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6/19/2003 AGENDA BACKUP
Central Contra Costa Sara ,ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.a. CONSENT CALENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSEOUT OF THE A -LINE RELIEF INTERCEPTOR PREDESIGN PROJECT, DISTRICT PROJECT 4717 Submitted By: Initiating Dept./Div.: Michael J. Penny, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 'Oo� — —A M. l Penny ecki W. Br nnan A. Farrell Charl s . Ba 4 General Man er ISSUE: All work has been completed on the A -line Relief Interceptor Predesign Project, District Project (DP) 4717, and this project can now be closed out. RECOMMENDATION: Closeout the project. FINANCIAL IMPACTS: This close out will result in $13,538 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The 1986 Wastewater Collection System Master Plan identified the need for the A -Line Relief Interceptor to deal with the significant existing and projected future infiltration and inflow problems occurring during wet weather events. A facilities plan effort for the A -Line Relief Interceptor was started in the fall of 1986. The facilities plan effort included the preparation of a routing study to identify a recommended project, an Environmental Impact Report (EIR), and other technical investigations (i.e., geological field work, TV inspection, and flow monitoring). The Facilities Plan Report, including the routing study and technical investigation, has been completed. At the October 2, 1991, Board meeting, the Board certified the Final EIR for the A -Line project as legally adequate. At the August 25, 1992, Board meeting, the board authorized the execution of an Agreement with James M. Montgomery Engineers, Inc. for the design of a portion of the A -Line between the Treatment Plant and Buchanan Fields Golf Course in conjunction with the Pleasant Hill Relief Interceptor Project. Construction of this portion was completed in January 1995. At the September 23, 1998, Board meeting, the Board authorized the General Manager -Chief Engineer to Execute an agreement with Carollo Engineers for the predesign of the A -Line Relief Interceptor. The proposed A -Line, ranging in size from 92 -inch to 60 -inch, connects the upper end of the existing A -Line Relief Interceptor in the Buchanan Fields Golf Course with the Walnut Creek Bypass just south of Ygnacio Valley Road. The predesign was completed in April 2003. The predesign refined the alignment of the A -Line Relief Interceptor so that the necessary rights -of way for the 1ADesign \Position Papers\2003\4717Closeout- mjp.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject. ADVISE THE BOARD OF THE CLOSEOUT OF THE A -LINE RELIEF INTERCEPTOR PREDESIGN PROJECT, DISTRICT PROJECT 4717 construction and maintenance of the interceptor can be identified and protected. The predesign will also provide sufficient detail to allow coordination of construction of portions of the A -Line with other public works projects, as necessary. The original predesign contract with Carollo Engineers was $433,000. The total paid to Carollo Engineers was $400,465. The total authorized budget for the project was $2,031,000. The total project cost was $2,017,462, which is approximately one percent less than the budgeted amount. The project close out will result in $13,538 being returned to the Collection System Program. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. 1ADesignTosition Papers\2003 44717CIoseout- mjp.doc Page 2 of 3 ATTACHMENT 1 EXPINDETURE SUMMARY A -LINE RELIEF INTERCEPTOR PREDESIGN PROJECT (DP 4717) ACTIVITY COST Total Budget $ 2,031,000 Project Management $ 11,853' Project Engineering (District Staff and Montgomery Watson) $ 1,468,166 Carollo Engineers $ 410,015 Geotechnical Engineering $ 6,849 Survey $ 107,311 Miscellaneous $ 13,268 TOTAL PROJECT EXPENDITURES $ 2,017,462 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $ 13,538 1ADesignTosition Papers\2003 k4717CIoseout- mjp.doc Page 3 of 3 Central Contra Costa Sar,..ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.b. CONSENT CALENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSE -OUT OF THE PLEASANT HILL INTERCEPTOR EASEMENT ACQUISITION PROJECT, DISTRICT PROJECT 4985 Submitted By: Initiating Dept ✓Div.: Michael J. Penny, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: — , 0 kpi—)p V � r Penny ilecki VW. Brennan A. Far II Charles a General Man er ISSUE: All work has been completed on the Pleasant Hill Interceptor Easement Acquisition Project, District Project (DP) 4985, and this project can now be closed out. RECOMMENDATION: Closeout the project. FINANCIAL IMPACTS: This close out will result in $17,247 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: At the February 20, 1992, Board meeting, the Board authorized the execution of an agreement with James M. Montgomery Engineers for the design of the Pleasant Hill Relief Interceptor project. Concurrently with the design, staff in conjunction with Associated Right of Way Services Inc. evaluated the right of way needs of the project. A total of 60 parcels were impacted by temporary and permanent easements. Approximately 408,000 square feet of temporary construction easements and 248,000 square feet of permanent sanitary sewer and reclaimed water pipeline easements were acquired for the project. The total authorized budget for the project was $1,625,000. The total project cost was $1,607,753, which is less than one percent less than the budgeted amount. The project close out will result in $17,247 being returned to the Collection System Program. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. hDesign \Position Papers\2003 44985CIoseout- mjp.doc Page 1 of 2 ATTACHMENT 1 EXPENDITURE SUMMARY PLEASANT HILL INTERCEPTOR EASEMENT ACQUISITION PROJECT (DP 4985) ACTIVITY COST Total Budget $ 1,625,000 Project Management $ 88,690 Project Engineering $ 244,326 R/W Engineering $ 141,504 Survey $ 62,017 R/W Acquisition Services $ 251,117 R/W Purchase $ 714,125 Legal Services $ 105,974 TOTAL PROJECT EXPENDITURES $ 1,607,753 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $ 17,247 1ADesign \Position Papers\2003 44985CIoseout- mjp.doc Page 2 of 2 Central Contra Costa San. _dry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.C. CONSENT CALENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE SAN RAMON SCHEDULE "C" FORCE MAIN PROJECT, DISTRICT PROJECT NO. 5554 Submitted By: Initiating Dept✓Div.: Michael J. Penny, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. 1� Penny T ecki W Br nan A. Farrell Ch rl #Mana General ISSUE: All work has been completed on the San Ramon Schedule "C" Force Main Project, District Project (DP) 5554, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This close out will result in $861,149 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The overall San Ramon Valley Interceptor Project consists of approximately nine miles of large- diameter, gravity- interceptor sewer an 2 -1/2 miles of force main, which is being constructed in several schedules. The Schedule "A" project, which stretches six miles from Sycamore Valley Road in Danville north to Rudgear Road in Walnut Creek was completed in 1988. The Schedule "B" project, which covers the 1 -1/2 mile section from Sycamore Valley Road south to Saint James Court in Danville was also completed in 1988 under a separate project. Schedule "C" consists of two phases including 1 -1/2 miles of gravity interceptor and 2 -1/2 miles of force main and extends from Saint James Court in Danville south to the San Ramon Pumping Station. The first phase of Schedule "C" is the force main portion and is the subject of this position paper. It includes seven bore and jack locations and approximately 12,000 feet of 24 -inch force main installed by open -cut construction from the San Ramon Pumping Station to Norris Canyon Road along the Iron Horse Trail corridor. The Contractor, Mountain Cascade, Inc., commenced work on May 24, 2002. All contract work was completed and accepted by the Board on December 5, 2002. The original contract amount was $2,746,725. There were five (5) construction change orders issued resulting in a cost reduction of $50,156. This resulted in a total amount of $2,698,569 being paid to Mountain Cascade, Inc. 1ADesignTosition Papers\2003\5554Closeout- mjp.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject ADVISE THE BOARD OF THE CLOSE OUT OF THE SAN RAMON SCHEDULE "C" FORCE MAIN PROJECT, DISTRICT PROJECT NO. 5554 The total authorized budget for the project was $4,478,000, which included a contingency of $70,000. The total project cost was $3,616,851, which is approximately 19 percent less than the budgeted amount. This total project cost includes $210,000 that was used to bring the design of the interceptor portion of the Schedule "C" to 50 %. This was required to complete the design of the force main. The project close out will result in $861,149 being returned to the Collection System Program. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. (:\Design \Position Papers \2003 \5554CIoseout- mjp.doc Page 2 of 3 ATTACMENT 1 EXPENDITURE SUMMARY SAN RAMON SCHEDULE "C" FORCE MAIN PROJECT (DP 5554) ACTIVITY COST Total Budget $4,478,000 Construction Contract $2,746,725 Change Orders ($50,156) Change Order % of Construction (2 %) Total Construction Amount $2,695,989 Engineering, Design, CM, Admin $710,862 Interceptor Design $210,000 Engineering, Design, CM, Admin - % of Construction 26% TOTAL PROJECT EXPENDITURES $3,616,851 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $861,149 1ADesign \Position Papers \2003\5554CIoseout- mjp.doc Page 3 of 3 Central Contra Costa San..ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.d, CONSENT CAhENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE LAFAYETTE SEWER RENOVATIONS PHASE 313, DISTRICT PROJECT 5611 Submitted By: Initiating Dept/Div.: Alex Rozul, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: &q;�f l A. Rozul T i ecki W. Brennan A. Farrell General ISSUE: All work has been completed on the Lafayette Sewer Renovations, Phase 36, District Project 5611, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This close out will result in $157,000 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Lafayette Sewer Renovations Project, Phase 3B, is part of the ongoing sewer renovation program included in the Capital Improvement Budget and Plan. The project involved replacement/rehabilitation of sewers ranging in size from six (6) to fifteen (15) inches in diameter and using both open cut and pipe bursting methods. Project construction occurred at fifteen (15) separate sites, of which ten (10) sites required work within easements in residential area. Phase 3B contained a higher percentage of sewer work within easements than previous phases, requiring greater staff time and effort to coordinate easement access and property restoration. The approximate footage of sewer pipe that was replaced/ rehabilitated in the streets and in the easements are 5,500 LF and 3,200 LF respectively. Staff negotiated an agreement for street slurry sealing with the City of Lafayette and the District contributed $25,000 to the City, the cost of the slurry seal work. The Contractor, Ranger Pipelines, Inc. commenced work on July 24, 2002. All contract work was completed and the projected was accepted on January 23, 2003. The original construction contract amount was $951,000. There were six (6) construction change orders issued in the total amount of $16,000 resulting in a total amount paid to Ranger Pipelines, Inc. of $967,000. The total authorized budget for the project was $1,368,000, which included a contingency of $149,000. The total project cost was $1,211,000 which is approximately 11 percent less than the budgeted amount. The project close out will result in $157,000 being returned to the Collection System Program. (:\Construction \Position Papers\2003\5611Closeout- avr.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject. ADVISE THE BOARD OF THE CLOSE OUT OF THE LAFAYETTE SEWER RENOVATIONS PHASE 313, DISTRICT PROJECT 5611 RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. (:\Construction \Position Papers\2003 \5611 Closeout- avr.doc Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY LAFAYETTE SEWER RENOVATIONS, PHASE 36 (DP 5611) ACTIVITY COST Total Budget $ 1,368,000 Construction Contract $ 951,000 Change Orders $ 16,000 Change Orders % of Construction 1.7% Total Construction Amount (includes pavement restoration agreement) $ 992,000 Engineering, CM, Admin (Design completed under D.P. 5166) $ 219,000 Engineering, CM, Admin - % of Construction 22% TOTAL PROJECT EXPENDITURES $ 1,211,000 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $ 157,000 (:\Construction \Position Papers \2003 \5611Closeout - avr.doc Page 3 of 3 Central Contra Costa San —ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.e. CONSENT CALENDAR Type of Action: INFORMATIONAL subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT 5170 Submitted By: Initiating Dept./Div.: Alex Rozul, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: �A A. Rozul mm'-M � Vy / ,% - %/�-- - W. Brennan A. Farrell General ISSUE: All work has been completed on the Pleasant Hill Relief Interceptor Phase 4, District Project 5170, and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in $644,000 being returned to the Collection System Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The Pleasant Hill Relief Interceptor Phase 4 project corrected major areas of capacity deficiencies identified in the Collection System Master Plan within the Pleasant Hill Doray Drive, Gregory Lane, and Boyd Road corridors. The project also provided overflow relief to the Gregory Lane and Price Lane area, a site of wet weather related overflows in previous years. The project included the construction of 7,600 feet of 30 -inch to 48 -inch diameter trunk sewer (6,500 feet by tunneling) 2,800 feet of 8- to 12 -inch main sewer, and 9,300 feet of 8- to 16 -inch reclaimed water line. In addition, during construction the District entered into a joint powers agreement with the City of Pleasant Hill for pavement repairs and overlay of Ardith Drive and Boyd Road. Under the joint powers agreement with Pleasant Hill, the District paid the city $49,000 for paving. The Contractor, Mountain Cascade, Inc., commenced work on May 9, 2001. The project was completed and accepted by the Board on March 21, 2002. The original construction contract amount was $8,565,000. There were nine (9) construction change orders issued in the total amount of $131,000. Also, $11,000 was deducted from payments to Mountain Cascade as their share for settlement of private property damage claims. The resulting total amount paid to Mountain Cascade, Inc., was $8,685,000. hConstruction\Position Papers \2003 \5170Closeout - avr.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject. ADVISE THE BOARD OF THE CLOSE OUT OF THE PLEASANT HILL RELIEF INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT 5170 The final authorized budget for the project was $10,946,000, which included a contingency of $790,000. The total project cost was $10,302,000, which is approximately 6 percent less than the budgeted amount. The project close out will result in $644,000 being returned to the Collection System Program. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. I:\Construction\Position Papers\2003\5170CIoseout- avr.doc Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY PLEASANT HILL RELIEF INTERCEPTOR, PHASE 4 (DP 5170) ACTIVITY COST Total Budget $10,946,000 Construction Contract $8,565,000 Change Orders $131,000 Change Orders % of Construction 1.5% Total Construction Amount (includes pavement restoration agreement) $8,745,000 Engineering, CM, Admin $1,557,000 Engineering, CM, Admin - % of Construction 18% TOTAL PROJECT EXPENDITURES $10,302,000 TOTAL RETURN TO COLLECTION SYSTEM PROGRAM $644,000 (:\Construction \Position Papers \2003 \5170CIoseout - avr.doc Page 3 of 3 Central Contra Costa Sai ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3,f. CONSENT CALENDAR Type of Action: INFORMATIONAL Subject: ADVISE THE BOARD OF THE CLOSE OUT OF 27 CAPITAL IMPROVEMENT PROJECTS Submitted By: Initiating Dept. /Div.: John Mercurio, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: J. Mercurio R. Schmidt Swanson A. Farrell harles . atts, General Manager ISSUE: Work has been completed on 27 capital improvement projects. The fina results are reported to the Board prior to closing the projects' accounts. RECOMMENDATION: This item is presented to the Board of Directors for information only. No action is necessary. FINANCIAL IMPACTS: As a result of the close out of these 27 projects, $982,448 is being returned to the Treatment Plant, Collection System, General Improvements and Recycled Water Programs. ALTERNATIVE /CONSIDERATIONS: No alternatives have been prepared. This is an informational position paper. BACKGROUND: These 27 capital improvement projects have been completed and staff is closing out the project accounts effective June 30, 2003. Below is a summary of the allocated budgets and expenditures for the 27 projects by program. Attachment 1 summarizes the allocated budgets and expenditures for each individual project. Attachment 2 contains a brief project summary for each project. Program Allocated Budget Expenditures Underrun Overruns Treatment Plant 1,653,700 1,414,198 239,502 Collection System 2,813,000 2,178,163 634,837 General Improvements 14,000 11,891 2,109 Recycled Water 915,000 809,000 106,000 Totals 5,395,700 4,413,252 982,448 U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:25 PM Page 1 of 9 POSITION PAPER Board Meeting Date: June 19, 2003 Subject ADVISE THE BOARD OF THE CLOSE OUT OF 27 CAPITAL IMPROVEMENT PROJECTS The total authorized budget for the 27 projects is $5,395,700. Total project expenditures are $4,413,252. A net underrun of $982,448 (18% of the total authorized budgets) will result in $239,502 being returned to the Treatment Plant Program, $634,837 being returned to the Collection System Program, $2,109 being returned to the General Improvements Program, and approximately $106,000 being returned to the Recycled Water Program. RECOMMENDED BOARD ACTION: No action is necessary. U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 2 of 9 ATTACHMENT 1 CAPITAL PROJECTS TO BE CLOSED OUT TREATMENT PLANT PROGRAM DISTRICT PROJECT PROJECT TITLE ALLOCATED EXPENDITURES UNDERRUN NO. BUDGET OVERRUNS 6122 Mobile Equipment Storage 160,000 0 160,000 Facility 6166 North Administration Roof 132,000 -135,500 (3,500) 7073 Wet Weather Discharge Point 152,700 151,416 1,284 Relocation 7176 Treatment Plant Capacity 635,000 *635,000 0 Evaluation 7190 Secondary Foam Removal 66,000 49,179 16,821 7191 POD Operations Support 25,000 26,672 (11672) 7192 Nutrient Criteria Evaluation — 33,000 *33,000 0 Nitrogen 7195 Furnace Hydrocarbon 353,000 328,000 25,000 Monitoring System 7200 Ultraviolet Disinfection Reliability 25,000 2,084 22,916 7205 Concord West Meter Telemetry 6,000 0 6,000 Replacement 7213 Treatment Plant Concrete 66,000 53,347 12,653 Rehabilitation Program Totals 1,653,700 1,414,198 239,502 * Estimated. Includes expenditures through April. Some incidental charges have /will occur in May and June prior to the June 30th closeout. U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 3 of 9 COLLECTION SYSTEM PROGRAM DISTRICT PROJECT PROJECT TITLE ALLOCATED EXPENDITURES UNDERRUN NO. BUDGET (OVERRUNS) 4848 Country Gardens/Third 145,000 79,546 651454 Avenue Sewer Improvements Program Totals - Phase 2 11,891 2,109 5099 Pumping Station Seismic 25,000 2,138 22,862 Stud 5205 96 -97 Storm Damage Repair 531,000 520,345 10,655 5498 Lateral Abandonment 25,000 9,409 15,591 Demonstration 5502 Rossmoor Sewer 405,000 348,924 56,076 Improve ents - Phase 7 5516 Via Del Sol Trunk Renovation 184,000 160,107 23,893 5530 Orinda Trunk Sewer 156,000 155,260 740 Emer enc y Repair 5551 Orinda Trunk Sewer Lining 332,000 291,846 40,154 5607 Lafayette Renovation - 238,000 196,678 41,322 Phase 3A 5623 San Ramon Schedule C 482,000 242,600 239,400 Interceptor 5914 CSOD Operations Support 25,000 0 25,000 9902 San Ramon Valley 215,000 172,686 42,314 Interceptor - Design 9911 1- 680/SR -24 Sewer 50,000 -1,376 51,376 Relocations Phase 3B Program Totals 2,813,000 2,178,163 634,837 GENERAL IMPROVEMENTS PROGRAM DISTRICT PROJECT PROJECT TITLE ALLOCATED EXPENDITURES UNDERRUN NO. BUDGET OVERRUNS 8196 Environmental Services 14,000 11,891 2,109 Office Relocation Program Totals 14,000 11,891 2,109 U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 4 of 9 RECYCLED WATER PROGRAM DISTRICT PROJECT PROJECT TITLE ALLOCATED EXPENDITURES UNDERRUN NO. BUDGET OVERRUNS 7196 Filter Plant Enhancements 800,000 *704,000 96,000 7201 Recycled Water Industrial 115,000 *105,000 10,000 Demonstration Program Totals i 915,000 809,000 106,000 Estimated. Includes expenditures through April. Some incidental charges have /will occur in May and June prior to the June 30th closeout. U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 5 of 9 ATTACHMENT 2 CAPITAL PROJECTS TO BE CLOSED OUT TREATMENT PLANT PROGRAM Mobile Equipment Storage Facility, DP 6122, designed and bid a project to construct a prefabricated metal building and a roof structure at Substation 73D. Bids came in over the Engineer's Estimate and it was decided to reject all bids and not construct the project. Since no capital asset was created, all expenditures were expensed. North Administration Building Roof Replacement, DP 6166, included the removal of existing roofing, insulation and equipment supports, and the installation of new insulation and roofing over the Multi- Purpose Room and the administrative areas of the Plant Operations Department. Wet Weather Discharge Point Relocation, DP 7073, proposed to provide a discharge directly to Walnut Creek from Basin B during extreme wet weather events. This project was developed to respond to situations when the holding ponds became filled over capacity and it was necessary to discharge to the creek via the existing overflow weir in Basin C. The project was put on hold pending improvements to the final effluent pumping system and the outfall to increase discharge capacity. The increase in capacity of the final effluent pumping system has done away with the need for this project. Treatment Plant Capacity Evaluation, DP 7176, quantified the impact of the modifications to the treatment plant process that occurred between 1984 and 1999 since the completion of the 5B additions to the secondary treatment process. With this information, operability and maintainability constraints were also evaluated. All treatment processes were found to be capable of treating flows greater than average dry weather flow (ADWF) at buildout. It was recommended that the treatment plant capacity rating be increased from 45 mgd to 53.8 mgd as the result of this work. Additionally, California Environmental Quality Act (CEQA) review and preparation for the June 2001 NPDES permitting cycle was completed. The EIR documented that allowing an increase in effluent flow from 45MGD to 53.8MGD was a reasonable action. Mass loading, antidegradation, and dilution issues were covered in the EIR analysis. Secondary Foam Removal, DP 7190, produced a number of recommendations and improvements to control foam in the secondary process: o A planning report was produced analyzing the problem and recommending improvements. o Staff conducted polymer testing to determine its effectiveness. o New nozzles were installed in the north mixed liquor channel and in the A &N weirs. o A level sensor was replaced in the sludge blending tank. o A rotary lobe pump was evaluated in a clarifier scum pit and performed well. U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 6 of 9 POD Operations Support, DP 7191, has reduced the number of work orders requiring Engineer analysis from 106 to 23. Work completed includes: • coating recommendation for the C1 water tank • duct for the West Gallery exhaust fan • inspection ports for the sludge mixing tank • installation of platforms to access the soot ash conveyors • ladder for the standby generator • design work in support of operations' clarifier drive replacement. Nutrient Criteria Evaluation - Nitrogen, DP 7192, took the results of the Treatment Plant Capacity Evaluation project (DP 7176) and addressed changes which would result from altering the plant process from carbonaceous removal to nitrification. The reason for considering this change was the possibility of a future regulatory requirement for low nitrogen levels in the treatment plant effluent. New technology, such as the use of a membrane bioreactor process was also modeled for the investigation. • Furnace Total Hydrocarbon Monitoring System Project, DP 7195, provided a new Continuous Emission Monitoring System (CEMS) on the third floor of the Solids Conditioning Building. Work also included installation of power feeds, instrumentation wiring, and sample tubing to the exhaust stack of the two furnaces. The completed work provides for continuous furnace emission monitoring for total hydrocarbons, oxygen, and carbon monoxide, and enables testing required under USEPA regulations. Ultraviolet Disinfection Reliability, DP 7200, addressed difficulties experienced after the Ultraviolet Disinfection Facility was commissioned in the second quarter of 1997. The District encountered difficulties in acquiring proper spare parts. This project was created to evaluate installing a different ultraviolet system in the spare channels. The spare parts situation has been significantly improved; therefore, this project is no longer needed Concord West Meter Telemetry Replacement, DP 7205, replaced the failed telemetry equipment between the Concord West flowmeter and the Concord Industrial Pumping Station. It also found and corrected problems with the phone line carrying the signal. This remote viewing of the west Concord flow is displayed on a circular chart and allows the Concord staff to easily see any problems such as when the narrow flume gets blocked. Treatment Plant Concrete Rehabilitation, DP 7213, completed a number of safety work order related concrete projects. This included curbs, gutters, sidewalks, street light bases, paving and pump pedestals. UAPosition Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 7 of 9 COLLECTION SYSTEM PROGRAM • Country Gardens Phase 2, DP 4848, upgraded the collection system in Pleasant Hill as recommended in the Collection System Master Plan to eliminate manhole overflows and flooding of residences. • Pumping Stations Seismic Study, DP 5099, was created to evaluate the effects of earthquakes on the District's pumping stations. Modifications to several pumping stations involving seismic restraints were designed under this project and constructed as part of other recent renovation projects. • 96 -97 Storm Damage Repair, DP 5205, designed interim repairs and permanent construction of long -term slope stabilization and replacement sewers at several sites including Hill Road, Poppy Lane, Quail Ridge Road, Lost Valley Drive, Maverick Court, and St. Mary's Road. This work took place between 1996 and the present. • Manzanita Creek Crossing, DP 5434, underpinned several supports for an existing creek crossing that was damaged and depressed. The creek - crossing pipe was adjusted to the correct grade and the supports were painted. The pipe's mortar coating was field repaired in several places. • Lateral Abandonment Demonstration, DP 5498, demonstrated several alternative methods for abandoning old sewer connections. • Rossmoor Sewer Improvements — Phase 7, DP 5502, installed 60 linear feet of 6- inch PVC pipe, 43 Manholes, and 5 rodding inlets to continue the effort to bring the Rossmoor community up to District standards. • Via Del Sol Trunk Renovation, DP 5516, renovated 800 -feet of trunk sewer with a reaming method of pipe replacement. The technology was successful and provides the District with an additional sewer renovation method. • Orinda Trunk Sewer Emergency Repair, DP 5530. This project replaced approximately 50 -feet of trunk sewer in Camino Pablo, Orinda that had fully corroded. The new sewer is a 30 -inch diameter reinforced concrete pipe with PVC lining that is corrosion resistant. • Orinda Trunk Sewer Lining, DP 5551,This project lined approximately 1,000 feet of corroded 30 -inch reinforced concrete pipe with a cured -in -place pipe lining in Camino Pablo, Orinda. Additionally 3 structures were coated with a corrosion resistant lining. • Lafayette Renovation -Phase 3A, DP 5607, replaced or rehabilitated approximately 1,500 linear feet of critically deficient sewers using both open cut and pipe bursting methods. The work included the installation of overflow devices on laterals. The project was closely coordinated with the City of Lafayette Public Works Department and was completed one week in advance of the City's street paving work, minimizing construction impacts to the public. U: \Position Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 8 of 9 • San Ramon Schedule C Interceptor, DP 5623, provided design of 6,600 feet of 36- inch gravity sewer and associated structures for the San Ramon Valley Interceptor. The construction was funded under DP 5554. • CSOD Operations Support, DP 5914, was created to provide technical support for the Collection System Operations Division. No funds were expended under this project. • San Ramon Valley Design, DP 9902, acquired easements necessary for the San Ramon Valley Interceptor. • 1- 680/SR -24, DP 9911, relocated sewers to accommodate the Caltrans 1- 680/SR -24 interchange expansion. GENERAL IMPROVEMENTS PROGRAM Environmental Services Office Relocation, DP 8196, allowed staff offices to be reconfigured and refurnished so that space previously used for two staff members is now used by four staff members. Electrical and computer cabling changes were also required. The modification facilitated improved workflow and communications among team members. RECYCLED WATER PROGRAM Filter Plant Enhancements, DP 7196, included removal of existing filter media components (sand and gravel) from the four filters and replacement with new sand and gravel. Anthracite, which is another component of the filtration system, was replaced in two of the filters. Cleaning and inspection of the tile underdrain system was performed, and wall repair work was completed where necessary. Improvements were also made to the surface wash piping system in the four filters. Miscellaneous piping and valves and an air vent pipe were added. Existing valves and electric motor actuators were also replaced. Recycled Water Industrial Demonstration, DP 7201, evaluated the feasibility and costs of providing approximately 8 MGD of ammonia -free recycled water to the Golden Eagle refinery in Martinez (formerly Tosco) for use in cooling towers. A study completed in February 2002 showed the District could deliver recycled water to Golden Eagle for about $283 per acre -foot. However, with additional charges imposed by the water district for duplication of services ($352 per acre foot), the cost increases to $635 per acre -foot, which is not competitive with current canal water prices of approximately $445 per acre -foot. UAPosition Papers \Mercurio \Close Out of CIP.doc 6/11/03 5:18 PM Page 9 of 9 Central Contra Costa Sammy District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.g. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE COLLECTION SYSTEM RENOVATIONS — SPOT REPAIRS 2002/2003, DISTRICT PROJECT 5622, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating DeptJDiv.: Kenneth Clark, Contract Administrator Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: K. Clark A. Rozul W , — 06it- W. Brennan A. Farrell General ISSUE: Construction has been completed on the Collection System Renovations ` Spot Repairs 2002/2003, District Project No. 5622, and the work is now ready for acceptance. RECOMMENDATION: Accept the contract work for the Collection System Renovations - Spot Repairs 2002/2003, District Project No. 5622, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under California Civil Code, Section 3093. BACKGROUND: The District's Collection System Operations Division (CSOD) has identified over 100 high priority spot repairs in streets, throughout the District's 1,500 miles of sewer mains. The goal of this project was to reduce the high priority repairs backlog. The Collection System Renovations - Spot Repairs 2002/2003 project repaired forty -seven (47) critical pipe sections in seven (7) different cities throughout the District's service area (see Attachment 1 for map). On February 6, 2003, the Board of Directors authorized the award of a contract for construction of the Collection System Renovations - Spot Repairs 2002/2003, District Project No. 5622, to D'Arcy and Harty Construction, Inc., San Francisco, California. The Notice to Proceed was issued on February 27, 2003. The work was substantially complete on June 2, 2003. The remaining work consists of minor punch -list items, which do not affect the project acceptance. lADesign \Position Papers\2003\5622Accept- kc.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 Subject ACCEPT THE CONTRACT WORK FOR THE COLLECTION SYSTEM RENOVATIONS — SPOT REPAIRS 2002/2003, DISTRICT PROJECT 5622, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION The total authorized budget for the project is $538,000. The budget includes the cost for design, testing services, contract services, District forces, and municipalities' fees for construction inspection, and contingency. An accounting of the project costs will be provided at the time of project closeout. RECOMMENDED BOARD ACTION: Accept the contract work for the Collection System Renovations — Spot Repairs 2002/2003, District Project 5622, and authorize the filing of the Notice of Completion. I: \Design \Position Papers\2003 \5622Accept- kc.doc Page 2 of 3 �QU�NQ MARTINEZ �,qi\ A PA Ce_ �� 0� TOYONAL 7�� PACHECO Q TREATMENT PLANT �o o A 24 O sa 3 � AVE VINE �\J' CO/yC� �Yy� A►g �S �O CHIIPANONGO ti 9 O�O PLEASANT 0 HILL BOYD R E LAFAYETTE \ YARD. RD 0 w Page 3 of 3 o k,E•�, �Gq N o o A• Q = N.T.S. ALAMOS V SITE LOCATIONS r (SOME SITES HAVE MULTIPLE REPAIRS ) 0 x Central Contra Costa Attachment Sanitary District COLLECTION SYSTEM SPOT REPAIRS (2002— 2003) 1 Page 3 of 3 Central Contra Costa Sak.itary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3-h- CONSENT CA1,ENDAR Type of Action: APPROVE PROJECT subject: APPROVE 2003 CURED -IN -PLACE PIPE (CIPP) PROJECT, DISTRICT PROJECT 5246, FOR CEQA/PERMITTING PURPOSES Submitted By: Initiating DeptJDiv.: Michael Penny, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. Al M. M. Penny T. cki W. Brennan �1-a A. Farrell General ISSUE: Board approval of the 2003 CIPP Project, District Project 5246, is required prior to the filing of a Notice of Exemption under the District's California Environmental Quality Act (CEQA) Guidelines. RECOMMENDATION: Approve the 2003 CIPP Project, District Project 5246. FINANCIAL IMPACTS: The total project cost is anticipated to be $300,000; however, this position paper only approves the project for CEQA/Permitting and does not award a construction contract. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to approve the project. If this renovation is not constructed, the condition of these sewers will continue to decline and may result in structural failure. BACKGROUND: The District investigated corrosion of large and medium diameter reinforced concrete pipe using CCTV inspection over the past few years. In several reaches of pipe, it is clear that some remedial action is needed. The sewer in Bancroft Road shows severe corrosion with exposed circumferential rebar. The District's collection system has several segments requiring maintenance due to root intrusion and cracks. Many of the problem sewers are located in busy streets and in easements. The District has previously used the cured -in -place method to rehabilitate sewers with roots and structural problems. This method is less disruptive than open cut and is useful in easements, busy streets, and areas with limited accessibility where there is no capacity issue. A total of 570 feet of cured -in -place pipe will be installed inside the existing 30 -inch sewer on Bancroft Road in Walnut Creek, and 700 feet of cured -in -place pipe will be installed inside the existing 8 -inch diameter sewer on Moraga Way in Orinda by the 2003 CIPP Project. lADesign \Position Papers \2003 \5246ApproveCEQA - mjp.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject: APPROVE 2003 CURED -IN -PLACE PIPE (CIPP) PROJECT, DISTRICT PROJECT 5246, FOR CEQA/PERMITTING PURPOSES The Board normally considers approval of a project and direction to file a Notice of Exemption at the time of award of a Construction Contract. New permitting requirements from agencies such as BART require that completed CEQA documentation be submitted with the permit application. Since this permit application process can be time consuming, Board approval of the project and direction to file a Notice of Exemption is needed at this time. The 2003 CIPP Project is included as part of the Concrete Corrosion Renovation project in the fiscal year 2003 -2004 Capital Improvement Budget (CIB) on pages CS -16 through CS -21 and the Cured -In -Place Pipe (CIPP) project in the fiscal year 2003 -2004 Capital Improvement Budget (CIB) on pages CS -22 through CS -24. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only alterations of existing facilities with no expansion of capacity. Authorization of this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Approve the 2003 CIPP Project, District Project 5246, and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. I: \Design \Position Papers \2003 \5246ApproveCEQA - mjp.doc Page 2 of 3 EA INSET 'B' LAFAYETTE WIN 2Q m P BLVD c� AVE CIAMN A RD qb PLEASANT 4b HILL ORINDA WIN RVID c � � a WY SEE INSET 'A' o 0 o- v i WY 0 N.T.S. LEGEND: o SITE LOCATION V n v, 0 E%] SEE / INSET 'B' aA a c- 4 m 680 ic� 4 WALNUT CREEK MORAGA INSET 'A' x Central Contra Costa Sanitary District 2003 CIPP PROJECT o- CCCSD PROJECT NO. 5246 V - i MR-`\ � e l& Prepared by Engineering Support Section ,, _Tv, Page 3 of 3 Attachment 1 Central Contra Costa Sanh.dry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3 ,1. CONSENT C4ENDAR Type of Action: APPROVE PROJECT subject: APPROVE CONTRA COSTA BOULEVARD SLIPLINE PROJECT, DISTRICT PROJECT 5678, FOR CEQA/PERMITTING PURPOSES Submitted By: Initiating Dept./Div.: Michael J. Penny, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: n4rr W-7� 01 V. Penny ecki W. Brennan A. Farrell *Genrerai a , n er ISSUE: Board approval of the Contra Costa Boulevard Slip Line Project, District Project 5678, is required prior to the filing of a Notice of Exception under the District's California Environmental Quality Act (CEQA) Guidelines. RECOMMENDATION: Approve the Contra Costa Boulevard Slip Line Project, District Project 5678. FINANCIAL IMPACTS: The total project cost is anticipated to be $745,000; however, this position paper only approves the project for CEQA/Permitting and does not award a construction contract. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may delay or decline to approve the project. If this renovation is not constructed, the condition of these sewers will continue to decline and may result in structural failure. BACKGROUND: Planning conducted initial Corrosion Study TV inspection work on unlined concrete sewers between January 2001 and February 2002. Of the sewers TV'd, the Contra Costa Boulevard (CC Blvd.) sewer was identified as needing additional TV work due to severe corrosion, including exposed rebar, being found. Additional portions of the sewers were TV'd in July 2002. In September 2002 physical inspections were conducted at several locations on the CC Blvd. line. On the night of Sept. 17, morning of Sept. 18, 2002, the CC Blvd. sewer was physically inspected and probed at five locations by Villalobos and Associates (V&A) with District personnel present. The physical inspections found that the actual severity of corrosion is greater than the TV inspections indicate. In many locations along CC Blvd. the concrete is soft with most of the cement around the aggregate gone. Even the pipe that appears to be in good shape on the TV tapes has preliminary evidence of corrosion attack. The heaviest corrosion on the CC Blvd. sewer is between Viking Drive and Chilpancingo Parkway. lADesign\Position Papers \2003 \5678ApproveCEQA - mjp.doc Page 1 of 3 POSITION PAPER Board Meeting Date: June 19, 2003 subject. APPROVE CONTRA COSTA BOULEVARD SLIPLINE PROJECT, DISTRICT PROJECT 5678, FOR CEQA/PERMITTING PURPOSES 1500 feet of 30 -inch segmental slip liner will be installed inside the existing 36 -inch sewer by the Contra Costa Boulevard Slip Lining project. District staff will prepare the plans and specifications for this project. The Board normally considers approval of a project and direction to file a Notice of Exemption at the time of award of a Construction Contract. New permitting requirements from agencies such as the City of Pleasant Hill require that completed CEQA documentation be submitted with the permit application. Since this permit application process can be time consuming, Board approval of the project and direction to file a Notice of Exemption is needed at this time. The Contra Costa Boulevard Slip Lining project is included as part of the Concrete Corrosion Renovation project in the fiscal year 2003 -2004 Capital Improvement Budget (CIB) on pages CS -16 through CS -21. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only alterations of existing facilities with no expansion of capacity. Authorization of this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Approve the Contra Costa Boulevard Slip Lining Project, District Project 5678, and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. L\Design\Position Papers \2003 \5678ApproveCEQA - mjp.doc Page 2 of 3 CENTER AVE o� GOLF CLUB RD O� q� KING DR SEE INSET 'A' BLVD CA n o� o Q Y h PLEASANT HILL B BOYD RD -i x v LEGEND: N.T.S. � S[TE LOCATION �o c Qp CONCORD R 11 R 1 fiv_ x Central Contra Costa Attachment Sanitary District CONTRA COSTA BLVD SLIPLING PROJECT V ' CCCSD PROJECT NO.5678 1 V Page 3 of 3 Central Contra Costa Sat..cary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.j. CONSENT CALENDAR Type of Action: SET HEARING DATE Subject: ESTABLISH JULY 17, 2003 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER THE ESTABLISHMENT OF THE VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -6 Submitted By: Initiating Dept /Div.: Russell B. Leavitt Engineering /Environmental Services Management Analyst REVIEWED AND RECOMMEN D FOR BOARD ACTION: d�K R. Leavitt C. Swanson A. Farrell harles att , General Mana ISSUE: A public hearing is required to establish the Via Don Jose Contractual Assessment District (CAD) No. 2002 -6. A public hearing is also required to create an assessment district pursuant to the procedure adopted under Proposition 218, which amended the California Constitution, Article XIII D, Section 4. RECOMMENDATION: Establish July 17, 2003, as the date for a public hearing regarding Via Don Jose CAD No. 2002 -6 pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24. FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising the public hearing and for staff preparation and attendance. These costs eventually will be paid by the CAD participants. ALTERNATIVES /CONSIDERATIONS: Select a later date for the public meeting - This would delay the CAD proceedings since the holding of a public hearing is required by law. 2. No action by the Board - No action will delay the CAD proceedings until a different public hearing date is set since the holding of a public hearing is required by law. BACKGROUND: On December 19, 2002, the Board of Directors adopted a resolution of intention to create Via Don Jose CAD No. 2002 -6 for the purpose of installing sewer improvements on Via Don Jose in Alamo (see Attachment A). The proposed Via Don Jose CAD No. 2002 -6 complies with the revised CAD policy approved at the February 1, 2001 Board of Directors meeting. Twenty -one properties could be served by a Via Don Jose public sewer. As required by Proposition 218, an Engineer's Report estimating assessments for properties within the CAD is being prepared. It is now C: \Set Public Hearing Position Paper1.doc Page 1 of 5 POSITION PAPER Board Meeting Date: June 19, 2003 subject. ESTABLISH JULY 17, 2003 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER THE ESTABLISHMENT OF THE VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -6 appropriate to schedule a public hearing to offer interested parties the opportunity to comment on the proposed assessments and related issues. A resolution has been prepared and is attached, which, if adopted, will set the date of the public hearing on July 17, 2003. For fiscal year 2003 -04, the Capital Improvement Budget includes a $300,000 authorization for CAD projects. The $300,000 authorization was based on two specific CAD projects including the Via Don Jose CAD. RECOMMENDED BOARD ACTION: Establish July 17, 2003, as the date for a public hearing regarding Via Don Jose CAD No. 2002 -6 pursuant to California Constitution, Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24. C1Set Public Hearing Position Paper1.doc 6/11/03 3:43 PM Page 2 of 5 - - - - -- INTERSTATE 680 I + 714 —NW-- z -' ti a LOCATION MAP N N.T.S. Ni 1402 N 1410 + JACK`SON 1411 _ 1419 wqY + w 1418 " 1428 1429 i = 1439 i 1438 = 1449 i 1448 O C + c 1459 U i 1458 14 68 - 0 FW— 1469 < i C/) _ 1479 W Q + 9F > 1478 1488 i - 1489 i 1498 = 1499 0 i - o loo zoo FEET a " DANVILLE WA o BLVD N a CAD PATICIPANTS POTENTIAL EXISTING PLANNED CAD AREA SEWER CAD SEWER + LIKELY NON- PATICIPANTS a N Y Central contra Costa PROPOSED BOUNDARY Attachment a Sanitary District VIA DON JOSE CAD NO. 2002 -6 A N DISTRICT PROJECT 5691 0 Page 3 of 5 RESOLUTION NO. 2003- RESOLUTION SETTING HEARING OF PROTESTS ON VIA DON JOSE CONTRACTUAL ASSESSMENT DISTRICT (CAD NO. 2002 -6) WHEREAS, on December 19, 2002, this Board of Directors adopted Resolution 2002 -096 expressing the intent of the District to proceed with Via Don Jose Contractual Assessment District (CAD) No. 2002 -6 for the purpose of installing sewer improvements on Via Don Jose in Danville; and WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson, Environmental Services Division Manager, as Engineer of Work for improvement proceedings for Via Don Jose CAD No. 2002 -6, Central Contra Costa Sanitary District, Contra Costa County, California, has prepared a report described in Section 5898.22 of the Streets and Highways Code (Municipal Improvement Act of 1911); and WHEREAS owners of each affected parcel will be provided written notice of the proposed assessment and ballot to indicate approval or opposition of the assessment pursuant to the procedures required by California Constitution Article XIII D, Section 4, as amended by Proposition 218; NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: This Board sets 2 p.m. on July 17, 2003, at the Meeting Room of the Board of Directors, 5019 Imhoff Place, Martinez, California, as the time and place for hearing protests to the proposed improvements and the creation of the proposed Contractual Assessment District and assessment. TAPIanningleavittlCADSWia Don Jose\,Set PH Reso.doc Page 4 of 5 Central Contra Costa Sak..tary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No -: 3. k. CONSENT MENDAR Type of Action: ESTABLISH PUBLIC HEARING DATE subject: ESTABLISH AUGUST 7, 2003 AS THE DATE FOR A PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES AND CHARGES" submitted By. Russell B. Leavitt Management Analyst Initiating DeptiDiv.: Engineering / Environmental Services REVIEWED AND RECOMMEN D FOR BOARD ACTION. (A R. Leavitt C. Swanson A. Farrell K. Alm General M ISSUE: The District Code requires that a public hearing be held prior to the Board of Directors consideration of amendments to the District Code. RECOMMENDATION: Establish August 7, 2003 as the date for a public hearing to receive comments on and consider adoption of a proposed ordinance to amend District Code Chapter 6.30 "Schedule of Environmental and Development - Related Rates and Charges." FINANCIAL IMPACTS: None by this action. If the staff recommendation to increase Environmental and Development - Related Rates and Charges is adopted by the Board of Directors following the public hearing, it is projected that approximately $200,000 to $300,000 in additional annual revenue for the O & M Fund and the Capital Improvement Fund will be generated beginning in fiscal year 2003 -2004. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may decline to establish the recommended public hearing date or may elect to choose a different date; however, a public hearing must be held if Environmental and Development - Related Rates and Charges are to be increased. If the hearing were held on August 7, 2003, the earliest any increased fees could take effect would be October 6, 2003. BACKGROUND: Chapter 6.30 of the District Code includes a schedule of rates and charges for environmental and development - related services provided to contractors, developers, septic and grease waste haulers, and permitted industrial users. These services include permit counter assistance, plan review, inspection of construction for laterals and main line extensions, addition of new sewers, parcels, and permit TAPlanning\Leavitt \RATES & CHARGES\Set Public Hearing PP.DOC Page 1 of 2 POSITION PAPER Board Meeting Date: June 19, 2003 subject. ESTABLISH AUGUST 7, 2003 AS THE DATE FOR A PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.30 "SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED RATES AND CHARGES" information to District maps, source control permits and inspections, and septic and grease hauler sampling and treatment. The last comprehensive review of these rates and charges occurred over ten years ago. Over the past decade, the District would periodically review the rates and charges to assess whether cost escalation was warranted. The District's anticipated financial constraints and a State mandate to ensure that revenues from these sources do not exceed the cost of providing services warrants a comprehensive review of these rates and charges. A District staff review has produced recommendations resulting in many increased rates and charges, a few decreased or unchanged, the addition of some new charges, and the elimination of others. The proposal was presented to and discussed with the Board Finance Committee on June 2, 2003, and with the full Board during the General Manager's Report on June 5, 2003. A related staff proposal to revise the Capacity Fees concurrently was presented. A coordinated outreach program to inform and solicit input from interested customers regarding both the proposed Environmental and Development - Related Rates and Charges and the proposed Capacity Fees will be conducted by staff before the public hearing date. RECOMMENDED BOARD ACTION Establish August 7, 2003 as the date for a public hearing to receive comments on and consider adoption of a proposed ordinance to amend District Code Chapter 6.30 "Schedule of Environmental and Development - Related Rates and Charges." TAPlanningleavitt \RATES & CHARGES \Set Public Hearing PP.DOC Page 2 of 2 Central Contra Costa Sai..�ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 3.1 . CONSENT CALENDAR Type of Action: ESTABLISH PUBLIC HEARING DATE subject: ESTABLISH AUGUST 7, 2003 AS THE DATE FOR A PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.12 "CAPACITY FEE PROGRAM" Submitted By: Jarred Miyamoto -Mills Initiating Dept /Div.: Engineering / Principal Engineer Environmental Services REVIEWED AND RECOMMEND FOR BOARD ACTION: J. Miyamoto -Mills C. Swanson A. Farrell K. Alm Charle a General Man er ISSUE: The District Code requires that a public hearing be held prior to the Boaird of Directors consideration of amendments to the District Code. RECOMMENDATION: Establish August 7, 2003 as the date for a public hearing to receive comments on and consider adoption of a proposed ordinance to amend District Code Chapter 6.12 "Capacity Fee Program ". FINANCIAL IMPACTS: None by this action. If the staff recommendation to increase Capacity Fees is adopted by the Board of Directors following the public hearing, it is projected that approximately $1 million in additional annual revenue will be generated beginning in fiscal year 2003 -2004. ALTERNATIVES /CONSIDERATIONS: The Board of Directors may decline to establish the recommended public hearing date or may elect to choose a different date; however, a public hearing must be held if Capacity Fees are to be increased. If the hearing is held on August 7, 2003, the earliest the increased fees could take effect would be October 6, 2003. BACKGROUND: Staff has reviewed the District's current Capacity Fee Program and has concluded that it would be appropriate to revise the fees to account for changes in the valuation of District assets and the number of current customers. In addition, staff recommends that the assumed life cycles for some categories of assets used in the calculation of Capacity Fees be increased to better reflect actual useful lives of those assets. The effect of implementing the staff recommendation would be to increase the Capacity Fee as follows: U: \Position Pape rs\ Miyamoto - Mills \SetPHd ate reCapFees.doc Page 1 of 2 POSITION PAPER Board Meeting Date: June 19, 2003 subject ESTABLISH AUGUST 7, 2003 AS THE DATE FOR A PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.12 "CAPACITY FEE PROGRAM" Fee Category Current Proposed % change Gravity Zone Fee $3,360 per RUE $3,983 per RUE 17.4% Pumping Zone Fee $4,070 per RUE $4,971 per RUE 21.2% The proposal was presented to and discussed with the Board Finance Committee on June 2, 2003, and with the full Board during the General Manager's Report on June 5, 2003. A related staff proposal to revise the Environmental and Development - Related Rates and Charges concurrently was also presented. A coordinated outreach program to inform and solicit input from interested customers regarding both the proposed Capacity Fees and the proposed Environmental and Development - Related Rates and Charges will be conducted by staff before the public hearing date. RECOMMENDED BOARD ACTION: Establish August 7, 2003 as the date for a public hearing to receive comments on and consider adoption of a proposed ordinance to amend District Code Chapter 6.12 "Capacity Fee Program ". UAPosition Papers\ Miyamoto - Mills \SetPHdatereCapFees.doc Page 2 of 2 Central Contra Costa Sari._ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 5. a. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD/ AUTHORIZE AGREEMENT subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO McNAMARA AND SMALLMAN CONSTRUCTION INC., FOR THE WALNUT CREEK SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT NO. 5428; AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR STORM DRAIN INSTALLATION Submitted By: Initiating Dept ✓Div.: Andrew Antkowiak, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: A. Antkowiak . ecki W. Brenn n A. Farr4 Charle*Mana Gener ISSUE: On June 10, 2003, sealed bids were received and opened for the construction of the Walnut Creek Sewer Renovation Project, Phase 1, District Project No. 5428. The Board of Directors must authorize award of the contract or reject bids within 50 days of the bid opening. Board of Directors' authorization is required for Agreements with other public agencies. RECOMMENDATION: Authorize award of a construction contract. Authorize Board President and the Secretary of the District to execute an agreement with the City of Walnut Creek for storm drain installation. FINANCIAL IMPACTS: Approximately $1,501,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In 1991, the District implemented a sewer renovation program. Since that time an annual allowance for this program has been included in the Capital Improvement Budget and Plan. This program is an ongoing series of projects. Candidate sewer line segments are identified, evaluated, and placed on a priority list for replacement and /or renovation. The Walnut Creek Sewer Renovation Project will renovate or replace several critical line segments located throughout the city of Walnut Creek and unincorporated Contra Costa county area. The Walnut Creek Sewer Renovation Project, Phase 1, will reconstruct approximately 5,000 linear feet of 6 to 8 -inch sewers sewer lines in twelve (12) locations (see Attachment 1 for map). Eight (8) sites are located in public right of way and four (4) in easements and private streets. Construction of the sewers in easements will involve lADesign \Position Papers\2003 \5428Award- aa.doc Page 1 of 14 POSITION PAPER Board Meeting Date: June 19, 2003 subject. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO McNAMARA AND SMALLMAN CONSTRUCTION INC., FOR THE WALNUT CREEK SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT NO. 5428; AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR STORM DRAIN INSTALLATION close cooperation with customers for site access and restoration. Since the owners on private streets have indicated plans to repave entire streets, the District will contribute the trench paving cost towards the owners' paving funds. The funds will be placed in an escrow account for repaving purposes only. Three of the public right -of -way sites are located in downtown Walnut Creek area. The Bonanza Street site is required to be constructed during the night because construction will have a significant impact on traffic and local businesses. The City of Walnut Creek indicated to the District its plans to replace storm drain lines in the downtown area at the same location as one of the District's sewer replacement sites. To avoid repeated impact on businesses and traffic delays, the District agreed to include the city's storm drain improvements work in the Walnut Creek Sewer Renovation Project. Also, merging both projects into one larger construction contract administered by the District will be beneficial for both agencies and will result in lower project costs for each party, as well as achieve economies of scale. District staff has prepared a Joint Powers Agreement with the City of Walnut Creek for construction of the storm drain improvements (see Attachment 4). The agreement has been reviewed and approved by District counsel. The agreement will be submitted for the city council approval at the June 17, 2003, council meeting. Per the Agreement the City will deposit with the District funds to cover Storm Drain Improvements bid price plus 20% for bidding, contract administration, inspection and material testing cost for the Storm Drain Improvements portion of work. Said funds will be deposited with DISTRICT within thirty (30) calendar days from the award of the project by the District Board of Directors. District staff prepared the plans and specifications for the sewer portion of the project and city staff for the storm drain portion. The Engineer's estimate for construction of Phase 1 is $1,000,000. This project was advertised on May 19 and 27, 2003. A total of three sealed bids ranging from $817,905 to $1,485,920 were received and publicly opened on June 10, 2003. The low bid included $766,325 for District work and $51,580 for the City of Walnut Creek work. A summary of bids received is shown in Attachment 2. The Capital Projects Division conducted a technical and commercial review of the bids and determined that the bid submitted by McNamara and Smallman Construction, Inc., the lowest responsible bidder. I: \Design \Position Papers\2003 \5428Award- aa.doc Page 2 of 14 POSITION PAPER Board Meeting Date: June 19, 2003 subject. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO McNAMARA AND SMALLMAN CONSTRUCTION INC., FOR THE WALNUT CREEK SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT NO. 5428; AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR STORM DRAIN INSTALLATION The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $1,422,000. The total cost of Walnut Creek Sewer Renovation Project, Phase 1 is anticipated to be $1,501,000. The improvements to the Walnut Creek sewers are included in the fiscal year 2002- 2003 Capital Improvement Budget (CIB) on pages CS -12 through CS -15. Staff has conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves only alterations of existing facilities with negligible or no expansion of capacity. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $817,905 for the construction of the Walnut Creek Sewer Renovation Project, Phase 1, District Project No. 5248, to McNamara and Smallman Construction, Inc., lowest responsible bidder. Authorize Board President and the Secretary of the District to execute an agreement with the City of Walnut Creek for storm drain installation. I: \Design \Position Papers\2003 \5428Award- aa.doc Page 3 of 14 ATTACHMENT 1 Drainage Improvements at the intersection of Mt. Diablo Boulevard and Bonanza Street The drainage improvements at the intersection of Mt. Diablo Boulevard and Bonanza Street will improve drainage at this intersection. The proposed system will replace an existing drainage system that is severely corroded and is prone to blockage causing localized flooding at the intersection. The proposed drainage project will start at the existing curb inlet on the south side of Mt. Diablo Boulevard at the intersection of Mt. Diablo Boulevard and Bonanza Street. A new 18" Class V RCP conduit will be installed from the existing curb inlet into a new manhole approximately 30 LF southeast near an existing drainage junction box in the number 1 east bound travel lane on Mt. Diablo Boulevard. The new manhole base will be formed to an old CMP that runs adjacent to Mt Diablo Road. A new 18" CMP Class V RCP conduit will be installed from this new manhole into a downstream manhole the City of Walnut Creek installed last summer approximately 170 LF north in the southbound travel lane on Bonanza Street. The alignment and slope for the conduit are expected to vary to avoid potential conflicts. Manholes may also need to be installed to avoid utilities. All existing drainage pipe and structures will be removed or abandoned using a 2 sack slurry backfill or an approved method Page 4 of 14 ATTACHMENT 2 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 5428 Walnut Creek Sewer Renovations, Phase 1 DATE: June 10, 2003 LOCATION: Walnut Creek, CC County, Lafayette, California ENGINEER EST.: $1,000,000 ORDER BIDDER BID PRICE OPENED (Name, Address & Telephone) California Trenchless Inc. 1 2283 Dunn Rd. $1,485,920 Hayward, CA 94545 McNamara & Smallman Construction Inc. 2 1756 Holmes Street $817,905 Livermore, CA 94550 Wayne G. Schlosser, Inc. 3 Underground Construction $1,099,025 P.O. Box 1087 Danville, CA 94526 4 5 6 7 8 9 BIDS OPENED BY: /s/ Joyce Murphy DATE: June 10, 2003 SHEET NO. 1 OF 1 I: \Design \Position Papers\2003 \5428Award- aa.doc Page 5 of 14 ATTACHMENT 3 WALNUT CREEK SEWER RENOVATION PROJECT, PHASE 1, DISTRICT PROJECT NO. 5248 POST - BID /PRE- CONSTRUCTION ESTIMATE ITEM DESCRIPTION 1. Construction Contract Sewer 2. Contingency at 20.0 percent of Sewer 3. City of Walnut Creek Storm Drain 4. District share of paving cost in escrow account CONSTRUCTION TOTAL: 5. Construction Management • District Forces TOTAL $766,325 $154,095 $51,580 $50,000 $1,022,000 SUBTOTAL CONSTRUCTION ENGINEERING: $77,000 PERCENT OF ESTIMATED CONSTRUCTION 100.0 11.7 `W1 7.5 Page 6 of 14 Construction Management $ 30,000 Contract Administration /Inspection $90,000 SUBTOTAL CONSTRUCTION MANAGEMENT: $120,000 6. Consultant/Professional Services • Material Testing $ 10,000 • Arborist $ 5,000 • Geotech 2,000 SUBTOTAL CONSULTANT /PROFESSIONAL: $ 17,000 7. Engineering and Other Services During Construction • Office Engineering Services $ 8,000 • Record Drawings 5,000 • Community Relations 15,000 • Collection System Operations 5,000 • Public Agency Coordination 5,000 • Field Office 5,000 • Permit Inspection Fees 15,000 • Customer Relations Misc. 4,000 • Surveying 15,000 SUBTOTAL CONSTRUCTION ENGINEERING: $77,000 PERCENT OF ESTIMATED CONSTRUCTION 100.0 11.7 `W1 7.5 Page 6 of 14 ITEM DESCRIPTION CONSTRUCTION MANAGEMENT AND ENGINEERING TOTAL (ITEMS 5, 6, & 7) 8. Prebid Expenditures (Planning and Design) 9. Total Project Cost 10. Funds Allocated to Date for This Portion of Work 10. Allocation Required to Complete Project Notes: City of Walnut Creek will reimburse the District approximately $62,000 ($51,580 + 20% for District Contract Administration) plus the costs of any storm drain related change orders. KADesign \Position Papers\2003 \5428Award- aa.doc PERCENT OF ESTIMATED TOTAL CONSTRUCTION $214,000 $265,000 1,501,000 79,000 1,422,000 20.9 25.9 146.9 Page 7 of 14 POSITION PAPER ATTACHMENT 4 Ke7T►`yi001TIN=1:;&TtC3 l=14i'il=1►1111111:1=11CA=1 =1►1 CITY OF WALNUT CREEK AND CENTRAL CONTRA COSTA SANITARY DISTRICT REGARDING SANITARY SEWER AND STORM DRAIN INSTALLATION AT MT. DIABLO BLVD. AND BONANZA STREET IN WALNUT CREEK This AGREEMENT dated , 2003, between the City of Walnut Creek a California Municipal Corporation and Central Contra Costa Sanitary District a special district organized under California Health & Safety Code Section 6510, is intended to benefit both parties by constructing City's storm drain improvements as part of the District's Walnut Creek Sewer Renovation Project, D.P. X5428. Parties: The City of Walnut Creek, herein called CITY and the Central Contra Costa Sanitary District, herein called DISTRICT. 2. Purpose and Scope: CITY intends to replace an existing 15 -inch storm drain at Mt. Diablo Blvd. and Bonanza Street in Walnut Creek ( "Storm Drain Improvements ") as described in Attachment 1. These Storm Drain Improvements are further described in the plans and specifications for the City's Storm Drain Project # . DISTRICT proposes to replace its sanitary sewers in various locations in Walnut Creek including sewers at Mt. Diablo Blvd. and Bonanza Street per plans and specifications for District's Walnut Creek Sewer Renovation Project, D.P. X5428 ( "Sewer Renovations "). Merging both projects into one larger construction contract administered by DISTRICT will be beneficial for both agencies and will result in lower project costs for each party, as well as achieve economics of scale. This AGREEMENT outlines the responsibilities and requirements of CITY and DISTRICT necessary to accomplish design and construction of the Storm Drain Improvements by the DISTRICT. 3. Definitions of Sewer and Storm Drain: As used in this AGREEMENT Sewer Renovations include all of the sewer lines, manholes, manhole covers, lower house lateral sewers, clean -outs, and other appurtenances described in the contract documents (plans and specifications) prepared for the Walnut Creek Sewer Renovation Project, D.P. X5428. As used in this AGREEMENT Storm Drain Improvements include all of the work associated with storm drain replacement as shown and specified in the contract documents (plans and specifications) prepared by CITY for the Project As used in this AGREEMENT, the term "PROJECT" shall refer to combined CITY "Storm Drain Improvements" and District's "Sewer Renovations ". Page 8 of 14 4. Division of Responsibility for Bidding and Construction A. CITY shall be responsible for the following: 1. Prepare the design of the Storm Drain Improvements and provide accurate and reliable plans and specifications to DISTRICT for inclusion in the Walnut Creek Sewer Renovation Project, D.P. X5248. 2. Approve the Storm Drain Improvements prior to acceptance by DISTRICT 3. Deposit the bid price for the Storm Drain Improvements plus 20% for bidding, contract administration, inspection and material testing cost for the Storm Drain Improvements portion of work, within thirty (30) calendar days of the Award of the PROJECT by District's Board of Directors. 4. CITY will issue a NO FEE encroachment permit to the successful bidder for work necessary for construction of the PROJECT. B. DISTRICT shall be responsible for the following: 1. Act as a lead agency. 2. Include the CITY plans and specifications for the Storm Drain Improvements in the Walnut Creek Sewer Renovation Project, D.P. X 5248 and perform the tasks related to bid and construction of the PROJECT. The work shall include public notification, compliance with the California Environmental Quality Act (CEQA) and other laws related to award of contract, advertisement for bids, and award of contract for the PROJECT pursuant to applicable laws. 3. Advertise, bid and Award contract for the PROJECT. 4. Supply Resident Engineer, inspectors, and material testing for the PROJECT. 5. Show changes and provide two sets of marked up record drawings to the CITY. 6. Pay Contractor for completed PROJECT from CITY funds on deposit. 7. Prepare and deliver to CITY a report of the final Storm Drain Improvements costs within 120 days of completion and acceptance of the PROJECT. 5. Indemni : A. The contract documents for the Walnut Creek Sewer Renovation Project, D.P. X5248 shall include provisions requiring the successful bidder to (1) name DISTRICT, its directors, officers and employees, and CITY, its council members, officers and employees as additional insured on any required general liability and automobile insurance policies, and (2) defend, indemnify, and hold harmless DISTRICT, its directors, officers and employees and CITY, its council members, officers and employees from liability using the DISTRICT'S customary contractual provisions. B. DISTRICT shall defend, indemnify, save, and hold harmless the CITY, its council members, officers, agents, and employees from any and all claims, demands, suits, costs, liability, and expenses, including Page 9 of 14 reasonable attorneys' fees, for any damages, injury, sickness or death, including liability for inverse condemnation, nuisance or trespass (collectively "liability ") arising out of DISTRICT'S obligations under this AGREEMENT, including, but not limited to, the design and performance of the Sewer Renovations project, public notification, permit acquisition, compliance with the California Environmental Quality Act (CEQA) and other laws related to advertisements for bids and award of contract, and contract and project administration, except for liability arising through the sole or active negligence or willful misconduct of CITY, its council members, officer, employees, contractors, or agents. CITY shall defend, indemnify, save, and hold harmless the DISTRICT, its directors, officers, agents, and employees from any and all claims, demands, suits, costs, liability, and expenses, including reasonable attorneys fees, for any damages, injury, sickness or death, including liability for inverse condemnation, nuisance or trespass (collectively "liability ") arising out of any of CITY'S obligations under this AGREEMENT, including, but not limited to, the design and performance of the Storm Drain Improvements, except for liability arising through the sole or active negligence or willful misconduct of DISTRICT, its directors, officers, employees, contractors, or agents. C. Nothing in this AGREEMENT is intended to affect the legal liability of either party by imposing any standard of care different from the standard of care imposed by law. 6. Financial Responsibility: A. CITY shall pay 100 percent of all costs associated with construction of the Storm Drain Improvements, including construction contract and contract administration necessary for completion of the Storm Drain Improvements. B. CITY shall deposit with DISTRICT funds to cover Storm Drain Improvements bid price plus 20% for all bidding, contract administration, inspection and material testing cost for the Storm Drain Improvements portion of work. Said funds shall be deposited with DISTRICT within thirty (30) calendar days from the award of the project by the DISTRICT Board of Directors. Simple interest generated by CITY funds on deposit with DISTRICT shall be credited to CITY account. C. Within fourteen (14) days following the bid opening, if CITY determines the lowest responsible bid to be excessive, CITY may terminate this AGREEMENT. D. If during construction of the project change orders for the Storm Drain Improvements will exceed 10 percent of the Storm Drain Improvements bid price, CITY shall work to develop an alternative course of action with DISTRICT. If after 5 days an alternative course of action is not agreed upon between CITY and DISTRICT, this AGREEMENT shall be deemed terminated, except for provisions of sections 5, 9, and 15 which shall Page 10 of 14 survive termination of this AGREEMENT, upon payment to DISTRICT of CITY'S maximum share of Storm Drain Improvements costs. CITY'S maximum share of Storm Drain Improvements costs shall be limited to expended or obligated Storm Drain Improvements costs, plus CITY approved change orders preceding the AGREEMENT termination date and any costs the Contractor may be awarded based on the CITY'S withdrawal of Storm Drain Improvements work from DISTRICT construction contract. E. DISTRICT shall prepare and deliver a report of Storm Drain Improvements expenditures to CITY within one hundred twenty (120) days of the last DISTRICT construction contract payment, with a bill for the additional amount owed to DISTRICT. Payment for any additional amount owed to District, if any, shall be made no later than forty five (45) days after the date of billing by DISTRICT. If CITY'S costs are less than the deposit paid, the excess shall be refunded to CITY within one hundred twenty (120) days of the last DISTRICT construction contract payment. F. DISTRICT may terminate this AGREEMENT (1) for CITY non - compliance with the AGREEMENT or (2) should CITY approval of Project delay advertising of DISTRICT project. G. DISTRICT shall pay 100 percent of all costs associated with the Sewer Renovations portion of the PROJECT. 7. Chance Orders: If during the construction of the PROJECT, there is any change arising from any cause which would affect the Storm Drain Improvements, the District Engineer shall advise the City Engineer without undue delay. Except for final balancing change order, CITY shall approve change orders for Storm Drain Improvements over $2,000 prior to execution by DISTRICT. DISTRICT may approve all change orders that are less than $2,000 without CITY approval. DISTRICT shall perform any modifications to the plans as a result of a change order at CITY expense. 8. Acceptance: Upon completion of PROJECT, DISTRICT and CITY shall conduct a final joint inspection. After CITY has determined that the work performed by the contractor has been completed to CITY'S satisfaction, DISTRICT shall accept PROJECT as complete for itself and for CITY. CITY shall not unreasonably withhold or delay its determination of PROJECT completion. 9. Maintenance: After PROJECT is formally accepted by DISTRICT, CITY shall own Storm Drain Improvements and assume total responsibility for maintenance of the storm drain improvements, and shall defend, indemnify, save, and hold harmless the DISTRICT, its directors, officers, agents, and employees from any and all claims, demands, suits, costs, liability that arises relating to the construction, use, operation, or maintenance of the Storm Drain Improvements. 10.Accountability: Both parties shall strictly account for all funds directly related to this AGREEMENT and shall report to the other, upon request, on all pertinent receipts and disbursements. Page 11 of 14 11. Cooperation: The CITY and DISTRICT agree to work cooperatively toward the successful completion of the Joint Project. 12. Modification of AGREEMENT: This AGREEMENT shall be subject to modification only by a subsequent written agreement executed by both of the parties. 13. AGREEMENT Expiration: Except for the provisions of Section 5 and Section 9, which provisions shall survive the expiration of this AGREEMENT, this AGREEMENT shall expire upon the payment of all sums described in Sections 6 and 7 above. 14. Entire AGREEMENT: This AGREEMENT contains the entire understanding of the parties concerning its subject matter. Any representation or promise of the parties relating to the subject matter shall not be enforceable unless it is contained in this AGREEMENT or in a subsequent written AGREEMENT executed by the parties. 15. Successors: This AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of both parties. 16. Notices: Any and all notices or documents to be delivered between the parties shall be deemed delivered: (1) upon hand delivery to the address below; (2) upon being sent and received via certified mail to the address below as evidenced by certified mail receipt; (3) upon begin sent via facsimile to the telephone number below as evidenced by facsimile receipt; or (4) five (5) days after being sent via first class mail. Facsimile transmission shall be promptly followed by first class mail. The addresses and facsimile numbers are as follows: TO THE CITY: Mr. Steve Waymire Senior Civil Engineer CITY of Walnut Creek 1666 North Main Street P.O. Box 8039 Walnut Creek, CA 94596 Tel No. 925 - 943 -5900, ext 269 Fax No. 925 - 256 -3500 TO THE DISTRICT: Mr. Andrew Antkowiak Associate Engineer Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Tel No. 925 - 229 -7396 Fax No. 925 - 228 -4624 Page 12 of 14 17. Interpretation: Both parties have had ample opportunity, with the benefit of counsel, to comment upon the contents of this AGREEMENT; therefore the rule that ambiguities in contracts are to be construed against the drafter, and any related rules, shall not apply. 18. Termination: The CITY may terminate this AGREEMENT in accordance with sections 6c and 6d by providing reasonable notice to the DISTRICT. However, the provisions of section 5 and 9 above, shall survive the termination of this AGREEMENT. DISTRICT may terminate this AGREEMENT upon CITY'S material breach of any of the provisions herein, provided the DISTRICT gives notice of breach and a reasonable opportunity to cure. 19. Attorneys Fees: In the event either party to this AGREEMENT brings an action to enforce or interpret this AGREEMENT, the prevailing party in such action shall be entitled to attorneys and witnesses fees, as well as other costs. Page 13 of 14 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in duplicate by officials which the respective parties covenant have full authority to execute this AGREEMENT. The effective date of this AGREEMENT is when the last party signs the document; the effective date should be added to the space so indicated on the first page of this AGREEMENT, once that date is determined. CENTRAL CONTRA COSTA SANITARY DISTRICT Date: By: James A. Nejedly President, Board of Directors Date: Joyce E. Murphy Secretary of the District APPROVED AS TO FORM: Date: Kenton L. Alm Counsel for the District CITY OF WALNUT CREEK Date: APPROVED BY: MAYOR Date: ATTEST: CITY CLERK REVIEWED BY: Date: Thomas Haas CITY ATTORNEY Page 14 of 14 0 3000 FEET r Central Contra Costa Sanitary District WALNUT CREEK M SEWER RENOVATION PROJECT N PHASE 1, DP X5428 Attachment Page 4 of 14 It 01 0 n n n d�D n b s Alak, rr 3r O� N O O 0 m 0 y � � 3 =r CL ty � U) y y ■ 0 m m N U) y � � 3 =r m ty � U) y y N � S � � � O � .. , _. fin ' ~ ` ` ` ■ . ` � ._.: � : �\ \ \� : m y \\/ w \ . 7�■ . © . «z « �■ �! § ZR f a2/ . < , - . m ) _ , \ . «/ » « © » - � ® � \ \, © � : » : m . � ± L 8ZI?9X da I 3SVHd 133rOUd NOIIVAON3M H3M3S IW7, N33mo inNIVM tolipla Aje4jusS iuewq3R4V B:tsoo ej4uoo lej4uao 000C 0 N O O � a :RE ID M M a y (p FEMIN CD M y 00 EEN C MENEM to 0 Nook v MENEM NIEMEN 3 ml 0 C 3 �9J c n N O O 0 0 � a Zo x: Cr m PNP (D O O 3 N � t n MN (D CD x: Cr m t �:5 N O O w V �f v �M l`J r� M� • �r v O 0 O O O O n ■ O M ■ ■ Cl) C) Zr n O U) U) � o n C � C � a rr" Q0 3 V co Ln V O V O V OCO 0*4 can 0 rr" 0 N O O W E w �•� (-D CD O o (D ~ �+ �. �. 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C� CD c � CD cD � C, � � n • CD kc cn CD cD cD orQ �--� • CD CD CD orb � Iwo CD n ice+ P'r O C N �r �n.1 • O fD 9 b M� 1� • O Mme+ • V �( H+ 0 �i 0 ice+ I J I � M� • P'r I� 0 0 -915� 15� �-q (D 1� V �f rr 1^ . u CD I M� P'r \ L O ITI I� I7 i` i� M� M� l J r 0 l r i� b Pd CD n CD CD O O O I cD O O O O O MM" • A� CD 0 M: O O �C • Oro n n O O i NO A� O O n 0 n J M O O cr CD 0 CD O O n O CD n 0 UG CD N CL O CD C n n CD n O A� N N O O w 0 ^ITI CA O CD O O C(D n CD C CD CL Omni 0 N � -P CD O n O O O � O O cD CD Cf4 W � O CD o� o� on CD cD � 0 im d� cD O n O cD n A�• c cn cD E � y CD ` (D cD � v� O d'4 � O O v� �• o 0 CD 0 p cD C CD CL CD 0 0 n O CD cr CD C C CD A� cD c ro 0 0 CD C!1 0 0 0 P (�) C �v O CD cP c� CD n O 0 M- • 1 -1 F; m O Cp CD `C CD CD O � � d�4 � O C� CD O d CD n CD CD 0 cD In 0 0 y C� 0 0 0 �-q cD �"-h o CD 0 cD CD O 0 y CD CD 0 O 0 n O CD b N CD CD O J n CD c--r C/1 Central Contra Costa Sai.aary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 7.a. ENGINEERING Type of Action: AUTHORIZE GENERAL MANAGER TO EXECUTE CONTRACT subject: AUTHORIZE THE GENERAL MANAGER TO SIGN THE CONTRACT WITH THE CONTRA COSTA CLEAN WATER PROGRAM AUTHORIZING THE SOURCE CONTROL SECTION TO CONTINUE CONDUCTING STORM WATER INSPECTION SERVICES Submitted By: Tim Potter, Initiating Dept. /Div.: Engineering/ Source Control Program Environmental Services Division Superintendent REVIEWED AND RECOMMENDED FOR BOARD ACTION: ZC, �17-146 t,/ t T. Potter H. Thom /C. wanson A. Pgirre`W 9.K ares General ISSUE: The current contract with the Contra Costa Clean Water Program (CWP) expires on 6/30/03. A contract renewal has been drafted to continue the interagency partnership of the District's Source Control Section providing storm water inspection services for the 10 cities in the District's service area through June 30, 2005 for the initial term of the contract, and through June 30, 2009, if the agency partners approve the annual renewals. RECOMMENDATION: Authorize the General Manager to execute the contract with the CWP for the District to conduct storm water inspections in the central county cities. FINANCIAL IMPACTS: The proposed agreement provides for reimbursement of the District's costs. The annual budget for completing these CWP inspection services is $236,000. This revenue pays for two contingently funded Source Control Inspector positions. ALTERNATIVES /CONSIDERATIONS: Entering into this contractual agreement is a voluntary action. The primary alternative is to not enter into the agreement and to not provide the storm water inspection services for the 10 cities in the District's service area. BACKGROUND: The District's Source Control Section has successfully completed the storm water inspections each year since beginning the service in fiscal year 97/98. The CWP and the cities in the District's service area value the services provided by the District to conduct this mandatory element of the storm water NPDES Permit issued to the CWP, the county, and the cities in Contra Costa County. The contract provides cost recovery for the District by enabling the Source Control staff to bill their time to the CWP with an overhead multiplier that reflects the District's actual overhead costs. T: \Source Control \Potter \CWP \PPR6- 19- 03b.doc 6/11/03 11:36 AM Page 1 of 2 POSITION PAPER Board Meeting Date: June 19, 2003 subject AUTHORIZE THE GENERAL MANAGER TO SIGN THE CONTRACT WITH THE CONTRA COSTA CLEAN WATER PROGRAM AUTHORIZING THE SOURCE CONTROL SECTION TO CONTINUE CONDUCTING STORM WATER INSPECTION SERVICES The inspection services agreement benefits both the District and the CWP by providing efficiencies through completing combined pretreatment and storm water inspections. The benefits to the District include: • Combined pretreatment and storm water inspections enable efficient evaluations of the business' wastewater management. When improper discharges to the storm drain system are identified, the business contact is immediately apprised of what strategies are needed to properly redirect the wastewater to the sanitary sewer system; • The interagency partnership established under the CWP contract establishes good will with the agency partners to the service contract (e.g. county CWP, cities in District service area) and the RWQCB as the oversight agency for the county storm water NPDES Permit. RWQCB staff that oversees the Contra Costa County storm water NPDES Permit has complimented the District for providing these inspection services. During a recent audit of the CWP by the RWQCB and their contractors, the District's inspection services were identified as "top notch" by RWQCB staff. District Counsel has reviewed the draft contract. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute the contract with the Contra Costa Clean Water Program for the District's Source Control Section to conduct storm water inspections in the central county cities. T: \Source Control \Potter \CWP \PPR6- 19- 03b.doc 6/11/03 11:35 AM Page 2 of 2 rr► 9 0 • n o ti..t o �i..f =3 rD w f D V I =3 l 1 n r) n (D 3 U'' 3 3 Lo n _ un o L C: n cl) 7 L 3 Q) m 0- • El O n C7 (n -• O rIlp cu n' =r 3 Cr FD ■ (n Cr V1� O =3 o � c� Q° 3 "7 CD O rr O 0. rTt' r1 O 1 T S f"r frt • 7 O O m O 70 n frt tQ �� O O r--r r" N �- � CD O -. O rt cn El �_ C7 (n -• O rIlp cu n' =r 3 Cr FD ■ (n Cr V1� O =3 n CD c� Q° 3 "7 CD O O 0. O O S f"r frt • 7 O m n n O r--r CD -. O rt cn 3 cn _0 mo O n C rt CD O� D N � O =3 Di rim — LC) CD CD < CD n =3 -h CD =3 -E�- CL N CD W =3 O _0 O CD O V) ❑ ^ O 3 rim N CD o � CD O F" W %al 1-1 �z � n m O �G CD O <. 3 O 3 U F-r O O � O O � O � W, CD rt n O CD X CD I O W i • Central Contra Costa San. _ary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 19, 2003 No.: 10.a. BUDGET AND FINANCE Type of Action: BUDGET ADOPTION Subject: APPROVE A RESOLUTION TO ADOPT THE 2003 -2004 STAFFING PLAN, AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF - INSURANCE FUND BUDGETS AS COMPRISING THE 2003 -2004 DISTRICT BUDGET Submitted By: Debbie Ratcliff Initiating Dept. /Div.: Administrative /Finance & Accounting REVIEWED AND RECOMMENDED FOR BOARD ACTION: i D. Ratcl' General ISSUE: The 2003 -2004 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets are submitted for adoption by the Board of Directors. RECOMMENDATION: Approve a resolution to adopt the 2003 -2004 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets, as comprising the 2003 -2004 Central Contra Costa Sanitary District Budget. FINANCIAL IMPACTS: The Sewer Service Charge will be increased by $24 for the 2003 -2004 Fiscal Year, of which $11 will be allocated to Operations and Maintenance and $13 will be allocated to the Sewer Construction Fund. The $24 increase in the Sewer Service Charge will generate approximately $3,700,000 in additional revenue. ALTERNATIVES /CONSIDERATIONS: Various considerations were discussed with the Board at both the January 2003 Financial Planning workshop and at the Budget workshop on May 22, 2003. BACKGROUND: The 2003 -2004 Operations and Maintenance, and Self- Insurance Fund Budgets were approved by the Board of Directors on June 5, 2003. The Capital Improvement Budget and the 2003 -2004 Equipment Budget were approved at the May 8, 2003 and April 17, 2003 Board Meetings respectively. The Staffing Plan was approved at the May 8, 2003 Board Meeting. A copy of the resolution adopting the 2003 -2004 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, and Self- Insurance Fund Budgets is attached. Page 1 of 3 &\ADMIMPOSPAPEMBudget Adoption 06- 19- 03.doc POSITION PAPER Board Meeting Date: June 19, 2003 subject: APPROVE A RESOLUTION TO ADOPT THE 2003 -2004 STAFFING PLAN, AND THE EQUIPMENT, CAPITAL IMPROVEMENT, OPERATIONS AND MAINTENANCE, AND SELF - INSURANCE FUND BUDGETS AS COMPRISING THE 2003 -2004 DISTRICT BUDGET RECOMMENDED BOARD ACTION: Approve a resolution to adopt the 2003 -2004 Staffing Plan, Equipment, Capital Improvement, Operations and Maintenance, and Self - Insurance Fund Budgets, as comprising the 2003 -2004 Central Contra Costa Sanitary District Budget. Page 2 of 3 SMDMIMPOSPAPER \Budget Adoption 06- 19- 03.doc RESOLUTION NO. A RESOLUTION ADOPTING THE 2003 -2004 CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET The District Board of the Central Contra Costa Sanitary District does hereby resolve as follows: THAT, the 2003 -2004 Central Contra Costa Sanitary District Budget, consisting of the Staffing Plan, Equipment Budget, Capital Improvement Budget, Operations and Maintenance Budget, and Self- Insurance Fund Budget, be adopted; and THAT, payment from the Running Expense Fund to provide funding for the District's Self- Insurance Fund for 2003 -2004 would be required in the amount of $225,000. PASSED AND ADOPTED this 1 gth day of June 2003 by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District COUNTERSIGNED: County of Contra Costa, State of California Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. Alm District Counsel SAADMIN RATCLIFF\Resolution - Budget Adoption 6-19- 03.doc Page 3 of 3