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HomeMy WebLinkAbout11/6/2003 AGENDA BACKUPCentral Contra Costa Sani,.try District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.a. CONSENT CALENDAR Type of Action: ACCEPT OFFER OF DEDICATION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FOR THE EASEMENT SHOWN ON THE MAP OF SUBDIVISION NO. 8099, JOB NO. 5360, PARCEL 1, DANVILLE AREA. Submitted By: initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Y Molly Mullin J. Miyamoto-Mills C. Swanson A. General ISSUE: Board approval is required to accept offers of dedication and record easements. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication for an easement, at no cost to the District, and authorize recording of the easement acceptance. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors routinely accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement that is required for recent public sewer extension in Piedmont Lane, Danville. The final subdivision map and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting public sewer improvements and offer of dedication from Montkarl, LLC, Job No.5360, Parcel 1, Danville area, at no cost to the District. Authorize recording of the easement acceptance. Page 1 of 2 TARight- of- Way\5360Sub Position Paper 0ct20_03.doc U JN CJ 1 ALAMO LOCATION MAP N.T.S. 11� srow -SUB B) Q 680 LOCATION DAWILLE I � 1 I � � 1 1 I 1 � \ I I I 1 ' % I E / i , 1 / FEET Central Contra Costa Attachment r sanitary District EASEMENT ACCEPTANCE DEDICATION D ' SUB 8099, JOB 5360 — Page 2 of 2 Central Contra Costa San,.ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.b. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; ACCEPT OFFER OF DEDICATION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FOR THE EASEMENT SHOWN ON THE MAP OF SUBDIVISION NO. 8014, JOB NO. 5362, PARCEL 2, DANVILLE AREA. Submitted By: Initiating Dept. /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION., Molly Mullin J. Miyamoto -Mills C. Swanson A. K4rell General ISSUE: Board approval is required to accept offers of dedication and record easements. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication for an easement, at no cost to the District, and authorize recording of the easement acceptance. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors routinely accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement that is required for recent public sewer extension off Podva Road, to serve Greentree Manor condominiums in Danville. The final subdivision map and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting public sewer improvements and offer of dedication from Intrepid Partners, LLC, Job No.5362, Parcel 2, Danville area, at no cost to the District. Authorize recording of the easement acceptance. Page 1 of 2 Y kP M O 0 V O a0 N IN o PODVA\ Central Contra Costa Sanitary District 0 100 FEET :014 LEGEND: STONE V RD DANVILLE SITE - N LOCATION J LCCATION MAP N.T.S. $ NEW SEWER —e-- EXISTING SEWER EASEMENT LOCATION JOB 5362, PARCEL 2 Y40 10 .D i ;; ; \\ p \ \ \ Page 2 of 2 Attachment Central Contra Costa San..ary District xja ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.c. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION: ACCEPT OFFER OF DEDICATION subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FOR THE EASEMENT SHOWN ON THE MAP OF SUBDIVISION NO. MS552 -00, JOB NO. 5535, PARCEL 2, MARTINEZ AREA. Submitted By: Initiating Dept /Dlv.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION., Molly Mullin J. Miyamoto -Mills C. Swanson A. Farrell General ISSUE: Board approval is required to accept offers of dedication and record easements. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication for an easement, at no cost to the District, and authorize recording of the easement acceptance. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The Board of Directors routinely accepts easements and public sewer improvements by resolution. The recommended resolution will accept an easement that is required for recent public sewer extension in Chase Court in Martinez. The final subdivision map and public sewer improvements have been reviewed by District staff and deemed in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting public sewer improvements and offer of dedication from Passport Homes, Job No. 5535, Parcel 2, Martinez area, at no cost to the District. Authorize recording of the easement acceptance. Page 1 of 2 J SfTE ' T ONTIOM -VINE LCCAeNMAP N.T.S. AVE J o 680 i BLVD PLEASANT o /r m V HILL INE WAY ` L v ri h LEGEND: N o \ NEW SEWER \5 0 EXISTING SEWER G 2N % 0 200 400 a EASEMENT AREA �9L FEET Central Contra Costa Attachment Sanitary District ACCEPTANCE OF EASEMENT DEDICATION V ' - SUB MS 552 -2000, JOB 5535 V Paae 2 of 2 Central Contra Costa Sara..ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.d. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS; ACCEPT OFFERS OF DEDICATION subject: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS AND OFFERS OF DEDICATION FROM 1221 MONTICELLO, L.P. (JOB NO. 5579, PARCELS 1 AND 3), IN THE TOWN OF MORAGA, AND AUTHORIZING STAFF TO RECORD THE EASEMENT ACCEPTANCE WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept/Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. lif �G:ce� -r- U M. Mullin J. iyamoto -Mills C. Swanson A. Farrell General ISSUE: Board approval is required to accept offers of dedication and to re easement acceptances. RECOMMENDATION: Adopt resolutions accepting public sewer improvements and offers of dedication, and authorizing staff to record the documents with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The recommended resolution presented here will accept easements (as shown on Attachment 1) that are required for a recent public sewer extension at Crossbrook Drive in the Town of Moraga. The easements and public sewer improvements have been inspected by District staff and deemed to be in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt resolutions accepting public sewer improvements and offers of dedication from 1221 Monticello, L.P. (Job No. 5579, Parcels 1 and 3), in the Town of Moraga. Authorize recording of the easement acceptance with the Contra Costa County Recorder. Page 1 of 2 AI riv Q U LEGEND: a - 0 $ NEW SEWER 6 —�- EXISTING SEWER Vl E EASEMENT AREA a Central Contra Costa Sanitary District V b PARCEL 3 NDA r JN I LCCATION MAP N.T.S. I I I I Q cc I � I I 'PhFFy BIkD ° S" LOCAMON4 c 0 PARCEL 1 EASEMENT LOCATION JOB 5579, PARCELS 1 , 3 r N 150 FEET Attachment 1 Page 2 of 2 Central Contra Costa Sanit..lry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.e. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; ACCEPT OFFER OF DEDICATION Subject: ADOPT A RESOLUTION ACCEPTING PUBLIC SEWER IMPROVEMENTS AND AN OFFER OF DEDICATION FROM D. MARK AND SUSAN M. CARLSON, (JOB NO. 5579, PARCEL 2), IN THE TOWN OF MORAGA, AND AUTHORIZING STAFF TO RECORD THE EASEMENT ACCEPTANCE WITH THE CONTRA COSTA COUNTY RECORDER Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. v Pf k — *' -- - M. Mullin J. liyamoto -Mills C. Swanson A. Farrell General ISSUE: Board approval is required to accept offers of dedication and record easement acceptances. RECOMMENDATION: Adopt a resolution accepting public sewer improvements and an offer of dedication, and authorizing staff to record the document with the Contra Costa County Recorder. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: The District routinely accepts easements and public sewer improvements through Board approval of resolutions to that effect. The recommended resolution presented here will accept an easement (as shown on Attachment 1) that is required for a recent public sewer extension at Crossbrook Drive in the Town of Moraga. The easement and public sewer improvements have been inspected by District staff and deemed to be in compliance with District standards. RECOMMENDED BOARD ACTION: Adopt a resolution accepting public sewer improvements and an offer of dedication from D. Mark and Susan M. Carlson (Job No. 5579, Parcel 2), in the Town of Moraga. Authorize recording of the easement acceptance with the Contra Costa County Recorder. Page 1 of 2 T: \SSC \Mullin \Right of Way \PosPaper, IOD5579_2.doc Page 2 of 2 RINDA B�yo 9 Sn LOCAM r-, O N i #), LCCATION MAP N.T.S. 0 CE U O U I O I O� LO I LEGEND: m I I Q o —�— NEW SEWER O � I N o o —e-- EXISTING SEWER U I I 150 E EASEMENT AREA I FEET a Y Central Contra Costa Attachment o Sanitary District EASEMENT LOCATION Alm ' JOB 5579, PARCEL 2 7 0 0 Page 2 of 2 Zentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.f. CONSENT CALENDAR Type of Action: ADOPT RESOLUTIONS; QUITCLAIM EASEMENT Subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION AND RECORDING OF QUITCLAIM DEEDS TO RAFAEL AND ANGELINA DELGADILLO (900 CAMINO DEL RIO, LAFAYETTE), AND TO NANCY L. SPACK (903 CAMINO DEL RIO, LAFAYETTE) FOR A TRUNK SEWER EASEMENT ABANDONED IN 1964 (DISTRICT PROJECT NO. 1528 — PARCEL 15) Submitted By: Jarred Miyamoto -Mills Initiating Dept /Div.: Principal Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. J. Miyamoto -Mills C. Swanson A. Farrell General ISSUE: The Board of Directors' authorization by resolution is required to quitclaim easements and record documents. RECOMMENDATION: Adopt resolutions authorizing the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to Rafael and Angelina Delgadillo (900 Camino del Rio, Lafayette), and to Nancy L. Spack (903 Camino del Rio, Lafayette) on behalf of the District for a trunk sewer easement abandoned in 1964, and authorize staff to record the document. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: None. r BACKGROUND: In 1947, the District acquired an easement for a portion of the original Lamorinda trunk sewer over property that was subsequently split into the parcels now known as 900 and 903 Camino del Rio, Lafayette. In 1964, the trunk sewer was relocated to an alignment away from these properties; however, the District's interest in the easement was never quitclaimed to the underlying property owners. Sale of the property at 900 Camino del Rio is currently in escrow. The parties to the sale have requested that the District quitclaim the easement at this time. Staff has determined that the easement is not needed. See Attachment 1 for a map showing the easement to be quitclaimed. RECOMMENDED BOARD ACTION: Authorize the President of the Board of Directors and the Secretary of the District to execute Quitclaim Deeds to Rafael and Angelina Delgadillo (900 Camino del Rio, Lafayette), and to Nancy L. Spack (903 Camino del Rio, Lafayette), on behalf of the District for a trunk sewer easement abandoned in 1964, and authorize staff to record the document. Page 1 of 2 U: \Position Papers\ Miyamoto - Mills \CaminodelRioQuitclaim.doc n■ LAFAYETfE 24 �lCJ I r j 924 Q N PROTECT ' ' I U I I LOCATION MAP 9/9 I N.T.S. EX. SS 9 22 909 z O � �I CARL RD 8� 9 9 w LC) I I 001 I z � � w J I — 1p1 I -- - - - --� I I I N I (D z0 __T_�l � U I II EX. SS --------- - - - - -- — Co CO I 903 900 I�X SS - -- ��� I � I ABANDONED 24" DIA. ` 10 EASEMENT BE o TRUNK SEWER �, QUIT ED C) N N — — —._._ _ L. 137 OR 416) E 0 c d 0 100 200 E o FEET OLYMPIC BLVD a e 2 Central Contra Costa Sanitary District QUITCLAIM EASEMENT Attachment ' DISTRICT PROJECT 1528 — PARCEL 15 1 900 AND 903 CAMINO RIO, LAFAYETE ------- - - - -_— age 2 OT Z Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No': 4.9. CONSENT CALENDAR Type ofAction: AUTHORIZE ANNEXATIONS Subject AUTHORIZE P.A. 03 -19 (ALAMO); P.A. 03 -20 (LAFAYETTE); P.A. 03 -21 (MARTINEZ); P.A. 03 -22 (WALNUT CREEK) TO BE INCLUDED IN A FUTURE FORMAL ANNEXATION TO THE DISTRICT. Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION. M. Mullin J. Miyamoto -Mills C. Swanson A-- A. Farrell General ISSUE: The Board of Directors' authorization is requested to initiate the annexation process for properties listed in Attachment 1. RECOMMENDATION: Authorize Proposed Annexations 03 -19, 03 -20, 03 -21, 03 -22 to be included in future formal annexations. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Authorizing "Proposed Annexations" is a preliminary first step preceding Board initiation of the formal annexation process. One property owner is constructing two new dwellings on an estate parcel and will connect these units to an existing public sewer. Four owners of the properties listed in Attachment 1 have petitioned for their properties to be annexed to the District and have abandoned existing septic systems or will do so upon completion of new public sewer extensions. One additional property on North Gate Road has been included as a "fill -in" parcel necessary to avoid the creation of a new island in the District boundaries between properties approved under P.A. 03 -10 and the new P.A. 03 -22. This property owner, Marion Cunningham, received written invitation to participate in the District annexation process. Mrs. Cunningham contacted staff by telephone and has no objections to inclusion. Following advice from the Local Agency Formation Commission, this property has been included in P.A. 03 -22, so that the Board may approve its inclusion as a proposed annexation. RECOMMENDED BOARD ACTION: Authorize proposed Annexations 03 -19, 03 -20, 03 -21, 03 -22 to be included in future formal annexations. T: \SSC\Annexations \PA03- 19_03- 22.doc Page 1 of 7 ATTACHMENT I PROPOSED ANNEXATIONS PA Location Owners Address and Lead No. and Assessor's Parcel Remarks Agency Acreage Number 03 -19 Alamo Chetucti & Assoc., Inc. Existing home at 133 CCCSD (77D5) 1204 Alpine Road Ste 3 South Avenue has a Walnut Creek, CA 94596 remodel project and will 198- 081 -002 -0 convert from septic and connect to the public (.50 Ac.) sewer system. Project is exempt from CEQA. Primo & Rosemarie Existing home on septic CCCSD Facchini THE will plan future sewer 123 South Avenue connection to the public Alamo, CA 94507 sewer system. Project (.50 Ac.) 198 - 081 -001 -2 is exempt from CEQA. 03 -20 Lafayette Jackie & Jeff Mann Property owners are CCCSD (4666) 3401 Echo Springs Rd. constructing a single - Lafayette, CA 94549 family estate home at (35.9 Ac.) 231 - 090 -001 -0 45 Prado Way to be connected to the public sewer system. Project is exempt from CEQA. 03 -21 Martinez Robert Jr. & Nancy A. Existing house converted CCCSD (10A6) McGuire from septic to the public 4451 Alhambra Way sewer system in July Martinez, CA 94553 2000. Project is exempt (.70 Ac.) 162 - 190 -012 -3 from CEQA. Existing home on septic CCCSD Robert F. Ohde, Trustee will connect to the public 201 Vista Way sewer system in the Martinez, CA 94553 future. Project is exempt (.33 Ac.) 162 - 243 -003 -9 from CEQA. T: \SSC\Annexations \PA03- 19_03- 22.doc Page 2 of 7 PA No. Location And Acreage Owners Adgre s an , Assse Nurfi6er Remarks Lead Agency 03 -22 Walnut Nelda F. Champion Existing house will CCCSD Creek 1125 North Gate Road convert from septic and (76C1) Walnut Creek, CA 94598 connect to a new public 9.980 Ac. 138 - 180 -002 -6 sewer extension beginning construction. Project is exempt from CEQA. Marion Cunningham, THE Septic parcel adjacent CCCSD 1147 North Gate Road to proposed new Walnut Creek, CA 94598 public main sewer (1.08 Ac.) 138 - 170 -005 -1 extension. Fill -in to avoid creating an island inside District boundary. Project is exempt from CEQA. Received telephone response to District invitation July 14,2003. Property owner has no objections to annexation but is elderly and wishes not to actively participate at this time. T: \SSC\Annexations \PA03- 19_03- 22.doc Page 3 of 7 STONE ALAMO Vq� O SITd 680 RD N l� L 23-30 � 1971 LOCAT N MAP N.T.S. F- U I�1 \ 1964 REGENT PL 31 -2 1970 , FACCHI NI 198-081 -001 ANNEX CHETCUTI ASSOCIATES 198 -081 -002 ANNEX P OA N�\ (31-2 1970 EGE D: 31 -2 ANNEXATION N 1970 BOUNDARY �\ E NO. EVIOUS 5 P €" DATE AN TI 0 0 60 120 o C. .C.S.D., ARY E N FEET Central Contra Costa Attachment n Sanitary District PROPOSED ANNEXATION 1 \ \l P n3_79 _ Page 4 of 7 MANN 231 - 090 -001 ANNEX 1 SITE -b N -N Al 1947 GEARYRD LAFAYETTE 24 LOCATION N.T.S. II C)\ EAGLE OINT RD _ v J Z ANNEXATION o BOUNDARY v 45-5 1 sa7 1975�i �� j ��/ v N NO. REVIOUS DATE 50-2 1972 ` 57 -1 200 400 1977 a C.C.C.S.D. BOUND Y / ` FEET O Central Contra Costa Attachment r Sanitary District PROPOSED ANNEXATION P. A. 03-20 - V Page 5 of 7 N�ONVN P"' 150-14 2000 l� W q° T r tioMA ��9�SON H� s w i MARTI N EZ VI W PAOfCO r �m ,SITE ''\ / CHAPANCII�,p � l LOCATION MAP N.T.S. k' F hv..'201 a, 2000 125 isss p. LEGEND: ANNEXAII0 20 N BOUNDARY 1969 N0. /DATE PREVIOUS ANNEXATION iso C.C.C.S.D. BOUND Y N .4 FEET Central Contra Costa Attachment Sanitary District 1 PROPOSP D ANNEXATION A. 03-21 Page 6 of 7 GEARY RD N0. 112-4 155-5 680 �`� DATE 1989 2001 N v G B RTR r 1990 CHAMPION 138 - 180-002 ANNEX WALNUT '�y�� �EEK SITE 7 ST kk LOCATION MAP- N.T.S. ---------------------------- �O 9 � z CUNNINGHAM--I 138 - 170-005 ANNEX -I LEGEND: N I o ANNEXATION BOUNDARY N0. PREVIOUS DATE ANNEXATION 300 MENEEMENEW E C.C.C.S.D. BOUNDARY FEET n Central Contra Costa Attachment Sanitary District PROPOSED ANNEXATION P_A_ 03-22 V � Prepared by Engin —inq Support Section aaeio Central Contra Costa Sani,dry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.h. CONSENT CALENDAR Type of Action: ADOPT RESOLUTION; INITIATE ANNEXATION Subject: ADOPT A RESOLUTION TO INITIATE FORMAL LAFCO PROCEEDINGS TO ANNEX SIX (6) SEPARATE AREAS TO THE DISTRICT (DISTRICT ANNEXATION 164) Submitted By: Initiating Dept /Div.: Molly Mullin, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Mullin . Swanson A. Farre . Alm General ISSUE: It is appropriate to process District Annexation 164 at this time. A Board of Directors' Resolution of Application is required to request initiation of formal Local Agency Formation Commission ( LAFCO) annexation proceedings. RECOMMENDATION: Adopt a Resolution of Application requesting the initiation of formal LAFCO proceedings for District Annexation 164 (see Attachment 2). FINANCIAL IMPACTS: The District pays fees to LAFCO and the State Board of Equalization for annexation processing. Annexation costs are recovered as "annexation charges" when property is connected to the public sewer system. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Owners of the Alamo area properties presented in bold face type in Attachment 1 have petitioned to annex their properties to the District. Five of the six annexation areas presented are for existing homes with failed septic systems. The sixth annexation area includes a new home under construction that will connect to an existing District main sewer. Additionally, LAFCO staff has indicated that adjoining properties may be added to "annexation parcels" to streamline staff work, eliminate islands or straighten boundary lines. Therefore, the property at 1495 Pine Tree Drive (APN 192- 030 -006) was included in Proposed Annexation (PA) 03 -08 approved by the Board of Directors on September 18, 2003. LAFCO will hold a public hearing to consider annexation of this "fill -in" property. The County Assessor's Office and LAFCO have requested that each annexation submitted by the District include only properties in the same general geographical area, and be limited to less than ten "annexation parcels." The recommended District Annexation 164 complies with the requested criteria (see attached map). U: \Position Papers \Mullin \JM2Rev- DA164PP.doc Page 1 of 20 POSITION PAPER Board Meeting Date: November 6, 2003 subject: ADOPT A RESOLUTION TO INITIATE FORMAL LAFCO PROCEEDINGS TO ANNEX SIX (6) SEPARATE AREAS TO THE DISTRICT (DISTRICT ANNEXATION 164) RECOMMENDED BOARD ACTION: Adopt a Resolution of Application requesting the initiation of formal LAFCO proceedings for District Annexation 164 (see Attachment 2). UAPosition Papers \Mullin\JM2Rev- DA164PP.doc Page 2 of 20 ATTACHMENT 1 Parcel Assessor's Owners /Acores Date of P.A. Lead No. Parcel No. Approval Agency And Area Remarks 164 -1 192 - 030 -021 Gerald R. Welch August 21, 2003 CCCSD 1420 Finley Lane Septic system Alamo, CA 94507 conversion. Project is categorically exempt. 192 - 030 -045 Matthew W. & Michele L. August 21, 2003 CCCSD General & Sandra Septic system Goodrich conversion. 1411 Finley Lane Project is Alamo, CA 94507 categorically exempt 0.86 Ac 164 -2 198 - 063 -016 Lee B. & Robin T. Eisan August 21, 2003 CCCSD 150 South Avenue Septic system Alamo, CA 94507 conversion. Project is categorically exempt. 0.50 Ac 164 -3 198 - 063 -012 Francisco & Emily August 21, 2003 CCCSD Cabrita, Tre Septic system 2378 Saddleback Drive conversion. Danville, CA 94506 Project is categorically exempt. 0.45 Ac. 164-4 192 - 071 -015 Jeffrey E. & Sylvia September 18, 2003 CCCSD Stern Tre, Septic system 1431 Jackson Way conversion. Alamo, CA 94507 Project is categorically exempt. 0.60 Ac. UAPosition Papers \Mullin \JM2Rev- DA164PP.doc Page 3 of 20 Parcel No. Assessor's Parcel No. And Area Owners /Add re's Bate of P.A. Approval Remarks Lead Agency 164 -5 192 -00 -005 Steve & Lorrie Tovani September 18, 2003 CCCSD 1491 Pine Tree Drive Existing house to be Alamo, CA 94507 connected to new public sewer main extension. Project is categorically exempt. 192 - 030 -004 Roger C. Dietsch September 18, 2003 CCCSD 1487 Pine Tree Drive Septic system Alamo, CA 94507 conversion. Project is categorically exempt. 192 - 030 -006 William & Margaret Green September 18, 2003 CCCSD 1495 Pine Tree Drive District Board Alamo, CA 94507 approved adding this fill -in parcel to avoid creation of an island inside District boundary. No property owner response to District invitation July 14, 2003. Project is categorically exempt. 1.47 Ac. 164 -6 196- 100 -004 Kevin D. & Jennifer D. September 18, 2003 CCCSD Cole Tre New house will 314 Livornia Heights Rd. connect to existing Alamo, CA 94507 public sewer. Project is categorically exempt. 0.94 Ac. Total: 4.82 Ac. UAPosition Papers \Mullin\JM2Rev- DA164PP.doc Page 4 of 20 Central Contra Costa Attachment Sanitary District C. C. C. S. D. ANNEXATION No. 164 MAP Page 5 of 20 ATTACHMENT 2 RESOLUTION NO. 2003- A RESOLUTION OF APPLICATION BY CENTRAL CONTRA COSTA SANITARY DISTRICT REQUESTING THE CONTRA COSTA COUNTY LOCAL AGENCY FORMATION COMMISSION ( LAFCO) TO INITIATE PROCEEDINGS FOR A CHANGE OF ORGANIZATION (DISTRICT ANNEXATION NO. 164) WHEREAS, the Central Contra Costa Sanitary District ( CCCSD) wishes to initiate proceedings pursuant to the Cortese - Knox - Hertzberg Local Government Reorganization Act of 2001 for a change of organization; and WHEREAS, a notice of intent to adopt this resolution of application has been given, and this application for annexation shall be submitted to the Contra Costa County Local Agency Formation Commission ( LAFCO) who will conduct a public hearing and will notify all affected property owners inside the proposed annexation. LAFCO will also furnish to CCCSD a list of registered voters residing within 300 feet of each proposed annexation. Upon receipt of the list of registered voters, CCCSD will complete a notification mailing and submit proof of mailing to LAFCO; and WHEREAS, the reason for the proposed change of organization is that eight owners of land within the territory proposed to be annexed have given their written consent to such annexation, in the form of a Petition for Annexation. Additionally, the District determined on September 18, 2003 to include parcel 192 - 030 -006 as a fill -in parcel to streamline staff work and avoid the creation of an island inside CCCSD boundaries. A. This annexation consists of six "single areas" (as defined by the State Board of Equalization) generally adjacent to the existing District boundary, as shown and described on the attached maps and descriptions. Said annexation totals 4.82 acres. B. The only affected county is Contra Costa, in the unincorporated area generally known as Alamo. No other sanitary districts are involved. TA SMAnnexations\Resolution164.doc Page 6 of 20 C. The reasons for this annexation are: 1. The properties are within the CCCSD ultimate service area, as previously approved by LAFCO, and are or may be connected in the future to the CCCSD sanitary sewer system. CCCSD is assuming responsibility, upon annexation, for the continued maintenance and operation of the public sewage facilities. 2. CCCSD requires that all served properties annex to the District (CCCSD Standard Specifications Section 3 -07). 3. Septic tank systems are inadequate for the area and will create a public health problem. 4. All but one of the property owners have petitioned for annexation to CCCSD, or have requested and received sewer service subject to District regulations, including annexation. 5. No other sewering agency can logically serve these areas; and WHEREAS, the territory proposed to be changed is inhabited (12 or more registered voters) and descriptions and maps of the boundaries of territory proposed to be annexed to CCCSD are attached hereto as Exhibits 164 -1 through 164 -6 and by this reference are incorporated herein; and WHEREAS, the proposed annexation is subject to the provisions of the CCCSD Code, and if annexation is approved, all of the provisions of said Code would become applicable to the properties annexed. Annexation fees shall be collected at the time of connection to the public sewer system; and WHEREAS, staff has concluded that the projects included in this application are exempt from the California Environmental Quality Act (CEQA). Adoption of this resolution will establish the Board of Directors' independent finding that these projects are in compliance with CEQA; and TA SSCWnnexations \ResolutionI64.doc Page 7 of 20 WHEREAS, the Board of Directors has determined that this proposal meets the criteria for a waiver of protest hearings as set forth in Government Code Section 56663. NOW, THEREFORE be it resolved by the Board of Directors of the Central Contra Costa Sanitary District that the Contra Costa County Local Agency Formation Commission is hereby requested to initiate proceedings for the change of organization as authorized and in the manner provided by the Cortese- Knox - Hertzberg Reorganization Act of 2001. PASSED AND ADOPTED this 6th day of November, 2003, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of Central Contra Costa Sanitary District, County of Contra Costa State of California President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa State of California APPROVED AS TO FORM: Kenton L. Alm District Counsel TASSC \Annexations \Resolutionl64.doc Page 8 of 20 EXHIBIT 164 -1 DISTRICT ANNEXATION NO. 164-1 TO CENTRAL CONTRA COSTA SANITARY DISTRICT All deed and map references hereinafter referred to are as recorded in the Office of the Recorder of Contra Costa County, State of California. The parcel of land in the County of Contra Costa, State of California, described as follows: Parcel A portion of Lot 5, Map of Litina Homestead, filed March 30, 1914, in Book 225 of Deeds, at Page 20, and a portion of Parcel "D" of that certain map filed August 28, 1963, in Book 23 of L.S.M. at Page 41 (23 LSM 41), described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District ( CCCSD) boundary, said point being the northwestern corner of the parcel of land described in the deed to Gerald R. Welch, recorded June 25, 1999, Series Number 1999 - 168793 (99- 168793); thence from said POINT OF BEGINNING (following said CCCSD boundary) and the boundary of said Welch parcel (99- 168793) North 65 °30'00" East, 95.00 feet; thence (leaving said CCCSD boundary) South 25 °52'00" East, 210.8 feet to the northerly line of said Parcel "D" (23 LSM 41); thence leaving the lines of said Welch parcel (99- 168793) and along said northerly line North 65 °30'00" East, 44 feet, more or less, to a point on the existing CCCSD boundary; thence leaving said northerly line (following said CCCSD boundary) South 05 °30'00" West, 227.47 feet to the southerly line of said Parcel "D "; thence (leaving said CCCSD boundary) and along the boundary of said Parcel "D" South 65 °30'00" West, 31 feet, more or less, to the southwestern corner of said Parcel "D "; thence North 24 °30'00" West, 197.00 feet; thence North 65 °30'00" East, 6 feet, more or less, to the westerly line of said Welch Parcel; thence leaving the boundary of said Parcel "D" and along the boundary of said Welch parcel; North 25 °52'00" West, 210.80 feet to the POINT OF BEGINNING. Containing an area of 37,329 square feet or 0.86 acres, more or less. END OF DESCRIPTION APN 192 - 030 -021 & 192 - 030 -045 MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 W:\ ro' \228T\Le alDescri tions \182 - 030- 21&45.doc Comm unity P44s io q re E e x Infrastructure Pittance Sttyin$ 1600 South ,MA11n'Street, Sufte 332 Walnut Creek, CA (925):988- 188 Page 9 of 20 CD Uw cc co co U p r c '5o Y�' �A U r Q U O ,ra _ O Z U Z m Q is ~ LY o CC H r.; Z fa n to W U. IT / a z � o q z o a o Z C„ oc a � .6 rn m � I °s , m ` o O ` ` , n � y r y , 7 �\ 2, �a , s � , Sheet 2 of 2 ubp '[0- gg[op \dDwxaUUO00 \sdowlods\ N fS Zl FOOZ- 100 -bZ Page 10 of 20 EXHIBIT 164 -2 DISTRICT ANNEXATION NO. 164 -2 TO CENTRAL CONTRA COSTA SANITARY DISTRICT All deed and map references hereinafter referred to are as recorded in the Office of the Recorder of Contra Costa County, State of California. The parcel of land in the County of Contra Costa, State of California, described as follows: Parcel A parcel of land described in the deed to Lee B. and Robin T. Eisan recorded May 31, 1977, in Book 8354 of Official Records at Page 298 (8354 OR 298), described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District ( CCCSD) boundary, said point being the southwestern corner of said Eisan parcel (8354 OR 298); thence from said POINT OF BEGINNING (following said CCCSD boundary) and the boundary of said Eisan parcel (8354 OR 298) South 51'29'25" West, 114 feet; thence North 39 °50' West, 187 feet; thence (leaving said CCCSD boundary) North 51'29'25 " East, 114 feet, more or less, to the most northerly corner of said Eisan parcel (8354 OR 298); thence South 38 °29'45" East, 187 feet to the POINT OF BEGINNING. Containing an area of 21,720 square feet or 0.50 acres, more or less. END OF DESCRIPTION APN 198- 063 -016 MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 Page 11 of 20 W U � U p r uQi_ o m }¢ Z g NFp od I Q fn U rF- U) U Z m O Q WO¢ N 3 z m W w� a / In f i W d Z a: y CL V § � N _h 3 , _L 5� C� P Sheet 2 of 2 u6p Z0- gglop \dowxauuo00 \sdowlods \:N 4S Zl f00Z- 100 -bZ Page 12 of 20 EXHIBIT 164 -3 DISTRICT ANNEXATION NO. 164 -3 TO CENTRAL CONTRA COSTA SANITARY DISTRICT All of Lot 12, Tract 2183, as shown on the map filed September 27, 1955, in Book 61 of Maps at Page 1, Contra Costa County Records, described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District ( CCCSD) boundary, said point being the most southerly comer of said Lot 12; thence from said POINT OF BEGINNING, following said CCCSD boundary and the boundary of said Lot 12, North 31 °05'31" West, 60.49 feet; thence North 45 °24'31" East, 176.77 feet; thence leaving said CCCSD boundary and continuing along the boundary of said Lot 12, South 41'10'27" East, 3.50 feet to the beginning of a curve, concave to the northeast, having a radius of 248.00 feet; thence along the arc of said curve 122.67 feet through a central angle of 28 °20'25 "; thence South 49 °00'00" West, 115.03 feet; thence South 75 °21'08" West, 113.71 feet to the POINT OF BEGINNING. Containing an area of 19,816 square feet or 0.45 acres, more or less. APN 198- 063 -012 MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 188 -063- 012.doc END OF DESCRIPTION Page 13 of 20 U 2 U 17) M�o 0 0� i z f- x a � W Li r F W v o F- O Z m U Q G� Xv Q W OJ ,n ui N Z m n LU {� 2 U / Z Z y z o / O OS Z O u0i ,, fL O (Z7 cc Wi g N v"� a� x d �G tY J ik G P / / / Sheet 2 of 2 ubp f0- ggtop \dowxauuo00 \sdowlods \:H SS Zt f00Z- 100-4Z Page 14 of 20 EXHIBIT 164 -4 DISTRICT ANNEXATION NO. 1644 TO CENTRAL CONTRA COSTA SANITARY DISTRICT Parcel A parcel of land described in the deed to Jeffrey Eric Stern and Sylvia Stem recorded September 13, 2002, in Document 2002 - 0325579, Contra Costa County Records, State of California, described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District ( CCCSD) boundary, said point being the most northwesterly corner of said Stem parcel (2002- 0325579); thence from said POINT OF BEGINNING (leaving said CCCSD boundary) North 68 °48'12" East along the northerly line of said Stern parcel a distance of 155.67 Feet; thence South 27 °22'00" East, a distance of 155.63 Feet to the southerly line of said Stern parcel; thence South 65 °30'00" West, a distance of 141.58 Feet; thence North 25 °57'32" West, a distance of 41.25 Feet; thence South 65 °25'00" West, a distance of 14.43 Feet; thence North 27 °22'00" West, a distance of 108.27 Feet to the POINT OF BEGINNING. Containing 24,209 Square Feet or 0.6 Acres, more or less. END OF DESCRIPTION APA 192- 071 -015 MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 Page 15 of 20 ubp 40-491op \dowzauuo00 \sdowIads \.N 95 :Z1 f00Z- 130-bZ Page 16 of 20 W U a � y m O � d p} Z � r Q - - - -- - - - - -- 1 IZ H W v o 1 1 00 a \ 31 1 1 1 W0(� 1 1 1 41 1 1 1 c �� •• � a � y z m 1 1 � WAY SOOV 4a � o � JA KSON z o� o F � F WAY o o JACKSO a Z w SO Ir O y IL [il q M p 1 Cis �1 ORI I Z 0 .f __ 8 t� Vdo \ do to m � � 2� Q op v'o d� O Sheet 2 of 2 ubp 40-491op \dowzauuo00 \sdowIads \.N 95 :Z1 f00Z- 130-bZ Page 16 of 20 EXHIBIT 164 -5 DISTRICT ANNEXATION NO. 164 -5 TO CENTRAL CONTRA COSTA SANITARY DISTRICT All deed references hereinafter referred to are recorded in the Office of the Recorder of Contra Costa County, State of California. A parcel of land described in the deed to Roger C. Dietsch and Diana L. Dietsch, trustees of the Dietch Family Trust recorded December 13, 2002, in Document 2003 - 0025156 -00 and a parcel of land described in the deed to Steve Tovani and Lorrie Tovani recorded June 12, 2002 in Document 2002 - 0218962 -00 and a parcel of land deed to William J. Green and Margaret M. Green recorded March 24, 1977, in Book 8255 of Official Records at Page 56 (8255 OR 56), described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District ( CCCSD) boundary, said point being the most southeasterly comer of said Dietsch parcel (2003- 0025156 -00); thence from said POINT OF BEGINNING (following said CCCSD boundary) and the southerly boundary of said Dietsch Parcel (2003- 0025156 -00) South 66 °15'00" West, 170.50 feet to the westerly line of said Dietsch parcel (2003- 0025156 -00); thence North 27 °23'00" West, 122.89 feet to the southeasterly corner of the Green parcel (8255 OR 56); thence along the southerly line of said Green parcel (8255 OR 56) South 66 °15'00" West, 122.59 feet to the westerly line of said Green parcel (8255 OR 56); thence North 27 °31'12" West, 144.54 feet to the northerly line of said Green parcel (8255 OR 56); thence North 65 °18'00" East, 122.82 feet to northeasterly corner of said Green parcel (8255 OR 56) said comer also being the northwesterly corner of the Tovani parcel (2002- 0218962 -00); thence (leaving said CCCSD boundary) continue northeasterly along said line, North 65 °18'00" East, 160.33 feet; thence North 65 °18'00" East, 10.00 feet; thence along the easterly line of said Dietsch parcel (2003- 0025156 -00) South 27 °23'00" East, 272.28 feet to the POINT OF BEGINNING. Containing 63,915 square feet or 1.47 acres, more or less. APN 192- 030 -004, MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 I60(i S©u"tl END OF DESCRIPTION. 192- 030 - 005,192- 030 -006 .doc ARTIN SELF, Inc. Design Enlitlemena Finance Surveying Page 17 of 20 W U °C v7 r p � a Z � r � O d z F. rgW v a �Z F_ O Z ccl U10 - Wolff- ;. -j z m \ $ z o J. v LU Ir \ a 1 z z o 1\ Z> F F � g4 O U 1 Z U 0 ' \ Z O W d\ U \ o Z O \\ 3 a E3 a w 4 H p 0 Z as 8 r�1 � Qpg \ �\ \ -T.; W * q \ O O � d � O Sheet 2 of 2 ubp 50- 491op \dowzauuo00 \sdowpds \:N gS Zl iOOZ- 100 -t Z Page 18 of 20 EXHIBIT 164 -6 DISTRICT ANNEXATION NO. 164 -6 TO CENTRAL CONTRA COSTA SANITARY DISTRICT A parcel of land described in the deed to Kevin D. Cole and Jennifer D. Cole, Trustees under the Cole Family Trust recorded March 19, 2003, in Document 2003 - 0165709, Contra Costa County Records, State of California, described as follows: Beginning at a point on the existing Central Contra Costa Sanitary District (CCCSD) boundary, said point being the most southeasterly corner of said Cole Parcel (2003- 0165709); thence from said POINT OF BEGINNING along the southerly boundary North 59'12'00" West, 186.45 feet; thence South 14 °50'45" West, 52.00 feet; thence North 43 054'03" West, 156.15 feet to a point along the easterly right -of -way line of Smith Road to the beginning of a non - tangent curve, concave to the northwest, having a radius of 225.00 feet, a radial bearing to the radius point bears North 53 °08'45" West; thence northeasterly along said easterly right -of -way of Smith Road and the arc of said curve 104.21 feet through a central angle of 26 °32'15 "; thence North 10 °19'00" East, 16.67 feet; thence leaving said right -of -way line South 59 °12'00" East along the northerly boundary of said parcel, 186.87 feet; thence South 69 °57'24" East, 140.00 feet; thence South 23 °34'30" West, 136.50 feet to the POINT OF BEGINNING. Containing 40,926 square feet or 0.94 acres, more or less. END OF DESCRIPTION APN 196 -100 -004 MMS Job No. 2287 October 24, 2003 Sheet 1 of 2 1600 o Page 19 of 20 ++ »mom _Ae� m ±a >IS+ Page 20 ff 2O § e$z° eO i2�- aJ % § � $ <Lu 32 #z �0a �\ -�� 60 k k dz \ \ k ( .� :a. ƒ� j § ) \ § - e z C5 k k \ :| ƒ | �#C)2 ^���© * & ■ § Old t � t � . � H.} -- � Sheet 2@2 ++ »mom _Ae� m ±a >IS+ Page 20 ff 2O Central Contra Costa Sanitary District f �'� -` -= BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4. i . CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION Subject. ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT SOIL REMEDIATION PROJECT, DISTRICT PROJECT 7113, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating DeptJDiv.: Ba T. Than, Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: l B. Than W. BrennQ A. Farrell h rl . B rr General Mana ISSUE: Construction has been completed on the Treatment Plant Soil Remediation Project, District Project 7113, and the work is now ready for acceptance. RECOMMENDATION: Accept contract work. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is required under California Civil Code, Section 3093. BACKGROUND: During geotechnical studies for the Headworks Bypass Pipeline project in 1990, high levels of petroleum hydrocarbon compounds and lead were detected at several locations at the treatment plant site. A majority of the contamination was in Holding Basin A South and the surcharge fill area. The discovery of these compounds led to development of a larger study to determine the extent and level of contamination throughout the plant site. The study determined that approximately 25 years ago, 3,000 cubic yards of petroleum waste from Shell Oil was deposited at the District treatment plant site. The thick sludge part of the waste was used to stabilize the marshy soils at the plant site. A lighter fraction of the sludge was used to control erosion along the sludge lagoon and holding basin levees. Remediation to contain the contamination was required by the California Department of Toxic Substances Control (DTSC). This project, approved by DTSC, provides for the placement of a compacted soil cap over Basin A South and the surcharge fill area using soil stockpiled in Basin A South. The minimum depth of the cap is 12 inches. Work also includes grading the soil cover to drain, addition of access roads and ramps, and upgrading of existing access roads. LAPosition Papers \Than \7113 AcceptContractWork.DOC Page 1 of 2 POSITION PAPER Board Meeting Date: November 6, 2003 Subject: ACCEPT CONTRACT WORK FOR THE TREATMENT PLANT SOIL REMEDIATION PROJECT, DISTRICT PROJECT 7113, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Construction followed the requirements of the Final Removal Action Work Plan approved by the DTSC on March 25, 2002. The Board of Directors authorized the award of a construction contract for this work in the amount of $404,500 to Bay Cities Paving and Grading, Inc. on March 20, 2003. The contractor was issued a Notice to Proceed, which was effective May 7, 2003, with a required contract completion date of September 18, 2003. The Contractor performed additional work for which a time extension was given. The remaining items of work consist of punch -list items, which do not affect the project acceptance. It is appropriate to accept the contract work at this time. The total authorized budget for this project is $2,307,700. An accounting of the project costs will be provided to the Board of Directors at project close -out. RECOMMENDED BOARD ACTION: Accept contract work for the Treatment Plant Soil Remediation Project, District Project 7113, by Bay Cities Paving and Grading, Inc., and authorize the filing of the Notice of Completion. LAPosition Papers \Than \7113 AcceptContractWork.DOC Page 2 of 2 Central Contra Costa San_ _.iry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 4.i. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE OUTFALL IMPROVEMENTS PROJECT, PHASE 5, DISTRICT PROJECT NO. 7197 AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept./Div.: Alex Rozul, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: a A. Rozul B. Than W. Brennd A. Farrell Charles � General Ma ISSUE: Construction has been completed on the Outfall Improvements Project, Phase 5, District Project No. 7197, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Outfall Improvements Project, Phase 5, District Project No. 7197, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3090. BACKGROUND: Final effluent from the District's wastewater treatment plant is discharged to Suisun Bay through an outfall pipeline that was constructed in 1958. A long -term, multi -phase program to improve the outfall and effluent pumping system was initiated in 1984. The first phase of the work established alternatives for maximizing effluent discharge capacity, produced a partial outfall maintenance management plan, and developed a methodology for the inspection and rehabilitation of the outfall. Subsequent phases included inspection and testing of pipeline joints, applying seals to damaged joints, installing thrust restraints, constructing permanent access structures, providing surge protection, installing a primary effluent pump, installing a final effluent pump, rehabilitating the outfall weir structure, reinstalling flexible neoprene flaps on the submarine diffusers, and installing additional inclinometer casings along the outfall alignment. The District's National Pollutant Discharge Elimination System (NPDES) permit, Regional Water Quality Control Board (RWQCB) Order No. 01 -068, authorizes the District to drain and inspect its outfall approximately every five years. The scope of work, as defined by the permit, requires the District to verify the pipe alignment and assess the physical integrity of pipe joints, bracing, and air release valves. LAPosition Papers\Rozul \7197 AcceptWk.doc Page 1 of 2 POSITION PAPER Board Meeting Date: November 6, 2003 subject ACCEPT THE CONTRACT WORK FOR THE OUTFALL IMPROVEMENTS PROJECT, PHASE 5, DISTRICT PROJECT NO. 7197 AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Assessment of the outfall integrity revealed more repairs than originally contracted for were required to keep the outfall in a healthy running status. The extra work included installation of additional new seals, tightening of existing seals, rehabilitation of 72 -inch concrete and steel pipe sections, and removal / replacement or refurbishing large valves and fittings. In addition to the extra work needed on the Outfall pipe, a sand bag wall was constructed to protect a vacant property from treated effluent flowing into Pacheco slough. On March 20, 2003, the Board of Directors (Board) authorized the award of a contract for the construction of the project to Power Engineering Contractors of Alameda. The Notice to Proceed was issued on May 14, 2003. The work was substantially completed on October 17, 2003. The remaining items of work consist of minor punch -list items, which do not affect the project acceptance. The total authorized budget for the project is $2,137,000. The budget includes the cost of engineering design, District forces, testing services, contractor services, etc. An accounting of the project costs will be provided to the Board at the time of project close- out. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Outfall Improvements Project, Phase 5, District Project No. 7197, and authorize the filing of the Notice of Completion. L: \Position Papers \Rozu1\7197 AcceptWk.doc Page 2 of 2 Y f % ✓ "t 4 �_J • v c 0 z 0 mn W Mi 0 m< CO) v n • v 0 c r O v m z m< O c �o 0 m • 0 0 1'I 0 C C rn rn 70 rn r D z mEq I'0 O n m c rn Z O D r Cn n z c C m r C m z c 00 0 w 00 z C • V, m C m ;u m C cn m D n O D C7 • 0 n 0 ou m 00 D z 0 0 n 1 0 ou m N W C C/) m mmi cn ;u m n m mmi z r D Z :l Z C'1 rn D rn v mn 0 ic a z G) D z v 0 v 0 X cn ou C Cl) 2 m r� 0 0 E � M Cl) � Cl) O 406 rm m ==I 3 rn �- rn Cl) to p � z -n � � "' 0 z (TJ � v z v • O> �v Ov n= z .� �O Cl)n r O 7v m -I O 0 O z O r r m z O c co • v v O r m X -I O CA m 0 O z v n X 0 r X m X • _ z 0 X m m 00 O O r v CA CA z G) • v v O X m m m z c z • O O r v z O 00 n CA z CA ;u m U) -o O U) Z m C•] C C/) m Mmi cn to C7 oo-_- U t t»a Y �x Y� r fy M te la- y ... a iF VAR-. 4 4 Ilk 4 %,, k, F to C7 oo-_- U t Y �x Y� r fy M E~�S. to C7 oo-_- U • m cn r Z G7 • Z Cn m c� 0 z IZ r rn 0 c n D O z • 0 x n 1'I 0 n C cn G) 0 c �u n D C (n m U) m 7n 7m O ;u M�i U) O O m 7n z 0 > 0 C/) r M � r n Z --� m 0 z m cn r Z G7 • Z Cn m c� 0 z IZ r rn 0 c n D O z • 0 x n 1'I 0 n C cn G) 0 c �u n D C (n m U) m 7n 7m O ;u M�i U) O O m 7n z ��\ 0 m / O p O m r= 0�� R. 0 M y ;aA ;u � z W � f �� pC 1 �-� ,n ; ;' O 24 > m < Co m 3� z 01 m m O C z rti m mv\ rg,n` ol mm � � 0°1 �a `�� w f� \�v z; M j 0= m m �\ f -p I D� r�r < p 1 m 1 z . -- om' <� nv I 5 i fA Si mm z`7<mo -=ice -0 0 T m J w • 0 O z z c m m O • m O n C r O O m z r O D m • 0 D vo r C r r m (n O c n m cn 0 D G) m X Cn • C c r z m D ov r O --I 0 X 0 cn C D Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 7.a. ENGINEERING Type of Action: Authorize Agreement Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A UTILITY AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR PAYMENT OF COSTS AND CONSTRUCTION ASSOCIATED WITH THE 2003 1 -680 RELOCATION PROJECT, DP 5699 Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Penny . i ecki r nan A. Farrell Charles W. B General Mana r ISSUE: The Board of Directors must authorize agreements between the District and other public agencies. RECOMMENDATION: Authorize the General Manager to execute a Utility Agreement with the California Department of Transportation for payment of costs and construction associated with the 2003 1 -680 relocation Project, DP 5699. FINANCIAL IMPACTS: None, Caltrans will reimburse the District for all costs and will have its contractor relocate the sewer. ALTERNATIVES /CONSIDERATIONS: The Board could decline to authorize the agreement, which would result in the District incurring the costs of designing, inspecting and constructing the sewer relocations at a cost of approximately $150,000. BACKGROUND: The California Department of Transportation (Caltrans) is widening 1- 680 just south of SR -4. The widening work requires that an existing 12 -inch sewer be relocated in two locations, one on the west side of 1 -680 and one on the east side of 1- 680 approximately 1000 feet south of SR -4 (See Attachment 1). District staff met with Caltrans staff and agreed that all costs associated with the required relocations are the responsibility of Caltrans. District responsibilities will include design of the relocations, provide Caltrans with plans and specifications so that the Caltrans contractor can construct the relocations, and provide construction inspection. The District will record actual costs incurred in order to bill Caltrans. Caltrans responsibilities will include providing the District with basemap information so that plans for the sewer relocations can be produced, have its contractor construct the relocations, and reimburse the District for all of its costs associated with the design and construction of the relocations. Staff has concluded that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15302 since it involves replacement of an P: \PUBLIC \Capital Projects \2003 1 -680 Relocation - 5699 \Utility Agreement PP.doc Page 1 of 3 POSITION PAPER Board Meeting Date: November 6, 2003 Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A UTILITY AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR PAYMENT OF COSTS AND CONSTRUCTION ASSOCIATED WITH THE 2003 1 -680 RELOCATION PROJECT, DP 5699 existing facility at substantially the same location and with the same purpose and level of activity as the facility being replaced. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a Utility Agreement with the California Department of Transportation for payment of costs and construction associated with the 2003 1 -680 Relocation Project, DP 5699. Page 2 of 3 P: \PUBLIC \Capital Projects \2003 1 -680 Relocation - 5699 \Utility Agreement PP.doc WAI DRAWING NOT TO SCALE Central Contra Costa Attachment T Sanitary District 2003 1-680 RELOCATIONS D.P. NO. 5699 1 Page 3 of 3 Central Contra Costa SantLary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 7.b. ENGINEERING Type of Action: AUTHORIZE AGREEMENT /AUTHORIZE FUNDS subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR SEWER REPLACEMENT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT, DP 5700; APPROVE AUTHORIZATION OF $300,000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT, DP 5700. Submitted By: Initiating Dept. /Div.: Michael J. Penny, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: l 4DV 0::�PLOAI M. Penny ecki \-.W.Brehlhan ZA. Farre I Char4sll General Mai ISSUE: Board of Directors' authorization is required for agreements with other public agencies. Board of Directors' authorization is required for allocations from Capital Improvement Budget (CIB) program contingency accounts in amounts greater than $25,000. RECOMMENDATION: Authorize the President of the Board of Directors and the Secretary of the District to execute an agreement with the City of Walnut Creek (City) for sewer replacement along North Main Street as part of the North Main Street Walnut Creek Project, DP 5700. Authorize $300,000 from the Collection System Program Contingency Account for the North Main Street Walnut Creek Project, DP 5700. FINANCIAL IMPACTS: The cost of bringing the project forward is $300,000. This cost will be partially offset by savings associated with the joint project including no paving required and the ability to work longer hours. ALTERNATIVES /CONSIDERATIONS: The Board could decline to authorize the agreement and the funds, which would result in the District bidding and awarding this work by itself and require its contractor to coordinate with the City's contractor. This alternative would create coordination problems that would result in additional costs and project delays for both projects. The District is working with the City to bid and construct these projects together in the spirit of cooperation to better serve the public. BACKGROUND: City of Walnut Creek staff informed the District that the City will be reconstructing the portion of North Main Street between Ygnacio Valley Road and Civic Boulevard in 2004 and asked the District if we had any plans to replace any sewers within the boundaries of their project. The sewer main in this section of North Main PAPUBLIC \Capital Projects \5700 - WC N Main Reloc\JPA Position Paper.doc Page 1 of 3 POSITION PAPER Board Meeting Date: November 6, 2003 Subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR SEWER REPLACEMENT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT, DP 5700; APPROVE AUTHORIZATION OF $300,000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT, DP 5700. Street (See Attachment 1) is identified in the August 2000 Downtown Walnut Creek Facilities Plan as needing replacement in the future and was placed in the Capital Improvement Plan for the 2009 -2010 fiscal year. District staff is negotiating with the City of Walnut Creek to include the replacement of the sewer in the City's road reconstruction project. This agreement is similar to the recent agreement between the City of Martinez and District for the joint sewer and street improvements along Pacheco Boulevard. Under the agreement the City will be responsible for design of the road reconstruction, project bidding, construction management, and inspection. The District will be responsible for design of the sewer replacement and sewer construction inspection. District approval of the contract documents prior to bid opening and approval of the lowest, responsible bidder prior to award by the City is required under the proposed agreement. Staff has concluded that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15302 since it involves replacement of an existing facility at substantially the same location and with the same purpose and level of activity as the facility being replaced. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the President of the Board of Directors and the Secretary of the District to execute an agreement with the City of Walnut Creek for sewer replacement along North Main Street as part of the North Main Street Walnut Creek Project, DP 5700. Authorize $300,000 from the Collection System Program Contingency Account for the North Main Street Walnut Creek Project, DP 5700. Page 2 of 3 P: \PUBLIC \Capital Projects \5700 - WC N Main Reloc \JPA Position Paper.doc Central Contra Costa Sanitary District Prepared by Engineering Support Sectic WALNUT CREEK NORTH MAIN STREET PROJECT D.P. 5700 Page 3 of 3 Attachment 1 City of Walnut Creek Project • Complete closure of North Main Street between Ygnacio Valley Boulevard and Civic Drive • Complete removal and rebuilding of road surface • Lowering the existing road surface by as much as 1-1/2 feet • New concrete sidewalks • New concrete left turn lanes CCCSD Project • Relocate approximately 1700 feet of existing 6- inch sewer with 8- and 10 -inch sewer to be under new AC roadway • Lowering the sewer to maintain sufficient cover • Increasing the grade of the sewer to eliminate grease problem • Reconnecting 15 laterals Benefits of a Joint Project • Interagency Cooperation • Decreased overall impact to public • Total construction time reduced • Sewer replaced while street is closed • Decreased costs to the District • Minimal sawcutting • Minimal pavement replacement • Minimal traffic control • Minimal public outreach Project Timeline • Out to Bid mid November 2003 • Award December 2003 • Construction start January 2004 • Construction Completed by end of 2004 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November?' 2003 Type of Action: AUTHORIZE PURCHASE No-: 8.a. COLLECTION SYSTEM subject: APPROVE EXPENDITURE OF EQUIPMENT BUDGET CONTINGENCY FUNDS OF $13,500 TO PURCHASE FOUR USED UTILITY CARTS Submitted By: Initiating Dept /Div.: Don Rhoads, Field Operations Supt. Operations /Collection System Operations �REVIEWED AND RECOMMENDS FOR BOARD ACTION: /) &14 D. Rhoads J Pearl J. Kell Ca `1 General ISSUE: Board approval is needed for expenditures in excess of $5,000 from the Equipment Budget Contingency Account. RECOMMENDATION: Approve expenditure of approximately $13,500 from the Equipment Budget Contingency Account to purchase four electric - powered utility carts manufactured by Pathway at a cost of $3,100 each, plus tax and documentation fees. FINANCIAL IMPACTS: Approval of this action will result in approximately $13,500 being expended from the Equipment Budget Contingency Account. This would leave the account balance at approximately $42,000. ALTERNATIVES /CONSIDERATIONS: Do not approve purchase; purchase fewer than four carts. BACKGROUND: In the past year, as part of an emissions - credit program by auto manufacturers, General Motors gave the District free use of four utility carts for one year. The carts retailed new for $5,200 each. Two utility carts have been used by the Plant Operations Division and two by the Collection System Operations Division. Over the past year the District has evaluated the carts' performance and value. The carts have been reliable and cheap to operate. They have saved travel time for Laboratory personnel who must perform various sampling routines, for maintenance personnel who perform work throughout the plant, and for CSOD staff who use the carts for quick, efficient transportation throughout the tri -level yard. The carts have saved time and reduced the use of full -sized vehicles. The year of free use is now up, and the District must either return the carts or purchase them at the discounted price of $3,100 per cart. Staff requests Board authorization to purchase the carts because they have reduced travel time and use of full -sized vehicles. RECOMMENDED BOARD ACTION: Approve expenditure of approximately $13,500 from the Equipment Budget Contingency Account to purchase four "Pathway" electric - powered utility carts. CSOD /CAPpapeAutility carts.doc Page 1 Of 1 Central Contra Costa Sai..cary District ' BOARD OF DIRECI`ORS AWTim POSITION PAPER Board Meeting Date: November 6, 2003 Type of Action: HUMAN RESOURCES No-: 9.a. HUMAN RESOURCES suBJEcT. RECLASSIFY SENIOR ENGINEERING ASSISTANT WESLEY ADAMS TO ASSISTANT ENGINEER Submitted By: William E. Brennan, Capital Projects Division Manager Initiating Dept /Div.: Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: &X'�; 0_2� W. Brennan A. Farrell C. Freitas General ISSUE: Board approval is required to reclassify an individual. RECOMMENDATION: Reclassify Senior Engineering Assistant Wesley Adams (G72, $5507 to $6666) to Assistant Engineer (S72, $5531 to $6696). FINANCIAL IMPACTS: The salary differential between a G72 and S72 is approximately $360 for the first year. ALTERNATIVES /CONSIDERATIONS: Do not approve the reclassification request. BACKGROUND: Wesley Adams has submitted request for reclassification from a Senior Engineering Assistant to an Assistant Engineer. Wesley holds a degree in Engineering and has all the necessary qualifications to be an Assistant Engineer and has been working at that level. When he was hired by the District, the recruitment was for a Senior Engineering Assistant and he was hired for that position. There is currently an Assistant Engineer position under - filled by a Senior Engineering Assistant. Mr. Adams can be reclassified to fill that position, and the Senior Engineering Assistant currently under - filling that position can be moved to the Senior Engineering Assistant position vacated by Mr. Adams. This issue was presented to the Board Personnel Committee on October 15, 2003. RECOMMENDED BOARD ACTION: Reclassify Senior Engineering Assistant Wesley Adams (G72, $5507 to $6666) to Assistant Engineer (S72, $5531 to $6696). Page 1 of 1 L: \Position Papers \Brennan \wesadamspospaper.doc Central Contra Costa SanlLary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: November 6, 2003 No.: 10.a. REAL PROPERTY Type of Action: Authorize Agreement Modification subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LEASE AGREEMENT MODIFICATION WITH CONTRA COSTA COUNTY FOR THE ANIMAL SERVICES FACILITY Submitted By: Randall Musgraves, Initiating Dept /Div.: Administrative /Property Director of Administration Management REVIEWED AND RECOMMENDED FOR BOARD ACTION: General ISSUE: The Board of Directors' approval, authorizing the General Manager to execute the agreement changes, is requested to modify the current lease with the Contra Costa County for the Animal Services facility. RECOMMENDATION: Authorize the General Manager to execute the proposed lease agreement modifications with the Contra Costa County for the Animal Services facility. FINANCIAL IMPACTS: The County has agreed to provide landscaping and site improvements at the Animal Shelter, not to exceed $25,000 and at the District's request and direction, upon vacating the premises. In turn, the District will extend the current lease agreement and monthly lease rate from November 5, 2003 until April 1, 2004. ALTERNATIVES /CONSIDERATIONS: Options include enforcing the current agreement, which substantially raises the monthly lease rate, or negotiating a new monthly lease rate. The third option is the recommended option of obtaining some financial benefit for the lease agreement extension, without appearing unfairly opportunistic. BACKGROUND: The Board authorized staff to negotiate with the Contra Costa County staff for the extension of the current lease agreement from November 5, 2003 to April 1, 2004. Both parties desired an easy solution to the needed extension. The extension was caused by unforeseen delays beyond the County's control such as the weather last winter, delays in receipt of materials and supplies and stop notices filed by subcontractors and suppliers. The County now anticipates completion of the new shelter in March 2004. The County is paying for the demolition and clean -up of several of the buildings and site. This extension provides an additional $25,000 for landscaping and site improvements. The District has received an additional estimated $100,000 site improvements from the County once the Animal Shelter is abandoned for the leases extensions. Page 1 of 2 POSITION PAPER Board Meeting Date: November 6, 2003 Subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LEASE AGREEMENT MODIFICATION WITH CONTRA COSTA COUNTY FOR THE ANIMAL SERVICES FACILITY RECOMMENDED BOARD ACTION: Authorize the General Manager to execute the proposed agreement modification providing Contra Costa County an approximate five month extension at the current lease rate for the Animal Services facility and providing for an additional $25,000, paid for by the County, for landscaping and site improvements after vacating the site. Page 2 of 2