HomeMy WebLinkAbout4/3/2003 AGENDA BACKUPCentral Contra Costa Sanitary District
.� BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 3, 2003 NO.: 4. a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF COMPLETION
Subject. ACCEPT CONTRACT WORK FOR THE HEADWORKS BYPASSING
IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7203, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept /Div.:
Munawar Husain, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
° �U
M. Husain B. Than W. Brennan A A. Farrell
General
ISSUE: Construction has been completed on the Headworks Bypassing
Improvements Project, District Project No. 7203, and the work is now ready for
acceptance.
RECOMMENDATION: Accept contract work.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of
Completion is required under California Civil Code, Section 3093.
BACKGROUND: Work completed under this project included the installation of a 48-
inch steel bypass pipe, 48 -inch magnetic flowmeter, pipe supports, handrails, stairs,
and an access road to the primary treatment area. Improvements also included
additional wall height at the Bypass Structure, associated relocation of existing covers
and lights, and modifications to existing actuators and piping.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $229,749 to N. E. Carlson Construction, Inc., on July 11, 2002. The
contractor was issued a Notice to Proceed, which was effective August 5, 2002, with a
required contract completion date of January 3, 2003. The District had beneficial use of
the work on January 13, 2003. The remaining items of work consist of punch -list items,
which do not affect the project acceptance.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $375,000. An accounting of the project costs will be provided to the
Board of Directors at project close -out.
L: \Position Papers \HUSAINOP7201doc Page 1 of 2
POSITION PAPER
Board Meeting Date: April 3, 2003
Subject: ACCEPT CONTRACT WORK FOR THE HEADWORKS BYPASSING
IMPROVEMENTS PROJECT, DISTRICT PROJECT NO. 7203, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
RECOMMENDED BOARD ACTION: Accept contract work for the Headworks
Bypassing Improvements Project, District Project No. 7203, by N. E. Carlson
Construction, Inc., and authorize the filing of the Notice of Completion.
Page 2 of 2
L: \Position Papers \HUSAIN \DP7203.doc
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 3, 2003 No.: 4.b. CONSENT CALENDAR
Type of Action: APPROVE MERIT INCREASE
Subject. APPROVE REGISTRATION DIFFERENTIAL SALARY MERIT
INCREASE FOR PROCESS CONTROL ENGINEER ALAN R. GRIEB
Submitted By.
Douglas J. Craig
Plant Operations Division Manager
Initiating Dept. /Div.:
Operations / Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Craig � J. Kellyc r,� C. Freitas
J
General
i
ISSUE: A registration differential salary merit increase requires approval by the`Board
of Directors.
RECOMMENDATION: Grant Process Control Engineer Alan R. (Randy) Grieb a
one -step increase in his base salary effective January 23, 2003.
FINANCIAL IMPACTS: One -step salary increase.
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: Randy Grieb is a Process Control Engineer in the Operations
Department, Plant Operations Division. The Memorandum of Understanding (MOU)
between the Management Support/Confidential Group and Central Contra Costa
Sanitary District provides for a salary merit increase for employees who achieve
registration or license as a Professional Engineer (PE) while employed by the District in
a position where the registration or license is not required. A PE license is required for
the position of Process Control Engineer, and Mr. Grieb has held a PE license in the
branch of Civil Engineering for the past 20 years, meeting the requirements of the
position. In addition to Mr. Grieb's duties, including treatment plant design,
construction, and operation, which require the professional level of judgment and skill of
a Registered Civil Engineer, he has taken on major responsibilities in the area of control
systems, particularly with the programmable logic controllers, the Supervisory Control
and Data Acquisition (SCADA) system, and the future replacement of the central
control system. Mr. Grieb has provided evidence that he has successfully passed the
required examination and now holds a license as a Professional Engineer in the Branch
of Control Systems (see Attachment 1). Mr. Grieb has consistently demonstrated his
ability and professional level of judgment and skill expected of a Professional Control
Systems Engineer. The PE license in Control Systems is not required for the position
S:\ Correspondence \POSPAPR\2003 \Grieb.doc Page 1 of 4
POSITION PAPER
Board Meeting Date: April 3, 2003
Subject: REQUEST APPROVAL
MERIT INCREASE
ALAN R. GRIEB
OF REGISTRATION DIFFERENTIAL SALARY
FOR PROCESS CONTROL ENGINEER
of Process Control Engineer, but as it states in the MOU, demonstrates his ability to
"assist in the accomplishment of District activities requiring a level of skills and
importance normally expected from a person with such registration or license."
RECOMMENDED BOARD ACTION: Grant Process Control Engineer Alan R. Grieb a
one -step increase in his base salary effective January 23, 2003, as the registration
differential salary merit increase provided for in the MOU.
Page 2 of 4
S: \Correspondence\POS PAP R\2003 \Grieb.doc
ATTACHMENT 1
Central Contra Costa Sanitary District
February 6, 2003
TO: BOARD OF DIRECTORS
VIA: DOUGLAS J. CRAIG
FROM: ALAN R. GRIEB, PROCESS CONTROL ENGINEER 1, \
SUBJECT: REQUEST FOR APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT
INCREASE
I am pleased to inform you that I have been notified by the Board for Professional
Engineers that I have successfully passed the recent Professional Engineer examination.
Attached is their January 23, 2003 letter sent as evidence that I now hold a valid license
as a Professional Engineer in the Branch of Control Systems. The Memorandum of
Understanding between the Management Support /Confidential Group and Central Contra
Costa Sanitary District provides for a salary merit increase for employees who achieve a
license as a Professional Engineer (PE) while employed in a position not requiring such
license. I have held a PE license in Civil Engineering for the past 20 years meeting the
requirements of my position. During the past 20 years I have worked on many treatment
plant projects requiring my skills as a Registered Civil Engineer including incinerator
start -up and modification, centrifuge replacement, hydraulic expansion, lime addition
system, filter plant rehabilitation, and UV disinfection system, to name a few. In addition,
I have taken on more responsibility in the area of Control Systems and have become a
primary resource for the programmable logic controller system throughout the treatment
plant. Since I have added this knowledge to my areas of expertise I decided to acquire a
PE license in Control Systems. The PE license in Control Systems is not required for my
position but, as it states in the MOU, demonstrates my ability to "assist in the
accomplishment of District activities requiring a level of skills and importance normally
expected from a person with such registration or license."
I respectfully ask your consideration of my request for approval of a registration
differential salary merit increase as provided for by the MOU.
Approved by:
James M. Kelly
Director of Operations
S: \Process Control\Grieb \2003 \registration differential.doc Page 3 of 4
STATE OF CALIFORNIA -STATE AND CONSUMER SERV AGENCY GRAY DAVIS, Governor
.�, BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS
2535 Capital Oaks Drive, Suite 300, Sacramento, CA 95833 -2944
Mailing Address: P.O. Box 349002, Sacramento, CA 95834 -9002 DePartrnent of
Telephone: (916) 263 -2222 Calnet: 8-435 -2222 Consumer Affairs
Fax: (916) 263 -2246 or (916) 263 -2221
Board Internet Address: http: / /www.dca.ca.gov /pels
01/23/2003 ID: 44295
Branch: Control Systems
ALAN R. GRIEB
3618 LINDERO DR
CONCORD, CA 94519
CONGRATULATIONS!
We are pleased to inform you that you have successfully passed the recent Professional Engineer
examination. This letter will serve as temporary evidence that you now hold a valid license as a
Professional Engineer. A formal certificate, which will include your license number, will be prepared
and mailed to you within four to six weeks.
Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and
Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects
that are your responsibility. These Rules can be found on our website at
www.dca.ca.gov /pels /laws.htm
Rule 407 - Fees
Rule 411 - Seal and Signature
Rule 412 - Address Change
Rule 415 - Practice within Area of Competence
Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is
required. A renewal notice will be mailed to you several weeks before the expiration date of your
Professional Engineer license. If you do not receive a renewal notice, you are still responsible for
renewing your license. You can expect your first renewal notice within 90 days of this letter.
If you wish to order a seal or stamp, you may purchase one from any stationary store or rubber
stamp company. Please note that some Engineers are required to seal, stamp and sign any plans,
specifications, or reports prepared by them, or under their direction. Board Rule 411 provides
specific criteria on seals.
Notices and newsletters from the Board Office cannot reach you unless we have your current
mailing address. Board Rule 412 requires you to advise us in writing of any address changes within
30 days after the effective date of the address change.
EXAMINATION AND LICENSING STAFF
Page 4 of 4
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 3, 2003 No.: 5.a. H EAR I NGS
Type of Action: CONDUCT PUBLIC HEARING
Subject. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AND
CONSIDER ADOPTION OF A PROPOSED ORDINANCE TO AMEND CHAPTER
9.08 OF THE DISTRICT CODE REGARDING REQUIREMENTS FOR BACKWATER
OVERFLOW PREVENTION DEVICES
Submitted By: Initiating Dept. /Div.:
Jarred Miyamoto -Mills Engineering /Environmental Services
Principal Engineer
REVIEWED �ANNDD RECOMMENDED FOR BOARD ACTION:
v
W
J. Miyamoto -Mills C. Swanson A. Farrell K. rrf Charle yane�r
General
ISSUE: The District Code requires that the Board of Directors conduct a public hearing
prior to considering adoption of an ordinance to amend the Code. Proper notice for the
public hearing calendared for today's Board meeting have been posted and published
in the Contra Costa Times.
RECOMMENDATION: Conduct a public hearing to receive comments on and consider
adoption of a proposed ordinance to amend Chapter 9.08 of the District Code regarding
requirements for Backwater Overflow Prevention Devices (see Attachment 1). Adopt
the proposed ordinance.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: After conducting the public hearing, the Board
can adopt or decline to adopt the proposed ordinance.
BACKGROUND: Backwater Overflow Prevention Devices effectively protect homes
and businesses from wastewater overflows when downstream blockages occur. The
District Code currently requires that these devices be installed whenever a new
connection to the District's public sewer is made and whenever a side sewer is altered,
extended or repaired. The proposed ordinance would amend the District Code to clarify
responsibilities for location and maintenance of Backwater Overflow Prevention
Devices, require installation of a Backwater Overflow Prevention Device whenever a
property is sold, and would establish procedures for property owners to request
exceptions to the requirements.
T:\Admin \Miyamoto -Mills \Ordinances \BOPD PP re date.doc Page 1 of 8
POSITION PAPER
Board Meeting Date: April 3, 2003
Subject: SET APRIL 3, 2003 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC
HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A
PROPOSED ORDINANCE TO AMEND CHAPTER 9.08 OF THE DISTRICT CODE
REGARDING REQUIREMENTS FOR BACKWATER OVERFLOW PREVENTION
DEVICES
Specifically, the proposed amendment would make it clear that property owners are
responsible to:
• Confirm that existing backwater overflow prevention devices are installed at an
elevation that protects their property from damage;
• Adjust the elevation of existing backwater overflow devices when improvements
on the property result in the device being at an improper elevation;
• Properly install a backwater overflow prevention device when making a new
connection to the District's sewer system;
• Properly install a backwater overflow prevention device when a repair is made to
a side sewer that lacks a device;
• Properly install a backwater overflow prevention device when property lacking a
device is sold;
Property owners who fail to do these things would be responsible for all damage that
results from missing or improperly installed backwater overflow prevention devices.
A process for property owners to request exception from the requirements is also
provided in the proposed Code amendment. Anyone granted an exception would
assume the risk for property damage from a sewage overflow event,
It is recommended that the effective date for the amended Code provisions be July 1,
2003. The time between the Board's passage of the ordinance and the effective date
will be used to (1) publish the Ordinance as required by law; and (2) conduct an
outreach program including the preparation and distribution of notices and educational
material to:
• Realtors
• City and County Building Permit and Inspection Officials
• Title Companies
• Structural, Pest Control and Home Inspection Companies
T:\Admin\Miyamoto -Mills \Ordinances \BOPD PP re date.doc Page 2 of 8
POSITION PAPER
Board Meeting Date: April 3, 2003
subject: SET APRIL 3, 2003 AT 2:00 PM AS THE DATE AND TIME FOR A PUBLIC
HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A
PROPOSED ORDINANCE TO AMEND CHAPTER 9.08 OF THE DISTRICT CODE
REGARDING REQUIREMENTS FOR BACKWATER OVERFLOW PREVENTION
DEVICES
• Plumbers and other Contractors
• Plumbing Supply Wholesalers and Retailers
This approach will demonstrate that an appropriate effort was mounted to inform the
public about the potentially onerous consequences of choosing to risk going without the
protection afforded by properly installed backwater overflow prevention devices.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on
and consider adoption of a proposed ordinance to amend Chapter 9.08 of the District
Code regarding requirements for Backwater Overflow Prevention Devices. Adopt the
proposed ordinance.
T:Wdmin \Miyamoto -Mills \Ordinances \BOPD PP re date.doc Page 3 of 8
Attachment 1
ORDINANCE NO.
AN ORDINANCE TO AMEND DISTRICT CODE CHAPTER 9.08 TO CLARIFY
RESPONSIBILITIES FOR INSTALLATION AND MAINTENANCE OF BACKWATER
OVERFLOW PREVENTION DEVICES
WHEREAS, the Board of Directors set April 3, 2003 at 2:00 p.m. as the date and
time for a public hearing to receive comments on and consider adoption of this
ordinance to amend Chapter 9.08 of the District Code regarding requirements for
backwater overflow prevention devices and a process for applying for exceptions to the
requirements; and
WHEREAS, at the time and place for which notice was given, the Board of
Directors conducted a public hearing on the proposed ordinance and all interested
parties were given an opportunity to be heard, and thereupon, the hearing was closed;
and
WHEREAS, the Board of Directors duly considered all oral and documentary
evidence; and
WHEREAS, the Board of Directors has determined that it is in the best interest of
the health and safety of District property owners to adopt an Ordinance to amend
Chapter 9.08 of the District Code regarding requirements for Backwater Overflow
Prevention Devices.
NOW THEREFORE the Board of Directors does ordain as follows:
Section 1. Chapter 9.08.030 of the District Code shall be amended as follows:
9.08.030 Purpose of Requirement of Backwater Overflow Prevention Device.
When stoppages occur in sanitary sewers, there exists the potential of public and
private adverse health impacts and damage to property resulting from the possibility of
sewage overflow and back - flooding on public and private property. It is the purpose of
Chapter 9.08.040 to protect the health and safety of residents of the District and to
minimize the possibility of damage to property by requiring the proper installation and
maintenance of backwater overflow prevention devices pursuant to the directives of the
District's standard specifications.
Page 4 of 8
Ordinance No.
An Ordinance to Amend the District Code Chapter 9.08 to Clarify
Responsibilities for Installation and Maintenance of Backwater
Overflow Prevention Devices
Page 2of5
Section 2. Chapter 9.08.040 of the District Code shall be amended as follows:
9.08.040 Responsibility for Backwater Overflow Prevention Devices. All
property owners shall be responsible for installing and maintaining backwater overflow
prevention devices on side sewers that are connected or are intended for connection to
the District sewer system, as required by the following provisions. In this Code, the
term "backwater overflow prevention device" includes both Backwater Overflow Devices
and Backwater Check Valves and Shutoff Systems, and any other devices the District
may approve for such purposes. All backwater overflow prevention devices shall
comport with the District Standard Specifications and shall be maintained so as to
provide for their continuing function as designed.
9.08.040.1 New Side Sewer Installations or Alterations or Repairs or Repairs to
Existing Side Sewer Installations. No person shall install, alter, or repair a side sewer
that is connected or is intended for connection to the District sewer system without
installing a backwater overflow prevention device of the type and in the manner
prescribed in the District's Standard Specifications and any permit requirements as
required by Title 5 of this Code.
9.08.040.2 Sale of Property with Side Sewer Connection to the District Sewer
system. No person shall sell, or transfer ownership (other than to a family trust) of
property having a side sewer connected to the District sewer system that does not have
a backwater overflow prevention device of the type as prescribed in the District's
Standard Specifications. If no side sewer backwater overflow prevention device in
service at the time of the sale or transfer, such a device shall be properly installed prior
to occupancy by new owner or new owner's tenant. Nothing in this Section prevents the
purchaser(s) and the seller(s) from sharing the costs of installing a backwater overflow
prevention device among them. Exceptions to this requirement are contained in Section
9.08.041.
9.08.040.3 Maintenance Requirements. All backwater overflow prevention devices
shall comport with the District Standard Specifications and be maintained so as to
provide for their continuing function as designed. All backwater overflow prevention
devices shall be accessible for inspection and repair at all times and shall be free from
any obstructions, including, but not limited to, rocks, soil, vegetation, grass, trees,
bushes, plants, landscaping, concrete, asphalt or other ground coverings that may
impair the function of and accessibility to the devices.
9.08.040.4 Elevation Requirements. All backwater overflow prevention devices
shall be installed at an elevation that protects the property from damage. It is the
Page 5 of 8
Ordinance No.
An Ordinance to Amend the District Code Chapter 9.08 to Clarify
Responsibilities for Installation and Maintenance of Backwater
Overflow Prevention Devices
Page 3 of 5
property owner's responsibility to confirm the backwater overflow prevention device is at
the proper elevation. If any subsequent improvements to the property results in the
backwater overflow prevention device being at an improper elevation, the property
owner shall adjust the backwater overflow prevention device to the proper elevation.
Should it be determined that property damage is the result of a backwater overflow
prevention device located at an improper elevation, the property owner shall be
responsible for any such damage.
9.08.040.5 Failure to follow the backwater protection device requirements. Any
property owner whose property has a defective or improperly installed backwater
overflow prevention device shall be responsible for all damage that may result from
failure of a backwater overflow prevention device to prevent such damage. Further,
failure to follow the requirements for the backwater overflow prevention devices found
herein and in the District Standard Specifications shall constitute a violation of this
Code, which will subject the responsible party to all remedies available to the District,
including cessation of service and/or fines.
Section 3. Chapter 9.08.041 shall be added to the District Code as follows:
9.08.041.1 Finding Regarding Exceptions to Requirement for Backwater
Overflow Prevention Devices. The District finds, in Chapter 9.08.030, that backwater
overflow prevention devices are necessary to prevent overflow and back - flooding and to
protect the health, safety and property of District property owners. The District also
finds that installing a backwater overflow prevention device may be impracticable for
select residences where backwater overflow prevention devices were not installed when
the residence was first built. Thus, Section 9.08.041.2 provides the circumstances
when, though a backwater overflow prevention device is required, a property owner will
have the option to pursue an exception to the requirements to install the device.
Additionally, the District finds that failing to install a backwater overflow prevention
device poses a serious risk to the health, safety and property of District property
owners; hence, if a property owner chooses not to install a backwater overflow
protective device the property owner should bear all risk of liability arising from sewage
overflow or back - flooding caused by the failure to install such a device. The District and
its officer, agents and employees shall not be liable for any injury or death to any person
or damage to any property caused by the failure to install a backwater overflow
prevention device.
9.08.041.2 Exceptions to Requirement for Backwater Overflow Prevention
Devices; Waiver and Assumption of Liability. A property owner who is required to
install a backwater overflow prevention device under Chapter 9.08.040 to a residence
Page 6 of 8
Ordinance No.
An Ordinance to Amend the District Code Chapter 9.08 to Clarify
Responsibilities for Installation and Maintenance of Backwater
Overflow Prevention Devices
Page 4of5
previously connected to the District sewer system can choose to apply to the District for
an exception pursuant to this Section 9.08.041.2 not to install such a device if: (1)
installing the backwater overflow prevention device would be impracticable because the
existing side sewer runs under established landscaping, paving, or other such
immovable fixtures, and installing the device would be prohibitively expensive and
grossly out of proportion to the normal range of costs for installation of such devices; or
(2) the property owner can demonstrate some other compelling practical reason why
installing the device is not feasible or would not be appropriate for this specific setting.
If a property owner applies for an exception pursuant to this Chapter and the exception
is granted by the District, then the property owner expressly assumes the risk of all
damage related to any overflow or back - flooding that occurs. This Chapter shall not
apply to installation of side sewers to new residences.
9.08.041.2 Procedure for Obtaining Exception. A property owner seeking an
exception shall obtain and fill out an Application for Exception regarding installation of a
backwater overflow prevention device. The application shall describe clearly the
technical, cost, practical and /or aesthetic reasons why installation of such a device is
not possible or practical. The District shall review the application and grant or deny the
Application for Exception. If the Exception is granted, the property owner requesting the
exception shall execute a recordable document acknowledging the owner's assumption
of the risk and waiver of liability against the District for all overflows impacting the
property for which the exception is requested. Once executed the waiver and
assumption of risk shall be recorded with the Contra Costa County Recorder's Office so
as to become part of the property's chain of title.
Section 4. Severability.
1. If any provision of this Ordinance or application thereof to any person or
circumstance is held invalid by a court of competent jurisdiction, the remainder of the
Ordinance, including the application of such part or provision to other persons or
circumstances shall not be affected thereby and shall continue in full force and effect.
To this end, provisions of this Ordinance are severable.
2. The Board of Directors hereby declares that it would have passed each
section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof
irrespective of the fact that any one or more sections, subdivision, paragraph, sentence,
clause, or phrases are held unconstitutional, invalid or unenforceable.
Page 7 of 8
Ordinance No.
An Ordinance to Amend the District Code Chapter 9.08 to Clarify
Responsibilities for Installation and Maintenance of Backwater
Overflow Prevention Devices
Page 5 of 5
Section 5. Effective Date. Upon passage and publication of this ordinance or a
summary thereof, pursuant to Health & Safety Code §§ 6490 and 6491.3, this
Ordinance shall take effect on July 1, 2003.
PASSED AND ADOPTED this 3rd day of April 2003, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
ABSTAIN: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary
Central Contra Costa Sanitary District
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
624898v1; 802 -001
Page 8 of 8
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Board Meeting Date: April 3, 2003
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Type of Action: RECEIVE STAFFING PLAN
POSITION PAPER
No.: 8.a. HUMAN RESOURCES
Subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2003 -2004
Submitted By:
Cathryn Freitas, Human Resources
Manager
Initiating Dept. /Div.:
Administrative /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
C. Freitas R. Musgraves
Charles
General
6
ISSUE: Staff has analyzed its personnel needs for Fiscal Year 2003 -2004 and is submitting
its requests for Board consideration at the April 3, 2003, Board Meeting. Board approval
is scheduled for the May 8, 2003, Board Meeting.
RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2003 -2004.
FINANCIAL IMPACTS: The proposed Staffing Plan would decrease annual salary costs by
< $198,486 > .
ALTERNATIVES /CONSIDERATIONS: Do not approve this Staffing Plan; or modify this
Staffing Plan.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal Year
2003 -2004. The Staffing Plan includes departmental overviews, personnel actions taken
during Fiscal Year 2002 -2003 to date, requested changes and their justifications, new job
classification descriptions, and organizational charts reflecting current staffing and
proposed changes.
The attached summary sheet highlights the effect of each department's staffing requests
on the number of total authorized positions in the District and the costs in salaries and
benefits. As shown in the summary, the total number of authorized regular positions in
the District will be two less than last year. Seven Co -op student positions are requested
for the Fall of 2003 which is one less than last year and eight Co -op student positions are
requested for the Spring of 2004 which is the same as last year.
3/11/03
H: \BUDGET \Budget 2003 - pp.wpd Page 1 of 4
POSITION PAPS -H
Board Meeting Date: April 3, 2003
Subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2003 -2004
The salaries and wages in the 2003 -2004 O & M Departmental Budgets will increase from
the previous year due to any cost -of- living salary adjustments and any merit and longevity
increases scheduled in 2003 -2004. Staff is recommending the salaries for Co -ops remain
at $18.00 an hour.
The Staffing Plan was reviewed by the Personnel Committee at their March 13, 2003,
meeting. District staff will meet and confer with the appropriate bargaining units on
those items that are applicable prior to the Board adopting the budget.
The departmental requests for positions are as follows:
E__•
1. Delete one Safety and Risk Manager (M -33, $7,016.72 - $8,528.88)
position.
2. Delete one Safety and Risk Management Specialist (S -75, $5,713.76 -
$6,917.72) position and add one Safety and Risk Management
Administrator (S -77, $5,987.64 - $7,254.87) position and adopt the
new job classification description. Reclassify Safety and Risk
Management Specialist Kim Greer to Safety and Risk Management
Administrator.
3. Delete one Senior Building Maintenance Technician (G -65, $4,474.90 -
$5,423.12) position.
4. Change the title on the job classification description of Accounting
Supervisor to Finance Administrator.
5. Modify the salary range for Human Resources Analyst from S -69
($4,951.54 - $5,987.64) to S -72 ($5,318.44 - $6,438.47) and adopt
the revised job classification description.
6. Modify the salary range for Human Resources Assistant from S -60
($3,995.61 - $4,831.39) to S -64 ($4,392.16 - $5,318.44) and adopt
the revised job classification description.
7. Adopt the revised job classification descriptions for Risk Management
Technician and Operations Safety Specialist.
3/26/03
H: \BUDGET \Budget 2003 - pp.wpd Page 2 of 4
POSITION PAPER
Board Meeting Date: April 3, 2003
subject: RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2003 -2004
Collection System Operations
None.
Plant Operations
8. Delete one Electrical Technician (G -69, $4,929.58 - $5,960.47) position.
9. Add one Maintenance Planner (G -71, $5,164.71 - $6,253.75) position
and adopt the revised job classification description. Reclassify Electrical
Technician Mark Cavallero to Maintenance Planner.
10. Authorize underfilling one Maintenance Technician III, Mechanical with
a Plant Operator 1/11, III, or Trainee.
11. Delete two Engineering Assistant III (G -69, $4,929.58 - $5,960.47)
positions.
12. Add two Senior Engineering Assistant (G -72, $5,295.16 - $6,410.04)
positions. Reclassify Engineering Assistant III's Alan Siegle and Ricardo
Hernandez to Senior Engineering Assistant.
Secretary of the District
None
13. Authorize the hiring of students to fill seven Co -op positions in the Fall
of 2003 and eight Co -op positions in the Spring of 2004.
Receive and consider the Staffing Plan for Fiscal Year 2003 -2004 herein identified by
items 1 - 13. The Staffing Plan will be submitted for final approval at the May 8,
2003, Board Meeting.
3/11/03
HABUDGET \Budget 2003 - pp.wpd Page 3 of 4
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Central Contra Costa Saidtary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 3, 2003 No.: 8. b. HUMAN RESOURCES
Type of Action: HUMAN RESOURCES
Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
Submitted By:
Cathryn Freitas, Human Resources
Manager
Initiating Dept. /Div.:
Administrative /Human Resources
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
. Freitas R. Musgraves
Chailes W.
General M,
ISSUE: District staff has assessed its needs for seasonal employees in 2003.
RECOMMENDATION: Approve the hiring of twenty -five students for seasonal employment.
FINANCIAL IMPACTS: The proposed seasonal staffing will cost approximately $177,580.
ALTERNATIVES /CONSIDERATIONS: Do not approve the hiring of twenty -five students for
seasonal employment; or approve hiring fewer students.
BACKGROUND: Each year, the District hires students during the summer months for
seasonal maintenance, vacation relief, cleanup, and special projects; and during the school
year or semester breaks for additional assistance. Authorization was given for twenty -
four student positions last year. Approval is requested for twenty -five seasonal positions
in Fiscal Year 2003 -2004.
It is recommended that the hourly rates for seasonal employees remain the same as last
year:
Clerical, Laborer (No experience necessary) $12.00
Technical (Drafting, Graphic Design) $13.50
Professional (Chemist, Engineering) $15.50
*For every year a student returns, add $1.00 per hour to a maximum of three additional summers. For
example, a student laborer who has worked here for the past two summers would receive $14.00 per
hour this summer. The extra dollar an hour recognizes the experience and serves as an incentive for
returning students.
3/10/03
H: \BUDGET \Summer 2003 - pp.wpd Page 1 Of 2
POSITION PAPER
Board Meeting Date: April 3, 2003
Subject: AUTHORIZATION TO HIRE SEASONAL EMPLOYEES
Department Directors will be prepared to answer any questions regarding the following
requests:
rte:
The Administrative Department is requesting one summer student position in 2003 -2004;
one less than requested last year. The position is located in Communication Service for
technical support.
The Plant Operations Division is requesting twenty -one students, an increase of two over
last year. Seven of the summer student laborer positions will provide vacation coverage
in Buildings and Grounds and do seasonal maintenance. The Plant is also requesting two
relief positions in the Laboratory, one drafter, one clerical, two shop assistants, one
laborer to assist the maintenance staff, one Web development assistant to help build the
Operations Department's information site on the District's Intranet, and two Engineering
Assistants to assist the Process Control and the Plant Maintenance Sections. In addition,
the Collection System Operations Division is requesting one laborer position to do building
and grounds maintenance, one clerical position to provide vacation coverage, and two
laborers at the Pumping Stations.
The Engineering Department requests authorization to hire two engineering assistant
summer student positions. This is one more position than last year's request. One position
will be assigned to the District's Planning Section assisting in collection system piping
inventory and database work, the other position will be assigned to the Capital Projects
Division working on design projects for the collection system.
The Secretary of the District is requesting one student to assist with records
management, large projects, switchboard backup, and vacation relief. This is one less
position than requested last year.
RECOMMENDED BOARD ACTION
seasonal employment.
3/10/03
HABUDGMSummer 2003 - pp.wpd
Authorize the hiring of twenty -five students for
Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 3, 2003 No.: 12.a. BUDGET AND FINANCE
Type of Action: AUTHORIZE VEHICLE PURCHASE
satoct: AUTHORIZE PURCHASE OF ADDITIONAL VEHICLE ON CURRENT 2002 - 2003
EQUIPMENT BUDGET
Submitted By: Initiating Dept. /Div.:
Donald R. Rhoads, Field Operations Operations /Collection System Operations
Superintendent Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
*Ge.reral �.
D. Rhoads . Pearl J. Ke y A. Farrell Batts,
nag
ISSUE: Board approval is needed to make purchases greater than $5,000 not speciftd in
the approved Equipment Budget for FY 2002/2003.
RECOMMENDATION: Authorize purchase of an additional vehicle on current 2002 -2003
Equipment Budget.
FINANCIAL IMPACTS. the approved vehicles in the FY 2002 -2003 Equipment Budget
have been purchased and there is $22,800 remaining in allocated funds. This expenditure
for an additional vehicle, if approved, will cost $22,724. Therefore, this purchase will not
cause the approved budget to be exceeded.
ALTERNATIVES /CONSIDERATIONS: Do not authorize approval; do not purchase an
additional vehicle.
BACKGROUND: The approved 2002 -2003 Equipment Budget included two sedans and
eight light trucks. The total amount budgeted for these purchases was $226,000. Our
Purchasing Division was able to secure all the approved vehicles at a significant cost
savings, leaving $22,800 remaining in the vehicle account.
This year the Board approved two Pumping Station Supervisor positions which were filled
subsequent to approval of the current vehicle request in the Equipment Budget. This
personnel action created a need for an additional vehicle in a high mileage application. The
purchase of an additional truck for this application is recommended using the excess funds
saved from the approved vehicle allocation.
RECOMMENDED BOARD ACTION: Authorize purchase of an additional vehicle on current
2002 -2003 Equipment Budget.
3/26/03
Page 1 of 1