPosition Papers \Miyamoto -Mills \Project 5824 Demolition Lawrence Rd Pumping Stations.DOC
ATTACHMENT 2
DEMOLITION OF THE LAWRENCE ROAD PUMPING STATIONS
DISTRICT PROJECT NO. 5824
POST -BID / PRE - CONSTRUCTION ESTIMATE
1 CONSTRUCTION
Contract $31,765
Contingency at 10% $3,235
Subtotal: $35,000
2 CONSTRUCTION MANAGEMENT
District Forces
- Contact Administration
$2,400
- Inspection
$1,600
Subtotal:
$4,000
3 TOTAL CONSTRUCTION PHASE COST
$39,000
4 TOTAL PREBID EXPENDITURES
$1,000
5 TOTAL PROJECT BUDGET
$40,000
6 FUNDS ALLOCATED TO DATE
$25,000
7 ADDITIONAL ALLOCATION NEEDED
$15,000
SAPosition Papers \Miyamoto -Mills \Project 5824 Demolition Lawrence Rd Pumping Stations.DOC
100%
11%
111%
3%
114%
Page 4 of 4
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 6.e. BIDS AND AWARDS
Type of Action: GRANT BID RELIEF /AUTHORIZE AWARD/ AUTHORIZE
PROFESSIONAL SERVICES AGREEMENT
Subject: AUTHORIZE REQUEST OF BID RELIEF TO BLOCKA CONSTRUCTION
INC., AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL
COMPANY, AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT FOR THE CONSTRUCTION OF THE SCB VENTILATION
IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227
Submitted By. Initiating Dept/Div.:
Gary E. Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
i 7T W-0b ok
G. Rathunde B. Than B. Brennan A. Farrell
General
ISSUE: On May 17, 2005, sealed bids were received and opened for the SCB
Ventilation Improvements Project, Phase 2, District Project No. 7227. On
May 18, 2005, Blocka Construction, Inc. asked for bid relief. The Board of Directors
must determine whether to grant relief of bid, and make a determination whether to
award the contract to the second lowest bidder within 50 days of the bid opening.
Authorization of the Board of Directors is required for the General Manager to execute
professional engineering service agreements in an amount greater than $50,000.
RECOMMENDATION: Grant bid relief to Blocka Construction, Inc. and authorize
award of a construction contract to the second lowest bidder, Monterey Mechanical
Company, and authorize an amendment to professional engineering service agreement
with Engineering Services, Inc. (ESI).
FINANCIAL IMPACTS: Approximately $1,500,000 including bid price, contingency and
construction management.
ALTERNATIVES /CONSIDERATIONS: Alternatives include (1) reject the request for
relief of bid and award a construction contract to Blocka Construction, Inc., (2) grant
relief of bid request from Blocka Construction, Inc. and award a construction contract to
Monterey Mechanical Company, or (3) reject all bids. Staff does not recommend that
the Board reject all bids.
The professional engineering service agreement is for construction support services
(shop drawing review and responding to design clarifications). The District does not
have the staff available to provide these services and construction support services are
normally provided by the design firm to maintain consistency and ensure the design
intent is met.
L: \Position Papers \Rathunde \7227Bid Relief.DOC 5/25/2005 11:29 AM
Page 1 of 12
POSITION PAPER
Board Meeting Date: June 2, 2005
subject AUTHORIZE REQUEST OF BID RELIEF TO BLOCKA CONSTRUCTION
INC., AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL
COMPANY, AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICE
AGREEMENT FOR THE CONSTRUCTION OF THE SCB VENTILATION
IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227
BACKGROUND: In 1997, a study was conducted on the ventilation flow patterns in
the Solids Conditioning Building, and indicated there were several areas in the building
that had little or no ventilation airflow. This loss of air circulation could cause build -up
of odors, hydrogen sulfide, and carbon monoxide.
ESI was hired to evaluate the existing airflow from the supply and exhaust fans, which
are located in the building air plenum; and evaluate the heat buildup within the building
from the furnaces and numerous other heat sources and design improvements.
ESI prepared the final plans and specifications that incorporate the installation of new
air handlers to supply tempered air to the centrifuge and cake pump areas; the
installation of five new supply air fans in the existing plenum; the installation of a new
exhaust air fan system to ventilate the centrifuge and cake pump areas; and the
replacement of two auxiliary air fans associated with the furnaces with units having
greater air flow to act as backups to the two existing shaft cooling air fans. Attachment
1 shows the location of this project work.
The design of the SCB Ventilation Improvements Project, Phase 2, was a combined
effort of District staff and ESI. The engineer's pre -bid estimate for the construction cost
was $840,000. The project was advertised on April 15 and 20, 2005. Three (3) bids
ranging from $897,648 to $1,363,665 were received and publicly opened on May 17,
2005. A summary of these bids is shown on Attachment 2. The apparent low bid is
from Blocka Construction, Inc., in the amount of $897,648.
On the morning of May 18, 2005, a representative of Blocka Construction, Inc.
telephoned District staff to advise that Blocka Construction, Inc. had made a clerical
error in preparing its bid. On May 19, 2005, within five (5) days of the bid opening,
District staff received a letter from Blocka Construction, Inc. providing an explanation
regarding the inadvertent clerical error with respect to its bid and requested that it be
withdrawn (Attachment 3). The letter explained that Blocka Construction, Inc.
inadvertently made a computational error that lead to the exclusion of $109,356 for the
mechanical piping work. This error, plus the contractor's markup of 10 percent, resulted
in a total error of approximately $120,300 or (13 percent) on an $897,648 project.
Blocka Construction, Inc. submitted with their cover letter a. copy of the spreadsheet
prepared at bid time that included a line item amount for the mechanical piping work.
However, this line item amount was not added into the subtotals shown on the
spreadsheet. A revised spreadsheet was submitted to show how the inclusion of the
cost of this work would affect the total bid price. In addition, Blocka Construction, Inc.
had shown a value of $110,000 on their bid forms under Part III, Section 4, Bidder's
L: \Position Papers \Rathunde \7227Bid Relief.DOC 5/25/2005 11:29 AM
Page 2 of 12
POSITION PAPER
Board Meeting Date: June 2, 2005
Subject. AUTHORIZE REQUEST OF BID RELIEF TO BLOCKA CONSTRUCTION
INC., AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL
COMPANY, AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICE
AGREEMENT FOR THE CONSTRUCTION OF THE SCB VENTILATION
IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227
Statement of Subcontractors, for work to be performed by a mechanical subcontractor
further substantiating their claim that this work was to be included in their bid
(Attachment 4).
Under California Public Contract Code Section 5103, a bidder may request relief of bid
within five (5) calendar days of bid opening in the event of a clerical or arithmetical error
in preparing the bid proposal. The law is stringent with regard to relief from bids and
allows relief to be granted by the awarding authority only under specific circumstances.
Specifically, the law states that:
"The bidder shall establish to the satisfaction of the court that:
a. A mistake was made.
b. He or she gave the public entity written notice within five (5) days after the
opening of the bids of the mistake, specifying in the notice in detail how
the mistake occurred.
C. The mistake made the bid materially different than he or she intended it to
be.
d. The mistake was made in filling out the bid, and not due to error in
judgment or to carelessness in inspecting the site of the work, or in
reading the plans or specifications."
The documents submitted by Blocka Construction, Inc. tend to substantiate its
explanation of the computational error. Although Blocka Construction, Inc. would still
be the apparent low bidder, the law does not allow acceptance of the higher price, and
the only allowable alternative is to withdraw Blocka Construction, Inc.'s original bid.
Under the above Public Contract Code, it appears to staff that the error, as explained
by Blocka Construction, Inc., is a clerical error, and that relief may be granted to Blocka
Construction, Inc. The Board must evaluate the facts submitted and determine whether
there is an adequate basis to grant Blocka Construction, Inc. relief from its bid due to a
clerical error.
The Engineering Department conducted a technical and commercial evaluation of the
bids and concluded that, in the event that Blocka Construction, Inc. is granted relief
from its bid, the second low bidder, Monterey Mechanical Company, is the lowest
responsible bidder for the bid amount of $1,044,000.
L: \Position Papers \Rathunde \7227Bid Relief.DOC 5/25/2005 11:29 AM
Page 3 of 12
POSITION PAPER
Board Meeting Date: June 2, 2005
Subject AUTHORIZE REQUEST OF BID RELIEF TO BLOCKA CONSTRUCTION
INC., AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL
COMPANY, AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICE
AGREEMENT FOR THE CONSTRUCTION OF THE SCB VENTILATION
IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227
The higher than expected bid prices for the project are primarily due to: 1) an under
estimate of the cost to perform the electrical work on the project, and 2) an under
estimate for the structural steel and sheet metal materials and their installation.
District staff will perform construction management, inspection, and construction
contract administration. Staff recommends retaining ESI to provide support services
during construction for this project because ESI prepared the plans and specifications
and, therefore, has a solid understanding of the project design. The construction
support services include reviewing shop drawings and submittals, responding to design
questions, evaluating change order requests, and performing site visits to verify
compliance with the design intent. Staff has negotiated a professional engineering
service agreement with ESI with a cost ceiling of $35,000. This will bring a total
contract cost with ESI to $85,000.
The allocation of funds required to complete this project, as shown in Attachment 5, is
$1,500,000. The SCB Ventilation Improvements Project, Phase 2, is included in the
2004 -2005 Capital Improvement Budget on pages TP =76 through TP -78. Staff has
determined that there are adequate funds in the Capital Improvement Budget and Plan
for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to an existing sewage facility with no increase in capacity. Approval of this
award establishes the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommend for the Board's approval the
following:
Consider and accept the request for relief of bid from Blocka Construction, Inc.
and direct staff to return Blocka Construction, Inc.'s bid bond;
2. Authorize award of a construction contract in the amount of $1,044,000 for
construction of the SCB Ventilation Improvements Project, Phase 2, District
Project 7227, to Monterey Mechanical Company, second lowest responsive and
responsible bidder; and
3. Authorize the General Manager to execute an amendment to an existing
professional services agreement with Engineering Services, Inc. in the amount of
$35,000 to review shop drawings and submittals, respond to design questions,
L: \Position Papers \Rathunde \7227Bid Relief.DOC 5/25/2005 11:29 AM
Page 4 of 12
POSITION PAPER
Board Meeting Date: June 2, 2005
subject AUTHORIZE REQUEST OF BID RELIEF TO BLOCKA CONSTRUCTION
INC., AWARD OF A CONSTRUCTION CONTRACT TO MONTEREY MECHANICAL
COMPANY, AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICE
AGREEMENT FOR THE CONSTRUCTION OF THE SCB VENTILATION
IMPROVEMENTS PROJECT, PHASE 2, DISTRICT PROJECT 7227
evaluate change order requests, and perform site visits to verify compliance with
the design intent.
UPosition Papers \Rathunde \7227Bid Relief.DOC
Page 5 of 12
5/25/2005 11:29 AM
ATTACHMENT 1
SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2
DISTRICT PROJECT NO. 7227
SITE MAP
Page 6 of 12
ATTACHMENT 2
SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2
DISTRICT PROJECT NO. 7227
SUMMARY OF BIDS
PROJECT NO.: 7227 DATE: MAY 17, 2005
PROJECT NAME: SCB Ventilation Improvements Proiect, Phase 2
LOCATION: Martinez, California ENGINEER EST.: $840,000
No
BIDDER
Name & address
BID PRICE
1
Blocka Construction, Inc.
4455 Enterprise Street
Fremont, CA 94538
$897,648
2
Monterey Mechanical
8275 San Leandro Street
Oakland, CA 94621
"
$1,044,000
3
ACCO Engineered Systems
1133 Aladdin Avenue
San Leandro, CA 94577
$1,363,665
BIDS OPENED BY /s/ Elaine Boehme
Page 7 of 12
DATE May 17, 2005
MR-0103iffil
Blocka Construction Inc.
General Engineering Contractors
I�ECEIi/ED
MAY 2 4 2005
_________.__ Industrial Mechanical &Electrical Construction SECRETARY cF THE DISTRICT
4455 Enterprise Street
Fremont, CA 94538
Tel: (510) 657 -3686
ATTACHMENT 3 Fax: (510) 657 -3688
E -mail: Info @BlockaInc.com
CA License No. 679326
May 18, 2005
Elaine Bochme
Secretary of the District
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Re: District Project No. 7227
Request for Bid Relief
Dear Madam,
I regret having to request withdrawal of our bid for the SCB Ventilation Improvements Project,
Phase 2. A computational error was made on our Bid recap sheet that did not add in our
piping subcontractor price of $ 109,356. Bill Hitchings our estimator created additional rows in
the sub contractor section and thought that all items had subtotaled. When he reviewed the
Bid after the bid opening the mistake was discovered. Please see the attached bid recap
sheets No. 1 (as bid) and No. 2 (corrected bid). If you have any questions please call me.
Sincerely,
Jean :.
Page 8 of 12
Received: 5/20/05 7:58AM; 15106573688 -> CCCSD; Page 3
05/20/2005 08:49 15106573688 BLOCKA
Quote 6512 - CCCSD - SCB Ventllatlon Project
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Page 9 of 12
PAGE 03
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Received: 5/20/05 7:58AM; 15106573688 -> CCCSD; Page 4
05/20/2005 08:49 15106573688 BLOCKA
Quote 6512 - CCCSD - SCS Ventilation Project
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Page 10 of 12
PAGE 04
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Page 11 of 12
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ATTACHMENT 4
SUBMITTED WITH
BID AT BID TIME
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ATTACHMENT 5
SCB VENTILATION IMPROVEMENTS PROJECT, PHASE 2
DISTRICT PROJECT NO. 7227
POST - BID / PRE - CONSTRUCTION ESTIMATE
Page 12 of 12
% of
No.
Item Description
Amount
Estimated
Construction
Cost
1
CONSTRUCTION
a. Construction Contract
$1,044,000
b. Contingency at 20%
$209,000
TOTAL CONSTRUCTION
$1,253,000
100%
2
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
$164,000
- Project Engineering /Operations Department
$30,000
SUBTOTAL
$194,000
15%
b. Consultants
- ESI Engineering Services
$35,000
SUBTOTAL
$35,000
3%
TOTAL CONSTRUCTION MANAGEMENT
$229,000
18%
3
TOTAL CONSTRUCTION PHASE COST
$1,482,000
118%
4
TOTAL PREBID EXPENDITURES
$83,000
7%
5
TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$312,000
25%
6
TOTAL ESTIMATED PROJECT COST
$1,565,000
125%
7
FUNDS AUTHORIZED TO DATE
$65,000
8
ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$1,500,000
Page 12 of 12
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.
(Held Over from 05/05/05)
Type of Action: ADOPT RESOLUTION
7.a. ITEMS HELD OVER FROM PREVIOUS
BOARD MEETINGS
Subject: ADOPT A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE
JOINT POWERS AGREEMENTS WITH CITIES, COUNTIES, SPECIAL DISTRICTS, AND
OTHER GOVERNMENT ENTITIES NOT TO EXCEED $50,000
Submitted By: Initiating DeptdDiv.:
William E. Brennan, Division Manager Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Yg Qjl�, � I /L
f4
W. Brennan A. FarrelO K. Alm
Charles W.
General Ma
ISSUE: Authorization of the Board of Directors is required for the General Manager to
execute Joint Powers Agreements (JPAs) not to exceed $50,000.
RECOMMENDATION: Adopt a resolution authorizing the General Manager to execute
Joint Powers Agreements (JPAs) with cities, counties, special districts, and other
government entities, not to exceed $50,000.
FINANCIAL IMPACTS: Delegation of authority to the General Manager for small JPAs
could reduce project delays, staff time, and cost associated with preparing such
agreements. The total financial impact would be dependent on the type and number of
limited JPAs associated with annual construction projects.
ALTERNATIVES /CONSIDERATIONS: The Board could choose a different amount, or
not to delegate this authorization, in which case all JPAs would continue to come before
the Board.
BACKGROUND: The Board must now authorize all JPAs, no matter what the dollar
value. Staff believes it is appropriate to delegate limited authority to the General
Manager as has been done for other delegated actions such as agreements with
engineering firms, and construction contract change orders. Staff believes that an
appropriate dollar value is $50,000, the same as the authority of the General Manager
for the aforementioned agreements and change orders. The intent of such delegation
is to solely expedite construction project issues, mainly utility interferences and paving.
Delegation of this authority will allow staff to act proactively to insure that JPAs less
than $50,000 can be handled expeditiously and would not negatively impact design,
construction, or completion schedules. Staff is currently aware of eight JPAs
anticipated for the next year, of which four are estimated to be less than $50,000. The
actual amount of reimbursement for JPAs would be based on the engineer's estimate,
or actual bid cost of the activity covered by the agreement. The other four JPAs are
L: \Position Papers\Brennan\J PA. DOC Page 1 of 3 Revised: 5/25/2005 1:03 PM
POSITION PAPER
Board Meeting Date: June 2, 2005
(Held Over from 05/05/05)
subject ADOPT A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE
JOINT POWERS AGREEMENTS WITH CITIES, COUNTIES, SPECIAL DISTRICTS, AND
OTHER GOVERNMENT ENTITIES NOT TO EXCEED $50,000
expected to be greater than $50,000 and would still require Board authorization. JPAs
can become necessary during construction projects as a result of unforeseen field
issues. Such JPAs are frequently of limited scope and can be negotiated promptly.
These JPAs, if less than $50,000, could be handled by field staff as they occur, and
approved by the General Manager if such delegation is approved. This would be
beneficial in expediting construction projects, creating cooperation between agencies,
and reducing community impacts.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the General
Manager to execute Joint Powers Agreements (JPAs) with cities, counties, special
districts, and other government entities, not to exceed $50,000.
LAPosition Papers \Brennan\JPA.DOC Page 2 of 3 Revised: 5/25/2005 1:03 PM
RESOLUTION NO. 2005-
A RESOLUTION AUTHORIZING DISTRICT STAFF
TO NEGOTIATE AND EXECUTE JOINT POWERS AGREEMENTS
WITH CITIES, COUNTIES, SPECIAL DISTRICTS
AND OTHER GOVERNMENT ENTITIES
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
THAT, it is an appropriate staff function to negotiate and execute Joint Powers
Agreements with cities, counties, special districts and other government entities in order
to expedite construction projects.
THAT, the General Manager is hereby authorized to execute Joint Powers
Agreements with cities, counties, special districts and other government entities relating
to Board - approved construction projects, such as paving or landscaping, where the
funds exchanged in the agreement do not exceed $50,000.
PASSED AND ADOPTED this 2nd day of June, 2005, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Page 3of3
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INTERNAL AUDIT RESULTS
■ Procurement Cards
■ Sewer Service Charges and Recycled
Water Billings
SAADMIN RATCLIFROverheads Board Mtg. 06- 02.doc
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PROCUREMENT CARDS
■ Flowcharts Were Updated, Where
Needed
■ All Card Transactions Tested Were In
Compliance
■ No Recommendations For Improvements
S:WDMIMRATCLIFROverheads Board Mtg. 06- 02.doc
SEWER SERVICE CHARGES
AND
RECYCLED WATER BILLINGS
■ Focused On:
➢ Direct Bills
➢ Multi -Users (Mixed Use)
➢ Recycled Water Billings
■ Reviewed and Updated Flowcharts
■ Several Recommendations
SAADMURATCLIFROverheads Board Mtg. 06- 02.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 2, 2005 No.: 9.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH VALLEY ENGINEEERING GROUP TO PROVIDE RELIEF INSPECTORS
FOR THE 2005 SUMMER CONSTRUCTION OF CAPITAL IMPROVEMENT
PROJECTS
Submitted By: Initiating DeptJDiv.:
Ba T. Than, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
1�
B. Th n V!Arnnan A. F a rirt4 I
General Man
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Valley Engineering Group to provide relief inspectors on an as- needed basis for the
construction of the District's summer 2005 capital improvement projects.
FINANCIAL IMPACTS: The estimated cost for this task is $210,000.
ALTERNATIVES /CONSIDERATIONS: There are no open positions available to fill with
construction inspectors.
BACKGROUND: Summer is the start of the construction season. Several construction
projects have recently been awarded by the Board or will shortly be presented to the
Board for award in both the collection system and the treatment plant. Engineering
Department staff normally provides construction management and inspection duties on
District projects. The practice for the last five years has been to have the design staff
follow a project into the construction phase and act as the inspector and /or resident
engineer depending on the size of the project and the experience of the individual. The
consequence of this is to postpone the design of the following year's construction work
until staff returns from construction work in the winter. This has compressed the design
schedule and made it difficult to bid projects as early in the year as desired. An
evaluation of the future work for the 2006 construction season and the work currently
L: \Position Papers \Than \Hire Cls.doc Page 1 of 2 5/25/2005 10:53 AM
POSITION PAPER
Board Meeting Date: June 2, 2005
subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH VALLEY ENGINEEERING GROUP TO PROVIDE RELIEF INSPECTORS
FOR THE 2005 SUMMER CONSTRUCTION OF CAPITAL IMPROVEMENT
PROJECTS
being awarded for the 2005 construction season has led to this proposed solution.
Retaining these inspectors will allow at least two engineers to continue to prepare
designs during the 2005 construction season. By continuing design of critical projects
this summer, the District will be able to bid projects earlier next year in what we hope
will be a more favorable bidding climate.
On April 14, 2005, Request for Proposals were sent to twelve (12) professional
engineering service and personnel firms, which included: Adecco Technical,
Bellecci & Associates, Berryman and Henigar, Inc., BFK, Harris and Associates,
Inspection Consultants, Inc., Leptien, Cronin, Cooper, Morris & Poore,
McGill Martin Self, Inc., Nolte Associates, Inc., RBF Consulting,
Valley Engineering Group, and Zumwalt Engineering Group. Only one firm,
Valley Engineering Group (VEG), submitted a timely proposal. VEG has successfully
provided past construction inspection and drafting services for the District.
Staff has negotiated an hourly rate from $63 to $70 for the relief construction inspectors
based on qualifications. The cost for the relief inspection will be paid directly by the
capital improvement projects and no separate budget allocation is requested at this
time. Staff has estimated up to 3,000 hours of time plus miscellaneous charges (travel,
reproduction, etc.) for the relief construction inspectors on an as- needed basis. The
total cost for a professional services contract with VEG is not to exceed $210,000.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with Valley Engineering Group in the
amount of $210,000, to provide relief construction inspection services for the
construction of the District's summer 2005 capital improvement projects.
L: \Position Papers \Than \Hire Cls.doc Page 2 of 2 5/25/2005 10:53 AM