HomeMy WebLinkAbout3/17/2005 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005
Type of Action: ADOPT RESOLUTION
No.: 4.a. CONSENT CALENDAR
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM STANDARD PACIFIC CORPORATION
FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF
SUBDIVISION NO. 8624 IN THE TOWN OF DANVILLE (JOB 5707)
Submitted By: Initiating Dept/Div.:
John Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Mercurio nny C. Swanson A. Farrell rtes Ba , .�
General Mana er
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8624 that is required for
a recent public sewer extension off Crow Canyon Road in the Town of Danville (as
shown on Attachment 1). The final subdivision map and public sewer improvements
have been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5707,
public sewer improvements, and an offer of dedication from Standard Pacific
Corporation for an easement shown on the recorded final map of Subdivision No. 8624
in the Town of Danville (Job No. 5707), and authorizing staff to record the easement
acceptances with the Contra Costa County Recorder.
Page 1 of 2
UAPosition Papers \Mercurio \5707 Standard Pacific Reso PP.doc
CAMINO TASSAJARA
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: 4.b. CONSENT CALENDAR
Type of Action: ESTABLISH PUBLIC HEARING DATE
Subject: ESTABLISH APRIL 21, 2005 AS THE DATE FOR A PUBLIC HEARING
REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.12 "CAPACITY FEE PROGRAM"
Submitted By:
Initiating Dept /Div.:
Jarred Miyamoto - Mills,
Engineering / Environmental Services
Principal Engineer
REVIEWED AND RECOMMEND BOARD ACTION:
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J. Miyamoto -Mills C. Swanson
A. Farrell K. Alm Charles V
General I
ISSUE: The District Code requires that a public hearing be held prior to the Board of
Directors' consideration of amendments to the District Code.
RECOMMENDATION: Establish April 21, 2005 as the date for a public hearing to
receive comments on and consider adoption of a proposed ordinance to amend District
Code Chapter 6.12 "Capacity Fee Program."
FINANCIAL IMPACTS: None by this action. If the staff recommendation to increase
Capacity Fees is adopted by the Board of Directors following the public hearing, it is
projected that approximately $800,000 in additional annual revenue will be generated in
Fiscal Year 2005 -2006 based on 1,800 new connections.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may decline to establish
the recommended public hearing date or may elect to choose a different date; however,
a public hearing must be held if Capacity Fees are to be increased. If the hearing is
held on April 21, 2005, the increased fees could take effect July 1, 2005.
BACKGROUND: Staff has reviewed the District's current Capacity Fee Program and
has concluded that it would be appropriate to revise the fees to account for changes in
the valuation of District assets and the number of current customers. The effect of
implementing the staff recommendation would be to increase the Capacity Fee as
follows:
Page 1 of 2
WPosition Papers\ Miyamoto - Mills \SetPHdatereCapFees.doc
POSITION PAPER
Board Meeting Date: March 17, 2005
subject: ESTABLISH APRIL 21, 2005 AS THE DATE FOR A PUBLIC HEARING
REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.12 "CAPACITY FEE PROGRAM"
Fee Category
Current
Proposed
% change
Gravity Zone Fee
$3,983 per RUE
$4,150 per RUE
4.2%
Pumping Zone Fee
$4,971 per RUE
$5,481 per RUE
10.3%
The proposal was presented to and discussed with the Board Outreach Committee on
February 24, 2005, and with the full Board during the General Manager's Report on
March 3, 2005. A related staff proposal to revise the Environmental and
Development - Related Rates and Charges concurrently was also presented.
A coordinated outreach program to inform and solicit input from interested customers
regarding both the proposed Capacity Fees and the proposed Environmental and
Development - Related Rates and Charges will be conducted by staff before the public
hearing date.
RECOMMENDED BOARD ACTION: Establish April 21, 2005 as the date for a public
hearing to receive comments on and consider adoption of a proposed ordinance to
amend District Code Chapter 6.12 "Capacity Fee Program."
Page 2 of 2
UAPosition Papers\ Miyamoto - Mills \SetPHdatereCapFees.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: 4.c. CONSENT CALENDAR
Type of Action: ESTABLISH PUBLIC HEARING DATE
Subject: ESTABLISH APRIL 21, 2005 AS THE DATE FOR A PUBLIC HEARING
REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES"
Submitted By: Initiating Dept /Div.:
Jarred Miyamoto -Mills Engineering / Environmental Services
Principal Engineer
REVIEWED AND RECOMMEN ED FOR BOARD ACTION:
7/ IJrT
J. Miyamoto -Mills Swanson A. Farrell K. Alm re att
General Mana r
ISSUE: The District Code requires that a public hearing be held prior to the Board of
Directors' consideration of amendments to the District Code.
RECOMMENDATION: Establish April 21, 2005 as the date for a public hearing to
receive comments on and consider adoption of a proposed ordinance to amend District
Code Chapter 6.30 "Schedule of Environmental and Development - Related Rates and
Charges."
FINANCIAL IMPACTS: None by this action. If the staff recommendation to revise
Environmental and Development - Related Rates and Charges is adopted by the Board
of Directors following the public hearing, it is projected that approximately $150,000 to
$200,000 in additional annual revenue for the Operations and Maintenance (O &M)
Fund and the Capital Improvement Fund will be generated beginning in Fiscal Year
2005 -06.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may decline to establish
the recommended public hearing date or may elect to choose a different date; however,
a public hearing must be held if Environmental and Development - Related Rates and
Charges are to be increased. If the hearing is held on April 21, 2005, the revised fees
could take effect July 1, 2005.
BACKGROUND: Chapter 6.30 of the District Code includes a schedule of rates and
charges for environmental and development - related services provided to contractors,
developers, septic and grease waste haulers, and permitted industrial users. These
services include permit counter assistance, plan review, inspection of construction for
U: \Position Papers \Miyamoto -Mills \Set Public Hearing Ch. 6.30.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: March 17, 2005
subject.. ESTABLISH APRIL 21, 2005 AS THE DATE FOR A PUBLIC HEARING
REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE
CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES"
laterals and main line extensions, addition of new sewers, parcels, and permit
information to District maps, source control permits and inspections, and septic and
grease hauler sampling and treatment.
The last comprehensive review of these rates and charges occurred in 2003. District
staff periodically reviews the rates and charges to assess whether changes are
appropriate. The District's financial constraints and the State's mandate that revenues
from these sources not exceed the cost of providing services warranted a review of
rates and charges at this time.
Following the review, staff recommends that several of the rates and charges be
increased, a few be decreased or remain unchanged, some new charges be added,
and a few others eliminated. The proposal was discussed with the Board Outreach
Committee on February 24, 2005, and with the full Board during the General Manager's
Report on March 3, 2005. A related staff proposal to revise the Capacity Fees
concurrently was also presented.
A coordinated outreach program to inform and solicit input from interested customers
regarding both the proposed Environmental and Development - Related Rates and
Charges and the proposed Capacity Fees will be conducted by staff before the public
hearing date.
RECOMMENDED BOARD ACTION: Establish April 21, 2005 as the date for a public
hearing to receive comments on and consider adoption of a proposed ordinance to
amend District Code Chapter 6.30 "Schedule of Environmental and
Development - Related Rates and Charges."
Page 2 of 2
UAPosition Papers \Miyamoto -Mills \Set Public Hearing Ch. 6.30.DOC
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: 4.d. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR STEVEN PLUNKETT, UTILITY WORKER
THROUGH JUNE 3, 2005
Submitted By: James M. Kelly Initiating Dept. /Div.
Director of Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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Operations/
Plant Operations
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ISSUE: Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize extension of medical leave of absence without pay for
Steven Plunkett, Utility Worker
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay.
BACKGROUND: Steven Plunkett, Utility Worker, has been off of work since
September 3, 2004, due to a medical condition. Mr. Plunkett applied for, was granted,
and used 12 weeks of Family Medical Leave. At the Board meeting of February 3, the
Board approved Mr. Plunkett to be on medical leave of absence without pay until
March 15, 2005. We request extending Mr. Plunkett's medical leave of absence
without pay until June 3, 2005. His status will continue to be reviewed, and the Board
will be notified if any further action is necessary.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for Steve Plunkett, Utility Worker, through June 3, 2005.
S: \Correspondence \Position Papers\2005 \Plunkett -Leave of Absence Ext- 6- 3- 05.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: 7 -a. ENGINEERING
Type of Action: AUTHORIZE GENERAL MANAGER TO EXTEND CONTRACT
subject: AUTHORIZE THE GENERAL MANAGER TO EXTEND THE AGREEMENT
WITH THE CONTRA COSTA CLEAN WATER PROGRAM AUTHORIZING THE
SOURCE CONTROL SECTION TO CONTINUE CONDUCTING STORM WATER
INSPECTION SERVICES
Submitted By: Initiating Dept. /Div.:
Tim Potter, Source Control Program Engineering /Environmental Services
Superintendent Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
1--t-% -
T. Potter C. Swanson A. Fa II K. Alm Char"Manager
Gen
ISSUE: The current contract with the Contra Costa Clean Water Program (CWP)
expires on June 30, 2005 unless the General Manager processes an extension
creating a new expiration date of June 30, 2007. The Agreement allows for any
participating agency to terminate its obligations under the contract provided that all
other parties are given written notice within 90 days of the effective date of the
termination of services.
RECOMMENDATION: Authorize the General Manager to extend the contract with the
CWP for the District to conduct storm water inspections in the central county cities.
FINANCIAL IMPACTS: The proposed agreement provides for reimbursement of the
District's costs. The FY 2004 -05 budget for completing these CWP inspection services
is $233,840, which includes inspectors' salary and benefits plus overhead and
expenses. This revenue pays for two contingently funded Source Control. Inspector
positions involved in the CWP program.
ALTERNATIVES /CONSIDERATIONS: Entering into this contractual agreement is a
voluntary action. The alternative is to not enter into the agreement, to not provide the
storm water inspection services for the ten cities in the District's service area, and to
provide 90 -day notice of termination. The present expectation of the County Clean
Water Program is that the contract will be renewed.
BACKGROUND: The District's Source Control Section has successfully completed the
storm water inspections each year since beginning the service in Fiscal Year (FY)
1997/98. The CWP and the cities in the District's service area value the services
provided by the District to conduct this mandatory element of the storm water National
HAExec Asst \CWP contract PP.DOC
Page 1 of 3
POSITION PAPER
Board Meeting Date: March 17, 2005
subject: AUTHORIZE THE GENERAL MANAGER TO EXTEND THE AGREEMENT
WITH THE CONTRA COSTA CLEAN WATER PROGRAM AUTHORIZING THE
SOURCE CONTROL SECTION TO CONTINUE CONDUCTING STORM WATER
INSPECTION SERVICES
Pollutant Discharge Elimination System (NPDES) Permit issued to the CWP, the
county, and the cities in Contra Costa County. The District provides this service for
Central County; Delta Diablo Sanitation District provides for East County; and East Bay
Municipal Utility District provides for West County. The contract provides cost recovery
for the District by enabling the Source Control staff to bill their time to the CWP with an
overhead multiplier that reflects the District's actual overhead costs. During
FY 2003 -04, the District received $170,330 from the CWP for services provided under
this agreement. For FY 2004 -05, the District anticipates receiving approximately
$200,000 from the CWP. This effectively covers the cost of two contingently funded
Source Control Inspectors. So far, through December 17, 2004, the District has
received $104,403 for services provided under the agreement.
The inspection services agreement benefits both the District and the CWP by creating
efficiencies through completing combined pretreatment and storm water inspections.
The primary benefits to the District include:
Combined pretreatment and storm water inspections enable efficient evaluations
of the business's wastewater management by evaluating both District Source
Control requirements, and CWP mandates. When improper discharges to the
storm drain system are identified, the business contact is immediately apprised
of what strategies are needed to control storm water impacts and where
appropriate to redirect the wastewater to the sanitary sewer system.
Customer relations are also facilitated through the combined inspection program
where one inspection incorporates the regulatory requirements of both the
federal pretreatment program (District Source Control) and the urban
runoff /storm water requirements (CWP). This results in one inspection, one
contact person, and a single follow up action where mandated. This single
procedure reduces the time and effort required from effected business in dealing
with this compliance issue. Combined inspections also reduce the oversight
efforts from various regulatory agency staff.
As escalating federal and regional regulatory requirements force the District to
further strengthen our Local Limits and increase the number of affected local
businesses under permit, the efficiencies from this partnership will increase.
District inspectors will have established knowledge of, and relationships with
these businesses through the storm water inspection program. This should allow
a smoother transition for all parties into new permit requirements and overall
compliance.
H: \Exec Asst \CWP contract PP.DOC Page ,2 of 3
POSITION PAPER
Board Meeting Date: March 17, 2005
subject: AUTHORIZE THE GENERAL MANAGER TO EXTEND THE AGREEMENT
WITH THE CONTRA COSTA CLEAN WATER PROGRAM AUTHORIZING THE
SOURCE CONTROL SECTION TO CONTINUE CONDUCTING STORM WATER
INSPECTION SERVICES
• The interagency partnership established under the CWP contract establishes
goodwill with the agency partners to the service contract (e.g., county CWP,
cities in District service area) and the Regional Water Quality Control Board
(RWQCB) as the oversight agency for the county storm water NPDES Permit.
RWQCB staff that oversees the Contra Costa County storm water NPDES
Permit has complimented the District for providing these inspection services in a
variety of venues (e.g., multi- agency meetings, training sessions). The United
States Environmental Protection Agency (USEPA), RWQCB, and CWP staff
have identified this type of inspection service agreement between POTWs and
CWP municipalities as a "model" program.
District Counsel has reviewed and approved the extension of the contract. Staff
recommends extension of the contract for two years, through June 2007. This Position
Paper is presented to the Board to meet the 90 -day notice of termination requirement.
However, if the Board wishes to terminate the contract with the Contra Costa Clean
Water Program, staff's recommendation would be to extend the contract with the CWP
for the next year and provide notice of future termination, allowing the CWP adequate
time to develop an inspection program to meet their regulatory requirements.
RECOMMENDED BOARD ACTION: Authorize the General Manager to extend the
contract with the Contra Costa Clean Water Program for the District's Source Control
Section to conduct storm water inspections in the central county cities through June 30,
2007.
H: \Exec Asst \CWP contract PP.DOC Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: g,a. BUDGET AND FINANCE
Type of Action: RECEIVE ANNUAL REPORT
Subject: RECEIVE THE 2004 ANNUAL REPORT OF THE DEFERRED
COMPENSATION PLAN ADVISORY COMMITTEE
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept. /Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Rat . Mograves
General
ISSUE: The Deferred Compensation Plan Advisory Committee (Committee)
respectfully submits its 2004 Annual Report.
RECOMMENDATION: Receive the Annual Report of the Deferred Compensation Plan
Advisory Committee for 2004 and provide any comments to staff.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: The Board of Directors approved the establishment of the Committee
in January 1982. The scope of activities of the Committee includes:
• Establishing internal administrative procedures
• Educating participants regarding the Plan
• Reviewing emergency withdrawal requests
• Reviewing investment performance of the Plan
• Submission of an annual report to the Board of Directors and Plan
participants
The Committee is made up of the following Departmental representatives:
Debbie Ratcliff, Controller — Chairperson
David Rolley, Accounting Technician III —Administrative
Michael Penny, Associate Engineer — Engineering
Roseanna Barrett, Administrative Secretary — Collection System Operations
Matthew Mahoney, Maintenance Planner - Plant Operations
RECOMMENDED BOARD ACTION: Receive the Annual Report of the Deferred
Compensation Plan Advisory Committee for 2004 and provide any comments to staff.
S:\ ADMIN\ POSPAPER \Annual.Report.2004.Def.Comp.doc Page 1 of 14
Central Contra Costa Sanitary District
DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE ANNUAL REPORT
JANUARY 2004 — DECEMBER 2004
The Deferred Compensation Plan Advisory Committee (the Committee) was
established by the Board of Directors to facilitate the internal administration of the
District's Deferred Compensation Plan. The scope of the Committee's activities
encompass the following:
• Establish internal District administrative procedures within the provisions of the
Deferred Compensation Plan document.
• Educate participants regarding the plan provisions by issuing a handbook which
summarizes the Deferred Compensation Plan and responding to questions from
participants.
• Review accountability by the Program Administrators, Hartford Life Insurance
Company (Hartford), National Deferred, and ICMA Retirement Corporation
(ICMA) and respond to participants' queries regarding accuracy or propriety of
account balances.
• Review participants' requests for emergency withdrawal of funds and make
recommendations for acceptance or denial Board of Directors.
• Review investment performance of the Deferred Compensation Plan on an
annual basis.
During the period of January 2004 through December 2004, the Committee addressed
all of the activities included in its scope of responsibilities through the conscientious
efforts of all of the Committee members.
The performance of Hartford, National Deferred, and ICMA in administering the
Deferred Compensation Plan during the 2004 report is considered to be satisfactory.
The performance results of the Hartford, National Deferred, and IMCA stock and bond
investments for the calendar year 2004 follow.
S:\ ADMIN\ POSPAPER \Annual.Report.2004.Def.Comp.doc Page 2 of 14
Please note the following when reviewing Plan results:
■ Market index benchmarks have been provided for comparative purposes only.
These indexes reflect broad based changes in the market conditions based on
average performance. Indices are unmanaged and reflect no fees or expenses and
are not available for direct investment.
■ Rate of returns quoted by providers and fund managers include reinvestment of
capital appreciation (depreciation), plus realized gain (losses), dividends and
interest income.
■ All rate of return performance results are net of annual asset -based fees, which
include fund manager fees and expenses, marketing fees and plan administrative
fees.
■ In general, plan administrative fees are charged by the carriers and differ between
the carriers. The basic plan administrative fees are as follows:
National Deferred
An annual plan administrative fee of .29 percent is
deducted from the participants account and is based on
the participant's account balance.
ICMA
There is no plan administrative fee.
Hartford
The plan administrative fee is .25 percent for all funds
with the exception of the General Account.
For additional information on fee charges consult with your plan provider. The
above information is general information. Additional fees may be incurred for other
items such as transfers and withdrawals. See Attachment 1 to this report.
■ Results shown represent past performance and are not a guarantee of future
performance. Ask your Plan Representative for a current prospectus for each fund
in which you are interested. The current prospectus presents more complete
information about the fund including fund charges and expenses. Read it carefully
before investing in that option under the Plan.
Page 3 of 14
Helpful Definitions
■ Blue Chip Company is used in the context of general stock market investments.
Large and creditworthy company. Company renowed for the quality and wide
acceptance of its products or services, and for its ability to make money and pay
dividends.
■ Dollar Cost Averaging or Constant Dollar Plan is a method of purchasing
securities by investing a fixed amount of money at set intervals. The investor buys
more shares when the price is low and fewer shares when the price is high, thus
reducing the average cost.
■ Dow Jones Industrial Average or DJIA is the best known U.S. index of stocks. It
is comprised of 30 actively traded blue -chip stocks, primarily industrials, including
stocks that trade on the New York Stock Exchange. The Dow, as it is called, is an
indicator of how the largest U.S. companies are performing. Measuring the Down
Jones Industrial Average is used to gauge the direction of the stock market.
■ Indexing is a passive instrument strategy consisting of the construction of a
portfolio of stocks designed to track the total return performance of an index of
stocks.
■ Lehman Brothers Bond Index is an unmanaged list of U.S. Treasury/Agency and
investment grade corporate debt securities. It is used as a general measure of
performance of fixed income securities.
■ MSCI Europe, Australia/Asia, and far East or EAFE index is the European,
Australian, and Far East stock index, computed by Morgan Stanley Capital
International. This index is used to measure the general performance of the
international market.
■ Mutual Funds are pools of money that are managed by an investment company
and regulated by the Investment Company Act of 1940. The investment company
purchases securities which become jointly owned by its shareholders. The fund's
portfolio is managed by a professional money manager. They offer investors a
variety of goals depending on the fund and can invest in equity, debt, cash, real
estate, options and futures.
■ NASDAQ (once an acronym for National Association of Securities Dealers
Automated Quotation System) is a computerized system that provides price
quotations to market participants about the more actively traded common stock
issues in the over the counter market. This market is comprised of securities not
listed on a stock or bond exchange. Large technology stocks have a major effect
on this index value. The NASDAQ stock market is comprised of two separate
markets, namely the NASDAQ National Market, which trades large, active securities
and the NASDAQ Smallcap Market that trades emerging growth companies. The
NASDAQ market includes approximately 5,000 common stocks in the system.
Page 4 of 14
Standard & Poor's 500 or S &P 500 is an index of blue chip stocks, which
measures changes in stock market conditions based on the average performance of
500 widely held common stocks. The S &P 500 is one of the most widely used
benchmarks of U.S. equity performance. This index tracks industrial, transportation,
financial and utility stocks with heavy emphasis on industrial companies.
Treasury Bill or T Bill is a discounted government security that matures in one
year or less. It is a negotiable debt obligation issued by the U.S. government.
Page 5 of 14
CCCSD Deferred Comp Distribution
BY ADMINISTRATOR AND INVESTMENT TYPE
CCCSD Deferred Comp Distribution
BY ADMINISTRATOR
December 31, 2004
HARTFORD NATIONAL
ICMA 457
$26,583,977
47.0%
NATIONAL DEFERRED ■ ICMA 457 ❑ ICMA 401(a) ❑ HARTFORD
CCCSD Deferred Comp Distribution
BY INVESTMENT TYPE
December 31, 2004
■STOCK ■BONDS ❑SAVINGS
Page 6 of 14
CALENDAR YEAR ENDED DECEMBER 31, 2004
NATIONAL
INVESTMENT TYPE
%
DEFERRED
ICMA 457
ICMA 401(a)
HARTFORD
TOTAL
STOCK
66.2%
$7,815,871
$17,370,057
$8,333,891
$3,936,745
$37,456,564
BONDS
1.9%
462,499
194,751
85,230
365,557
1,108,037
SAVINGS
31.9%
2,806,417
9,019,169
2,024,284
4,203,530
18,053,400
TOTAL INVESTMENTS
100.0%
$11,084,787
$26,583,977
$10,443,405
$8,505,832
$56,618,001
CCCSD Deferred Comp Distribution
BY ADMINISTRATOR
December 31, 2004
HARTFORD NATIONAL
ICMA 457
$26,583,977
47.0%
NATIONAL DEFERRED ■ ICMA 457 ❑ ICMA 401(a) ❑ HARTFORD
CCCSD Deferred Comp Distribution
BY INVESTMENT TYPE
December 31, 2004
■STOCK ■BONDS ❑SAVINGS
Page 6 of 14
CCCSD Deferred Comp Stocks and Mutual Funds
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmarks
MSCI Europe, Australia/Asia, and Far East (EAFE) 20.25%
Standard & Poor's 500 10.88%
Dow Jones Industrial Average 3.15%
National Deferred - Source: Performance Results of "Core List" Mutual Funds (Without Plan Charges), less
.29% National Deferred plan administration fee as of 12/31104.
Franklin Balance Sheet Investment **
25.01%
EuroPacific Growth Fund
19.40%
DFA U.S. Micro Cap Portfolio
18.10%
Vanguard Primecap*
18.02%
Vanguard Windsor II*
18.02%
Templeton Foreign Fund
17.85%
Janus Adviser Capital Appreciation Fund
17.35%
Fidelity Contrafund
14.78%
Federated Kaufmann Fund
14.00%
AIM Mid Cap Core Equity **
13.53%
Neuberger & Berman Socially Responsive **
13.27%
Scudder Dreman High Return Equity
13.19%
Income Fund of America
12.63%
Mutual Beacon Fund
12.24%
Growth Fund of America
11.66%
AIM Dynamics Fund
11.65%
Fidelity Equity Income Fund
11.00%
Vanguard Wellington Fund*
10.88%
Vanguard Institutional Index **
10.58%
American Century Ultra Fund
10.40%
Washington Mutual Investors
9.63%
Fidelity Growth & Income Fund*
9.55%
Investment Company of America
9.49%
Gartmore Nationwide Fund
9.22%
Fidelity Puritan Fund*
8.99%
Fidelity Magellan Fund*
7.20%
Vanguard US Growth*
6.74%
Janus Worldwide Fund
5.25%
Janus Fund
4.40%
Brown Capital Management, Inc., Small Company **
-0.05%
Dreyfus Premier Third Century Fund
N/A
Invesco Small Company Growth Fund
N/A
Invesco Technology Fund
N/A
Neuberger & Berman Partners Trust
N/A
PBHG Growth Fund
N/A
Vanguard 500 Index Fund
N/A
Rate of return was obtained from the fund manager, less .29% National Deferred plan administration fee.
** Effective January 23, 2004, new fund became available to the plan.
N/A Plan fund closed effective January 2004.
Page 7 of 14
CCCSD Deferred Comp Stocks and Mutual Funds
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmarks
MSCI Europe, Australia /Asia, and Far East (EAFE) 20.25%
Standard & Poor's 500 10.88 %
Dow Jones Industrial Average 3.15%
National Deferred (cont'd)- source: Performance Results of "Core List" Mutual Funds (Without Plan Charges), less
.29% National Deferred plan administration fee as of 12/31/04.
Gartmore Investor Destinations Funds
Aggressive 13.71%
Moderately Aggressive 11.81%
Moderate 9.13%
Moderately Conservative 6.77%
Conservative 4.48%
The Gartmore Investor Destinations Funds are designed to provide diversification and asset allocation across
several types of investments and asset classes.
Info only: (Existing balances will remain in the phased -out funds until moved by the participant.)
Fidelity Overseas Fund*
13.25%
Fidelity Independence Fund*
11.36%
American Century Growth Fund*
9.62%
American Century Balance Fund*
9.36%
Vanguard Wellesley Fund*
7.28%
American Century Select Fund*
7.06%
* Rate of return was obtained from the fund manager, less .29% National Deferred plan administration fee.
Page 8 of 14
CCCSD Deferred Comp Stocks and Mutual Funds
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmarks
MSCI Europe, Australia/Asia, and Far East (EAFE) 20.25%
Standard & Poor's 500 10.88%
Dow Jones Industrial Average 3.15%
ICMA - Source: ICMA Retirement Corporation Fund Performance Report as of 12/3112004.
Vantagepoint Funds
VP Overseas Index Class II
20.05%
VP Mid /Small Company Index Class II
17.95%
VP Aggressive Opportunities
15.99%
VP International
15.23%
VP Equity Income
14.78%
VP Broad Market Index Class II
12.11%
VP Asset Allocation
10.62%
VP 500 Stock Index Class II
10.60%
VP Growth & Income
8.85%
VP Growth
3.27%
Vantagepoint Model Portfolio Funds
VP All Equity Growth
10.30%
VP Long Term Growth
9.25%
VP Traditional Growth
7.89%
VP Conservative Growth.
6.74%
Vantagepoint Funds (VP) are certain funds available through ICMA. These funds are sponsored by the ICMA
Retirement Corporation and registered with the U.S. Securities and Exchange Commission.
Page 9 of 14
CCCSD Deferred Comp Stocks and Mutual Funds
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmarks
MSCI Europe, Australia/Asia, and Far East (EAFE) 20.25%
Standard & Poor's 500 10.88%
Dow Jones Industrial Average 3.15%
ICMA (cont'd) - Source: ICMA Retirement Corporation Fund Performance Report as of 12/31/2004.
VantaaeTrust Mutual Fund Series
VT American Century Real Estate"""
29.68%
VT T. Rowe Price Small Cap Value
25.45%
VT Hotchkis & Wiley Large Cap Value"""
22.01%
VT Fidelity Diversified International" **
19.66%
VT T. Rowe Price Small Cap Stock
18.48%
VT Rainier Small /Mid Cap Equity* **
17.36%
VT Templeton Growth A * **
17.00%
VT Fidelity Contrafund
15.07%
VT Fidelity Small Cap Retirement * **
14.99%
VT American Century Value
14.36%
VT Gabelli Value
12.78%
VT Lord Abbett Large Company Value
12.60%
VT American Century Ultra
10.69%
VT T.Rowe Price Growth Stock * **
10.04%
VT Fidelity Puritan
9.28%
VT PIMCO High Yield
9.16%
VT Fidelity Magellan
7.49%
VT Calvert Social Investment
6.69%
VT PIMCO Total Return
4.87%
VT Invesco Small Company Growth
N/A
VT MFS Large Company Growth
N/A
VantageTrust Mutual Fund Series (VT) invests in a third -party mutual fund which is not affiliated with the
ICMA Retirement Corporation.
* ** Effective November 22, 2004, new funds became available to the plan.
N/A Plan fund closed effective April 2004.
Page 10 of 14
CCCSD Deferred Comp Stocks and Mutual Funds
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmarks
MSCI Europe, Australia/Asia, and Far East (EAFE) 20.25%
Standard & Poor's 500 10.88%
Dow Jones Industrial Average 3.15%
Hartford - Source: Investment Choices Performance Plan Summary Statement as of 12/31/2004.
MFS Utilities
29.58%
Janus Twenty
23.58%
Janus Enterprise
20.39%
Janus Advisor International Growth
19.55%
Hartford Capital Appreciation
19.07%
Putnam Vista
18.60%
Hartford International Opportunities
17.79%
Skyline Special Equities
16.32%
Hartford MidCap
16.15%
American Century International Growth
15.02%
American Century Value
14.08%
AIM Leisure
13.32%
Putnam Global Equity
13.26%
Putnam International Opportunities
12.92%
Franklin Small -Mid Cap Growth
12.76%
AIM Small Company Growth
12.76%
American Century Income & Growth
12.70%
Hartford Global Health
12.52%
MFS Capital Opportunities
12.26%
American Century Equity Income
12.25%
Hartford Dividend and Growth_
12.14%
Hartford Small Company
11.90%
American Century Ultra Fund
10.42%
Dreyfus Life Time Growth
10.42%
Hartford Index
10.12%
Scudder Growth & Income
9.59%
MFS Massachusetts Investors Growth
9.36%
Janus Balanced
8.44%
AIM Financial Services
8.27%
Calvert Social Balanced
7.99%
Dreyfus Life Time Growth & Income
7.45%
Fidelity Advisor Growth Opportunities
6.69%
Dreyfus Premier Third Century
5.34%
Janus Worldwide
5.27%
Fidelity Advisor Growth & Income
4.94%
Fidelity Advisor Balanced
4.70%
Hartford Stock
3.91%
Dreyfus Life Time Income
3.49%
Hartford Advisers
3.48%
AIM Technology
3.11%
Hartford Global Technology
1.10%
Page 11 of 14
CCCSD Deferred Comp Bond Performance
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmark
Lehman Brothers Bond Index 4.34%
National Deferred - Source: Performance Results of "Core List' Mutual Funds (Without Plan Charges), less
.29% National Deferred plan administration fee as of 12131/04.
Scudder High Income Plus Fund 12.04%
Bond Fund of America 5.56%
Vanguard Total Bond Market Index* 4.04%
* Previously invested in Investor Shares, effective February 20, 2004 invests in Admiral Shares.
ICMA - Source: ICMA Retirement Corporation Fund Performance Report as of 12/31/2004.
Vantaaei)oint Fund
VP Core Bond Index Class II 4.22%
Vantagepoint Funds (VP) are certain funds available through ICMA. These funds are sponsored by the ICMA
Retirement Corporation and registered with the U.S. Securities and Exchange Commission.
Hartford - Source: Investment Choices Performance Plan Summary Statement as of 12131/2004.
Putnam High Yield Advantage
11.01%
MFS High Income
9.15%
Hartford Bond
4.36%
Dreyfus Premier Core Bond
3.59%
Hartford Mortgage Securities
3.86%
Page 12 of 14
CCCSD Deferred Comp Saving Performance
Calendar Year Ended
December 31, 2004
Rate of Return ( %)
Market Index Benchmark
90 Day T -Bill 1.24%
National Deferred - Average annual yield rate.
Stable Value Fund
3.87%
5 YR CDs
3.12%
3 YR CDs
2.40%
Liquid Savings
0.51%
ICMA - Source: ICMA Retirement Corporation Fund Performance Report as of 12/31/2004.
Vantagepoint Funds
VP U.S. Government Securities 1.77 %
VP Money Market 0.82%
Vantaaepoint Model Portfolio Fund
VP Savings Oriented 5.78%
Plus Funds
Plus Fund (401a) 4.05%
Plus Fund (457) 4.05%
Vantagepoint Funds (VP) are certain funds available through ICMA. These funds are sponsored by the ICMA
Retirement Corporation and registered with the U.S. Securities and Exchange Commission.
Hartford - Source: Investment Choices Performance Plan Summary Statement as of 12/31/2004.
General Account 4.00%
Money Market 0.69%
Page 13 of 14
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF FEES - ATTACHMENT 1
AS OF MARCH 2005
FEES CHARGED BY PROVIDERS
(Based on account balance)
Plan Fees
Annual Plan Administrative Fee
Fund Expenses
Stable Value Fund
3 &5 YR CD's, and Liquid Savings
Plus Fund Management
General Account (Savings)*
Model Portfolio Fund Fee (Total Fee Charged)
FEES CHARGED BY THE FUND MANAGERS
Fund Fee
PROVIDERS
NATIONAL
DEFERRED ICMA HARTFORD
0.29% NONE 0.25 %*
0.20%
N/A
N/A
0.00%
N/A
N/A
N/A
0.47%
N/A
N/A
N/A
0.00%
N/A
0.99 -1.20%
N/A
0.05-1.95% 0.23-1.44% 0.44-1.89%
These expenses are charged by the fund managers which include Advisory Fees, 12b -1 Fees,
Operating Expenses and Other Fees charged by the individual funds. These fees and expenses
differ for each fund invested. As a general rule, the higher the potential reward, the higher the risk,
the higher the fee. The reverse is also generally true, the lower the potential reward, the lower the
risk, the lower the fee.
* Hartford's General Account (Savings) is not subject to plan fees.
Example of fees on an annual basis:
Assume you are a plan participant and you invest in the American Century Ultra Fund, depending on
the provider you choose, you would pay the following annual asset -based charges:
NATIONAL
DEFERRED ICMA HARTFORD
Plan Fees
Annual Plan Administrative Fee 0.29% 0.00% 0.25%
Fund Expenses
Fund Fee (% charged by American Century) 1.00% 1.00% 1.00%
Total Annual Cost 1.29% 1.00% 125%
GAFINANCE \Deferred Comp 2005 Summary.doc Page 14 of 14
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2005 No.: 10.a. EMERGNECY SITUTATIONS
Type of Action: MAKE A FINDING AND APPROVE REQUIRING BOARD ACTION
Subject: CONFIRM EMERGENCY REPAIR OF THE SEWER LINE IN
DEL OCEANO DRIVE IN THE UNINCORPORATED AREA OF THE COUNTY
Submitted By:
Initiating Dept./Div.:
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
W. Brennan
K. Alm
General Ma
ISSUE: Under the Public Contract Code, Board approval by at least a four -fifths vote
and a finding based on substantial evidence set forth in the meeting minutes are
needed to allow staff, in the event of an "emergency," to expend sums to repair or
replace a District facility and procure the necessary equipment, services, and supplies
without complying with the normal statutory competitive bidding requirements.
RECOMMENDATION: Confirm by at least a four -fifths vote the emergency repair of
the sewer line beginning in Del Oceano Drive and ending in Withers Avenue and make
a finding, based on substantial evidence set forth in the minutes of the Board meeting,
that the emergency will not permit a delay resulting from a competitive solicitation for
bids and that the immediate repair or replacement work is necessary to respond to the
emergency.
FINANCIAL IMPACTS: Preliminary estimates are that this repair will cost
approximately $50,000.
ALTERNATIVES /CONSIDERATIONS: Complying with normal statutory bid
requirements would delay the start of construction until late April/ early May. The
urgency of this situation requires that the District directly contract with a horizontal
directional drilling company. Delaying work may result in a sewer failure.
BACKGROUND: The Collection System Operations Division has discovered a sewer
main that needs emergency replacement. The sewer is located in an easement off
Withers Avenue in the unincorporated area bounded by Pleasant Hill and Lafayette.
It is estimated that several hundred feet of the sewer pipe between manhole 46D3M19
(located on Withers Avenue) and manhole 46D3M22 (located on Del Oceano) have
failed and that the pipe is in danger of collapsing. Please refer to Attachment 1. The
existing sewer is buried at a depth of 20 feet where the pipe has failed. The area drains
to a tributary of Murderer's Creek where previous recent sanitary sewer overflows were
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3111/05
POSITION PAPER
Board Meeting Date: March 17, 2005
subject: CONFIRM EMERGENCY REPAIR OF THE SEWER LINE IN
DEL OCEANO DRIVE IN THE UNINCORPORATED AREA OF THE COUNTY
reported directly to the Regional Water Quality Control Board. If the pipe should
collapse, an overflow to Murderer's Creek could occur during a rain event. The
Collection Systems Operations Division and the Engineering Department concur that it
is necessary to immediately replace the pipe.
The Public Contract Code defines an "emergency" as "a sudden, unexpected
occurrence that poses a clear and imminent danger, requiring immediate action to
prevent or mitigate the loss or impairment of life, health, property, or essential public
services." Collection System Operations Division and the Engineering Department
believe that the pipe failure constitutes just such an occurrence.
The General Manager will report the status of the emergency repairs at each regularly
scheduled Board meeting until the emergency no longer exists, or the repairs are
completed, whichever occurs first.
RECOMMENDED BOARD ACTION: Confirm by at least a four -fifths vote the
emergency repair of the sewer line beginning in Del Oceano Drive and ending in
Withers Avenue and make a finding, based on substantial evidence set forth in the
minutes of the Board meeting, that the emergency will not permit a delay resulting from
a competitive solicitation for bids and that the immediate repair or replacement work is
necessary to respond to the emergency.
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1-ttl
Central Contra Costa Attachment
Sanitary District DEL OCEANO DR SEWER
LOCATION MAP
Page 3 of 3