HomeMy WebLinkAbout9/2/2004 AGENDA BACKUPCentral Contra Costa San. -dry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 4.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTIONS
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
DANIEL FIVEY (30 ALAMO LANE, ALAMO); ADOPT A RESOLUTION
AUTHORIZING EXECUTION AND RECORDING OF A QUITCLAIM DEED TO
DANIEL FIVEY (DISTRICT PROJECT NO. X1597 — PARCEL 35)
Submitted By: Initiating Dept. /Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
M. J. Penny J. Miyamoto -Mills . Swanson A. Farrell Charles
General
ISSUE: The Board of Directors' authorization by resolution is required to accept offers
of dedication, quitclaim easements and to record documents with the Contra Costa
County Recorder.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement at no cost to the District and authorizing staff to record the easement
acceptance. Adopt a resolution authorizing the President of the Board of Directors and
the Secretary of the District to execute a Quitclaim Deed to Daniel Fivey (30 Alamo
Lane, Alamo) and authorizing staff to record the deed with the Contra Costa County
Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Daniel Fivey, the property owner at 30 Alamo Lane, Alamo (see
Attachment 1), requested permission to build a structure adjacent to an existing 8 -inch
sewer that would partially encroach upon a 10- foot -wide CCCSD easement. The
location of the structure would not endanger the sewer or prevent future repair or
replacement of the sewer. Mr. Fivey agreed to grant the District a replacement
15- foot -wide easement in exchange for the District quitclaiming the existing
10- foot -wide easement, and permitting construction of the building. He signed an
Irrevocable Offer of Dedication for the new easement prior to proceeding with the work.
The new structure is not within the new easement. Staff has determined that the
adjustment in the easement location is the most appropriate resolution of the easement
encroachment.
Page 1 of 3
WPosition Papers \Penny \Fivey -30 Alamo Ln QC & Accpt IOD PP.doc
POSITION PAPER
Board Meeting Date: September 2, 2004
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
DANIEL FIVEY (30 ALAMO LANE, ALAMO); ADOPT A RESOLUTION
AUTHORIZING EXECUTION AND RECORDING OF A QUITCLAIM DEED TO
DANIEL FIVEY (DISTRICT PROJECT NO. X1597 — PARCEL 35)
RECOMMENDED BOARD ACTION: Adopt a resolution accepting an offer of
dedication for an easement at no cost to the District and authorizing staff to record the
easement acceptance. Adopt a resolution authorizing the President of the Board of
Directors and the Secretary of the District to execute a Quitclaim Deed to Daniel Fivey
(30 Alamo Lane, Alamo) and authorizing staff to record the deed with the Contra Costa
County Recorder.
Page 2 of 3
WPosition PapersTennyTivey -30 Alamo Ln QC & Accpt IOD PP.doc
Central Contra Costa San,,ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 4.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTIONS
Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM
THE CITY OF MARTINEZ (DISTRICT PROJECT NO. 5569 — PARCEL 2); ADOPT A
RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF QUITCLAIM
DEED TO THE CITY OF MARTINEZ (DISTRICT PROJECT NO. X1800 —
PARCEL 1)
Submitted By: Initiating Dept /Div.:
Michael J. Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.,
M. J. Penny J. Miyamoto -Mills C. Swanson A. Farrell Charles W. atts
General Manag r
ISSUE: The Board of Directors' authorization is required to accept Grants of
Easements (GOE), to quitclaim easements, and record documents with the Contra
Costa County Recorder.
RECOMMENDATION: Adopt a resolution accepting an easement at no cost to the
District and authorizing staff to record the GOE with the Contra Costa County Recorder.
Adopt a resolution authorizing the President of the Board of Directors and the Secretary
of the District to execute a Quitclaim Deed to the City of Martinez and authorizing staff
to record the deed with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The construction of a City of Martinez (City) storm water detention
basin adjacent to Alhambra Avenue required the relocation of a District sewer line
outside of the existing sewer easement. The City agreed to grant an easement to the
District for the new sewer location. The District agreed to quitclaim to the City a portion
of the existing easement in exchange for the new easement. The City Council of the
City of Martinez authorized the City Manager to execute the GOE to the District for the
relocated sewer. The locations of the new easement and the portion of the existing
easement to be quitclaimed are shown on Attachment 1.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting a GOE, at no cost to
the District and authorizing staff to record the easement with the Contra Costa County
Recorder. Adopt a resolution authorizing the President of the Board of Directors and
the Secretary of the District to execute a Quitclaim Deed to the City of Martinez and
authorizing staff to record the deed with the Contra Costa County Recorder.
UAPosition Papers \Penny \MTZ Det Basin - Accpt Ease an QC PP.doc Page 1 of 2
CENTRAL
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Attachment 1
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(2692 O.R. 260) -'
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Page 2 of-2
Central Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 4.c. CONSENT CALENDAR
Type of Action: ADOPT ARBITRATOR'S RECOMMENDATION
subject: DENY APPEAL OF UNION AND ADOPT THE ARBITRATOR'S
RECOMMENDATION IN THE DISCIPLINARY MATTER OF ACCOUNTING
TECHNICIAN III DAVID ROLLEY
Submitted By: Initiating Dept/Div.: Administration /Human
Cathryn Freitas, Human Resources Resources Division
Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas R. usgraves
General
ISSUE: In accordance with the disciplinary procedure in the current Memorandum of
Understanding (M.O.U.) between the District and the Employees' Association, Public
Employees' Union, Local One, the Board of Directors may adopt, reject or modify the
recommendation of an appointed neutral third party (arbitrator) in disciplinary matters.
RECOMMENDATION: Adopt the arbitrator's recommendation to deny the disciplinary
appeal of the Union on behalf of Accounting Technician III David Rolley.
FINANCIAL IMPACTS: None to the District.
ALTERNATIVES /CONSIDERATIONS: Reject or modify the arbitrator's
recommendation.
BACKGROUND: In February, 2004 the Board directed staff to secure the services of
an arbitrator in the Step Four appeal of the Union on behalf of Accounting Technician III
David Rolley. Mr. Rolley had received a two -day suspension for harassing and
retaliating against another District employee.
On August 4, 2004, Arbitrator Kenneth Silbert heard the Union's appeal of the
discipline. Labor counsel Daniel Clinton represented the District. Prior to closing
arguments, the arbitrator rendered a bench decision in favor of the District. In summary,
the arbitrator found just cause to recommend upholding the suspension.
The Board may adopt, reject or modify the recommendation of the arbitrator. The
decision of the Board is the final action of the District.
The District will receive a copy of the hearing transcript in the future and will advise the
Board of its availability in Human Resources.
C: \My Documents \rolley disc posppr adopt arb recom 9- 04.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 2, 2004
subject. DENY APPEAL OF UNION AND ADOPT THE ARBITRATOR'S
RECOMMENDATION IN THE DISCIPLINARY MATTER OF ACCOUNTING
TECHNICIAN III DAVID ROLLEY
RECOMMENDED BOARD ACTION: Deny the appeal of the Union on behalf of
Accounting Technician III David Rolley and adopt the arbitrator's recommendation to
uphold the suspension.
Page 2 of 2
CAMy DocumentsVolley disc posppr adopt arb recom 9- 04.doc
Central Contra Costa Sar,..Lary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 4.d. CONSENT CALENDAR
Type of Action: AMEND CONFLICT OF INTEREST CODE
subject: ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS
AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST
CODE
Submitted By: Joyce E. Murphy, Initiating Dept. /Div.: Administrative
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
r
J. Mum K. Alm
General
ISSUE: A need exists to update Exhibit A, Designated Positions and Disclosure
Categories of the District's Conflict of Interest Code.
RECOMMENDATION: Adopt a resolution amending the List of Designated Positions of
the District Conflict of Interest Code, adding the Senior Materials Coordinator and
deleting the Principal Buyer position.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Decline to add the Senior Materials
Coordinator position to the List of Designated Positions and assign the duties to a
different position.
BACKGROUND: The Political Reform Act of 1974 and the Central Contra Costa
Sanitary District Conflict of Interest Code require that the Board of Directors adopt a list
of designated positions of officers and employees who make, or participate in making,
decisions that could have a material effect on a personal financial interest. It has been
the practice of the District to review the designated positions on an annual basis and to
amend the District Conflict of Interest Code as necessitated by any changed .
circumstances, including the creation of new positions, deletion of positions, and
relevant changes in the duties assigned to existing positions.
Exhibit A, Designated Positions and Disclosure Categories of the District Conflict of
Interest Code, was reviewed by staff and an amendment is proposed to reflect the
current organizational structure of the District. It is recommended that the newly
created position of Senior Materials Coordinator be added to the list of designated
positions, and that the Principal Buyer position be deleted. This change reflects the
current organizational structure of the Purchasing and Materials Services Section, and
the duties assigned to this position.
Page 1 of 5
POSITION PAPER
Board Meeting Date: September 2, 2004
subject: ADOPT A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS
AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST
CODE
The proposed change is reflected in Exhibit A, Designated Positions and Disclosure
Categories of the District Conflict of Interest Code, submitted for the Board's approval.
After approval by the Board, the proposed amendment to Exhibit A of the District
Conflict of Interest Code will be submitted to the Board of Supervisors, the code
reviewing body. The amendment takes effect upon its approval by the Board of
Supervisors.
RECOMMENDED BOARD ACTION: Adopt the attached resolution amending Exhibit
A, Designated Positions and Disclosure Categories of the Central Contra Costa
Sanitary District Conflict of Interest Code, and authorize the Secretary of the District to
submit a copy of the code amendment to the Contra Costa County Board of
Supervisors for approval.
Page 2 of 5
RESOLUTION NO. 2004-
A RESOLUTION AMENDING EXHIBIT A, DESIGNATED POSITIONS
AND DISCLOSURE CATEGORIES OF THE CENTRAL CONTRA COSTA SANITARY
DISTRICT CONFLICT OF INTEREST CODE
WHEREAS, Section 2.20.020 of the Central Contra Costa Sanitary District Code
provides that the Board of Directors shall from time to time establish by resolution
designated positions of officers and employees deemed to make, or participate in the
making of, decisions that may foreseeably have a material effect on a financial interest.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT Exhibit A, Designated Positions and Disclosure Categories of the Central
Contra Costa Sanitary District Conflict of Interest Code, a copy of which is attached, is
hereby approved and adopted for the District, subject to approval by the Board of
Supervisors of the County of Contra Costa; and
THAT the Secretary of the District is hereby authorized and instructed to submit a
copy of such Code amendment to the Board of Supervisors of the County of Contra
Costa and to request the Board of Supervisors to approve said Code amendment in
accordance with Government Code Section 87303.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 2nd day of September 2004, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
Page 3 of 5
"EXHIBIT K
DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES
OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
CONFLICT OF INTEREST CODE
Designated Positions
1. Secretary of the District
2. Counsel for the District
3. Manager
4. Consultant*
5. Safety and Risk Management Administrator
6. Senior Control Systems Engineer
7. Process Control Engineer
8. Principal Engineer
9. Senior Engineer
10. Management Information Systems Administrator
12. Senior Buyer
13. Buyer
14. Material Services Supervisor
15. Plant Operations Superintendent
16. Field Operations Superintendent
17. Plant Maintenance Superintendent
18. Laboratory Superintendent
19. Pumping Stations Superintendent
9/2/2004
Disclosure Categories
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
1,2,3,4,5,6,7,8
2,3,4,5,6,7,8
2,3,4,5,6,7,8
1,4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
4,5,6,7,8
The category of Consultants shall be included on the list of designated
employees and those Consultants who fall within the criteria enumerated below
shall disclose, pursuant to the broadest disclosure category in the Code, subject
to a determination by the General Manager, that a less broad category is
appropriate.
A particular Consultant shall be treated as a "designated position" to the extent
that the Consultant (i) is either delegated specified decision- making authority or
functions as an officer or employee of the District, and (ii) the duties of the
Consultant can foreseeably materially affect private economic interests through
the exercise of his or her duties for the District. The General Manager shall
make a determination in writing when a particular Consultant falls within the
above - described criteria requiring the Consultant to be treated as a "designated
position." The General Manager's determination is a public record and shall be
retained for public inspection in the same manner and location as the Conflict of
Interest Code.
Page 4 of 5
"EXHIBIT A" (Continued)
Other Officials Who Manage Public Investments
In accordance with Government Code Section 97200, certain District officials are
required to disclose, upon assuming and leaving office, and annually while in office,
their investments, income, and interests in real property by way of Fair Political
Practices Commission (FPPC) Form 700, State of Economic Interests. Those positions
designated to file Form 700 are those "directing the investment of public monies,
formulating or approving investment policies, approving or establishing guidelines for
asset allocations, or approving investment transactions." It has been determined that
the positions listed below manage public investments and will file a Statement of
Economic Interests pursuant to Government Code Section 97200 (Form 700):
1. Member, Board of Directors
2. General Manager
3. Director of Administration
4. Director of Engineering
5. Controller
Category Index
1 Investments
2 Interests in Real Property
3 Interests in Real Property and Investments Held by Business Entitles or Trusts
4 Income (Other than Gifts and Loans)
5 Income (Loans)
6 Income (Gifts)
7 Business Positions
8. Commission Income, Income and Loans to Business Entities or Trusts, and
Income from Rental Property
Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 7,a. ENGINEERING
Type of Action: AUTHORIZE PROJECT INCLUSION AND FUNDS IN THE FY 2004 -05
CAPITAL IMPROVEMENT BUDGET
subject: AUTHORIZE THE INCLUSION OF THE DESIGN OF A NEW TRUNK LINE
IN THE FY 2004 -05 CAPITAL IMPROVEMENT BUDGET (CIB) AS AN EXPANSION
OF THE SCOPE OF DP 5919, ALHAMBRA VALLEY SEWERING
Submitted By: Initiating Dept /Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION;
C. Swanson A. Farrell
General Ma
ISSUE: Authorization by the Board of Directors is required for the addition of projects
and funds to program budgets in the Capital Improvement Budget (CIB) from the Sewer
Construction Fund.
RECOMMENDATION: Staff recommends that the Board of Directors include in the FY
2004 -05 Capital Improvement Budget funding for the design of a gravity trunk sewer in
the Alhambra Valley from the terminus of the existing sewer at Gilbert Lane to the
Alhambra Valley Road /Reliez Valley Road intersection.
FINANCIAL IMPACTS: The estimated cost of design and design - related activities of the
trunk sewer is $200,000. Funds for construction of the trunk sewer are not being
requested at this time. The cost of construction and construction management of this
project is approximately $1.8 million. In the future, as residents connect to the sewer
directly or with mains constructed with their own funds, the funds invested in this project
would be returned to CCCSD in connection fees. Some of the cost of constructing the
trunk sewer will be offset by the offer of a one -time contribution of $400,000 by Alhambra
Valley Estates if that development is approved and built.
ALTERNATIVES /CONSIDERATIONS:
If the Board agrees to provide sewer service to the Alhambra Valley area, there are two
general options for providing this service:
1. A publicly or privately owned temporary pumping station and forcemain, and
2. A gravity sewer
Page 1 of 7
WPosition Papers \Swanson\Alhambra Valley Sewering.DOC
POSITION PAPER
Board Meeting Date: September 2, 2004
Subject.. AUTHORIZE THE INCLUSION AND FUNDS OF THE DESIGN OF A NEW
TRUNK LINE IN THE FY 2004 -05 CAPITAL IMPROVEMENT BUDGET (CIB) AS AN
EXPANSION OF THE SCOPE OF DP 5919, ALHAMBRA VALLEY SEWERING
Either of these options could be financed solely by or by a combination of developer
funds, an assessment district, and /or CCCSD funds.
BACKGROUND: The Alhambra Valley, located southwest of the City of Martinez, in an
unincorporated area of the county consists of approximately 200 developed and up to
100 undeveloped properties. There are approximately 170 existing homes on septic
tanks in the area north of the Alhambra Valley Road and Reliez Valley Road intersection.
Many of the septic systems are old, on the order of 30 to 60 years. The County Health
Department has gone on record as supporting an extension of the public sewer system
as "a positive, long -term health protection benefit."
The Alhambra Valley is within the sphere of influence of the CCCSD, although presently
it is not annexed to CCCSD. In response to increasing interest in public sewer service to
the Alhambra Valley, in 2003, CCCSD prepared a long -range plan for providing sewer
service. The Facilities Plan concludes that gravity sewer service is possible and is the
preferred ultimate alternative. Because most of the developable land is remote from the
existing public sewer system, a pumping station alternative was also identified. The
pumping station alternative is considered to be a possible, temporary solution until the
gravity system is ultimately constructed. A map showing the plan for the main trunk
sewer and collection sewers to serve the Alhambra Valley is attached.
The Board unanimously accepted the Facilities Plan, DP 5919, at the October 2, 2003
Board meeting. The current estimated total project cost of the first phase of the trunk
sewer (Phase "A ") is $2,000,000. Periodic updates have been provided for the Board on
the progress of the proposed projects in the Alhambra Valley and the Alhambra Valley
Estates developer's attempt to gain public support for the gravity trunk sewer.
The County is completing the Final EIR for the proposed 23 -home Alhambra Valley
Estates subdivision. The EIR identifies three alternatives for providing sewer service to
the subdivision: individual or a community onsite wastewater system, a gravity sewer
system, and a temporary pumping station. The developer relied on information in the
CCCSD Sewer Facilities Plan, as well as on several conversations with Planning Section
staff, for describing the latter two alternatives in the EIR. The County is expected to
consider certification of the Final EIR and approval of the project later this year. If
approved, the development schedule calls for grading and site work during the 2005
construction season and home building in 2005 and 2006.
As soon as the County EIR is certified and the project is approved, CCCSD will be called
upon by the developer to commit to sewer service. In anticipation of this request, staff
has analyzed all available alternatives. Our analysis is contained in a memo previously
Page 2 of 7
U: \Position Papers \SwansonWhambra Valley Sewering.DOC
POSITION PAPER
Board Meeting Date: September 2, 2004
subject: AUTHORIZE THE INCLUSION AND FUNDS OF THE DESIGN OF A NEW
TRUNK LINE IN THE FY 2004 -05 CAPITAL IMPROVEMENT BUDGET (CIB) AS AN
EXPANSION OF THE SCOPE OF DP 5919, ALHAMBRA VALLEY SEWERING
provided to the Board and concludes that the greatest public good will be served by
constructing the Alhambra Valley trunk sewer as a CCCSD project utilizing the
contribution from the developer and recovering the CCCSD investment as connections
occur.
The design of the gravity trunk sewer was not included in the recently approved FY
2004 -05 Capital Improvement Budget. If the Board concurs that a CCCSD- constructed
trunk sewer is the preferred alternative, funds for the design must be added to the CIB in
order for staff to proceed with design of the trunk sewer. By approving this funding, the
Board will also be authorizing staff to proceed with the design of the trunk sewer. As the
design proceeds, staff will continue to update the Board on potential alignments,
permitting issues and construction cost estimates.
Staff has concluded that this authorization to include Alhambra Valley trunk sewer design
funds in CCCSD's FY 2004 -05 Capital Improvement Budget is exempt from the
California Environmental Quality Act (CEQA) under CCCSD CEQA Guidelines Section
15262 since it involves only planning and design work for possible future construction
actions which the CCCSD Board will be asked to approve separately. Approval of this
authorization will establish the Board of Directors' independent finding that this
authorization is exempt from CEQA.
At a future date, the Board will have to consider authorizing funds for construction of a
trunk sewer project. Before this action, CCCSD will conduct an environmental evaluation
of any capital project that is proposed for construction in the future as a result of this
decision.
Affected property owners and residents were notified about this agenda item. A copy of
this notification letter, along with other related correspondence received to date, is
attached.
RECOMMENDED BOARD ACTION: Authorize the inclusion of funds for design of an
Alhambra Valley gravity trunk sewer from the terminus of the existing sewer at Gilbert
Lane to the Alhambra Valley Road /Reliez Valley Road intersection in the CCCSD FY
2004 -05 Capital Improvement Budget and authorize staff to proceed with trunk sewer
design.
Page 3 of 7
UAPosition Papers \SwansonWhambra Valley Sewering.DOC
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Central Contra Costa Attachment
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Sanitary district ALHAMBRA VALLEY SEWER FACILITIES PLAN
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Central Contra Costa Sanitary District
September 2, 2004
TO: HONORABLE BOARD OF DIRECTORS FROM: CURTIS W. SWANSON, DIVISION MANAGER Q)V�
SUBJECT: AGENDA ITEM NO. 7.a, CORRESPONDENCE RELATED TO FUNDING
OF DESIGN OF ALHAMBRA VALLEY TRUNK SEWER
The attached letter dated August 23, 2004 from Board President Gerald Lucey was sent
to property owners in the Alhambra Valley.
The attached newsletter about the proposed trunk sewer to serve Alhambra Valley was
received by the District from the Alhambra Valley Improvement Association. This
newsletter was sent to approximately 220 property owners.
CWS:cb
Attachments
U: \Position Papers \Swanson\Al ham bra Valley Trunk Sewer Funding.DOC Page 5 of 7
' Central Contra Costa Sanitary District
FAX: (925) 676 -7211
On Thursday, September 2, 2004, the Central Contra Costa Sanitary District ( CCCSD)
Board of Directors will consider the issue of extending the gravity sewer into the
Alhambra Valley. The initial action of the Board will be to authorize funds to evaluate
and perform a preliminary engineering study. The Board meeting will be at 2:00 p.m. in
the Board Room at the CCCSD offices, which are located at 5019 Imhoff Place,
Martinez. You are invited to attend the Board meeting and express your opinion on this
issue.
At this time, the Board of Directors will only be considering the initial funding for an
engineering study of a trunk sewer. Any decision about construction of a trunk sewer
will not be considered until an approved Environmental Impact Report (EIR) has been
done. A proposed development in the Valley is in the process of requesting EIR
certification by Contra Costa County to comply with the California Environmental Quality
Act (CEQA); CCCSD will do its own environmental review based on this EIR after it is
approved.
The proposed trunk sewer to serve the Alhambra Valley would extend from Gilbert Lane
south to the intersection of Alhambra Valley and Reliez Valley Roads. The route of the
trunk sewer could be along portions of the following streets: Gilbert Lane, Sheridan
Lane, Strentzel Lane, Wanda Way, and Alhambra Valley Road. The trunk sewer would
not serve all of the Alhambra Valley. Separate neighborhood sewers that connect into
the trunk sewer would have to be financed and installed to serve homeowners off of
Alhambra Valley Road.
If you have any questions about the upcoming Board meeting, please contact
Joyce Murphy, Secretary of the District, at 925- 229 -7303. If you have any questions
about the trunk sewer or the sewer extension process, please contact Curtis Swanson,
Environmental Services Division Manager, at 925- 229 -7336.
Sincerely,
'Xl-� e �44�-
Gerald R. Lucey, President
Board of Directors
BOARD OF DIRECTORS
Page 6 of ;7
GERALD R. L UCEY, President • BARBARA D. HOCKETT, President Pro Tem • PARKE L. BONEYSTEELE • MARIO M. MENESINI • JAMES A. NEJ�I'
Recycled Paper
CHARLES
August 20, 2004
Gera Manager
KENTON L. ALM
Counsel for the District
(510) 808-2000.
Dear Alhambra Valley Homeowner:
JOYCE E. MURPHY
Secretary of the District
PUBLIC TRUNK SEWER EXTENSION TO SERVE ALHAMBRA VALLEY
On Thursday, September 2, 2004, the Central Contra Costa Sanitary District ( CCCSD)
Board of Directors will consider the issue of extending the gravity sewer into the
Alhambra Valley. The initial action of the Board will be to authorize funds to evaluate
and perform a preliminary engineering study. The Board meeting will be at 2:00 p.m. in
the Board Room at the CCCSD offices, which are located at 5019 Imhoff Place,
Martinez. You are invited to attend the Board meeting and express your opinion on this
issue.
At this time, the Board of Directors will only be considering the initial funding for an
engineering study of a trunk sewer. Any decision about construction of a trunk sewer
will not be considered until an approved Environmental Impact Report (EIR) has been
done. A proposed development in the Valley is in the process of requesting EIR
certification by Contra Costa County to comply with the California Environmental Quality
Act (CEQA); CCCSD will do its own environmental review based on this EIR after it is
approved.
The proposed trunk sewer to serve the Alhambra Valley would extend from Gilbert Lane
south to the intersection of Alhambra Valley and Reliez Valley Roads. The route of the
trunk sewer could be along portions of the following streets: Gilbert Lane, Sheridan
Lane, Strentzel Lane, Wanda Way, and Alhambra Valley Road. The trunk sewer would
not serve all of the Alhambra Valley. Separate neighborhood sewers that connect into
the trunk sewer would have to be financed and installed to serve homeowners off of
Alhambra Valley Road.
If you have any questions about the upcoming Board meeting, please contact
Joyce Murphy, Secretary of the District, at 925- 229 -7303. If you have any questions
about the trunk sewer or the sewer extension process, please contact Curtis Swanson,
Environmental Services Division Manager, at 925- 229 -7336.
Sincerely,
'Xl-� e �44�-
Gerald R. Lucey, President
Board of Directors
BOARD OF DIRECTORS
Page 6 of ;7
GERALD R. L UCEY, President • BARBARA D. HOCKETT, President Pro Tem • PARKE L. BONEYSTEELE • MARIO M. MENESINI • JAMES A. NEJ�I'
Recycled Paper
ALHAMBRA VALLEY IMPROVEMENT ASSOCIATION
PRESIDENT: MU OLSON, 22 WANDA WAY, &MUNL4 CA 94553
SEWERS IN VALLEY IN 2006?
On Thursday, September 2, 2004, at 2 p.m. the Central Sanitary District
Board of Directors will meet at 5019 Imhoff Place, Martinez (take Pacheco
Blvd. to Blum Rd. to Imhoff Drive /Arnold Industrial Hwy to Imhoff Place).
The Board will be considering funding an engineering study for a sewer
trunk line from Gilbert Lane, up Wanda Way and Alhambra Valley Rd., to
the T. They are also considering financing the money for the trunk line
with Security Owners (Jim Busby). The trunk line will cost approximately
$2,000,000 with Busby contributing $400,000.
The decision to go forward with these plans will be made at the above
meeting. The Board will take comments from those attending the meeting
before making these decisions. If you have concerns or opinions about
this matter, this is the last chance to voice them before these plans go into
effect. The Board typically sees only five or ten people at their meetings,
so they tend to believe residents have very little interest.
"No one will be forced to connect," according to Curt Swanson of the
Sanitary District, "and no one will have to pay any money unless he /she
does connect. People on the trunk line could connect using private
financing for their share of the trunk line expenses (approximately
$14,000) and the average cost of lateral connections and fees
(approximately $9,800). Longer laterals would cost more. The Sanitary
District will extend laterals from the trunk line to the edge of the pavement.
If one does connect, the service charge for sewers will appear on the
county tax bill. The current charge is $280. a year."
People on a street not on the trunk line (e.g. Millthwait/Gordon) would
have to finance and construct a smaller sewer main to the trunk line and a
lateral from their house to the sewer main. This would be somewhat more
costly than the connections for people living on the trunk line.
For those who do not connect now but do connect sometime in the future,
their costs will increase by the cost of living index.
Ken Stuart of Environmental Health says, "If you are on the trunk line and
your septic system fails, you must connect. Common failures are sewage
backing up or surfacing, and /or having to pump your septic tank too often.'
He also says, "The State Water Quality Control Board will pass more
stringent regulations on septic systems in 2005."
Page 7 of 7
Central Contra Costa Sark -ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 7.b. ENGINEERING
Type of Action: AUTHORIZE FUNDS /ALLOCATE FUNDS
Subject AUTHORIZE SUPPLEMENTAL AUTHORIZATION OF $150,000 FROM
THE SEWER CONSTRUCTION FUND TO THE 2004/2005 GENERAL
IMPROVEMENTS CONTINGENCY ACCOUNT AND AUTHORIZE THE GENERAL
MANAGER TO ALLOCATE $150,000 FROM THE GENERAL IMPROVEMENTS
CONTINGENCY ACCOUNT TO THE KIEWIT PARCEL DEVELOPMENT PROJECT,
DP 8210
Submitted By: Initiating Dept. /Div.:
Melody LaBella, Assistant Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
L?h 9T-r 9-CT- xip��
M. LaBella B. Than rlr— W— Brennan A. arrell / R. Musgraves
General
ISSUE: Authorization by the Board of Directors is required for the addition of funds to
Program Budgets from the Sewer Construction Fund. Board authorization is also
required to allocate funds in excess of $25,000 to individual projects from contingency.
RECOMMENDATION: Authorize supplemental authorization of $150,000 from the
Sewer Construction Fund to the 2004/2005 General Improvements Contingency
Account and authorize the General Manager to allocate $150,000 from the General
Improvements Contingency Account to the KIEWIT Parcel Development Project,
DP 8210.
FINANCIAL IMPACTS: Preparing the Kiewit parcel for future tenant use presents an
opportunity for Central Contra Costa Sanitary District (CCCSD) to generate future
revenues for accepting clean fill, as well as potential income from additional tenant use.
An initial investment of $150,000 is needed to study and design the project, and to
obtain the appropriate permits.
ALTERNATIVES /CONSIDERATIONS: Several alternatives exist regarding the Kiewit
parcel. The Board can elect to only prepare that portion of the Kiewit parcel required to
accommodate CCCSD's current tenants in the vicinity. The Board could elect to not
prepare the Kiewit parcel and could find alternative sites for the current tenants.
BACKGROUND: The Kiewit parcel is a CCCSD- owned, 33 -acre, triangular parcel,
located to the east of the treatment plant between Grayson and Walnut creeks,
Highway 4 (formerly Arnold Industrial Way) and Imhoff Drive. The parcel is about 5 to
L: \Position Papers\LaBella\821 0. DOC Page 1 of 4 8/25/2004 3:29 PM
POSITION PAPER
Board Meeting Date: September 2, 2004
subject. AUTHORIZE SUPPLEMENTAL AUTHORIZATION OF $150,000 FROM
THE SEWER CONSTRUCTION FUND TO THE 2004/2005 GENERAL
IMPROVEMENTS CONTINGENCY ACCOUNT AND AUTHORIZE THE GENERAL
MANAGER TO ALLOCATE $150,000 FROM THE GENERAL IMPROVEMENTS
CONTINGENCY ACCOUNT TO THE KIEWIT PARCEL DEVELOPMENT PROJECT,
DP 8210
5Y2 feet below the elevation of the centerline of Imhoff Drive. Please refer to
Attachment 1A, for parcel location information.
In its current configuration, the Kiewit parcel is not prepared for tenant occupation.
CCCSD may increase the usability and marketability of the parcel by raising the parcel
elevation, installing a drainage system to handle storm water run off and properly
compacting the soil within the parcel to accommodate future buildings and heavy
equipment.
On March 31, 2004, CCCSD's Real Estate Committee endorsed filling the Kiewit parcel
with clean fill to raise the parcel's elevation to match the elevation of Imhoff Drive. The
benefits of filling this parcel are (1) it will prepare the parcel to accommodate the
CCCSD's current tenants, if needed (Contra Costa Topsoil and County Quarry
Products), (2) it will prepare the parcel to allow for additional, future tenants' use, and
(3) it will probably generate revenue via the acceptance of clean fill on the parcel.
Due to the acquisition and development of the former IT Property, the Conco
Corporation will access their newly acquired parcel via the service road (Waterbird
Way) adjacent to Contra Costa Topsoil's operation. This may adversely affect access
for Contra Costa Topsoil as well as significantly affect its operation. The Contra Costa
Topsoil operation could potentially be relocated to the Kiewit parcel.
CCCSD's other tenant in the vicinity, County Quarry Products (Quarry), is requesting
additional parking area to eliminate traffic backups on Imhoff Drive. In its current
location, directly across Imhoff Drive from the Kiewit parcel, the Quarry is landlocked.
The Kiewit parcel would provide ample room for additional parking for the Quarry, as
well as room for other new tenants to occupy a portion of the parcel.
Before any actual earthwork can be commenced on this site, a grading permit is
required from Contra Costa County. In order to obtain a grading permit, several
environmental assessment reports and plans are required. These include grading and
drainage plans, a soils report, a storm water pollution prevention plan and
environmental assessment report. The allocated funds will be used to study and design
the project as well as obtain the appropriate permits.
L: \Position Papers\LaBella\821 0. DOC Page 2 of 4 8/25/2004 3:29 PM
POSITION PAPER
Board Meeting Date: September 2, 2004
subject AUTHORIZE SUPPLEMENTAL AUTHORIZATION OF $150,000 FROM
THE SEWER CONSTRUCTION FUND TO THE 2004/2005 GENERAL
IMPROVEMENTS CONTINGENCY ACCOUNT AND AUTHORIZE THE GENERAL
MANAGER TO ALLOCATE $150,000 FROM THE GENERAL IMPROVEMENTS
CONTINGENCY ACCOUNT TO THE KIEWIT PARCEL DEVELOPMENT PROJECT,
DP 8210
Each year as part of the CIB adoption process, the Board of Directors authorizes
funding levels for each of the four capital programs: Treatment Plant, Collection
System, General Improvements and Recycled Water. The Board authorized
$2,370,000, for the General Improvements Program for FY 2004/05, which will be used
to fund the CCCSD's Equipment Budget, Management Information Systems projects
and general facilities improvement projects for CCCSD. Five percent (5 %) or $118,500,
of the total estimated expenditures for the General Improvements Program is allocated
for contingency expenditures. This contingency amount is not adequate to fund the
Kiewit Parcel Development Project. More importantly, using the contingency account to
fund a project of this magnitude is not the intent of this fund (would deplete the account
at the beginning of the fiscal year); therefore, a supplemental authorization of $150,000
from the Sewer Construction Fund is needed.
Staff has concluded that this authorization to include planning and design funds in
CCCSD's Capital Improvement Budget is exempt from the California Environmental
Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15262 since it involves
only a planning -level decision for possible future actions which CCCSD has not
approved, adopted, or funded. Furthermore, the outcome of this decision will not have
a legally binding effect on later activities. Approval of this agreement will establish the
Board of Directors' independent finding that this authorization is exempt from CEQA.
CCCSD will conduct an environmental evaluation of any capital project that is proposed
in the future once a determination of the appropriate CEQA compliance documentation
has been made.
RECOMMENDED BOARD ACTION: Authorize supplemental authorization of
$150,000 from the Sewer Construction Fund to the 2004/2005 General Improvements
Contingency Account and authorize the General Manager to allocate $150,000 from the
General Improvements Contingency Account to the KIEWIT Parcel Development
Project, DP 8210.
L: \Position Papers \LaBe11a \8210.D0C Page 3 of 4 8/25/2004 3:29 PM
�6
$ c
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EI n n
r�Y
9 �
LEGEND
- -- -- SANITARY SEWER PIPELINE
SANITARY SEWER MANHOLE
RECLAIMED WATER PIPEUNE
H RECLNMED WATER CONTROL VALVE
MUNICIPAL WATER PIPELINE
W MUNICIPAL WATER CONTROL VALVE
MUNICIPAL WATER FIRE HYDRANT
NATURAL GAS PIPELINE
09 NATURAL GAS CONTROL VALVE
—• —•• OVERHEAD ELECTRICAL POWER LINE
• ELECTRICAL TRANSMISSION POLE
- --' -- STORM DRAIN UNE
■ STORM DANN CATCH BASIN
TOPOGRAPHIC CONTOUR LINE
ii
i�
i/
/
/
CCCSD
1
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/
/
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/
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CCCSD
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B
/ J
COUNTY Q Q WALNUT CREEK FLOOD
alMilY PRODUCTS 0_ ',1 CONTROL CHANNEL
I M
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�o
KEIWITT PARCEL - t
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16.0
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Central Contra Costa
THIS MAP IS FOR PLANNING PURPOSES ONLY. N Sanitary District
ARE APPROXIMATE ANDOR AND MAY OF FEATURES i ry
ARE ENT CONDITIONS. AND MAY NOT REFLECT '
CURRENT CONDITIONS. n � 20D
FEET
vw
KIEWITT PARCEL
FOURE
1A
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 8.a. BUDGET AND FINANCE
Type of Action: APPROVE INVESTMENT POLICY
Subject: REVIEW AND APPROVE THE STATEMENT OF INVESTMENT POLICY
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept /Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ra �' graves
Charles
General
ISSUE: The District's investment policy must be reviewed and approved annually by
the Board of Directors in accordance with District Investment Policy and California
Government Code Section 53646.
RECOMMENDATION: Review, suggest any changes if appropriate, and approve the
District's investment policy.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: Additional investment options could be added
which fall within the permissible investments prescribed by the Government Code of the
State of California.
BACKGROUND: In 1984, the California legislature amended Government Code
Section 53646 to require that the treasurer or chief fiscal officer annually render to the
legislative body of the local agency a statement of investment policy, and render a
monthly report to the chief executive officer and legislative body of the local agency
showing the type of investment, institution, date of maturity, amount of deposit, current
market value for all securities with a maturity of more than 12 months, rate of interest,
and such data as may be required by the local agency.
Section 53646 remained in effect only until January 1, 1991, and as of that date was
repealed. The California Legislature added a new Government Code Section 53646 via
Senate Bill 564 as of January 1, 1996. The annual rendering of a statement of
investment policy to the governing Board for review and approval as well as a monthly
investment report has been continued since that time. These provisions were
incorporated into our investment policy.
SAADMIMPOSPAPEMApprove Investment Policy 09- 02- 04.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: September 2, 2004
subject: REVIEW AND APPROVE THE STATEMENT OF INVESTMENT POLICY
District Counsel and staff reviewed the 2004 legislative amendments, and found that
none required a change to the District's Investment Policy. Therefore, there are no
recommended changes to the investment policy this year.
RECOMMENDED BOARD ACTION: Review, suggest any changes if appropriate, and
approve the District's investment policy.
SAADMINTOSPAPEMApprove Investment Policy 09- 02- 04.doc Page 2 of 5
Attachment
CENTRAL CONTRA COSTA SANITARY DISTRICT
STATEMENT OF INVESTMENT POLICY
The investment policy of the Central Contra Costa Sanitary District is embodied in the
following eleven sections:
Statement of Objectives
The temporary investment portfolio of the District will be managed to ensure
that normal cash needs, as well as scheduled extraordinary cash needs can
be met. Therefore, adequate liquidity will be the first priority. Second priority
will be the safety of the portfolio ensuring that the investments could be
readily converted to cash if needed without causing a material change in the
value of the portfolio. Lastly, the portfolio will be invested to attain a market
average rate of return, after meeting the first two previously stated objectives.
Permissible Investments
Within the constraints prescribed by the Government Code of the State of
California for permissible investments, the District's investment portfolio will
only be invested in the following instruments:
• United States Treasury Bills and Notes, and obligations of government
agencies for which the full faith and credit of the United States are
pledged.
• Bankers Acceptances, drawn on and accepted by a commercial bank,
which are eligible for purchase by the Federal Reserve System.
• Collateralized Certificates of Deposit issued by a Federal or State
chartered bank or a Federal or State chartered savings and loan
association.
• Commercial Paper of prime quality limited to corporations with assets over
$500,000,000.
• Local Agency Investment Fund of the State of California.
III. Bank and Dealers
The District will use the services of the Treasurer's Office of the County of
Contra Costa which will transact the District's investment decisions in
compliance with the requirements described in this investment policy. The
County Treasurer's Office will execute the District's investments through such
SAADMIMPOSPAPEMApprove Investment Policy 09- 02- 04.doc Page 3 of 5
brokers, dealers and financial institutions as are approved by the County
Treasurer, and through the State Treasurer's Office for investment in the
Local Agency Investment Fund.
IV. Maturities
The maximum maturity for investments of the District is one year. Prior
approval of the Board of Directors must be obtained to acquire investments
with maturities beyond one year. However, investments in Treasury Notes
and the Local Agency Investment Fund would not be subject to the one year
maximum maturity.
V. Diversification
To minimize the risk of loss through default, the total amount invested in a
single issuer will not be greater than 15 percent of the District's investment
portfolio value, except that the 15 percent limitation will not apply to United
States Treasury Bills and Notes and investment in the Local Agency
Investment Fund.
VI. Risk
Credit and market risks will be minimized through adherence to the list of
permissible investments, a limit on maximum maturities, and the limitation on
the total investment in a single issuer.
VII. Delegation and Authority
The District Controller will be responsible for investment transactions which
should be made in accordance with this investment policy and within the
internal controls described in Section IX.
VIII. Prudence
Prudent judgement must be exercised by the District Controller responsible
for investment transactions undertaken in accordance with this investment
policy.
SADMIMPOSPAPEMApprove Investment Policy 09- 02- 04.doc Page 4 of 5
IX. Controls
The District Controller will establish subsidiary accounting records of each
investment which will enable the determination of income earned monthly and
through maturity, and the balancing of the principal amounts to a control
account in the general ledger. Internal control procedures will require the
countersignature of the Director of Administration for all transactions which
are initiated by the Controller. The dollar limit of the Director of
Administration will be $5 million. Investment transactions which exceed $5
million will require the additional approval of the General Manager. Such
internal controls are to be reviewed by the District's independent auditors
annually.
X. Reporting
The District Controller will annually render a statement of investment policy to
the Board of Directors. The Controller will submit a monthly report to the
District's General Manager, Board of Directors and internal auditor showing
the type of investment, issuer, date of maturity, par (or face), dollar amount
invested, current market value of all securities, and the source of this same
valuation, and a statement of compliance of the portfolio with the investment
policy.
XI. Performance Evaluation
A performance evaluation will be completed by the District's independent
auditors every four years, commencing with the 1984 -1985 fiscal year, to
determine whether the investment objective of achieving a market - average
rate of return is being realized. In determining the market - average rate of
return, the average return of three month U.S. Treasury Bills will be used.
SAADMINTOSPAPER\Approve Investment Policy 09- 02- 04.doc Page 5 of 5
Central Contra Costa Sani.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 8•b. BUDGET AND FINANCE
Type of Action: ADOPT APPROPRIATIONS LIMITS
Subject: ADOPT A RESOLUTION ESTABLISHING THE 2004 -2005
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE
CALIFORNIA CONSTITUTION
Submitted By:
Debbie Ratcliff, Controller
V4T114.7407-, 6`IC
Initiating Dept /Div.:
Administrative /Finance & Accounting
D. Ratcli . Myy raves
Charles . B
General Man (e;r
ISSUE: The Central Contra Costa Sanitary District is required to establish its
appropriations limit in accordance with Article XIII B of the California Constitution.
RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund
appropriations limit in the amount of $58,924,299 for the 2004 -2005 fiscal year, in
accordance with Article XIII B of the California Constitution; select the change in the
local assessment roll due to local nonresidential construction, for use in computing the
appropriations limit.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: The appropriations limit could be calculated
using the California per capita personal income percentage change of 3.28 as opposed
to the local assessment roll due to local non - residential construction of 4.1 percent.
BACKGROUND: On August 12, 2004, the Board of Directors authorized posting a
public notice of availability of documentation in support of the District's appropriations
limit. As statutorily required, the public notice was made at least 15 days prior to the
September 2, 2004 Board Meeting at which the adoption of the appropriations limit is
recommended.
The appropriations limit is increased annually by a factor comprised of the change in
population combined with either the change in California per capita personal income or
the percentage change in the local assessment roll from the preceding year due to local
nonresidential construction. The Board must select between the per capita personal
income, or the change in the local assessment roll due to local nonresidential
construction, by a recorded vote. Last year the Board selected the change in the local
assessment roll, which was the larger of the two percentages, for the calculation of the
2003 -2004 appropriations limit. This approach allowed for a larger limit on the District's
proceeds of taxes.
SAADMIMPOSPAPEMAdopt Appropriations Limits 09- 02- 04.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: September 2, 2004
subject. ADOPT A RESOLUTION ESTABLISHING THE 2004 -2005
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE
CALIFORNIA CONSTITUTION
The County Assessor has determined the nonresidential construction index for 2004-
2005 to be 4.1 percent. The California per capita personal income percentage change
is 3.28. The change in the local assessment roll of 4.1 percent is being used in the
calculation of 2004 -2005 appropriations limit, to allow for a larger limit on the District's
proceeds of taxes. The Sewer Construction Fund (Capital Fund) appropriations limit so
computed is $58,924,299 for the 2004 -2005 fiscal year.
Due to the California State Budget deficit, the District has budgeted a reduction of Ad
Valorem Taxes for fiscal year 2004 -2005, estimating receipt of approximately
$4,200,000. Interest on these tax proceeds are estimated to be $25,000. Therefore,
total tax proceeds plus interest will be approximately $4,225,000 which is well within the
appropriations limit set for the 2004 -2005 fiscal year.
RECOMMENDED BOARD ACTION: Adopt a resolution establishing the Sewer
Construction Fund appropriations limit in the amount of $58,924,299 for the 2004 -2005
fiscal year, in accordance with Article XIII B of the California Constitution; select the
change in the local assessment roll due to local nonresidential construction, for use in
computing the appropriations limit.
&\ADMIMPOSPAPEMAdopt Appropriations Limits 09- 02- 04.doc Page 2 of 3
RESOLUTION NO.
A RESOLUTION ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2004 -2005
WHEREAS, the Central Contra Costa Sanitary District is required under Article
XIII B of the State of California Constitution to establish and adopt an Appropriations
Limit for each fiscal year; and
WHEREAS, the District has determined the Appropriations Limit of its Sewer
Construction Fund (Capital Fund) for fiscal year 2004 -2005 to be $58,924,299; and
WHEREAS, the selection of the alternative growth factor between the per capita
personal income or the change in the local assessment roll due to local nonresidential
construction must be made by recorded vote;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Central Contra Costa Sanitary District does hereby adopt the Appropriations Limit for
said Fund in the amount of $58,924,299 for the fiscal year ending June 30, 2005, based
upon the selection of the change in the local assessment roll due to local nonresidential
construction.
PASSED AND ADOPTED this 2nd day of September 2004, by the District Board
of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
COUNTERSIGNED: County of Contra Costa, State of California
Secretary of Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
SMI)MIMPOSPAPEMAdopt Appropriations Limits 09- 02- 04.doc Page 3 of 3
O &M REVENUES AND EXPENSES
FISCAL YEAR ENDED JUNE 305 2004
($000)
COMPARISON OF 06130/04 PRELIMINARY TO 06/30/04 ADJUSTED
S:WDMIMRATCLIFRO &M Rev &Exp Overheads 8- 04.doc
06/30/04
PRELIMINARY
06/30/04
ADJUSTED
FAVORABLE
(UNFAVORABLE)
Total Revenue
$44,328
$44,358
$30
Total Expense
41,989
42,427
(438)
Revenue Over Expense
$2,339
$1,931
($408)
S:WDMIMRATCLIFRO &M Rev &Exp Overheads 8- 04.doc
PRE -AUDIT ADJUSTMENTS
(2003 -2004)
Revenue Adjustments:
HHW Billing $36,506
City of Concord Billing (21,082)
CCCERA 18,940
All Other (4,497
29 867
Expense Adjustments:
Expense Capital Projects
$213,769
Additional Invoices:
Chemicals & Utilities
39,145
Repairs & Maintenance
81,362
Hauling & Disposal
31,692
Outside Services
34,825
Materials & Supplies
7,387
Other
29,299
$437,479
S:\ADMIN \RATCLIFF\Pre -Audit Adjustment Overhead 08- 04.doc
O &M REVENUES AND EXPENSES
FISCAL YEAR ENDED JUNE 30, 2004
($000)
COMPARISON OF ACTUAL AND BUDGETED RESULTS
SAADMURATCLIFRO &M Rev &Exp Overheads #2 8- 04.doc
2003 -2004
BUDGET
2003 -2004
ACTUAL
FAVORABLE
(UNFAVORABL
E)
%
Total Revenue
$42,985
$44,358
$1,373
3.0
Total Expense
44,033
42,427
1,606
3.6
Revenue Over Expense
(1,048)
1,931
$29979
Reserve Balance - 06/30)04
$79953
$109931
SAADMURATCLIFRO &M Rev &Exp Overheads #2 8- 04.doc
EXPENSE CATEGORIES UNDER BUDGET
FISCAL YEAR 2003 -2004
($000)
Variance
Labor Expense $572
Chemicals 305
Utilities 245
Repairs & Maintenance
(379)
Hauling & Disposal
300
Outside Services
284
Other
279
TOTAL SAVINGS
11,606
S:\ ADMIN\ RATCLIFF\ ExpCategoriesUnderBudgetOverhead 8- 04.doc
SELF - INSURANCE FUND
FISCAL YEAR ENDED JUNE 30, 2004
($000)
COMPARISON OF ACTUAL AND BUDGETED RESULTSI
S:\ADMIN \RATCLIFF\Self- Insurance Overhead 8- 04.doc
2003 -2004
BUDGET
2003 -2004
ACTUAL
FAVORABLE
(UNFAVORABLE)
Total Revenue
$307
$315
$8
2.6
Total Expense
1,018
690
328
32.0
Revenue Over Expense
(711)
(375)
$336
Fund Balance - 06130/04
$3,599
$3,924
S:\ADMIN \RATCLIFF\Self- Insurance Overhead 8- 04.doc
FY 2003 -04 CAPITAL REVENUES
Sewer Service Charge
Tax Revenue
Concord Revenue
Facility Capacity Fees
Interest Earnings
Other Fees & Charges
TOTAL
CIB Estimate
$8,400,000
$0
$1,600,000
$5,120,000
$800,000
$353,000
$16,273,000
Yr- End Yr- End Act
Actual Minus CIB
$8,403,365
$7,878,008
$1,784,360
$7,596,232
$706,780
$1,866,479
$28,235,224
$3,365
$7,878,008
$184,360
$2,476,232
- $93,220
$1,513,479
$119962,224
FY 2003 -04 CAPITAL FUNDS AVAILABLE IMPACTS
Capital Revenues
Capital Expenditures
Debt Paid from Capital
NET CAPITAL FUNDS AVAILABLE CHANGE
$2892359224
$19,7819446
$750,000
+$71704,000
FY 2003 -04 CAPITAL FUNDS AVAILABLE
July 1, 2003
Beginning Balance
FY 2003 -04 Capital Changes
June 30, 2004
Ending Balance
$48,607,000
$717041000
$5613111000
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 2, 2004 No.: 8.f. BUDGET AND FINANCE
Type of Action: AUTHORIZE FUNDS
subject: APPROVE UPDATE TO THE CAPITAL IMPROVEMENT BUDGET
SUMMARY (TABLE 1) FOR FISCAL YEAR 2004 -2005 TO REFLECT ACTUAL
CARRYOVER FROM FISCAL YEAR 2003 -2004 AND AUTHORIZE RESULTANT
CHANGE IN CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2004 -2005
Submitted By: Initiating Dept /Div.:
John J. Mercurio Engineering /Environmental Services Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
51�- - 0XV " `
- � . Mercurio n G. Chester C. Swanson A. Farrel Char e"atft
l� Gener
ISSUE: Authorization by the Board of Directors is required for the addition of funds to
Program Budgets from the Sewer Construction Fund. No additional expenditures are
proposed.
RECOMMENDATION: Approve an update to the Capital Improvement Budget
Summary (Table 1) for Fiscal Year (FY) 2004 -05 to reflect actual carryover from
FY 2003 -04 and authorize resultant increase in the Capital Improvement Budget (CIB).
FINANCIAL IMPACTS: Project expenditures will proceed as previously approved by
the Board of Directors. No additional expenditures are proposed. The authorization of
additional funds is necessary to allow budgeted projects to continue as presented in the
FY 2004 -05 CIB.
ALTERNATIVES /CONSIDERATIONS: This requested action will provide updated
information in the referenced table. If this supplemental authorization is not approved,
expenditures in programs must be limited, because needed allocations will not be
possible. This could result in the delay of some previously approved projects into
FY 2005 -06.
BACKGROUND: When the Board approves the Capital Budget annually, a column of
information is presented in the CIB Summary Table (Table 1) titled "Estimated
Carryover from Previous FY." The numbers in this column capture allocations made
from Board authorizations for FY 2003 -2004 or other prior years and carried over into
the following fiscal year. These estimates are used to calculate the amount of money
the Board must authorize to fund the capital program for the next fiscal year. The CIB
document and tables are prepared in the March time frame and carryover estimates are
made at this time. An update to this table to reflect actual allocations made through the
Page 1 of 3
U1Position Papers \Mercurio \CIB End- of- Year.DOC
POSITION PAPER
Board Meeting Date: September 2, 2004
Subject: APPROVE UPDATE TO THE CAPITAL IMPROVEMENT BUDGET
SUMMARY (TABLE 1) FOR FISCAL YEAR 2004 -2005 TO REFLECT ACTUAL
CARRYOVER FROM FISCAL YEAR 2003 -2004 AND AUTHORIZE RESULTANT
CHANGE IN CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2004 -2005
end of the fiscal year is necessary to provide adequate authorized funds to continue
work on active, authorized projects.
The attached two tables present the initially adopted and updated amounts to be used
for Table 1.
Modification to Table 1 has occurred occasionally in the past and will be necessary in
any fiscal year in which the estimated carryover amount of allocations differs
significantly from the actual carryover at the end of the fiscal year. Staff recommends
that future year CIB documents and budget adoption resolutions contain specific
language recognizing that an adjustment to the Authorized Capital Improvement Budget
will be made when the actual carryover figures are available at the end of the
accounting year.
RECOMMENDED BOARD ACTION: Approve update of the CIB Summary (Table 1)
for FY 2004 -05 to reflect actual amounts for carryover from FY 2003 -04 and authorize
the resultant increase to the total proposed authorization for FY 2004 -05.
Page 2 of 3
UAPosition Papers \Mercurio \CIB End- of- Year.DOC
Table.1:Adopted Capital Improvement Budget Summary for Fiscal Year 2004 -05
'Assuming a 90 percent accomplishment ratio plus 5 percent contingency, expenditures should be close to
the FY 2004 -05 target of $26,600,000 established in the October 2003 Board Capital Planning Workshop.
Table 1: Updated Capital Improvement Budget Summary for Fiscal Year 2004 -05
Estimated
Estimated
Total
Estimated
Allocation
Carry-over from
Proposed
FY 2004-05
Program
this Fiscal Year
Previous FY
Authorization
Expenditures
Treatment Plant
$5,167,000
$3,452,000
$8,619,000
$6,010,000
Collection System
$12,341,000
$16,085,000
$28,426,000
$19,166,000
General Improvements
$3,011,000
$270,000
$3,281,000
$2,255,000
Recycled Water
$235,000
$1,415,000
$1,650,000
$665,000
Total this Fiscal Year
$20,754,000
$21,222,000
$41,976,000
$28,096,000•
'Assuming a 90 percent accomplishment ratio plus 5 percent contingency, expenditures should be close to
the FY 2004 -05 target of $26,600,000 established in the October 2003 Board Capital Planning Workshop.
Table 1: Updated Capital Improvement Budget Summary for Fiscal Year 2004 -05
Page 3 of 3
Estimated
Actual
Total
Estimated
Allocation
Carry-over from
Proposed
FY 2004 -05
Program
this Fiscal Year
Previous FY
Authorization
Expenditures
Treatment Plant
$5,167,000
$6,535,197
$11,702,197
$6,010,000
Collection System
$12,341,000
$17,369,513
$29,710,513
$19,166,000
General Improvements
$3,011,000
$1,139,160
$4,150,160
$2,255,000
Recycled Water
$235,000
$28,312
$263,312
$665,000
Total this Fiscal Year
$20,754,000
$25,072,182
$45,826,182
$28,096,000
Assuming a 90 percent accomplishment ratio plus 5 percent contingency, expenditures should be close to
the FY 2004 -05 target of $26,600,000 established in the October 2003 Board Capital Planning
Workshop.
Page 3 of 3