HomeMy WebLinkAbout4/7/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR AN
EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 8002 IN THE UNINCORPORATED AREA OF CONTRA COSTA COUNTY
NEAR THE TOWN OF DANVILLE (JOB 5544)
submitted By: Initiating Dept /Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
A --- a/6-- C4
)01 J. ercurio M. Penny . Swanson A. Farrell Charl s . Be
(Fo't C_ S General Mana
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8002 that is required for
a recent public sewer extension in the unincorporated area of Contra Costa County
near the Town of Danville (as shown on Attachment 1). The final subdivision map and
public sewer improvements have been reviewed by District staff and deemed in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5544,
public sewer improvements, and an offer of dedication from Shapell Industries, Inc. for
an easement shown on the recorded final map of Subdivision No. 8002 in the
unincorporated area of Contra Costa County near the Town of Danville (Job 5544), and
authorizing staff to record the easement acceptances with the Contra Costa County
Recorder.
Page 1-of 2
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Page 2 of 2
1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 3.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM ALAN P. SUMMERS AND MICHELLE R.
SUMMERS; IN THE ALAMO AREA, JOB 5612, PARCEL 2, AND AUTHORIZING
STAFF TO RECORD THE DOCUMENT WITH THE CONTRA COSTA COUNTY
RECORDER
Submitted By: Initiating DeptJDiv.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
J. Mercurio
A
M. ny C. S
son
(r"',_ C. iw.►.vs_,
A. Farrell
Charles att,
General M nag(
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the document with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement that is required for a recent public sewer extension off Danville Boulevard in
the Alamo area (as shown on Attachment 1). Staff has reviewed the easement
documents, inspected the public sewer improvements and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job 5612, public
sewer improvements, and accepting an offer of dedication from Alan P. Summers and
Michelle R. Summers, for the easement offered in the IOD recorded July 2, 2004,
Series 2004 - 0256028, at no cost to the District, and authorize recording of the
resolution with the Contra Costa County Recorder.
Page 1 of 2
LIAPosition Papers \Mercurio \5612 AdoptReso- Summers.doc
Page 2 of 2
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Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 3.c. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTIONS
subject: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFERS OF DEDICATION FROM SHAPELL INDUSTRIES, INC. FOR
EASEMENTS SHOWN ON THE RECORDED FINAL MAPS OF SUBDIVISION
NO. 8685 IN THE SAN RAMON AREA (JOB 5687) AND SUBDIVISION NO. 8686 IN
THE SAN RAMON AREA (JOB 5721)
Submitted By: Initiating Dept /Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
J. Me curio M. C. Swa'n—son
Fort C.5 w s.,%"'
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A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt resolutions accepting public sewer improvements and
offers of dedication, and authorizing staff to record the easement acceptances with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. Two resolutions are being requested in this action
because of the close association of the two subdivisions in question. Subdivision
No. 8686 was created out of the map of Subdivision No. 8685. The recommended
resolutions will accept easements shown on the recorded final map of Subdivision
No. 8685 that are required for a recent public sewer extension off Bollinger Canyon
Road in the San Ramon area, as well as easements shown on the recorded final map
of Subdivision No. 8686 (as shown on Attachment 1). The final subdivision maps and
public sewer improvements have been reviewed by District staff and deemed in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting Job 5687, public
sewer improvements, and offers of dedication from Shapell Industries, Inc. for
easements shown on the recorded final map of Subdivision No. 8685 and Subdivision
No. 8686 in the San Ramon area (Job 5687 and Job 5721), and authorizing staff to
record the easement acceptances with the Contra Costa County Recorder.
UAPosition Papers \Mercurio \5687 -5721 Shapell Industries.doc Page 1 of 2
Page 2 of 2
Central Contra Costa Sanitary District
AL BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005
No.: 3.d. CONSENT CALENDAR
Type of Action: SET DATE FOR PUBLIC HEARING
subject: ESTABLISH MAY 19, 2005, AS THE DATE FOR A PUBLIC HEARING TO
RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE
PROPERTIES WHICH COULD DIRECTLY CONNECT TO JOB 5497
(EL TOYONAL, ORINDA), JOB 5667 (DEL AMIGO ROAD, DANVILLE) AND
JOB 5698 (EL PINTADO ROAD, DANVILLE)
Submitted By: Initiating Dept /Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. am6 bl- ills C. Swanson
Coot 1 M',"O , •M,u y) irv" C fw.1 -vtav)
A. Farrell
General
ISSUE: When a Reimbursement Fee is proposed for properties that could directly
connect to a "standard facility" installed by private individuals, the District Code requires
that a public hearing be held prior to the Board of Directors' adoption of the fee.
RECOMMENDATION: Establish the Board's regularly scheduled meeting on May 19,
2005, as the date for a public hearing to receive comments on proposed
Reimbursement Fees for properties which could connect to the Standard Facilities
identified as Job 5497 (El Toyonal, Orinda), Job 5667 (Del Amigo Road, Danville) and
Job 5698 (El Pintado Road, Danville).
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Private individuals paid for the design and construction of "Standard
Facilities" for Jobs 5497, 5667, and 5698. After a project is completed by the installer
and accepted by the District, the installer contributes the project to the District for public
use. Non - installer properties may connect to the contributed public sewers. The
District Code provides for a Reimbursement Fee to the installer, so the installer may
recover a portion of the cost for the contributed facility.
The proposed Reimbursement Fees would be collected from property owners when
they connect to the sewer system. The collected fees would then be disbursed to the
installers of the projects.
The District Code requires that a Notice of Public Hearing be mailed to owners of
properties to which the fee could be applicable at least ten days in advance of the date
set for the hearing. The notice is to include a general description of the reimbursement
UAPosition Papers \Penny \5497 - 5667 -5698 Set Date.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: April 7, 2005
Subject. ESTABLISH MAY 19, 2005, AS THE DATE FOR A PUBLIC HEARING TO
RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE
PROPERTIES WHICH COULD DIRECTLY CONNECT TO JOB 5497
(EL TOYONAL, ORINDA), JOB 5667 (DEL AMIGO ROAD, DANVILLE) AND
JOB 5698 (EL PINTADO ROAD, DANVILLE)
fee program, a description of the facility which gives rise to the proposed fee, and the
amount of the proposed fee.
RECOMMENDED BOARD ACTION: Establish the Board's regularly scheduled
meeting on April 7, 2005, as the date for a public hearing to receive comments on
proposed Reimbursement Fees for properties which could connect to the Standard
Facilities identified above.
Page 2 of 3
UAPosition Papers \Penny \5497 - 5667 -5698 Set Date.DOC
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DEL AMIGO ROAD. DANVILLE (JOB 5667)
EL PINTADO ROAD. DANVILLE (JOB 5698)
REIMBURSEMENT PROGRAM I Attachment
JOB LOCATIONS
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 5.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO POWER
ENGINEERING CONTRACTORS AND AUTHORIZE A PROFESSIONAL
ENGINEERING SERVICE AGREEMENT FOR THE INFLUENT DIVERSION
STRUCTURE REHABILITATION PROJECT, DISTRICT PROJECT 7209
Submitted By Initiating Dept. /Div.:
Melody LaBella, Assistant Engineer Engineering/ Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4H
-11T- I
M. LaBelle
B. Than B. Brennan
A. Farrell
General
ISSUE: On March 24, 2005, sealed bids were received and opened for the Influent
Diversion Structure Rehabilitation Project, District Project No. 7209. The Board of
Directors must authorize award of the contract or reject bids within 50 days of the bid
opening. Authorization of the Board of Directors is required for the General Manager to
execute professional engineering service agreements in an amount greater than
$50,000.
RECOMMENDATION: Authorize award of a construction contract to Power
Engineering Contractors, and authorize a professional engineering service agreement
with ATI Architects and Engineers.
FINANCIAL IMPACTS: Approximately $758,000 including bid price, contingency and
construction management.
ALTERNATIVES /CONSIDERATIONS: The alternative would be to reject all bids.
The professional engineering service agreement is for construction support services
(shop drawing review and responding to design clarifications). The District does not
have the staff available to provide these services and construction support services are
normally provided by the design firm to maintain consistency and ensure the design
intent is met.
BACKGROUND: The condition of the Influent Diversion Structure (IDS) was assessed
in June 2003, by JDH Corrosion Consultant, Inc. JDH found that the lower seven to
eight feet of this structure were in relatively good condition, while the upper half of the
chamber was noticeably deteriorated and the deterioration worsened with increase in
elevation. All carbon steel structures within the IDS (especially the two sluice gates that
0:17209 - IDS Rehabilitation\Design Phase \Board Documents \7209 Award position Paper.DOC
Page 1 of 6
POSITION PAPER
Board Meeting Date: April 7, 2005
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO POWER
ENGINEERING CONTRACTORS AND AUTHORIZE A PROFESSIONAL
ENGINEERING SERVICE AGREEMENT FOR THE INFLUENT DIVERSION
STRUCTURE REHABILITATION PROJECT, DISTRICT PROJECT 7209
stop flow from entering the Influent Structure from the IDS were severely corroded, and
the top concrete slab of the structure is in very poor condition.
ATI Architects and Engineers (ATI) was hired to prepare plans and specifications for
the rehabilitation of this structure, replacement of the severely corroded gates and the
re- grading of the nearby drainage, concrete and asphalt in the vicinity of the IDS.
The initial engineering estimate for construction was $460,000. During the bidding
process, several additional work items were identified and issued in Addendum No. 1.
The cost for these additional work items was estimated at $60,000, which brought the
total estimate of construction cost for this project to approximately $520,000. The
project was advertised on March 8 and 13, 2005. Three (3) bids, ranging from
$525,721 to $651,000, were received and publicly opened on March 24, 2005. A
summary of these bids is shown in Attachment 2. The apparent low bid is from Power
Engineering Contractors in the amount of $525,721.
Staff conducted a commercial and technical evaluation of these bids and has
determined that Power Engineering Contractors is the lowest responsible and
responsive bidder with a bid amount of $525,721.
Staff will administer the construction contract and provide inspection, survey, office
engineering and will coordinate review of submittals. Staff will also perform the majority
of the shop drawing review and construction support services for this project. Staff
recommends that ATI provide construction support services that include reviewing shop
drawings and submittals, responding to design questions, evaluating change order
requests and performing site visits to verify compliance with the design intent. ATI was
selected, since they were the Design Engineer on the project. Staff has negotiated a
professional engineering service agreement with ATI with a cost ceiling of $17,000.
This will bring a total contract cost with ATI to $59,000.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$763,000. The Influent Diversion Structure Rehabilitation Project is included in the
2004 -2005 Capital Improvement Budget on pages TP -51 through TP -53. Staff has
determined that there are adequate funds in the Capital Improvement Budget and Plan
for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to an existing sewage facility with no increase in capacity. Approval of this
0: \7209 - IDS Rehabilitation \Design Phase \Board Documents \7209 Award position Paper.DOC
Page 2 of 6
POSITION PAPER
Board Meeting Date: April 7, 2005
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO POWER
ENGINEERING CONTRACTORS AND AUTHORIZE A PROFESSIONAL
ENGINEERING SERVICE AGREEMENT FOR THE INFLUENT DIVERSION
STRUCTURE REHABILITATION PROJECT, DISTRICT PROJECT 7209
award establishes the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends that the Board approve the
following:
1. Authorize award of a construction contract in the amount of $525,721 for the
Influent Diversion Structure Rehabilitation Project, DP 7209, to Power
Engineering Contractors, the lowest responsible and responsive bidder, and
2. Authorize the General Manager to execute an amendment to an existing
professional services agreement with ATI Architects and Engineers in the
amount of $17,000 to review shop drawings and submittals, respond to design
questions, evaluate change order requests and perform site visits to verify
compliance with the design intent.
0: \7209 - IDS Rehabilitation \Design Phase \Board Documents \7209 Award position Paper.DOC
Page 3 of 6
ATTACHMENT 1
INFLUENT DIVERSION STRUCTURE REHABILITATION PROJECT
DISTRICT PROJECT NO. 7209
SITE MAP
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Page 4 of 6
ATTACHMENT 2
INFLUENT DIVERSION STRUCTURE REHABILITATION PROJECT
DISTRICT PROJECT NO. 7209
SUMMARY OF BIDS
PROJECT NO.: 7209 DATE: MARCH 24, 2005
PROJECT NAME: INFLUENT DIVERSION STRUCTURE REHABILITATION PROJECT
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $520,000
No
BIDDER
Name & address
BID PRICE
1
Power Engineering Contractors
525,721
2
Albay Construction Company
584,100
3
McGuire & Hester
651,000
4
5
BIDS OPENED BY: /s/ Joyce Murphy DATE: March 24, 2005 SHEET NO. 1 OF 1
0: \7209 - IDS Rehabilitation \Design Phase \Board Documents \7209 Award position Paper.DOC
Page 5 of 6
ATTACHMENT 3
INFLUENT DIVERSION STRUCTURE REHABILITATION PROJECT
DISTRICT PROJECT 7209
POST -BID / PRE - CONSTRUCTION ESTIMATE
Percent of
Estimated
Construction
No. Item Description Amount Cost
1 CONSTRUCTION
a. Construction Contract
$525,721
b. Contingency at 20 percent
$105,279
TOTAL CONSTRUCTION
$631,000 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection $105,000
- Operations Department $5,000
SUBTOTAL $110,000 17%
b. Consultants
- ATI Architects and Engineers $17,000
SUBTOTAL $17,000 3%
TOTAL CONSTRUCTION MANAGEMENT $127,000 20%
3 TOTAL CONSTRUCTION PHASE COST $758,000 120%
4 TOTAL PREBID EXPENDITURES $80,000 13%
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $207,000 33%
6 TOTAL ESTIMATED PROJECT COST $838,000 133%
7 FUNDS AUTHORIZED TO DATE $75,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT $763,000
0: \7209 - IDS Rehabilitation \Design Phase \Board Documents \7209 Award position Paper.DOC
Page 6 of 6
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 7.a. ADM I N I STRAT I V E
Type of Action: HUMAN RESOURCES
Subject: ADOPT RESOLUTION APPOINTING ELAINE R. BOEHME TO THE
POSITION OF SECRETARY OF THE DISTRICT, M -38 ($6575.58 - $7992.66),
EFFECTIVE APRIL 11, 2005 AND AUTHORIZE THE BOARD PRESIDENT TO SIGN
THE EMPLOYMENT AGREEMENT
Submitted ay: Cathryn R. Freitas, Initiating Dept. /Div.: Administration /H. R.
Human Resources Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas . Mu aves
General
ISSUE: Board authorization is required to formalize the appointment of the Secretary
of the District. A resolution for the appointment and employment agreement are
attached.
RECOMMENDATION: Appoint Elaine R. Boehme to the position of the Secretary of
the District.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: Direct staff to contact the executive recruiter to
continue the search for a Secretary of the District.
BACKGROUND: In November 2004 Secretary of the District Joyce Murphy announced
her retirement for Spring 2005. Consequently, the Board hired Bob Murray and
Associates to conduct an executive search for candidates to fill the pending vacancy.
The Board interviewed a number of highly qualified candidates and selected Elaine R.
Boehme as the next Secretary of the District.
Ms. Boehme is currently the Deputy City Clerk for the City of Concord. She comes to
the District with many years of experience in the Clerk's Office and is a certified
Municipal Clerk. She is also the Program Chair for the Northern California Municipal
Clerk's Association.
RECOMMENDED BOARD ACTION: Adopt the attached resolution appointing Elaine
R. Boehme to the position of the Secretary of the District and authorize the President of
the Board to sign the employment agreement for Ms. Boehme.
Page 1 of 2
C: \Documents and Settings \cfreitas\My Documentsftehme appt pos ppr 3- 24- 05.doc
RESOLUTION NO. 2005-
A RESOLUTION APPOINTING ELAINE R. BOEHME
SECRETARY OF THE DISTRICT
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District as follows:
THAT Elaine R. Boehme be appointed to the exempt position of Secretary of the
District as of April 11, 2005, to serve at the pleasure of the Board of Directors at a
beginning salary of $6,575.58, and shall be entitled to benefits normally accorded to the
management group, and
BE IT FURTHER RESOLVED THAT Elaine R. Boehme is hereby authorized and
empowered to fulfill the statutory duties of the position of Secretary, including but not
limited to the execution of necessary documents, warrants and checks, and shall during
this appointment fulfill such other duties as the Board may ordain.
PASSED AND ADOPTED this 7th day of April, 2005, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005
Type of Action: ADMINISTRATIVE
No.: 7.b. ADMINISTRATIVE
Subject: ADOPT RESOLUTION AUTHORIZING THE SECRETARY OF THE
DISTRICT AND THE DIRECTOR OF ADMINISTRATION TO BE A SIGNATORY
FOR THE DISTRICT SAFE DEPOSIT BOX
Submitted By: Debbie Ratcliff, Initiating Dept /Div.: Administrative /Finance &
Controller Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcli . usgraves
Charles
General
ISSUE: With the appointment of a new Secretary of the District, the Board must adopt
a resolution authorizing Elaine R. Boehme to be a signatory for the District Safe Deposit
Box. The Board must also authorize adding Randall M. Musgraves, Director of
Administration.
RECOMMENDATION: Adopt the resolution
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: Select a different staff member to be a
signatory.
BACKGROUND: On November 21, 1983, the Board adopted a resolution authorizing
Joyce McMillan, as Secretary of the District, to be a signatory for the District Safe
Deposit Box. With the appointment of a new District Secretary, it is necessary for the
Board to adopt a new resolution. At this time, the District should add Randall M.
Musgraves, Director of Administration and Secretary Pro -Tem.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the Secretary of
the District and the Director of Administration to be a signatory for the District Safety
Deposit Box.
Page 1 of 3
SAADMIMRATCLIFF \Position Paper adopt resolution authorizing safe deposit box 04- 07- 05.doc
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION NO. 96-100
AND AUTHORIZING THE SECRETARY OF THE DISTRICT,
DIRECTOR OF ADMINISTRATION, CONTROLLER,
FINANCE ADMINISTRATOR, AND ACCOUNTING TECHNICIAN III
AS SIGNATORIES AND KEYHOLDERS
FOR THE DISTRICT SAFE DEPOSIT BOX
BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary
District, a public corporation (hereinafter referred to as Corporation), as follows:
THAT, this Corporation has entered into a Rental Agreement (and renewals
thereof) for a Safe Deposit Box in the vaults of Wells Fargo Bank in Martinez
(hereinafter called Bank); and
THAT, any one of the following officers and employees of this Corporation shall
have the right of access to, and control of, the contents thereof, and to surrender the
said Box, releasing Bank from all liability with respect thereto:
Elaine R. Boehme, Secretary of the District
Randall M. Musgraves, Director of Administration
Deborah L. Ratcliff, Controller
Colette Curtis - Brown, Finance Administrator
David M. Rolley, Accounting Technician III
BE IT FURTHER RESOLVED, that the certification of the Secretary of this
Corporation as to election or appointment of authorized officers or employees shall be
binding upon this Corporation, and the authority hereby conferred shall remain in force
until written notice of the revocation or modification thereof shall be delivered to an
officer of Bank at the office at which said Safe Deposit Box is located.
Page 2 of 3
PASSED AND ADOPTED this 7th day of April, 2005, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NO: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
Page 3 of 3
Central Contra Costa Sanitary District
/Ja�, BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 8.a. ENGINEERING
Type of Action: AUTHORIZE GENERAL MANAGER TO EXTEND CONTRACT
subject: AUTHORIZE GENERAL MANAGER TO APPROVE CONTRACT
EXTENSION FOR HOUSEHOLD HAZARDOUS WASTE TRANSPORTATION AND
DISPOSAL SERVICES PROVIDED BY PHILIP SERVICES CORPORATION
Submitted By: initiating Dept /Div.:
Elaine Jacobs, HHW Supervisor Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Q0' E.Jacobs C. Swanson A. Farrell
( %c. c. S.v y..•s,_, `
General
ISSUE: The current contract with Philip Services Corporation (PSC) expires on
September 23, 2005 unless the General Manager processes an extension creating a
new expiration date of September 23, 2006. The agreement allows for termination with
72 hours' notice if an extension is not granted. The procurement process for a new
contract would need to commence by April 2005 if an extension is not granted.
RECOMMENDATION: Authorize the General Manger to extend the Philip Services
Corporation (PSC) contract for one year through September 23, 2006.
FINANCIAL IMPACTS: The estimated cost of services to be provided for the one -year
extension period is $612,000.
ALTERNATIVES /CONSIDERATIONS: Initiate the procurement process immediately
and establish a new Household Hazardous Waste (HHW) transportation and disposal
contract by September 23, 2005.
BACKGROUND: The District's three -year agreement with Philip Services Corporation
for HHW services expires on September 23, 2005. Services include transportation and
disposal of hazardous waste collected from Central Contra Costa County residents and
qualifying small businesses, temporary HHW collection events serving residents only,
supplemental labor support, and emergency response services for the Treatment Plant.
Staff reviewed PSC's cost, performance and financial statements, and conducted an
audit of PSC facilities. Staff is satisfied with PSC's responsiveness and reliability, and
found PSC's disposal rates competitive with other contractors providing HHW services
in the Bay Area. Below is a summary of PSC's three -year contract cost, with Fiscal
Year 2001/02, the year prior to when the latest contract was implemented, shown for
comparison:
Page 1 of 2
U: \Position Papers \Jacobs \PSC Contract EADOC
POSITION PAPER
Board Meeting Date: April 7, 2005
Subject. AUTHORIZE GENERAL MANAGER TO APPROVE CONTRACT
EXTENSION FOR HOUSEHOLD HAZARDOUS WASTE TRANSPORTATION AND
DISPOSAL SERVICES PROVIDED BY PHILIP SERVICES CORPORATION
YEAR
CONTRACT COST
VOLUME
NET COST
DISCOUNT
FY 2002/03
$576,300
$7,536
$568,764
FY 2003/04
$476,400
$5,637
$470,763
FY 2004/05
$540,700
$5,000
$535,700
Projected
Total
$1,593,400.00
$18,173.00
$1,575,227.00
FY 2001/02 (for
$672,500
N/A
$672,500
comparison)
The District realized a volume discount of 2.5 percent for the annual amount of invoices
greater than $500,000 and less than $600,000, and 1 percent for payment of invoices
in less than 15 days. The net cost of the three -year contract is $1,575,227. The
District's cost per car was reduced from $62 in FY 2002/03 to $58 in FY 2003/04, and is
projected to remain in this range for FY 2004/05.
Staff's PSC facility audit focused on PSC's hazardous waste management practices
and regulatory compliance record. The audit did not reveal anything that would
preclude PSC from continuing to provide HHW services through the one -year extension
period. However, the audit did reveal poor housekeeping practices at some locations,
as well as several notices of violation for conditions of minor non - compliance at their
facilities that have since been corrected. Staff will monitor PSC's hazardous waste
management practices to ensure continued compliance through the contract extension
period.
PSC's financial status is strengthening. With the exception of net profit margin, PSC's
financial ratios were comparable to those of three similar companies in the industry.
However, this comparison is an indicator of relative performance, not a measure of
financial strength. In May 2003, PSC chose to emerge from excessive debt through a
financial reorganization under Chapter 11. Since that time, PSC has been successful in
reducing its debt. While PSC is not currently realizing a net profit, a positive trend
toward a net profit over the next year is apparent. Considering that the District pays
PSC for services on a monthly basis, staff is confident that the District can safely
extend the contract for one year.
The Board Household Hazardous Waste Committee has endorsed a one -year
extension of this contract given assurances that staff will continue to monitor PSC's
hazardous waste management practices.
RECOMMENDED BOARD ACTION: Authorize the General Manager to approve the
one -year extension option included in the HHW service agreement with Philip Services
Corporation, effective September 23, 2005 through September 23, 2006.
U:\Position Papers \Jacobs \PSC Contract Ext.DOC Page 2 Of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 8.b. ENGINEERING
Type of Action: AUTHORIZE FUNDING AND AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH RMC WATER AND ENVIRONMENT FOR THE MORAGA PUMPING
STATION TRANSMISSION LINE CORROSION CONTROL EVALUATION, DP 5922
Submitted By: Initiating Dept /Div.:
Gail Chesler, Associate Engineer Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
GC4-�,k
G. Chesler
IC c�h`
R. rtidt
C. Swanson
�. Swn�ov
OR-
C.
A. Farrell
Charles
General
ISSUE: The Board of Directors' authorization is required for the General Manager to
execute professional engineering services agreements for amounts greater than
$50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement
between the District and RMC Water and Environment with a cost ceiling of $85,000 for
the Moraga Pumping Station Transmission Line Corrosion Control Evaluation
(DP 5922).
FINANCIAL IMPACTS: Evaluation of the costs and benefits of controlling hydrogen
sulfide corrosion (H2S) in the trunk sewers downstream of the Moraga Pumping Station
may identify operational changes or capital improvements that will provide net savings.
The total project cost for the evaluation study is estimated at $110,000, including both
the consultant work and staff time.
ALTERNATIVES /CONSIDERATIONS: The Board may decline to authorize the
agreement and direct staff to defer or cancel the project, or reconsider the selection of
the recommended consultant. RMC Water and Environment was selected in a
competitive process described below and offers the needed capabilities, expertise, and
experience at a reasonable price. Deferring or canceling the evaluation would limit our
ability to mitigate odor and corrosion in the Moraga trunk sewer.
BACKGROUND: H2S is known to be present in the 27 -inch Moraga trunk sewer.
Recent monitoring data and odor complaints indicate that potentially corrosive
conditions exist. The earlier Collection System Corrosion Evaluation Project noted
significant H2S corrosion of the Moraga forcemain junction structure and trunk sewer.
Additional work is required to identify corrosion damage due to current H2S
concentrations and to develop a plan for the needed capital improvements and
recommended procedures for operation of this system.
1JAPosition Papers \Chesler \5922 RMC - Moraga PS.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: April 7, 2005
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH RMC WATER AND ENVIRONMENT FOR THE MORAGA PUMPING
STATION TRANSMISSION LINE CORROSION CONTROL EVALUATION, DP 5922
A formal consultant selection process was conducted in 2002 to solicit and evaluate
proposals from qualified engineering firms for collection system corrosion control
evaluation studies. A Request for Proposals (RFP) was sent to eleven firms. The RFP
explained that the most qualified firms would be candidates for a number of planned
pumping station corrosion evaluation studies. Four proposals were received and three
firms were interviewed in September 2002. Brown and Caldwell was selected for the
Martinez Transmission Line Corrosion Evaluation, and RMC Water and Environment
was selected in 2004 to evaluate corrosion issues'for Concord Industrial and Clyde
Pumping Stations.
Staff recommends that RMC Water and Environment be engaged for the Moraga
Pumping Station Transmission Line Corrosion Control Evaluation (DP 5922) based on
their successful completion of similar work for the Concord Industrial and Clyde
Pumping Stations. The study approach will be:
1) Evaluate the condition of the transmission line (forcemain and trunk sewer)
between the Moraga Pumping Station and the Lamorinda Interceptor at
Olympic Boulevard and Reliez Station Road in Lafayette.
2) Identify and evaluate operating procedures and chemical additives to reduce H2S
odor and corrosion in downstream sewers.
3) Characterize the remaining useful life of the downstream sewers and
recommend needed renovation projects, if any.
This project is included in the 2004 -05 Capital Improvement Budget (pages 106 -107).
An allocation of $110,000 is needed at this time.
Staff has concluded that the proposed agreement with RMC Water and Environment is
exempt from the California Environmental Quality Act (CEQA) under District CEQA
Guidelines Section 156262 since it involves planning activities for possible future
actions, which the District has not approved, adopted, or funded, and the outcome of
these tasks will not have a legally binding independent finding that this project is
exempt from CEQA. The District will conduct an environmental evaluation of any
capital project that is proposed as a result of these studies to determine the appropriate
CEQA compliance documentation.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
agreement between the District and RMC Water and Environment with a cost ceiling of
$85,000 for the Moraga Pumping Station Transmission Line Corrosion Control
Evaluation (DP 5922).
Page 2 of 3
U: \Position Papers \Chesler\5922 RMC - Moraga PS.DOC
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Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: g.a. HUMAN RESOURCES
Type of Action: RECEIVE STAFFING PLAN
Subject. RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2005 -2006
Submitted By. Cathryn Freitas, Human Initiating Dept✓DM:
Resources Manager Administration/Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
C. Freitas . Moraves
General
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 2005 -2006 and is
submitting its requests for Board consideration at the April 7, 2005, Board Meeting.
Board approval is scheduled for the May 5, 2005, Board Meeting.
RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2005 -2006.
FINANCIAL IMPACTS: The proposed Staffing Plan would increase annual salary and
benefit costs by $349,695, excluding any cost -of- living adjustments.
ALTERNATIVES /CONSIDERATIONS: Modify or reject proposed Staffing Plan.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal
Year 2005 -2006. The Staffing Plan includes departmental overviews, personnel actions
taken during Fiscal Year 2004 -2005 to -date, requested changes and their justifications,
new job classification descriptions, and organizational charts reflecting current staffing
and proposed changes. To date, there have been 75 personnel actions during Fiscal
Year 2004 -2005.
The attached summary sheet highlights the effect of each department's staffing
requests on the number of total authorized positions in the District and the costs in
salaries and benefits. As shown in the summary, the total number of authorized regular
positions in the District will be two more than last year. Ten Co -op student positions are
requested for both six -month terms for Fiscal Year 2005 -2006 which is three additional
positions. The number of Co -ops has increased due to a proposed arrangement with
Diablo Valley College to hire three students through their Cooperative Work Experience
Education Program. One of these students will work in Communications Services to
assist with the OTIS development project; one student in Engineering Support as a
CAD operator; and one student in Environmental Services Division to revise the sewer
model database and prepare annexation maps, easement drawings, and exhibits.
Page 1 of 4
HABUDGE11Receive Staffing Plan PP 2005.doc
POSITION PAPER
Board Meeting Date, April 7, 2005
Subject. RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2005 -2006
The salaries and wages in the 2005 -2006 O & M Departmental Budgets will increase
from the previous year due to cost -of- living salary adjustments and any merit and
longevity increases scheduled in 2005 -2006. Staff is recommending the salaries for
the seven Co -ops from four -year colleges remain at $18.00 an hour and the three
Co -ops from Diablo Valley College be set at $15.50 an hour.
The Staffing Plan was reviewed, discussed, and approved as delineated below by the
Personnel Committee at their March 21, 2005, meeting.
District staff will meet and confer with the appropriate bargaining units on those items
that are applicable prior to the Board adopting the Staffing Plan.
Administration
Accounting and MIS
1. Change the Management Information Systems (MIS) Section name to
Information Technology (IT) Section and adopt the title changes of the MIS
Administrator and MIS Analyst to IT Administrator and IT Analyst.
Operations
Collection System Operations
2. Add one Maintenance Supervisor (S -73, $5,781.57 - $6,994.35) position.
3. Add one Maintenance Crew Leader (G -65, $4,746.98 - $5,752.85)
position.
4. Add one Maintenance Crew Member 1 /11 (I: G -53, $3,573.94 - $4,322.10;
II: G -59, $4,120.67 - $4,985.38).
Plant Operations
5. Delete one Training and Resource Technician (G -60, $4,216.58 -
$5,103.25) position.
Page 2 of 4
HABUDGET\Receive Staffing Plan PP 2005.doc
POSITION PAPER
Board Meeting Date, April 7, 2005
Sub /ect. RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2005 -2006
Enaineerina
6. Delete two Management Analyst (G -68, $5,103.25 - $6,176.25) positions
and the job classification description. Add two Engineering Assistant III
(G -69, $5,229.31 - $6,322.87) positions and reclassify Management
Analysts John Mercurio and Russ Leavitt to Engineering Assistant III's
7. Delete one Departmental Information Systems Analyst (G -72, $5,617.11 -
$6,799.76) position and the job classification description. Add one
Assistant Engineer (S -72, $5,641.79 - $6,829.92) position.
8. Delete Collection System Inspection Supervisor (S -74, $5,914.50 -
$7,165.60) position and the job classification description. Add one
Supervising Engineering Assistant position and change the salary range
from (S -72, $5,641.79 - $6,829.92) to (S -74, $5,914.50 - $7,165.60).
Reclassify Paul Kelly to Supervising Engineering Assistant. Modify the
salary range for Supervising Engineering Assistant Kurt Darner from (S-
72, $5,641.79 - $6,829.92) to (S -74, $5,914.50 - $7,165.60).
9. Modify the job classification description for Source Control Inspector 1 /II.
Secretary of the District
Coon
None
10. Authorize the hiring of students to fill ten Co -op positions in 2005 -2006.
RECOMMENDED BOARD ACTION:
Receive and consider the Staffing Plan for Fiscal Year 2005 -2006 herein identified by
items 1 —10. The Staffing Plan will be submitted for final approval at the May 5, 2005,
Board meeting.
Page 3 of 4
HABUDGET1Receive Staffing Plan PP 2005.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 9.b. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
Submitted By: Cathryn Freitas, Initiating Dept /Div.:
Human Resources Manager Administration /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
i
,M
C. Freitas u aye r
s
Charles B '
General Man aer
ISSUE: District staff has assessed its needs for seasonal employees in 2005.
RECOMMENDATION: Approve the hiring of 24 students for seasonal employment.
FINANCIAL IMPACTS: The proposed seasonal staffing will cost approximately
$173,940.
ALTERNATIVES /CONSIDERATIONS: Approve hiring fewer students for seasonal
employment.
BACKGROUND: Each year, the District hires students during the summer months for
seasonal maintenance, vacation relief, cleanup, and special projects; and during the
school year or semester breaks for additional assistance. Authorization was given for
twenty -three student positions last year. Approval is requested for twenty -four seasonal
positions in Fiscal Year 2005 -2006.
It is recommended that the hourly rates for seasonal employees remain the same as
last year:
Student Positions Proposed Salary*
Clerical, Laborer (No experience necessary) $12.00
Technical (Drafting, Graphic Design) $13.50
Professional (Chemist, Engineering) $15.50
*For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For
example, a student laborer who has worked here for the past two summers would receive $14.00 per hour
this summer. The extra dollar an hour recognizes the experience and serves as an incentive for returning
students.
Page 1 of 2
H: \BUDGET\SEASONAL HELP 2005 PPAOC
POSITION PAPER
Board Meeting Date: April 7, 2005
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
The Staffing Plan was reviewed and approved by the Personnel Committee at their
(date) 2005, meeting.
Department Directors will be prepared to answer any questions regarding the following
requests:
Administration
The Administration Department is requesting one summer student position in 2005-
2006. This is the same number as last year. The position is located in Communication
Services for technical support.
Operations
The Operations Department is requesting nineteen students, which is one more than
last year. Seven of the summer student laborer positions will provide vacation coverage
in Buildings and Grounds and do seasonal maintenance. The Plant is also requesting
two relief positions in the Laboratory, one Electrical Shop assistant, one engineering
assistant, two clerical, one laborer to assist the mechanical maintenance staff, and one
Web information assistant to help build the Operations Department's information site on
the District's Intranet. In addition, the Collection System Operations Division is
requesting one clerical position to provide vacation coverage, two laborers at the
pumping stations, and one laborer to do building and grounds maintenance.
Engineering
The Engineering Department requests authorization to hire two engineering assistant
summer student positions. This is the same number as last year's request. One position
will be assigned to the District's Planning Section assisting in collection system piping
inventory and database work, the other position will be assigned to the Capital Projects
Division working on design projects for the collection system.
The Secretary of the District
The Secretary of the District is requesting two students to assist with records
management, large projects, switchboard backup, and vacation relief. This is the same
number of positions requested last year.
RECOMMENDED BOARD ACTION: Authorize the hiring of 24 students for seasonal
employment.
Page 2 of 2
HABUDGMSEASONAL HELP 2005 PP.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7, 2005 No.: 11. a. BUDGET AND FINANCE
Type of Action: REVIEW 2005 -06 SEWER SERVICE CHARGE INCREASE
subject: REVIEW AND DISCUSS IMPLEMENTATION OR DEFERRAL OF $8
INCREASE IN THE SEWER SERVICE CHARGE RATE FOR FISCAL YEAR 2005-
2006 AS PREVIOUSLY APPROVED IN ORDINANCE NO. 232.
submitted By. Debbie Ratcliff, Initiating Dept /Div.: Administrative
Controller
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. Ratcf . M graves
K. Alm
Charles'
General
ISSUE: On June 3, 2004, the Board of Directors approved Ordinance No. 232, which
established the 2004 -2005 Sewer Service Charge rate at $280 per residential unit; and
established an increase of $8 for fiscal year 2005 -2006 and an increase of $9 for fiscal
year 2006 -2007. A vote of the Board is required to reduce the Sewer Service Charge
increase previously set for 2005 -2006 in the existing ordinance.
RECOMMENDATION: Review and discuss the Sewer Service Charge rate leading to
a Board decision to implement, or defer an $8 increase for fiscal year 2005 -2006 as
approved by the Board in Ordinance No. 232.
FINANCIAL IMPACTS: An $8 rate increase in the Sewer Service Charge for fiscal
year 2005 -2006 will generate approximately $1.3 million to help offset increases in
O &M expenses and increased Capital spending. It is projected that the deferral of the
2005 -2006 rate increase would accelerate the projected ten -year decline in the Sewer
Construction Fund balance and increase the amount of future rate increases.
ALTERNATIVES/CONSIDERATIONS: A three -year Sewer Service Charge increase
was set by the Board via Ordinance No. 232 at the June 3, 2004, Board meeting; the
ordinance allows for the Board to reduce rates. The Board may allow the scheduled
rate increase to occur without revision, or can consider by recorded vote to defer the
imposition of the increase in the Sewer Service Charge for fiscal year 2005 -2006.
BACKGROUND: The Board approved Ordinance No. 232 on June 3, 2004, which
established an $8 increase in the Sewer Service Charge rate for fiscal years 2004-
2005 and 2005 -2006 with a $9 increase for fiscal year 2006 -2007. These rate
increases were set to help partially offset increases in 0 &M expenses and capital
program expenditures.
Page 1 of 7
C:\DOCUME -1 \jlopez.000\LOCALS -1 \Temp \RatePP2. DOC
POSITION PAPER
Board Meeting Date: April 7, 2005
subject REVIEW AND DISCUSS IMPLEMENTATION OR DEFERRAL OF $8
INCREASE IN THE SEWER SERVICE CHARGE RATE FOR FISCAL YEAR 2005-
2006 AS PREVIOUSLY APPROVED IN ORDINANCE NO. 232.
The basis for the current fee structure was provided during the Board Workshop in
2004. Since that time the District "funds available" has increased by approximately $10
million. This fund balance increase is due to several factors: the implementation of
near -term savings measures; deferral of capital projects in anticipation of the loss of ad
valorem tax revenue; the retention of a portion of tax revenue; bond funding for facility
improvements in San Ramon; and an acceleration of payment of anticipated connection
fees. While many of these revenue sources cannot be used to offset the increase in
O &M expenses, sufficient funds are available for the Board to consider deferring
imposition of the annual rate increase. District staff advocates for implementation of
the adopted Sewer Service Charge increase on the basis of the long -term plan for
modest annual rate increases as presented in the 2005 Board Financial Planning and
Policy Workshop. Setting of the Sewer Service Charge is a Board policy decision, and
the Board's past prudent financial management allows for various rate options this
year.
The rate setting scenario presented to the Board at the January 2005 Workshop was in
part predicated on the 2005 -2006 rate increase. It projected modest annual rate
increases, a steady decline in District fund balances over a ten -year period, with
retention of adequate funds for annual cash flow requirements. The District will be
impacted by the loss of $5.7 million in property tax revenue for another year, a shift of
approximately $5 million dollars to a retiree benefit trust fund to meet Government
Accounting Standards Board (GASB) 45 requirements, continued debt service and self -
insurance funding. (See attached table). The rate - setting scenario is also based on
projections of a low inflation rate and a moderate capital expenditure program. The
projected Capital Improvement Plan does not include costs for potential regulatory
changes, unanticipated infrastructure replacement requirements, or maintaining a
Sewer Construction Fund balance adequate to fund large capital projects beyond the
ten -year window. The rate setting scenario also makes no allowance for future loss of
property tax revenue should the State's financial troubles persist, or declines in
revenues due to reduced development in our service area. Even with a three percent
increase in the Sewer Service Charge rate for 2005 -2006 and 2006 -2007, the District is
projected to be reducing reserves each year for the next ten years.
RECOMMENDED BOARD ACTION: Discuss and review the 2005 -2006 Sewer
Service Charge. Consideration of motion to defer imposition of 2005 -2006 rate
increase approved in Ordinance No. 232.
Page 2 of 7
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Page 3 of 7
ORDINANCE NO. 232
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ESTABLISHING THE SEWER SERVICE CHARGES
FOR FISCAL YEARS 2004 -2005, 2005 -2006, 2006 -2007
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program to finance the services and facilities furnished by the District, and
WHEREAS, the Board of Directors of the District has reviewed the present sewer
service charge rate schedule and has determined that the residential annual sewer
service charge rates should be increased by an amount of $8.00 each year for the first
two years, and increased by an amount of $9.00 for the third year, beginning in Fiscal
2004 -2005. Non - residential rates will be increased proportionally based on Residential
Unit Equivalents (RUE) factors.
WHEREAS, in adopting this Ordinance, the Board of Directors finds that:
a. Written notices of the proposed increase in sewer service charge rates
were sent by first class U.S. mail to every owner of property connected in the
District at least 45 days prior to the Public Hearing on the proposed increase
conducted on June 3, 2004.
b. All written protests against the proposed increase in the sewer service
charge, including those provided in person, by facsimile, email and U.S. mail,
were considered and tallied at the Public Hearing conducted on June 3, 2004,
and the District was not presented with protests by a majority of the owners of
the identified parcels affected by this change.
c. The amount of the charge imposed does not exceed the proportional cost of
the service attributable to the properties receiving service and the charge is
only imposed on those properties actually receiving service or for those which
service is immediately available.
d. This action is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15273 (a) (1-4) of the
District CEQA Guidelines.
Page 4 of 7
NOW THEREFORE, BE IT ORDAINED by the Board of Directors of the
Central Contra Costa Sanitary District as follows:
Section I.
The 2004 -2005, 2005 -2006 and 2006 -2007 rates for Sewer Service Charges for users
of the District System will be initiated for the fiscal year beginning July 1, 2004,
increased as indicated on July 1, 2005 and July 1, 2006, and shall continue thereafter in
effect until further action of the Board of Directors. The following chart displays the
residential and non - residential charges for the years indicated:
CCCSD SEWER SERVICE CHARGE BY USER
Residential User Group
Fiscal Year
2004-2005
$280.00
$401.00
Fiscal Year
2005-2006
$288.00
$413.00
Fiscal Year
2006 -2007
$297.00
$426.00
Rate per living unit: Single Family
Dwellings, Mobile Home, Townhouses,
Condominium Units, Multi-Family Units
Residential Living Units served by one or
both of the Lawrence Rd. Pumping
Stations (until the stations are
decommissioned
Commercial / Non - Industrial
$7.16
$7.37
$7.60
(Rates per Hundred Cubic Feet)
Bakeries
Supermarkets w /garbage disposals
$5.41
$5.57
$5.74
Mortuaries
$5.10
$5.25
$5.41
Restaurants
$5.30
$5.46
$5.63
Others
$2.60
$2.68
$2.76
Minimum Annual Charge
$292.00
$301.00
$310.00
Industrial
$1,428.00
$1,471.00
$1,517.00
Flow per million gallons
Biochemical Oxygen (demand per
1,000 lbs. )
Suspended Solids per 1,000 lbs.
$596.00
$425.00
$614.00
$438.00
$633.00
$452.00
Demand per million gallons per day
$171,612.00
$176,760.00
$182,284.00
Minimum Annual Charge
$292.00
$301.00
$310.00
Special Discharge Permits &
Contractual Agreements
Determined
Individual)
Determined
Individual)
Determined
Individual)
Page 5 of 7
CCCSD SEWER SERVICE CHARGE BY USER
Institutional User Group
Fiscal Year
2004-2005
$2.60
Fiscal Year
2005-2006
$2.68
Fiscal Year
2006-2007
$2.76
Churches
Schools
$2.60
$2.68
$2.76
Fraternal & Service Organizations
$2.60
$2.68
$2.76
Local & State Institutions
$2.60
$2.68
$2.76
Other Tax Exempt (Except Federal)
$2.60
$2.68
$2.76
Federal Institutions
$2.60
$2.68
$2.76
Utilities with Special Tax Status
$2.60
$2.68
$2.76
Independent Living Facilities, Rest Homes,
& Convalescent Hospitals
Minimum Annual Charge
$2.60
$292.00
$2.68
$301.00
$2.76
$310.00
Section 2.
The Board of Directors shall consider the District's proposed budget, the financial
condition, projected capital and energy costs, as well as other factors which bear on the
revenue requirements of the District during the Spring of 2005 and 2006 to determine
whether the increases set forth herein for those years continue to be necessary. If the
District Board concludes that lesser increases for either the fiscal year of 2005 or 2006
will produce adequate revenues for the respective fiscal years, the Board will take
appropriate action at the time to reduce the rates herein for fiscal year 2005 or 2006, or
both.
Section 3.
This ordinance shall be published once in the Contra Costa Times a newspaper of
general circulation within the Central Contra Costa Sanitary District, and shall be
effective July 1, 2004.
Page 6 of 7
PASSED AND ADOPTED this 3`d day of June 2004, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members: Boneysteele, Hockett, Menesini, Lucey
NOES: Members: None
ABSENT: Members: Nejedly
resident of the Board of irector
Central Contra Costa Sanitary D trict
County of Contra Costa, State of California
COUNTERSIGNED:
�4'- &
Se rearV of the
Ce I Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to Form:
G�
Kenton L. Alm
Counsel for the District
Page 7 of 7