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HomeMy WebLinkAbout02/19/2004 AGENDA BACKUPCentral Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004
Type of Action: GRANT EASEMENT
No.: 3.a. CONSENT CALENDAR
subject: GRANT A UTILITY EASEMENT TO PACIFIC GAS & ELECTRIC COMPANY
(PG &E) IN CONNECTION WITH THE LOWER ORINDA PUMPING STATION
RENOVATION PROJECT — DISTRICT PROJECT 5448
Submitted By: Initiating Dept /Div.:
Ricardo Hernandez Engineering /Environmental Services
Senior Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R. Hernandez H. Thorn C. Swanson A. Farrell C arles
General
ISSUE: The Board of Directors must approve Grants of Easements.
RECOMMENDATION: Adopt a resolution to grant an easement to Pacific Gas &
Electric Company.
FINANCIAL IMPACTS: The easement is being granted at no charge.
ALTERNATIVES /CONSIDERATIONS: PG &E requires that the easement be granted
prior to their crews relocating the pole.
BACKGROUND: Renovation of the Lower Orinda Pumping Station requires relocating
some of the existing utilities. An existing utility pole serving the pumping station and the
Orinda Country Club's maintenance building is being moved outside its existing
easement (map attached). The subject easement is a replacement easement.
RECOMMENDED BOARD ACTION: Adopt a resolution to grant the easement to
Pacific Gas & Electric Company and to authorize recording of the Grant of Easement
with the County Recorder.
Page 1 of 2
U: \Position Papers \Hernandez R \PG &E.PPR.2- 19.doc
Page 2 of 2
Central Contra Costa Sarb..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004 No.: 3.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE WALNUT CREEK SEWER
RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT 5428, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept/Div.:
Munawar Husain, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M - _6j;� W% (i��
M. Husain ecki W. Brennan A. Fa II
General
ISSUE: Construction has been completed on the Walnut Creek Sewer Renovation
Project, Phase 1, District Project 5428, and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is required under California Civil Code Section 3093.
BACKGROUND: Work completed under this project included the reconstruction of
approximately 5,500 linear feet of 6- to 8 -inch sewer lines at 12 locations (see
Attachment 1). Eight sites were located in public right of way and four in easements
and private streets. Construction of sewers in easements involved close cooperation
with residents for site access and restoration. Three of the public right of way sites
were located in downtown Walnut Creek. At the Bonanza Street site, work was
restricted to night time to reduce impact on traffic and local businesses. Improvements
to the City of Walnut Creek storm drain lines on Mt. Diablo Boulevard and Bonanza
Street were merged with District sewer improvements to avoid multiple impacts on
traffic and local businesses. This resulted in lower project costs for the City and for the
District at the respective work locations. This work was performed under a Joint
Powers Agreement with the City of Walnut Creek.
On June 19, 2003, the Board of Directors authorized the award of a construction
contract for this work in the amount of $817,905 to McNamara and Smallman
Construction, Inc. The contractor was issued a Notice to Proceed which was effective
July 14, 2003, with a required contract completion date of December 26, 2003. The
District had beneficial use of the work on December 17, 2003. The remaining items of
work consist of punch -list item, which do not affect the project acceptance.
LAPosition Papers \HUSAIN \5428 Acceptance.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: February 19, 2004
subject ACCEPT CONTRACT WORK FOR THE WALNUT CREEK SEWER
RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT 5428, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $1,501,000. An accounting of the project costs will be provided to the
Board of Directors at project close -out.
RECOMMENDED BOARD ACTION: Accept contract work for the Walnut Creek
Sewer Renovation Project, Phase 1, District Project 5428, by McNamara and
Smallman, Inc. and authorize the filing of the Notice of Completion.
LAPosition Papers \HUSAIN \5428 Acceptance.doc Page 2 of 3
0 9000
FEEr
Central Contra Costa
Sanitary District
_
_
WALNUT CREEK
SEWER RENOVATION PROJECT
PHASE 1, DP 5428
Attachment
Page 3 of 3
Central Contra Costa San. +ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004 No.: 3.c. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
suBJECr. RECLASSIFY ENGINEERING ASSISTANT III PAUL SEITZ TO
ASSISTANT ENGINEER
Submitted By: Initlating Dept /Div.: Engineering /Environmental
Curtis W. Swanson, Environmental Services
Services Division Manager
REVIEIF.,ED AND RECOMMENDED FOR BOARD ACTION.
U�Ac J,�
0c Swanson A. Farrell C. Freitas ChariesWbatisP
General Mana r
ISSUE: Board approval is required to reclassify an individual.
RECOMMENDATION: Reclassify Engineering Assistant Paul Seitz (G69, $5127 to
$6199) to Assistant Engineer (S72, $5531 to $6696).
FINANCIAL IMPACTS: The salary differential between Mr. Seitz's current and
proposed classification is approximately $5604 for the first year.
ALTERNATIVES /CONSIDERATIONS: Do not approve the reclassification request.
BACKGROUND: Paul Seitz was hired as an Engineering Assistant III to perform
construction inspections and design reviews of development sewer plans. Mr. Seitz
has submitted a request for reclassification from an Engineering Assistant III to an
Assistant Engineer. Mr. Seitz holds a degree in Civil Engineering and is registered as a
Professional Civil Engineer. He has all the necessary qualifications to be an Assistant
Engineer and has been working at that level since Associate Engineer Jack Case's
retirement in early 2003. Mr. Seitz can be reclassified to under fill the Associate
Engineer position formerly occupied by Mr. Case.
This issue was presented to the Board Personnel Committee on February 4, 2004.
RECOMMENDED BOARD ACTION: Reclassify Engineering Assistant III Paul Seitz
(G69, $5127 to $6199) to Assistant Engineer (S72, $5531 to $6696).
Page 1 of 1
WPosition Papers \Swanson \paulseitz.doc
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004 No.: 4.a. HEARINGS
Type of Action: CONDUCT PUBLIC HEARING
subject: CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND
ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT
WITH LA SONOMA WAY PARCEL OWNERS IN CONJUNCTION WITH THE
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5,
DISTRICT PROJECT NO. 5714
Submitted By: Initiating Dept /Div.:
Curtis Swanson, Division Manager Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
PJd — W��. e4 iq
Swanson A. Farrell K. Alm
General
ISSUE: A public hearing must be conducted to consider objections and inquiries
regarding the proposed assessment, the Resolution of Intention, the Engineer's Report,
annexation, and any other comments regarding La Sonoma Way Contractual
Assessment District No. 2002 -5 (CAD No. 2002 -5).
RECOMMENDATION: Conduct the public hearing and consider approval of
La Sonoma Way CAD 2002 -5, District Project No. 5714.
FINANCIAL IMPACTS: The estimated total project cost is $76,787. The District has
authorized up to $300,000 for CADs in 2003 -2004. To date, the Board has approved
one other CAD project this fiscal year. If approved, there will be $27,093 available for
other CADs. However, under the current Board policy, this will be the final CAD project
to be considered for approval.
ALTERNATIVES /CONSIDERATIONS:
1. Continue the public hearing to receive additional public comment or allow
additional deliberation.
2. Withhold or delay approval of the project.
BACKGROUND: A group of five parcel owners on La Sonoma Way in Alamo have
requested that the District form a contractual assessment district for the purpose of
financing and constructing a public sewer system that will benefit their properties. The
U: \CAD \La Sonoma Way\PubHear.PP.doc Page 1 of 11
POSITION PAPER
Board Meeting Date: February 19, 2004
subject CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND
ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT
WITH LA SONOMA WAY PARCEL OWNERS IN CONJUNCTION WITH THE
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5,
DISTRICT PROJECT NO. 5714
La Sonoma Way CAD meets all of the criteria for formation of a contractual assessment
district. There are six properties that could benefit from this CAD project. The Board of
Directors adopted a Resolution of Intention to form a contractual assessment district on
December 19, 2002. The proposed sewer includes approximately 327 linear feet of
8 -inch sewer main, one standard manhole, and two shallow manholes that will serve
the proponents' five existing properties, all of which have existing homes presently
relying on septic tanks. A map showing the proposed boundary and the proposed
sewer location is presented as Attachment A.
On July 11, 2002, the Board of Directors adopted a resolution directing the preparation
of a report for a Contractual Assessment District known as La Sonoma Way CAD
No. 2002 -5. A report has been prepared, and assessments have been estimated. (The
Engineer's Report is being provided to the Board under separate cover.) On
January 15, 2004, the Board of Directors set a public hearing for February 19, 2004.
Since assessments are proposed to be levied on properties, the procedural
requirements of Proposition 218 do apply. Compliance with these requirements has
been included in the documents and actions proposed for Board consideration. In
order to continue the process for La Sonoma Way CAD No. 2002 -5, the following
actions are necessary:
Conduct a public hearing to:
a. announce the tabulation of ballots submitted by owners of each affected
parcel indicating approval or opposition to the proposed assessment;
b. consider public testimony on the Resolution of Intention and the
Engineer's Report; and
C. consider public testimony related to annexation of the affected parcels to
the District.
2. If, at the close of the hearing, the Board finds that protests and ballot opposition
are insufficient, the following resolutions may be considered and adopted:
a. Resolution overruling protests of improvement (Exhibit B).
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 2 of 11
POSITION PAPER
Board Meeting Date: February 19, 2004
Subject. CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND
ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT
WITH LA SONOMA WAY PARCEL OWNERS IN CONJUNCTION WITH THE
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-5,
DISTRICT PROJECT NO. 5714
b. Resolution confirming compliance with California Constitution, Article XIID,
Section 4 (Exhibit C).
C. Resolution approving the Engineer's Report, assessments, and ordering
improvement (Exhibit D).
The hearing also serves as a public hearing for annexation purposes as required by
LAFCO.
An agreement between the owners and the District is needed to establish the rights and
obligations of both parties. District Counsel has prepared such an agreement in which
the owners agree to:
• assessments being placed on their property bills;
• pay the assessments;
• accept total responsibility for the design and construction of the sanitary sewer
extension;
• require the contractor who is selected by the owners to maintain certain
insurance coverage
• accept total responsibility for the costs associated with the sanitary sewer
extension, including interest for District financing; and
• have the sanitary sewer extension construction in accordance with District
standards.
The District will:
• finance the costs of the sanitary sewer extension;
• accept the work of the contractor, provided the work is done in accordance with
District standards;
• place assessments on owners' tax bills
• record as liens on the participants' properties the obligation of each participant to
pay assessments; and
• be reimbursed in full by receiving payments, including interest, for the total
amount financed from owners over a ten -year period.
UACADla Sonoma Way \PubHear.PP.doc Page 3 of 11
POSITION PAPER
Board Meeting Date: February 19, 2004
subject CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING
PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND
ORDERING IMPROVEMENT; AND AUTHORIZE EXECUTION OF AGREEMENT
WITH LA SONOMA WAY PARCEL OWNERS IN CONJUNCTION WITH THE
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5,
DISTRICT PROJECT NO. 5714
The agreement has been executed by all five affected parcel owners. It is appropriate,
therefore, to authorize the General Manager to execute the agreement on behalf of the
District.
The estimated cost of the La Sonoma Way CAD No. 2002 -5 is $76,787. A summary of
project costs is shown in Exhibit E. Funding for the CAD Program is included in the
2003 -2004 Capital Improvement Budget (CIB). The District has authorized up to
$300,000 for CAD projects during Fiscal Year 2003 -2004. This is the second and final
CAD to be considered for approval in 2003 -2004. If approved, $272,907 of the
$300,000 budget will have been allocated to CAD projects for 2003 -04.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15061 (b)(3), since it can
be seen with certainty that there is no possibility that the activity in question may have a
significant adverse affect on the environment. This certainty is based on the District's
past experience with numerous similar sewer construction projects, the developed
nature of the project environment, and the limited service area of the project (no
potential for growth inducement). Approval of the Engineer's Report will establish the
Board of Director's independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: If a majority protest is not filed and if less than a
majority of returned ballots from affected parcel owners oppose the assessment, staff
recommends that the Board of Directors take the following actions:
Conduct a public hearing
Adopt a resolution overruling protests.
• Adopt a resolution confirming compliance with California Constitution, Article
XIIID, Section 4.
• Adopt a resolution approving the Engineer's Report, assessments, and ordering
improvement.
• Authorize the General Manager to execute an agreement with the
La Sonoma Way owners.
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 4 of 11
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Page 5 of 11
RESOLUTION NO.
RESOLUTION OVERRULING PROTESTS
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-5
The Board of Directors of the Central Contra Costa Sanitary District resolves:
On February 19, 2004, the Board of Directors held a public hearing on the
Resolution of Intention and the Engineer's Report on the proposed improvement in
La Sonoma Way Contractual Assessment District No. 2002 -5.
At or before the time set for hearing, certain interested persons made or may
have made protests or objections to the proposed improvement, the extent of the
Contractual Assessment District, or the proposed assessment.
The Board hereby overrules each of these protests, written or oral.
The Board finds that the protest against the proposed improvement (including all
written protests not withdrawn in writing before the conclusion of the protest hearing) is
made by the owners of less than one half of the area of the land to be assessed for the
improvement.
PASSED AND ADOPTED this 19th day of February 2004, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 6 of 11
RESOLUTION NO.
RESOLUTION CONFIRMING COMPLIANCE WITH
CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-5
The Board of Directors of the Central Contra Costa Sanitary District resolves:
1. The Board set 2 p.m. on February 19, 2004, at the Meeting Room of the
Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for a
public hearing pursuant to California Constitution, Article XIIID, Section 4.
2. Pursuant to Article XIIID of the California Constitution, as amended by
Proposition 218, commonly known as the "Right to Vote on Taxes Act," notice of the
proposed assessment was provided to all owners of affected parcels within the District,
which notice contained a ballot whereby each owner could indicate support or
opposition to the proposed assessment.
3. At the time and place for which notice was given, the Board of Directors
conducted a public hearing, pursuant to California Constitution, Article XIIID, Section 4,
and gave every person present an opportunity to comment on and object to the amount
of the proposed assessment.
4. The Board finds that less than a majority of parcel owners who returned
ballots, weighted by financial obligation, opposed the proposed assessment.
PASSED AND ADOPTED this 19th day of February 2004, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 7 of 11
RESOLUTION NO.
RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT
AND ORDERING IMPROVEMENT
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-5
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to ordering the improvement
in the La Sonoma Way Contractual Assessment District No. 2002 -5, Central Contra
Costa Sanitary District, Contra Costa County, California, and now makes the following
findings and orders:
1. The Board adopted a map showing the boundaries of the land benefited by
the proposed improvement. A copy of the boundary map was filed in the office of the
County Recorder of the County of Contra Costa in the Book of Maps of Assessment
and Community Facilities Districts.
2. The Board adopted its Resolution of Intention to order the improvement
described therein under the Municipal Improvement Act of 1911, and directed Curtis W.
Swanson, Environmental Services Division Manager, as the Engineer of Work for the
Assessment District, to prepare the report required by Section 5989.22 of the Streets
and Highways Code.
The improvement is generally described as follows:
Construction and installation of approximately 327 linear
feet of sanitary sewer line, together with appurtenant work
and facilities located at La Sonoma Way in Alamo,
California.
3. The Board called a hearing of protests on the La Sonoma Way Contractual
Assessment District No. 2002 -5. Notice of the hearing was given by publication, by
street posting, and by mailing to affected parcel owners, all according to the Municipal
Improvement Act of 1911. Affidavits of publication, posting, and mailing were filed with
the Secretary of the District.
4. At the time and place for which notice was given, the Board of Directors
conducted a public hearing pursuant to Section 5898.26 of the Streets and Highways
Code, which included a summary of the Engineer's Report and gave every person
present an opportunity to comment on and object to the proposed Contractual
Assessment Program improvement and the extent of the Assessment District.
5. The Board further finds that written protests against the proposed
improvement have not been made by owners representing more than one half of the
area of the land to be assessed for the improvement.
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 8 of 11
6. The documents and events described in paragraphs 1 to 4, inclusive, are
stated here in tabular form, with their dates and, where appropriate, their numbers. All
documents are now on file with the District except as otherwise noted.
f. Affidavit of Publication of Notice of Improvement pending
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has
fairly and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety
of the capital cost of the improvement. The Board hereby confirms and levies each
individual assessment as stated in the Engineer's Report.
9. The Board orders the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the
California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section
15061(b)(3), since it can be seen with certainty that there is no possibility that the
activity in question may have a significant adverse effect on the environment. This
certainty is based on the District's past experience with numerous similar sewer
construction projects, the developed nature of the project environment, and the limited
service area of the project (no potential for growth inducement).
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 9 of 11
Number
Document or Event
Date
or Action
a.
Resolution of Intention
7/11/02
2002 -047
b.
Resolution Approving Boundary Map
7/11/02
2002 -048
c.
Boundary Map Filed with County Recorder
pending
--
d.
Certificate of Mailing Notice of Improvement
2/4/04
--
e.
Certificate of Posting Notice of Improvement
2/9/04
--
f. Affidavit of Publication of Notice of Improvement pending
7. The Board approves the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report.
8. The Board finds that the Engineer of Work, in the Engineer's Report has
fairly and properly apportioned the cost of the improvement to each parcel of land in the
Assessment District in compliance with the agreement between the owners and in
proportion to the special benefits derived by each parcel, in relationship to the entirety
of the capital cost of the improvement. The Board hereby confirms and levies each
individual assessment as stated in the Engineer's Report.
9. The Board orders the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. According to Section 10603 of the Streets and Highways Code, the Board
designates the District Controller to collect and receive payment of the assessments.
11. The Board independently finds that this project is exempt from the
California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section
15061(b)(3), since it can be seen with certainty that there is no possibility that the
activity in question may have a significant adverse effect on the environment. This
certainty is based on the District's past experience with numerous similar sewer
construction projects, the developed nature of the project environment, and the limited
service area of the project (no potential for growth inducement).
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 9 of 11
PASSED AND ADOPTED this 19th day of February 2004, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 10 of 11
SUMMARY OF PROJECT COSTS
LA SONOMA WAY CAD NO. 2002 -5
Construction $61,000
Engineering 10,500
District Services 5,287
TOTAL 7 787
U: \CAD \La Sonoma Way \PubHear.PP.doc Page 11 of 11
La Sonoma Way CAD 2002 -5
Alamo
• Meets CAD Formation Criteria
1 . Benefits at least 5 properties
2. At least 60% developed properties
3. No more than 2 dwellings / property
• 5 participants; 1 non - participant
• 327 feet of 8 -inch sewer; 3 manholes
• Estimated cost - $76,787
• Participant cost — $15,357 upfront
or $2,046 /year
CAD Formation Criteria
• Benefits at least 5 properties
• At least 60% developed properties
• No more than 2 dwellings / property
2003 -2004 CAD Budget Status
C.A.D.
Via Don Jose CAD 2002 -6
(Alamo)
La Sonoma Way CAD 2002 -5
(Alamo)
Authorized to Date
Maximum CAD Authorization
Available Budget for other CADs
Authorization
196,120
76,787
$ 272,907
$300,000
$ 27,093
Election Results
La Sonoma Way CAD 2002 -5
Danville
Approve Assessment - 6 votes
Oppose Assessment. - 0 votes
Revised estimated assessments:
Upfront payment - $121,798
10 -year payments - $ 1,720 / year
Central Contra Costa SaniL,ary District.
' BOARD OF DIRECTORS
POSITION PAPER
February 19, 2004
Board Meeting Date: :iant ary-15-,-2004 No.: 6C-O*SE*T- --A{ R-
Type of Action: HUMAN RESOURCES 6.a. ITEMS HELD OVER FROM PREVIOUS
BOARD MEETINGS
Subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISTRICT'S GRIEVANCE PROCEDURE
Submitted By. Cathryn R. Freitas, Initiating Dept./Div.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Frets R. Wsgraves
General Ma
ISSUE: When a grievance has been appealed to the Board level, the Board must
employ a neutral third party to hear the matter and recommend action to the Board in
accordance with the Memorandum of Understanding (M.O.U.) between the District and
the CCCSD Employees' Association, Public Employees' Union, Local One, Article III,
Section 2.5.
RECOMMENDATION: Direct staff to secure the services of an arbitrator in accordance
with the District's grievance appeal procedures.
FINANCIAL IMPACTS: The District and the Union share the cost of the arbitrator and
court reporter for grievances. An estimated cost of these services is $2000 per day.
ALTERNATIVESICONSIDERATIONS: None.
BACKGROUND: Senior Buyer Tammy Fong has filed a grievance against the District
for harassment, discrimination and retaliation. The grievance was filed after Ms. Fong
learned that the Principal Buyer position was being replaced with a Senior Buyer.
General Manager Charles Batts appointed Director of Operations James Kelly to be the
Step Three Hearing Officer. Mr. Kelly held a four -day hearing to thoroughly investigate
Ms. Fong's allegations. He concluded that there was no basis for a grievance in
accordance with the MOU and no evidence was presented to substantiate her other
claims. Ms. Fong has appealed Mr. Kelly's decision to the Board. Background
information has been provided to the Board under separate cover.
RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator
in accordance with the District's grievance appeal procedures.
C:WIy Documents\Fong step 4 ppr 12- 22- 03.doc Page 1 of 1
central Contra Costa Sanimary District
BOARD OF DIRECTORS
POSITION PAPER
February 19, 2004
Board Meeting Date: dafltrery45-2004-
Type of Action: HUMAN RESOURCES
No.: �.o-. - - -G-0�- -Gk-E
6.b. ITEMS HELD OVER FROM PREVIOUS
BOARD MEETINGS
Subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISCIPLINARY APPEAL PROCEDURE FOR GENERAL
EMPLOYEES
Submitted By: Cathryn Freitas, InidatingDepwDiv.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas 9. kWsgraves
General
ISSUE: When a disciplinary matter has been appealed to the Board level, the Board
must employ a neutral third party to hear the matter and recommend action to the
Board in accordance with the Memorandum of Understanding (M.O.U.) between the
District and the CCCSD Employees' Association, Public Employees' Union, Local One,
Article III, Section 3A.B.
RECOMMENDATION: Direct staff to secure the services of an arbitrator.
FINANCIAL IMPACTS: The cost of the disciplinary hearing for an arbitrator and court
reporter is approximately $2000 per day and is borne by the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Administration Department Director Randall Musgraves issued a
Notice of Intent to Suspend to Accounting Technician III David Rolley for harassing and
retaliating against another District employee. Mr. Rolley appealed his proposed
suspension at Step Three. Environmental Services Division Manager Curt Swanson
was appointed by General Manager Charles Batts to hear the appeal. Mr. Swanson
upheld two days of the three -day suspension. Mr. Rolley has appealed the two -day
suspension to the Board for the services of an arbitrator. Background information has
been sent to the Board under separate cover.
RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator
in accordance with the District's disciplinary appeal process.
CAMy Documents\ROLLEY DISCIP STEM PPR 12 -03.doc Page 1 of 1
central Contra Costa Sani...ry District
' BOARD OF DIRECTORS
POSITION PAPER
February 19, 2004
Board Meeting Date:- JfMtJ8fy -1"&, 2994- No.:
Type of Action: APPOINT ARBITRATOR 6.c. BOARD MEEDIOVER FROM PREVIOUS
Subject- DIRECT STAFF TO APPOINT AN ARBITRATOR TO HEAR THE STEP
FOUR GRIEVANCE OF PUBLIC EMPLOYEES' UNION, LOCAL ONE REGARDING
PROVISIONAL PLANT OPERATOR III'S
Submitted By: Cathryn R. Freitas, Initiating Dept./Div.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Frekas 1// us9 ves
General
ISSUE: David Rolley, C.C.C.S.D. Employees' Association President, has filed a
grievance at Step Four of the grievance procedure. According to the Memorandum of
Understanding between Local One and the District, Article III, Section 2.5, "the Board of
Directors shall employ a neutral third party to hear the matter and recommend action to
the Board."
RECOMMENDATION: Direct staff to appoint an arbitrator to hear the grievance.
FINANCIAL IMPACTS: The District and the Union share the costs of grievances.
ALTERNATIVES /CONSIDERATIONS: None. An estimated cost of these services is
$2000 per day.
BACKGROUND: On September 16, 2003, the Union filed a grievance on behalf of the
two provisional Plant Operator Ills who were being returned to Plant Operator II status.
The Union asked the District to continue the employees in their provisional status and
pay based on the Union's objections to revisions made to the Plant Operator II job
classification description in 1999, which broadened the duties of the Operator II to
handle duties previously performed only by Operator Ill's. (The Board may recall that
the Union disputed the modifications to the job classification description and lost in a
decision by the Public Employees Relations Board.)
Since the date that the grievance was filed, one of the two provisional Operators has
retired (Mr. James Zeiger). The other Operator (Mr. David Taylor) took the State
certification test for Operator III and was recently notified that he passed the test. Even
though the issue of the provisional appointments has been resolved with Mr. Taylor's
promotion to Senior Operator, the Union wishes to pursue their grievance through the
arbitration process. In a December 23, 2003 e-mail to Human Resources Manager
C:WIy Documents\prov opr gry step 4 pos ppr 12- 03.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: 48f fflf y- a fi-, 2004 -
February 19, 2004
subject DIRECT STAFF TO APPOINT AN ARBITRATOR TO .HEAR THE STEP
FOUR GRIEVANCE OF PUBLIC EMPLOYEES' UNION, LOCAL ONE REGARDING
PROVISIONAL OPERATOR III'S
Cathryn Freitas, Mr. Rolley maintained that "Mr. Taylor and Mr. Zeiger are due
retroactive pay because their duties were not reduced."
RECOMMENDED BOARD ACTION: Direct staff to appoint an arbitrator.
Page 2 of 2
CAMy Documents\prov opr gry step 4 pos ppr 12 -03.doc
Vessing Road
Sewer Renovation
Project
2004
Project Overview
• Replace 10,000 feet of existing 8 -inch and 10-
inch sewer with 8 -inch to 15 -inch sewer.
• More than half the pipe is in easements.
• Six creek crossings.
• Many trees affected.
• Construction Cost Estimate - $ 1.6M
i
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• City Council Member Concerned
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Schedule
• Advertise —April
• Open Bids —April
• Award Contract —May
• Start Construction —June
• Complete Construction —December
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Central Contra Costa
Sanitary District
Board Workshop Follow -up
Board Financial
Planning and Policy
Discussion
For the 200405 Budget Process
February 19, 2004
Board Meeting
Purpose of Presentation
• Respond to Board Workshop input
• Review impacts of additional
scenarios
• Receive Board direction:
. 2004 -05 Sewer Service Charge increase
. Consider three year rate increase
• Update Board on ad valorem tax
revenue issues
• Anticipate -10% loss of ad valorem tax
revenue
1
Methodology
Funds Available /Funds Required Model
• Conceptual model of "funds required"
introduced in 1999 Board Workshop
• District "funds available" should never
go to zero; and Board may wish to
keep a positive balance
• Staff approach to create "soft landing"
is short-term rate stabilization
District Rate History
• The District SSC was not increased from
1993 -94 until 2000 -01
• District revenue has only exceeded
expenses in two of the last twelve years.
(1996 -97 and 2002 -03)
• As a result the District "funds available"
have fallen from $65 million in 1996 -97 to a
low of $35 million in 2001 -02
• A $24 SSC increase was approved by the
Board for each of the last three years
• The Board has increased other District
rates and fees to cover actual costs.
2
What should "funds available" be?
• The definition of "funds available" is the
minimum amount of reserves not to require
annual borrowing
• "Funds available" in rate scenarios has been
$30 to $35 million
• "Funds available" have recently been
augmented by savings and bond financing
• "Funds available" are now $58 million
• There may be business reasons to increase
reserves:
• Board policy on O &M reserve
• Prepayment of retirement benefit
• Anticipated debt service
• Large future capital expenditures
Funds Available- 2004
iarww1-
i50I000I000
$40,000,000
$M,000,000
$20,000,000
$ 10,000,000
i•
200-04 Ending Baling
• ON Pnwad ROHM
$4,400,000
• Debt WAN
$4,000,000
n Pntand RoUr n sk
S6,000.000
a Undoulal
$4,400,000
K,
Funds Available- 2004
$$0,000,000
$40,OOO,000
$30,0o0,000
$20,000,000
$10,000,000
s-
2003-04 Ending Balance
° 099 Prudent Romm
$0
° Debt $wla
$4,000,000
° Pr@Nnd RdkwmM
$6,000,000
° Uaebeatw
$43,400,000
Funds Available- 2004
aou,%Iw,%mr
$50,000,000
$40,000,000
$so,000,000
$20,000.000
$10.000.000
$.
2003-04 Endina Balance
° ON Prudent Romm
$0
° DeM Scala
° Pnfwul Re0nmenl
$6,000,000
° Ueeloeetw
$43.400.000
Funds Available- 2004
M000,NO
530,000,000
$20,000,000
510,000,000
5-
2003414 Ending Balance
13 ON PrWed R„uw
50
o D@M SwAN
o Pm W RWm,wp
so
D UAdWA d
$43,400,000
Projected draw down of reserves
Oruwido.m of Funds !-mitt, scuiwrlu Thiuu
316u,u66
3du,u66
366,6u6
370,000
10U,U6d
35U,UUU
34U,UU0
330,000
32U,UUU
31U,0UU
2003-04 2004 -06 2005-06 2006-07 2007 -00 2000-00 2000 -10 2010.11 2011 -12
IN 04M Prudunl iWSUrvu \ Capital Funds iWqubud O Dubl3ury lcu • UIUUOUWd
5
Assumptions
• State will take all, or part, of ad
valorem tax revenue from District
• The full extent of the loss will not be
known until after time for Prop. 218
notice
• Staffs goal of a "soft landing results
in rate stabilization
• Prudent use of District reserves is
preserved
• The Board does not want to increase
SSC rates before need is evident
Ad Valorem Tax Proposal
• Current proposal "$1.3 billion shift of
local government property taxes to the
ERAF... or a decrease ... of about
10 %."
• Projected 2004 -05 tax revenue is $9
million
• The State believes that "enterprise"
districts should not receive tax funding
• Things can only get worse!
Ad Valorem Tax Proposal
• Things can only get worse!
. February 18, 2004 — Analysis Report
• Shift $1.3 billion in property tax
• $105 million from special districts
• Recommendation for enterprise special
districts
■ Proposes $400 million property tax shift
■ 80% reduction in enterprise special district tax
■ Allocation of shift determined locally
■ Allocation by County Board of Supervisors
Capital Expenses
• Based on Board CIB Workshop held in
October
• Capital spending is realistic, if not
conservative
• CIB for 2002 -03, 2003 -04 are under -spent
• CIB for 2004 -05 budgeted at $26.6 million
• Future infrastructure spending will increase
• Only part of the Sewer Construction Fund
can be used to augment rates
7
Scenarios
Impact for fiscal years beyond 2004 -05
• Scenario 1: Workshop Scenario —
10% loss of tax revenue — 3% rate
increase for 3 years
• Scenario 2: Scenario 1 - with no rate
increase in 2004 -05
• Scenario 3: Scenario 1 — with $4
Sewer Service Charge increase (two
years only)
• New Scenario - $8 in 2004 -05, with
adjustment for tax revenue Foss in
future
Scenario 1 - Rates adjusted by 3%
Funds AvalUbly
$70,000
$60.000
$50,000
$40.000
$30.000 • �
m
c° $20,000
$10,000
2002- 2003- 2004- 20055- 2006- 2007- 2008- 2000- 2010 - 2011
2003 2604 2005 2006 2007 2048 2009 2010 2011 2012
Year
_ - -- u 24 • •
Total Fuxls Avzdab;e + -Total Fux1s FiagJred
i
Scenario 1 - Rates adjusted by 3%
• District loses 10% of property tax
• Projects a 3% rate increase for 3
years
• Uses current O &M projected spending
. Includes $1.6 M Paulsen payment
• Uses current CIP outlined in October
• Could project 3% SSC rate increase
beyond 3 years
• Creates "hard landing" in 2009 -10
Scenario 1 - Rates adjusted by 3%
lower starting reserve
Funds Avabble
swoon
>9,009
a MAN
L ry
s�,nno
$13100
L
10,000
;3,099
r
'd� '� .f ,L� ,1w 'Jd Jy• da
Y ur
—Tuhl Funds Av bblu + ► *TaU1 Funds Requbud
9
Scenario 2 - Scenario 1 with no rate
increase for first year
Funds Avalbbla
n 560,000
A
;.10,000
r 530,000
5_U ,0UU
J �IU ,0UU -
5
Year
24 24 1 1 1 1 1
• -'futal Funds MaWablu • - •Tut l Funda RutryGud
Scenario 2 -No rate increase for first
year
• Uses Scenario 1 — Loss of $1 million
in tax revenue, 2003 Workshop SSC
rates
• No SSC rate increase in first year
• Uses current O &M projected spending
• Uses current CIP outlined in October
• Creates a "crash landing" in 2008 -09
10
Scenario 2- Scenario 1 with no rate
increase for first year - lower reserves
Funds .\ abble
;-16,599
5.19,990 -
J
6,900
ti 574 OrJ9 �
536,999
$16;499
J IJ909 -
55590 -
5
3903 - 3007 .3991.2995 2003.2007.2999.2997.29'1'4 20'11 -
2007 3994 2993 3003 2997 2993 2997 30'10 29'11 39'13
'fair
raw Fun93 mavabio • - vf�lLl FuuJ� ii�slal��J
Scenario
3 - $4 rate increase
Funds Avulbbla
$70,000
$fiU,UUU -
1!
S50,OU0
$ �1U,000
$30,000
w
z $ 20,000
G
$10,000
Year
u u 4
Total Fura19 AW4" Total Furala Ftdquired
11
Scenario 3- $4 rate increase
• Uses Scenario 1 — Loss of $1 million
in tax revenue, 2003 Workshop SSC
rates
• $4 SSC rate increase in first two years
• Uses current O &M projected spending
• Uses current CIP outlined in October
• Creates a "crash landing" in 2009 -10
Scenario 3 - $4 rate increase
lower reserves
Funds Available
$50,000 —
$15,000 —
$40,000 -
c 335,000
u
$30,000
0
F 325,000
e $20,000
a
315,000
G
510,990
$5,000
3-
2002- 2003- 2001- 2005- 2(YJ0. 2007- 20011.2000- 2010 2011-
2003 2001 2005 2000 2007 2000 2009 2010 2011 2012
Year
—Total Fmds Asailanle • • +Tud Furls Required
12
New Scenario - Future tax loss
Funds AvailabN
aomo
roam
ammo
SAM
a
m-sro zwzm. m.zm sos�oe imamw M-M �M WuM' vn -mv
— raiaia �v.rr- - •urws tiva.a
Rate Comparison for Scenarios
Argument for rate stabilization
Year
02-03
03-N
01-05
05-06
06-07
07-U
0809
09.10
10.11
Staff
Recommend
24
24
8
8
9
9
9
10
54
Scenario - 3%
Rate
24
24
4
4
12
12
12
24
45
Increase
No Rate
24
24
0
8
9
9
9
54
24
Increase
In
Extended $4
24
24
4
4
4
4
24
55
18
rate Increase
New Scenario
24
24
8
24
24
24
55
12
12
13
Staff Recommendation
• Implement a 3% SSC increase
annually for 2004 -05 to 2006 -07
• Provide Prop. 218 and Public Hearing
notice
• Implement current CIB based on long
term Capital Improvement Plan
• Anticipate loss of future tax revenues
• Implement SSC rate adjustment in
2005 -06 based on known property tax
loss
Impact on Sewer Service Charge
Still below median for local agencies
r«mon
$274
-
odeo San1kry _DkMcf-.
h (0010 for toofmon _
_ Srr3
•nicla -
$44__ ._.
Odu"Y (EMMUD for toabn*nf)
d -Subun
$402
SanlbryDbMef _._ �.—
__.. -. _..31+7
_1390
YeNut- Vallona _Sonlfary DhMd
ma SmOMMr r01-Ol _. _ _ -- -- --. _
$381
1"MMnn _
3378
SMUD
$347
iaWand (EMMUD fortroatmeno
$330
ubOn•San Ramon S"co_s_041W
X327
IL View SanNary DlsWef
$324_
renlwoed
$306
IMsbura (DDSD br (»a(monQ __ - - - -.__ --
_
__$290 _
logo Sanlbry Dlstkt(EMMUD for toaYnonQ
$277
Sanitalon DbMct
$274
1
$272
h (0010 for toofmon _
�j259.
WIDDSD for t*otmfWQ_.
wd (CCCSD brioain*n
d -Subun
-_ _ $22+
SanlbryDbMef _._ �.—
__.. -. _..31+7
oun* Waslowa1W DhMd_ _ .. _
_ $150
ma SmOMMr r01-Ol _. _ _ -- -- --. _
. $133 -- - -- -._
14
Future Actions
• Proceed with development of District
budgets based on Board input
• Update Board on State budget
developments that impact the District
• Develop and mail Prop. 218 notices
• Provide rate and budget information in
spring issue of Pipeline
• Develop appropriate rate setting
process
I always view problems as
opportunities in work clothes.
... Henry J. Kaiser
Balancing state budget
...deficit that could exceed $14
billion next year...
Contra Costa Times, Feb. 13, 2004
"We haven't addressed the
fundamental question: What do
we value in public service and
how are we going to pay for it ?"
A.M. Steinberg
(D -Sac.; Chair Assy. Budget Committee)
15
Board Discussion
Questions ?
16
Central Contra Costa Sall..Cary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004 No.: 8.a. ADM I N I STRAT I V E
Type of Action: REVISE AGENDA FORMAT
subject: ADOPT A RESOLUTION REVISING THE DISTRICT BOARD MEETING
AGENDA FORMAT
Submitted By: Joyce E. Murphy, Initiating Dept. /Div.: Administrative
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
General
ISSUE: A need exists to revise the format of the District Board Meeting Agenda to
accommodate the needs of the public and the Board of Directors.
RECOMMENDATION: Adopt the attached resolution revising the District Board
Meeting agenda format.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board could choose not to adopt the
proposed revisions or could make additional revisions to the Board Meeting agenda
format.
BACKGROUND: The District Board, as suggested by Board Member Boneysteele,
has proposed that the District Board Meeting agenda format be revised to combine
approval of expenditures with a report of the Board Budget and Finance Committee
under Board Member Reports. Accordingly, it is proposed that a new agenda business
heading entitled "Budget and Finance Committee Report - Approval of Expenditures"
be listed under the agenda business heading "Reports — Board Members" and that the
separate agenda business heading "Approval of Expenditures" be deleted.
i
After reviewing the current order of business for District Board Meetings, it is also
proposed that the agenda business heading "Solid Waste" be deleted since the District
no longer franchises solid waste collection.
A resolution incorporating the changes noted above is attached for Board
consideration.
RECOMMENDED BOARD ACTION: Adopt the attached Resolution Establishing New
Order of Business for District Board Meetings.
Page 1 of 3
RESOLUTION NO. 2004-
A RESOLUTION ESTABLISHING NEW ORDER OF BUSINESS FOR
DISTRICT BOARD MEETINGS
The Board of Directors of the Central Contra Costa Sanitary District does hereby
resolve as follows:
WHEREAS, Ordinance No. 143, relating to order of business for District Board
Meetings, ordained that the order of business at District Board meetings shall be
established by resolution of the Board of Directors and may be changed from time to
time by resolution of the Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central
Contra Costa Sanitary District that Resolution No. 95 -030, Establishing a New Order of
Business for District Board Meetings, be amended and that henceforth until further
resolve on this matter the various items of business to be considered at each meeting of
the Board of Directors shall be grouped under the following agenda headings and in the
order listed:
ROLL CALL
PUBLIC COMMENTS
AWARDS AND COMMENDATIONS
CONSENT CALENDAR
MATTERS OF PUBLIC INTEREST
HEARINGS
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
BIDS AND AWARDS
ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS
REPORTS (AS LISTED INCLUDING BOARD MEMBERS REPORTS —
APPROVAL OF EXPENDITURES)
ADMINISTRATIVE
ENGINEERING
TREATMENT PLANT
COLLECTION SYSTEM
HUMAN RESOURCES
REAL PROPERTY
LEGAL /LITIGATION
CORRESPONDENCE
APPROVAL OF MINUTES
BUDGET AND FINANCE
EMERGENCY SITUATIONS REQUIRING BOARD ACTION
ANNOUNCEMENTS /SUGGESTIONS FOR FURTHER AGENDA ITEMS
CLOSED SESSION
REPORT OF DISCUSSIONS IN CLOSED SESSION
ADJOURNMENT
Page 2 of 3
Agenda business headings under which there are no matters to be considered at
a particular meeting may not appear on the agenda for that meeting.
The Board of Directors may, at any meeting, consider any items of business out
of order.
PASSED AND ADOPTED this 19th day of February 2004, by the Board of
Directors of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
COUNTERSIGNED:
Secretary of the Central Contra
Costa Sanitary District, County
Of Contra Costa, State of California
Approved as to form:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
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Central Contra Costa Sai...ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 19, 2004 No.: 9.a. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CAROLLO ENGINEERS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE SCRUBBER PUMPS RENOVATION
PROJECT, DISTRICT PROJECT 7223
Submitted By: Initiating Dept /Div.:
Ba T. Than, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
L Q1./
B. Than W. Brennan A. Farrell
Charles
General
ISSUE: Board of Directors' authorization is required for the General Manager to
execute professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Carollo Engineers to provide design services for the Scrubber Pumps Renovation
Project, District Project 7223, in the amount of $100,000.
FINANCIAL IMPACTS: The estimated planning and design cost for this project,
including District staff, is $140,000. A detailed estimate of the construction cost will be
completed after the project design; the total project cost is expected to be in the range
of $600,000 to $800,000. When the construction scope of work and estimate are
available, a budget for the engineering services during construction will be negotiated
with Carollo.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to design the project
using in -house engineering. This project requires specialized expertise, which is not
available at the District at this time.
BACKGROUND: Each of the District's two furnaces is equipped with a pollutant
removal train that incorporates a wet scrubber system to absorb pollutants and wash
particulate matter from the furnace gas stream. These systems are required by federal
and state air regulations, and for compliance with the District's Title V Air Permit. The
wet scrubber system consists of three separate stages: pre - quench, first -stage and
second - stage. Each stage of the scrubber system has two pumps, one primary and
one backup, that provide No.3 plant water to the wet scrubber system.
The existing scrubber pumps have been in service for a considerable period and are
approaching the end of their useful lives. Maintenance staff is performing frequent
LAPosition Papers \Than \7221 Agreement.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: February 19, 2004
subject AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH CAROLLO ENGINEERS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE SCRUBBER PUMPS RENOVATION
PROJECT, DISTRICT PROJECT 7223
repair work on these pumps, which also have serious internal erosion and are not
delivering the quantity of water to the wet scrubber system to provide adequate
operating pressure. Furthermore, the piping system is also corroded and in need of
replacement. Restoring adequate pressure and flow rate to the wet scrubber system is
crucial for reliable scrubber operation and a permit requirement.
The design consultant selection process started in December 2003. Staff identified two
firms that showed interest and had solid experience with this type of pump system
design. The two firms, Kennedy /Jenks Consultants and Carollo Engineers, submitted
proposals on January 22, 2004.
A Consultant Selection Committee consisting of Engineering and Operations staff
reviewed the written proposals and conducted an informal telephone interview with both
consultants on January 28, 2004. The Committee selected Carollo Engineers for
designing this project due to their thorough understanding of the scrubber conveyance
system and their experience with designing complex pumping systems.
Normally only one furnace is used during sludge incineration process, the second or
standby furnace is referred to as off -line. This project will design and construct new
pumps and piping for the wet scrubber system on the off -line furnace; this would reduce
any impacts on the plant's sludge incineration process. The second furnace would be
refurbished when taken out of service during the next maintenance shutdown.
The planning and design for the project will start in March 2004 and will be completed
by July 2004. Following the bidding and awarding process, construction of the new
scrubber system will commence in Fall 2004. Once the new scrubber pump system is
completed on the first furnace, the construction of a similar scrubber pumping system
will be undertaken on the second furnace.
Funds for this project are budgeted in the Treatment Plant Equipment Replacement
Project in the current CIB. Staff will advise the Board of the project's cost when the
engineer's estimate is completed as part of the project construction bid.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with Carollo Engineers in the amount of
$100,000 for the design of the Scrubber Pumps Renovation Project, D, P. 7223.
LAPosition Papers \Than \7221 Agreement.DOC Page 2 of 2