HomeMy WebLinkAbout01/15/2004 AGENDA BACKUPCentral Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.a. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM DENOVA HOMES FOR AN EASEMENT
SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION NO. 8144 IN THE
CITY OF PLEASANT HILL (JOB 5378, PARCEL1)
Submitted By: Initiating DeptJDiv.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD AC1 T ON:
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M. Mullin J. Miy moto -Mills Swanson A. Farrell
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ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8144 that is required for
a recent public sewer extension in Village Square Place in the City of Pleasant Hill (as
shown on Attachment 1). The final subdivision map and public sewer improvements
have been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5378,
public sewer improvements, and an offer of dedication from Denova Homes for an
easement shown on the recorded final map of Subdivision No. 8144 in the City of
Pleasant Hill (Job No. 5378, Parcel 1), and authorizing staff to record the easement
acceptances with the Contra Costa County Recorder.
Page 1 of 2
UAPosition Papers \Resol- MM \5378Accept Sub Map.doc
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Page 2 of 2
Central Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.b CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM PONDEROSA HOMES, INC. FOR AN
EASEMENT SHOWN ON THE RECORDED FINAL MAP OF SUBDIVISION
NO. 8218 IN THE CITY OF WALNUT CREEK (JOB 5380, PARCEL1)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell
General Manager
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8218 that is required for
a recent public sewer extension in Matisse Court in the City of Walnut Creek (as shown
on Attachment 1). The final subdivision map and public sewer improvements have
been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5380,
public sewer improvements, and an offer of dedication from Ponderosa Homes for an
easement shown on the recorded final map of Subdivision No. 8218 in the City of
Walnut Creek (Job No. 5380, Parcel 1), and authorizing staff to record the easement
acceptances with the Contra Costa County Recorder.
U: \Position Papers \Mullin \5380.Accept Sub Map.doc Page 1 of 2
Page 2 of 2
Central Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.c. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM BRADDOCK AND LOGAN SERVICES,
INC. FOR AN EASEMENT SHOWN ON THE RECORDED FINAL MAP OF
SUBDIVISION NO. 8337 IN THE CITY OF WALNUT CREEK (JOB 5475, PARCEL 1)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
an offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8337 that is required for
a recent public sewer extension off Mayhew Way in the City of Walnut Creek (as shown
on Attachment 1). The final subdivision map and public sewer improvements have
been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5475,
public sewer improvements, and an offer of dedication from Braddock and Logan
Services, Inc. for an easement shown on the recorded final map of Subdivision
No. 8337 in the City of Walnut Creek (Job No. 5475, Parcel 1), and authorizing staff to
record the easement acceptances with the Contra Costa County Recorder.
UAPosition Papers \Mullin \5475.Accept Sub Map.doc Page 1 of 2
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Page 2 of 2
Central Contra Costa San..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.d. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION: ACCEPT PUBLIC SEWER IMPROVEMENTS
AND EASEMENTS
subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS
AND AN OFFER OF DEDICATION FROM THE ROMAN CATHOLIC BISHOP OF
OAKLAND, A CORPORATION SELF, FOR AN EASEMENT SHOWN ON THE
RECORDED FINAL MAP OF SUBDIVISION NO. 8384 IN THE CITY OF WALNUT
CREEK (JOB 5482, PARCEL 2)
Submitted By: Initiating Dept /Div.:
Molly Mullin, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION. 04y
n9��' �A M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell
General
ISSUE: A resolution of the Board of Directors is required to accept public sewer
improvements and offers of dedication, and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting public sewer improvements and
(an) offer of dedication, and authorizing staff to record the easement acceptances with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly accepts easements and public
sewer improvements by resolution. The recommended resolution will accept an
easement shown on the recorded final map of Subdivision No. 8384 that is required for
a recent public sewer extension in Keaveny Court in the City of Walnut Creek (as
shown on Attachment 1). The final subdivision map and public sewer improvements
have been reviewed by District staff and deemed in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting Job No. 5482,
public sewer improvements, and an offer of dedication from The Roman Catholic
Bishop of Oakland, a Corporation Self, for an easement shown on the recorded final
map of Subdivision No. 8384 in the City of Walnut Creek (Job No. 5482, Parcel 2), and
authorizing staff to record the easement acceptances with the Contra Costa County
Recorder.
UAPosition Papers \Mullin \5482.Accept Sub Map.doc Page 1 of 2
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Page 2 of 2
Central Contra Costa San..ary District
P"/-, BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.e. CONSENT CALENDAR
Type of Action: ADOPT RESOLUTION; QUITCLAIM EASEMENT
Subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING
OF A QUITCLAM DEED TO CONNECTICUT MUTUAL LIFE INSURANCE
COMPANY, 3466 -3470 MT. DIABLO BOULEVARD, LAFAYETTE, FOR A
SANITARY SEWER EASEMENT (DISTRICT PROJECT NO. 695 — PORTION OF
PARCEL 1; APN 243 - 011 -054)
Submitted By: Jarred Miyamoto -Mills Initiating DeptJDiv.:
Principal Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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J. Miyamoto -Mills
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C. Swanson
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A. Farrell
General
ISSUE: The Board of Directors' authorization by resolution is required to quitclaim
easements.
RECOMMENDATION: Adopt a resolution authorizing the President of the Board of
Directors and the Secretary of the District to execute a Quitclaim Deed to Connecticut
Mutual Life Insurance Company, 3466 -3470 Mt. Diablo Boulevard, Lafayette, on behalf
of the District for a sanitary sewer easement and authorizing staff to record the deed
with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: In 1980, several lots adjacent to Mt. Diablo Boulevard in Lafayette
were aggregated into a single parcel, and the "Corporate Terrace" office development
was built on the site. The developer proposed that a new building occupy the area of
an easement on the property where a public main sewer had previously been installed
(Job 695 — Portion of Parcel 1). As a condition for quitclaiming the subject easement,
the District required that the developer abandon approximately 150 feet of Job 695
public main sewer and a new terminal manhole be installed.
The developer completed the required work and paid the District Quitclaim Fee in 1981,
however, the District did not complete the quitclaim process at that time. The property
is currently on the market, and the owner has requested that the District execute and
record a Quitclaim Deed to clear the title for the subject easement area (now under an
existing building). Staff has determined that the easement is no longer needed. See
Attachment 1 for a map showing the easement to be quitclaimed.
UAPosition Papers\ PPQuitclaimCorporateTerrace01- 15- 2004.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: January 15, 2004
subject ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING
OF A QUITCLAM DEED TO CONNECTICUT MUTUAL LIFE INSURANCE
COMPANY, 3466 -3470 MT. DIABLO BOULEVARD, LAFAYETTE, FOR A
SANITARY SEWER EASEMENT (DISTRICT PROJECT NO. 695 — PORTION OF
PARCEL 1; APN 243 - 011 -054)
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing the President of
the Board of Directors and the Secretary of the District to execute a Quitclaim Deed to
Connecticut Mutual Life Insurance Company, 3466 -3470 Mt. Diablo Boulevard
(APN 243 - 011 -054), Lafayette, on behalf of the District for a sanitary sewer easement
and authorizing staff to record the deed with the Contra Costa County Recorder.
Page 2 of 3
U: \Position Papers\ PPQuitclaimCorporateTerrace01- 15- 2004.doc
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Central Contra Costa San"ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.f. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE SAN RAMON PUMPING STATION
RENOVATIONS PROJECT, DISTRICT PROJECT 5460, AND AUTHORIZE THE FILING OF
THE NOTICE OF COMPLETION
Submitted By: Initiating Dept /Div.:
Gary E. Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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ZGRathunde — B. Than W. Brennan A. Farrell *General at ,
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ISSUE: Construction has been completed on the San Ramon Pumping Station '
Renovations Project, District Project 5460, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the San Ramon Pumping Station
Renovations Project,
Completion.
District Project 5460, and authorize the filing of the Notice of
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: The San Ramon Pumping Station was constructed in the mid -
1970s. Wastewater flow from the proposed development in the Dougherty Valley is
being conveyed to the San Ramon Pumping Station resulting in the need for its
expansion and improvement. From this station, flows are pumped into San Ramon
Interceptor and flow by gravity to the District treatment plant. This project completes
the requirements of the City of San Ramon contained in the settlement agreement
between the City of San Ramon and the District.
The scope of work for the renovation included replacing /rebuilding all four existing
pumps, providing new variable frequency drives, enlarging the building to accommodate
a new generator, installing a new surge tank, installing an odor control system, and
providing significant improvements to the architectural and landscape features of
existing facilities. The flow capacity of this pumping station will ultimately increase from
its original capacity of 4.8 million gallons per day (mgd) to the peak wet weather
capacity of 16.0 mgd in the year 2035.
On April 18, 2002, the Board of Directors (Board) authorized the award of a contract for
the construction of the project to GSE Construction Company. The Notice to Proceed
0: \Gary\5460 Accept pp.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: January 15, 2004
subject: ACCEPT THE CONTRACT WORK FOR THE SAN RAMON PUMPING STATION
RENOVATIONS PROJECT, DISTRICT PROJECT 5460, AND AUTHORIZE THE FILING OF
THE NOTICE OF COMPLETION
was issued on May 13, 2002. The work was substantially completed on December 19,
2003. The remaining items of work consist of minor punch -list items, which do not
affect the project acceptance.
The total authorized budget for the project is $7,373,000. The budget includes the cost
of engineering design, District forces, testing services, contractor services, etc. An
accounting of the project costs will be provided to the Board at the time of project
closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the San Ramon
Pumping Station Renovations Project, District Project 5460, and authorize the filing of
the Notice of Completion.
0: \Gary\5460 Accept pp.DOC Page 2 of 2
Central Contra Costa Sari.cary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.g. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT PROTECTIVE
COATING AND PIPE REHABILITATION, DISTRICT PROJECT 7212, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Gary E. Rathunde, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
✓ L
G. Rathunde B. Than W. Brennan A. Farrell 4ha . Ba
General Man er
ISSUE: Construction has been completed on the Treatment Plant Protective Coating
and Pipe Rehabilitation, District Project 7212, and the work is now ready for
acceptance.
RECOMMENDATION: Accept the contract work for the Treatment Plant Protective
Coating and Pipe Rehabilitation, District Project 7212, and authorize the filing of the
Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: The purpose of this project was to extend the useful life and minimize
corrosion of select treatment plant equipment, piping, and surfaces through the
application of coatings within four general areas: clarifiers, aeration tanks, odor control
area adjacent to the Solids Conditioning Building, and the sludge storage tanks.
Protective coatings were applied to concrete surfaces, piping, conduits, walkway
structural steel, submerged metal, equipment, and storage tanks. In addition, two
aeration headers were taped wrapped to extend the useful life of the piping. This
project is part of the long -term protective coating program for the treatment plant.
On July 17, 2003, the Board of Directors (Board) authorized the award of a contract for
the construction of the project to Kaweah Construction Company. The Notice to
Proceed was issued on August 4, 2003. The work was substantially completed on
December 19, 2003. The remaining items of work consist of minor punch -list items,
which do not affect the project acceptance.
The total authorized budget for the project is $916,000. The budget includes the cost of
engineering design, District forces, testing services, contractor services, etc. An
0: \Gary\7212 Accept pp.DOC Page 1 of 2
POSITION PAPER
Board Meeting Date: January 15, 2004
Subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT PROTECTIVE
COATING AND PIPE REHABILITATION, DISTRICT PROJECT 7212, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
accounting of the project costs will be provided to the Board at the time of project
closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Treatment Plant
Protective Coating and Pipe Rehabilitation, District Project 7212, and authorize the filing
of the Notice of Completion.
0: \Gary\7212 Accept pp.DOC Page 2 of 2
Central Contra Costa Sa..itary District
' BOARD OF .DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.h. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING NOTICE OF
COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE 2003 CURED -IN -PLACE PIPE
PROJECT, DISTRICT PROJECT 5246 AND AUTHORIZE THE FILING OF THE
NOTICE OF COMPLETION
Submitted By: Initiating Dept /Div.:
Michael J. Penny, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
M. Penny ci fT B. Brennan A. Farrell
General
ISSUE: Construction has been completed on the 2003 Cured -in -Place Pipe Project,
District Project 5246, and work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the 2003 Cured -in -Place Pipe
Project, District Project 5246, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: The District investigated corrosion of large and medium diameter
reinforced concrete pipe using CCTV inspection over the past few years. In several
reaches of pipe, it was clear that some remedial action was needed. Approximately
570 feet of cured -in -place pipe (CIPP) was installed inside the existing 30 -inch sewer
on Bancroft Road in Walnut Creek by the 2003 CIPP Project.
The District has previously used the cured -in -place method to rehabilitate sewers. This
method is less disruptive than open cut and is useful in busy streets and areas with
limited accessibility where there is no capacity issue. Approximately 700 feet of cured -
in -place pipe was installed inside the existing 8 -inch diameter sewer on Moraga Way in
Orinda by the 2003 CIPP Project.
On June 19, 2003, the Board approved the 2003 Cured -in -Place Pipe project for
CEQA/Permitting purposes. On July 17, 2003, the Board authorized the award of a
contract for the construction of the project to Andes Construction, Inc. The Notice to
Proceed was issued on August 27, 2003. The work was substantially completed on
December 19, 2003. The remaining work consists of minor punch -list items, which do
not affect project acceptance.
hDesign \Position Papers\2003 \5246 Project Accept PP.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: January 15, 2004
subject ACCEPT THE CONTRACT WORK FOR THE 2003 CURED -IN -PLACE PIPE
PROJECT, DISTRICT PROJECT 5246 AND AUTHORIZE THE FILING OF THE
NOTICE OF COMPLETION
The contract project completion date was November 1, 2003. Liquidated damages will
be assessed against Andes Construction for the project delay. The internal lateral
connection lining bid item was removed from the job to expedite the project for a credit
of $21,758. The internal lateral connection lining will be completed later in 2004 under
a separate contract.
The total authorized budget for the project is $368,500. The budget includes the cost of
engineering design. District forces, testing services, contract services, etc. An
accounting of the project costs will be provided to the Board at the time of project
closeout.
RECOMMENDED BOARD ACTION: Accept the contract work for the 2003 Cured -in-
Place Pipe Project, District Project 5246, and authorize the filing of the Notice of
Completion.
hDesign \Position Papers\2003 \5246 Project Accept PP.doc Page 2 of 3
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Page 3 of 3
Central Contra Costa Sari iary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.i. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING NOTICE OF
COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE CONTRA COSTA
BOULEVARD SLIP LINE PROJECT, DISTRICT PROJECT 5678, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Michael J. Penny, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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M. Penny cki \ B. Brennan A. Farrell Charles W.
General Ma
ISSUE: Construction has been completed on the Contra Costa Boulevard Slip Line
Project, District Project 5678, and work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Contra Costa Boulevard Slip
Line Project, District Project 5678, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3090.
BACKGROUND: Planning conducted initial Corrosion Study TV inspection work on
unlined concrete sewers between January 2001 and February 2002. Of the sewers
TV'd, the 36 -inch Contra Costa Boulevard (CC Blvd.) sewer was identified as needing
additional TV work due to severe corrosion, including exposed rebar, being found.
Additional portions of the sewers were TV'd in July 2002. In September 2002 physical
inspections were conducted at several locations on the CC Blvd. line. ,
On the night of Sept. 17, morning of Sept. 18, 2002, the CC Blvd. sewer was physically
inspected and probed at five locations by Villalobos and Associates (V &A) with District
personnel present. The physical inspections found that the actual severity of corrosion
is greater than the TV inspections indicate. Even the pipe that appeared to be in good
shape on the TV tapes had preliminary evidence of corrosion attack. The heaviest
corrosion on the CC Blvd. sewer was from north of Viking Drive to north of Golf Club
Road. The Contra Costa Boulevard Slip Line Project installed approximately 1,500 feet
of 30 -inch segmental slip liner in this reach.
On June 19, 2003, the Board of Directors (Board) approved the Contra Costa
Boulevard Slip Line Project for CEQA/Permitting purposes. On July 17, 2003, the
lADesign \Position Papers\2003 \DP5678PP.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: January 15, 2004
Subject: ACCEPT THE CONTRACT WORK FOR THE CONTRA COSTA
BOULEVARD SLIP LINE PROJECT, DISTRICT PROJECT 5678, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Board authorized the award of a contract for the construction of the project to California
Trenchless, Inc. The Notice to Proceed was issued on August 27, 2003. The work was
substantially completed on October 24, 2003. The remaining work consists of minor
punch -list items, which do not affect project acceptance.
The total authorized budget for the project is $348,000. The budget includes the cost of
engineering design, District forces, testing services, contractor services, etc. An
accounting of the project costs will be provided to the Board at the time of project
closeout.
RECOMMENDED BOARD ACTION: Accept the contract work for the Contra Costa
Boulevard Slip Line Project, District Project 5678, and authorize the filing of the Notice
of Completion.
I: \Design \Position Papers\2003 \DP5678PP.doc Page 2 of 3
LEGEND:
� SITE LOCATION
Central Contra Costa Attachment
Sanitary District
= CONTRA COSTA BLVD SLIP LINE PROJECT
' CCCSD PROJECT NO.5678 1
Page 3 of 3
Central Contra Costa Sari..ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004
Type of Action: APPROVE PROJECT
No.: 4.j. CONSENT CALENDAR
subject: APPROVE THE VESSING SEWER RENOVATION PROJECT, DISTRICT
PROJECT 5646, FOR CEQA/PERMITTING PURPOSES
Submitted By: Michael J. Penny Initiating DeptJDiv.:
Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
!/1�? AA 4��.
M. Penny \Z..,JWcki B. Brennan A Farrell
General
ISSUE: Board approval of the Vessing Sewer Renovation Project, District Project
5646, is required prior to the filing of a Notice of Exemption under the District's
California Environmental Quality Act (CEQA) Guidelines.
RECOMMENDATION: Approve the Vessing Sewer Renovation Project, District Project
5646.
FINANCIAL IMPACTS: The total project cost is preliminarily estimated to be
$1,255,000; however, this position paper only approves the project for CEQA/
Permitting and does not award a construction contract.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to
approve the project. If this project is not constructed, its condition will continue to
decline and may result in structural failure.
BACKGROUND: This project consists of rehabilitating approximately 6,400 feet of
existing sewers between Oak Park Boulevard and Del Oceano Drive in Pleasant Hill.
The existing lines are on a 6- to 36 -month cleaning schedule due to grease buildup and
heavy roots. TV inspection has shown that the lines have several sags and many
sections of cracked pipe.
Staff has concluded that this project is exempt from the California Quality Act (CEQA)
under CCCSD CEQA Guidelines Section 15302 since it involves replacement of
existing sewer facilities at substantially the same locations and with the same purpose
and level of activity as the facilities being replaced. Any capacity increases are for non -
growth inducing, wet - weather purposes. This project also is exempt under CCCSD
CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is
no possibility that the activity in question may have a significant effect on the
environment." This certainty is based on information from CCCSD's 1989 Watershed
23 Sewer Replacement Project and 1990 County Gardens/Third Avenue Sewer
Replacement Project Negative Declarations pertaining to construction of other
hDesign \Position Papers\2003 \DP5646PP.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: January 15, 2004
subject. APPROVE THE VESSING SEWER RENOVATION PROJECT, DISTRICT
PROJECT 5646, FOR CEQA/PERMITTING PURPOSES
neighborhood sewers in the project area; CCCSD's past experience with numerous
sewer construction projects of this nature, the relatively short distances involved, and
CCCSD's mitigating construction specifications that would be required of the project.
Approval of this project will establish the Board of Directors' independent finding that
this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Approve the Vessing Sewer Renovation Project,
District Project 5646, and direct staff to file a Notice of Exemption with the County
Clerk.
I: \Design \Position Papers\2003 \DP5646PP.doc Page 2 of 3
� SITE LOCATION
x Central Contra Costa Attachment
Sanitary District VESSING SEWER RENOVATION PROJECT
' CCCSD PROJECT NO.5646
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Central Contra Costa Sank,ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.k. CONSENT CALENDAR
Type of Action: SET HEARING DATE
subject: ESTABLISH FEBRUARY 19, 2004 AS THE DATE FOR A PUBLIC HEARING
TO CONSIDER THE ESTABLISHMENT OF LA SONOMA WAY CONTRACTUAL
ASSESSMENT DISTRICT NO. 2002 -5
Submitted By: Initiating Dept /Div.:
Russell B. Leavitt Engineering /Environmental Services
Management Analyst
REVIEWED AND RECOMMEND FOR BOARD ACTION:
R. Leavitt C. Swanson A. ell Char o.
General M;
ISSUE: A public hearing is required to establish the La Sonoma Way Contractual
Assessment District (CAD) No. 2002 -5. A public hearing is also required to create an
assessment district pursuant to the procedure adopted under Proposition 218, which
amended the California Constitution, Article XIII D, Section 4.
RECOMMENDATION: Establish February 19, 2004, as the date for a public hearing
regarding La Sonoma Way CAD No. 2002 -5 pursuant to California Constitution,
Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and
5898.24.
FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising
the public hearing and for staff preparation and attendance. These costs eventually will
be paid by the CAD participants.
ALTERNATIVES /CONSIDERATIONS:
1. Select a later date for the public meeting - This would delay the CAD
proceedings since the holding of a public hearing is required by law.
2. No action by the Board - No action will delay the CAD proceedings until a
different public hearing date is set since the holding of a public hearing is
required by law.
BACKGROUND: On July 11, 2002, the Board of Directors adopted a resolution of
intention to create La Sonoma Way CAD No. 2002 -5 for the purpose of installing sewer
improvements on La Sonoma Way in Alamo (see Attachment 1). The proposed
La Sonoma Way CAD No. 2002 -5 complies with the revised CAD policy approved at
the February 1, 2001 Board of Directors meeting. Six properties could be served by a
La Sonoma Way public sewer. As required by Proposition 218, an Engineer's Report
T: \Planning \Leavitt \CADS \La Sonoma Way \Set Public Hearing PP.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: January 15, 2004
subject. ESTABLISH FEBRUARY 19, 2004 AS THE DATE FOR A PUBLIC HEARING
TO CONSIDER THE ESTABLISHMENT OF THE LA SONOMA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 2002-5
estimating assessments for properties within the CAD is being prepared. It is now
appropriate to schedule a public hearing to offer interested parties the opportunity to
comment on the proposed assessments and related issues. A resolution has been
prepared and is attached, which, if adopted, will set the date of the public hearing for
February 19, 2004.
Under the current Board policy, the La Sonoma Way CAD No. 2002 -5 will be the last
contractual assessment district to be considered for approval by the Board.
RECOMMENDED BOARD ACTION: Establish February 19, 2004, as the date for a
public hearing regarding La Sonoma Way CAD No. 2002 -5 pursuant to California
Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections
5898.20 and 5898.24.
Page 2 of 5
T: \Planning \Leavitt \CADS \La Sonoma Way \Set Public Hearing PP.doc 1/8/04 8:41 AM
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Page 3 4f 5
Attachment
1
RESOLUTION NO. 2004-
RESOLUTION SETTING HEARING OF PROTESTS ON
LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT
(CAD NO. 2002-5)
WHEREAS, on July 11, 2002, this Board of Directors adopted Resolution 2002-
047 expressing the intent of the District to proceed with La Sonoma Way Contractual
Assessment District (CAD) No. 2002 -5 for the purpose of installing sewer improvements
on La Sonoma Way in Alamo; and
WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson,
Environmental Services Division Manager, as Engineer of Work for improvement
proceedings for La Sonoma Way CAD No. 2002 -5, Central Contra Costa Sanitary
District, Contra Costa County, California, has prepared a report described in Section
5898.22 of the Streets and Highways Code (Municipal Improvement Act of 1911); and
WHEREAS owners of each affected parcel will be provided written notice of the
proposed assessment and ballot to indicate approval or opposition of the assessment
pursuant to the procedures required by California Constitution Article XIII D, Section 4,
as amended by Proposition 218;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves:
This Board sets 2 p.m. on February 19, 2004, at the Meeting Room of the
Board of Directors, 5019 Imhoff Place, Martinez, California, as the time
and place for hearing protests to the proposed improvements and the
creation of the proposed Contractual Assessment District and
assessment.
TAPlanning \Leavitt\CADS \La Sonoma Way\Set PH Reso.doc Page 4 . of 5
2. The Secretary of the District is directed to publish, post, and mail the
notices of improvement required by the Municipal Improvement Act of
1911, and to file an affidavit of compliance
PASSED AND ADOPTED this 15th day of January, 2004, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
TAPlanning \Leavitt \CADS \La Sonoma Way\Set PH Reso.doc Page 5 of 5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
- - laddl POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.1. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZE LEAVE OF ABSENCE WITHOUT PAY FOR DERHYL
HOUCK, MAINTENANCE TECHNICIAN III, MECHANICAL, THROUGH
APRIL 17, 2004
Submitted By: James M. Kelly Initiating Dept. /Div.: Operations/
Director of Operations Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
J. Ke ly C. Freitas Charles .
General Man er
ISSUE: Board of Directors' authorization is required for leave without pay in excess of
30 days.
RECOMMENDATION: Authorize leave of absence without pay for Derhyl Houck,
Maintenance Technician III, Mechanical.
FINANCIAL IMPACTS: Minimal
ALTERNATIVES /CONSIDERATIONS: Not approve the leave of absence without pay.
If, however, Mr. Houck were unable to return to work, this action would prompt
Mr. Houck's employment to be terminated.
BACKGROUND: Derhyl Houck, Maintenance Technician III, Mechanical, has been off
work since August 4, 2003, due to a serious medical condition. Mr. Houck applied for,
was granted, and used 12 weeks of Family Medical Leave. It is anticipated that
Mr. Houck will be in an unpaid status in mid - February 2004. Mr. Houck has reported
that the treating physician estimates his required time off to be at least until mid -April
2004, and Mr. Houck has requested a leave of absence through April 17, 2004. If at
that time, Mr. Houck's physician recommends more time is needed for his recovery, the
Board will be notified.
RECOMMENDED BOARD ACTION: Authorize leave of absence without pay for
Derhyl Houck, Maintenance Technician III, Mechanical, through April 17, 2004.
Page 1 of 1
S: \Correspondence \Position Papers\2004 \Houck -Leave of Absence.doc
Central Contra Costa Sani -Ary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.m. CONSENT CALENDAR
Type of Action: CONSIDER EMERGENCY WITHDRAWAL
subject: CONSIDER A REQUEST FOR EMERGENCY WITHDRAWAL OF FUNDS
FROM THE DEFERRED COMPENSATION PLAN
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept /Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratclj sgraves
General
ISSUE: Authorization by the Board of Directors is required for emergency withdrawal of
funds from the Deferred Compensation Plan.
RECOMMENDATION: Approve the request by Derhyl Houck for an emergency
withdrawal of $14,000 from the Deferred Compensation Plan, as recommended by the
Deferred Compensation Plan Advisory Committee.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: This request could be denied, however, this is
not recommended as the request meets the requirements for emergency withdrawals
as set forth by the Internal Revenue Service.
BACKGROUND: Derhyl Houck, Maintenance Technician III, Mechanical, has
requested an emergency withdrawal from the Deferred Compensation Plan based on
extreme financial hardship caused by a sudden and unexpected illness. The Deferred
Compensation Plan Advisory Committee has reviewed the request and determined that
it meets the requirements for emergency withdrawal in the amount of $14,000.
RECOMMENDED BOARD ACTION: Approve the request by Derhyl Houck for an
emergency withdrawal of $14,000 from the Deferred Compensation Plan, as
recommended by the Deferred Compensation Plan Advisory Committee.
SAADMIN\POSPAPER \Houck Emergency Withdrawal.doc Page 1 of 1
Central Contra Costa Sankdry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004
Type of Action: HUMAN RESOURCES
No.: 4.n. CONSENT CALENDAR
Subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISTRICT'S GRIEVANCE PROCEDURE
Submitted By: Cathryn R. Freitas, Initiating Dept./Div.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas V. N sgraves
General
ISSUE: When a grievance has been appealed to the Board level, the Board must
employ a neutral third party to hear the matter and recommend action to the Board in
accordance with the Memorandum of Understanding (M.O.U.) between the District and
the CCCSD Employees' Association, Public Employees' Union, Local One, Article III,
Section 2.5.
RECOMMENDATION: Direct staff to secure the services of an arbitrator in accordance
with the District's grievance appeal procedures.
FINANCIAL IMPACTS: The District and the Union share the cost of the arbitrator and
court reporter for grievances. An estimated cost of these services is $2000 per day.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Senior Buyer Tammy Fong has filed a grievance against the District
for harassment, discrimination and retaliation. The grievance was filed after Ms. Fong
learned that the Principal Buyer position was being replaced with a Senior Buyer.
General Manager Charles Batts appointed Director of Operations James Kelly to be the
Step Three Hearing Officer. Mr. Kelly held a four -day hearing to thoroughly investigate
Ms. Fong's allegations. He concluded that there was no basis for a grievance in
accordance with the MOU and no evidence was presented to substantiate her other
claims. Ms. Fong has appealed Mr. Kelly's decision to the Board. Background
information has been provided to the Board under separate cover.
RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator
in accordance with the District's grievance appeal procedures.
C: \My Documents \Fong step 4 ppr 12- 22- 03.doc
Page 1 of 1
Central Contra Costa Sank Ldry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.o. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISCIPLINARY APPEAL PROCEDURE FOR GENERAL
EMPLOYEES
Submitted By: Cathryn Freitas, InitiatingDept/DN.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas 9. kWsgraves
General
ISSUE: When a disciplinary matter has been appealed to the Board level, the Board
must employ a neutral third party to hear the matter and recommend action to the
Board in accordance with the Memorandum of Understanding (M.O.U.) between the
District and the CCCSD Employees' Association, Public Employees' Union, Local One,
Article III, Section 3.4.B.
RECOMMENDATION: Direct staff to secure the services of an arbitrator.
FINANCIAL IMPACTS: The cost of the disciplinary hearing for an arbitrator and court
reporter is approximately $2000 per day and is borne by the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Administration Department Director Randall Musgraves issued a
Notice of Intent to Suspend to Accounting Technician III David Rolley for harassing and
retaliating against another District employee. Mr. Rolley appealed his proposed
suspension at Step Three. Environmental Services Division Manager Curt Swanson
was appointed by General Manager Charles Batts to hear the appeal. Mr. Swanson
upheld two days of the three -day suspension. Mr. Rolley has appealed the two -day
suspension to the Board for the services of an arbitrator. Background information has
been sent to the Board under separate cover.
RECOMMENDED BOARD ACTION: Direct staff to secure the services of an arbitrator
in accordance with the District's disciplinary appeal process.
CAMy Documents \ROLLEY DISCIP STEP4 PPR 12- 03.doc Page 1 of 1
Central Contra Costa Sani,,..ry District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 4.p. CONSENT CALENDAR
Type of Action: APPOINT ARBITRATOR
subject: DIRECT STAFF TO APPOINT AN ARBITRATOR TO HEAR THE STEP
FOUR GRIEVANCE OF PUBLIC EMPLOYEES' UNION, LOCAL ONE REGARDING
PROVISIONAL PLANT OPERATOR III'S
Submitted By: Cathryn R. Freitas, Initiating Dept. /Div.: Administration /Human
Human Resources Manager Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Freitas R/Musprfives
General
ISSUE: David Rolley, C.C.C.S.D. Employees' Association President, has filed a
grievance at Step Four of the grievance procedure. According to the Memorandum of
Understanding between Local One and the District, Article III, Section 2.5, "the Board of
Directors shall employ a neutral third party to hear the matter and recommend action to
the Board."
RECOMMENDATION: Direct staff to appoint an arbitrator to hear the grievance.
FINANCIAL IMPACTS: The District and the Union share the costs of grievances.
ALTERNATIVES /CONSIDERATIONS: None. An estimated cost of these services is
$2000 per day.
BACKGROUND: On September 16, 2003, the Union filed a grievance on behalf of the
two provisional Plant Operator Ills who were being returned to Plant Operator II status.
The Union asked the District to continue the employees in their provisional status and
pay based on the Union's objections to revisions made to the Plant Operator II job
classification description in 1999, which broadened the duties of the Operator II to
handle duties previously performed only by Operator III's. (The Board may recall that
the Union disputed the modifications to the job classification description and lost in a
decision by the Public Employees Relations Board.)
Since the date that the grievance was filed, one of the two provisional Operators has
retired (Mr. James Zeiger). The other Operator (Mr. David Taylor) took the State
certification test for Operator III and was recently notified that he passed the test. Even
though the issue of the provisional appointments has been resolved with Mr. Taylor's
promotion to Senior Operator, the Union wishes to pursue their grievance through the
arbitration process. In a December 23, 2003 e-mail to Human Resources Manager
C: \My Documents \prov opr gry step 4 pos ppr 12- 03.doc Page 1 Of 2
POSITION PAPER
Board Meeting Date: January 15, 2004
subject: DIRECT STAFF TO APPOINT AN ARBITRATOR TO HEAR THE STEP
FOUR GRIEVANCE OF PUBLIC EMPLOYEES' UNION, LOCAL ONE REGARDING
PROVISIONAL OPERATOR III'S
Cathryn Freitas, Mr. Rolley maintained that "Mr. Taylor and Mr. Zeiger are due
retroactive pay because their duties were not reduced."
RECOMMENDED BOARD ACTION: Direct staff to appoint an arbitrator.
Page 2 of 2
C:\My Documents \prov opr gry step 4 pos ppr 12- 03.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No.: 5.a. HEARINGS
Type of Action: CONDUCT A PUBLIC HEARING; ADOPT ORDINANCE
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AN
ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.40 "HAZARDOUS WASTE
HANDLING AND DISPOSAL CHARGES FOR CONDITIONALLY EXEMPT SMALL
QUANTITY GENERATORS "; ADOPT THE ORDINANCE
Submitted By: Initiating Dept /Div.:
David Wyatt Engineering /Environmental Services
Senior HHW Technician
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
#I— �,Vqb 'IL 4
H. Th m b-. Swanson A. Farrell K. ATrn
General
ISSUE: The District Code requires that a public hearing be held prior to the Board of
Director's adoption of an ordinance to amend District Code Chapter 6.40 "Hazardous
Waste Handling and Disposal Charges for Conditionally Exempt Small Quantity
Generators."
RECOMMENDATION: Conduct a public hearing to receive comments regarding a
proposed ordinance to amend District Code Chapter 6.40 "Hazardous Waste Handling
and Disposal Charges for Conditionally Exempt Small Quantity Generators" ( CESQG).
Adopt the proposed ordinance (see Attachment 1).
FINANCIAL IMPACTS: Staff estimates that the recommended administration fee
would generate approximately $4,500 per year in additional revenue and will assist in
covering the cost of managing CESQG wastes.
BACKGROUND: An important component of the Household Hazardous Waste
Collection Facility (HHWCF) services is the collection of hazardous wastes from small
businesses that qualify as CESQG under State and Federal regulations.
The last review of the Hazardous Waste Handling and Disposal Charges for CESQG
was completed in 1999. At the time, the Board of Directors adopted a revision to
District Ordinance No. 212 that lowered the charges to CESQG program participants.
The lowered charges were a result of reduced contract charges with Philip Services and
alternative methods of disposal or recycling.
Staff has reviewed the District's current charges for CESQG wastes and has concluded
that these charges cover about 76% of the total cost to manage those wastes. In an
effort to responsibly balance the costs to the CESQG participants, as well as keeping
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQGPositionPaper1- 15- 04.doc Page I of 9
POSITION PAPER
Board Meeting Date: January 15, 2004
subject CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AN
ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.40 "HAZARDOUS WASTE
HANDLING AND DISPOSAL CHARGES FOR CONDITIONALLY EXEMPT SMALL
QUANTITY GENERATORS "; ADOPT THE ORDINANCE
expenses to the District in check, staff recommends adding an administration fee of $20
for each CESQG drop off to account for a portion of the total costs of managing the
CESQG wastes. The current handling and disposal charges remain unchanged. The
administration fee is calculated to recover most of the District's actual costs incurred in
providing these services. In FY 2002/2003, this administration fee would have added
an additional 22 %, or $4,500, to the overall CESQG charges, based on FY 2002/2003
CESQG participation figures.
The current charges for small businesses only cover the costs for transportation and
disposal of hazardous wastes. The proposed administration fee will recover the
incremental labor costs for serving small business customers. The current and
proposed small business charges do not include any costs associated with the
construction and improvement of the Household Hazardous Waste Collection Facility.
The proposed revisions to the CESQG charges were reviewed by the Household
Hazardous Waste Committee on October 7, 2003. The Committee members reported
the intention to revise the CESQG charges to the Board on October 16, 2003.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments
regarding a proposed ordinance to amend District Code Chapter 6.40 "Hazardous
Waste Handling and Disposal Charges for Conditionally Exempt Small Quantity
Generators." Adopt the proposed ordinance (see Attachment 1).
Page 2 of 9
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQGPositionPaper1- 15- 04.doc
Attachment 1
ORDINANCE NO.
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
TO AMEND DISTRICT CODE CHAPTER 6.40
HAZARDOUS WASTE HANDLING AND DISPOSAL CHARGES
FOR CONDITIONALLY EXEMPT SMALL QUANTITY GENERATORS
WHEREAS, the Central Contra Costa Sanitary District (District) operates a
permanent Household Hazardous Waste Collection Facility ( HHWCF) at
4797 Imhoff Place, Martinez, California; and
WHEREAS, the HHWCF and its operating plan were designed to provide
hazardous waste collection, handling, recycling, and disposal services to both
residential customers and small businesses that qualify under state regulations as
"Conditionally Exempt Small Quantity Generators," generally referred to as CESQG;
and
WHEREAS, the Board of Directors adopted Ordinance No. 206 on August 6,
1998 adding Chapter 6.40 Hazardous Waste Handling and Disposal Charges for
Conditionally Exempt Small Quantity Generators to the Central Contra Costa Sanitary
District Code; and
WHEREAS, Section 6.40.030 of the District Code provides authority for the
Board of Directors, from time to time, to determine and adopt charges for handling and
disposal of CESQG hazardous wastes; and
WHEREAS, the Board of Directors adopted Ordinance No. 212 on
November 19, 1999, revising Hazardous Waste Handling and Disposal Charges.
WHEREAS, a properly noticed public hearing to receive comments on the
proposed Administration Fee and amendment of District Code Chapter 6.40 was
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQG0rd- Attachment1.doc
Page 3 of 9
Ordinance No.
Page 2 of 3
conducted by the Board of Directors at their regularly scheduled meeting on
January 15, 2004;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does ordain as follows:
Section 1
Chapter 6.40 of the District Code, "Hazardous Waste Handling and Disposal Charges
for Conditionally Exempt Small Quantity Generators," is hereby amended as set forth in
full in Exhibit A to this Ordinance, attached hereto and incorporated by reference. The
charges previously set forth and as approved in Year 1999 shall remain unchanged.
Section 2
Add an Administration Fee of no less than $20 for each CESQG drop off. The
Administration Fee will be reviewed subsequent to each future waste disposal contract
negotiations.
Section 3
This Ordinance shall be general regulation of the District and shall be published once in
the Contra Costa Times, a newspaper of general circulation within the District, and shall
be effective as of March 2, 2004.
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQGOrd- Attachment1.doc Page 4 of 9
Ordinance No.
Page 3of3
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 15th day of January, 2004 by the following vote:
AYES: Members:
NOES: Members:
ABSTAIN: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Secretary of the District
Approved as to Form:
Kenton L. Alm, Counsel for the District
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQGOr4d- Attachment1.doc Page 5 of 9
EXHIBIT A
Title 6 FEES AND CHARGES
Chapter 6.40 HAZARDOUS WASTE HANDLING AND DISPOSAL
CHARGES FOR CONDITIONALLY EXEMPT SMALL QUANTITY
GENERATORS
6.40.010 Findings
The District Board of Directors find that the household hazardous waste
collection facility (HHWCF) should provide for collection of waste from local small
businesses that qualify under state regulations as "conditionally exempt small
quantity generators," which small businesses are commonly referred to as
CESQG. The Board further finds that it is appropriate that this category of
HHWCF users should compensate the District for costs associated with the
handling, transportation and disposal of CESQG hazardous wastes which are not
provided for under the current District sewer service charge program, and the
most equitable and least administratively complex system is to charge individual
CESQG users the established cost noted in Table 6.40.030 and an
administration fee of no less than $20.00 for each drop off.
6.40.020 Recovery of Costs
The District shall collect charges from each eligible business that participates in
the HHWCF's CESQG program to recover the actual cost of properly
transporting and disposing of the particular hazardous wastes collected from the
participating business and administering the CESQG program.
6.40.030 Method for Determining and Adopting Charges
A. The District Board of Directors shall adopt charges for handling and
disposal of the various categories of CESQG hazardous wastes accepted
at the HHWCF, from time to time, by ordinance upon a two- thirds vote,
after having conducted a properly noticed public hearing, at which oral and
written presentations could be made, as part of a regularly scheduled
meeting.
B. The handling and disposal charges will be determined based on the
costs paid by the District for the particular packaging and
disposal /recycling methods used at the HHWCF for each category of
CESQG waste, and shall include an administration fee.
C. The HHWCF accepts a variety of wastes that are required to be packaged
and disposed of by different methods. From time to time, those methods
may change based on the marketplace, and on evolving regulation.
UAPosition Papers \HHW\CESQG 1- 15- 04 \CESQG6.40ExhibitA.DOC Page 6 of 9
Nothing in this chapter is intended to limit the variety of packaging and
disposal methods employed by the HHWCF staff. The primary methods
currently employed, as described further below, are bulking,
loose- packing, and lab- packing.
Bulking. Wastes are emptied from the original container accepted
by the HHWCF into larger transportation containers (55- gallon or
250 - gallon drums), or the HHWCF's storage tanks prior to being
transported off -site. The unit (per gallon) charge for bulked waste,
to be applied to on the actual volume of waste accepted by the
HHWCF, will be the actual unit cost paid by the District to transport
and dispose of the waste at an authorized recycling or disposal
facility.
2. Loose - Packing. Wastes in the original container accepted by the
HHWCF are placed into 55- gallon drums, 1 cubic yard tubskids, or
other transport containers without absorbent/cushioning material.
Partially full original containers occupy the same amount of space
as full containers in a drum, tubskid, or transport container.
Charges to be applied to each size of original container accepted
by the HHWCF will be determined by dividing the unit
transportation /disposal cost the District pays per drum, tubskid, or
transport container by the number of original containers of a
particular size that can be placed in a drum, tubskid, or transport
container.
3. Lab - Packing. Wastes in the original container accepted by the
HHWCF are placed into 55- gallon drums together with
absorbent/cushioning material. Partially full original containers
occupy the same amount of space as full containers in a drum.
Charges to be applied to each size of original container accepted
by the HHWCF will be determined by dividing the unit
transportation /disposal cost the District pays per drum by the
number of original containers of a particular size that can be placed
into a drum.
D. A schedule of hazardous waste handling and disposal charges for
conditionally exempt small quantity generators is presented in Table
6.40.030 at the end of this chapter.
UAPosition Papers \HHW \CESQG 1- 15- 04 \CESQG6.40ExhibitA.DOC Page 7 of 9
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Page 9 of 9
Central Contra Costa Sa► nary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: January 15, 2004 No g,a. REAL PROPERTY
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DAVID DEUTSCHER COMPANY FOR PROFESSIONAL PROPERTY
MANAGEMENT SERVICES AND NEGOTIATE LEASE AGREEMENTS FOR THE
KEIWITT AND LAGISS PROPERTIES
submitted By: Randall M. Musgraves Initiating Dept. /Div.: Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
graves K. Alm
General
ISSUE: Authorization of the Board of Directors is requested for the General Manager
to execute a professional services agreement for property management with David
Deutscher Company.
RECOMMENDATION: Authorize the General Manager to execute a professional
services agreement for property management with David Deutscher Company, and
direct staff to negotiate lease agreements under this contract, including the Lagiss and
Keiwitt properties.
FINANCIAL IMPACTS: The contract with David Deutscher Company, a local property
management and commercial real estate firm, for services is based upon the overall
lease income of the properties. This arrangement would stimulate the maximum lease
income compatible with District facilities and requirements. Staff believes that even
with the most advantageous lease agreements for all District lease parcels, annual
property management expenses would be approximately $20,000; there would also be
annual lease commissions on newly leased District property. Existing lease revenue is
$421,000 per year, and staff estimates that lease revenue could increase by
approximately $300,000 to $600,000 annually on District properties.
ALTERNATIVES /CONSIDERATIONS: Continue with the current property lease
arrangements where the Director of Administration or his staff oversees lease
agreements and property management for the District. As an ancillary duty, this has a
lower administrative cost, but would limit the District's ability to act expeditiously on
possible business or lease opportunities.
A second alternative to this agreement would be to use another real estate firm for
property management of existing lease property and to develop new lease
Page 1 of 6
POSITION PAPER
Board Meeting Date: January 15, 2004
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DAVID DEUTSCHER COMPANY FOR PROFESSIONAL PROPERTY
MANAGEMENT SERVICES AND NEGOTIATE LEASE AGREEMENTS FOR THE
KEIWITT AND LAGISS PROPERTIES
arrangements. There appears to be no economic advantage to using another firm
without the existing experience and knowledge of District properties.
BACKGROUND: The Board has expressed interest in increasing the lease income
from District property provided that the lease use is compatible with District functions.
The District owns various parcels of property around the Treatment Plant perimeter that
act as "buffer" zone, as well as buildings at 4737 Imhoff Place and the existing County
Animal Control facility. Presently most of the District's lease property is underutilized in
the present real estate market; the Lagiss property is used for cattle grazing at $600
annually, and the Keiwitt property is used for horse grazing at $1 per month. There is
also existing lease income from the spaces at 4737 Imhoff Place, and existing property
leases with County Quarry and Contra Costa Topsoil.
There are two issues for immediate consideration of alternative uses of District
property. First, the District has received notification of the Conco development north of
the District's treatment plant. This proposed development would affect District property
leased by Contra Costa Topsoil. The second issue is the expanded use by the County
Quarry of the north portion of the Keiwitt property. Additional property may be needed
on the south side of the Keiwitt property to accommodate additional County Quarry
activities. Staff would also like the District to consider alternative uses of the remaining
Keiwitt property and Lagiss property. Staff discussed with the Board the various
opportunities to lease District owned property and increase rental income, while
maintaining uses compatible with District facilities. Based on Board input, staff is
requesting that David Deutscher Company pursue such lease agreements. The specific
parcels are as follows:
1. Lagiss Property (approximately 49 acres)
2. Keiwitt Property (approximately 33 acres)
3. Animal Shelter (available April 4, 2004)
4. 1.5 acres near the Household Hazardous Waste Facility
Attached are the previously discussed criteria regarding the feasibility for lease
proposals (Attachment 1) and information on possible lease opportunities for the
parcels (Attachment 2) listed above. Also attached, is a spreadsheet displaying eight
conceptual proposals the District has recently received (Attachment 3).
Page 2 of 6
POSITION PAPER
Board Meeting Date: January 15, 2004
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DAVID DEUTSCHER COMPANY FOR PROFESSIONAL PROPERTY
MANAGEMENT SERVICES AND NEGOTIATE LEASE AGREEMENTS FOR THE
KEIWITT AND LAGISS PROPERTIES
The amount of the property management contract with David Deutscher Company is
under the limit normally requiring Board approval, but staff felt it was appropriate to
have the Board actively involved in this process. As leases are negotiated, the Board
will be kept informed and approve the final lease documents. David Deutscher
Company was selected as the property management firm due to his extensive history
with the District, his aid in recent property evaluations, and his reputation and
experience as a property manager in the community. District staff has reviewed the rate
and terms of the contract and found them favorable compared with similar firms. The
District contacted others in the field as to the reasonableness of fees, including Mr.
Michael Clancy, President of the Contra Costa County Board of Realtors. The contract
runs for one year, with automatic renewal annually, unless either party wishes to end
the contract. While the annual cost of this property management agreement is subject
to several factors, the expense to the District is between 1 to 4% of the lease amount;
there is also an annual commission associated with new leases that is part of the lease
negotiation process. Such agreement terms are designed to encourage the
maximization of lease income to the District, compatible with District operations.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute the
property management contract with David Deutscher Company and direct staff to
negotiate lease agreements for the Lagiss and Keiwitt properties.
Page 3 of 6
Attachment 1
PROPERTY LEASE CONSIDERATIONS IN PRIORITY ORDER
1. Legal constraints - The Keiwitt property has limitations due to the airport.
Any leasing must ensure that there is not an increase in birds to the area.
In addition, there is a height restriction for buildings on the property. Only
single story buildings can be located on the property closest to the airport.
The height restriction gradually decreases the further from the airport the
building is located.
2. Public access — The property was purchased as buffer to minimize odor
complaints. The District does not want to create additional complaints by
leasing to uses where the public would complain of odors.
3. Community concerns — The District needs to be sensitive to increased
traffic, noise, dust and aesthetics in order to avoid or minimize community
complaints.
4. Income — The District has an opportunity to increase its revenue.
5. Maintenance costs — Staff believes it is in the District's best interests to
minimize maintenance and repair costs so as not to negatively impact net
lease income.
6. Environmental impacts — Leasing opportunities should support the
District's mission statement regarding protecting the environment.
7. Recycle water usage — Staff continues to look for ways to meet our permit
requirements, including increased recycle water usage by our tenants.
8. Improvement costs — The Board commented that they do not desire to
seek debt financing to develop the properties into office space or business
parks.
Page 4 of 6
DISTRICT LEASE PARCELS
LAGISS PARCEL
Attachment 2
A local developer has contacted staff with a proposal for the entire 33 -acre parcel for
recreational use, possibly a nine -hole golf course. Staff considers the proposal very
conceptual and will discuss the components at the Board meeting.
A component of the proposal may encompass the relocation of Contra Costa Topsoil to
the Keiwitt Property. This relocation is a likely outcome of the Conco development
proposal and the widening of the Waterbird Way access road. The widening of the road
will significantly impact the current use of and access to the property. Staff has had
preliminary discussions with the tenant and has received positive interest in the
proposed relocation.
KE/W/TT PARCEL
Staff is proposing to develop a consortium of environmental businesses on the Kiewitt
property that would be a positive image for the community and the District. The District
has received proposals from a greenhouse landscaping company; a tree growing
company involved in composting; plant growing, green waste recycling, and corporation
yard; and the relocation of Contra Costa Topsoil that sells topsoil, compost and ground
cover. All companies have agreed to work with the District to increase recycled water
usage, support the pollution prevention and Master Gardener programs, and are willing
to provide their products to the District at cost or at a reduced rate. This concept helps
to improve the District's property at little or no cost.
ANIMAL SHELTER
Staff has received comments from a valve manufacturer of interest in the lease of the
Animal Shelter site. Use would include both the modest office area and a portion on the
site for storage and warehousing of material. Staff has begun very preliminary
discussions with the District's Property Manager regarding the most beneficial use and
lease income opportunities. As plans become more feasible and /or viable, staff will
return to the Board for a request to negotiate a lease agreement.
Page 5 of 6
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