HomeMy WebLinkAbout6/3/2004 AGENDA BACKUPCentral Contra Costa Sanf.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No-: 44a, CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM C & Z EQUITY INVESTMENT COMPANY
FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 7301 IN THE TOWN OF MORAGA (JOB 5222, PARCEL 2)
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDEDD FOR BOARD ACTION:
�, 1�2_ ' 9 W
Vu- llin J. iyamoto -Mills C. Swanson A. Farrell Charles
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 7301 that is required for
a recent public sewer extension in Moraga Valley Lane in the Town of Moraga (as
shown on Attachment 1). The final subdivision map has been reviewed and the public
sewer improvements have been inspected by District staff and deemed in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5222,
public sewer improvements, and an offer of dedication from C &Z Equity Investment
Company for an easement shown on the recorded final map of Subdivision No. 7301 in
the Town of Moraga (Job No. 5222, Parcel 2), and authorizing staff to record the
easement acceptances with the Contra Costa County Recorder.
Page 1 of 2
U: \Position Papers \Mullin \5222.AcceptMap.doc
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Page 2 of 2
Central Contra Costa Sang „ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004
No.: 4.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM BURNHAM PACIFIC PROPERTIES FOR
AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 8240 IN THE CITY OF PLEASANT HILL (JOB 5339, PARCEL 1)
Submitted By: Initiating Dept` /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD A ION:
Mullin J. Miy moto -Mills C. Swanson
AL
A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8240 that is required for
a recent public sewer extension off Contra Costa Boulevard serving the new downtown
for the City of Pleasant Hill (as shown on Attachment 1). The final subdivision map has
been reviewed and the public sewer improvements have been inspected by District staff
and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5339,
public sewer improvements, and an offer of dedication from Burnham Pacific, Crescent
Plaza, for an easement shown on the recorded final map of Subdivision No. 8240, in
the City of Pleasant Hill (Job No. 5339, Parcel 1), and authorizing staff to record the
easement acceptances with the Contra Costa County Recorder.
Page 1 of 2
WPosition Papers \Mullin \5339 AcceptMap.doc
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Page 2 of 2
Central Contra Costa Sath.�ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 4.c. CONSENT CALENDAR
Type of Action: CONFIRM PUBLICATION
subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT
ORDINANCE NO. 230 — AN ORDINANCE TO AMEND DISTRICT CODE SECTION
6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH
REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT DIRECTLY
CONNECT TO PROJECT 5332 (SHELL RIDGE TRAIL, WALNUT CREEK);
PROJECT 5427 (CAMELIA LANE, LAFAYETTE); PROJECT 5542 (CAMINO MONTE
SOL, ALAMO) OR PROJECT 5635 (SOUTH AVENUE, ALAMO) STANDARD
SEWER FACILITIES, OR ARE TRIBUTARY TO PROJECTS 5156, 5252 AND 5278
(LAWRENCE ROAD, DANVILLE) SPECIAL SEWER FACILITIES
Submitted By: Initiating Dept. /Div.:
Joyce E. Murphy Administrative Department
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
jqAfLUdU*-
Charles W.
General Ma
ISSUE: Section 6490 of the Health and Safety Code of the State of California provides
that District ordinances shall be published once in a newspaper of general circulation
within the District, and provides that an Order of the Board of Directors of the District to
the effect that the ordinance has been published shall constitute conclusive evidence
that publication has been properly made.
RECOMMENDATION: Adopt a resolution confirming the publication of District
Ordinance No. 230.
FINANCIAL IMPACTS: None related to this issue.
ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance
was correctly published and therefore would be deemed procedurally valid by a court.
BACKGROUND: District Ordinance No. 230 which was adopted by the Board at the
meeting of April 1, 2004, and which amends District Code Section 6.20.300 Schedule
of Reimbursement Fees to establish Reimbursement Fees applicable to properties that
directly connect to Project 5332 (Shell Ridge Trail, Walnut Creek); Project 5427
(Camelia Lane, Lafayette); Project 5542 (Camino Monte Sol, Alamo) or Project 5635
(South Avenue, Alamo) Standard Sewer Facilities, or are tributary to Projects 5156,
Page 1 of 4
POSITION PAPER
Board Meeting Date: June 3, 2004
Subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT
ORDINANCE NO. 230 — AN ORDINANCE TO AMEND DISTRICT CODE SECTION
6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH
REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT DIRECTLY
CONNECT TO PROJECT 5332 (SHELL RIDGE TRAIL, WALNUT CREEK);
PROJECT 5427 (CAMELIA LANE, LAFAYETTE); PROJECT 5542 (CAMINO MONTE
SOL, ALAMO) OR PROJECT 5635 (SOUTH AVENUE, ALAMO) STANDARD
SEWER FACILITIES, OR ARE TRIBUTARY TO PROJECTS 5156, 5252 AND 5278
(LAWRENCE ROAD, DANVILLE) SPECIAL SEWER FACILITIES
5252 and 5278 (Lawrence Road, Danville) Special Sewer Facilities, was published in
the Contra Costa Times on April 7, 2004. Proof of publication is attached.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of
District Ordinance No. 230.
Page 2 of 4
S:\ADMIN\MURPHY \Resolutions \POSITION PAPER - CONFIRM -PUB.doc
RESOLUTION NO. 2004-
RESOLUTION CONFIRMING PUBLICATION OF
DISTRICT ORDINANCE NO. 230
AMENDING DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT
FEES TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES
THAT DIRECTLY CONNECT TO PROJECT 5332 (SHELL RIDGE TRAIL, WALNUT
CREEK); PROJECT 5427 (CAMELIA LANE, LAFAYETTE); PROJECT 5542 (CAMINO
MONTE SOL, ALAMO) OR PROJECT 5635 (SOUTH AVENUE, ALAMO) STANDARD
SEWER FACILITIES, OR ARE TRIBUTARY TO PROJECTS 5156, 5252 AND 5278
(LAWRENCE ROAD, DANVILLE) SPECIAL SEWER FACILITIES
WHEREAS, Section 6490 of the Health and Safety Code of the State of
California provides that District ordinances shall be published once in a newspaper of
general circulation within the District, and provides that an Order of the Board of
Directors of the District to the effect that the Ordinance has been published shall
constitute conclusive evidence that publication has been properly made.
NOW, THEREFORE, be it resolved by the Board of Directors of the Central
Contra Costa Sanitary District as follows:
THAT District Ordinance No. 230 which was adopted on April 1, 2004, and which
amends District Code Section 6.20.300 Schedule of Reimbursement Fees to establish
Reimbursement Fees applicable to properties that directly connect to Project 5332
(Shell Ridge Trail, Walnut Creek); Project 5427 (Camelia Lane, Lafayette); Project
5542 (Camino Monte Sol, Alamo) or Project 5635 (South Avenue, Alamo) Standard
Sewer Facilities, or are tributary to Projects 5156, 5252 and 5278 (Lawrence Road,
Danville) Special Sewer Facilities, has been properly published once since its adoption
in a newspaper of general circulation within Contra Costa County.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 3`d day of June, 2004 by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
Page 3 of 4
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years,
and not a party to or interested in the above - entitled
matter.
I am the Principal Legal Clerk of the Contra Costa Times,
a newspaper of general circulation, printed and published
at 2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not
in any supplement thereof on the following dates, to -wit:
April 7
all in the year of 2004
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Executed at Walnut Creek, California.
On this 7 day April, 2004
Signature
Contra Cos r Times
PO Box 417
Walnut Creek, CA 94596
(925) 935 -2525
Proof of Publication of:
(attached is a copy of the legal advertisement that
published)
ORDINANCE NO. 230
AN ORDINANCE TO AMEND
DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO PROJECT 5332 (SHELL RIDGE TRAIL, WALNUT
CREEK); PROJECT 5427 (CAMELIA LANE, LAFAYETTE); PROJECT 5542 (CAMINO MONTE SOL, ALAMO) OR
PROJECT 5635 (SOUTH AVENUE, ALAMO) STANDARD SEWER FACILITIES, OR ARE TRIBUTARY TO PROJECTS
5156, 5252 AND 5278 (LAWRENCE ROAD, DANVILLE) SPECIAL SEWER FACILITIES
WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for reimbursement to
installers of standard and special facilities from fees charged property owners when they apply to connect their
property to the public sewer system; and
WHEREAS, District Code Chapter 620 provides for the establishment of reimbursement accounts for constructed
standard and special facilities; and
WHEREAS, Project 5156, 5278, 5252, 5332, 5427, 5542 and 5635 sewers, the locations of which are shown on
Exhibits A -1 through A-5 of this ordinance, incorporated in full herein by this reference, are standard and special
facilities as defined in District Code Chapter 6.20; and
WHEREAS, reimbursement fees have been calculated by the method specified in District Code Chapter 6.20, which
calculations are summarized in Exhibits B -1 through B -7 of this Ordinance, incorporated in full herein by this
reference; and
WHEREAS, a property noticed public hearing to receive comments on the proposed reimbursement fees was
conducted at the District Board of Directors' regularly scheduled meeting on April 1, 2004.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows
Sectna 1 Reimbursement fees applicable to properties that directly connect to Project 5332, 5427, 5542 or 5635
standard sewer facilities, or are tributary to Project 5156, 5252 or 5278 special sewer facilities designated on
Exhibits A -1 through A -5 are hereby established. Said reimbursement fees, which shall be consecutively added to
District Code Section 6.20.300 Schedule of Reimbursement Fees, have been calculated in the manner set forth in
District Code Chapter 6.20 and shown in Exhibit B -1 through B -7 of this ordinance. The reimbursement fees for
properties that directly connect or are tributary to the projects as cited above shall be as follows:
District
Project
Number
Description of Facility
Allowable
Actual or
Estimated
Cost
Number
of RUES
Reimbursement
Fee per Unit
5156
Lawrence Road Danville
$480,921.10
1,D93
$441.11
5278.1
Lawrence Road Danville
$387302.16
1063
$364.35
5278.2
Lawrence Road, Danville
$459,434.12
547
$839.92
5252
Lawrence Road Danville
$48,086.82
1,093
$44.00
5332
Shell Rid a Trail Walnut Creek
77196.38
9
577.60
5427
Camel la lane Lafayette
173 406.26
7
24 772.32
5542
Camino Monte Sol, Alamo
$187,859.73
10
$18,785.97
5635
South Avenue, Alamo
$37,932.25
4
$9,483.06
Section z The reimbursement fees set forth herein shall be administered, adjusted and collected according to the
provisions of District Code Chapter 6.20.
Section 3.Exhibits A -1 through A -5 and B -1 through B -7 hereto shall not be incorporated into the District Code;
however, copies of same shall be maintained in the District offices and made available for inspection during the
periods when the subject reimbursement fees is in effect.
Section Q This ordinance shall be a general regulation of the District and shall be published once in the Contra Cost
Times, a newspaper of general circulation within the District, and shall be effective on the eighth calendar day
following such publication.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary District on the 1 st day of April
2004, by the following vote:
Members: Boneysteele, Hockett, Menesini, Nejedly, Lucey
iNOES: Members: None
'ABSENT: Members: None
COUNTERSIGNED:
/s/ Joyce E. Murphy
Secretary of the District,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
/sr Kenton L. Alm
Kenton L. Alm, Counsel for the District
Legal CCT 9810; Publish April 7, 2004
/s' Gerald R. Lucey
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Page 4 of 4
Central Contra Costa San, _.pry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 4.d. CONSENT CAI E;NDAR
Type of Action: CONSIDER EMERGENCY WITHDRAWAL
subject: CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS
FROM THE DEFERRED COMPENSATION PLAN
Submitted By: Initiating Dept /Div.:
Debbie Ratcliff, Controller Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. ror usgraves
General
ISSUE: Authorization by the Board of Directors is required for emergency withdrawal of
funds from the Deferred Compensation Plan.
RECOMMENDATION: Approve the request by Derhyl Houck for an emergency
withdrawal of $14,000 from the Deferred Compensation Plan, as recommended by the
Deferred Compensation Plan Advisory Committee.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: This request could be denied, however, this is
not recommended as the request meets the requirements for emergency withdrawals
as set forth by the Internal Revenue Service.
BACKGROUND: Derhyl Houck, Maintenance Technician III, Mechanical, has
requested an emergency withdrawal from the Deferred Compensation Plan based on
extreme financial hardship caused by a sudden and unexpected illness. The Deferred
Compensation Plan Advisory Committee has reviewed the request and determined that
it meets the requirements for emergency withdrawal in the amount of $14,000.
RECOMMENDED BOARD ACTION: Approve the request by Derhyl Houck for an
emergency withdrawal of $14,000 from the Deferred Compensation Plan, as
recommended by the Deferred Compensation Plan Advisory Committee.
Page 1 of 1
SAADMIMPOSPAPEMHouck Emergency Withdrawal.doc
Central Contra Costa SanlLary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 4.e. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE EXTENSION OF MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR DERHYL HOUCK, MAINTENANCE
TECHNICIAN III, MECHANICAL, THROUGH JULY 30, 2004
Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Ne!Ii
J. Kelly C. Freitas *Generasl a ,
ger
ISSUE : Board of Directors' authorization is required for a medical leave of absence
without pay in excess of 30 days.
RECOMMENDATION: Authorize medical leave of absence without pay for Derhyl
Houck, Maintenance Technician III, Mechanical.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Deny medical leave of absence without pay.
BACKGROUND: Derhyl Houck, Maintenance Technician III, Mechanical, has been off
work since August 4, 2003, due to a serious medical condition. Mr. Houck applied for,
was granted, and used 12 weeks of Family Medical Leave. At the Board meeting of
January 15, 2004, the Board approved Mr. Houck to be on medical leave of absence
without pay until April 17, 2004, and extended his medical leave of absence without pay
until June 4 at the Board meeting of April 15, 2004.
Mr. Houck requests extending his medical leave of absence without pay because his
treating physician deems it necessary for Mr. Houck to extend his recuperation time.
We request extending Mr. Houck's medical leave of absence without pay until July 30.
Mr. Houck's status will be reviewed at that time.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for Derhyl Houck, Maintenance Technician III, Mechanical, through July 30, 2004.
S: \Correspondence \Position Papers\2004 \Houck -Leave of Absence - Ext- 8 -6.doc Page 1 Of 1
Central Contra Costa Sank.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 4.f. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE AN EXTENSION OF A MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR ELAINE JACOBS, HOUSEHOLD HAZARDOUS WASTE
SUPERVISOR, THROUGH AUGUST 17, 2004
Submitted By:
Curtis W. Swanson
Division Manager
REVIEW AND
0 C. Swanson
Initiating Dept /Div.:
Engineering /Environmental Services
FOR BOARD ACTION:
C. Freitas
Charles
General
ISSUE: Board of Directors' authorization is required for leave without pay in excess of
30 days.
RECOMMENDATION: Authorize an extension of a medical leave of absence without
pay for Elaine Jacobs, Household Hazardous Waste Supervisor.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Not approve the leave of absence without pay.
BACKGROUND: Elaine Jacobs, Household Hazardous Waste Supervisor, has been
off work since July 8, 2003, due to a serious medical condition. Ms. Jacobs applied for,
was granted, and used 12 weeks of Family Medical Leave. On February 5, 2004, the
Board of Directors approved a leave of absence without pay for Ms. Jacobs until
June 18, 2004. Ms. Jacobs has reported that the treating physician estimates her
required time off to be through August, 2004, and Ms. Jacobs has requested an
extension of her leave of absence through August 17, 2004. If at that time Ms. Jacobs'
physician recommends more time is needed for her recovery, the Board will be notified.
RECOMMENDED BOARD ACTION: Authorize a medical leave of absence without pay
for Elaine Jacobs, Household Hazardous Waste Supervisor, through August 17, 2004.
U: \Position Papers \HHWWacobs PP.doc
Page 1 of 1
PUBLIC HEARING TO RECEIVE COMMENTS
ON A PROPOSED ORDINANCE TO AMEND
DISTRICT CODE SECTION 6.20.300
SCHEDULE OF REIMBURSEMENT FEES
Suggested Agenda
June 3, 2004
I. Request staff presentation.
II. Public Hearing:
A. Receive public comments.
B. Request staff response, as appropriate.
C. Close Public Hearing.
III. Board deliberation regarding proposed ordinance to amend District Code
Section 6.20.300 Schedule of Reimbursement Fees, and adoption of
revised District Code Section 6.20.300 Schedule of Reimbursement Fees.
UAPosition PapersTenny\Agenda.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 5.a. HEARINGS
Type of Action: CONDUCT HEARING; ADOPT ORDINANCE
subject: CONDUCT CONTINUED PUBLIC HEARING TO RECEIVE COMMENTS ON A
PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300
SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5503 SEWER
Submitted By: Initiating Dept. /Div.:
Michael Penny, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
v v P, Vl�
Q—Penyfy— J. iyamoto -Mills C. Swanson A. Fa ell Ch air Ie i
General M;
ISSUE: When a reimbursement fee is proposed for a property which could be tributary
to a "special facility," the District Code requires that a public hearing be held prior to the
Board of Directors' consideration of the fee for adoption.
RECOMMENDATION: Conduct continued public hearing to receive comments on the
proposed ordinance to amend District Code Section 6.20.300 Schedule of
Reimbursement Fees, to establish reimbursement fees applicable to properties that are
tributary to Project 5503 sewer.
FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the
installer for each fee collection transaction.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: On April 1, 2004, a public hearing was conducted to receive
comments on a proposed ordinance to amend District Code Section 6.20.300 Schedule
of Reimbursement Fees, to establish reimbursement fees applicable to properties
tributary to Project 5156, 5252, 5278, or 5503 sewers, or that directly connect to
Project 5332, 5427, 5542, or 5635 sewers. One property owner whose property is
tributary to Project 5503 objected to the proposed reimbursement fees and requested
the Board of Directors to reject the proposed establishment of the reimbursement
account for Project 5503. The Board decided to not include Project 5503 in the code
amendment at that time and to continue the hearing on Project 5503 at a later date.
U: \Position Papers \Penny \CRESTVIEWCOURT.DOC
Page 1 of 7
POSITION PAPER
Board Meeting Date: June 3, 2004
Subject. CONTINUE TO CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON
A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300
SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5503 SEWER
Subsequent to the April 1, 2004 Board meeting, the property owner who objected to the
proposed reimbursement fees met with District staff and has since withdrawn his
objection.
Project 5503 sewers are "special facilities," as defined in the District Code. To fairly
and equitably distribute the cost for these facilities, the District Code provides for the
installers to be reimbursed for the proportion of cost allocable to other properties
tributary to "special facilities" that connect within 20 years of project acceptance by the
District.
Staff has drafted a proposed ordinance (Attachment 1) to establish reimbursement fees
for properties which are tributary to the project sewers. Exhibit A of Attachment 1
shows the location of the project and the boundaries of properties which are tributary to
the project sewer. The proposed reimbursement fee will be collected from property
owners within the boundary of this area, if and when they connect their property to the
sewer system. The collected fees will be held in a separate account, and disbursed to
the installer of the project.
Calculation of the proposed reimbursement fee is summarized in Exhibit B of
Attachment 1. The fees would be charged in addition to Capacity Fees and other
District charges, such as those for permits, inspection, and sewer service.
The District Code requires that reimbursement fees be adjusted at least annually to
account for the increase or decrease in value of the facilities due to inflation and
depreciation. These fees may also be adjusted to account for differences between
estimated and actual costs, and increases or decreases in the number of connections
which may connect to the facilities. However, once a particular property has connected
to the public sewer, and the fees have been paid, the District will not collect any
additional reimbursement fees for that connection, nor refund any excess
reimbursement fees which might otherwise be occasioned by these adjustments.
Appropriate notices have been posted, and published in the Contra Costa Times. In
addition, individual letter notices were mailed to the owners of all affected properties, as
required by the District Code.
Page 2 of 7
UAPosition Papers \Penny \CRESTVIEWCOURT.DOC
POSITION PAPER
Board Meeting Date: June 3, 2004
subject CONTINUE TO CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON
A PROPOSED ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300
SCHEDULE OF REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5503 SEWER
RECOMMENDED BOARD ACTION: Conduct continued public hearing to receive
comments on the proposed ordinance to amend District Code Section 6.20.300
Schedule of Reimbursement Fees, to establish reimbursement fees applicable to
properties that are tributary to Project 5503 sewer. Adopt the ordinance.
Page 3 of 7
U: \Position Papers \Penny \CRESTVIEWCOURT.DOC
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300
SCHEDULE OF REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5503
(CRESTVIEW COURT, ORINDA) SPECIAL SEWER FACILITIES
WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for
reimbursement to installers of standard and special facilities from fees charged property owners
when they apply to connect their property to the public sewer system; and
WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement
accounts for constructed standard and special facilities; and
WHEREAS, Project 5503 sewers, the locations shown on Exhibit A of this ordinance,
incorporated in full herein by this reference, are special facilities as defined in District Code
Chapter 6.20; and
WHEREAS, reimbursement fees have been calculated by the method specified in District Code
Chapter 6.20, which calculations are summarized in Exhibit B of this Ordinance, incorporated in
full herein by this reference; and
WHEREAS, the District Board of Directors conducted a properly noticed public hearing to
receive comments on the proposed reimbursement fees at its regularly scheduled meeting on
April 1, 2004, and at that meeting continued the matter; and
WHEREAS, the District Board of Directors conducted a continued public hearing on June 3,
2004.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does
ordain as follows:
Section 1
Reimbursement fees applicable to properties that are tributary to Project 5503 special
sewer facilities designated on Exhibit A are hereby established. Said reimbursement
fees, which shall be consecutively added to District Code Section 6.20.300 Schedule of
Reimbursement Fees, have been calculated in the manner set forth in District Code
Chapter 6.20 and shown in Exhibit B of this ordinance. The reimbursement fees for
properties that are tributary to the project as cited above shall be as follows:
WPosition Papers \Seitz \CONDUCT HEARING ADOPT ORD Attach 1( #2).DOC
Page 4 of 7
District
Description of Facility
Allowable
Number
Reimbursement
Project
Actual or
of RUEs
Fee per Unit
Number
Estimated
Cost
5503
1 Crestview Court, Orinda
1 $17,200.32
4
$4,300.08
Section 2
The reimbursement fees set forth herein shall be administered, adjusted and collected
according to the provisions of District Code Chapter 6.20.
Section 3
Exhibits A and B hereto shall not be incorporated into the District Code; however, copies
of same shall be maintained in the District offices and made available for inspection
during the periods when the subject reimbursement fees is in effect.
Section 4
This ordinance shall be a general regulation of the District and shall be published once in
the Contra Costa Times, a newspaper of general circulation within the District, and shall
be effective on the eighth calendar day following such publication.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary District on
the 3rd day of June 2004, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
COUNTERSIGNED:
Secretary of the District,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm, Counsel for the District
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Page 5 of 7
11
J
LOCATION MAP
II
I
N.T.S.
Ce;t=l Contra Costa
tary District
Prepared by Engineering Support Sectic
SITES
JEW L CT
1
LEGEND:
Q MANHOLE
N
/ - - -- EXISTING SEWER LINE
REIMBURSEMENT
8" -5503 SEWER LINE, PIPE SIZE,
JOB NUMBER
300 REIMBURSEMENT AREA
FEET BOUNDARY
Exhibit
REIMBURSEMENT AREA BOUNDARY MAP
PROJECT 5503 A
CRESTVIEW CT, ORINDA, CA
Page 6 of 7
EXHIBIT B
Reimbursement Fee Calculation
Project 5503, Crestview Court, Orinda
"Special Facility" Reimbursement Costs
Construction $39,206.00
Engineering $11,502.00
District Fees $3,293.00
$54,001.00
Cost per Linear Foot @ 184 L.F. $293.48
Reimbursable Cost per Linear Foot $93.48
Total "Special Facility" Reimbursable Cost $17,200.32
Number of Potential Connections to "Special Facility"
4 Residential Unit Equivalents (RUE)
"Special Facility" Reimbursement per Unit (RUE)
$17,200.32 / 4 RUE = $4,300.08 / RUE
Properties to which Special Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
8 Crestview Court
272- 150 -005
One
No
Yes
10 Crestview Court
1 272- 150 -006
One
No
Yes
11 Crestview Court
272- 160 -009
One
No
Yes
25 Crestview Court
272 - 160 -015
One
Yes
Page 7 of 7
CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 2004-
2005 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND
BUDGET AND SELF - INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 2004-2005,2005-2006,2006-2007 SEWER SERVICE
CHARGE RATES, AND ON PLACING THE SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
SUGGESTED AGENDA
June 3, 2004
President Lucey to indicate that separate Public Hearings will be
conducted. The purpose of the hearings will be to obtain public comment
regarding:
Approval of the 2004 -2005 Operations and Maintenance (O &M) Budget,
Debt Service Fund Budget and Self- Insurance Fund Budget and
establishment of the 2004 -2005, 2005 -2006 and 2006 -2007 Sewer
Service Charge rates.
Collection of the 2004 -2005 Sewer Service Charges on the County tax
roll.
II. President Lucey to call for staff report on O &M Budget, Debt Service Fund
Budget, Self- Insurance Budget, and Sewer Service Charge.
A. Introduction
B. O &M Budget
C. Debt Service Fund Budget
D. Self- Insurance Budget
E. Sewer Service Charge
F. Board discussion
III. President Lucey to proceed with the first Public Hearing -- Approval of the
2004 -2005 O &M Budget, Debt Service Fund Budget and Self- Insurance
Fund Budget and establishment of the 2004 -2005, 2005 -2006 and 2006 -2007
Sewer Service Charge rates. (Four votes required for approval.)
A. Public Hearing
1. Open Public Hearing
SABUDGET\2004 -2005 O &M- Self - Public Hearing.doc
2. Receive Public Comment
3. Close Public Hearing
B. Board deliberation, leading to: Approval of the 2004 -2005 O &M Budget,
Debt Service Fund Budget and Self- Insurance Fund Budget and
establishment of the 2004 -2005, 2005 -2006 and 2006 -2007 Sewer
Service Charge rates,
or
Request additional information be assembled by District staff
IV. President Lucey to proceed with the Public Hearing -- Collection of the
2004 -2005 Sewer Service Charges on the County tax roll.
A. Public Hearing
1. Open Public Hearing
2. Receive Public Comment
3. Close Public Hearing
B. Board deliberation and decision
SABUDGET\2004 -2005 O &M- Self - Public Hearing.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 5.b. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
2004 -2005 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND
BUDGET AND THE SELF - INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 2004 -2005, 2005 -2006 AND 2006 -2007 SEWER
SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE
CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
Submitted By:
DEBBIE RATCLIFF, CONTROLLER
Initiating Dept. /Div.:
ADMINISTRATIVE /FINANCE &
ACCOUNTING
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
"usAfaves
Charles
General
ISSUE: The District Code and State law require holding Public Hearings for theL
establishment of the Sewer Service Charge rates for the next three years and on
placing the current Sewer Service Charges on the County tax roll for collection.
Although not required by law, the District will hold a public hearing to receive public
comment on the 2004 -2005 Operations and Maintenance Budget, Debt Service Fund
Budget and the Self- Insurance Fund Budget.
RECOMMENDATION: Conduct two separate Public Hearings and upon their
respective conclusions, take the following actions, if considered appropriate:
Approve the 2004 -2005 Operations and Maintenance Budget (0 &M), Debt
Service Fund Budget and Self- Insurance Fund Budget and approve an
ordinance which establishes the 2004 -2005 Sewer Service Charge rate
schedule of $280 per residential unit, and establishes an increase of $8 for fiscal
year 2005 -2006 and an increase of $9 for fiscal year 2006 -2007.
Approve a resolution authorizing collection of the 2004 -2005 Sewer Service
Charges on the County tax roll.
FINANCIAL IMPACTS: The draft 2004 -2005 0 &M Budget is based on a $8 rate
increase in the Sewer Service Charge for a total of $280 per residential unit, allocating
$204 to Operations and Maintenance and $76 to the Sewer Construction Fund to
partially offset the deficit spending budgeted in the Capital Improvement Budget. This
Page 1 of 9
S:\ ADMIN \POSPAPER \O &MSelf05- 04.doc
POSITION PAPER
Board Meeting Date: June 3, 2004
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
2004 -2005 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND
BUDGET AND THE SELF - INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 2004 -2005, 2005 -2006 AND 2006 -2007 SEWER
SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE
CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
would result in a budgeted decrease to O &M reserves at fiscal year end of $1,751,000
for a projected 0 &M reserve balance at June 30, 2005 of $8,997,000.
Deficit spending would continue for the capital program with further reduction of the
Sewer Construction Fund balance. An $8 Sewer Service charge increase for fiscal
year 2004 -2005 would generate approximately $1,250,000 in additional revenue to be
allocated between O &M and the Sewer Construction Fund.
ALTERNATIVES /CONSIDERATIONS: Sewer Service Charge rate increases for the
next three years, as well as public input, will be considered by the Board. If an $8
increase in the Sewer Service Charge is not approved for fiscal year 2004 -2005, the
result would be a further reduction in the O &M reserves and the Sewer Construction
Fund balance. The O &M Budget would be modified as well to reflect the Board's
decision and would be re- submitted for adoption at the June 17, 2004 Board Meeting.
Addressing the second issue before the Board, the Sewer Service Charge could be
collected through direct billings by the District. However, this would require additional
labor and benefit costs. The Sewer Service Charge has been collected on the County
tax roll since the inception of the service charge in 1976. Staff believes that collection
on the tax roll provides the most economical and efficient means for the District to
collect these charges.
BACKGROUND: The 2004 -2005 Operations and Maintenance Budget was submitted
for review at the May 20, 2004 Board Meeting. A detailed presentation was made to
the Board at that meeting and a copy of the overheads used is attached (see
Attachment 1).
A legal notice was published in the Contra Costa Times for the June 3, 2004 Public
Hearing to receive public comment on the 2004 -2005 Operations and Maintenance
Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, to consider
changes to the rates for sewer service, and for collection of the 2004 -2005 Sewer
Service Charges on the County tax roll. Also, approximately 95,600 post cards
indicating a proposed three year sewer service charge increase were mailed to
properties in our service area. As of May 28, 2004, a total of 38 telephone calls,
emails, and letters have been received (see Attachment 2).
Page 2 of 9
S:\ ADMIN \POSPAPER \08MSeIf05- 04.doc
POSITION PAPER
Board Meeting Date: June 3, 2004
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
2004 -2005 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND
BUDGET AND THE SELF- INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 2004 -2005, 2005 -2006 AND 2006 -2007 SEWER
SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE
CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
It is recommended that two separate hearings be held to consider the matters
described.
Hearing to receive public comment on the 2004 -2005 Operations and Maintenance
(OW Budget , Debt Service Fund Budget and Self- Insurance Fund Budget, and
for the establishment of the Sewer Service Charge Rate for 2004 -2005 of $280 and
up to $288 and $297 for fiscal years 2005 -2006 and 2006 -2007 respectively:
The 2004 -2005 O &M Budget and Debt Service Fund Budget were submitted to
the Board of Directors for initial review at the May 20, 2004 Board Meeting and
the Self- Insurance Fund Budget was presented at the April 15, 2004 Board
Meeting. All three are scheduled for approval at the June 3, 2004 Board
Meeting. Upon approval of the three budgets, and determination of adequate
levels of reserves, the Board must establish the 2004 -2005 Sewer Service
Charge rates. The Board will also consider establishing a Sewer Service
Charge rate increase of $8 for fiscal year 2005 -2006 and $9 for fiscal year 2006-
2007. Future rates will be based on the District's financial condition and
revisited each year.
Hearing to consider collection of the 2004 -2005 Sewer Service Charges on the
County tax roll:
The law requires that a Public Hearing be held each year before the Sewer
Service Charge can be placed on the County tax roll. The Sewer Service
Charge has been collected on the County tax roll since inception of the service
charge in 1976. Collection on the tax roll provides the most economical and
efficient means for the District to collect the charges for approximately 104,000
accounts.
Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for
collecting the Sewer Service Charge on the tax roll. The County fee, which
approximates $87,000 annually, is still more economical than the alternative of direct
billing by the District.
S:\ADMI N\POS PAP ER \0 &MS005- 04.doc
Page 3 of 9
POSITION PAPER
Board Meeting Date: June 3, 2004
subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE
2004 -2005 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND
BUDGET AND THE SELF - INSURANCE FUND BUDGET AND FOR THE
ESTABLISHMENT OF THE 2004 -2005, 2005 -2006 AND 2006 -2007 SEWER
SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE
CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION
RECOMMENDED BOARD ACTION: Conduct two separate Public Hearings and upon
their respective conclusions, take the following actions, if considered appropriate:
Approve the 2004 -2005 Operations and Maintenance Budget, Debt Service
Fund Budget and Self- Insurance Fund Budget and approve an ordinance
establishing the 2004 -2005 Sewer Service Charge rate at $280 and establishing
an $8 increase in the Sewer Service Charge for 2005 -2006, and an increase of
$9 for 2006 -2007.
• Approve a resolution authorizing collection of the 2004 -2005 Sewer Service
Charges on the County tax roll.
Page 4 of 9
S:\ ADMIN \POSPAPER \O &MSelf05- 04.doc
ORDINANCE NO.
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ESTABLISHING THE SEWER SERVICE CHARGES
FOR FISCAL YEARS 2004 -2005, 2005 -2006, 2006 -2007
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program to finance the services and facilities furnished by the District, and
WHEREAS, the Board of Directors of the District has reviewed the present sewer
service charge rate schedule and has determined that the residential annual sewer
service charge rates should be increased by an amount of $8.00 each year for the first
two years, and increased by an amount of $9.00 for the third year, beginning in Fiscal
2004 -2005. Non - residential rates will be increased proportionally based on Residential
Unit Equivalents (RUE) factors.
WHEREAS, in adopting this Ordinance, the Board of Directors finds that:
a. Written notices of the proposed increase in sewer service charge rates
were sent by first class U.S. mail to every owner of property connected in the
District at least 45 days prior to the Public Hearing on the proposed increase
conducted on June 3, 2004.
b. All written protests against the proposed increase in the sewer service
charge, including those provided in person, by facsimile, email and U.S. mail,
were considered and tallied at the Public Hearing conducted on June 3, 2004,
and the District was not presented with protests by a majority of the owners of
the identified parcels affected by this change.
c. The amount of the charge imposed does not exceed the proportional cost of
the service attributable to the properties receiving service and the charge is
only imposed on those properties actually receiving service or for those which
service is immediately available.
d. This action is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Section 15273 (a) (1-4) of the
District CEQA Guidelines.
Page 5 of 9
NOW THEREFORE, BE IT ORDAINED by the Board of Directors of the
Central Contra Costa Sanitary District as follows:
Section I.
The 2004 -2005, 2005 -2006 and 2006 -2007 rates for Sewer Service Charges for users
of the District System will be initiated for the fiscal year beginning July 1, 2004,
increased as indicated on July 1, 2005 and July 1, 2006, and shall continue thereafter in
effect until further action of the Board of Directors. The following chart displays the
residential and non - residential charges for the years indicated:
CCCSD SEWER SERVICE CHARGE BY USER
User Group
Fiscal Year
2004-2005
Fiscal Year
2005-2006
Fiscal Year
2006 -2007
Residential
$280.00
$288.00
$297.00
Rate per living unit: Single Family
Dwellings, Mobile Home, Townhouses,
Condominium Units, Multi-Family Units
Residential Living Units served by one or
both of the Lawrence Rd. Pumping
Stations (until the stations are
decommissioned
$401.00
$413.00
$426.00
Commercial / Non - Industrial
$7.16
$7.37
$7.60
(Rates per Hundred Cubic Feet)
Bakeries
Supermarkets w /garbage disposals
$5.41
$5.57
$5.74
Mortuaries
$5.10
$5.25
$5.41
Restaurants
$5.30
$5.46
$5.63
Others
$2.60
$2.68
$2.76
Minimum Annual Charge
$292.00
$301.00
$310.00
Industrial
$1,428.00
$1,471.00
$1,517.00
Flow per million gallons
Biochemical Oxygen (demand per
1,000 lbs. )
$596.00
$614.00
$633.00
Suspended Solids per 1,000 lbs.
$425.00
$438.00
$452.00
Demand per million gallons per day
$171,612.00
$176,760.00
$182,284.00
Minimum Annual Charge
$292.00
$301.00
$310.00
Special Discharge Permits &
Contractual Agreements I
Determined
Individually
Determined
Individually
Determined
Individuall
Page 6 of 9
CCCSD SEWER SERVICE CHARGE BY USER
User Group
Fiscal Year
2004-2005
Fiscal Year
2005-2006
Fiscal Year
2006-2007
Institutional
$2.60
$2.68
$2.76
Churches
Schools
$2.60
$2.68
$2.76
Fraternal & Service Organizations
$2.60
$2.68
$2.76
Local & State Institutions
$2.60
$2.68
$2.76
Other Tax Exempt (Except Federal)
$2.60
$2.68
$2.76
Federal Institutions
$2.60
$2.68
$2.76
Utilities with Special Tax Status
$2.60
$2.68
$2.76
Independent Living Facilities, Rest Homes,
& Convalescent Hospitals
$2.60
$2.681
$2.76
Minimum Annual Charge
$292.00
$301.00
$310.00
Section 2.
The Board of Directors shall consider the District's proposed budget, the financial
condition, projected capital and energy costs, as well as other factors which bear on the
revenue requirements of the District during the Spring of 2005 and 2006 to determine
whether the increases set forth herein for those years continue to be necessary. If the
District Board concludes that lesser increases for either the fiscal year of 2005 or 2006
will produce adequate revenues for the respective fiscal years, the Board will take
appropriate action at the time to reduce the rates herein for fiscal year 2005 or 2006, or
both.
Section 3.
This ordinance shall be published once in the Contra Costa Times, a newspaper of
general circulation within the Central Contra Costa Sanitary District, and shall be
effective July 1, 2004.
Page 7 of 9
PASSED AND ADOPTED this 3`d day of June 2004, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to Form:
Kenton L. Alm
Counsel for the District
Page 8 of 9
RESOLUTION NO.
A RESOLUTION DIRECTING THAT THE 2004 -2005
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operation and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users: and
WHEREAS, the District Code provides that the District may elect to collect
current and delinquent charges on the tax rolls as provided by Sections 5470 and
following of the Health & Safety Code; and
WHEREAS, it is considered to be economically and efficient to continue the
existing practice and collect the Sewer Service Charges for the 2004 -2005 fiscal year
on the county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the 2004 -2005 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
PASS AND ADOPTED this 3rd day of June, 2004, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NAYS: Members
ABSENT: Members
Countersigned:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Secretary of the Central Contra Costa Sanitary
District, County of Contra Costa, State of
California
Approved as to form:
Kenton L. Alm
District Counsel
SAADMURATCLIFRRESOLUTION 20042005sewerservicecharges.doc Page 9 Of 9
Attachment 1
2004 -2005 O &M BUDGET
ASSUMPTIONS
REVENUE ASSUMPTIONS:
Sewer Service Charge - $280
$204 Allocated to O&M
$76 Allocated to Sewer Construction
Property Tax Revenue Budgeted = $4.2 Million
$3.9 Million in Property Tax Revenue Shifted to Debt Service Fund
EXPENSE ASSUMPTIONS:
Bond Debt Service Expense Shifted to Debt Service Fund
S:\ ADMIN\ RATCLIFF \Budget.Overheads.2004.doc
O&M REVENUES, EXPENSES, AND RESERVES
FISCAL YEAR 2002 -2003 THROUGH 2004 -2005
(000 Omitted)
Revenues:
Sewer Service Charge
City of Concord
Other
Total Revenues
Expenses:
Total Net Expenses
Fund Balance -
Beginning Of Year
Revenues Over Expenses
Fund Balance -
End Of Year
Sewer Service Charge Rate
(O &M Portion Only)
Total Sewer Service Charge
Sewer Service Equivalent
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
2002 -2003 Current 2004 -2005
Actual Projected Budget
2003 -2004
$31,965
$34,002
$31,883
6,322
7,100
7,550
3,235
3,568
2,707
41,522
44,670
42,140
38,694
42,923
43,891
6,172
9,000
10,747
2,828
1,747
(1,751)
9,000
10,747
8,996
$207
$218
$204
$248 $272 $280
156,291
OPERATING AND MAINTENANCE
2003 -2004 BUDGET COMPARED TO 2004 -2005 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/03
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
2003 -2004 2004 -2005
Budget Budget
$42,986 $42,140
44,033 43,891
1 047 1 751
$8,997
Increase
(Decrease)
(217o)
(.3%)
KEY LABOR COSTS
(000 Omitted)
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
2003 -2004
2004 -2005
Increase
Budget
Budget
(Decrease)
Salaries & Wages
$18,392
$19,426
$1,034
Retirement
5,519
5,535
16
Medical Insurance
3,563
3,725
162
Dental Insurance
664
624
(40)
Workers' Compensation
528
525
(3)
Vacancy Factor
0
(218)
(218)
Capitalized Adm.
Overhead
(1,968)
(2,295)
(327 )
All Other
1,969
2,036
67
Total Labor Costs
28 667
29 358
691
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
KEY INCREASES 2003 -2004 BUDGET
TO 2004 -2005 BUDGET
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
Dollar Increase
(Decrease)
% Increase
2003 -2004 Budget
$44,033,397
Salaries
1,033,352
5.6
Benefits
(342,418)
(3.3)
Chemicals
15,000
1.4
Utilities
195,050
5.1
Repairs & Maintenance
62,031
2.3
Hauling & Disposal
(111,000)
(10.1)
Professional & legal
73,995
24.4
Outside Services
(85,619)
(4.0)
Self Insurance
25,000
11.1
Materials & Supplies
(147,015)
(9.0)
Bond Interest Payment
(1,101,115)
(100)
All Other
240,256
19.1
2004 -2005 Budget
$43,890,914
(.3 %)
S:\ADMIN\RATCLIFF\Budget.Overheads.2004.doc
DEBT SERVICE FUND
2004 -2005 BUDGET
Revenue
Debt Service
Interest Expense
Principal Payments
TOTAL
Net to be Returned
to Sewer Construction Fund
S:\ ADMIN\ RATCLIFF \Budget.Overheads.2004.doc
$3,905,000
1,776,000
2,125,000
$3,901,000
$4,000
Attachment 2
SEWER SERVICE CHARGE PROPOSED INCREASE
JUNE 35 2004 PUBLIC HEARING
95,576 NOTICES MAILED
Written Responses as of May 25, 2004
E -Mails and Letters of Support 3
E -Mails and Letters of Opposition 15
E -mails with Questions /Comments 4
Written Responses to Date 22
Telephone Calls received as of May 25, 2004
Calls in Support/Accepting Increase 1
Calls in Oppositions 5
Calls with Questions 9
Hangups /No Message Left 1
Telephone Calls to Date 16
TOTAL RESPONSES AS OF MAY 25, 2004 38
TOTAL SUPPORTING
TOTAL OPPOSING
4
20
TOTAL QUESTIONS /NO MESSAGES 14
1
2
C
SEWER SERVICE CHARGE PROPOSED INCREASE
JUNE 3, 2004 PUBLIC HEARING
Letters and Emails of Support
Ralph Wood
164 Springside Road
Walnut Creek, CA 94597
Mr. Doug Crawford
3187 Lucas Drive
Lafayette, CA 94549 -5560
Dr. Evaldo L. Kothny
3016 Stinson Circle
Walnut Creek, CA 94598 -3621
Received April 9, 2004
Received April 12, 2004
Received April 14, 2004
Letters and Emails of Opposition
1. M. Little
104 Brookline Street
Moraga, CA 94556
2. Elroy F. Holtmann
3144 Ramada Court
Lafayette, CA
3. Mr. and Mrs. A. E. Givens
P. O. Box 769
Alamo, CA 94507
4. E. Katherine Hall
Walnut Creek, CA
5. James Qiu
332 Mare Lane
San Ramon, CA 94583
6. Mike Favetti
Martinez, CA
Received April 8 and 9, 2004
Received April 8, 2004
Received April 9, 2004
Received April 11, 2004
Received April 13, 2004
Received April 13, 2004
7.
Ms. Millie Woodruff
Received April 16, 2004
349 Scarlet Oak Court
Pleasant Hill, CA 94523
8.
Alice Keane
Received April 16, 2004
9.
Gurdip Birdee
Received April 19, 2004
10.
Paige Meyer
Received April 22, 2004
11.
Frank Burroughs
Received April 26, 2004
1637 Siskiyou Drive
Walnut Creek, CA 94598
12.
Annette Poon
Received April 26, 2004
Walnut Creek, CA
13.
Mike Gray
Received May 5, 2004
438 Odin Drive
Pleasant Hill, CA 94523
14.
Christine Armson
Received May 11, 2004
15.
John Fitzgerald
Received May 16, 2004
Letters and Emails with Questions, Comments
1. Ulrich Luscher Received April 11, 2004
2. Carl McCormick Received April 13, 2004
3. Nancy Caranica Received May 24, 2004
4. Tom and CZ Turner Received May 26, 2004
Central Contra Costa San.cary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 7.d. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO K. J.
WOODS CONSTRUCTION, INC. FOR M3 SAG RENOVATION, DISTRICT
PROJECT NO. 5630
Submitted By: Initiating Dept. /Div.:
Andrew Antkowiak Engineering / Capital Projects
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
tkowiak ilecki B. Brennan A. Farrell
ISSUE: On May 25, 2004, sealed bids were received and opened for M3 Sag
Renovation, DP 5630. The Board of Directors must authorize award of the contract or
reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract to K. J. Woods
Construction, Inc.
FINANCIAL IMPACTS: Approximately $798,000 including bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: A 200 -foot section of the M -3 line, a 36 -inch gravity sewer, has
settled several feet creating a debris trap. The sag has also caused the Hydrogen
Sulfide gas concentration in the upstream reach to rise to lethal levels. The construction
of this project will abandon the existing settled portion and construct a new 36 -inch
sanitary sewer with manholes in Waterbird Way in the Contra Costa County area.
Plans and specifications for this project were produced by District staff. The
engineering estimate for construction is $350,000. The project was advertised on April
24 and May 4, 2004. Two sealed bids ranging from $628,000 to $699,300 were
received and publicly opened on May 25, 2004. A summary of these bids is shown in
Attachment 2. Staff conducted a commercial and technical evaluation of these bids and
has determined that K. J. Woods Construction, Inc. is the lowest responsive and
responsible bidder with a bid amount of $628,000.
Construction management, construction contract administration, and daily construction
inspection will be performed by District staff. Geotechnical construction support
services will be provided by DCM /Joyal Engineering.
U:\Admin\Antkowiak \POSITI -1.DOC Page 1 of 5
POSITION PAPER
Board Meeting Date: June 3, 2004
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO K. J.
WOODS CONSTRUCTION, INC. FOR M3 SAG RENOVATION, DISTRICT
PROJECT 5630
The total authorized budget is $370,700. The allocation of funds required to complete
this project, as shown in Attachment 3, is $772,000. The M3 Sag Renovation Project is
included in the Fiscal Year 2003 -2004 Capital Improvement Budget on page CS -46.
Program Coordinator for Collection System Capital projects has reviewed the
expenditure requirements for this allocation and has determined that they are
consistent with the Capital Improvement Budget and Plan.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15282(1), since it involves
construction of a pipeline less than one mile in length in a public right -of -way. Approval of
this project will establish the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $628,000 for the M3 Sag Renovation, DP 5630, to K. J. Woods Construction,
Inc. the lowest responsive and responsible bidder.
UAAdmin\Antkowiak \POSITI -1. DOC Page 2 of 5
ATTACHMENT 2
M3 SAG RENOVATION
DISTRICT PROJECT NO. 5630
SUMMARY OF BIDS
PROJECT NO.: 5630 DATE: MAY 25, 2004
PROJECTS NAME: M3 SAG RENOVATION
LOCATION: WATERBIRD WAY, MARTINEZ, CALIFORNIA ENGINEER EST.: $350,000
No
BIDDER
Name & address
BID PRICE
1
K. J. Woods Construction, Inc. San Francisco, CA 94112
$628,000
2
California Trenchless, Inc. Hayward, CA 94545
$699,300
3
4
5
6
BIDS OPENED BY Joyce E. Murphy
DATE May 25, 2004 SHEET NO. 1 OF 1
CADOCUME- 1 \GMCCLE -1 \LOCALS -1 \Temp \POSITI -1.DOC Page 4 of 5
ATTACHMENT 3
M3 SAG RENOVATION
DISTRICT PROJECT NO. 5630
POST -BID / PRE - CONSTRUCTION ESTIMATE
Percent of Estimated
ITEM DESCRIPTION Amount Construction Cost
1 CONSTRUCTION
a. Construction Contract $628,000
b. Contingency at 15% $94,000
TOTAL CONSTRUCTION $722,000 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Project Management and Administration $4,000
- Construction Inspection $38,000
SUBTOTAL $42,000 6%
3 CONSULTANT SERVICES
- Geotechnical construction support
$10,000
- lab analysis of groundwater and soil
$1,000
- Material and Construction Testing
$5,000
SUBTOTAL
$16,000
2%
4 ENGINEERING SERVICES DURING CONSTRUCTION
a. District Forces
- Public relations
$1,000
- Survey
$5,000
- Record drawings
$2,000
- Operations Department
$5,000
b. Other
- County Permit and inspection
$5,000
SUBTOTAL
$18,000
2%
5 PREBID EXPENDITURES (PLANNING AND DESIGN)
$99,000
14%
6 TOTAL PROJECT COST
$897,000
124%
7 FUNDS ALLOCATED TO DATE
$125,000
8 ALLOCATION REQUIRED TO COMPLETE PROJECT
$772,000
9 TOTAL ADDITIONAL EXPENDITURES IF CONTRACT IS
AWARDED
$798,000
G15630_M3 Sag \Design Phase\2.1_PP \Position Paper - Award.doc Page 5 of 5
Central Contra Costa San.,Lary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004 No.: 7.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE PIPING
RENOVATIONS AND REPLACEMENT PROJECT, PHASE 2, DISTRICT
PROJECT 7208
Submitted By. Initiating Dept. /Div.:
Gary E. Rathunde Engineering / Capital Projects
Associate Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
loti
G. �R�athwd, B W. Brennan A. Farrell Charles W. atts, /
General Manage� /
ISSUE: On May 18, 2004, sealed bids were received and opened for the Piping
Renovations and Replacement Project, Phase 2, District Project No. 7208. The Board
of Directors must authorize award of the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract to Kaweah
Construction Company.
FINANCIAL IMPACTS: Approximately $1,047,000 including bid price, contingency and
construction management.
ALTERNATIVES /CONSIDERATIONS: Authorize award of a construction contract.
The alternative would be to reject all bids.
BACKGROUND: During the 5A project, numerous piping systems were installed
throughout the treatment plant. These pipes carry the processed wastewater, sludge,
steam, air, and other utility services between the various sections of the plant. These
pipes have been in place for almost thirty years. Some of these pipes are leaking due
to corrosion. Failure of such piping will adversely impact treatment plant operations.
Phase 1 of this project (DP #7183) renovated or replaced various piping systems
including replacement of the service air line from the compressor to the air driers,
replacement of the main service air header, modification and replacement of piping
between the grit pumps and classifiers, replacement of return activated sludge (RAS)
Page 1 of 6
POSITION PAPER
Board Meeting Date: June 3, 2004
subject AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE PIPING
RENOVATIONS AND REPLACEMENT PROJECT, PHASE 2, DISTRICT
PROJECT 7208
suction header piping, modification of the scum piping to reduce blockages, and
downsizing the recycled water meter.
This Phase 2 project will renovate or replace deficient portions of the following piping
systems: leaking and corroded valves on the centrifuge feed pumps in the Solids
Conditioning Building; piping, flow meter, and valves at the sludge grinders in the
Sludge Control Building; seal water piping in the Primary Tank west gallery area; air
and seal water piping for Dissolved Air Flotation (DAF) Recycle Pumps; renovation of
the centrate pipelines in the Solids Conditioning Building; renovating sections of the
Standby Effluent Pump discharge piping; and replacing corroded sections of the
Northwest and South Sump Pump piping. Attachment 1 shows the locations of the
Project work.
Plans and specifications for this project were produced by District staff. The engineer's
pre -bid estimate for the construction cost was $640,000. The project was advertised
on April 23 and 28, 2004. Two (2) bids, one for $836,638 and the other one for
$1,070,500, were received and publicly opened on May 18, 2004. A summary of these
bids is shown on Attachment 2. The apparent low bid was from Kaweah Construction
Company in the amount of $836,638.
Staff conducted a commercial and technical evaluation of these bids and has
determined that Kaweah Construction Company is the lowest responsible and
responsive bidder.
District staff will perform construction management, inspection, and construction
contract administration.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$1,047,000. The Piping Renovations and Replacement Project, Phase 2, is included in
the 2003 -2004 Capital Improvement Budget on pages TP -58 and TP -59. Staff has
determined that there are adequate funds in the Capital Improvement Budget and Plan
for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to an existing sewage facility with no increase in capacity. Approval of this
award establishes the Board of Directors' independent finding that this project is
exempt from CEQA.
Page 2 of 6
POSITION PAPER
Board Meeting Date: June 3, 2004
subject. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE PIPING
RENOVATIONS AND REPLACEMENT PROJECT, PHASE 2, DISTRICT
PROJECT 7208
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $836,638 for the Piping Renovations and Replacement Project, Phase 2,
DP 7208, to Kaweah Construction Company the lowest responsible and responsive
bidder.
Page 3 of 6
0
0
0
N
T
U �
V �
o 150 300
FEET
AREA 5 - PUMP &
BLOWER BLDG.
S /
UMP
S
AREA 4 - DAF
RECYCLE PUMPS
17
AREA 3 - WEST GALLERY
Central Contra costa PIPING RENOVATIONS AND REPLACEMENT Attachment
Sanitary District
PROJECT, PHASE 2
' District Project 7208
Project Area Locations
Page 4 of 6
ATTACHMENT 2
PIPING RENOVATIONS AND REPLACEMENT PROJECT, PHASE 2
DISTRICT PROJECT NO. 7208
SUMMARY OF BIDS
PROJECT NO.: 7208 DATE: MAY 18, 2004
PROJECT NAME: PIPING RENOVATIONS AND REPLACEMENT PROJECT, PHASE 2
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $640,000
No
BIDDER
BID PRICE
Name & address
1
Kaweah Construction Company
PO Box 4378
$836,638
Fresno, CA 93744
2
S.R. Hamilton Construction Inc.
309 Houston Court
$1,070,500
Danville, CA 94526
3
$
4
$
5
$
BIDS OPENED BY /s/ Joyce Murphy DATE May 18, 2004
Page 5 of 6
ATTACHMENT 3
PIPING RENOVATION AND REPLACEMENT PROJECT, PHASE 2
DISTRICT PROJECT NO. 7208
POST - BID / PRE - CONSTRUCTION ESTIMATE
% of
No. Item Description Amount Estimated
Construction
Cost
1 CONSTRUCTION
a. Construction Contract
$837,000
b. Contingency at 15%
$126,000
TOTAL CONSTRUCTION
$963,000
2 CONSTRUCTION MANAGEMENT BY DISTRICT STAFF
- Construction Management and Inspection $144,000
- Project Engineering /Operations Department $25,000
TOTAL CONSTRUCTION MANAGEMENT
$169,000
3 TOTAL CONSTRUCTION PHASE COST
$1,132,000
4 TOTAL PREBID EXPENDITURES
$65,000
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$234,000
6 TOTAL ESTIMATED PROJECT COST
$1,197,000
7 FUNDS AUTHORIZED TO DATE
$150,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$1,047,000
100%
18%
118%
7%
24%
124%
Page 6 of 6
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 3, 2004
Type of Action: REJECT ALL BIDS
No.: 7.c. BIDS AND AWARDS
subject. REJECT ALL BIDS FOR THE ROSSMOOR SEWER IMPROVEMENT
PROJECT, PHASE 9, DISTRICT PROJECT 5724
Submitted By. Dave Baldi, Initiating Dept /Div.:
Senior Engineering Assistant Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v (X
D. Baldi cki W. Brennan
FAM
General
ISSUE: On May 4, 2004, bids were received and opened for the Rossmoor Sewer
Improvements Project, Phase 9 (DP 5724). The Board of Directors has 50 days to
accept or reject all bids.
RECOMMENDATION: Staff recommends rejection of all bids and rebidding the project
due to legal matters raised relative to the pipe bursting process.
FINANCIAL IMPACTS: No significant financial impact is anticipated with respect to
rebidding the project, however, the new bids may not be as favorable to the District.
ALTERNATIVES /CONSIDERATIONS: Accept the current low bid and award the
contract to K. J. Woods Construction Company.
BACKGROUND: The Board of Directors approved an agreement regarding the District
taking over maintenance of private sewer mains within the Rossmoor community in
1995. Under the terms of this agreement, new manholes and rodding inlets are being
constructed and necessary repairs are being made to the existing sewers so they may
be accepted by the District. This project is being financed by the allocation of a portion
of the Capital Improvement fees paid by the Rossmoor Developer, Shea Homes, and a
portion of the sewer service charges paid by the owners in Rossmoor. The first eight
phases of construction were completed from 1995 through 2003.
The plans and specifications for the ninth phase of the project (see Attachment 1 for
map) were prepared by District staff. The engineer's estimate for construction of
U:\Marnie \5724RejectBids.DOC Page 1 of 5
POSITION PAPER
Board Meeting Date: June 3, 2004
subject: REJECT ALL BIDS FOR THE ROSSMOOR SEWER IMPROVEMENT
PROJECT, PHASE 9, DISTRICT PROJECT 5724
Phase 9 is $315,000.00. This project was advertised on April 20 and 26, 2004. A total
of four (4) sealed bids ranging from $218,000 to $349,980 were received and publicly
opened on May 4, 2004. A Summary of Bids received is shown in Attachment 2.
The Engineering Department conducted a technical and commercial review of the bids
received and determined that the low bidder, K. J. Woods Construction, is the apparent
low bidder for the amount of $218,000. If awarded, the funds required to complete this
project, as shown in Attachment 3, are $333,000 and the total Phase 9 project would be
anticipated to cost $358,000.
On May 7, 2004, District staff was made aware of a potential patent infringement
lawsuit against K. J. Woods Construction, Inc. pertaining to the pipe bursting operation.
Based upon an initial contact with a plaintiff attorney, award of the contract to
K. J. Woods and the subsequent use of the pipe bursting technology may subject the
District to a lawsuit for inducement of patent infringement which, if successful, would
entitle them to triple damages and attorney fees. Additional details will be discussed
with the Board during closed session.
Construction of the improvements to the Rossmoor sewers is included in the Fiscal
Year 2003 -2004 Capital Improvement Budget on pages CS -25 through CS -27. Staff
has conducted a cash flow analysis of the Sewer Construction Fund and concluded that
adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Action (CEQA) under District CEQA Guidelines Section 15301, since it involves
only minor alterations and repairs of existing facilities with no expansion of capacity.
Authorization of the construction contract for this project will establish the Board of
Directors' independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Reject all bids for District Project No. 5724, and
authorize staff to rebid the project.
U:\Marnie \5724RejectBids.DOC Page 2 of 5
r
0
0
Y Central Contra Costa
S Sanitary District
a '
N
ROSSMOOR SEWER IMPROVEMENT
PROJECT PHASE 9
DP 5724 page 3 of 5
Attachment
1
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5724 ROSSMOOR SEWER IMPROVEMENTS, PHASE 9 DATE May 4, 2004
LOCATION Walnut Creek California ENGR. EST. $ 315,000
BIDDER (Name, Telephone & Address)
BID PRICE
1
K. J. Woods Construction
$218,000
2625 Judah Street, No. 2
San Francisco, CA 94122 -1431
2
D'arcy and Harty Construction
$303,237
1300 Carroll Avenue
San Francisco, CA 94124
3
Pfister Excavating
$344,936
P. 0. Box 4312
Vallejo, CA 94590
4
Roto- Rooter
$349,980
195 Mason Circle
Concord, CA 94520
5
6
7
8
9
BIDS OPENED BY Joyce E Murphy DATE May 4, 2004 SHEET NO 1 OF 1
I: \Design \Position Papers \2004 \DP5724AwardContract.doc Page 4 of 5
5/5/04
ATTACHMENT 3
ROSSMOOR SEWER IMPROVEMENTS PROJECT, PHASE 9
DISTRICT PROJECT NO. 5724
POST BID /PRE- CONSTRUCTION ESTIMATE
% OF ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction Contract $218,000
2. Contingency at 20% $ 43,600
CONSTRUCTION TOTAL $ 261,600 100.0
3. Construction Management
• District Forces
Construction Management $ 4,000
Contract Administration /Inspection /Easements 44000
Easement Preparation 2,000
Design 2.000
SUBTOTAL CONSTRUCTION MANAGEMENT $ 52,000
4. Consultant/Professional Services
Material Testing $ 2,000
Arborist 1.000
SUBTOTAL CONSULTANT /PROFESSIONAL SERVICES $ 3,000
5. Engineering and Other Services During Construction
• District Forces
Record Drawings
Community Relations
Surveying
Collection System Operations
Miscellaneous /Permits
Easement Preparation
SUBTOTAL CONSTRUCTION ENGINEERING
CONSTRUCTION MANAGEMENT AND
ENGINEERING TOTAL (ITEMS 3,4 & 5):
6. Pre -Bid Expenditures (Planning and Design)
7. Total Project Cost
8. Funds Allocated to Date
9. Allocation Required to Complete Project
$ 2,000
3,000
1,000
2,000
1,000
2.000
$ 11,000
$ 66,000
$ 30,000
$357,600
$ 25,000
$332,600
20.0
0.1
5.0
25.0
9.0
137.0
hDesign \Position Papers \2004 \DP5724AwardContract.doc Page 5 of 5
5/5/04
BOARD MEETING
JUNE 31 2004
CRAIG MIZUTANI
COGENERATION UNIT
STATUS
PG &E Power = $0.105 /Kwh
# Cogeneration Power = $0.061 /Kwh
(Natural Gas cost $5.14 per decatherm
and includes value of steam)
Annual Savings (less maintenance
contract) = $950,000
1
COGENERATION UNIT
STATUS
x SOLAR TURBINES CONTRACT
■ 5 Year agreement signed in December 2000
■ 95 percent availability (18 days per year)
■ Incentive (penalty) clause
■ 4 scheduled maintenance shutdowns per
year
■ Solar Turbines responsible for unscheduled
maintenance repairs
COGENERATION UNIT
STATUS
x Unit failed May 21, 2004
# 1.5 years in service
x Replacement unit operational
June 1, 2004.
2
COGENERATION UNIT
STATUS
Excellent response by Solar Turbines
and CCCSD staff.
No increased demand charge for June.
Unit replaced under current
maintenance agreement with Solar
Turbines.
3