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HomeMy WebLinkAbout03/4/2004 AGENDA BACKUPCentral Contra Costa Sar. —ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 3.a. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS AND EASEMENTS Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AN OFFER OF DEDICATION FROM DANVILLE LOT OPTION LP FOR EASEMENTS SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8000 IN THE TOWN OF DANVILLE (JOB NOS. 5156 AND 5252, PARCEL 1) Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: —094-- Y 2 M. Mullin J. iyamoto -Mills It. Swanson A. Farrell General ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept easements shown on the recorded final map of Subdivision No. 8000 that are required for a recent public sewer extension in Jasmine Way in the Town of Danville (as shown on Attachment 1). The final subdivision map and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job Nos. 5156 and 5252, public sewer improvements, and an offer of dedication from Danville Lot Option LP for easements shown on the recorded final map of Subdivision No. 8000 in the Town of Danville (Job Nos. 5156 and 5252, Parcel 1), and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. Page 1 of 2 UAPosition Papers \Mullin \5156 &5252Acceptlmp.doc psi J VALIEY � OL St WAW RD SUBS'* LOCATION BOLLHM ct� 11 N SCI i RAM ON LOCATION MAP AS 4 AI b N(' � N.T.S. ST 0 C16WG Z\X � It �8�7 CSI'= ''M® LEGEND: o —� NEW SEWER 0 —e-- EXISTING SEWER ; N ' I EASEMENT AREA � o iso E SUB BOUNDARY 2 � FEET x Central Contra Costa Attachment Sanitary District ACCEPTANCE OF V EASEMENT DEDICATION a ' — SUB 8000 JOB 5252 AND 5156 V Page 2 of 2 Central Contra Costa San-ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 3.b. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS AND EASEMENTS subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AN OFFER OF DEDICATION FROM PULTE HOMES CORPORATION FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 7964 IN THE TOWN OF DANVILLE (JOB 5215, PARCEL 1) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: )m Y Zta, — M. Mullin J. M amoto -Mills C. Swanson NA-- A. Farrell General ISSUE: A resolution of the Board of Directors is required to accept public sewer improvements and offers of dedication, and to authorize staff to record documents. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors regularly accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement shown on the recorded final map of Subdivision No. 7964 that is required for a recent public sewer extension in Shelterwood Lane in the Town of Danville (as shown on Attachment 1). The final subdivision map and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5215, public sewer improvements, and an offer of dedication from Pulte Homes Corporation for an easement shown on the recorded final map of Subdivision No. 7964 in the Town of Danville (Job No. 5215, Parcel 1), and authorizing staff to record the easement acceptances with the Contra Costa County Recorder. r WPosition Papers \Mullin \5215.AcceptSubMap.doc Page 1 Of 2 vuier 's ET IM wam 11) SUBS'* LOCATION Page 2 of 2 U � eau �l w SAN j U t� RAMON LOCATION MAP o o r N.T.S. 0 UJ I ► I ROV NCE D w l j ir g I o I HELT MO D NE -- o w I I 0 uQ U � QT Q U I O ► O I SHELTE OOD � P LEGEND: v � o $ NEW SEWER 0 N a —�- EXISTING SEWER d EASEMENT AREA ° r 150 SUB BOUNDARY 6 FED N Central Contra Costa Attachment Sanitary District ACCEPTANCE OF n EASEMENT DEDICATION _ ' IM 0 SUB 7964 JOB 5215 Page 2 of 2 Central Contra Costa Sar, .ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 3.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS; QUITCLAIM EASEMENT subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION AND RECORDING OF QUITCLAIM DEEDS TO SHAPELL INDUSTRIES OF NORTHERN CALIFORNIA FOR A SEWER EASEMENT ABANDONED IN 2003 (DISTRICT PROJECT NO. 5556 — PARCELS 2 AND 3) submitted By: Initiating Dept /Div.: Paul Seitz, Assistant Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION., R4 111� W 14v— P. Seitz J. M amoto-Mills C. Swanson M:�- A. Farrell General ISSUE: The Board of Directors' authorization by resolution is required to quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions authorizing the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to Shapell Industries of Northern California, on behalf of the District for a sewer easement abandoned in 2003, and authorize staff to record the documents. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. u BACKGROUND: In July 2002, the District acquired an easement for a temporary sanitary sewer that is located over Lot 73 of Subdivision 8563 — Gallery at Gale Ranch and Parcel BB of Subdivision 7984 — Monarch at Gale Ranch. Shapell Industries of Northern California made this request of the District so that parcels tributary to this sanitary sewer could be provided with sewer service prior to the permanent sanitary sewer installation. In July 2003, the permanent sanitary sewer was installed, which replaced the temporary sanitary sewer; however, the District's interest in the easements has not been quitclaimed to the underlying property owners. Sale of the property at Lot 73 of Subdivision 8563 — Gallery at Gale Ranch will be in escrow shortly. The property owner has requested that the District quitclaim this easement at this time. Staff has determined that this easement is not needed. See Attachment 1 for a map showing the easement to be quitclaimed. RECOMMENDED BOARD ACTION: Authorize the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to Shapell Industries of Northern California, on behalf of the District for a sewer easement abandoned in 2003, and authorize staff to record the document. U: \Position Papers \Seitz \Shapell Quitclaim Document - lot 73.doc Page 1 of 2 OR ��` .`• m RAMON CI-PROJECT SAN SA -77 BPI p i i J JZ IV J TH RMI T DR �� 1 1 i LOCATION MAP ��✓ / N.T.S. PYRf�cL ABANDONED 8" SEWER / 1 15 FT EASEMENT TO BE QUITCLAIMED O H §NQYC�§T IE R � I o �� 2001 400 FEET Central Contra Costa QUITCLAIM EASEMENT Attachment Sanitary District DISTRICT PROJECT 5556 — PARCEL 2 AND 3 ' GALLERY AND MONARCH AT GALE RANCH .... SAN RAMON Page 2 of 2 1WCS3 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 3.d. CONSENT CALENDAR Type of Action: SET DATE FOR PUBLIC HEARING subject: ESTABLISH APRIL 1, 2004 AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE PROPERTIES WHICH COULD DIRECTLY CONNECT TO JOB 5332 (NORTHGATE ROAD, WALNUT CREEK), JOB 5427 (CAMELIA LANE, LAFAYETTE), JOB 5542 (CAMINO MONTE SOL, ALAMO), JOB 5635 (SOUTH AVENUE, ALAMO), OR BE TRIBUTARY TO JOB 5278 (LAWRENCE ROAD, DANVILLE), JOB 5156 (FORCEMAIN AND NORTH LAWRENCE ROAD PUMP STATION, DANVILLE), JOB 5252 (FORCEMAIN RELOCATION, DANVILLE), AND JOB 5503 (CRESTVIEW COURT, ORINDA). Submitted By: Initiating Dept /Div.: Paul Seitz, Assistant Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. v .Y pw - P. Seitz J. Mi amoto -Mills . Swanson I' A. Farrell General ISSUE: When a Reimbursement Fee is proposed for properties that could directly connect to a "standard facility" or be tributary to a "special facility" installed by private individuals, the District Code requires that a public hearing be held prior to the Board of Directors' adoption of the fee. RECOMMENDATION: Establish the Board's regularly scheduled meeting on April 1, 2004, as the date for a public hearing to receive comments on proposed Reimbursement Fees for properties which could connect to the Standard Facilities identified as Job 5332 (Northgate Road, Walnut Creek), Job 5427 (Camelia Lane, Lafayette), Job 5542 (Camino Monte Sol, Alamo), or Job 5635 (South Avenue, Alamo), or be tributary to the Special Facilities identified as Job 5278 (Lawrence Road, Danville), Job 5156 (Forcemain and North Lawrence Road Pump Station, Danville), Job 5252 (Forcemain Relocation, Danville), and Job 5503 (Crestview Court, Orinda). FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable U: \Position Papers \Seitz \PP EstablishDateforPublicHeadng .doc Page 1 of 3 o+ POSITION PAPER Board Meeting Date: March 4, 2004 subject. ESTABLISH APRIL 1, 2004, AS THE DATE FOR A PUBLIC HEARING TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEE FOR THE PROPERTIES WHICH COULD DIRECTLYCONNECT TO JOB 5332 (NORTHGATE ROAD, WALNUT CREEK), JOB 5427 (CAMELIA LANE, LAFAYETTE), JOB 5542 (CAMINO MONTE SOL, ALAMO), JOB 5635 (SOUTH AVENUE, ALAMO), OR BE TRIBUTARY TO JOB 5278 (LAWRENCE ROAD, DANVILLE), JOB 5156 (FORCEMAIN AND NORTH LAWRENCE ROAD PUMP STATION, DANVILLE), JOB 5252 (FORCEMAIN RELOCATION, DANVILLE), AND JOB 5503 (CRESTVIEW COURT, ORINDA). BACKGROUND: The design and construction of "Standard Facilities" for Jobs 5332, 5427, 5542, and 5635 were installed and paid for by private individuals. The design and construction of "Special Facilities" for Jobs 5278, 5156, 5252, and 5503 were also installed and paid for by private individuals. After a project is completed by the installer and accepted by the District, the installer contributes the project to the District for public use. Non - installer properties may connect or be tributary to the contributed public sewers. The District Code provides for a Reimbursement Fee to the installer, so the installer may recover a portion of the cost for the contributed facility. The proposed Reimbursement Fee would be collected from property owners when they connect to the sewer system. The collected fees would then be disbursed to the installers of the projects. The District Code requires that a notice of public hearing be mailed to owners of properties to which the fee could be applicable at least ten days in advance of the date set for the hearing. The notice is to include a general description of the reimbursement fee program, a description of the facility that was constructed which gives rise to the proposed fee, and the amount of the proposed fee. RECOMMENDED BOARD ACTION: Establish the Board's regularly scheduled meeting on April 1, 2004, as the date for a public hearing to receive comments on the proposed Reimbursement Fees for properties that could directly connect to the "Standard Facilities" or be tributary to the "Special Facilities" sewers identified above. UAPosibon Papers \Seitz \PP EstablishDateforPublicHearing .doc Page 2 of 3 ..I"Kula—Z4 a CSO HILL .N ALAMO MORAGA O CAMELLA LN, LAFAYETTE (JOB 5332) N OCREST VIEW DR, ORINDA (JOB 5503) O3 CAMINO MONTE SOL, ALAMO (JOB 5542) o 2 OSOUTH AVE, ALAMO (JOB 5635) MKM T O5 LAWRENCE RD. NORTH DANVILLE (JOBS 5156 AND 5454) OLAWRENCE RD, SOUTH DAWLLE (JOB 5278) = O7 NORTHGATE RD, WALNUT CREEK (JOB 5334) u Central Contra Costa Sanitary District - I , 4 A- CS - Dh..- Prepared by Empn —m. Support S—lk CLYDE CLAYTON 0 LZA i • s 0 l SAN m '�. RAMON •gym REIMBURSEMENT PROGRAM JOB LOCATIONS Page 3 of 3 Attachment 1 i �,V)3 0 A 7 F-*1 w w O -A C O Wool L:ux MINUMMEN N l J 3 cu w La La I m La w 0 C ui v c� 0 3 cD rt C V Ep c- 0 0 0- 0 on 3 En l J 3 a r.. C. 3 CU O —• rD Q n r* A C cn �' C� (D n 3 rr A D o70 c 3 m a C) O Q A C O (n C� (D N 3 rr A D o70 � o IN IN c 3 m a � � > � \ 7 � ± »� � \\ \>• y+« ©«� % . »� »\ 2/ . <y. >a »� z. » y y� y�� v % �f °� w^ .� .. . <� . » .: � LA.) LA) 0 * * * 4 41 3 0 3 O �v o c n n, to m 3 m D mo I O C O h fl1 C 3 �m r-t" En cr(!1 i� n 0 c FN r O t� rt CD 3 3 mo cun rt n n c� C CD O h wo M. 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MEOW d c� o � V o CD � o d y 7� n y 0 ro y 0 z N EM: CD C, CD CD C H"S 0 � M� CD CD o00 o� o� Qw z 0 0 CD 0 CD cn cn y n y O � y d O � z� �a �z 1 V] ~ CD I 0 CD C all CD � d d o � � CD C E o CD CD o C-D�o CD CD EM: CD C, CD CD C H"S 0 � M� CD CD o00 o� o� Qw z 0 0 CD 0 CD cn cn y n y O � y d O � z� �a �z 0 V] � I 0 CD C all � d CD o CD E C EM: CD C, CD CD C H"S 0 � M� CD CD o00 o� o� Qw z 0 0 CD 0 CD cn cn y n y O � y d O � z� �a �z Central Contra Costa Sa..,tary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 6.a. ENGINEERING Type of Action: AUTHORIZE AGREEMENT Subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF MARTINEZ FOR A JOINT CONSTRUCTION PROJECT Submitted By: Initiating Dept /Div.: Alex Rozul, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION., rw-11�r ot — �&— A. R ul T ecki W. Brennan A. Farre *General s K r ISSUE: Board of Director's authorization is required for Agreements with other public agencies. RECOMMENDATION: Authorize Board President and the Secretary of the District to execute and agreement with the City of Martinez for a joint construction project. FINANCIAL IMPACTS: The City will reimburse the District. ALTERNATIVES /CONSIDERATIONS: Reject the agreement and bid the project without the waterline improvements. This would increase construction costs to both agencies and impacts on the residents. BACKGROUND: The District is currently designing sewer improvements identified in the Capital Improvement Budget for the Pleasant Hill Road East corridor in Martinez. During the project's preliminary plan review process with the City of Martinez, it was discovered that the City intends to construct improvements to its waterline within Pleasant Hill Road East at approximately the same time as the District's project. After discussing ways to coordinate construction of both projects, District and City staff agreed that combining the work into a joint project would be cost efficient for both agencies and least disruptive to the residents. Attachment 1 is a map showing the location of both projects. Under this agreement, the District would be the lead agency for the joint project and be responsible for bidding and construction management. Each agency would be responsible for all costs associated with improvements to their facilities, and both agencies would share the costs of public notifications, traffic control, and repaving the road. Staff is currently negotiating the details of the agreement. l Design \Position Papers\2004 \CityofMartinez.DOC Page 1 of 3 POSITION PAPER Board Meeting Date: March 4, 2004 subject AUTHORIZED THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF MARTINEZ FOR A JOINT CONSTRUCTION PROJECT RECOMMENDED BOARD ACTION: Authorize the Board President and the Secretary of the District to execute and agreement with the City of Martinez for a joint construction project. 1ADesign \Position Papers\2004 \CityofMartinez.DOC Page 2 of 3 Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 Type of Action: HUMAN RESOURCES No.: 7.a. HUMAN RESOURCES Subject: ADD ONE MAINTENANCE COORDINATOR 1 /11 POSITION (G-47,$3047- $3667/G-51, $3343 - $4040) AND DELETE ONE SECRETARY 1 /II POSITION (G -45, $2906- $3503/G -49, $3189 - $3854). AUTHORIZE FILLING THE MAINTENANCE COORDINATOR 1 /11 POSITION. Submitted By: John Pearl, CSO Division Initiating Dept. /Div.: Operations /CSO Division Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: J. P arl EMEW441M General ISSUE: Board authorization is required to create and delete positions. RECOMMENDATION: Authorize the addition of a Maintenance Coordinator 1 /II at CSO and delete one vacant Secretary 1 /II position. FINANCIAL IMPACTS: The additional cost will be $1800 for this Fiscal Year. ALTERNATIVES /CONSIDERATIONS: Do not authorize filling the vacant position or fill the position at the secretarial level. BACKGROUND: With the increase in field crews, CSO requires additional support staff to manage the cleaning and construction data bases, produce cleaning schedules, answer phones and dispatch crews, prepare reports, support the Vehicle Shop's preventive maintenance program, and order materials for the Construction Section. This work is technical and more suited to the duties of the Maintenance Coordinator position than secretarial support. An organizational chart of CSO is attached for reference. The Board Personnel Committee has reviewed and approved this request. RECOMMENDED BOARD ACTION: Authorize the addition of one Maintenance Coordinator 1 /II, G47/51, the deletion of one Secretary 1 /II, G- 45/49, and the recruitment for the Maintenance Coordinator vacancy. Page 1 of 2 CAMy Documents \Backup of CsoMaintCoorposppr2- 25- 04.wbk r_ .0 N .� D U) r_ .0 � w v CL 7 0 3 E L ch z ƒ c F 2 m q � � w 2 p . < © Fm- � W CL 4) 0 U) a .0 cc a) CL r \co c vi CCU 00 21 §D -2.0 A0 ' )j _ g _ _j 0 o & (D a Em 0 CL }=_ � w0 _ _)co ��- � � / a: \{r 2 q§ m J /�% k-1 \} � \/ u� EQ ■ ƒ§/ $f !t2 age (46s /Q§ %$ � « » ƒƒ �� 4 � }\ m Z «A %) §? _ r k� \ 2 Tt G . .. 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What SSC rate is prudent? • What are the impacts on future rates if tax revenue is lost? • How long do you want rates stabilized? 1 WHY? • Timeline for Prop. 218 Notice . Board Imposed condition . Finalize O &M Budget Process • Staff timeline for June adoption . Project impact on Capital Improvement Plan • Dependent on ad valorem tax revenue Proposition 218 Timeline • Prop. 218 Notice not required for SSC • Board Policy is to provide such Public Notice • Requires 45 day ratepayer notice • March 18th — Board decision • April 19th - Notices mailed • June 3rd — Public hearing • August 10th — County Tax Collector 2 "Funds Available" • Future "funds available amounts are linked to the property tax revenue • "Funds available" are now at $58 million • In 2004 -05 "funds available" could be approximately $57 million with tax revenue and $48 million without Ad Valorem Tax Proposal • Governor's initial proposal "$1.3 billion shift of property taxes to the ERAF... about 10 %." • February 18, 2004 —Analysis Report recommendation a $400 million property tax shift for enterprise special districts . Proposes 80% reduction in enterprise special district tax • Ad valorem tax is now "on the table" in State budget discussion 3 Capital Expenses • CIB for 2003 -04 will be under -spent by $3.2 million • CIB for 2004 -05 budgeted at $26.6 million • Future infrastructure spending will increase • Only part of the Sewer Construction Fund can be used to augment rates Why a 11CPI" Sewer Service Charge Increase • Workshop comments seem to favor inflation charge approach • Board has ensured revenue from SSC to meet present needs • Understandable to ratepayers. The District has not lost tax revenue at this point in time • Preserves future options 4 Which CPI? • Bureau of Labor Statistics — based on "shopping cart" purchases ■ For 2003 — 1.8% San Francisco Construction Index — from ENR — Used for District CIP and sewer reimbursement . For 2003 — 2.5% District Labor factor 70% of budget For 2003 — 4% Timeframe — reading the future? Scenarios Impact for fiscal years beyond 2004 -05 • Scenario 1: Best case — 3% CPI SSC Increase; 10% loss of property tax revenue • Scenario 2: 2% CPI SSC Increase, total loss of property tax • Scenario 3: 3% CPl SSC Increase, total loss of property tax • Scenario 4: 4% CPI SSC Increase, total loss of property tax 5 Scenario 1 -Rates adjusted by CPI of 3% • District loses 10% of property tax • Projects a 3% rate increase for 3 years • Uses current O &M projected spending . Includes $1.6 M Paulsen payment • Uses current CIP outlined in October • Could project 3% SSC rate increase beyond 3 years • Creates "hard landing" in 2009 -10 Scenario 1 - Rates adjusted by 3% CPI rur1J5 Available s70,Gr.A sc0,CC0 v 550,GGU c 0 540,000 s F 530,CC0 `m r°0 ssur s1O,000 . s- 2Cw- '`*.03- 2GC4- -CC,. :GGfi- ::CU7- �GGfL 2GC9 2U1C 2!Y11- iCA3 204 :C05 2GG3 2CrJ7 _W8 2C09 201U 4U11 2012 Year 24 .. 24 i - /. i :: >ziii...... -Total Furls Available • •Totil Furzis iTeq fired u Past Scenario - Future tax loss Funds Available noAAO — s$O1oo $$BADD $70100 f70D00 $10100 f- 700]. 7003. 2O . 7005- 7008- 7001- 7008- 700& 7016 7011. 7003 70D4 7007 7008 7001 7008 7008 7010 7011 7017 ... Tool w11BS "N'ble . - •TUm woes rtew�rea Scenario 2— 2% CPI SSC Increase • Anticipates loss of Ad Valorem tax revenue during 2004 -05 • Uses 2003 annual San Francisco/ Oakland CPI • Creates a "crash landing" in 2006 -07 7 Scenario 2- 2% CPI SSC Increase Funds Available 67QOD0............................................................... ..............................: 95x000 aaaoo !8 $Mwo $10.000 6 2002- 2006 2004 2005 2006 1007- 2006 1009- 2016 2011- 2003 204 2005 2008 2007 2009 2000 2010 2011 2012 Y.— .+++�.TdN Finds AVaMOM �+ +ToW FUWSnSQaM Scenario 3 3% CPI SSC increase • Anticipates loss of Ad Valorem tax revenue during 2004 -05 • Uses ENR /District CPI as the basis for increase of rates • Creates a "crash landing" in 2009 -10 Scenario 3 — 3% CPI SSC increase Funds Available $70,000 ......................................................_...... ..._..........................: m000o $50.000 h� �• a0om % MOM .. - $$! $zo.00o $10000 $- 2002- 2001 2001- 2005- 2006 2007- 200& 2000 2010 2011 - _ 2003 20D4 2005 2000 2007 2000 2000 2010 2011 2012 Y.- �• +•,. T.bl F1.1� Av.YEI... .. .Tall Fndc p�p1�M Scenario 4 - 4% CPI SSC Increase • Anticipates loss of Ad Valorem tax revenue during 2004 -05 • Uses District "labor" as the basis for increase of rates N• Creates a "crash landing" in 2009 -10 0 Scenario 4— 4% CPI SSC Increase 02 -03 Funds Available 04-05 05.06 $74000 ..- .- ............ ... ..... .. .................... _........................ ... ............. . 07 -06 06 -09 MKODO 10.11 staff MQ000 $40000 $74000 $24000 24 24 $10000 8 9 $ 9 10 2002 2001 .2004 2005 2006 2007- 2006 2006 2010 2011- Scenario — 3% 2003 2004 2005 2008 2007 2008 20M 2010 2011 2012 V.- +..,, Tail Funds AvYSblo ,Tar F-,ft fww10G New Scenario Rate Comparison for Scenarios Argument for rate stabilization Year 02 -03 03-04 04-05 05.06 06.07 07 -06 06 -09 09 -10 10.11 staff Recommend 24 24 8 8 9 9 9 10 54 Scenario — 3% New Scenario 24 24 8 24 24 24 55 12 12 2% CPI Rate 24 24 6 6 6 100 14 14 14 Increase 3 % CPI Rate 24 24 8 9 9 78 28 14 14 Increase 4% CPI Rate 24 24 11 12 12 50 47 14 14 Increase 10 Board Consideration • Timely Prop. 218 Notice, a decision is needed, but not required by March 18th • The retention of property tax revenue is unlikely — It's a question of when, not if the District will lose it! • Any CPI scenario will work for the short term Board Consideration • If an extended SSC is desired — rate stabilization - then a 3 or 4% rate is preferred • Loss of the entire property tax revenue will require a major rate increase within a year of event • The District's rates would increase $59 to recover lost property tax revenue 11 Impact on Sewer Service Charge Still below median for local agencies Livermore $451 Rodeo Sank" Didrlct $443 Benicia... ............................... ....3428....................... $402...................... VaBe1� .................. ....................... $3N1..................... .. Crack�/f- Vallona Sanha. 7. Dllrlct ...........:............................ ....SJat....................... Pleasanton $578 EBMUD $347 Oakland (EBMUD brtreatment) $330 Dublin -San Ramon S�nlce s0" 0 ................................... .......W7...................... M1. View Sanitary. qsM. ct .................... ............................... .....5324...................... Bre nlwood..............:.................................................... ........2...................... PNlsbgrp. (DDSD, br 1nalm�nt) ............. ............................... .....5210...................... SHy Sa nitary Dislrlct (E9MUD for lreatm ent) ............... .............5277.............. Napa Sanitallon Dllrid $274 CCSD C 5272 Antioch (ODSD for treatment) $259 !ay PdM.(DDSD brinalm• nt) ........... ............................... ......5257..................... Concord (CCCSD brtnatm�rtt) ............ .._.................._......... .................. ...... SzS4_...._..........._. FaitBel d -Sui u! k ................ ......S22f..................... .................... ............................................... Union Sanitary Dllrlct ..................:.......... ............................... r. k ........ . ?177...................... . West County wadewater diid $150 Oro Loma Sanitary Diskid $158 Future Actions Continue to update Board on State budget developments that impact the District • Develop and mail Prop. 218 notices • Provide rate and budget information in spring issue of Pipeline • Start appropriate rate setting process 12 A danger foreseen is half avoided. ... Thomas Fuller "The real budget debate begins this mornin %. Ancdit's a whopper of a debate. Democratic State Treasurer Phil Angelides March 4. 2004 "The state's increased ability to sell bonds to fund current operations merely postpones difficult taxation or expenditure reduction decisions" Standards and Poor's Board Discussion Issue Prop. 218 Notice Set SSC rates Ability to adjust rates if needed 13 Central Contra Costa San..ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 4, 2004 No.: 9.b. BUDGET AND FINANCE Type of Action: RECEIVE BUDGET REVIEW Subject: RECEIVE THE 2003 -2004 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2003 Submitted By: Debbie Ratcliff, Controller Initiating Dept /Div.: Administrative Department REVIEWED AND RECOMMENDED FOR BOARD ACTION: r� D. Ratc' K. Mu graves Charles W. Batts, General Manager ISSUE: A report of the results of a comparative review of actual and budgeted Operations and Maintenance (O &M) revenues and expenses for the first six months of the 2003 -2004 fiscal year as well as full year projections are provided in this Position Paper. In addition, any significant variances from budget for the first six months and any significant full year projected variances are discussed. RECOMMENDATION: Receive the 2003 -2004 Operations and Maintenance Budget Review for the six months ended December 31, 2003 and full fiscal year projections. FINANCIAL IMPACTS: Six Month Review: For the first six months ended December 31, 2003, total O &M revenues are $20,462,382 compared to a budget of $19,414,086 for a positive variance of $1,048,296 or 5.4 %. Total O &M expenses for the first six months are $20,020,540 compared to a budget of $21,014,271 for a positive variance of $993,731 or 4.7 %. The six month status reflects the financial results at a certain point in time, as of December 31, 2003, and looks optimistic. Annualized Projections: The projected O &M revenues for the full year are $44,493,419 compared to a budget of $42,985,600 for a positive variance of $1,507,819 or 3.5 %. Total projected O &M expenses for the full year are $43,477,976 compared to a budget of $44,033,397 for a favorable variance of $555,421 or 1.3 %. This favorable variance is due to cost savings in labor expense of $763,191, chemicals $140,000, utilities $145,400, hauling and disposal $122,060, outside services $169,149 and materials & supplies $225,865 partially offset by an unfavorable variance of $961,893 for employee benefits resulting from the unexpected final payment of settlement costs for the Paulsen lawsuit. These savings reflect staffs continued focus to obtain cost reductions through their efforts to manage vacant positions and reduce costs wherever possible. P age 1 of 5 G: \FINANCE \6mopp.D0C POSITION PAPER Board Meeting Date: March 4, 2004 Subject. RECEIVE THE 2003 -2004 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2003 ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: Six Month Review: The table on Attachment A compares actual O &M revenue and expense for the first six months of the fiscal year to the six -month budget. Significant variance explanations are included on the table. Annualized Projections: Attachment B compares full year O &M projections to budget. Anticipated significant projected variances from the annual 2003 -2004 O &M Revenue and Expense budget are listed below: Revenue: Total O &M Revenue is projected to be $1,507,819 higher than budgeted mainly due to Ad Valorem tax revenue anticipated to be eliminated but retained, higher than expected Sewer Service Charge revenue as a result of adjustments and corrections reported to the County, and a higher than anticipated volume increase in sewer repair and main line work. Expense: Salaries: Salaries and Wages expense is projected to be $763,191 or 4.7% lower than budgeted due to actively managing the filling of positions to reduce costs without reducing service. Benefits: Benefit costs are projected to be $961,893 over budget for the full fiscal year mainly due to the unbudgeted payment of $1,616,346 to the Retirement Association for the Paulsen lawsuit settlement. All other benefits are anticipated to be lower due to vacancies filled later than budgeted. Chemicals: Chemicals expense is projected to be $140,000 under budget due to stable plant operation and effective control of chemical use. Utilities: Utilities expense is projected to $145,400 lower than budgeted due to lower electrical costs as a result of reliable cogeneration operations, increased cogeneration output, and a Pacific Gas and Electric rebate. Page 2 of 5 GAFINANCE \6mopp.D0C POSITION PAPER Board Meeting Date: March 4, 2004 Subject. RECEIVE THE 2003 -2004 OPERATIONS AND MAINTENANCE BUDGET REVIEW FOR THE SIX MONTHS ENDED DECEMBER 31, 2003 Repairs & Maintenance: Repairs & Maintenance expense is projected to be $118,164 over budget due to unanticipated expenditures for rebuilding the primary sludge pump, repair of the plant chiller and HVAC repair costs. Hauling & Disposal: Hauling & Disposal expense is projected to be $122,060 lower than budgeted as a result of a lower than expected grit volume and effective scheduling with hauler to maximize load capacity as well as a more favorable contract obtained from the household hazardous waste hauler. Outside Services: Outside Services expense is projected to be $169,149 lower than budgeted mainly due to the continued reduction in the use of outside consultants. Materials & Supplies: Materials & Supplies expense is projected to be $225,865 lower than budgeted due to less than anticipated usage of operating supplies for field operations group, and continued focus on efficient use of supplies. The Revenue over Expense results for the 2003 -2004 O &M budget anticipated a decrease to the O &M Fund balance of $1,047,797. Based on favorable revenue results and reduced O &M expenses, the full year projections indicate that the O &M Fund balance will increase by $1,015,443. 10 Year Financial Plan: These full year O &M projections are more favorable than the projections that were shown to the Board at the Financial Planning Workshop on January 29, 2004. The full year projections for revenue are $497,500 higher than the projections shown at the Workshop due to higher Sewer Service Charge revenue from adjustments and corrections reported to the County and a higher volume of sewer repairs and inspections than previously anticipated. The full year O &M expense projections for fiscal year 2003 -2004 indicate that the District's O &M expenses will be under by approximately $417,000 from previous projections mainly as a result of savings in labor from filling open positions later than budgeted. RECOMMENDED BOARD ACTION: Receive the 2003 -2004 Operations and Maintenance Budget Review for the six months ended December 31, 2003 and projections for the full fiscal year. G: \FINANCE \6mopp.D0C Page 3 of 5 Page 4 of 5 W c O 9 m > > > A c v R � Z tca� 1Oy DEr 1O O v 0 c a C cxd o c O o O r •� V C 7 C N 9 o e c °� r A o a LO° CL rr d w m a � w o �w 0. 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M N C d d C N to Of CO M N r N v N N N V U > r C O LL N w O M ^ O co COD V O N N N h n C 3 N V CNpp Q O N n OOi A COO M 001 r N N N O N N OMf 01 t0 0 E O .- >a O ° M O CO N O C M O CO n co N O P O O O r '" t0 tD O M N O t0 N O O t0 La n O O r V M h H tp M t0 t0 O N O A O 9 N O a N CO in t0 M u1 � 01 O O O m OD Of CO N r r r N to 001 M C�! N t0.7 cn h C4 N 10 V t0 O h O 1n V T COD t0 � V p tQf> Ga tNtpp 0! to tq to N to O co N j� N Oi O 01 M c M N t0 w 0/ O Q O N ^ t0 r N Q p� G d d cc Cf co d H U LM m C -� d CL O. a to W V U O U d 0 E t y C y _ o a W W J 9 W rQ F W d g O X O E t .7 a Cl A O` 7 A H Q K y U F W H W U 7 w 2 tl O Page 4 of 5 ATTACHMENT B Central Contra Costa Sanitary District Revenue & Expense Account Summary Projected for the Year Ending June 30, 2004 Variance Variance Projected Budget Amount % REVENUES: Sewer Service Charge 33,978,100 33,663,100 315,000 0.94% City of Concord 7,100,000 7,100,000 0 0.00% Other 3,415,319 2,222,500 1,192,819 53.67% Total Revenues 44,493,419 42,985,600 1,507,819 3.51% EXPENSES: Total Labor Charges 15,661,000 16,424,191 763,191 4.65% Employee Benefits 13,205,000 12,243,107 (961,893) -7.86% Directors Fees & Expenses 50,000 50,000 0 0.00% Chemicals 972,000 1,112,000 140,000 12.59% Utilities 3,664,400 3,809,800 145,400 3.82% Repairs & Maintenance 2,813,136 2,694,972 (118,164) -4.38% Hauling & Disposal 976,000 1,098,060 122,060 11.12% Professional & Legal 333,000 303,000 (30,000) -9.90% Outside Services 1,966,550 2,135,699 169,149 7.92% Self- Insurance 225,000 225,000 0 0.00% Materials & Supplies 1,402,000 1,627,865 225,865 13.87% Other Expenses 2,209,890 2,309,703 99,813 4.32% Total Expenses 43,477,976 44,033,397 555,421 1.260/o To /(From) Reserves 1,015,443 (1,047,797) 2,063,240 Page 5 of 5 2003 -2004 OPERATIONS &MAINTENANCE SIX MONTH BUDGET REVIEW S: \B UDGET\2003- 2004.0 &MREV.OH.doc H H 0 c W �Z Q W t- a zw � 0 Z �a Ow V D �W ~ W Zw 02 ca Q0 Z V 7 W J LO W o col cf d9 m CD 699 � Q IL O lIQ R WQ N W Q =) V Z Ix O w N Q � O Q o O Q d9 m T- M ti M 0) I,,- N O N d' O N 649. j co O Tl- N � o col cf d9 o N CD 699 � U >O W otS O Co N M Co rCD W D m m N O N VJ co Q L> lIQ R N W V- �- Ix O w N Q o 0 6011, N 1% U >O W otS O Co N M Co rCD W D m m D VJ J U) L> L W IX w a— v W O w O^ Ix O w U >O W otS O Co N M Co rCD W D m m V H _U) c W U �Z Q W F- a zx UJ U) G QZ F- Q 0W V n �Z W H� ZLU V 2 J 0 Z V W m oI U� co W w W (0 0 m rn LL 0 j c) C6 W Q U LL co O � M O d Z V Z rn 0 Q LO � r M N d� Ln LO LO O N M CO O N 0 _O CO co w W (0 M rn j c) C6 m co O � M O d It O ^ _ d9 0 _O CO co U Q dt rn j c) C6 Nt Ln o Q � � 6 U O 'C O W 00 O U) W m W W w o o U) U) Co Q W Q W W W OW 0x W >x m I- w I- W wow 66 PROJECTED FULL -YEAR EXPENSE VARIANCES FAVORABLE VARIANCES: • Salaries & Wages under budget due to actively managing the filling of positions to reduce costs • Utilities under budget due to lower electrical costs as a result of cogen and a PG &E rebate • Outside Services under budget due to reduction in the use of outside consultants UNFAVORABLE VARIANCES: • Benefits over due to unbudgeted one time settlement payment for the Paulsen lawsuit • Repairs and Maintenance overdue to unexpected repairs to the primary sludge pump and HVAC system S: \BUDGET\2003- 2004.0 &MREV.OH.doc N O O W co C 0 G) rn N O O -< n D � � D CD C 70 O Orn co C 0 G) rn V m' �D CL N O O O O O O 0 0 f+ 0 c c� w F+ N O 0 w 0 W 0 m n D r � X D -v �v rn� Z � � D C C 70 � rn 0 0 0 D D r 3 O 3 Z C 0 rn 00 X -n Gi "" CD O O (D :3 _ (D w n (D fD 3 7a o N o o 3 = (o cu � l� 3 3 0 3 n Ul i rn rn N O o0 0 rn w � 3 w w Oo 00 °o M °o O o 0 0 0 a w _p, m � O V o 0 . 0 00 C O w O O O o o ° 0 0 0o cD 0 0 0 0 0 vV n {0. c� w :'' -1 -1 Ln O 0 0 0 CL o 0 O°o °o °o o w 0 O o 0 0 0 -e v OMN V N Ln 41. ~ O W W V � � V fD OC) C) 00 00 00 CL _ n D r � X D -v �v rn� Z � � D C C 70 � rn 0 0 0 D D r 3 O 3 Z C 0 rn 00 D 3 z -v O G) r• I► C Cn C D 3 3rn D D N n O �° On 7� O� H v � m D M �v m Z C Ul C X X M rn-0 Ul O '- i Xp o W 00 c tip r+ --i n o -� cn c m m 3 D -� -o n _—° Cr (D m m o 3 V ai � o — iD D n =` rt 0 � 3 4 n cn C �. �i >? 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