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Home My WebLink About2/3/2005 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 3, 2005 No.: 4.a. CONSENT CALENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWER PROJECT, DISTRICT PROJECT NO. 5902 Submitted By: Initiating Dept./Div.: William E. Brennan, Division Manager Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: W Brennan C. Swanson A. Farrell Cha*Manaer Ge ISSUE: All work has been completed on the Dougherty Valley Tunnel and Trunk Sewer Project, District Project 5902, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in approximately $39,000 being returned to the Windemere BLC Land Company (Windemere BLC), as the funds for this project were provided by the developer and held in escrow. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: In June 1997, the District annexed the eastern half of the Dougherty Valley (Gumpert Ranch) in southern Contra Costa County. The western half of the valley (Gale Ranch) was annexed to the District in September 1998. Approximately 11,000 homes will be built on the former Gale and Gumpert Ranch properties. Central Contra Costa Sanitary District was identified in Contra Costa County's 1996 Final Subsequent Environmental Impact Report, Windemere BLC -Phase I and Gale Ranch - Phase I, as the preferred provider of sewer service to these developments. The District's approved plan for providing wastewater service to Dougherty Valley and tributary properties is to collect and convey wastewater by gravity sewers to the southern end of the valley. At the southern end of the Valley the wastewater enters a 4,800 -foot gravity tunnel that travels underneath the Dougherty hills, west, to the intersection of Alcosta Boulevard and Estero Drive. At this point, the tunnel makes a transition to a 24 -inch diameter trunk sewer that travels along Estero and Mangos Drives to the San Ramon Pumping Station. The trunk sewer is approximately 3,300 feet long. L: \Position Papers \Brennan \5902 Closeout.DOC Page 1 of 3 1/26/2005 9:21 AM POSITION PAPER Board Meeting Date: February 3, 2005 subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE DOUGHERTY VALLEY TUNNEL AND TRUNK SEWER PROJECT, DISTRICT PROJECT NO. 5902 On July 5, 2001, the Board of Directors authorized the award of a contract for the construction of the project to Mountain Cascade, Inc. of Livermore. The Notice to Proceed was issued effective August 6, 2001. The work was substantially complete on November 27, 2002. The project has been held open pending resolution of claims and to fund minor corrections. It is now appropriate to close the project out. At the same Board meeting of July 5, 2001, the Board authorized an agreement with Windemere BLC for the construction financing of the Dougherty Valley Tunnel and Trunk Sewer Project. Until that time, Windemere BLC had reimbursed the District $1,630,333 for project costs. In addition, reimbursement fees in the amount of $421,400 had been collected from connections in the Lawrence Road area. The total budget was $19,238,000 and Windemere BLC was required to place the balance of $17,186,267 in an escrow account. Because project costs were less than budgeted and the account was also accumulating interest, there have been two prior releases of funds to Windemere BLC: $2,400,000 in February 2003 and $850,000 in April 2004. The original contract amount was $12,274,620 with a $150,000 early - completion bonus for the trunk sewer portion of the project (which was paid in full). There were 11 construction change orders issued, resulting in net costs of $100,271, and a credit for the shared dispute review board costs of $9,874. This resulted in a total amount of $12,515,017 being paid to Mountain Cascade, Inc. The total authorized budget for the project was $19,238,000, which included a contingency of $1,841,380. The total project cost was $16,120,608, which is approximately 15 percent less than the budgeted amount. The project closeout will result in a balance of approximately $39,000 being released to Windemere BLC from the escrow account. See Attachment 1 for an accounting of project costs and payments to Windemere BLC. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. L: \Position Papers \Brennan \5902 Closeout.DOC Page 2 of 3 1/26/2005 9:21 AM ATTACHMENT 1 EXPENDITURE SUMMARY DOUGHERTY VALLEY TUNNEL AND TRUNK SEWER PROJECT (DP 5902) ACTIVITY COST Total Budget $19,238,000 Construction Contract 12,274,620 Early Completion Bonus $150,000 Dispute Review Board, Credit for Shared Costs <$9,874> Change Orders $100,271 Change Order % of Construction 0.8% Total Construction Amount $12,515,017 Engineering, Design, CM, Admin. $3,605,591 Engineering, Design, CM, Admin. - % of Construction 29% TOTAL PROJECT EXPENDITURES $16,120,608 Windemere BLC Direct Reimbursement for Planning and Design $1,630,333 Windemere BLC Escrow Account Deposit at Award of Construction Contract, Including Lawrence Road Reimbursement Fees $17,607,667 TOTAL FUNDS ENCUMBERED FROM WINDEMERE BLC $19,238,000 Total Project Expenditures Dougherty Valley Tunnel and Trunk Sewer $16,120,608 Gate - Operator Expense at the West Portal, Installed as Part of the San Ramon Pumping Station Renovations Project $128,000 TOTAL EXPENDITURES TO BE FUNDED BY WINDEMERE BLC $16,248,608 Amount to be Returned to Windemere BLC of Total Funds Encumbered $2,989,392 Released to Windemere BLC from Escrow Account on 2/10/2003 <$2,400,000> Released to Windemere BLC from Escrow Account on 4/20/2004 <$850,000> Estimated Final Refund to Windemere BLC' $39,000 Estimated Escrow Account Interest Earned and Refunded to Windemere BLC $299,608 The final refund and escrow account interest are estimated because the value will change depending on the date of the closeout of the account. L: \Position Papers \Brennan \5902 Closeout.DOC Page 3 of 3 1/26/2005 9:21 AM Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 3, 2005 No.: 4.b. CONSENT CALENDAR Type of Action: HUMAN RESOURCES Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR STEVEN PLUNKETT, UTILITY WORKER THROUGH MARCH 15, 2005 Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/ Director of Operations Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION: ZAAt- J ly C. Freitas harles W. Batt r General Mana r ISSUE: Board of Directors' authorization is required for a medical leave of absence without pay in excess of 30 days. RECOMMENDATION: Authorize extension of medical leave of absence without pay for Steven Plunkett, Utility Worker FINANCIAL IMPACTS: Minimal ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay. BACKGROUND: Steven Plunkett, Utility Worker, has been off of work since September 3, 2004, due to a medical condition. Mr. Plunkett applied for, was granted, and used 12 weeks of Family Medical Leave. At the Board meeting of November 18, 2004, the Board approved Mr. Plunkett to be on medical leave of absence without pay until January 27, 2005. We request extending Mr. Plunkett's medical leave of absence without pay until March 15, 2005. His status will be reviewed at that time, and the Board will be notified if any further action is necessary. RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay for Steve Plunkett, Utility Worker, through March 15, 2005. & \Correspondence \Position Pape rs\2005 \Plunkett -Leave of Absence Ext.doc Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 3, 2005 No.: 4.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION subject: RESCIND RESOLUTION NO. 98 -020 AND ADOPT REVISED RESOLUTION REGARDING APPOINTMENT AND COMPENSATION FOR BOARD COMMITTEES Submitted By: Joyce E. Murphy, Initiating Dept. /Div.: Administrative Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: 1r �� W 92 J. 10 C a les alts r General Manag ISSUE: A need exists to review and update Resolution No. 98 -020 regarding appointment and compensation for Board Committees. RECOMMENDATION: Rescind Resolution No. 98 -020 and adopt the attached resolution reflecting the revised Board Committee structure. FINANCIAL IMPACTS: None associated with this action. ALTERNATIVES /CONSIDERATIONS: The Board may propose additional modifications or elect not to adopt the proposed resolution. BACKGROUND: In 1998, the Board of Directors adopted Resolution No. 98 -020 setting forth the procedure for appointment to and compensation for Board Committees and listing the committees in existence at that time. Recently, Board President Hockett asked that the Board review the committees and make appropriate revisions to the committees listed in the resolution. Based on discussion at the January 13, 2005 Board Meeting and the committee assignments made by the President of the Board of Directors reflecting the current needs of the District, a draft resolution highlighting the recommended changes has been prepared for the Board's consideration. RECOMMENDED BOARD ACTION: Rescind Resolution No. 98 -020, and adopt the attached resolution setting forth the procedures for appointment to and compensation for Board Committees, and reflecting the current committee structure of the District. Page 1 of 3 RESOLUTION NO. 2005- RESOLUTION SETTING FORTH PROCEDURES FOR APPOINTMENT TO AND COMPENSATION FOR BOARD COMMITTEES WHEREAS, Section 6489 of the California Health and Safety Code provides that compensation be paid to Board Members for each day's attendance at meetings of the Board or for each day's service rendered as a Director by request of the Board; and WHEREAS, Section 2.04.020 of the District Code provides that when the Board considers it necessary for the transaction of business, it may approve the creation of a committee and the District Board President shall appoint the members of the committee; and WHEREAS, the Board has deemed it necessary for the efficient operation of the District to appoint Board Members to represent the District on various commissions, committees and joint powers authorities, and to act as liaisons to cities and the County. NOW, THEREFORE, BE IT RESOLVED, that the President of the Board of Directors shall appoint Board Members to the following standing committees: Budget and Finance Committee Capital Projects Committee Personnel Committee Outreach Committee Recycled Water Committee Household Hazardous Waste Committee Real Estate Committee BE IT FURTHER RESOLUTION, that the President of the Board of Directors shall appoint or confirm Board Members to represent the District as follows: Board Liaison to Cities and County California Special Districts Association — Contra Costa County Chapter Friends of the San Francisco Estuary Sanitation and Water Agencies of Contra Costa County Page 2 of 3 BE IT FURTHER RESOLVED, that in accordance with Section 2.04.020 of the District Code, when the Board considers it necessary for the efficient transaction of business, it may approve the creation of a committee for the purpose of reviewing, investigating, and recommending with reference to a particular matter; and that the President shall appoint the members of said committee and shall have the authority to appoint an ad hoc committee or representative to similarly act pending a Board Meeting; and BE IT FURTHER RESOLVED, that Board Members serving as the official representative, delegate, or alternate, shall be compensated in accordance with the provisions of the California Health and Safety Code and the Central Contra Costa Sanitary District Code for each day's service rendered as a Director while carrying out the above- referenced appointments. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District, County of Contra Costa, State of California, this 3`d day of February 2005 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm Counsel for the District Page 3 of 3 ROSSMOOR SEWER IMPROVEMENT PROGRAM District Staff ENGINEERING LEGAL Dave Saldi Kent Alm Shirley Bennett (noon to be retired) Glen Descans(rebred) ADMINISTRATIVE Virginia Harris (retlred) Collette Curtis -Brown Lesley Klein (retired) Dana Lawson C$O Jay McCoy (retired) .. Molly Mullin Bill Echols Alex Rozul Tifton Gantt Curt Swanson John Larson (retired) Henry Thom (retired) Paul Louis Tom Trice (retired) Bob Mowers (retired) Bill Whitten (retired) ROSSMOOR SEWER IMPROVEMENT PROJECT — COMPLETION STATUS .. February 2005 ., February 2005 % DESCRIPTION PWE SPOT COMPLETION Manholes RODDRIO REPLACE- REPAIRS 106% -. PHASE MANHOLES INLETS MENT WEETI gEE-n COST 1 50 3 — — $384,549 2 82 1 825 65 432,438 3 104 13 900 215 560,657 4 55 11 934 126 355,691 5 56 4 375 90 416,960 6 15 1 200 35 189,422 - 7 41 5 66 0 348,924 8 24 1 843 0 363,384 9 4 0 1,974 0 506,471 TOTAL 431 40 6,117 531 $3,570269 ROSSMOOR SEWER IMPROVEMENT PROGRAM District Staff ENGINEERING LEGAL Dave Saldi Kent Alm Shirley Bennett (noon to be retired) Glen Descans(rebred) ADMINISTRATIVE Virginia Harris (retlred) Collette Curtis -Brown Lesley Klein (retired) Dana Lawson C$O Jay McCoy (retired) .. Molly Mullin Bill Echols Alex Rozul Tifton Gantt Curt Swanson John Larson (retired) Henry Thom (retired) Paul Louis Tom Trice (retired) Bob Mowers (retired) Bill Whitten (retired) ROSSMOOR SEWER IMPROVEMENT CONSTRUCTION FINANCING February 2005 PROJECT TO DATE Revenue Allocation $3,659,528 (20% of Sewer Charge Plus .w Connection Fees) Improvement $3,570,269 Expenditures (Through Phase 9) Surplus (Deficit) $89,259 1 ROSSMOOR SEWER IMPROVEMENT PROJECT — COMPLETION STATUS February 2005 ., 1993 COMPLETED % DESCRIPTION ESTIMATE TO DATE COMPLETION Manholes 407 431 106% -. RoddingInlets 177 40 22% Spot Repairs 663 feet 531 feet 80% Pipe 0 6,117 feet -- Replacement Cost $3,500,000 $3,570,269 101% Phases 10 9 90% Time 10 years 10 years 100% ROSSMOOR SEWER IMPROVEMENT CONSTRUCTION FINANCING February 2005 PROJECT TO DATE Revenue Allocation $3,659,528 (20% of Sewer Charge Plus .w Connection Fees) Improvement $3,570,269 Expenditures (Through Phase 9) Surplus (Deficit) $89,259 1 February 3, 2005 6.a.5) REPORTS Page 1 of 2 Proposed Topics for Spring Pipeline Newsletter POSSIBLE SPRING 2005 "PIPELINE" TOPICS ► Budget and /or rate - related article, pending direction from Board ► Summary of Ongoing /Future Construction Projects ► Household Hazardous Waste Collection Facility topics • "Think Before You Put It In The Sink ": Don't Throw Pharmaceuticals Down the Drain • Reuse Room • Conditionally Exempt Small Quantity Generators (Small Businesses) — profiling a business who uses us ► Integrated Pest Management (IPM) topics • List of Partnership stores • Schedule of public "Healthy Gardening" workshops • Less -toxic tips for controlling weeds or growing healthy roses • Mention new Our Water Our World website ► 2004 Pollution Prevention Award Winners ► Another year of "100% compliance ► Recycled Water: adding Pleasant Hill Middle School and Pleasant Oaks Park; mentioning future use of recycled water at Animal Shelter ► Reminder about installing Overflow Prevention Device ► Grease: reminder for homeowners to do their part in preventing this cause of overflows ► Listing of available Education Programs ► How homeowners should deal with clogs in private vs. public sewer lines