Loading...
HomeMy WebLinkAbout12/16/2004 AGENDA BACKUPCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.a. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK subject: ACCEPT CONTRACT WORK FOR THE M3 SAG RENOVATION PROJECT, DISTRICT PROJECT NO. 5630, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept. /Div.: Andrew Antkowiak, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: ntkowiak T. Pil i W. Brennan A. Farrell harl #anagr General ISSUE: Construction has been completed on the M3 Sag Renovation Project, District Project 5630, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the M3 Sag Renovation Project, District Project 5630, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3090. BACKGROUND: The existing 36 -inch gravity sewer in Waterbird Way in Martinez (called the M3 line) was constructed in very soft soil and has settled several feet creating a debris trap and high levels of hydrogen sulfide upstream of the sag. The M3 Sag Renovation Project, abandoned the existing settled section of pipe and constructed a new 36 -inch sanitary sewer with manholes in a stable soil in public roadway ( Waterbird Way). The project site is shown in Attachment 1. On June 3, 2004, the Board of Directors (Board) authorized the award of a contract for the construction of the project to K. J. Woods Construction Inc., of San Francisco. The Notice to Proceed was issued on July 26, 2004. On November 18, 2004, the Board authorized a change order in the amount of not to exceed $180,000 for disposal of contaminated soil. The negotiated cost of the change order is $129,460. The work was substantially completed in November 2004. lADesign \Position Papers\2004 \5360ACCEPT.DOC Page 1 of 3 POSITION PAPER Board Meeting Date: December 16, 2004 subject: ACCEPT CONTRACT WORK FOR THE M3 SAG RENOVATION PROJECT, DISTRICT PROJECT NO. 5630, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION The total authorized budget for the project is $897,000. The budget includes the cost of construction as well as the cost for contract administration, inspection, survey, office engineering, shop drawing review by District forces, testing services, and contractor services. An accounting of the project costs will be provided to the Board at the time of project closeout. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the M3 Sag Renovation Project, District Project 5630, by K. J. Woods Construction Inc., and authorize the filing of the Notice of Completion. I: \Design \Position Papers \2004 \5360ACCEPT.DOC Uvi Page 2 of 3 uyc , v Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.b. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK subject: ACCEPT THE CONTRACT WORK FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT PHASE 9, DISTRICT PROJECT NO. 5724, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept /Div.: Tom Godsey, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: --0 f T. Godsey T. Pilecki B. Trennan A. General ISSUE: Construction has been completed on the Rossmoor Sewer Improven Project Phase 9, District Project 5724, and work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Rossmoor Sewer Improvements Project Phase 9, District Project 5724, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3090. BACKGROUND: An agreement regarding the District taking over maintenance of private sewer mains within the Rossmoor community was approved by the Board of Directors in 1995. Under terms of this agreement, new manholes, rodding inlets, and necessary repairs were made to the existing private sewers so they may be accepted by the District. This project is being financed by the allocation of a portion of the Capacity Fees paid by the Rossmoor Developer, Shea Homes, and a portion of the Sewer Service Charges paid by the homeowners in Rossmoor. The first eight phases of construction were completed from 1995 through 2003. This ninth phase completes the sewer improvements necessary for accepting the private sewer mains with the District (see map — Attachment 1). Page 1 of 3 (:\Design \Position Papers\2004 \DP5724 Accept.DOC POSITION PAPER Board Meeting Date: December 16, 2004 subject: ACCEPT THE CONTRACT WORK FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT PHASE 9, DISTRICT PROJECT NO. 5724, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION The ninth and final phase of construction consisted of the installation of 4 manholes, replacement of 1,974 feet of main sewer pipe, and reconnection of sewer laterals. On July 1, 2004, the Board authorized the award of a contract for the construction of the project to Pfister Excavating, Inc. The Notice to Proceed was issued on August 12, 2004. The work was substantially completed on October 20, 2004. The remaining work consists of minor punch -list items, which do not affect project acceptance. The total authorized budget for the project is $506,471. The budget includes the cost of engineering design, District forces, testing services, and contract services. An accounting of the project costs will be provided to the Board at the time of project closeout. RECOMMENDED BOARD ACTION: Accept the contract work for the Rossmoor Sewer Improvements Project Phase 9, District Project 5724, and authorize the filing of the Notice of Completion. Page 2 of 3 1:\Design \Position Papers\2004 \DP5724 Accept.DOC Central Contra Costa Sanitary District ROSSMOOR SEWER IMPROVEMENT PROJECT PHASE .9 DP 5724 Attachment Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.c. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE ECHO SPRINGS ROAD CONTRACTUAL ASSESSMENT DISTRICT NO. 2001 -2, DISTRICT PROJECT 5601 Submitted By: Initiating DeptJDiv.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: C. Swanson MEN= General r ISSUE: Work has been completed on the Echo Springs Road Contractual Assessment District No. 2001 -2 (CAD No. 2001 -2), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the Echo Springs Road CAD No. 2001 -2, District Project 5601. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $187,814. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Board of Directors ordered improvements for the Echo Springs CAD No. 2001 -2 in Lafayette at its meeting held on June 5, 2003. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for Echo Springs Road CAD No. 2001 -2, District Project 5601. T: \Planning \Leavitt \CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 10:14 AM Page 1 of 7 n 0 N U 0 n 0 L 0 FEET LEGEND: CAD AREA Central Contra Costa Sanitary District EXISTING CAD OO A* SSESSMENT SEWER SEWER NUMBER ASSESSMENT DIAGRAM ECHO SPRINGS ROAD CAD NO. 2001-02 DISTRICT PROJECT NO.5601 * CAD PARTICIPANTS + NON - PARTICIPANTS Page 2 of 7 Attachment A EXHIBIT B ECHO SPRINGS ROAD CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2001 -2; SIX PARCELS FINAL COST REPORT — NOVEMBER 30, 2004 ITEM AMOUNT Construction 8 -inch Sewer Standard Manholes 4 -inch Laterals (1) Street Overlay Total Construction Cost $138,600 Private Engineering Survey and Design $41,489 As -built Plan Reserve (2) $760 Total Private Engineering Cost $42,249 District Services Plan Review $1,950 Construction Inspection $3,515 Administrative Charges $1,500 Total District Costs $6,965 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT $187,814 RESERVE FUND - 5% OF CONSTRUCTION COST $6,930 TOTAL PROJECT COST $194,744 (1) For portion of lateral sewer in street or right -of -way. (2) For future engineering costs. T: \Planning \Leavitt\CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 9:09 AM Page 3 of 7 EXHIBIT C ECHO SPRINGS ROAD CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2001 -2 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) (1 PREPAID AMOUNT 1 167 - 130 -006 -7 $8,396.46 2 $62,459(2) 2 167- 130 -014 -1 $3,370.46 $25,072 3 167- 160 -007 -8 $3,370.46 $25,072 4 167- 160 -008 -6 $3,370.46 $25,072 5 167- 160 -021 -9 $3,370.46 $25,072 6 167- 160 -022 -7 NON - PARTICIPANT NON - PARTICIPANT 7 167- 160 -001 -1 $3,370.46 $25,072 (1) Interest rate for annual assessments is 6.00% (2) By agreement of the participants, Assessment Number 1 is paying a disproportionate share of the project costs and the $25,072 assessment for the non - participant parcel that will be reimbursed to Assessment Number 1 in the future if the non - participating parcel connects to the CAD sewer within 20 years. T: \Planning \Leavitt\CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 9:12 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING ECHO SPRINGS ROAD CONTRACTUAL ASSESSMENT DISTRICT NO. 2001 -2 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the Echo Springs Road Contractual Assessment District No. 2001 -2, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No.2001 -1114) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2001 -115, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction of approximately 1,060 linear feet of sanitary sewer line, together with appurtenant work and facilities located along Echo Springs Road, Lafayette, California. 3. The Board established June 5, 2003, as the date for a public hearing to create Echo Springs Road Contractual Assessment District No. 2001 -2. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt \CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 9:09 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on June 5, 2003, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and is anticipated to be accepted in January 2005. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 9:09 AM Page 6 of 7 PASSED AND ADOPTED this 16th day of December 2004, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning \Leavitt \CADS \Echo Springs Rd \Final Assessment PP.doc 12/9/04 9:09 AM Page 7 of 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.d. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR CAMILLE COURT CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -1, DISTRICT PROJECT 5640 Submitted By: Initiating Dept /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: Swanson A. Farrell General ISSUE: Work has been completed on the Camille Court Contractual Assessment District No. 2002 -1 (CAD No. 2002 -1), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for Camille Court CAD No. 2002 -1, District Project 5640. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $152,969. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Board of Directors ordered improvements for Camille Court CAD No. 2002 -1 in Alamo at its meeting held on February 20, 2003. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for Camille Court CAD No. 2002 -1, District Project 5640. T: \Planning \Leavitt\CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 1 of 7 CPO 16 N� s /JV JI SITE 9 P� i � N.T.S. LOCATION MAP '• 0 ., \\ •, 0 � N.T.S. 13 r�Gj '• 0 * 7 */ so El o FEET 160 6) 1 d CAD AREA EXISTING �� CAD 01 ASSESSMENT PARTICIPANTS SEWER SEWER NUMBER .} NON PARTICIPANTS 6 CO Y U d V1 x Central Contra Costa Exhibit = Sanitary District ASSESSMENT DIAGRAM a CAMILLE COURT CAD NO. 2002-01 A n !. DISTRICT PROJECT NO.5640 Page 2 of 7 14 LOCATION MAP '• 0 ., \\ •, 0 � N.T.S. 13 r�Gj '• 9E �-9 '•., is 0 ��� '.,• \A0 + -, 11 •'•,, \6 ,,,�•'- 10 + t9 0 d 190 ® h 200 0 * 7 */ so El o FEET 160 6) 1 d CAD AREA EXISTING �� CAD 01 ASSESSMENT PARTICIPANTS SEWER SEWER NUMBER .} NON PARTICIPANTS 6 CO Y U d V1 x Central Contra Costa Exhibit = Sanitary District ASSESSMENT DIAGRAM a CAMILLE COURT CAD NO. 2002-01 A n !. DISTRICT PROJECT NO.5640 Page 2 of 7 EXHIBIT B CAMILLE COURT CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -1; SEVENTEEN PARCELS FINAL COST REPORT — NOVEMBER 23, 2004 ITEM AMOUNT Construction 8 -inch Sewer Standard Manholes 4 -inch Laterals (1) Street Overlay Total Construction Cost $136,923 Private Engineering Survey and Design $6,538 Other Agency Fees $2,938 Total Private Engineering Cost $9,476 District Services Plan Review $1,764 Construction Inspection $3,306 Administrative Charges $1,500 Total District Costs $6,570 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT) $152,969 RESERVE FUND - 5% OF CONSTRUCTION COST $6,846 TOTAL PROJECT COST $159,815 (1) For portion of lateral sewer in street or right -of -way. T: \Planning \Leavitt\CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 3 of 7 EXHIBIT C CAMILLE COURT CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -1 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) (1 PREPAID AMOUNT 1 201 - 040 -018 -8 $1,209.64 $8,998.18 2 201 - 040 -016 -2 $1,209.64 $8,998.18 3 201 - 040 -015 -4 $1,209.64 $8,998.18 4 201 - 040 -014 -7 $1,209.64 $8,998.18 5 201- 040 -013 -9 $1,209.64 $8,998.18 6 201 - 040 -012 -1 $1,209.64 $8,998.18 7 201 - 040 -011 -3 $1,209.64 $8,998.18 8 201 - 040 -010 -5 $1,209.64 $8,998.18 9 201 - 040 -009 -7 $1,209.64 $8,998.18 10 201 - 040 -008 -9 $1,209.64 $8,998.18 11 201 - 040 -007 -1 $1,209.64 $8,998.18 12 201 - 040 -006 -3 $1,209.64 $8,998.18 13 201 - 040 -004 -8 $1,209.64 $8,998.18 14 201 - 040 -003 NON - PARTICIPANT NON - PARTICIPANT 15 201 - 040 -005 -5 $1,209.64 $8,998.18 16 201- 040 -020 -4 $1,209.64 $8,998.18 17 201 - 040 -021 -2 $1,209.64 $8,998.18 18 201 - 040 -019 -6 $1,209.64 $8,998.18 19 201 - 040 -017 NON - PARTICIPANT NON - PARTICIPANT (1) Interest rate for annual assessments is 6.00% T: \Planning \Leavitt\CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING CAMILLE COURT CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-1 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for Camille Court Contractual Assessment District No. 2002 -1, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No. 2002 -011) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2002 -012, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction of approximately 980 linear feet of sanitary sewer line, together with appurtenant work and facilities located along Camille Court, Alamo, California. 3. The Board established February 20, 2003, as the date for a public hearing to create the Camille Court Contractual Assessment District No. 2002 -1. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt\CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on February 20, 2003, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on May 5, 2003. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 6 of 7 PASSED AND ADOPTED this 16h day of December 2004, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning \Leavitt \CADS \Camille Ct \Final Assessment PP.doc 12/9/04 9:29 AM Page 7 of 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.e. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -2, DISTRICT PROJECT 5675 Submitted By: Initiating Dept✓Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: V` C. Swanson A. Farrell AA4'/', k '/'/y WWI kAw CharierViSatti, l General Manager ISSUE: Work has been completed on the El Alamo Contractual Assessment District No. 2002 -2 (CAD No. 2002 -2), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the El Alamo CAD No. 2002 -2, District Project 5675. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $257,200. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Board of Directors ordered improvements for El Alamo CAD No. 2002 -2 in Danville at its meeting held on June 5, 2003. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for El Alamo CAD No. 2002 -2, District Project 5675. T: \Planning \Leavitt \CADS \EI Alamo \Final Assessment PP.doc 12/9/04 9:20 AM Page 1 of 7 �, - - -- _ IVA T,Y q/V J � O i W 1J �O / 1 t3 7 / / / g m � � O mss D Qi � rn by G* Q\ w 8 �so 1 Q� NATHAN w 1,— EL CAD AREA EXISTING CAD Q1 ASSESSMENT CAD PARTICIPANTS SEWER SEWER NUMBER + NON - PARTICIPANTS u n N Y Central Contra Costa ASSESSMENT DIAGRAM Attachment Sanitary District EL ALAMO u CAD NO. 2002-02 A 'tug_ DISTRICT PROJECT NO. 5675 Page 2 of 7 SITE R �NTAOo \ SFIEU w z N N 0 - D 0 N EL �O D O � °0 N V 0 120 2 �qY tri O 12 LOCATION MAP LEGEND: N.T.S. CAD AREA EXISTING CAD Q1 ASSESSMENT CAD PARTICIPANTS SEWER SEWER NUMBER + NON - PARTICIPANTS u n N Y Central Contra Costa ASSESSMENT DIAGRAM Attachment Sanitary District EL ALAMO u CAD NO. 2002-02 A 'tug_ DISTRICT PROJECT NO. 5675 Page 2 of 7 EXHIBIT B EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -2; TWELVE PARCELS FINAL COST REPORT — NOVEMBER 23, 2004 ITEM AMOUNT Construction 8 -inch Sewer Standard Manholes 4 -inch Laterals (1) Street Overlay Total Construction Cost $232,153 Private Engineering Survey and Design $14,549 Other Agency Fees $1,000 Total Private Engineering Cost $15,549 District Services Plan Review $2,260 Construction Inspection $5,738 Administrative Charges $1,500 Total District Costs $9,498 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT $257,200 RESERVE FUND - 5% OF CONSTRUCTION COST $11,608 TOTAL PROJECT COST $268,808 (1) For portion of lateral sewer in street or right -of -way. T: \Planning \Leavitt\CADS \EI Alamo \Final Assessment PP.doc 12/9/04 9:20 AM Page 3 of 7 EXHIBIT C EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002-2 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) ((1 )(2) PREPAID AMOUNT 2 1 197 - 250 -002 -7 NON- PARTICIPANT NON - PARTICIPANT 2 197 - 250 -008 -4 $3,006.58 $22,365.22 3 197 - 140 -044 -3 $3,183.52 $23,681.43 4 197- 140 -041 -9 $3,183.52 $23,681.43 5 197 - 140 -035 -1 $3,183.52 $23,681.43 6 197 - 140 -036 -9 $3,360.46 $24,997.64 7 197 - 140 -049 -2 $3,183.52 $23,681.43 8 197- 140 -039 -3 $3,183.52 $23,681.43 9 197 - 140 -028 -6 $3,183.52 $23,681.43 10 197 - 140 -029 -4 $3,183.52 $23,681.43 11 197 - 140 -048 -4 $1,680.34 3 $12,498.92 3 12 197 - 140 -043 -5 $3,006.58 $22,365.22 13 197- 130 -026 -2 $3,183.52 $23,681.43 (1) Interest rate for annual assessments is 6.00% (2) The CAD Assessment includes a $1,316.21 per unit reimbursement to Job 3329 (except for Assessment Numbers 2 and 12 that have already paid this reimbursement). Assessment Number 6 has two units. (3) By agreement of the participants, Assessment Number 11 is only being charged a half -share of the CAD Assessment since an individual residential pumping system will be required to connect this property to the CAD sewer. T: \Planning \Leavitt\CADS \EI Alamo \Final Assessment PP.doc 12/9/04 9:20 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-2 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the El Alamo Contractual Assessment District No. 2002 -2, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No. 2002 -033) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2002 -034, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction of approximately 2,247 linear feet of sanitary sewer line, together with appurtenant work and facilities located along El Alamo, Nathan Place, and El Pintado Road in Danville, California. 3. The Board established June 5, 2003, as the date for a public hearing to create El Alamo Contractual Assessment District No. 2002 -2. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt\CADS \EI AlamoTinal Assessment PP.doc 12/9/04 9:20 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on June 5, 2003, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on April 14, 2003. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \EI Alamo \Final Assessment PP.doc 12/9/04 9:20 AM Page 6 of 7 PASSED AND ADOPTED this 16th day of December 2004, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning\Leavitt \CADS \EI Alamo \Final Assessment PP.doc 12/9/04 9:20 AM Page 7 of 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.f. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5, DISTRICT PROJECT 5714 Submitted By: Initiating Dept /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: ��- C. Swanson General ISSUE: Work has been completed on the La Sonoma Way Contractual Assessment District No. 2002 -5 (CAD No. 2002 -5), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the La Sonoma Way CAD No. 2002 -5, District Project 5714. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $69,324. ALTERNATIVES /CONSIDERATIONS: Not applicable. l BACKGROUND: The Board of Directors ordered improvements for La Sonoma Way CAD No. 2002 -5 in Alamo at its meeting held on February 19, 2004. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for La Sonoma Way CAD No. 2002 -5, District Project 5714. T: \Planning \Leavitt\CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 10:16 AM Page 1 of 7 LOCATION MAP N.T.S. C O o, 1 PJ� o � 0 N v a u E 0 80 160 E FEET d 0 CAD AREA - EXISTING CAD �1 ASSESSMENT * CAD PARTICIPANTS E SEWER SEWER NUMBER x Central Contra Costa EXHIBIT a Sanitary District ASSESSMENT DIAGRAM LA SONOMA WAY CAD NO. 2002-5 A ' DISTRICT PROJECT NO.5714 Page 2 of 7 EXHIBIT B LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -5; SIX PARCELS FINAL COST REPORT — NOVEMBER 29, 2004 ITEM AMOUNT Construction 8 -inch Sewer Standard Manholes 4 -inch Laterals (1) Subtotal $50,795 Slurry Seal Reserve (2) $5,000 Total Construction Cost $55,795 Private Engineering Survey and Design $7,800 Other Agency Fees $442 Total Private Engineering Cost $8,242 District Services Plan Review $1,344 Construction Inspection $2,443 Administrative Charges $1,500 Total District Costs $5,287 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT $69,324 RESERVE FUND - 5% OF CONSTRUCTION COST $2,790 TOTAL PROJECT COST $72,114 (1) For portion of lateral sewer in street or right -of -way. (2) For future street overlay by June 2005. T: \Planning \Leavitt \CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 9:01 AM Page 3 of 7 EXHIBIT C LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -5 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) (1 PREPAID AMOUNT 1 198 - 111 -003 -2 $1,553.22 $11,554.00 2 198- 111 -004 $1,553.22 $11,554.00 3 198 - 111 -005 -7 $1,553.22 $11,554.00 4 198 - 112 -010 -6 $1,553.22 $11,554.00 5 198- 112 -009 -8 $1,553.22 $11,554.00 6 198- 112 -008 $1,553.22 $11,554. (1) Interest rate for annual assessments is 6.00% T: \Planning \Leavitt \CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 9:21 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the La Sonoma Way Contractual Assessment District No. 2002 -5, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No.2002 -047) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2000 -048, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction of approximately 327 linear feet of sanitary sewer line, together with appurtenant work and facilities located along La Sonoma Way, Alamo, California. 3. The Board established February 19, 2004, as the date for a public hearing to create the La Sonoma Way Contractual Assessment District No. 2000 -5. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt\CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 9:01 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on February 19, 2004, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on July 15, 2004. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 9:01 AM Page 6 of 7 PASSED AND ADOPTED this 16th day of December 2004, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning \Leavitt\CADS \La Sonoma Way \Final Assessment PP.doc 12/9/04 9:01 AM Page 7 of 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.g. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -6, DISTRICT PROJECT 5691 Submitted By: Initiating Dept. /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEWED AND RECOMMENDED FOR BOARD ACTION: U C. Swanson A. Farrell General ISSUE: Work has been completed on Via Don Jose Contractual Assessment District No. 2002 -6 (CAD No. 2002 -6), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the Via Don Jose CAD No. 2002 -6, District Project 5691. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $195,650. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Board of Directors ordered improvements for Via Don Jose CAD No. 2002 -6 in Alamo at its meeting held on July 13, 2003. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for Via Don Jose CAD No. 2002 -6, District Project 5691. T: \Planning \Leavitt \CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 1 of 7 INTERSTATE 680 -------- I ---------- ��L--- \o a - 0 100 200 u a a n FEET 0 DANVILLE C BLVD o , WAY ° CAD AREA EXISTING CAD SEWER * CAD PARTICIPANTS SEWER -F NON - PARTICIPANTS n N Y Central Contra Costa ASSESSMENT DIAGRAM Attachment p Sanitary District VIA DON JOSE CAD NO. 2002-6 A DISTRICT PROJECT 5691 Page 2 of 7 » LOCATION MAP 12 ® N.T.S. o � NI 1402 NORTH 1410 " 1411 13 + JACKSON ) 1419 ® + _ w 1418 1428 15 + N Q7 d 1429 1439 � 16 �- I © � 1438 = 1449 I 1448 = 17 O I @ + ® 1459 U 1458 1468 19 Q - 1469 F Q { 1479 O C) Q ® + Lu > I 1478 1488 _ Q i 1489 i 1498 = 1499 a - 0 100 200 u a a n FEET 0 DANVILLE C BLVD o , WAY ° CAD AREA EXISTING CAD SEWER * CAD PARTICIPANTS SEWER -F NON - PARTICIPANTS n N Y Central Contra Costa ASSESSMENT DIAGRAM Attachment p Sanitary District VIA DON JOSE CAD NO. 2002-6 A DISTRICT PROJECT 5691 Page 2 of 7 EXHIBIT B VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -6; FIFTEEN PARCELS FINAL COST REPORT — NOVEMBER 24, 2004 ITEM AMOUNT Construction 10 -inch and 8 -inch Sewer Standard Manholes and Rodding Inlet 4 -inch Laterals (1) Street Overlay Total Construction Cost $172,270 Private Engineering Survey and Design $8,856 Materials Testing $4,854 Other Agency Fees $2,090 Total Private Engineering Cost $15,800 District Services Plan Review $2,285 Construction Inspection $3,795 Administrative Charges $1,500 Total District Costs $7,580 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT) $195,650 RESERVE FUND - 5% OF CONSTRUCTION COST $8,614 TOTAL PROJECT COST $204,264 (1) For portion of lateral sewer in street or right -of -way. T: \Planning \Leavitt\CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 3 of 7 EXHIBIT C VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -6 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) (1 PREPAID AMOUNT 1 192- 041 -010 -5 $1,753.44 $13,043.33 2 192- 041 -011 -3 $1,753.44 $13,043.33 3 192 - 041 -012 -1 $1,753.44 $13,043.33 4 192 - 041 -013 -9 $1,753.44 $13,043.33 5 192- 041 -014 -7 $1,753.44 $13,043.33 6 192- 041 -015 -4 $1,753.44 $13,043.33 7 192 - 041 -016 -2 $1,753.44 $13,043.33 8 192 - 041 -017 NON - PARTICIPANT NON - PARTICIPANT 9 192- 041 -018 -8 $1,753.44 $13,043.33 10 192- 041 -019 -6 $1,753.44 $13,043.33 11 192- 060 -023 -4 $1,753.44 $13,043.33 12 192 - 060 -014 -3 $1,753.44 $13,043.33 13 192 - 042 -001 -3 NON - PARTICIPANT NON - PARTICIPANT 14 192- 042 -002 -1 $1,753.44 $13,043.33 15 192 - 042 -003 -9 NON - PARTICIPANT NON - PARTICIPANT 16 192 - 042 -004 -7 NON - PARTICIPANT NON - PARTICIPANT 17 192 - 042 -005 -4 NON - PARTICIPANT NON - PARTICIPANT 18 192 - 042 -006 -2 NON - PARTICIPANT NON - PARTICIPANT 19 192- 042 -007 $1,753.44 $13,043.33 20 192 - 242 -008 -8 NON - PARTICIPANT NON - PARTICIPANT 21 192- 042 -009 -6 $1,753.44 $13,043.33 22 192- 060 -011 -9 $1,753.44 $13,043.33 (1) Interest rate for annual assessments is 6.00% T: \Planning \Leavitt \CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -6 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the Via Don Jose Contractual Assessment District No. 2002 -6, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No.2002 -096) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2002 -097, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction of approximately 1,241 linear feet of sanitary sewer line, together with appurtenant work and facilities located along Via Don Jose and North Jackson Way, Alamo, California. 3. The Board established July 13, 2003, as the date for a public hearing to create the Via Don Jose Contractual Assessment District No. 2002 -6. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt\CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on July 13, 2003, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on April 12, 2004. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 6 of 7 PASSED AND ADOPTED this 16th day of December, 2004, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning \Leavitt\CADS \Via Don Jose \Final Assessment PP.doc 12/9/04 8:58 AM Page 7 of 7 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 3.h. CONSENT CALENDAR Type of Action: CONFIRM ASSESSMENTS Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE EL PINTADO ROAD CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -8, DISTRICT PROJECT 5653 Submitted By: Initiating Dept. /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Services Division REVIEW D AND RECOMMENDED FOR BOARD ACTION. C. Swanson A. Farrell General ISSUE: Work has been completed on the El Pintado Road Contractual Assessment District No. 2002 -8 (CAD No. 2002 -8), and the final assessments can be established and levied. RECOMMENDATION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for the El Pintado Road CAD No. 2002 -8, District Project 5653. FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs totaling $134,212. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Board of Directors ordered improvements for the El Pintado Road CAD No. 2002 -8 in Danville at its meeting held on March 6, 2003. The area is shown in Exhibit A. The work to install the improvements has been completed, and the final costs are known. The final costs are shown in Exhibit B. Based on these final costs, the final assessments for each property have been determined and appear as Exhibit C, Assessment Roll. The Board is requested to confirm and levy these final assessments and to authorize a Notice of Assessment to be recorded. A resolution has been prepared, which, if adopted, will confirm and levy assessments and authorize the recording of the Notice. This resolution is included as Exhibit D. RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final assessments and authorizing a Notice of Assessment to be recorded in the office of the County Recorder for El Pintado Road CAD No. 2002 -8, District Project 5653. T: \Planning \Leavitt \CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 1 of 7 w i_N � MICHgE w ` SITE A'�a DANV L LA CiONpq WAY IL GAP Y / LOCATION MAP ` N.T.S. + I ! CIO 1 1 1 it 11 / hq � I I I let-•,. ?'ADO D 7 + 0 ' 3 i J y✓ / I I ! !/ 15 co Ij Z I N / 0 N O O N 'O O u 6 \ d � E 240 160 80 0 240 Yl N FEET O rGG� i CAD AREA EXISTING CAD SEWER Q1 ASSESSMENT �E CAD PARTICIPANTS SEWER NUMBER + NON - PARTICIPANTS a Y Central Contra Costa ASSESSMENT DIAGRAM Exhibit N Sanitary District EL PINTADO ROAD CA CAD NO. 2002-8 A DISTRICT PROJECT NO.5653 0 0 Page 2 of 7 EXHIBIT B EL PINTADO CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -8; FOUR PARCELS FINAL COST REPORT — NOVEMBER 24, 2004 ITEM AMOUNT Construction 8 -inch Sewer Standard Manholes 4 -inch Laterals (1) Street Overlay Total Construction Cost $120,800 Private Engineering Survey and Design $6,447 Total Private Engineering Cost $6,447 District Services Plan Review $1,950 Construction Inspection $3,515 Administrative Charges $1,500 Total District Costs $6,965 PROJECT COST SUBTOTAL (CONSTRUCTION + PRIVATE ENGINEERING + DISTRICT $134,212 RESERVE FUND - 5% OF CONSTRUCTION COST $6,040 TOTAL PROJECT COST $140,252 (1) For portion of lateral sewer in street or right -of -way. T: \Planning \Leavitt\CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 3 of 7 EXHIBIT C EL PINTADO ROAD CONTRACTUAL ASSESSMENT DISTRICT CAD NO. 2002 -8 FINAL ASSESSMENT ROLL ASSESSMENT NUMBER PARCEL DESCRIPTION TAX ROLL ASSESSMENT AMOUNT (10 -YR EQUAL PAYMENTS ) ((1 )(2) PREPAID AMOUNT 2 1 197 - 140 -030 -2 $4,689.42 $34,883.41 2 197 - 150 -007 -7 $4,689.42 $34,883.41 3 197 - 150 -013 -5 $4,839.28 $36,213.82 4 197 - 162 -013 -1 $4,689.42 $34,883.41 5 197 - 150 -042 NON - PARTICIPANT NON - PARTICIPANT 6 197 - 150 -006 -9 NON - PARTICIPANT NON - PARTICIPANT 7 197 - 150 -039 NON - PARTICIPANT NON - PARTICIPANT 8 197 - 140 -009 -6 NON - PARTICIPANT NON - PARTICIPANT (1) Interest rate for annual assessments is 6.00% (2) The CAD Assessment includes a $1,330.41 per unit reimbursement to Job 3329. Assessment Number 3 has connected two units, so the reimbursement portion of that CAD Assessment is double. T: \Planning \Leavitt \CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 4 of 7 RESOLUTION NO. 2004- RESOLUTION CONFIRMING FINAL ASSESSMENTS AND AUTHORIZING RECORDING EL PINTADO ROAD CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -8 The Board of Directors of the Central Contra Costa Sanitary District resolves: This Board has taken a series of actions preliminary to establishing final assessments for the El Pintado Road Contractual Assessment District No. 2002 -8, Central Contra Costa Sanitary District, Contra Costa County, California, and now makes the following findings and orders: 1. The Board adopted its Resolution of Intention (Resolution No.2002 -068) to order the improvement described therein under the Municipal Improvement Act of 1911, and directed Curtis W. Swanson, Engineer of Work, to prepare the report required by Section 5989.22 of the Streets and Highways Code. 2. Pursuant to Resolution No. 2002 -069, the Board approved a map showing the boundaries of the land benefited by the proposed improvement. A copy of the boundary map was filed in the office of the County Recorder of the County of Contra Costa in the Book of Assessment and Community Facilities Districts. The improvement is generally described as follows: Design and construction and installation of approximately 1,083 linear feet of sanitary sewer line, together with appurtenant work and facilities located along El Pintado Road, Danville, California. 3. The Board established March 6, 2003, as the date for a public hearing to create El Pintado Road Contractual Assessment District No. 2002 -8. 4. The owners of record were provided ballots 45 days before the hearing on which owners could indicate approval of or opposition to the imposition of assessments. T: \Planning \Leavitt \CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 5 of 7 5. The Board of Directors conducted a public hearing on March 6, 2003, pursuant to Section 5898.26 of the Streets and Highways Code and gave every person present an opportunity to comment on and object to the proposed Contractual Assessment Program, the improvement, and the extent of the Assessment District. 6. The Board found that no written protests against the proposed improvement were made by owners representing more than one half of the area of the land to be assessed for the improvement. 7. The Board approved the Engineer's Report and each component part of it, including each exhibit incorporated by reference in the report, one of which was a table of estimated assessments. 8. The Board found that the Engineer's Report, fairly and properly apportioned the cost of the improvement to each parcel of land in the Assessment District in compliance with the Agreement between the owners and District and in proportion to the special benefits derived by each parcel, in relationship to the entirety of the capital cost of the improvement. A draft version of the Agreement, within which the owners voluntarily and unanimously agreed to the imposition of an assessment, was attached as an exhibit to the Engineer's Report and was incorporated by reference. 9. Lastly, the Board ordered the improvement described in paragraph 2 and as detailed in the Engineer's Report. 10. The work on the improvement has been completed pursuant to a private agreement entered into by the owners, and was accepted on August 1, 2003. The final costs for the improvement have been determined; the final assessments for each property have been determined; and a Notice of Assessment will be sent to each property owner after the Board confirms the final assessments. 11. The final assessments for each property appear on the Assessment Roll. The Board hereby confirms and levies each individual final assessment as stated in the Assessment Roll. 12. Payment of all or any part of such final assessments may be made at the office of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez, California 94553. The deadline for receipt of such payment by the Controller is the close of business on March 2, 2005. Thereafter, unpaid assessments will be payable in yearly installments of principal and interest at 6.00 percent compounded annually over a period of ten (10) years. T: \Planning \Leavitt \CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 6 of 7 PASSED AND ADOPTED this 16th day of December, 2004 by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, District Counsel T: \Planning \Leavitt \CADS \EI Pintado \Final Assessment PP.doc 12/9/04 9:23 AM Page 7 of 7 PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES Suggested Agenda December 16, 2004 Request staff presentation. II. Public Hearing: A. Receive public comments. B. Request staff response, as appropriate. C. Close Public Hearing. Ill. Board deliberation regarding proposed ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, and adoption of revised District Code Section 6.20.300 Schedule of Reimbursement Fees. UAPosition Papers\Penny\Reimbursements DP 5694 - 5732 \Hearing Agenda.DOC Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 4.a. HEARINGS Type of Action: CONDUCT HEARING; ADOPT ORDINANCE Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES TO APPLICABLE PROPERTIES THAT COULD CONNECT TO DISTRICT PROJECT 5694 OR 5732 Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: S Y 0/V � --- A�r ' J. Miyamoto -Mills C. Swanson A. Farre General ISSUE: When a reimbursement fee is proposed for property that could directly /connect to a "standard facility," the District Code requires that a public hearing be held prior to the Board of Directors' consideration of the fee for adoption. RECOMMENDATION: Conduct a public hearing to receive comments on the proposed ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, to establish reimbursement fees applicable to property that could directly connect to District Project 5694 or 5732 sewers. Adopt the Ordinance. FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the installer for setup of the reimbursement account and for each fee collection transaction. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Projects 5694 and 5732 sewers are "standard facilities," as defined in the District Code. Certain individual property owners within the boundary of the project area are the installers of these facilities. To fairly and equitably distribute the cost for these facilities, the District Code provides for the installers to be reimbursed for the proportion of cost allocable to other properties which connect to the sewers within 20 years of project acceptance by the District. Staff has drafted a proposed ordinance (Attachment 1) to establish reimbursement fees for properties that connect to these projects' sewers. Exhibits A -1 and A -2 of Attachment 1 show the locations of the projects and the boundaries of properties that could directly connect to the projects' sewers. The proposed reimbursement fees will be collected from property owners within the boundaries of these areas, if and when they connect their property to the sewer system. The collected fee will be held in a separate account, and disbursed to the installers of the project. Page 1 of 9 UAPosition Papers \Penny \Reimbursements DP 5694- 5732VWdopt Ordinance Position Paper.DOC POSITION PAPER Board Meeting Date: December 16, 2004 subject CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES TO APPLICABLE PROPERTIES THAT COULD CONNECT TO DISTRICT PROJECT 5694 OR 5732 Calculations of the proposed reimbursement fees are summarized in Exhibits B -1 and B -2 of Attachment 1. The fees would be charged in addition to Capacity Fees and other District charges, such as those for permits, inspections, and sewer service. The District Code requires that reimbursement fees be adjusted at least annually to account for the increase or decrease in value of the facilities due to inflation and depreciation. These fees may also be adjusted to account for differences between estimated and actual costs, and increases or decreases in the number of connections that may connect to the facilities. However, once a particular property has connected to the public sewer, and the fees have been paid, the District will not collect any additional reimbursement fees for that connection, nor refund any excess reimbursement fees which might otherwise be occasioned by these adjustments. Appropriate notices have been posted, and published in the Contra Costa Times. In addition, individual letter notices were mailed to the owners of all affected properties, as required by District Code. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the proposed ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, to establish reimbursement fees for applicable properties that could directly connect to Project 5694 or 5732 sewers. Adopt the ordinance. Page 2 of 9 UAPosition Papers \Penny \Reimbursements DP 5694- 5732Wdopt Ordinance Position Paper.DOC ATTACHMENT 1 ORDINANCE NO. AN ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO PROJECT 5694 (WINCHESTER LANE, MARTINEZ) OR PROJECT 5732 (ORCHARD ESTATES DRIVE, WALNUT CREEK) STANDARD SEWER FACILITIES WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to installers of standard and special facilities from fees charged property owners when they apply to connect their property to the public sewer system; and WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement accounts for constructed standard and special facilities; and WHEREAS, Projects 5694 and 5732 sewers, the locations of which are shown on Exhibits A -1 and A -2 of this ordinance, incorporated in full herein by this reference, are standard facilities as defined in District Code Chapter 6.20; and WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which calculations are summarized in Exhibits B -1 and B -2 of this Ordinance, incorporated in full herein by this reference; and WHEREAS, a properly noticed public hearing to receive comments on the proposed reimbursement fees was conducted at the District Board of Directors' regularly scheduled meeting on December 16, 2004. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1 Reimbursement fees applicable to properties that directly connect to Project 5694 or 5732 standard sewer facilities, designated on Exhibits A -1 and A -2 are hereby established. Said reimbursement fees, which shall be consecutively added to District Code Section 6.20.300 Schedule of Reimbursement Fees, have been calculated in the manner set forth in District UAPosition Papers \Penny \Reimbursements DP 5694- 5732 \Proposed Ordinance.DOC Page 3 of 9 Code Chapter 6.20 and shown in Exhibits B -1 and B -2 of this ordinance. The reimbursement fees for properties that directly connect to the projects as cited above shall be as follows: District Description of Facility Allowable Number Reimbursement Project Actual or of RUEs Fee per Unit Number Estimated Cost 5694 Winchester Lane, Martinez $41,249.72 2 $20,624.86 5732 Orchard Estates Drive $76,584.50 6 $12,764.08 Walnut Creek Section 2 The reimbursement fees set forth herein shall be administered, adjusted, and collected according to the provisions of District Code Chapter 6.20. Section 3 Exhibits A -1, A -2, B -1, and B -2 hereto shall not be incorporated into the District Code; however, copies of same shall be maintained in the District offices and made available for inspection during the periods when the subject reimbursement fees are in effect. Section 4 This ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day following such publication. UAPosition Papers \Penny \Reimbursements DP 5694- 5732 \Proposed Ordinance.DOC Page 4 of 9 PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 16th day of December 2004, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the District, Central Contra Costa Sanitary District, County of Contra Costa, State of California APPROVED AS TO FORM: Kenton L. Alm, Counsel for the District UAPosition Papers \Penny \Reimbursements DP 5694 - 5732 \Proposed Ordinance.DOC Page 5 of 9 HWY 4 y i� 000 000 ` 6V 000 1v R w 4 \" \\ 4629 G 5 �- co V 1A \ \� 1621 � LEGEND: Q MANHOLE S __ —. FYICTIN(, CF\A /FR 1IMP 5 9 n REIMBURSEMENT 8" -5694 SEWER LINE, PIPE SIZE, JOB NUMBER 9 41 REIMBURSEMENT AREA BOUNDARY x Central Contra Costa Sanitary District mwmop5o w®, Prepared 6y Engineerinq Support Section I 14 60� �Np AGO 602 o Q626 rnN �s �N 601 O4 N n l /- \ \\ ; ICI \ \o 10 . \ \ \ FEET 200 REIMBURSEMENT AREA BOUNDARY MAP PROJECT 5694 WINCHESTER LN, MARTINEZ, CA Page 6 of 9 EXHIBIT A -1 S EXHIBIT B -1 Reimbursement Fee Calculation Project 5694, Winchester Lane, Martinez "Standard Facilities" Reimbursable Costs Construction Engineering District Fees Total $27,916.00 9,964.78 3,368.94 $41,249.72 Number of Potential Connections to "Standard Facility" 2 Residential Unit Equivalents (RUE) "Standard Facility" Reimbursement per RUE $41,249.72 / 2 RUE _ $20,624.86 Properties to which Standard Facility Reimbursement Fee may apply Street Address Assessors Parcel Number Number of RUE's Installer Waive Fee Potential Fee 4629 Winchester Lane 162 - 202 -029 1 No Yes 4631 Winchester Lane 162 - 202 -030 1 Yes UAPosition Papers \Penny \Reimbursements DP 5694- 5732 \Proposed Ordinance.DOC Page 8 of 9 EXHIBIT B -2 Reimbursement Fee Calculation Project 5732, Orchard Estates Drive, Walnut Creek "Standard Facilities" Reimbursable Costs Construction Engineering District Fees Total $66,635.00 2,697.00 7,252.50 $76,584.50 Number of Potential Connections to "Standard Facility" 6 Residential Unit Equivalents (RUE) "Standard Facility" Reimbursement per RUE $76,584.50 / 6 RUE = $12,764.08 Properties to which Standard Facility Reimbursement Fee may apply Street Address Assessors Parcel Number Number of RUE's Installer Waive Fee Potential Fee 48 Orchard Estates Drive 138 - 080 -003 1 No Yes 66 Orchard Estates Drive 138- 080 -004 1 No Yes 84 Orchard Estates Drive 138 - 080 -005 1 Yes 86 Orchard Estates Drive 138 - 080 -006 1 Yes 90 Orchard Estates Drive 138 - 080 -041 1 No Yes 93 Orchard Estates Drive 138 - 080 -046 1 No Yes UAPosition Papers \Penny \Reimbursements DP 5694- 5732 \Proposed Ordinance.DOC Page 9 of 9 UPDATE ON SAN FRANCISCO BAY MERCURY TOTAL MAXIMUM DAILY LOAD PROPOSED BASIN PLAN AMENDMENT Aw Jim Kelly December 16, 2004 Outline • Update • What is at stake? ip ow • Process Aw • Environmental Protection Agency (EPA) 4 • Waterkeeper, et. al. • Bay Area Clean Water Agencies (BAC WA) 1 Total Maximum Daily Load (TMDL) Update • EPA opposed at Water Board meeting — Water quality objective — POTW (that is us) allocation too high, should be cut by a third • Regional Water Board (RWB) approved September 15, 2004 • TNML favorable to us — Compliance — Mercury control — Studies What is at stake? • Consistent compliance • Additional future actions and $ $ — Filter effluent? — Furnace scrubber water treatment? a — Local limits even more strict? E3 2 AW 4 What is the process now? RWB State Water Board (SWB) Office of Administrative Law EPA Environmental Protection Agency • Called RWB members • Maintaining their position • Conductive technical analysis A* Waterkeeper, et. al. • Prove no local effects • Manage Risk • No load to Bay • May be interested in collaboration 4 BACWA Aw Ift • Support RWB and TMDL • To date: — EPA — Waterkeeper — SWB — Started local effects study — Will sponsor a risk workshop • Future: — Loading analysis ``" — EPA — SWB ow — Waterkeeper — Elected officials so — Other 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 7.a. ENGINEERING Type of Action: APPROVE CONSULTANT SERVICES AGREEMENT REVISION subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. - AGREEMENT NO. 27105TC Submitted By: Initiating Dept. /Div.: Ricardo Hernandez Engineering /Environmental Services Senior Engineering Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION: �L--� Ul. R. Hernandez C. Swanson A. Farre harles ' a , General Man er ISSUE: Board approval is required for increases to the cost ceiling of Agreement amounts beyond staff limits. RECOMMENDATION: Approve the revision to the Agreement with Associated Right of Way Services, Inc. (ARWS). FINANCIAL IMPACTS: The amount of the recommended revision is $50,000, which will increase the current Agreement to $100,000. Right -of -way acquisition costs are typically included in the individual budgets of Capital Projects. Additionally, some right -of -way services are included in the approved Operations and Maintenance (O &M) Budget. ALTERNATIVES /CONSIDERATIONS: A Request for Proposal (RFP) process to engage right -of -way consultants was held in January 2003. Out of this process staff selected qualified consultants to provide services related to the appraisal and acquisition of right of way. Staff has historically used consultants to assist with right -of -way acquisition tasks associated with Capital Projects due to the demands created by project schedules and the specialized nature of acquiring right of way for public projects. See Attachment 1 for a list and status of current right -of -way consulting services agreements. An increase in staff would minimize right -of -way consulting services but would not entirely eliminate these agreements due to peaks in workload created by some of the larger projects and the need for specialized outside appraisal services. Page 1 of 3 U: \Position Papers \Hernandez R\ARWS.DOC POSITION PAPER Board Meeting Date: December 16, 2004 subject: APPROVE AN INCREASE IN THE COST CEILING OF THE CONSULTING SERVICES AGREEMENT FOR RIGHT -OF -WAY CONSULTING AND APPRAISAL SERVICES WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. - AGREEMENT NO. 27105TC BACKGROUND: ARWS, under its current general services contract, has been assisting Central Contra Costa Sanitary District ( CCCSD) with various Capital Projects and general real property tasks, including right -of -way appraisal services, since March 2003. Some of these projects include the District Easement Projects, M4 Relocation Project, Lafayette Renovation Project, Lower Orinda Pumping Station Renovation Project, Pleasant Hill Relief Interceptor Project, and A -Line Easements Project. Additionally, this consultant has assisted staff in researching various title issues pertaining to easements, CCCSD property, and land valuation tasks. There will continue to be a need for right -of -way consulting and land appraisal services from ARWS during 2005 to meet the continuing demands of the previously mentioned projects and new projects added to the construction schedule. RECOMMENDED BOARD ACTION: Authorize the General Manager to approve an amendment to the existing Agreement (Agreement No. 027105TC) with Associated Right of Way Services, Inc. to increase the cost ceiling from $50,000 to $100,000. Page 2 of 3 UAPosition Papers \Hernandez R\ARWS.DOC ATTACHMENT 1 Right -of -Way Consulting Services Agreements Subject of this Position Paper Associated Right -of -Way Services — Agreement No. 27105TC ($50,000; 80% expended; 2003 — December 2004): This Agreement is for right -of -way acquisition and appraisal services related to various capital projects other than the A -Line Relief Interceptor (M4 -A Realignment Project, Pleasant Hill Relief Interceptor Phases 3 and 4, Lafayette Renovation Project, District Easements Project). This contract also includes work related to District property, such as that associated with the SFPP, Inc. petroleum pipeline through the Basin property, the proposed Conco Cement development, and the U. S. Development proposal. Scheduled to be revised (schedule and cost ceiling) in the next several months. Other Right -of -Way Consulting Service Agreements Associated Right -of -Way Services — Agreement No. 17178SC ($254,000; 80% expended; 1999 — December 2005): The scope of this Agreement is for right -of -way and land surveying tasks related to the existing and future A -Line Relief Interceptor right of way through the former Southern Pacific Railroad right of way from Concord to San Ramon. Due to the difficult nature of surveying a former railroad right of way and to lengthy negotiations with the County over alignments and existing encroachments, this contract will need to be revised in the future to increase the cost ceiling and duration. This project was awarded through an RFP process in 1999. Scheduled to be revised (schedule and cost ceiling) in May 2005. Crossroads RM — Agreement No. 27192TC ($100,000; 45% expended; 2003 — December 2005): This Agreement is for acquisition services related to various capital projects, including District Easement Projects, Lafayette Renovation Project, Vessing Road Project, South Orinda Renovation Project, North Orinda Renovation Project, and Walnut Creek Renovation Project. Additionally, this agreement includes general real property consulting tasks, such as researching various title issues pertaining to easements and District property. Revised (schedule and cost ceiling) in October 2004. Smyers Appraisal — Agreement No. 28825D ($25,000; 25% expended; March 2004 — December 2005): This Agreement is for right -of -way appraisal services only. This appraisal firm, along with two others (Diaz, Diaz, and Boyd; and Yovino- Young), was selected during the 2003 RFP process. New agreements (less than $25,000) for appraisal services with these firms may be entered into during 2005. Page 3 of 3 UAPosition Papers \Hernandez R\ARWS.DOC Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 No.: 8.a. TREATMENT. PLANT Type of Action: AUTHORIZE PURCHASE Subject. AUTHORIZE THE GENERAL MANAGER TO PRE - PURCHASE NATURAL GAS FOR FISCAL YEAR 2005 -2006 Submitted By: Douglas J. Craig Initiating Dept /Div. Operations / Plant Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION. Craig] [J-M. Ily] Charles W. alts, General Manager ISSUE: Board authorization is requested for the General Manager to pre - purchase natural gas for Fiscal Year 2005 -2006. RECOMMENDATION: Authorize the General Manager to pre - purchase natural gas through a service agreement with Coral Energy Resources for Fiscal Year 2005 -2006. FINANCIAL IMPACTS: Purchasing natural gas each month at market price, risks market price volatility and excessive District expenditures. Using historic data the District believes pre - purchasing natural gas could have substantial savings in costs. The current budget based on prudent pre - purchasing for natural gas is $2,259,500. ALTERNATIVES /CONSIDERATIONS: The District could purchase all of our natural gas needs at the end of each month or other frequency at market price. Due to high volatility in the natural gas market, it is believed that high seasonal costs could significantly increase the District's annual natural gas expenditures. BACKGROUND: The District uses approximately 420,000 decatherms of natural gas annually for the treatment plant's cogeneration system and as a backup fuel to landfill gas used in the multiple hearth furnaces and auxiliary steam boilers. While the cogeneration plant uses approximately 95 percent of the natural gas, it has a cost advantage over the purchase of Pacific Gas and Electric electrical power, as long as the natural gas price remains below approximately $10 per decatherm. Natural gas prices have nearly tripled over the past four years from $2.80 per decatherm in 2000 to $9 per decatherm in November 2004. The increase is based on increasing demand and limitations in supply.. Current long -range projections for natural gas indicate the average cost may decrease to the order of $6.50 to $7.00 per decatherm. Recently, high oil prices have caused natural gas prices to fluctuate around $7.50 per decatherm. S: \Correspondence \Position Papers\2004 \Natural Gas.2.DOC Page 1 of 2 POSITION PAPER Board Meeting Date: December 16, 2004 Subject. AUTHORIZE THE GENERAL MANAGER TO PRE - PURCHASE NATURAL GAS FOR FISCAL YEAR 2005 -2006 The District's approach to purchasing natural gas in recent years has been to pre- purchase most of the required natural gas for the future twelve months during historic seasonal lows using Coral Energy Resources as our broker. This approach has served the District well, but depends on favorable buying opportunities and appropriate timing of natural gas pre - purchases. In past years, the best time for pre - purchase has been between December and March. The intent of staff is to monitor the market conditions and purchase gas during these seasonal weaknesses in the market. Seasonal weaknesses include temporary periods of excess supply and projections for warmer - than- expected winter weather. The District has already pre - purchased 90 percent of natural gas for fiscal year 2004- 2005 at an average price of $6.15 per decatherm. This has been normal District practice, but with the highly volatile natural gas prices, staff believes it is prudent to purchase gas beyond the normal purchase horizon. Staff now believes that it is wise to focus on opportunities for pre - purchasing natural gas for fiscal year 2005 -2006. Staff seeks Board authorization to allow the General Manager to pre - purchase natural gas for fiscal year 2005 -2006 with the expectation of purchasing gas during periods of market softness. RECOMMENDED BOARD ACTION: Authorize the General Manager to pre - purchase natural gas through a service agreement with Coral Energy Resources for fiscal year 2005 -2006. Page 2 of 2 SACorrespondence \Position Papers\2004 \Natural Gas.2.DOC a a IL c s 2 m o W CL CO 0 I I N O (.) Im N � m � a Z Co o, o °, o °o o °, °o o° ° ° o o, 60 69 69 w 6 6 N 69 wjoq;@o8Q J;80o Ad•Je 0 Ao, 1O Aa �O AO s A Ao,'b Aa G' Aa �10 4p Aa 90 y .AO,G� 'Po. �o 00,E 04, .a �O 1'O �0 s 0O b 00,' `a GO `0O,' it'll 0a � La 90 y O c aG 0 • Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: December 16, 2004 Type of Action: BUDGET & FINANCE NO-: 10.a. BUDGET AND FINANCE subject: ADOPT AMENDED AND RESTATED SECTION 125 CAFETERIA PLAN DOCUMENTS TO MEET NEW CHANGES IN INTERNAL REVENUE SERVICE CODE Submitted By: Initiating Dept. /Div.: Debbie Ratcliff, Controller Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Ratchi v / �06graves General ISSUE: Board approval is required to adopt revisions to the District's Cafeteria Plan documents. RECOMMENDATION: It is recommended that the Board adopt the revisions to the District's Cafeteria Plan documents to meet new Internal Revenue Service Code (IRS) requirements. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: If the revisions were not approved by the Board, the District's Cafeteria Plan would be in violation of the IRS Code. BACKGROUND: Per the existing Memoranda of Understanding, the three employee groups receive a fixed amount each month to spend on a variety of benefit options offered in the Cafeteria Plan. This Cafeteria Plan is governed by Section 125 of the Internal Revenue Service Code (IRS). The Plan allows employees the option of spending their monthly benefit allowance on a variety of taxable and non - taxable benefits. The law firm of Trucker-Huss, who specializes in benefit law, has been asked to review the Cafeteria Plan documents annually to ensure compliance with any changes in IRS Code. The Internal Revenue Service has issued new regulations which become effective January 1, 2005. The last revision to the Cafeteria Plan document was effective October, 2003. On October 4, 2004, The Working Families Tax Relief Act of 2004 ( "WFTRA ") was signed into law. The WFTRA makes significant changes to the definition of a dependent found in Section 152 of the Internal Revenue Code. The WFTRA also S:\ADMIN\ POSPAPER\AdoptAmendedCafePlan .12- 16- 04.doc Page 1 of 2 POSITION PAPER Board Meeting Date: December 16, 2004 Subject. ADOPT AMENDED AND RESTATED SECTION 125 CAFETERIA PLAN DOCUMENTS TO MEET NEW CHANGES IN INTERNAL REVENUE SERVICE CODE makes significant changes to the definition of a qualifying individual found in Section 21 of the Internal Revenue Code. (These Sections together govern who can be covered under a dependent care assistance plan.) These changes impact dependent coverage provided by employers under dependent care assistance plans, health plans and accident plans effective January 1, 2005. A qualifying child is someone who is an employee's child or stepchild, niece or nephew, or eligible foster child; who has the same principal place of abode as the employee for more than one half of the year; who is less than 19 years of age (24 if a student) or permanently and totally disabled; and who does not provide over half of his or her support for the calendar year. A qualifying relative is someone whose taxable income for the year is less than the federal tax exemption amount under Internal Revenue Code Section 151(d) ($3,200 for 2005); who receives over one half of his or her support from the employee; who could not be a qualifying child of the employee or anyone else; and who meets a relationship test as specified in the Internal Revenue Code. A copy of both the redline and final version of the District's revised Summary Plan Description and the Dependent Care Assistance Plan have been provided to the Board under separate cover. RECOMMENDED BOARD ACTION: It is recommended that the Board adopt the revisions to the District's Cafeteria Plan documents to meet new Internal Revenue Service Code requirements. S:\ADMIN\ POSPAPER\ AdoptAmendedCafePlan .12- 16- 04.doc Page 2 of 2