HomeMy WebLinkAbout7/1/2004 AGENDA BACKUPCentral Contra Costa San►.dry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 1, 2004 No.: 3,a. CONSENT CALENDAR
Type of Action: ACCEPT GRANT OF EASEMENT
subject: ACCEPT A GRANT OF EASEMENT FOR SEWER PURPOSES FROM THE
THOMAS F. KSENZULAK FAMILY TRUST FOR THE PLEASANT HILL ROAD EAST
PROJECT, PROJECT NO. 5553
Submitted By: Initiating Dept. /Div.:
Rick Hernandez Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Im ko v [.*V—
R. Hernandez C. Swanson A. Farrell harles at
General Manag
ISSUE: Easements must be accepted by the Board of Directors by resolution.
RECOMMENDATION: Adopt a resolution to accept a Grant of Easement from the
Thomas F. Ksenzulak Family Trust.
FINANCIAL IMPACTS: The subject easement was granted in exchange for
improvements to the owner's property during construction of the District's sewer. The
approximate value of the easement is $7,800.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The subject easement is to accommodate a new sewer that is being
constructed as part of the Pleasant Hill Road East Project at 4400 Pleasant Hill Road
East, Martinez (map attached).
Staff has concluded that this transaction is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15305, since it involves a
minor alteration in land use limitations. Approval of this Grant of Easement will
establish the Board of Directors' independent finding that this action is exempt from
CEQA.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting a Grant of
Easement from the Thomas F. Ksenzulak Family Trust dated June 2, 1998, and
authorize staff to record the Grant with the Contra Costa County Recorder.
Page 1 of 2
U: \Position Papers \Hernandez R \Ksenzulak PPR.doc
0
C
Central Contra Costa
Sanitary District
KSENZULAK PROPERTY
PLEASANT HILL ROAD EAST PROJECT
MAP
Page 2 of 2
Attachment
[IT,»�
Central Contra Costa Sai,..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 1, 2004 No.: 5.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO PFISTER
EXCAVATING INC. FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT,
PHASE 9, DISTRICT PROJECT 5724
Submitted By: Initiating Dept /Div.:
David Baldi, Sr. Engineering Assistant Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Baldi ecki W. rennan A. Farre arles W.-gat
General Manac
ISSUE: On June 22, 2004, sealed bids were received and opened for construction of
the Rossmoor Sewer Improvements Project, DP 5724. The Board of Directors must
authorize award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $422,000, including bid price, contingency, and
construction management. Staff has reviewed the expenditures and finds there are
adequate funds in the Capital Improvement Budget for this contract.
ALTERNATIVES /CONSIDERATIONS: Reject all bids.
BACKGROUND: An agreement regarding the District taking over maintenance of
private sewer mains within the Rossmoor community was approved by the Board of
Directors in 1995. Under the terms of this agreement, new manholes and rodding inlets
are being constructed, and necessary repairs are being made to the existing sewers so
they may be accepted by the District. This project is being financed by the allocation of
a portion of the Capital Improvement fees paid by the Rossmoor Developer, Shea
Homes, and a portion of the sewer service charges paid by the owners in Rossmoor.
The first eight phases of construction were completed from 1995 through 2003.
The plans and specifications for the ninth and final phase of the project (see Attachment
1 for map) were prepared by District staff. The engineer's estimate for construction of
Phase 9 is $315,000. This project was advertised on June 9 and June 14, 2004. A total
of TWO (2) sealed bids ranging from $337,892.50 to $344,600.00 were received and
publicly opened on June 22, 2004. A Summary of Bids received is shown in Attachment
2.
Page 1 of 6
hDesign \Position Papers\2004 \5724 Award2.doc
POSITION PAPER
Board Meeting Date: July 1, 2004
subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO PFISTER
EXCAVATING INC. FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT,
PHASE 9, DISTRICT PROJECT 5724
On June 22, 2004, the second low bidder, K. J. Woods Construction, Inc., raised a
concern that Pfister Excavating Inc. was not in compliance with the Patent Infringement
Requirements of the Bid Documents. Attachment 3 is a letter from Advantica, the
patent holder for the pipe- bursting process, indicating that Pfister Excavating Inc. had
the necessary licenses as of June 22, 2004.
The Engineering Department conducted a technical and commercial review of the bids
received and determined that Pfister Excavating Inc. is the lowest responsive and
responsible bidder for the amount of $337,892.50. The funds required to complete this
project, as shown in Attachment 4, are $422,000. The total Phase 9 project is
anticipated to cost $447,000.
Construction of the improvements to the Rossmoor sewers is included in the Fiscal
Year 2003 -04 Capital Improvement Budget on pages CS -25 through CS -27. Staff has
conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 15301, since it involves only minor
alterations and repairs of existing facilities with no expansion of capacity. Authorization
of the construction contract for this project will establish the Board of Directors'
independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $337,892.50 for the construction of the Rossmoor Sewer Improvements
Project, Phase 9, DP 5724, to Pfister Excavating Inc., the lowest responsive and
responsible bidder.
Page 2 of 6
I: \Design \Position Papers\2004 \5724 Award2.doc
Y Central Contra Costa Attachment
Sanitary District ROSSMOOR SEWER IMPROVEMENT
PROJECT PHASE 9
DP 5724
V
Page 3 of 6
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF BIDS
PROJECT NO. 5724 ROSSMOOR SEWER IMPROVEMENTS, PHASE 9
DATE June 22, 2004
LOCATION Walnut Creek, California
ENGINEER ESTIMATE $ 315,000
BIDDER (Name, Telephone & Address)
BID PRICE
1
Pfister Excavating, Inc.
$337,892.50
2
K. J. Woods Construction
$344,600.00
3
4
BIDS OPENED BY /s/ Joyce E. Murphy DATE June 22, 2004 SHEET NO 1 OF 1
Page 4 of 6
I: \Design \Position Papers\2004 \5724 AwardZdoc
ATTACHMENT 3
June 23, 20004
Re: License Confirmation
To Whom It May Concern:
0
-A.
ADVANTICA
I confirm that as of June 22, 2004, Pfister Excavating, Inc. are authorized licensee of
Advantica for its Pipebursting process and are permitted to perform Pipebursting
operations in USA.
Should you require any more information or have any further questions please don't
hesitate to call.
Sincerely,
Peter McCallum SLt�
Hardware Licensing
RIM - ERSOFTWARE
1170 Harrisburg Pike P.O. Box 86 Carlisle, PA 17013 -0086 USA
Tel +l 7i7 2431900 Fax +1717 243,564 www.advantica.biz
Page 5 of 6
ATTACHMENT 4
ROSSMOOR SEWER IMPROVEMENTS PROJECT, PHASE 9
DISTRICT PROJECT NO. 5724
POST BID /PRE- CONSTRUCTION ESTIMATE
% OF ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction Contract $ 337,892.50
2. Contingency at 20% $ 67,578.50
CONSTRUCTION TOTAL $ 405,471.00 100.0
3. Construction Management
• District Forces
Construction Management $ 4,000
Contract Administration /Inspection /Easements 44,000
Easement Preparation 2,000
Design 2,000
SUBTOTAL CONSTRUCTION MANAGEMENT $ 52,000
4. Consultant/Professional Services
Material Testing
$ 2,000
Arborist
11000
SUBTOTAL
CONSULTANT /PROFESSIONAL SERVICES
$ 3,000
5. Engineering and Other Services During Construction
• District Forces
Record Drawings
$ 2,000
Community Relations
3,000
Surveying
1,000
Collection System Operations
2,000
Miscellaneous /Permits
1,000
Easement Preparation
2.000
SUBTOTAL CONSTRUCTION ENGINEERING
$ 11,000
CONSTRUCTION MANAGEMENT AND
ENGINEERING TOTAL (ITEMS 3,4 & 5):
$ 66,000
6. Pre -Bid Expenditures (Planning and Design) $ 35,000
7. Total Project Cost $447,071
8. Funds Allocated to Date $ 25,000
9. Allocation Required to Complete Project $422,071
I: \Design \Position Papers\2004 \5724 Award2.doc
13.0
0.1
3.0
16.0
9.0
110.0
Page 6 of 6
Central Contra Costa Sai.. ary District
BOARD OF DIRECTORS
POSITION PAPER
REVISED
6/28/04
POSITION PAPER
Board Meeting Date: July 1, 2004
No.: 5.a. BIDS AND AWARDS
Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO PFISTER
EXCAVATING INC. FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT,
PHASE 9, DISTRICT PROJECT 5724
Submitted By: Initiating Dept ✓Div.:
David Baldi, Sr. Engineering Assistant Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
f# Xv,
p ki ennan A. a arles
General Mana
ISSUE: On June 22, 2004, sealed bids were received and opened for construction of
the Rossmoor Sewer Improvements Project, DP 5724. The Board of Directors must
authorize award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $481,471 $422,000, including bid price,
contingency, and construction management. Staff has reviewed the expenditures and
finds there are adequate funds in the Capital Improvement Budget for this contract.
ALTERNATIVES /CONSIDERATIONS: Reject all bids.
BACKGROUND: An agreement regarding the District taking over maintenance of
private sewer mains within the Rossmoor community was approved by the Board of
Directors in 1995. Under the terms of this agreement, new manholes and rodding inlets
are being constructed, and necessary repairs are being made to the existing sewers so
they may be accepted by the District. This project is being financed by the allocation of
a portion of the Capital Improvement fees paid by the Rossmoor Developer, Shea
Homes, and a portion of the sewer service charges paid by the owners in Rossmoor.
The first eight phases of construction were completed from 1995 through 2003.
The plans and specifications for the ninth and final phase of the project (see Attachment
1 for map) were prepared by District staff. The engineer's estimate for construction of
Phase 9 is $315,000. This project was advertised on June 9 and June 14, 2004. A total
of TWO (2) sealed bids ranging from $337,892.50 to $344,600.00 were received and
publicly opened on June 22, 2004. A Summary of Bids received is shown in Attachment
2.
Page 1 of 6
(:\Design \Position Papers\2004 \5724 Award2.doc
POSITION PAPER
Board Meeting Date: July 1, 2004
subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO PFISTER
EXCAVATING INC. FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT,
PHASE 9, DISTRICT PROJECT 5724
On June 22, 2004, the second low bidder, K. J. Woods Construction, Inc., raised a
concern that Pfister Excavating Inc. was not in compliance with the Patent Infringement
Requirements of the Bid Documents. Attachment 3 is a letter from Advantica, the
patent holder for the pipe- bursting process, indicating that Pfister Excavating Inc. had
the necessary licenses as of June 22, 2004.
The Engineering Department conducted a technical and commercial review of the bids
received and determined that Pfister Excavating Inc. is the lowest responsive and
responsible bidder for the amount of $337,892.50. The funds required to complete this
project, as shown in Attachment 4, are $481,441 $422,000. The total Phase 9 project is
anticipated to cost $506,471 $447,000.
Construction of the improvements to the Rossmoor sewers is included in the Fiscal
Year 2003 -04 Capital Improvement Budget on pages CS -25 through CS -27. Staff has
conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 15301, since it involves only minor
alterations and repairs of existing facilities with no expansion of capacity. Authorization
of the construction contract for this project will establish the Board of Directors'
independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $337,892.50 for the construction of the Rossmoor Sewer Improvements
Project, Phase 9, DP 5724, to Pfister Excavating Inc., the lowest responsive and
responsible bidder.
Page 2 of 6
Central Contra Costa Attachment
Sanitary District ROSSMOOR SEWER IMPROVEMENT
Arcl PROJECT PHASE 9
DP 5724
Page 3 of 6
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF BIDS
PROJECT NO. 5724 ROSSMOOR SEWER IMPROVEMENTS, PHASE 9
DATE June 22, 2004
LOCATION Walnut Creek, California__
ENGINEER ESTIMATE $ 315.000
BIDDER (Name, Telephone & Address)
BID PRICE
1
Pfister Excavating, Inc.
$337,892.50
2
K. J. Woods Construction
$344,600.00
3
4
BIDS OPENED BY /s/ Joyce E. Murphy DATE June 22, 2004 SHEET NO 1 OF 1
Page 4 of 6
1ADesignlPosition Papers\200415724 Awardldoc
ATTACHMENT 3
June 23, 2004
Re: License Confirmation
To Whom It May Concern:
ADVANTICA
I confirm that as of June 22, 2004, Pfister Excavating, Inc. are authorized licensee of
Advantica for its Pipebursting process and are permitted to perform Pipebursting
operations in USA.
Should you require any more information or have any further questions please don't
hesitate to call.
Sincerely,
Peter McCallum
Hardware Licensing
1170 Harrisburg Pike P.O. Box 86 Carlisle, PA 17013 -0086 USA
SLK,*EltSOFTWARE Tel «1 717 243 1900 Fax .1717 243�S64 www.advantica.biz
Page 5 of 6
ATTACHMENT 4
ROSSMOOR SEWER IMPROVEMENTS PROJECT, PHASE 9
DISTRICT PROJECT NO. 5724
POST BID /PRE- CONSTRUCTION ESTIMATE
ITEM DESCRIPTION
1. Construction Contract
2. Contingency at 20%
CONSTRUCTION TOTAL
3. Construction Management
• District Forces
Construction Management
Contract Administration /Inspection /Easements
Easement Preparation
Design
SUBTOTAL CONSTRUCTION MANAGEMENT
4. Consultant/Professional Services
Material Testing
Arborist
SUBTOTAL
CONSULTANT /PROFESSIONAL SERVICES
5. Engineering and Other Services During Construction
• District Forces
Record Drawings
Community Relations
Surveying
Collection System Operations
Miscellaneous /Permits
Easement Preparation
SUBTOTAL CONSTRUCTION ENGINEERING
CONSTRUCTION MANAGEMENT AND
ENGINEERING TOTAL (ITEMS 3,4 & 5):
6. Pre -Bid Expenditures (Planning and Design)
7. Total Project Cost
8. Funds Allocated to Date
9. Allocation Required to Complete Project
(:\Design \Position Papers\2004 \5724 Awardldoc
% OF ESTIMATED
TOTAL CONSTRUCTION
$ 337,892.50
$ 67,578.50
$ 405,471.00 100.0
$ 4,000
44,000
2,000
2.000
$ 52,000 13.0
$ 2,000
1.000
$ 3,000 0.1
$ 2,000
3,000
1,000
2,000
1,000
2.000
$ 11,000 3.0
$ 66,000 16.0
$ 35,000 9.0
$506,471 $477,071 125.0 110 0
$ 25,000
$481,471 $422,874
Page 6 of 6