HomeMy WebLinkAbout04/1/2004 AGENDA BACKUPCentral Contra Costa Sar..cary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004
No.: 3.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM JANIN ASSOCIATES FOR AN
EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
MS 96 -702 IN THE CITY OF PLEASANT HILL (JOB 5209, PARCEL 2)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
M. Mullin
�i 111.1 '
J. Miyamoto -Mills
5
C. Swanson
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision MS 96 -702 that is required
for a recent public sewer extension off Janin Place in the City of Pleasant Hill (as shown
on Attachment 1). The final subdivision map and public sewer improvements have
been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5209,
public sewer improvements, and an offer of dedication from Janin Associates for an
easement shown on the recorded final map of MS 96 -702 in the City of Pleasant Hill
(Job No. 5209, Parcel 2), and authorizing staff to record the easement acceptances
with the Contra Costa County Recorder.
Page 1 of 2
UAPosition Papers \Mullin \5209AcceptSubMap.doc
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Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 3.b. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM HAROLD VINCENT LIBBEY, JR AND
CHERYL VALERIE ABCES FOR AN EASEMENT SHOWN ON THE RECORDED
FINAL MAP OF SUBDIVISION NO. 8075 IN THE UNINCORPORATED AREA OF
WALNUT CREEK (JOB 5276, PARCEL 2)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
�q2
- C"O!� toy
1",
M. I lulli5 n J. Miyamoto -Mills C. Swanson
-Qi�r
A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8075 that is required for
a recent public sewer extension in Shadow Brook Court in the unincorporated area of
Walnut Creek (as shown on Attachment 1). The final subdivision map and public sewer
improvements have been reviewed by District staff and deemed in compliance with
District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5276,
public sewer improvements, and an offer of dedication from Harold Vincent Libbey, Jr.
and Cheryl Valerie Abces for an easement shown on the recorded final map of
Subdivision No. 8075 in the unincorporated area of Walnut Creek (Job No. 5276,
Parcel 2), and authorizing staff to record the easement acceptances with the Contra
Costa County Recorder.
Page L of 2
UAPosition Papers \Mullin \5276Acceptlmpr.doc
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SUB 8075 JOB 5276 — PARCEL 2
Page 2 of 2
Central Contra Costa Sal,.dary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004
No.: 3.c. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM FOCUS REALTY SERVICES, INC. FOR
AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 8126 IN THE CITY OF LAFAYETTE (JOB 5286, PARCEL 1)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v
M. Mullin J. Miyamoto -Mills C. Swanson
Aw —
A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8126 that is required for
a recent public sewer extension in Olde Creek Place in the City of Walnut Creek (as
shown on Attachment 1). The final subdivision map and public sewer improvements
have been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5286,
public sewer improvements, and an offer of dedication from Focus Realty Services, Inc.
for an easement shown on the recorded final map of Subdivision No. 8126 in the City of
Lafayette (Job No. 5286, Parcel 1), and authorizing staff to record the easement
acceptances with the Contra Costa County Recorder.
U: \Position Papers \Mullin \5286AcceptSewerlmp.doc
Page 1 of 2
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Page 2 of 2
Central Contra Costa San,.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 3.d. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT FIRE PANEL
IMPROVEMENTS PROJECT, DISTRICT PROJECT 6155 AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept./Div.:
Edgar Lopez, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Lope B. Than
W. Brennan A.P arr LA
General
ISSUE: All contract work has been completed and accepted on the Treatment Plant
Fire Panel Improvements Project, District Project No. 6155, and the Project is now
ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
5
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is required under California Civil Code, Section 3093.
BACKGROUND: The Treatment Plant fire alarm system was installed in 1975. The
system was set in place to monitor all manual pull stations and sprinkler detectors for
the treatment plant facility. This system also includes two agent - releasing zones
designed to protect the computers in the Plant Operations Control Room and Records
Storage area. The existing fire alarm panel is obsolete and is no longer supported by
its manufacturer.
This Project replaced the obsolete panel with a current state -of- the -art unit. Other
improvements completed under this Project included the removal of abandoned panels
and devices, upgrading system devices and wiring, expanded communications to
include the Laboratory fire alarm system, added notification devices to the North
Administration area, and installed a second remote panel to the Control Room for
easier Operator access. All work was reviewed and recommended for construction by
the Contra Costa Fire Protection District (Fire District).
The Board of Directors authorized the award of a construction contract for this work in
the amount of $66,709 to Del Monte Electric Company on January 9, 2003. The
Contractor was issued a Notice to Proceed, which was effective March 3, 2003, with a
required completion date of June 30, 2003. The Contractor performed additional work
LAPosition Papers \Lopez \6155 Accept.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: April 1, 2004
suviect: ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT FIRE PANEL
IMPROVEMENTS PROJECT, DISTRICT PROJECT 6155, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
for which a time extension was given. This extra work included extensive repairs on the
old fire alarm system and wiring, special ordered equipment, code compliance, and plan
reviews by the Fire District.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $119,000. An accounting of this project costs will be provided to the
Board of Directors at project close out.
RECOMMENDED BOARD ACTION: Accept contract work for the Treatment Plant Fire
Panel Improvements Project, District Project No. 6155, by Del Monte Electric Company
and authorize the filing of the Notice of Completion.
L: \Position Papers \Lopez \6155 Accept.DOC Page 2 of 2
Central Contra Costa Sai..cary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 3.e. CONSENT CALENDAR
Type of Action: APPROVE PROJECT
subject: APPROVE CARMEL COURT SEWER RENOVATION, DISTRICT PROJECT
5499, FOR CEQA/PERMITTING PURPOSES
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S2k r�7toOD &q /`7
T. Godsey ilecki W. Brennan
ow
A. Farrell
General
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ISSUE: Board approval of the Carmel Court Sewer Renovation, District Project 5499, is
required prior to the filing of a Notice of Exception under the District's California
Environmental Quality Act (CEQA) Guidelines.
RECOMMENDATION: Approve the Carmel Court Sewer Renovation, District Project
5499.
FINANCIAL IMPACTS: The total project cost is anticipated to be $100,000; however,
this position paper only approves the project for CEQA/Permitting and does not award a
construction contract.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to
approve the project. If these renovations are not constructed, the condition of these
structures will continue to decline and may result in multiple maintenance issues.
BACKGROUND: The Carmel Court Sewer Renovation Project will rehabilitate the
protective coating on the supporting structure and the 30 -inch sewer creek crossing of
Walnut Creek near Carmel Court. This project will also address concern that has been
raised by neighboring commercial establishments regarding the pipe bridge's
appearance.
This project site must have a California Fish and Game Stream Alteration permit
secured before construction work can be commence. Attachment 1 shows the location
of the site.
The Board normally considers approval of a project and direction to file a Notice of
Exemption at the time of award of a Construction Contract. New permitting
requirements from agencies such as California Department of Fish and Game require
that completed CEQA documentation be submitted with the permit application. Since
Page 1 of 3
hDesign \Position Papers\2004 \5499 - Approve Project.doc
POSITION PAPER
Board Meeting Date: April 1, 2004
subject. APPROVE CARMEL COURT SEWER RENOVATION, DISTRICT PROJECT
5499, FOR CEQA/PERMITTING PURPOSES
this permit application process can be time consuming, Board approval of the project
and direction to file a Notice of Exemption is needed at this time.
The Carmel Court Sewer Renovation Project is included as part of the Collection
System Urgent Project Program through Fiscal year 2003 -2004 Capital Improvement
Budget (CIB) on pages CS- 42 -52. Staff has conducted a cash flow analysis of the
Sewer Construction Fund and concluded that adequate funds are available for this
project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only
alterations of existing facilities with negligible or no expansion of capacity. Authorization
of this project will establish the Board of Directors' independent finding that the project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Approve the Carmel Court Sewer Renovations
Project, District Project 5499, and direct staff to file a Notice of Exemption with the
Contra Costa County Clerk.
Page 2 of 3
hDesign \Position Papers\2004 \5499 - Approve Project.doc
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 4.a. HEARINGS
Type of Action: CONDUCT HEARING; ADOPT ORDINANCE
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO
PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5156, 5252, 5278 OR 5503
SEWERS, OR DIRECTLY CONNECT TO PROJECT 5332, 5427, 5542 OR 5635
SEWERS.
Submitted By: Initiating Dept /Div.:
Paul Seitz, Assistant Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
pa4d- v
P. Seitz J. ryamoto -Mills C. Swansoh A. Farrdl 4c
General M;
ISSUE: When a reimbursement fee is proposed for a property which could directly
connect to a "standard facility" or be tributary to a "special facility," the District Code
requires that a public hearing be held prior to the Board of Directors' consideration of
the fee for adoption.
RECOMMENDATION: Conduct a public hearing to receive comments on the proposed
ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees,
to establish reimbursement fees applicable to properties that are tributary to Project
5156, 5252, 5278 or 5503 sewers, or directly connect to Project 5332, 5427, 5542 or
5635 sewers. Adopt the Ordinance.
FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the
installer for each fee collection transaction.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Project sewers listed in the subject are both "standard facilities" and
`special facilities," as defined in the District Code. To fairly and equitably distribute the
cost for these facilities, the District Code provides for the installers to be reimbursed for
the proportion of cost allocable to other properties which directly connect to "standard
facilities" or are tributary to "special facilities" within 20 years of project acceptance by
the District.
Page 1 of 19
UAPosition Papers\ Seitz \ConductHear &AdoptOrdinance -Apr 1, 2004.doc
POSITION PAPER
Board Meeting Date: April 1, 2004
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES, TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO
PROPERTIES THAT ARE TRIBUTARY TO PROJECT 5156, 5252, 5278 OR 5503
SEWERS, OR DIRECTLY CONNECT TO PROJECT 5332, 5427, 5542 OR 5635
SEWERS.
Staff has drafted a proposed ordinance (Attachment 1) to establish reimbursement fees
for properties which connect or are tributary to the project sewers. Exhibit A -1 through
A -6 of Attachment 1 show the locations of the projects and the boundaries of properties
which could directly connect or are tributary to the project sewers. The proposed
reimbursement fee will be collected from property owners within the boundary of this
area, if and when they connect their property to the sewer system. The collected fee
will be held in separate accounts, and disbursed to the installers of the project.
Calculations of the proposed reimbursement fees are summarized in Exhibit B -1
through B -8 of Attachment 1. The fees would be charged in addition to Capacity Fees
and other District charges, such as those for permits, inspection and sewer service.
The District Code requires that reimbursement fees be adjusted at least annually to
account for the increase or decrease in value of the facilities due to inflation and
depreciation. These fees may also be adjusted to account for differences between
estimated and actual costs, and increases or decreases in the number of connections
which may connect to the facilities. However, once a particular property has connected
to the public sewer, and the fees have been paid, the District will not collect any
additional reimbursement fees for that connection, nor refund any excess
reimbursement fees which might otherwise be occasioned by these adjustments.
Appropriate notices have been posted, and published in the Contra Costa Times. In
addition, individual letter notices were mailed to the owners of all affected properties, as
required by the District Code.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on
the proposed ordinance to amend District Code Section 6.20.300 Schedule of
Reimbursement Fees, to establish reimbursement fees applicable to properties that are
tributary to Project 5156, 5252, 5278 or 5503 sewers, or could directly connect to
Project 5332, 5427, 5542 or 5635 sewers. Adopt the ordinance.
Page 2 of 19
UAPosition Papers\ Seitz \ConductHear &AdoptOrdinance -Apr 1, 2004.doc
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE TO AMEND
DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES TO ESTABLISH REIMBURSEMENT FEES
APPLICABLE TO PROPERTIES THAT DIRECTLY CONNECT TO PROJECT 5332 (SHELL
RIDGE TRAIL, WALNUT CREEK); PROJECT 5427 (CAMELIA LANE, LAFAYETTE);
PROJECT 5542 (CAMINO MONTE SOL, ALAMO) OR PROJECT 5635 (SOUTH AVENUE,
ALAMO) STANDARD SEWER FACILITIES, OR ARE TRIBUTARY TO PROJECTS 5156, 5252
AND 5278 (LAWRENCE ROAD, DANVILLE) OR PROJECT 5503 (CRESTVIEW COURT,
ORINDA) SPECIAL SEWER FACILITIES
WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20 provides for
reimbursement to installers of standard and special facilities from fees charged property owners
when they apply to connect their property to the public sewer system; and
WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement
accounts for constructed standard and special facilities; and
WHEREAS, Project 5156, 5278, 5252, 5332, 5427, 5503, 5542 and 5635 sewers, the locations
of which are shown on Exhibits A -1 through A -6 of this ordinance, incorporated in full herein by
this reference, are standard and special facilities as defined in District Code Chapter 6.20; and
WHEREAS, reimbursement fees have been calculated by the method specified in District Code
Chapter 6.20, which calculations are summarized in Exhibits B -1 through B -8 of this Ordinance,
incorporated in full herein by this reference; and
WHEREAS, a properly noticed public hearing to receive comments on the proposed
reimbursement fees was conducted at the District Board of Directors' regularly scheduled
meeting on April 1, 2004.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does
ordain as follows:
Section 1
Reimbursement fees applicable to properties that directly connect to Project 5332, 5427,
5542 or 5635 standard sewer facilities, or are tributary to Project 5156, 5252, 5278 or
5503 special sewer facilities designated on Exhibits A -1 through A -6 are hereby
established. Said reimbursement fees, which shall be consecutively added to District
Code Section 6.20.300 Schedule of Reimbursement Fees, have been calculated in the
UAPosition Papers \Seitz \ConductHear &AdoptOrd Attach 1.doc Page 3 of 19
manner set forth in District Code Chapter 6.20 and shown in Exhibit B -1 through B -8 of
this ordinance. The reimbursement fees for properties that directly connect or are
tributary to the projects as cited above shall be as follows:
District
Project
Number
Description of Facility
Allowable
Actual or
Estimated
Cost
Number
of RUES
Reimbursement
Fee per Unit
5156
Lawrence Road, Danville
$480,921.10
1,093
$441.11
5278.1
Lawrence Road, Danville
$387,302.16
1063
$364.35
5278.2
Lawrence Road, Danville
$459,434.12
547
$839.92
5252
Lawrence Road, Danville
$48,086.82
1,093
$44.00
5332
Shell Ridge Trail, Walnut Creek
$77,198.38
9
$8,577.60
5427
Camelia Lane, Lafayette
$173,406.26
7
$24,772.32
5503
Crestview Court, Orinda
$17,200.32
4
$4300.08
5542
Camino Monte Sol, Alamo
$187,859.73
10
$18,785.97
5635
South Avenue, Alamo
1 $37,932.25
4
$9,483.06
Section 2
The reimbursement fees set forth herein shall be administered, adjusted and collected
according to the provisions of District Code Chapter 6.20.
Section 3
Exhibits A -1 through A -6 and B -1 through B -8 hereto shall not be incorporated into the
District Code; however, copies of same shall be maintained in the District offices and
made available for inspection during the periods when the subject reimbursement fees is
in effect.
Section 4
This ordinance shall be a general regulation of the District and shall be published once in
the Contra Costa Times, a newspaper of general circulation within the District, and shall
be effective on the eighth calendar day following such publication.
UAPosition Papers \Seitz \ConductHear &AdoptOrd Attach 1.doc Page 4 of 19
PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary
District on the 1 st day of April 2004, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the District,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm, Counsel for the District
UAPosition Papers \Seitz \ConductHear &AdoptOrd Attach 1.doc Page 5 of 19
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Page 6 of 19
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Page 8 9f 19
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Page 8 9f 19
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Page 9 of 19
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Page 9 of 19
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Exhibit
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PROJECT 5635
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Page 11 of 1:91
EXHIBIT B -1
Reimbursement Fee Calculation
Project 5156 - Lawrence Road North Pumping Station and Forcemain
"Special Facility" Reimbursement Costs
Construction $408,585.35
Engineering $61,287.80
District Fees $12,257.56
$482,130.71
Number of Potential Connections to "Special Facility"
1093 Residential Unit Equivalents (RUE)
"Special Facility" Reimbursement per Unit (RUE)
$482,130.71 / 1093 RUE = $441.11 / RUE
Properties to which Special Facility Reimbursement Fee may apply
Street Address
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
Lawrence Road Benefit District
388
Yes
Intervening Properties
344
Yes
Wendt Ranch /Alamo Creek
331
Yes
Windemere
30
Yes
Page 12 of 19
EXHIBIT B -2
Reimbursement Fee Calculation
Project 5252 - Lawrence Road Force Main Relocation
"Special Facility" Reimbursement Costs
Construction $39,480.12
Engineering $5,922.02
District Fees $2,684.68
$48,086.82
Number of Potential Connections to "Special Facility"
1,093 Residential Unit Equivalents (RUE)
"Special Facility" Reimbursement per Unit (RUE)
$48,086.82 / 1,093 RUE = $44.00 /RUE
Properties to which Special Facility Reimbursement Fee may apply
Street Address
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
Lawrence Road Benefit District
388
Yes
Intervening Properties
344
Yes
Wendt Ranch /Alamo Creek
331
Yes
Windemere
30
Yes
Page 13 of 19
EXHIBIT B -3
Reimbursement Fee Calculation
Project 5278.1 - Lawrence Road Trunk Sewer
Project 5278.2 - Lawrence Road South Pumping Station and Force Main
"Special Facility" Reimbursement Costs
5278.1
Construction $337,253.95
Engineering $33,563.09
District Fees $16,485.12
$387,302.16
Number of Potential Connections to "Special Facility"
5278.1
1,063 Residential Unit Equivalents (RUE)
"Special Facility" Reimbursement per Unit (RUE)
5278.1
$387,302.16/1,063 RUE= $364.65/RUE
5278.2
$389,350.95
$58,402.64
$11.680.53
$459,434.12
5278.2
547 RUE
5278.2
$459,434.12/547 RUE = $839.92
Properties to which Special Facility Reimbursement Fee may apply
5778 1 - I awronea Road Trunk Sewer
Street Address
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
Lawrence Road Benefit District
388
Yes
Intervening Properties
344
1
1
Yes
Wendt Ranch /Alamo Creek
331
1
1
1 Yes
R772 7 -1 nwranrra Rnnri Smith Pumninn Station and Force Main
Street Address
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
Lawrence Road Benefit District
52
Yes
Intervening Properties
134
1
1
1 Yes
Wendt Ranch /Alamo Creek
331
Yes
W indemere
30
Yes
Page 14 of 19
EXHIBIT B-4
Reimbursement Fee Calculation
Project 4460 & 5332, Shell Ridge Trail, Walnut Creek
"Standard Facility" Reimbursement Costs
Construction - Project 4460 $13,900.00
Construction - Project 5332 $42,291.64
Engineering - Project 4460 $3,171.54
Engineering - Project 5332 $11,600.00
District Fees - Project 4460 $1,197.20
District Fees - Project 5332 $5,038.00
$77, 198.38
Number of Potential Connections to "Standard Facility"
9 Residential Unit Equivalents (RUE)
"Standard Facility" Reimbursement per Unit (RUEI
$77,198.38 / 9 RUE = $8,577.60 / RUE
Properties to which Standard Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
2040 Shell Ridge Rd.
138 - 100 -017
1
No
Yes
2050 Shell Ridge Rd.
138 - 100 -016
1
No
Yes
No address listed
138 - 100 -015
1
No
Yes
No address listed
138 - 100 -014
1
No
Yes
701 North ate Rd.
138 - 100 -009
1
No
Yes
No address listed
138- 100 -021
1
Yes
No address listed
138 - 100 -020
1
Yes
777 North ate Rd.
138 - 100 -019
1
Yes
695 North ate Rd.
138 - 100 -001
1
No
Yes
Page 15 of 19
EXHIBIT B -5
Reimbursement Fee Calculation
Project 5427- Camelia Lane, Lafayette
"Standard Facility Reimbursement Costs
Construction $138,880.00
Engineering $26,218.50
District Fees $8,307.76
$173,406.26
Number of Potential Connections to "Standard Facility"
7 Residential Unit Equivalents (RUE)
"Standard Facility" Reimbursement per Unit (RUE)
$173,406.26 / 7 RUE = $24,772.32 / RUE
Properties to which Standard Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
130 Camelia Lane
249 - 090 -001 -2
1
No
Yes
Camelia Lane
249 - 090 -002
1
No
Yes
Camelia Lane
249 - 090 -003 -8
1
Yes
Camelia Lane
249 - 090 -004 -6
1
Yes
Camelia Lane
249- 090 -005 -3
1
Yes
147 Camelia Lane
249 - 090 -006 -1
1
Yes
109 Camelia Lane
249 - 110 -011 -7
1
No
Yes
Page 16 of 19
EXHIBIT B -6
Reimbursement Fee Calculation
Project 5503, Crestview Court, Orinda
"Special Facility" Reimbursement Costs
Construction $39,206.00
Engineering $11,502.00
District Fees $3,293.00
$54,001.00
Cost per Linear Foot @ 184 L.F. $293.48
Reimbursable Cost per Linear Foot $93.48
Total "Special Facility" Reimbursable Cost $17,200.32
Number of Potential Connections to "Special Facility"
4 Residential Unit Equivalents (RUE)
"Special Facility" Reimbursement per Unit (RUE)
$17,200.32 / 4 RUE = $4,300.08 / RUE
Properties to which Special Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
.Parcel
Installer
Waive
Fee
Potential
Fee
8 Crestview Court
272- 150 -005
One
No
Yes
10 Crestview Court
1 272 - 150 -006
One
I No
I Yes
11 Crestview Court
272 - 160 -009
One
No
Yes
25 Crestview Court
272 - 160 -015
One
Yes
Page 17 of 19
EXHIBIT B -7
Reimbursement Fee Calculation
Project 5542, Camino Monte Sol, Alamo
"Standard Facility" Reimbursement Costs
Construction $177,766.93
Engineering $1,779.32
District Fees $8,313.48
$187,859.73
Number of Potential Connections to "Standard Facility"
10 Residential Unit Equivalents (RUE)
"Standard Facility" Reimbursement per Unit (RUE)
$187,859.73 / 10 RUE _ $18,785.97 / RUE
Properties to which Standard Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
7 Camino Monte Sol
193- 030 -021 -3
One
No
Yes
10 Camino Monte Sol
193 - 030 -023 -9
Two
Yes
11 Camino Monte Sol
193 - 030 -020 -5
One
No
Yes
15 Camino Monte Sol
193 - 030 -019 -7
One
No
Yes
20 Camino Monte Sol
193 - 020 -002 -5
One
No
Yes
25 Camino Monte Sol
193 - 020 -003 -3
One
Yes
40 Camino Monte Sol
193 - 020 - 005 -8
One
Yes
50 Camino Monte Sol
193 - 020 -006 -6
One
Yes
55 Camino Monte Sol
193 - 020 -007 -4
One
Yes
Page 18 of 19
EXHIBIT B -8
Reimbursement Fee Calculation
Project 5635, South Avenue, Alamo
"Standard Facility" Reimbursement Costs
Construction $29,650.00
Engineering $4,850.00
District Fees $3,432.25
$37,932.25
Number of Potential Connections to "Standard Facility"
4 Residential Unit Equivalents (RUE)
"Standard Facility" Reimbursement per Unit (RUE)
$37,932.25 / 4 RUE _ $9,483.06 / RUE
Properties to which Standard Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
133 South Avenue
198- 081 -002
One
No
Yes
135 South Avenue
198 - 081 -003
One
No
Yes
140 South Avenue
198 - 063 -015
One
No
Yes
150 South Avenue 1
198 - 063 -016
One
Yes
Page 19 of 19
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Central Contra Costa Sani.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 6.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CON. J.
FRANKE ELECTRIC, INC. FOR THE TREATMENT PLANT ELECTRICAL CABLE
REPLACEMENT PROJECT, DISTRICT PROJECT 7214
Submitted By: Initiating Dept./Div.:
Ba T. Than, Senior Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
TT
B. Than
W. Brennan
OA�__
A. Farrell
General
ISSUE: On March 17, 2004, sealed bids were received and opened for the Treatment
Plant Electrical Cable Replacement, District Project 7214. The Board of Directors must
authorize award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract to Con. J. Franke
Electric, Inc.
FINANCIAL IMPACTS: Approximately $1,456,000 including bid price, contingency,
and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids.
BACKGROUND: The lifelines of the Treatment Plant's electrical system are the
feeders from the main substations to the local area substations. The electrical system
throughout the Plant was installed in the mid -1970s and has had substantial upgrades
through several major projects.
The existing feeders are aluminum or copper with insulation that is not rated for wet
locations. This insulation is not recommended for installations where there may be
water in the conduits, as is found throughout the Plant. In submersed locations, the
insulation has been found to crack and fail catastrophically. Maintenance inspections
have uncovered areas that are candidates for premature failures that could seriously
cripple the Plant's electrical system. Seventy percent (70 %) of the cable has been
replaced in previous capital improvement projects. There have been two failures of the
electrical cable.
This project will replace existing medium - voltage cables to maintain the reliability of the
main electrical distribution system. Plans and specifications for this project were
LAPosition Papers \Than \7214 Award.DOC Page 1 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CON. J.
FRANKE ELECTRIC, INC. FOR THE TREATMENT PLANT ELECTRICAL CABLE
REPLACEMENT PROJECT, DISTRICT PROJECT 7214
produced by ATS Engineering Services (ATS) and District staff and were reviewed by
Montgomery Watson Harza (MWH).
The project was advertised on February 21 and February 26, 2004. Five (5) bids,
ranging from $1,047,700 to $2,144,700, were received and publicly opened on March
17, 2004. A summary of these bids is shown on Attachment 1. Staff conducted a
commercial and technical evaluation of these bids and has determined that Con. J.
Franke Electric, Inc. is the lowest responsive and responsible bidder with a bid amount
of $1,047,700.
The initial engineering cost estimate for construction of this project was $1,400,000.
Due to the unique nature of this project, a second estimate was solicited from a
professional estimator. The revised cost estimate increased to $2,800,000. After
review of both estimates, staff settled on a conservative figure of $2,400,000.
Since there was a substantial difference between the engineering cost estimate for
construction and the low bid, staff conducted an extensive evaluation. In comparing
the two, significant differences were found in the field overhead costs, labor costs, and
the cost of the electrical cable. The difference in electrical cable cost likely resulted
from a large- volume pricing discount available to the low bidder, due to the high volume
of electrical work they are performing. The result is significant cost - savings for the
District.
District staff will administer the construction contract and provide inspection, survey, and
office engineering and will coordinate review of submittals. District staff will also perform
routine shop drawing review and construction support.
ATS, the design engineer, will be retained to respond to design intent clarification
requests. MWH will be retained to provide construction support services that include
reviewing shop drawings and submittals, responding to design questions, evaluating
change order requests and performing site visits to verify compliance with the design
intent. MWH assisted the District in detailed checking of the plans and specifications
for the project and in coordinating the complex shutdown sequencing required during
construction.
The allocation of funds required to complete this Project, as shown in Attachment 2, is
$1,456,000. The Treatment Plant Electrical Cable Replacement Project is included in
the 2003 -2004 Capital Improvement Budget on pages TP -76 through TP -78. Staff has
determined that there are adequate funds in the Capital Improvement Budget and Plan
L: \Position Papers \Than \7214 Award.DOC Page 2 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO CON. J.
FRANKE ELECTRIC, INC. FOR THE TREATMENT PLANT ELECTRICAL CABLE
REPLACEMENT PROJECT, DISTRICT PROJECT 7214
for this project. The Project Manger has reviewed the expenditure requirements for this
allocation and determined that they are consistent with the Capital Improvement
Budget and Plan.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves
minor alterations to an existing public facility. Approval of this project will establish the
Board of Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $1,047,700 for the Treatment Plant Electrical Cable Replacement Project,
D.P. 7214, to Con. J. Franke Electric, Inc., the lowest responsive and responsible
bidder.
L: \Position Papers \Than \7214 Award.DOC Page 3 of 5
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF BIDS
PROJECT NO.: 7214 DATE: MARCH 17, 2004
PROJECT NAME: TREATMENT PLANT ELECTRICAL CABLE REPLACEMENT PROJECT
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $2,400,000
No.
BIDDER (Name & address)
BID PRICE
Con. J. Franke Electric, Inc.
1
317 N. Grant St.
$1,047,700
Stockton, CA 95202 -2633
Steiny & Company, Inc.
2
27 Sheridan Street
$1,231,310
Vallejo, CA 94590
Blocka Construction, Inc.
3
4455 Enterprise St.
$1,348,000
Fremont, CA 94538
Villa Electric, Inc.
4
PO Box 368
$1,524,000
Lemoore, CA 93245
Cal Electro, Inc.
5
5199 Airport Road
$2,144,700
Redding, CA 96002
BIDS OPENED BY /s/ Joyce Murphy DATE March 17, 2004 SHEET NO. 1 OF 1
LAPosition Papers \Than \7214 Award.DOC Page 4 of 5
ATTACHMENT 2
TREATMENT PLANT ELECTRICAL CABLE REPLACEMENT PROJECT
DISTRICT PROJECT NO. 7214
POST -BID / PRE - CONSTRUCTION ESTIMATE
Percent of
Estimated
Construction
No. Item Description Amount Cost
1 CONSTRUCTION
a. Construction Contract $1,047,700
b. Contingency at 20% $209,300
TOTAL CONSTRUCTION $1,257,000 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection $157,000
- Project Engineering /Operations Department $25,000
SUBTOTAL $182,000 14%
b. Consultants
- Montgomery Watson Harza
$48,000
- ATS Engineering Services
$7,000
- Material and Construction Testing
$2,000
SUBTOTAL
$57,000
5%
TOTAL CONSTRUCTION MANAGEMENT
$239,000
19%
3 TOTAL CONSTRUCTION PHASE COST
$1,496,000
119%
4 TOTAL PREBID EXPENDITURES
$110,000
9%
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$349,000
28%
6 TOTAL ESTIMATED PROJECT COST
$1,606,000
128%
7 FUNDS AUTHORIZED TO DATE
$150,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$1,456,000
LAPosition Papers \Than \7214 Award.DOC Page 5 of 5
Central Contra Costa Sankary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004
Type of Action: AUTHORIZE AWARD
No.: 6.b. BIDS AND AWARDS
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE TREATMENT
PLANT PROTECTIVE COATING PROJECT, PHASE 2, DISTRICT PROJECT 7221
Submitted By
Gary E. Rathunde, Associate
Engineer
Initiating Dept./Div.:
Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
G. Rathunde B. Than B. Brennan
A.
General
ISSUE: On March 16, 2004, sealed bids were received and opened for the Treatment
Plant Protective Coating Project, Phase 2, District Project No. 7221. The Board of
Directors must authorize award of the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract to Kaweah
Construction Company.
FINANCIAL IMPACTS: Approximately $1,543,000 including bid price, contingency and
construction management.
ALTERNATIVES /CONSIDERATIONS: Authorize award of a construction contract.
The alternative would be to reject all bids.
BACKGROUND: The original Treatment Plant was built in the late 1940s. Since then,
there have been multiple additions and expansions, such as that in the late 70s. Much
of the process infrastructure is over 28 years old. Unfortunately, limited coating or
repainting has occurred over the lifetime of the Treatment Plant. Previously, coating of
equipment would sometimes be incorporated into current projects being completed, but
it was not guaranteed. Due to corrosion of the facilities, proper coating and protection
is needed to reduce deterioration.
The first phase of the Treatment Plant Protective Coating Rehabilitation Project
(D.P. 7212) identified structures, vessels, piping and equipment throughout the plant
with deteriorating conditions and in -need of surface rehabilitation. In Phase 1, the
surfaces of the following were rehabilitated: two secondary clarifiers, two 24 -inch steel
aeration pipes, the denitrification channel, the sludge blending tanks and all non -
fiberglass piping and equipment at the Solids Conditioning Building's Odor Control Unit.
L: \Position Papers \Rathunde \7221 Award.DOC Page 1 of 6
POSITION PAPER
Board Meeting Date: April 1, 2004
subject AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH
CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE TREATMENT
PLANT PROTECTIVE COATING PROJECT, PHASE 2, DISTRICT PROJECT 7221
The purpose of this project is to extend the useful life and minimize corrosion of select
Treatment Plant equipment, piping, and surfaces through the application of coatings
within four general areas: South Clarifiers, Aeration Tanks, Fuel Oil Storage Tanks, and
the Filter Plant. Coating will be applied to steel tank surfaces, piping, conduits,
walkway structural steel, submerged metal surfaces, and electrical equipment
enclosures. Additionally, four 24 -inch aeration headers will be tape wrapped to extend
their useful life, an air gap tank will be replaced, and construction and expansion joints
in the A/N Tanks will be sealed. This project is part of the long -term protective coating
program for the Treatment Plant. Attachments 1A and 1 B show the locations of the
project work.
Plans and specifications for this project were produced by District staff. The
engineering estimate for construction is $1,450,000. The project was advertised on
February 21 and 26, 2004. Five (5) bids ranging from $1,177,622 to $1,704,000 were
received and publicly opened on March 16, 2004. A summary of these bids is shown
on Attachment 2. Staff conducted a commercial and technical evaluation of these bids
and has determined that Kaweah Construction Company is the lowest responsible and
responsive bidder with a bid amount of $1,177,622.
District staff will perform construction management, inspection, and construction
contract administration. However, staff recommends that additional technical
inspection of the surface preparation and coating application be conducted by KTA
Tator, Inc. Staff has negotiated a contract with KTA Tator, Inc. not to exceed $10,000.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$1,543,000. The Treatment Plant Protective Coating Project, Phase 2, is included in
the 2003 -2004 Capital Improvement Budget on pages TP -83 through TP -84 and is also
included in the fiscal year 2004 -2005 Capital Improvement Budget. Staff has
determined that there are adequate funds in the Capital Improvement Budget and Plan
for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves
repairs to an existing sewage facility with no increase in capacity. Approval of this
award establishes the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the Board authorize award of
a construction contract in the amount of $1,177,222 for the Treatment Plant Protective
Coating Project, Phase 2, DP 7221, to Kaweah Construction Company, the lowest
responsible and responsive bidder.
LAPosition Papers \Rathunde \7221 Award.DOC Page 2 of 6
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AREA 2
AERATION BASINS
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AREA 1 - CLARIFIERS
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Central Contra Costa TREATMENT PLANT PROTECTIVE COATING Attachment
Sanitary District
PROJECT, PHASE 2
District Project 7221 1A
f Project Area Locations
Page 3 of 6
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Central Contra Costa TREATMENT PLANT PROTECTIVE COATING Attachment
Sanitary District PROJECT, PHASE 2
' District Project 7221 1B
f
Project Area 3 — Filter Plant
Page 4 of 6
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
SUMMARY OF BIDS
PROJECT NO.: 7221 DATE: MARCH 16, 2004
PROJECT NAME: TREATMENT PLANT PROTECTIVE COATING PROJECT, PHASE 2
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $1,450,000
No
BIDDER
BID PRICE
Name & address
1
Kaweah Construction Company
P.O. Box 4378
$1,177,622
Fresno, CA 93744
2
Certified Coatings of California
1045 Detroit Avenue
$1,364,200
Concord, CA 94518
3
Robison - Prezioso, Inc.
10114 Shoemaker Avenue
$1,366,000
Santa Fe Springs, CA 90670
4
Fix Painting Company
23003 Ventura Boulevard
$1,377,500
Woodland Hills, CA 91364 -1107
5
F. D. Thomas, Inc.
217 Bateman Drive
$1,704,000
Central Point, OR 97502
BIDS OPENED BY /s/ Joyce Murphy
DATE March 16, 2004 SHEET NO. 1 OF 1
LAPosition Papers \Rathunde \7221 Award.DOC Page 5 of 6
ATTACHMENT 3
TREATMENT PLANT PROTECTIVE COATING PROJECT, PHASE 2
DISTRICT PROJECT NO. 7221
POST - BID / PRE - CONSTRUCTION ESTIMATE
% of
Item Description Amount Estimated
Construction
No. _ Cost
1 CONSTRUCTION
a. Construction Contract $1,177,622
b. Contingency at 15% $176,378
TOTAL CONSTRUCTION $1,354,000 100%
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management and Inspection $144,000
- Project Engineering /Operations Department $50,000
SUBTOTAL $194,000 14%
b. Consultants
- KTA Tator, Inc. $10,000
SUBTOTAL $10,000 1%
TOTAL CONSTRUCTION MANAGEMENT
$204,000
15%
3 TOTAL CONSTRUCTION PHASE COST
$1,558,000
115%
4 TOTAL PREBID EXPENDITURES
$35,000
3%
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
$239,000
18%
6 TOTAL ESTIMATED PROJECT COST
$1,593,000
118%
7 FUNDS AUTHORIZED TO DATE
$50,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
$1,543,000
LAPosition Papers \Rathunde \7221 Award.DOC Page 6 of 6
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Pipeline - Spring, 2004
Rate Story
Inflationary increase perspective
�= Notice of Public Hearing
* Residential and non - residential rates listed
HHW Collection Facility
"Neighborhood" Construction Projects
Pollution Prevention Tips
Results of Pipeline Survey
4 Green Business Program
Rate Story: Inflationary increase perspective; notice of public hearing;
residential and non - residential rates listed
HHWCF: what to do with old medicines, mercury items accepted, reuse
room, reminder about conditions of use (15 gallons, 125 pounds)
Pollution Prevention: free public IPM workshops conducted by MG, problem
with run -off, tips
Construction Projects: Walnut Creek Sewer Renovation Project Phase 2,
North Main Street Sewer Replacement, Rossmoor, Pleasant Hill Relief
Interceptor Phase 5, Pleasant Hill Road East Sewer Improvements,
Lower Orinda Pumping Station Renovation Project, Happy Valley Road
Sewer Renovation Project, Vessing Sewer Renovations Project, Phase
1,
Green Business: Encouraging people to "SHOP Green Business"
C1
Pipeline Schedule
Management Review ... April 15, 2004
Board Review ... April 22, 2004
le, Printing... week of April 26th
Distribution ... weeks of May 10th and 17th
2
Central Contra Costa San,.ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 8.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENTS
subject: DEED RESTRICTION AND O &M AGREEMENTS WITH DEPARTMENT OF
TOXIC SUBSTANCES CONTROL (DTSC) FOR LONG -TERM MANAGEMENT OF
SOIL COVER ON BASIN A SOUTH
Submitted By: Initiating Dept. /Div.:
Randy Schmidt, Senior Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Q
R. Schmidt C. Swanson A. Farrell
ISSUE: The Department of Toxic Substances Control (DTSC) requires a signed Deed
Restriction and O &M Agreement for long -term management of the soil cap on Basin A
South and the Surcharge Fill Area.
RECOMMENDATION: Authorize General Manager to sign Deed Restriction and O &M
Agreement as prepared by District and DTSC staff.
FINANCIAL IMPACTS: Limits future use of Basin A South and the Surcharge Fill Area.
Approximately $15,000 per year in O &M costs for groundwater monitoring and soil cap
repair.
ALTERNATIVES /CONSIDERATIONS: DTSC determined that both the Deed
Restriction and the O &M Agreement are needed to ensure that the soil cap is
appropriately monitored and maintained in the future. The proposed Deed Restriction
and O &M Agreement were a collaborative effort between District staff and DTSC staff.
If these documents are not signed by the District and DTSC, DTSC could take
enforcement action to remove hazardous material in Basin A South and the Surcharge
Fill Area at a cost to the District of $10,000,000 to $20,000,000.
BACKGROUND: Approximately 25 -years ago, 3,000 cubic yards of petroleum waste
from Shell Oil was deposited at the District treatment plant site. The thick sludge part of
the waste was used to stabilize the marshy soils at the plant site. A lighter fraction of
the sludge was used to control erosion along the sludge lagoon and holding basin
levees. Construction work since that time has spread the sludge throughout Basin A
South and the surcharge fill pile. Working with DTSC, the District has completed
construction on a soil cap for Basin A South and the Surcharge Fill Area. As the final
step, DTSC needs a signed Deed Restriction and O &M Agreement to ensure the
long -term integrity of the soil cap. Deed Restriction and O &M Agreement have sections
that apply to "Property" (attached Exhibit A) and "Capped Property" (attached
Exhibit B). A brief summary of these restrictions is attached as Exhibit C.
1JAPosition Papers\ Schmidt\ DeedRestriction Position Paper. doc Page 1 of 6
POSITION PAPER
Board Meeting Date: April 1, 2004
subject. DEED RESTRICTION AND 0 &M AGREEMENTS WITH DEPARTMENT OF
TOXIC SUBSTANCES CONTROL (DTSC) FOR LONG -TERM MANAGEMENT OF
SOIL COVER ON BASIN A SOUTH
RECOMMENDED BOARD ACTION: Authorize the General Manager to sign the Deed
Restriction and O &M Agreement for long -term management of soil cap on Basin A
South and the Surcharge Fill Area.
Page 2 of 6
UAPosition Papers\ Schmidt \Deed Restriction Position Paper.doc
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EXHIBIT C — SUMMARY OF REQUIREMENTS
I. PROPERTY REQUIREMENTS
1. Prohibited Uses. The Property shall not be used for any of the following
purposes:
(a) A residence, including any mobile home or factory-built housing,
constructed or installed for use as residential human habitation.
(b) A hospital or hospice for humans.
(c) A public or private school for persons under 21 years of
age.
(d) A day care center for children.
(e) A playground.
2. Soil Management
(a) No activities that will disturb the soil (e.g., excavation, grading,
removal, trenching, filling, earth movement or mining) shall be
allowed on the Property unless conducted in accordance with
a Department- approved Consolidation Work Plan and a Health
and Safety Plan approved by the Department.
(b) Any contaminated soils brought to the surface by grading,
excavation, trenching, or backfilling shall be managed in
accordance with all applicable provisions of state and federal
law.
(c) The Owner shall provide the Department written notice prior to
any building, filling, grading, mining, or excavating in the
capped area of the Property.
3. Prohibited Activities. The following activities shall not be conducted at the
Property:
(a) Raising of food (cattle, food crops).
(b) Drilling for water, oil, or gas without prior written
approval by the Department.
(c) Extraction of groundwater for purposes other than site remediation or
construction dewatering without the express prior approval of the
Department.
4. Environmental Monitoring. District shall conduct semi - annual groundwater
monitoring.
5. Reporting. District shall provide DTSC with semi - annual status reports
Page 5 of 6
II. SPECIFIC TO CAPPED PROPERTY
1. The cap inspection will check the soil cover, roads and ramps, riprap,
drainage pipes and ditches, and wet weather structures for proper
drainage of surface water, bare spots in the cover vegetation, erosion
damage, wear, and debris accumulation.
2. Cap maintenance could include revegetation, replacement of erosion
control material, replacement of soil, riprap, road base, geotextile material,
and clearing debris.
3. The operation and maintenance of the cap and monitoring wells is
pursuant to the Operations and Maintenance Plan jointly prepared by
DTSC and the District.
4. Non- Interference with Cap and Monitoring Wells
(a) Activities that may disturb the cap or monitoring wells (e.g.,
excavation, grading, removal, trenching, filling, earth
movement, or mining) shall not be permitted on the Capped
Property without prior review and approval by the Department.
(b) All uses and development of the Capped Property shall
preserve the integrity and physical accessibility of the cap and
monitoring wells unless otherwise approved by the
Department.
(c) The cap and monitoring wells shall not be altered without
written approval by the Department.
Page 6 of 6
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Central Contra Costa Sal..,ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: g,b. ENGINEERING
Type of Action: AUTHORIZE LICENSE AGREEMENT
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LICENSE
AGREEMENT WITH THE BURLINGTON NORTHERN AND SANTA FE RAILWAY
COMPANY FOR THE PLEASANT HILL ROAD EAST IMPROVEMENTS PROJECT,
DISTRICT PROJECT 5553
Submitted By: Initiating Dept./Div.:
Alex Rozul, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. Rozul
� l2 tt;�A
T. Pilecki W. Brennan
Qlq6--
A. Farrell
General
ISSUE: Authorization of the Board is required for the General Manager to execute
agreements with other agencies.
RECOMMENDATION: Authorize the General Manager to execute a pipeline license
agreement with Burlington Northern and Santa Fe Railway Company.
FINANCIAL IMPACTS: The license agreement would be granted for a fee of $2,500.
ALTERNATIVES /CONSIDERATIONS: Reject the agreement and pursue
condemnation procedures to construct the sewer. This would delay construction until
next year.
BACKGROUND: The Pleasant Hill Improvements Project is currently planned to be a
joint project with the City of Martinez to replace existing deteriorating sewer and water
pipe. Attachment 1 is a map of the project area. The northern 215 feet of sewer
replacement is within the Burlington Northern and Santa Fe Railway Company (BNSF)
property, however there is no easement or pipeline agreement for the existing sewer.
To expedite approval of the project from BNSF, in lieu of an easement District staff
applied for a standard pipeline license agreement.
BNSF has indicated that it is their company policy not to submit to the jurisdiction of
California law. Thus, under this agreement, the District would be subjecting itself to the
laws of the state of Texas. In the unlikely event of legal action, the District may lose
some of its privileges under Texas law; however, after conferring with District Counsel,
staff believes that the risks of legal action arising out of this matter are minimal. After
construction is completed, the District staff intends to pursue obtaining a permanent
easement for the new sewer line. Such easement would be subject to California law.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
pipeline license agreement with Burlington Northern and Santa Fe Railway Company.
hDesign \Position Papers\2004 \DP5553BNSF.DOC
Page 1 of 2
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Page 2 Of 2
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Central Contra Costa Sani..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 8,C. ENGINEERING
Type of Action: AUTHORIZE DRAINAGE RELEASE
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE DRAINAGE
RELEASES FOR CONTRA COSTA COUNTY IN CONNECTION WITH PROPOSED
SUBDIVISIONS 8738 AND 8839 (BLUM ROAD)
Submitted By: Initiating Dept /Div.:
Jarred Miyamoto -Mills Engineering / Environmental Services
Principal Engineer
REVIEWED A ND RECOMMENDED FOR BOARD ACTION:
_V V/'
1711t_261(k q Lz�
J. Miyamoto -Mills C. Swanson A. Farrell <. A m arle
General M
ISSUE: The developer of proposed Subdivisions 8738 and 8839 on Blum Road near
the "Lagiss Parcel" has requested that the District execute "Drainage Releases"
required by Contra Costa County prior to filing of the final subdivision map.
RECOMMENDATION: Authorize the General Manager to execute Drainage Releases
in connection with proposed Subdivisions 8738 and 8839 (Blum Road).
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board could decline to authorize the
Drainage Releases, which would result in the County delaying or rejecting the
subdivision maps.
BACKGROUND: The Margen Group proposes to build a 26 -unit residential
development (Subdivisions 8738 and 8839) on its property at the northern end of
Blum Road. Natural drainage for this property flows south along an existing Swale on
the west side of Blum Road to two culverts that pass under the road from west to east,
discharging onto the southern end of the District's "Lagiss Parcel." Contra Costa
County requires that the developer obtain a "Drainage Release" for each subdivision
from the District for the additional storm drainage that will be discharged onto District
property as a result of the development. See Attachment 1 for a map of the area.
Staff has reviewed the proposal and concluded that the additional storm drainage flows
will be of minor consequence. The Margen Group has agreed to construct drainage
improvements on the Lagiss property and on an adjacent property (47 and
49 Austin Court) to mitigate the impact of the added flow and to obtain a drainage
release for the District from the owner of the adjacent property. Staff has negotiated an
acceptable Drainage Release document with the County (see Attachment 2).
UAPosition Papers\ Miyamoto - Mills \DrainageRelease- Sub8738.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE DRAINAGE
RELEASES FOR CONTRA COSTA COUNTY IN CONNECTION WITH PROPOSED
SUBDIVISIONS 8738 AND 8839 (BLUM ROAD)
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute
Drainage Releases in connection with proposed Subdivisions 8738 and 8839
(Blum Road).
Page 2 of 5
UAPosition Papers\ Miyamoto - Mills \DrainageRelease- Sub8738.doc
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Central Contra Costa Attachment
Sanitary District DRAINAGE RELEASE
' SUBDIVISION 8738 AND 8839
V
Page 3 of 5
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Central Contra Costa Attachment
Sanitary District DRAINAGE RELEASE
' SUBDIVISION 8738 AND 8839
V
Page 3 of 5
Attachment 2
DRAINAGE RELEASE
The Central Contra Costa Sanitary District (hereinafter referred to as "CCCSD ") hereby
grants this Drainage Release to the County of Contra Costa (hereinafter referred to as
"County "). Said Drainage Release shall become effective upon its being signed and
dated below by CCCSD's General Manager or his properly authorized designee.
Recitals
WHEREAS, Davni Development LLC, proposes the development of a parcel of land
described in Exhibit "A" attached hereto and by this reference made a part hereof, for
which a Tentative Map under Subdivisions <8738 or 8839> has been filed with the
Contra Costa County Community Development Department; and,
WHEREAS, CCCSD owns the property described in Exhibit "B" and shown on
Exhibit "C," said exhibits being attached hereto and by this reference made a part
hereof; and,
WHEREAS, the drainage improvements contemplated for development of said
proposed Subdivisions <8738 or 8839> would convey storm water runoff easterly to
Blum Road' thence southerly along the westerly edge of Blum Road to a culvert
approximately 250 feet from the proposed development, thence through said culvert
across Blum Road from west to east into a swale on CCCSD's property.
Release
THEREFORE, in consideration of the foregoing, if a Final Map is filed on said
Subdivisions <8738 or 8839 >, and said Final Map encompasses the area described in
Exhibit "A" attached hereto and shown on said Tentative Map, and if said development
and drainage improvements are constructed substantially as indicated hereinabove,
CCCSD will allow storm water conveyed from said proposed development to be
discharged onto its property as contemplated hereinabove.
Further, to the fullest extent permitted by law, CCCSD shall release and discharge the
County from liability for damages or claims arising out of or resulting from CCCSD's
permission for storm water originating from natural rainfall upon the area encompassed
by said Subdivisions <8738 or 8839> to be discharged onto its property as
contemplated hereinabove.
UAPosition Papers \Miyamoto -Mills \8738- DRAINAGERELEASEAtt.2.doc
Page 4 of 5
Attachment 2 — DRAINAGE RELEASE
Page 2
In witness whereof, this instrument was executed on behalf of CCCSD on this day
of .2004.
CENTRAL CONTRA COSTA SANITARY DISTRICT
0
Name Printed
Title
UAPosition Papers \Miyamoto -Mills \8738- DRAINAGERELEASEAtt.2.doc Page 5 of 5
Central Contra Costa San._ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 9.a. COLLECTION SYSTEM
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CALPO HOM AND DONG ARCHITECTS TO PROVIDE PROFESSIONAL
ARCHITECTURAL SERVICES FOR THE MASTER PLANNING OF THE
COLLECTION SYSTEM OPERATIONS DIVISION CORPORATION YARD,
DISTRICT PROJECT 8208
Submitted By: Initiating DeptJDiv.:
Ann E. Farrell, Director of Engineering Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P (01A - - -
J. Pearl W. Brennan A.'Pdrrell
General
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Calpo Hom and Dong Architects to provide architectural services for the Collection
System Operations Division (CSOD), Corporation Yard Master Plan, District
Project 8208, in the amount of $150,000.
FINANCIAL IMPACTS: The estimated planning cost for this project, including District
staff, is $200,000. A detailed estimate of the design and construction cost will be
completed after the Master Planning phase; the total project cost will depend on the
scope of the final project.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to use another firm or
design the project using in -house staff. This project requires specialized architectural
expertise, which is not available at the District at this time. A selection process was
conducted and Calpo Hom and Dong had superior experience and references to the
other architects considered.
BACKGROUND: The District operates and maintains approximately 1,500 miles of
sewer pipeline, ranging in size from 4 inches to 120 inches in diameter, with staff and
equipment stationed at its Corporation Yard at 1250 Springbrook Road in
Walnut Creek. In addition, the District operates and maintains 22 sewage pumping
stations with staff currently stationed at the Plant Operations Division building (POD)
and the Martinez Pumping Station, both located in Martinez.
UAPosition Papers\ Farrell \CSOArchitectPositionPaper.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
Subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CALPO HOM AND DONG ARCHITECTS TO PROVIDE PROFESSIONAL
ARCHITECTURAL SERVICES FOR THE MASTER PLANNING OF THE
COLLECTION SYSTEM OPERATIONS DIVISION CORPORATION YARD,
DISTRICT PROJECT 8208
The location of the CSOD Corporation Yard is strategically important as it is in the
geographical center of the District service area. This allows for improved response time
for emergencies, as well as reduced time each morning to get crews to their daily
assigned work sites. The majority of our older pipe and pipe at risk for overflows is
significantly closer to the yard in Walnut Creek than to our Martinez facility. Therefore,
the District is committed to maintaining a CSOD facility at the Springbrook Road
location.
A site plan of the existing property at 1250 Springbrook Road is shown on
Attachment 1. The area is partially surrounded by office buildings and is immediately
adjacent to the 1- 680/1 -24 interchange in Walnut Creek. Currently, there are four
buildings on the site with an approximate square footage as follows:
Main Office Building Lower Floor 4,200 square feet
Main Office Building Upper Floor 5,400 square feet
Vehicle Maintenance Shop /Office /Storage Building 5,400 square feet
Small Office Building (Ducca House) 1,100 square feet
Storage/Warehouse Building 1,900 square feet
These buildings are old and several were not constructed for the current use. They
have been remodeled several times and are not meeting the current needs or current
building standards. The Master Plan will need to consider if the most cost - effective
plan is continued remodeling or rebuilding and how the facility will be kept operational
during the project construction. The Master Plan must also consider the requirements
of the City of Walnut Creek for plan review and how this will impact the use of the site.
Some of the contemplated steps in the development of the Corporation Yard Master
Plan for CSO are as follows:
• Survey the existing CSOD Yard uses;
• Consider other uses which could locate at CSOD (e.g., Pumping Station
Operations, Engineering pipeline construction management staff, Purchasing
staff, Safety staff);
• Consider changing regulations, zoning requirements, site and building security
improvements and other variables;
• Develop a 20 -year projection of CSOD space needs;
• Analyze existing structures for future utility and cost to bring up to code for
seismic, electrical, ADA, as well as cost of deferred maintenance;
UAPosition Papers\ Farrell \CSOArchitectPosition Paper. doc Page 2 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
subject- AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CALPO HOM AND DONG ARCHITECTS TO PROVIDE PROFESSIONAL
ARCHITECTURAL SERVICES FOR THE MASTER PLANNING OF THE
COLLECTION SYSTEM OPERATIONS DIVISION CORPORATION YARD,
DISTRICT PROJECT 8208
• Develop a site Master Plan to meet the future needs both with and without added
functions;
• Coordinate with the City of Walnut Creek for plan approval;
• Develop a facilities plan for the recommended facilities;
• Develop construction phasing to manage cost impacts and maintain operations.
It is the District's intent to redesign, reconfigure, or replace the existing structures and
areas in the most cost - effective way to achieve a highly efficient facility adequate to
meet District needs for a term of at least 20 years.
The design architect selection process started in December 2003. Staff identified four
architectural firms that had solid experience with corporation yard master planning and
design. The four firms, Burks Toma Architects; Dreyfus and Blackford; Hardison,
Komatsu, Ivelich and Tucker; and Calpo Hom and Dong Architects submitted proposals
on February 5, 2004.
A Consultant Selection Committee consisting of Engineering and Operations staff
reviewed the written proposals and conducted a formal interview with all four
consultants on February 18, 2004. Following the formal interview, one firm was
eliminated. The Selection Committee then visited corporation yard facilities designed
by each of the three remaining contenders and called references. Based on this
rigorous selection process, the Committee selected Calpo Hom and Dong Architects for
master planning this project due to their experience with planning similar facilities, the
features of the sites they designed, as well as their excellent references.
The planning for the project will start immediately and will be completed by fall 2004.
The planning will be conducted in phases, beginning with a programming study
(architectural term for needs assessment) to define the Collection System Operations
Division facility needs. In parallel with the programming study, an assessment of
existing structures will be conducted to estimate the cost of bringing existing structures
up to code and conducting any deferred maintenance, such as roof replacement. In
addition, preliminary discussions with the City of Walnut Creek will be initiated.
Following the completion of these tasks, the development of alternatives will be
conducted. When a range of alternatives has been developed and costs estimated,
staff will report to the Board and seek their input. Based on staff and Board input, a
preferred alternative will be selected and a more detailed facilities plan developed. This
plan will then be presented to the City of Walnut Creek through their plan review
process and possibly modified to incorporate City requirements. When District staff and
UAPosition Papers\ Farrell \CSOArchitectPositionPaper.doc Page 3 of 5
POSITION PAPER
Board Meeting Date: April 1, 2004
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CALPO HOM AND DONG ARCHITECTS TO PROVIDE PROFESSIONAL
ARCHITECTURAL SERVICES FOR THE MASTER PLANNING OF THE
COLLECTION SYSTEM OPERATIONS DIVISION CORPORATION YARD,
DISTRICT PROJECT 8208
Board and the City of Walnut Creek have agreed to a plan, the design and construction
costs of the proposed facilities will be estimated and a design contract with Calpo Hom
and Dong brought back to the Board for approval.
Funds for this project are budgeted in the General Improvements Program in the
current CIB on pages GI 17, GI 20, and GI 23.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional architectural services agreement with Calpo Horn and Dong Architects in
the amount of $150,000 for the Master Planning of the Collection System Operations
Division Corporation Yard, DP 8208.
UAPosition PapersTarrel KCSOArch itectPosition Paper. doc Page 4 Of 5
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Central Contra Costa Attachment
Sanitary District FACILITY LAYOUT
' COLLECTION SYSTEM OPERATIONS DIVISION 1
1250 SPRINGBROOK RD., WALNUT CREEK
Page 5 of 5
Central Contra Costa Sai..rary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 10.a. HUMAN RESOURCES
Type of Action: RECEIVE STAFFING PLAN
subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2004 -2005
submitted By: Cathryn Freitas, Human Initiating Dept. /Div.:
Resources Manager Administrative /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
C. Freitas 1K. My graves
General
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 2004 -2005 and is
submitting its requests for Board consideration at the April 1, 2004, Board Meeting.
Board approval is scheduled for the May 20, 2004, Board Meeting.
RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2004 -2005.
FINANCIAL IMPACTS: The proposed Staffing Plan would increase annual salary costs
by $11,658.
ALTERNATIVES /CONSIDERATIONS: Do not approve this Staffing Plan; or modify this
Staffing Plan.
BACKGROUND: Each department has reviewed its staffing requirements for fiscal
year 2004 -2005. The Staffing Plan includes departmental overviews, personnel actions
taken during Fiscal Year 2003 -2004 to -date, requested changes and their justifications,
new job classification descriptions, and organizational charts reflecting current staffing
and proposed changes. There were 71 personnel actions during Fiscal Year 2003-
2004 and 28 of these resulted from labor negotiations.
The attached summary sheet highlights the effect of each department's staffing
requests on the number of total authorized positions in the District and the costs in
salaries and benefits. As shown in the summary, the total number of authorized regular
positions in the District will be the same as last year. Seven Co -op student positions
are requested for both six month terms for Fiscal Year 2004 -2005 which is the same
number of positions as the Fall of 2003 term and one less than the Spring 2004 term.
P4ge 1 of 4
H: \BUDGET \Receive Staffing Plan PP 2004.doc
POSITION PAPER
Board Meeting Date: April 1, 2004
Subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2004 -2005
The salaries and wages in the 2004 -2005 O & M Departmental Budgets will increase
from the previous year due to cost -of- living salary adjustments and any merit and
longevity increases scheduled in 2004 -2005. Staff is recommending the salaries for
Co -ops remain at $18.00 an hour.
The Staffing Plan was reviewed and approved by the Personnel Committee at their
February 24, 2004, meeting. Member Lucey stated that he would support the Staffing
Plan with the exception of hiring at CSO. He wants staff to develop a decisive way of
increasing gender diversity in the field crews.
District staff will meet and confer with the appropriate bargaining units on those items
that are applicable prior to the Board adopting the budget.
Administrative
None
Operations
Collection System Operations
None
Plant Operations
Delete one Maintenance Technician III, Mechanical (G -65, $4,653.90 -
$5,640.04) position.
2. Add one Maintenance Planner (G -71, $5,371.31 - $6,503.90) position and
reclassify Maintenance Technician III, Mechanical, Randy Covey to
Maintenance Planner.
3. Delete one Secretary 1 /11 (1: G -45, $2,905.95 - $3,503.86; 11: G-49,
$3,189.46 - $3,854.47) position.
4. Add one Secretary III (G -52, $3,421.90 - $4,133.90) position.
Page 2 of 4
K \BUDGET \Receive Staffing Plan PP 2004.doc
POSITION PAPER
Board Meeting Date: April 1, 2004
Subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2004 -2005
Engineering
5. Delete one Engineering Assistant I (G -60, $4,133.90 - $5,003.18) position.
6. Delete two Engineering Assistant II (G-65, $4,653.90 - $5,640.04)
positions.
7. Delete one Construction Inspector /Designer (G -67, $4,887.62 - $5,914. 06)
position.
8. Add four Engineering Assistant 1 /11 (I: G -60, $4,133.90 - $5,003.18;
II: G -65, $4,653.90 - $5,640.04) positions; adopt the job classification
description; and reclassify the two Engineering Assistant II's and the two
Engineering Assistant I's.
Secretary of the District
Co-op
None
9. Authorize the hiring of students to fill seven Co -op positions in 2004 -2005.
RECOMMENDED BOARD ACTION:
Receive and consider the Staffing Plan for fiscal year 2004 -2005 herein identified by
items 1 - 9. The Staffing Plan will be submitted for final approval at the May 20, 2004,
Board meeting.
Page 3 of 4
HABUDGET \Receive Staffing Plan PP 2004.doc
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Page 4 of 4
Central Contra Costa Sai..�ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 1, 2004 No.: 10.b. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
submitted By: Cathryn Freitas, Initiating Dept /Div.:
Human Resources Manager Administrative /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas AAAgraves
General
ISSUE: District staff has assessed its needs for seasonal employees in 2004.
RECOMMENDATION: Approve the hiring of twenty -three students for seasonal
employment.
FINANCIAL IMPACTS: The proposed seasonal staffing will cost approximately
$157,386.
ALTERNATIVES /CONSIDERATIONS: Approve hiring fewer students for seasonal
employment.
BACKGROUND: Each year, the District hires students during the summer months for
seasonal maintenance, vacation relief, cleanup, and special projects; and during the
school year or semester breaks for additional assistance. Authorization was given for
twenty -five student positions last year. Approval is requested for twenty -three seasonal
positions in Fiscal Year 2004 -2005.
It is recommended that the hourly rates for seasonal employees remain the same as
last year:
Student Positions Proposed Salary*
Clerical, Laborer (No experience necessary) $12.00
Technical (Drafting, Graphic Design) $13.50
Professional (Chemist, Engineering) $15.50
*For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For
example, a student laborer who has worked here for the past two summers would receive $14.00 per
hour this summer. The extra dollar an hour recognizes the experience and serves as an incentive for
returning students.
H: \BUDGET \SEASONAL HELP 2004.doc Page 1 of 2
POSITION PAPER
Board Meeting Date:
subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
The Staffing Plan was reviewed and approved by the Personnel Committee at their
February 24, 2004, meeting.
Department Directors will be prepared to answer any questions regarding the following
requests:
Administrative
The Administrative Department is requesting one summer student position in 2004-
2005. The same number as last year. The position is located in Communication
Services for technical support.
Operations
The Operations Department is requesting eighteen students, a decrease of three from
last year. Seven of the summer student laborer positions will provide vacation coverage
in Buildings and Grounds and do seasonal maintenance. The Plant is also requesting
two relief positions in the Laboratory, one drafter, one shop assistant, one clerical, one
laborer to assist the maintenance staff, and two Web information assistants to help
build the Operations Department's information site on the District's Intranet. In addition,
the Collection System Operations Division is requesting one clerical position to provide
vacation coverage and two laborers at the Pumping Stations.
Engineering
The Engineering Department requests authorization to hire two engineering assistant
summer student positions. This is the same number as last year's request. One position
will be assigned to the District's Planning Section assisting in collection system piping
inventory and database work, the other position will be assigned to the Capital Projects
Division working on design projects for the collection system.
The Secretary of the District
The Secretary of the District is requesting two students to assist with records
management, large projects, switchboard backup, and vacation relief. This is one more
position than requested last year.
RECOMMENDED BOARD ACTION: Authorize the hiring of twenty -three students for
seasonal employment.
H: \BUDGET \SEASONAL HELP 2004.doc
Page 2 of 2