HomeMy WebLinkAbout6/17/2004 AGENDA BACKUPCentral Contra Costa Sark.dry District
14— ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM UDC HOMES, INC. FOR AN EASEMENT
SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8059 IN THE
CITY OF WALNUT CREEK (JOB 5210, PARCEL 1)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACT N:
M. Y
Mullin J. iyamoto -Mills Swanson A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8059 that is required for
a recent public sewer extension in Rossmoor for Mutual 68, Neighborhood 9 (as shown
on Attachment 1). The final subdivision map and public sewer improvements have
been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5210,
public sewer improvements, and an offer of dedication from UDC Homes, Inc. for an
easement shown on the recorded final map of Subdivision No. 8059 in the City of
Walnut Creek (Job No. 5210, Parcel 2), and authorizing staff to record the easement
acceptances with the Contra Costa County Recorder.
Page 1 of 2
UAPosition Papers \Mullin \5210AcceptMap.doc
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Central Contra Costa
Attachment
Sanitary District
ACCEPTANCE OF
_ S
SUB • • (JOB 5210 — PARCEL 1)
Prepared bV Engineerinq Support Section
Page 2 of 2
Central Contra Costa San. +ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 3.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND OFFER OF DEDICATION
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND OFFERS OF DEDICATION FROM LONGWOOD MORAGA, L.P., A
CALIFORNIA LIMITED PARTNERSHIP, IN THE TOWN OF MORAGA (JOB 5393,
PARCELS 2 AND 3)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACZSwanson Kff Mullin J. Miy oto -Mills . A. Farrell C
General Manag,
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
offers of dedication, and authorizing staff to record the documents with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolutions. The recommended resolution will accept an
easement that is required for a recent public sewer extension off Laird Drive in the
Town of Moraga (as shown on Attachment 1). Staff has reviewed the easement
documents, inspected the public sewer improvements, and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5393 public
sewer improvements and an offer of dedication from Longwood Moraga, L.P., a
California Limited Partnership, for easements in the Town of Moraga (Job No. 5393,
Parcels 2 and 3), and authorizing staff to record the easement acceptances with the
Contra Costa County Recorder.
U: \Position Papers \Mullin \5393 Accept IOD.doc Page 1 Of 2
ORINDA
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LOCATION MAP MORAGA
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—) NEW SEWER �� ` 0�
—E�- EXISTING SEWER N
EASEMENT AREA
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SUB BOUNDARY �. FEET
x Central Contra Costa Attachment
Sanitary District ACCEPTANCE OF
a EASEMENT DEDICATION
V 1
(JOB 5393 — PARCELS 2 AND 3 )
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 3.c. CONSENT CALNEDAR
Type of Action: INFORMATIONAL
subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE WALNUT CREEK
SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT 5428.
Submitted By: Initiating DeptJDiv.:
Munawar Husain, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.,
Ah— - 619 4)125 4w___
M. Husain ilecki W. Brennan A. Farr Charles . Ba ,
General Man err
ISSUE: All Work has been completed on the Walnut Creek Sewer Renovation Project,
Phase 1, District Project 5428, and this project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This close out will result in a budget over run of $2,200 in the
Collection System Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Work completed under this project included the reconstruction of
approximately 5,500 linear feet of 6- to 8 -inch sewer lines at 12 locations. Eight sites
were located in public right of way and four in easements and private streets.
Construction of sewers in easements involved close cooperation with residents for site
access and restoration. Three of the public right of sites were located in downtown
Walnut Creek. At the Bonanza Street site, work was restricted to night time to reduce
impact on traffic and local businesses.
On June 19, 2003, the Board of Directors authorized the award of the construction
contract for this work in the amount of $817,905 to McNamara and Smallman
Construction, Inc. The contractor was issued a Notice to proceed which was effective
July 14, 2003, with a required contract completion date of December 26, 2003. The
District had beneficial use of the work on December 17, 2003. Contract work was
accepted by the Board on February 19, 2004.
The original construction contract amount was $817,905. Construction change orders
were issued in the total amount of $191,602.50. Change orders for the project included
Page 1 of 3
POSITION PAPER
Board Meeting Date: June 17, 2004
subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE WALNUT CREEK
SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT 5428.
$89,000 for added sites and work, $34,000 for storm drain related work (reimbursed by
the City of Walnut Creek), 36,000 for changed site conditions (hard rock and concrete
encasement) and $32,000 for miscellaneous items. The project was bid with the
provision for additional sites, as identified by the Collection System Division, during the
construction of the project. The total amount paid to the contractor was $1,009,507.50.
The total authorized budget for the project was $1,501,000 which included a
contingency of $154,095. The total project cost was $1,503,200, which is approximately
0. 15 percent more than the budgeted amount. The project close out will result in a
budget over run of $2,200 in the Collection System Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
Page 2 of 3
ATTACHMENT 1
EXPENDITURE SUMMARY
WALNUT CREEK SEWER RENOVATION PROJECT, PHASE 1
DISTRICT PROJECT 5428
ACTIVITY
COST
Total Budget
$
1,501,000.00
Construction Contract
$
817,905.00
Change Orders
$
191,602.50
Change Orders % of Construction
23%
Total Construction Amount
$
1,009,507.50
Engineering, Design, Construction Management, Administration
$
484,280.00
Engineering, Design, CM, Admin. - % of Construction
48%
TOTAL PROJECT EXPENDITURES
$
1,503,200.00
BUDGET OVER RUN IN THE COLLECTION SYSTEM
PROGRAM
$
2,200.00
Page 3 of 3
Central Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004
Type of Action: INFORMATIONAL
No -: 3.d. CONSENT CALENDAR
subject: ADVISE THE BOARD OF DIRECTORS OF THE CLOSE -OUT OF THE
TREATMENT PLANT SOIL REMEDIATION PROJECT, DISTRICT PROJECT 7113
Submitted By: Initiating Dept./Div.:
Ba T. Than, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
l/V
B. han W. Brennan A. II
General
ISSUE: All work has been completed on the Treatment Plant Soil Remediation Project,
District Project 7113, and this project can now be closed out.
RECOMMENDATION: Closeout the project.
FINANCIAL IMPACTS: This close -out will result in $20,000 being returned to the
Treatment Plant Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
D
BACKGROUND: Approximately years ago, 3,000 cubic yards of petroleum waste
from Shell Oil was deposited at the District treatment plant site. The thick sludge part of
the waste was used to stabilize the marshy soils at the plant site. A lighter fraction of
the sludge was used to control erosion along the sludge lagoon and holding basin
levees.
The project provided for the placement of a compacted soil cap over Basin A South and
the surcharge fill area using soil stockpiled in Basin A South. The depth of the cap was
12 inches. Work also included grading the soil cover to drain, addition of access roads
and ramps, and upgrading of existing access roads. Work was performed under a
Health and Safety Plan. Construction followed the requirements of the Final Removal
Action Workplan approved by the DTSC on March 25, 2002.
The Board authorized a construction contract to Bay Cities Paving and Grading, Inc. on
March 30, 2003. Bay Cities commenced work on August 5, 2003. All contract work
was completed and accepted by the Board on November 6, 2003.
The original construction contract amount was $ 404,500. There were two (2)
construction change orders issued in the total amount of $23,308, resulting in a total
amount of $427,808 paid to Bay Cities Paving and Grading, Inc.
LAPosition Papers \Than \7113 Closeout.DOC Page 1 of 3
POSITION PAPER
Board Meeting Date: June 17, 2004
subject. ADVISE THE BOARD OF DIRECTORS OF THE CLOSE OUT OF THE
TREATMENT PLANT SOIL REMEDIATION PROJECT, DISTRICT PROJECT 7113
The total authorized budget for the project was $2,307,700, which included a
contingency of $80,500. The total project cost was $2,287,700. The project close -out
will result in $20,000 being returned to the Treatment Plant Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
LAPosition Papers \Than \7113 Closeout.DOC Page 2 of 3
ATTACHMENT 1
EXPENDITURE SUMMARY
TREATMENT PLANT SOIL REMEDIATION
DISTRICT PROJECT 7113
ACTIVITY
COST
Total Budget
$2,307,700
Construction Contract
$404,500
Change Orders
$23,038
Change Orders % of Construction
6%
Total Construction Amount
$427,538
Engineering, Design, Construction Management, Administration
$355,162
Investigation, Regulatory and Planning
$1,505,000
TOTAL PROJECT EXPENDITURES
$2,287,700
TOTAL RETURN TO TREATMENT PLANT PROGRAM
$20,000
LAPosition Papers \Than \7113 Closeout.DOC Page 3 of 3
Central Contra Costa San,.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 3.e. CONSENT CALENDAR
Type of Action: INFORMATIONAL
Subject: ADVISE THE BOARD OF DIRECTORS OF THE CLOSE -OUT OF THE
OUTFALL IMPROVEMENTS PROJECT, PHASE 5, DISTRICT PROJECT 7197
Submitted By: Initiating DeptJDiv.:
Alex Rozul, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4-�,_ - VI�L= �& /A&- (
A. Rozul B. han W. Brennan A. Farr II
General
ISSUE: Construction has been completed on the Outfall Improvements Project,
Phase 5, District Project 7197, and the project can now be closed out.
RECOMMENDATION: Close out the project.
FINANCIAL IMPACTS: This close -out will result in $53,332 being returned to the
Treatment Plant Program. Attachment 1 shows the project expenditures by category.
ALTERNATIVES /CONSIDERATIONS: Not Applicable.
BACKGROUND: Final effluent from the District's wastewater treatment plant is
discharged to Suisun Bay through an outfall pipeline that was constructed in 1958. A
long -term, multi -phase program to improve the outfall and effluent pumping system was
initiated in 1984. The first phase of the work established alternatives for maximizing
effluent discharge capacity, produced a partial outfall maintenance management plan,
and developed a methodology for the inspection and rehabilitation of the outfall.
Subsequent phases included inspection and testing of pipeline joints, applying seals to
damaged joints, installing thrust restraints, constructing permanent access structures,
providing surge protection, installing a primary effluent pump, installing a final effluent
pump, rehabilitating the outfall weir structure, reinstalling flexible neoprene flaps on the
submarine diffusers, and installing additional inclinometer casings along the outfall
alignment.
The scope of work for the Outfall Improvements Project, Phase 5, was in accordance
with the District's National Pollutant Discharge Elimination System (NPDES) permit,
Regional Water Quality Control Board (RWQCB) Order No. 01 -068. The permit
requires the District to verify the outfall pipe alignment and assess the physical integrity
of pipe joints, bracing, and air release valves. Assessment of the outfall integrity
revealed more repairs than originally contracted for were required to keep the outfall in
LAPosition Papers \Rozul \7197Closeout.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: June 17, 2004
subject. ADVISE THE BOARD OF DIRECTORS OF THE CLOSE -OUT OF THE
OUTFALL IMPROVEMENTS PROJECT, PHASE 5, DISTRICT PRJECT 7197
a healthy running status. The extra work included installation of additional new seals,
tightening of existing seals, rehabilitation of 72 -inch concrete and steel pipe sections,
and removal /replacement or refurbishing large valves and fittings. In addition to the
extra work needed on the outfall pipe, a sand bag wall was constructed to protect a
vacant property from treated effluent flowing into Pacheco Slough.
The contractor, Power Engineering Contractors of Alameda, commenced work on
May 14, 2003. The project was completed on schedule and accepted by the Board on
November 6, 2003. The original construction contract amount was $1,445,886. There
were nine construction change orders issued in the total amount of $251,498.
The final authorized budget for the project was $2,312,000, which included a
contingency of $252,114. The total project cost was $2,258,668, which is
approximately 2 percent less than the budgeted amount. The project close -out will
result in $53,332 being returned to the Treatment Plant Program.
RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors
for information. No action is necessary.
LAPosition Papers \Rozu1\7197CIoseout.doc Page 2 of 3
ATTACHMENT 1
EXPENDITURE SUMMARY
OUTFALL IMPROVEMENTS PROJECT, PHASE 5
DISTRICT PROJECT #7197
ACTIVITY
COST
Total Budget
$2,312,000
Construction Contract
$1,445,886
Change orders
$251,498
Chan eOrders % of Construction
17.4%
Total Construction Amount
$1,697,384
Engineering, CM, Admin
$561,284
Engineering, CM, Admin - % of Construction
33%
TOTAL PROJECT EXPENDITURES
$2,258,668
TOTAL RETURN TO TREATMENT PLANT PROGRAM
$53,332
Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004
Type of Action: INFORMATIONAL
No.: 3.f. CONSENT CALENDAR
subject: ADVISE THE BOARD OF THE CLOSE OUT OF 36 CAPITAL
IMPROVEMENT PROJECTS
Submitted By: Initiating Dept. /Div.:
Randy Schmidt, Senior Engineer Engineering, Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
AR Schmidt . Swanson A. Farre
Charles aft ,
General Mana r
ISSUE: Work has been completed on 36 capital improvement projects. The financial
results are reported to the Board of Directors prior to closing the projects' accounts.
RECOMMENDATION: This item is presented to the Board for information only. No
action is necessary.
FINANCIAL IMPACTS: As a result of the close out of these 36 projects, $1,409,037 is
being retained to the Treatment Plant, Collection System, and General Improvements
Programs.
ALTERNATIVES /CONSIDERATIONS: Not applicable. This is an informational position
paper.
BACKGROUND: These 36 capital improvement projects have been completed and
staff is closing out the project accounts. Below is a summary of the authorized budgets
and expenditures for the 36 projects by program. Staff continues their efforts to close
inactive jobs and proactively manage the CIB program. Attachment 1 summarizes the
authorized budgets and expenditures for each individual project. Attachment 2 contains
a brief project summary for each project.
Program
Authorized Budget
I Expenditures
I Underrun /(Overrun)
Treatment Plant
$2,645,000
$1,990,704
$654,296
Collection System
$3,729,000
$3,203,497
$525,503
General Improvements
$1,063,000
$833,762
$229,238
Totals
$7,437,000
$6,027,963
$1,409,037
UAPosition Papers\ Schmidt \Close- outCapitallmproProj.DOC Page 1 of 10
POSITION PAPER
Board Meeting Date: June 17, 2004
subject ADVISE THE BOARD OF THE CLOSE OUT OF 36 CAPITAL
IMPROVEMENT PROJECTS
The total authorized budget for the 36 projects is $7,437,000. Total project
expenditures are $6,027,963. A net underrun of $1,409,037 (19% of the total
authorized budgets) will result in $654,296 being returned to the Treatment Plant
Program, $525,503 being returned to the Collection System Program, and $229,238
being returned to the General Improvements Program.
RECOMMENDED BOARD ACTION: No action is necessary.
U: \Position Papers\Sch midt\Close-outCapital I m proProj. DOC Page 2 of 10
ATTACHMENT 1
CAPITAL PROJECTS TO BE CLOSED OUT
TREATMENT PLANT PROGRAM
DISTRICT
PROJECT
PROJECT TITLE
AUTHORIZED
EXPENDITURES
UNDERRUN
NO.
BUDGET
OVERRUNS
6134
Sludge Dewatering Enhance
$125000
$48,856
$76,144
6155
TP Fire Alarm Panel
$119,000
$122,000
($3,000)
Improve ents
6167
Influent Diversion
$245,000
$206,750
$38,250
Superstructure Demo
7139
TP Electrical /Instrumentation
$255,000
$194,793
$60,207
CAD Conversion
7168
Grit System Improvements -
$25,000
$15,532
$9,468
Phase 1 and 2
7179
Treatment Plant Asset
$103,000
$60,403
$42,597
Manage ent Stud
7182
Holding Basin Levees
$67,000
$25,425
$41,575
7188
Underground Piping Information
$90,000
$46,114
$43,886
System
7198
Influent Screening
$50,000
$10,684
$39,316
Improvements
7199
SCB Ventilation Improvements
$230,000
$213,400
$16,600
7203
Headworks Bypassing
$375,000
$373,100
$1,900
Improvements
7212
TP Protective Coating
$916,000
$673,000
$243,000
Rehabilitation
7215
TP HVAC Equipment
$25,000
$647
$24,353
Replacement
8203
TP As- Builts Completion
$20,000
$0
$20,000
Program Totals
$2,645,000
$1,990,704
$654,296
UAPosition Papers\Sch midt\Close-outCapital I m proProj. DOC Page 3 of 10
COLLECTION SYSTEM PROGRAM
DISTRICT
PROJECT
NO.
PROJECT TITLE
AUTHORIZED
BUDGET
EXPENDITURES
UNDERRUN
OVERRUNS
5036
Rudgear Road Sewer
Improve ents
$222,000
$96,103
$125,897
5510
Highbridge Ave Slide Repair
$ 25,000
$ 5,000
$20,000
5600
St Stephens Slide Repair
$ 81,000
$82,077
($1,077)
5622
Collection System Spot Repair
$548,000
$547,843
$ 157
5634
Renovation -109 Canon Dr,
Orinda
$ 10,000
$ 8,000
$2,000
5638
Rossmoor Sewer Improvement
Project - Phase 8
$421,000
$363,864
$57,136
5647
2002 -03 Development
Sewerage
$750,000
$593,446
$156,554
5653
El Pintado CAD 2002 -8
$159,000
$127,247
$31,753
5675
El Alamo CAD 2002 -2
$264,000
$247,703
$16,297
5678
Contra Costa Boulevard Slip
Line
$348,000
$310,340
$37,660
5702
44 Honeyhill Road Main
Replace ent
$8,000
$4,763
$3,237
5918
2002 Collection System
Planning
$130,000
$137,805
($7,805)
5921
Concrete Corrosion Renovation
$157,000
$81,580
$75,420
5923
2004 Collection System
Planning
$168,000
$168,000
$ 0
8037
Sewer Maintenance Mngt
$438,000
$429,726
$8,274
Program Totals
$3,729,000
$3,203,497
$525,503
UAPosition Papers\ Schmidt \Close- outCapitallmproProj.DOC Page 4 of 10
GENERAL IMPROVEMENTS PROGRAM
DISTRICT
PROJECT
NO.
PROJECT TITLE
AUTHORIZED
BUDGET
EXPENDITURES
UNDERRUN
OVERRUNS
8166
AM /CADD Applications
Ex ansion
$122,000
$88,552
$33,448
8175
CSOD Facilities Modifications
$92,000
$91,778
$ 222
8180
HHWCF Improvements
$461,000
$427,372
$33,628
8185
HOB Interior Improvements
$150,000
$149,683
$ 317
8199
Vehicle Shop Foundation
$25,000
$17,640
$7,360
8201
Fuel System Modifications
$75,000
$34,000
$41,000
8202
CSO Yard Paving
$138,000
$24,737
$113,263
Program Totals
$1,063,000
$833,762
$229,238
UAPosition Papers\ Schmidt \Close- outCapitallmproProj.DOC Page 5 of 10
ATTACHMENT 2
CAPITAL PROJECTS TO BE CLOSED OUT
TREATMENT PLANT PROGRAM
• Sludge Dewatering Enhancements, DP 6134, was used for a Water Environment
Research Foundation (WERF) project to investigate polymer system modifications,
and centrifuge operation automation. The project is now being closed.
The Treatment Plant Fire Panel Improvements Project, DP 6155, replaced the main
control panel that serves the treatment plant fire alarm system. Other improvements
completed under this project included the removal of abandoned panels /devices,
upgrading devices and wiring, expanded communications to the Laboratory fire
alarm system, added notification devices to the North Administration area, and
installation of a second remote panel to the Control Room for easier operator
access.
Work completed under the Influent Diversion Superstructure Demolition Project,
DP 6167, included the removal of existing structural framing, roof, and concrete
walls of the Influent Diversion Structure. Improvements also included replacement
of handrails and grating, patching spalled and damaged concrete, and installation of
area lighting.
• TP Electrical /Instrumentation CAD Conversion Project, DP 7139, accomplished
digital conversion of 5A Electrical and Instrumentation as -is drawings into CAD
format to improve update productivity and access through District Geographic
Information System (GDI).
• Grit System Improvements Project — Phases 1 and 2, DP 7168, investigated
possible alternatives for reducing odors, which included site relocation, improved grit
washing facilities, and improved loading facilities. The findings and
recommendations for future projects were documented in a technical memorandum.
• Treatment Plant Asset Management Study, DP 7179, reviewed the current Asset
Management practices currently in place at the District. From this review, it was
determined that the District already has many of the necessary components of an
effective asset management program in place and no further action is needed at this
time.
• The Holding Basins Improvements Project, DP 7182, improved the reliability of
Basins B and C by upgrading the roads surrounding the basins for wet weather
access.
• Underground Piping Information System Project, DP 7188, was used for digital
conversion of record drawings and survey data into a single digital reference map
and the District's Geographic Information system (GDI) to show the locations of
underground utilities at the treatment plant.
UAPosition Papers\Sch midt\Close-outCapital I mproProj. DOC Page 6 of 10
The Influent Screening Improvements Project, DP 7198, evaluated new
technologies to remove the solids and plastics from the waste stream. If
implemented in the future, this will eliminate the buildup of solids and plastics at the
ultraviolet disinfection facilities.
• The SCB Ventilation Improvements Project, DP 7199, involved a preliminary
examination of the ventilation flow patterns in the Solids Conditioning Building
beginning in 1997. A more detailed assessment of the indoor air quality was made
in 1999. A detailed design was completed but determined to be too costly to
implement. This project will be reengineered under a second -phase project.
• The Headworks Bypassing Improvements Project, DP 7203, installed the following:
a 48 -inch steel bypass pipe, 48 -inch magnetic flowmeter, pipe supports, handrails,
stairs, and an access road to the primary treatment area. Improvements also
included additional wall height at the Bypass Structure, associated relocation of
existing covers and lights, and modifications to existing actuators and piping.
The TP Protective Coating Rehabilitation Project, DP 7212, is a part of the long -term
protective coating program for the treatment plant. During this project, the surfaces
of the following were rehabilitated: two secondary clarifiers, two 24 -inch steel
aeration pipes, the denitrification channel, the sludge blending tanks, and all
non - fiberglass piping and equipment in the Solids Conditioning Building's Odor
Control Unit.
• The TP HVAC Equipment Replacement Project, DP 7215, was initially opened to
investigate and plan for HVAC equipment replacement or upgrades in the treatment
plant. This work will be done under the general TP Equipment Replacement Project
in the future.
• The TP As- Builts Completion Project, DP 8203, was a contingency project created
but not utilized. As- builts were completed and charged to individual projects.
UAPosition Papers\ Schmidt \Close- outCapitalImproProj.DOC Page 7 of 10
COLLECTION SYSTEM PROGRAM
• The Rudgear Road Sewer Improvements Project, DP 5036, prepared a predesign to
address 13,436 feet of existing 6 -inch to 18 -inch sewers on Rudgear Road and
tributary to Rudgear Road that were identified as needing rehabilitation upsizing for
future capacity issues. Subsequent analysis determined that construction of these
improvements could be deferred so that higher priority work could be completed.
• The Highbridge Avenue Slide Repair, DP 5510, was to investigate and monitor a soil
slide behind Highbridge Avenue, Danville that endangered an 18 -inch diameter
trunk sewer. The slide repair was the responsibility of the Flood Control District.
Their work has been completed and the condition of our sewer has been verified.
• The St. Stephens Slide Repair Project, DP 5600, was to investigate, mitigate, and
negotiate protection measures for a 6 -inch diameter sewer in an easement behind
homes on St. Stephens Drive, Orinda. The work is now complete.
• The Collection System Spot Repairs Project, DP 5622, consisted of the Collection
System Renovations — Spot Repairs 2003/2004, which reduced the CSOD high
priority repairs backlog by completing repairs at forty -seven (47) critical pipe
sections. Repairs were completed within the streets of seven (7) different cities.
• The Renovation -109 Canon Drive, Orinda, Project, DP 5634, was to investigate
replacing /relocating the sewer main in an easement at 109 Canon Drive, Orinda.
The District coordinated erosion control issues with the owner and the adjoining
property owner. The pipe will be replaced in the North Orinda sewer projects.
• The Rossmoor Sewer Improvement Project — Phase 8, DP 5638, installed 24
manholes, 1 rodding inlet, and 846 L.F. of 6- and 8 -inch sewer line by both open -cut
and pipe bursting methods. Upon completion of work, easements were described,
signed, and recorded.
• The Development Sewerage 2002 -03 Project, DP 5647, provided appropriate
capitalization of District force account labor, benefits, and administrative overhead
expended in the planning, design review, construction inspection and acceptance of
developer - installed and contributed sewers and easements in Fiscal Year 2002 -03.
• The El Pintado CAD 2002 -8 Project, DP 5653, financed design and construction of
1,090 feet of sanitary sewer to serve eight properties on El Pintado Road in Danville.
• The El Alamo CAD 2002 -2 Project, DP 5675, financed design and construction of
2,247 feet of sanitary sewer to serve twelve properties on El Alamo Road in
Danville.
• The Contra Costa Boulevard Slip Line Project, DP 5678, lined 1,500 feet of existing
36 -inch RCP with 30 -inch PVC liner.
• The 44 Honeyhill Road Main Replacement Project, DP 5702, replaced about 40 feet
of 6 -inch main sewer in the backyard easement at 44 Honeyhill Road, Orinda, by
pipebursting.
UAPosition Papers\ Schmidt \Close- outCapitalImproProj.DOC Page 8 of 10
• The 2002 Collection System Planning Project, DP 5918, was established for
planning that provides the basis for improvements to the District's 1,500 miles of
sewer system. This planning work included studies to identify and define sewer
system deficiencies, to work with the land use database and sewer system model,
flow rates for the design project, facilities plans, and special studies. DP 5918
funded projects in FY 2001 -02 and FY 2002 -03.
The Concrete Corrosion Renovation Project, DP 5921, investigated and prioritized
replacement of medium to large diameter reinforced concrete pipe (RCP) in the
collection system that has experienced significant corrosion. An engineered
computer program was applied to reaches of the collection system database, which
allowed staff to evaluate and rank the pipeline reaches according to risk.
The 2004 Collection System Planning Project, DP 5923, was established for
planning that provides the basis for improvements to the District's 1,500 miles of
sewer system. This planning work included studies to identify and define sewer
system deficiencies, to work with the land use database and sewer system model,
flow rates for design project, facilities plans, and special studies. DP 5923 funded
this work in FY 2002 -03 and FY 2003 -04.
• The Sewer Maintenance Management Project, DP 8037, paid for software,
hardware, and support services to manage information from Collection System and
Fleet Maintenance activities. Such systems have allowed for better tracking of work
history, customer service requests, and generation of work orders. The systems
have also aided in production of performance - related reports.
UAPosition Papers\ Schmidt \Close- outCapitalImproProj.DOC Page 9 of 10
GENERAL IMPROVEMENTS PROGRAM
• The AM /CADD Applications Expansion Project, DP 8166, funded digital mapping
enhancements, including a feasibility study for Geographic Data Integration (GDI),
District -wide aerial photography purchase, digital pipe /parcel connectivity, Customer
Interactions Database, Permit computers, etc. Similar work is now being
accomplished under separate capital projects.
• The CSOD Facility Modifications Project, DP 8175, provided for improvements to
the CSOD yard in Walnut Creek. It paid for additional storage space in the Vehicle
Shop and HVAC replacement in various buildings, as well as other improvements.
• The HHWCF Improvements, DP 8180, included various site improvements to
facilitate operations, including ramp installation, compressed air improvements, and
fans in the latex bulking area.
• The HOB Interior Improvements Project, DP 8185, provided for renovation of the
HOB elevator, modifying portions of the second and third floors of HOB, and
beginning the investigation of modifications to the roof and HVAC. Roof and HVAC
designs will be completed on another project.
• The Vehicle Shop Foundation Project, DP 8199, allowed for a geotechnical study of
the vehicle shop foundation settling. It was intended to repair the problems
identified in the study, which will now be absorbed in the CSOD Facility Master Plan.
• The Fuel System Modification Project, DP 8201, was to replace two underground
fuel tanks at the Collection System Operations Division (CSOD) yard in the City of
Walnut Creek. The project was publicly advertised for bidding, and the Board of
Directors rejected all bids due to the high cost. The need for this work will be
evaluated as part of the CSOD Facility Master Plan.
• The CSOD Yard Paving Project, DP 8202, was intended to repair and modify
parking areas at CSOD. An engineering study of the needs and draft bid
documents was prepared. However, the costs appeared excessive, and this project
was deferred until a more comprehensive plan for the CSOD site is developed.
UAPosition Papers\Sch midt\Close-outCapital I m proProj. DOC Page 10 of 10
Central Contra Costa San..,ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004
Type of Action: AUTHORIZE AWARD
No.: 5.a. BIDS AND AWARDS
subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ROBISON-
PREZIOSO, INC., FOR THE CARMEL COURT CREEK CROSSING RENOVATION
PROJECT, DISTRICT PROJECT NO. 5499
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
T. Godsey ilecki W. Brennan
w4ma
General Ma
ISSUE: On May 27, 2004, sealed bids were received and opened for the construction
of the Carmel Court Creek Crossing Renovation Project, District Project No. 5499. The
Board of Directors must authorize award of the contract or reject bids within 50 days of
the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $147,200 including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The Carmel Court Sewer Renovation Project will rehabilitate the
protective coating on the supporting structure and the 30 -inch sewer creek crossing of
Walnut Creek near Carmel Court (see Attachment 1). This project will also address
concern that has been raised by neighboring commercial establishments regarding the
pipe bridge's appearance.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction is $141,000. This project was advertised on May 6 and 13,
2004. Six (6) sealed bids ranging from $92,000 to $144,210 were received and publicly
opened on May 27, 2004. The Engineering Department conducted a technical and
commercial review of the bids and determined that Robison - Prezioso, Inc., is the lowest
responsive bidder with a bid amount of $92,000. A summary of bids received is shown
in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $122,200. The total
cost of Carmel Court Creek Crossing Renovation Project is anticipated to be $129,700.
P: \PUBLIC \Capital Projects \Shirley \Dana Lawson \5499 - Position Paper - Award Project.DOC Page 1 of 5
POSITION PAPER
Board Meeting Date: June 17, 2004
subject. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO ROBISON-
PREZIOSO, INC., FOR THE CARMEL COURT CREEK CROSSING RENOVATION
PROJECT, DISTRICT PROJECT NO. 5499
The Carmel Court Creek Crossing Renovation Project is included in the fiscal year
2003 -2004 Capital Improvement Budget (CIB) on pages CS- 42 to -44. Staff has
conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
At it's April 1, 2004 meeting, the Board of Directors independently found that this
project is exempt from the California Quality Act (CEQA) under CCCSD CEQA
Guidelines Section 15301 since it involves only alterations of existing facilities with
negligible or no expansion of capacity.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $92,000 for the construction of the Carmel Court Creek Crossing Renovation
Project, District Project No. 5499, to Robison - Prezioso, Inc., the lowest responsive
bidder.
P: \PUBLIC \Capital Projects \Shirley \Dana Lawson \5499 - Position Paper - Award Project.DOC Page 2 of 5
Page 3 of 5
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Page 3 of 5
ATTACHMENT 2
CARMEL COURT CREEK CROSSING RENOVATION PROJECT
DISTRICT PROJECT NO. 5499
SUMMARY OF BIDS
Project No.: 5499 Date: May 27, 2004
Project Name: Carmel Court Creek Crossing Renovation Project
Location: Lincoln Ave/ Carmel Court, Walnut Creek Engineer's Est.: $141,000
No
BIDDER
BID PRICE
(Name & address)
Robison - Prezioso
1
10114 Shoemaker Avenue
$92,000
Santa Fe Springs, CA 90670
Jeffco Painting & Coating, Inc.
2
1260 Railroad Ave., Bldg. 750
$144,210
P.O. Box 2015
Vallejo, CA 94592
Redwood Painting
3
620 West 10th Street
$133,100
P.O. Box 1269
Pittsburg, CA 94565
Paro Painting Co.
4
9630 Bradhugh Ct.
$127,000
Sacramento, CA 95827
Certified Coatings
5
1045 Detroit Avenue
$138,717
Concord, CA 94518
E Rozakis Restoration
6
1213 Newmark Way
$112,000
Folsom, CA 95630
BIDS OPENED BY /s/ Diane Wagner DATE May 27, 2004
SHEET NO. 1 OF 1
P: \PUBLIC \Capital Projects \Shirley \Dana Lawson \5499 - Position Paper - Award Project.DOC Page 4 of 5
ATTACHMENT 3
CARMEL COURT CREEK CROSSING RENOVATION PROJECT
DISTRICT PROJECT NO. 5499
POST -BID / PRE - CONSTRUCTION ESTIMATE
No. Item Descriptic
1 CONSTRUCTION
a. Construction Contract
b. Contingency at 10%
c. Permits
TOTAL CONSTRUCTION
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection
SUBTOTAL
b. Consultants
- Construction Support Services - Arborist
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3 TOTAL CONSTRUCTION PHASE COST
4 TOTAL PREBID EXPENDITURES
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
6 TOTAL ESTIMATED PROJECT COST
7 FUNDS AUTHORIZED TO DATE
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
Percent of
Estimated
Construction
Amount Cost
$92,000
$9,200
$2,000
$103,200
$26,000
$26,000
$500
$500
$26,500
$129,700
$17,500
$44,000
$147,200
$25,000
$122,200
R PUBLIC \Capital Projects \Shirley \Dana Lawson \5499 - Position Paper - Award Project.DOC Page 5 of 5
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25%1
0%1
26%
126%
17%
43%
143%
Central Contra Costa Sanitary District
. BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 7.a. ENGINEERING
Type of Action: APPROVAL AND EXTENSION OF LEASE
subject. APPROVE EXTENSION OF LEASE WITH WILLOWS /CONCORD
VENTURE TO JANUARY 31, 2005
Submitted By. Initiating Dept /Div.:
Curtis Swanson, Division Manager Engineering /Environmental Services
RE VIE D AND RECOMMENDED FOR BOARD ACTION:'
C. Swanson A. Farrelr K. Alm
General Ma
ISSUE: Board approval is required for modifications of leases of District property.
RECOMMENDATION: Approve the extension of the lease with Willows /Concord
Venture to January 31, 2005 and authorize execution of extension documents.
FINANCIAL IMPACTS: No change to current lease payment of approximately
$4,200.00 per year for extension period.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may either approve the
requested actions, or decline to do so. If no extension is granted, Willows Shopping
Center would continue its existing surface use of the property for parking on a
month -to -month basis, lease rights could be terminated, or an extension of a different
time period could be negotiated. Since the District seeks to negotiate the purchase of
easements that it needs from the same property owner, staff and District counsel
believe it is preferable to attempt to negotiate new lease agreements and easement
acquisitions simultaneously.
BACKGROUND: The District and the prior owner of the Willows Shopping Center
entered into a lease dated January 20, 1983, which lease was for a 20 -year term with
potential of a 20 -year renewal. Prior to the expiration of that 20 -year term, the District
gave the current owner of the Willows Shopping Center (Willows Concord Venture)
notice that it would not authorize a 20 -year extension due to the need to comply with
the provisions of Health and Safety Code Section 6514.1 and the need to renegotiate a
fair market rate for the lease. Under Health and Safety Code Section 6514.1, the
District cannot enter into a lease that exceeds ten (10) years in length without
subjecting the lease property to a competitive bid process.
Page 1 of 3
WPosition Pape rs\Swanson\Wil lows-Concord Lease.doc
POSITION PAPER
Board Meeting Date: June 17, 2004
Subject: APPROVE EXTENSION OF LEASE WITH WILLOWS /CONCORD
VENTURE TO JANUARY 31, 2005
Representatives of the Willows Shopping Center and the District have previously
discussed a mutual interest in continuing a lease relationship by entering into a new
10 -year lease pursuant to amended terms that have been discussed. The District has
also identified certain locations within the Willows Shopping Center property where the
District will require an easement to install portions of the planned A -Line Relief
Interceptor, for which property acquisition activities are now being undertaken. The
District seeks to negotiate an agreement regarding the acquisition of the proposed
easements contemporaneously with negotiations for entering into a new 10 -year lease.
Appraisals have now been completed for both the lease property and the A -Line Relief
Interceptor easements. Representatives of Willows have raised the potential of
purchasing the fee strip over the A -Line and granting back an easement to the District
in order to clarify their real property rights. On -site discussions have been held and
cooperative negotiations are ongoing. Both parties seek to again extend the existing
lease for a 7 -month period ending January 31, 2005, to allow additional time to
conclude the negotiations of these matters.
RECOMMENDED BOARD ACTION: Approve the extension of the lease with
Willows /Concord Venture to January 31, 2005 and authorize execution of extension
documents.
U: \Position Papers \Swanson \Willows- Concord Lease.doc Page 2 of 3
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Page 3 of 3
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Central Contra Costa Sani —try District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 17, 2004 No.: 9.a. BUDGET AND FINANCE
Type of Action: BUDGET ADOPTION
Subject: APPROVE A RESOLUTION TO ADOPT THE 2004 -2005 STAFFING PLAN,
AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND
MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS
COMPRISING THE 2004 -2005 DISTRICT BUDGET
Submitted By: Initiating Dept /Div.:
Debbie Ratcliff Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. Rat Ir YO'Sgraves
General
ISSUE: The 2004 -2005 Staffing Plan, Equipment, Capital Improvement, Operations
and Maintenance, Debt Service, and Self- Insurance Fund Budgets are submitted for
adoption by the Board of Directors.
RECOMMENDATION: Approve a resolution to adopt the 2004 -2005 Staffing Plan,
Equipment, Capital Improvement, Operations and Maintenance, Debt Service, and Self -
Insurance Fund Budgets, as comprising the 2004 -2005 Central Contra Costa Sanitary
District Budget.
FINANCIAL IMPACTS: The approved 2004 -2005 District budgets are based on an $8
rate increase in the Sewer Service Charge. This position paper requests approval of a
resolution adopting the 2004 -2005 District budgets and Staffing Plan incorporating the
Sewer Service Charge increase approved by the Board at the June 3rd Board meeting.
ALTERNATIVES /CONSIDERATIONS: Various considerations were discussed with the
Board at both the January 2004 Financial Planning workshop and at the Budget
workshop on May 20, 2004.
BACKGROUND: The 2004 -2005 Operations and Maintenance, Debt Service, and
Self- Insurance Fund Budgets were approved by the Board of Directors on June 3,
2004. The Equipment Budget and the Staffing Plan were approved April 15 and May 6,
2004, respectively. The Capital Improvement Budget and the Ten year Capital
Improvement Plan were approved at the May 20, 2004 Board Meeting. The Ten year
Capital Improvement Plan is a planning tool. The Board has not voted to increase
revenues to fund this plan. The plan is funded on a year -by -year basis when the
Capital Improvement Budget is formally authorized each year.
Page 1 of 3
&XADMIMRATCLIFFTOSPAPER Budget Adoption 6- 17- 04.doc
POSITION PAPER
Board Meeting Date: June 17, 2004
subject APPROVE A RESOLUTION TO ADOPT THE 2004 -2005 STAFFING PLAN,
AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND
MAINTENANCE, DEBT SERVICE, AND SELF - INSURANCE FUND BUDGETS AS
COMPRISING THE 2004 -2005 DISTRICT BUDGET
A copy of the resolution adopting the 2004 -2005 Staffing Plan, Equipment, Capital
Improvement, Operations and Maintenance, Debt Service, and Self- Insurance Fund
Budgets is attached.
RECOMMENDED BOARD ACTION: Approve a resolution to adopt the 2004 -2005
Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, Debt
Service, and Self- Insurance Fund Budgets, as comprising the 2004 -2005 Central
Contra Costa Sanitary District Budget.
Page 2 of 3
&\ADMURATCLIMPOSPAPER Budget Adoption 6- 17- 04.doc
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2004 -2005
CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET
The District Board of the Central Contra Costa Sanitary District does hereby
resolve as follows:
THAT, the 2004 -2005 Central Contra Costa Sanitary District Budget, consisting
of the Staffing Plan, Equipment Budget, Capital Improvement Budget, Operations and
Maintenance Budget, Debt Service Budget, and Self- Insurance Fund Budget, be
adopted; and
THAT, payment from the Running Expense Fund to provide funding for the
District's Self- Insurance Fund for 2004 -2005 would be required in the amount of
$250,000.
PASSED AND ADOPTED this 17th day of June 2004 by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Secretary of Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
S:\ADMIN \RATCLIFF\Resolution - Budget Adoption 6- 17- 04.doc Page 3 of 3