HomeMy WebLinkAbout2/6/2003 AGENDA BACKUPCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No.: 4.a. CONSENT CALENDAR
Type of Action: ACCEPT GRANTS OF EASEMENT AND AUTHORIZE RECORDING
Subject. ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS AND
GRANTS OF EASEMENT WITHIN THE ROSSMOOR DEVELOPMENT, PHASE 7,
DP 5502
Submitted By: David Baldi, Senior Initiating Dept /Div.: Engineering /Capital Projects
Engineering Assistant
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Baldi rFMd&i W. r nnan
General
ISSUE: Board of Directors action is required to transfer existing sanitary sewers from
the privately maintained Rossmoor system to the District's public sewer system.
RECOMMENDATION: Adopt resolutions accepting public sewer improvements and
Grants of Easement for District Project No. 1001, Parcels 134, 136, 137, 141, 142, 144,
145, 146, 147, 148, and 149, and authorizing staff to record the Grants of Easements
with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None.
AUERNATIVES /CONSIDERATIONS: Not Applicable. Filing the easement
documents is part of the agreement between the District and Rossmoor.
BACKGROUND: The agreement between Rossmoor and the Central Contra Costa
Sanitary District (CCCSD) provides for the improvement and transfer of portions of the
Rossmoor sanitary sewer system to CCCSD. The agreement formalizes a process by
which sewers with diameters of six (6) inches and greater would become publicly
maintained. To date, seven (7) phases of this project have been completed. The 10-
foot wide easements being submitted represent those sewer lines that have been
completed under Phase 7 work. The parcel designations and grantors of the
easements that are being accepted now can be found in the following table:
134
Fourth Walnut Creek Mutual
136
Second Walnut Creek Mutual
137
Walnut Creek Mutual Number 8
141
First Walnut Creek Mutual
142
First Walnut Creek Mutual
I: \Construction \Position Papers\2003 \BaldiPPDP5502.doc Page 1 of 20
POSITION PAPER
Board Meeting Date: February 6, 2003
subiect:: ADOPT RESOLUTIONS ACCEPTING PUBLIC SEWER IMPROVEMENTS AND
GRANTS OF EASEMENT WITHIN THE ROSSMOOR DEVELOPMENT, PHASE 7,
DP 5502
144
Golden Rain Foundation
145
First Walnut Creek Mutual
146
First Walnut Creek Mutual
147
Golden Rain Foundation
148
Mutual 29
149
Second Walnut Creek Mutual
Once the easements are accepted by the Board of Directors, staff will record them.
The sewers within the easements will become part of CCCSD's public sewer system
upon the Board's action.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 18.6, since it involves a
minor alteration in land use limitations. Approval of this project will establish the Board
of Directors' independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting public sewer
improvements and Grants of Easements for Rossmoor Development Project, Phase 7,
District Project No. 1001, Parcels 134, 136, 137, 141, 142, 144, 145, 146, 147, 148,
and 149, and authorizing staff to record the Grants of Easement with the Contra Costa
County Recorder.
I: \Construction \Position Papers\2003 \BaIdiPPDP5502.doc Page 2 of 20
Central Contra Costa Attachment
Sanitary District EASEMENT LOCATION MAP
' ROSSMOOR SEWER IMPROVEMENT PROJECT
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No-: 4. b. CONSENT CALENDAR
Type of Action: SET HEARING DATE
Subject: ESTABLISH MARCH 6, 2003, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE EL PINTADO ROAD CONTRACTUAL
ASSESSMENT DISTRICT NO. 2002 -8
Submitted By: Initiating Dept. /Div.:
Russell B. Leavitt, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD A CITION. lq�
'V� U`
R. Leavitt . Swanson A. Farrell Ch arles
General Mai
ISSUE: A public hearing is required to establish the El Pintado Road Contractual
Assessment District (CAD) No. 2002 -8. A public hearing is also required to create an
assessment district pursuant to the procedure adopted under Proposition 218, which
amended the California Constitution, Article XIII D, Section 4.
RECOMMENDATION: Establish March 6, 2003, as the date for a public hearing regarding
El Pintado Road CAD No. 2002 -1 pursuant to California Constitution, Article XIII D,
Section 4, and Streets and Highways Code, Sections 5898.20 and 5898.24.
FINANCIAL IMPACTS: There are minor costs for publishing a legal notice advertising the
public hearing and for staff preparation and attendance. These costs eventually will be
paid by the CAD participants.
ALTERNATIVES /CONSIDERATIONS:
1. Select a later date for the public meeting - This would delay the CAD proceedings
since the holding of a public hearing is required by law.
2. No action by the Board - No action will delay the CAD proceedings indefinitely.
BACKGROUND: On September 5, 2002, the Board of Directors adopted a resolution of
intention to create El Pintado Road CAD No. 2002 -8 for the purpose of installing sewer
improvements on El Pintado Road in Danville (see Attachment 1). The proposed El Pintado
Road CAD No. 2002 -8 complies with the revised CAD policy approved at the February 1,
2001 Board of Directors meeting. Eight properties could be served by a El Pintado Road
public sewer. As required by Proposition 218, an Engineer's Report estimating
assessments for properties within the CAD is being prepared. It is now appropriate to
schedule a public hearing to offer interested parties the opportunity to comment on the
4/27/01
T: \TP_Planning \Leavitt \CADS \EI Pintado \Set Hearing Date - Contract PP.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: February 6, 2003
Subject: ESTABLISH MARCH 6, 2003, AS THE DATE FOR A PUBLIC HEARING TO
CONSIDER THE ESTABLISHMENT OF THE EL PINTADO ROAD CONTRACTUAL
ASSESSMENT DISTRICT NO. 2002 -8
proposed assessments and related issues. A resolution has been prepared and is
attached, which, if adopted, will set the date of the public hearing for March 6, 2003.
RECOMMENDED BOARD ACTION: Establish March 6, 2003, as the date for a public
hearing regarding El Pintado Road CAD No. 2002 -8 pursuant to California Constitution,
Article XIII D, Section 4, and Streets and Highways Code, Sections 5898.20 and
5898.24.
4/27/01
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Page 3 of 5
RESOLUTION NO. 2003-
RESOLUTION SETTING HEARING OF PROTESTS ON
EL PINTADO ROAD CONTRACTUAL ASSESSMENT DISTRICT
(CAD NO. 2002 -8)
WHEREAS, on September 5, 2002, this Board of Directors adopted Resolution
2002 -068 expressing the intent of the District to proceed with El Pintado Road
Contractual Assessment District (CAD) No. 2002 -8 for the purpose of installing sewer
improvements on El Pintado Road in Danville; and
WHEREAS, at the direction of this Board of Directors, Curtis W. Swanson,
Environmental Services Division Manager, as Engineer of Work for improvement
proceedings for El Pintado Road CAD No. 2002 -8, Central Contra Costa Sanitary
District, Contra Costa County, California, has prepared a report described in Section
5898.22 of the Streets and Highways Code (Municipal Improvement Act of 1911); and
WHEREAS owners of each affected parcel will be provided written notice of the
proposed assessment and ballot to indicate approval or opposition of the assessment
pursuant to the procedures required by California Constitution Article XIII D, Section 4,
as amended by Proposition 218;
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District resolves:
1. This Board sets 2 p.m. on March 6, 2003, at the Meeting Room of the
Board of Directors, 5019 Imhoff Place, Martinez, California, as the time
and place for hearing protests to the proposed improvements and the
creation of the proposed Contractual Assessment District and
assessment.
4/27/01
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2. The Secretary of the District is directed to publish, post, and mail the
notices of improvement required by the Municipal Improvement Act of
1911, and to file an affidavit of compliance. The notice shall be
published in the CONTRA COSTA TIMES not later than twenty (20) days
before the date of the hearing.
PASSED AND ADOPTED this 6th day of February, 2003, by the Board of
Directors of the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
4/27/01
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No.: 4.c. CONSENT CALENDAR
Type of Action: HUMAN RESOURCES
Subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISTRICT'S GRIEVANCE PROCEDURE
Submitted By: initiating Dept. /Div.:
CATHRYN R. FREITAS, HUMAN Administration/ Human Resources
RESOURCES MANAGER
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
✓"`nor
C. Freitas K KVsgraves
Charles Bat ,
rles/
General Mangger
ISSUE: When a grievance has been appealed to the Board level, the Board must employ
a neutral third party to hear the matter and recommend action to the Board in accordance
with the Memorandum of Understanding (M.O.U.) between the District and the CCCSD
Employees' Association, Public Employees' Union, Local One, Article III, Section, 2.5.
RECOMMENDATION: Authorize staff to secure the services of an arbitrator in accordance
with the District's grievance appeal procedures.
FINANCIAL IMPACTS: The District and the Union share the cost of the arbitrator and
court reporter for grievances. An estimated cost of these services is $2000 per day.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Engineering Assistant III (Right -of -Way) Ricardo Hernandez applied for the
position of Collection System Inspection Supervisor. Another employee, an Engineering
Assistant III (Inspection), was promoted to the Supervisor position in March, 2002. Mr.
Hernandez filed a grievance on August 5, 2002 with Engineering Department Director Ann
Farrell. Ms. Farrell heard the grievance and dismissed it as being untimely since the
M.O.U. requires that grievances must be filed within fifteen days of when the grievant
knew or should have known of the action in question. Mr. Hernandez appealed Ms.
Farrell's decision to the General Manager. He, too, found Mr. Hernandez's grievance to
be untimely and without merit. Mr. Hernandez is now appealing to the Board for the
services of an arbitrator.
In matters that are appealed to the Board, the M.O.U. states:
1/29/03
C:\ WPDocs \hernandez.pospprgriev1.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: February 6, 2003
subject: DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN
ACCORDANCE WITH THE DISTRICT'S GRIEVANCE PROCEDURE
"The Board shall employ a neutral third party to hear the matter and
recommend action to the Board. The District and the Union shall equally
share the cost. ... The Board may adopt, reject or modify the
recommendation of the appointed neutral third party. The decision of the
Board is the final action of the District."
The Board has received background information under separate cover.
RECOMMENDED BOARD ACTION: Authorize staff to secure the services of an arbitrator
in accordance with the District's grievance appeal procedures.
1/29/03
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Central Contra Costa Sanitary District
01) BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No.: 4.d. CONSENT CALENDAR
Type of Action: APPROVE MERIT INCREASE
subject: REQUEST APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT
INCREASE FOR ASSISTANT ENGINEER NATHAN W. HODGES
Submitted By: Initiating Dept. /Div.:
Ba T. Than, Senior Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
B. Than . Bre an A. Farrell
General
ISSUE: A registration differential salary merit increase requires approval by the Bo4d of
Directors.
RECOMMENDATION: Grant Assistant Engineer Nathan Hodges a one -step increase of his
basic salary effective January 23, 2003.
FINANCIAL IMPACTS: One step salary increase.
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND: Nathan W. Hodges is an Assistant Engineer in the Capital Projects
Division of the Engineering Department. This classification does not require registration
as a Professional Engineer. The Memorandum of Understanding (MOU) between the
Management Support /Confidential Group and Central Contra Costa Sanitary District
provides for a salary merit increase for employees who achieve registration or license as
Professional Engineer, Land Surveyor, or Certified Public Accountant while employed by
the District in a position not requiring such registration or license. Nathan W. Hodges has
provided evidence to his supervisors that he has passed all required examinations and is
now licensed as a Professional Engineer in California (see Attachment 1). Nathan has
consistently demonstrated his ability to assist in the accomplishment of the planning,
design, and construction activities of the District requiring the professional level of
judgment and skill expected of a Professional Engineer.
RECOMMENDED BOARD ACTION: Grant Assistant Engineer Nathan W. Hodges a one -
step increase of his basic salary effective January 23, 2003, as the registration differential
salary merit increase provided for in the MOU.
1/29/03
L: \Position Papers \Hodges \PE meritincreasempd Page 1 of 2
ATTACHMENT
STATE OF CALIFORNIA -STATE AND CONSUMER SERV AGENCY GRAY DAVIS. Govemor
BOARD FOR PROFESSIONAL ENGINEERS AND LAND SURVEYORS
2535 Capital Oaks Drive, Suite 300, Sacramento, CA 95833 -2944
Mailing Address: P.O. Box 349002, Sacramento, CA 95834 -9002 .
Telephone: (916) 263 -2222 Calnet: 8-435 -2222 RE �� _Q
Fax: (916) 263 -2246 or(916)263-2221
Board Internet Address: http: / /www.dca.ca.gov /pels
JAN 2 5 2 ^9 3
CCCSD CAPITAL PP C.IFCTS
01/23/2003
NATHAN W.HODGES
5019 IMHOFF PL
MARTINEZ, CA 94553
CONGRATULATIONS!
D: 3092
Branch: Civil
We are pleased to inform you that you have successfully passed the recent Professional Engineer
examination. This letter will serve as temporary evidence that you now hold a valid license as a
Professional Engineer. A formal certificate, which will include your license number, will be prepared
and mailed to you within four to six weeks.
Please refer to the California Code of Regulations (Board Rules) for Professional Engineers and
Land Surveyors (Title 16, Division 5, Sections 400 - 474.5) for information on the following subjects
that are your responsibility. These Rules can be found on our website at
www.dca.ca.gov /pels /laws.htm
Rule 407 - Fees
Rule 411 - Seal and Signature
Rule 412 - Address Change
Rule 415 - Practice within Area of Competence
Of particular importance is that all licenses are subject to renewal, and payment of a renewal fee is
required. A renewal notice will be mailed to you several weeks before the expiration date of your
Professional Engineer license. If you do not receive a renewal notice, you are still responsible for
renewing your license.
If you wish to order a seal or stamp, you may purchase one from any stationary store or rubber
stamp company. Please note that some Engineers are required to seal, stamp and sign any plans,
specifications, or reports prepared by them, or under their direction. Board Rule 411 provides
specific criteria on seals.
Notices and newsletters from the Board Office cannot reach you unless we have your current
mailing address. Board Rule 412 requires you to advise us in writing of any address changes within
30 days after the effective date of the address change.
EXAMINATION AND LICENSING STAFF
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No.: 5.a. HEARINGS
Type of Action: CONDUCT HEARING; ADOPT ORDINANCE
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES, TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO
PROPERTY WHICH COULD CONNECT TO DISTRICT PROJECT 5480 SEWERS
Submitted By: Initiating Dept. /Div.:
Jack Case, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
rv,",
i
J. Case J. Miyamoto -Mills C. Swanson A. Farrell 41e atts
nag
ISSUE: When a reimbursement fee is proposed for a property which could directly correct
to a "standard facility," the District Code requires that a public hearing be held prior to the
Board of Directors' consideration of the fee for adoption.
RECOMMENDATION: Conduct a public hearing to receive comments on the proposed
Ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees,
to establish a reimbursement fee applicable to property which could directly connect to
District Project 5480 sewers. Adopt the Ordinance.
FINANCIAL IMPACTS: An administrative charge to recover District costs is paid by the
installer for each fee collection transaction.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: Project sewers listed in the subject are "standard facilities," as defined
in the District Code. Certain individual property owners within the boundary of the project
area are the installers of these facilities. To fairly and equitably distribute the cost for
these facilities, the District Code provides for the installers to be reimbursed for the
proportion of cost allocable to other properties which connect to the sewers within 20
years of project acceptance by the District. Staff has drafted a proposed Ordinance
(Attachment 1) to establish a reimbursement fee for properties which connect to this
project's sewers. Exhibit A of Attachment 1 shows the location of the project and the
boundaries of properties which could directly connect to the project's sewers. The
proposed reimbursement fee will be collected from property owners within the boundary
of this area, if and when they connect their property to the sewer system. The collected
fee will be held in a separate account, and disbursed to the installers of the project.
WPosition Papers \Case \PubHear -Reimb Fees.wpd Page 1 of 7
POSITION PAPER
Board Meeting Date: February 6, 2003
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON A PROPOSED
ORDINANCE TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES, TO ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO
PROPERTY WHICH COULD CONNECT TO DISTRICT PROJECT 5480 SEWERS
The calculation of the proposed reimbursement fee is summarized in Exhibit B of
Attachment 1. This fee would be charged in addition to Capacity Fees (now $3,360 per
Residential Unit Equivalent) and other District charges, such as those for permits,
inspection and sewer service.
The District Code requires that reimbursement fees be adjusted at least annually to
account for the increase or decrease in value of the facilities due to inflation and
depreciation. These fees may also be adjusted to account for differences between
estimated and actual costs, and increases or decreases in the number of connections
which may connect to the facilities. However, once a particular property has connected
to the public sewer, and the fees have been paid, the District will not collect any
additional reimbursement fees for that connection, nor refund any excess reimbursement
fees which might otherwise be occasioned by these adjustments.
Appropriate notices have been posted, and published in the Contra Costa Times. In
addition, individual letter notices were mailed to the owners of all affected properties, as
required by the District Code.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the
proposed Ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement
Fees, to establish a reimbursement fee applicable to property which could directly connect
to District Project 5480 sewers. Adopt the Ordinance.
U: \Position Papers \Case \PubHear -Reimb Fees.wpd Page 2 of 7
ATTACHMENT 1
ORDINANCE NO.
AN ORDINANCE OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
TO AMEND DISTRICT CODE SECTION 6.20.300 SCHEDULE OF
REIMBURSEMENT FEES TO ESTABLISH A REIMBURSEMENT FEE
APPLICABLE TO PROPERTY WHICH COULD DIRECTLY CONNECT TO DISTRICT
PROJECT 5480 SEWERS
WHEREAS, the Central Contra Costa Sanitary District (District) Code Chapter 6.20
provides for reimbursement to installers of standard and special facilities from fees
charged property owners when they apply to connect their property to the public sewer
system; and
WHEREAS, District Code Chapter 6.20 provides for the establishment of reimbursement
accounts for constructed standard and special facilities; and
WHEREAS, District Project 5480 sewers, the location of which are shown on Exhibit A
of this Ordinance, incorporated in full herein by this reference, are standard facilities as
defined in District Code Chapter 6.20; and
WHEREAS, a reimbursement fee has been calculated by the method specified in District
Code Chapter 6.20, which calculation is summarized in Exhibit B of this Ordinance,
incorporated in full herein by this reference; and
WHEREAS, a properly noticed public hearing to receive comments on the proposed
reimbursement fee was conducted at the Board of Directors' regularly scheduled meeting
on February 6, 2003.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District
does ordain as follows:
Page 3 of 7
Ordinance No.
Page No.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO AMEND
DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO
ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PROPERTY WHICH COULD
DIRECTLY CONNECT TO DISTRICT PROJECT 5480 SEWERS
A reimbursement fee applicable to properties which connect directly to Project
5480 sewers designated on Exhibit A is hereby established. Said reimbursement
fee, which shall be consecutively added to District Code Section 6.20.300
Schedule of Reimbursement Fees, has been calculated in the manner set forth in
District Code Chapter 6.20 and shown in Exhibit B of this Ordinance. The
reimbursement fee for properties which directly connect to Project 5480 shall be
as follows:
District
Description of Facility
Allowable
Number
Reimbursemen
Project
Actual or
of
t Fee
Number
Estimated Cost
RUEs
5480
Canyon Road,
$126,905.06
4
$31,726.27
Lafayette
Section 2
The reimbursement fee set forth herein shall be administered, adjusted and
collected according to the provisions of District Code Chapter 6.20.
Section 3
Exhibits A, and B, hereto shall not be incorporated into the District Code; however,
copies of same shall be maintained in the District offices and made available for
inspection during the periods where the subject reimbursement fee is in effect.
Page 4of7
Ordinance No.
Page No.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT TO AMEND
DISTRICT CODE SECTION 6.20.300 SCHEDULE OF REIMBURSEMENT FEES TO
ESTABLISH A REIMBURSEMENT FEE APPLICABLE TO PROPERTY WHICH COULD
DIRECTLY CONNECT TO DISTRICT PROJECT 5480 SEWERS
Section 4
This Ordinance shall be a general regulation of the District and shall be published
once in the Contra Costa Times, a newspaper of general circulation within the
District, and shall be effective on the eighth calendar day following such
publication.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Sanitary District
on the 6th day of February, 2003, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Secretary of the District,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
APPROVED as to form:
Kenton L. Alm, Counsel for the District
Page 5of7
Page 6 of 7
EXHIBIT B
Reimbursement Fee Calculation
Project 5480, Canyon Rd, Lafayette
"Standard Facilitk' Reimbursement Cost
Construction
Engineering
District Fees
Number of Potential Connections to "Standard Facility"
4 Residential Unit Equivalents (RUE)
"Standard Facility" Reimbursement per Unit RUE=
$126,905.06 / 4 RUE _ $31,726.27 / RUE
$115,266.50
6,163.00
5.475.56
$126,905.06
Properties to which Standard Facility Reimbursement Fee may apply
Street Address
Assessor
Parcel Number
Number of
RUE per
Parcel
Installer
Waive
Fee
Potential
Fee
4115 Canyon Rd
249 - 050 -002
One
Yes
4123 Canyon Rd
249 - 080 -002
One
Yes
1198 Estates Dr
247 - 120 -003
One
Yes
1200 Estates Dr
247 -120 -004
One
Yes
Page 7of7
Central Contra Costa Sanitary District
/J a i ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No 7.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO D'ARCY &
HARTY CONSTRUCTION, INC., FOR THE COLLECTION SYSTEM
RENOVATIONS - SPOT REPAIRS 2002/2003, DISTRICT PROJECT
NO. 5622
Submitted By. Initiating Dept. /Div.:
Sasha Mestetsky, Assistant Engineer Engineering Department / Capital Projects
Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Au,/ A. ,."�-K �m blj�—
S. Me etsky A. Antkowiak W. Brennan A. Fa ar es . B
General
ISSUE: On January 24, 2003, sealed bids were received and opened for construction of the
Collection System Renovations - Spot Repairs 2002/2003, District Project No. 5622. The
Board of Directors must authorize award of the contract or reject bids within 50 days of bid
opening.
RECOMMENDATION: Authorize award of a construction contract to D'arcy & Harty
Construction, Inc..
FINANCIAL IMPACTS: Approximately $537,620 including design, bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The District's Collection System Operations Division (CSOD) has identified
over 100 high priority spot repairs in streets, throughout the District's 1,500 miles of sewer
mains. The goal of this project is to help CSOD to reduce the high priority repairs backlog. The
Collection System Renovations - Spot Repairs 2002/2003 project will repair forty (40) critical
pipe sections in seven (7) different cities throughout the District's service area (see Attachment
1 for map).
Plans and specifications for this project were prepared by District staff. The engineer's
estimate for construction of the Spot Repairs Project was $350,000. The project was
advertised on January 3 and 9, 2003. Nine sealed bids ranging from $258,850 to $455,240
were received and publicly opened on January 24, 2002. A summary of bids received is shown
in Attachment 2. The Capital Projects Division staff conducted a technical and commercial
evaluation of these bids has determined that D'arcy & Harty Construction, Inc. is the lowest
responsible bidder with a bid amount of 258,850.
1/29/03
GA5622 - Spot RepairsWward 5622.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: February 6, 2003
Subject AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO D'ARCY &
HARTY CONSTRUCTION, INC., FOR THE COLLECTION SYSTEM
RENOVATIONS - SPOT REPAIRS 2002/2003, DISTRICT PROJECT
NO. 5622
District staff will perform construction contract administration, inspection, survey, office
engineering, and shop drawing review. The funds required to complete this project, as shown
in Attachment 3, are $487,620. The total cost of the Spot Repairs Project is anticipated to be
$537,620.
The Collection System Renovations - Spot Repairs 2002/2003 Project is included in the fiscal
year 2002 -2003 Capital Improvement Budget (CIB) on pages CS -12 through CS -15. Staff has
conducted a cash flow analysis of the Sewer Construction Fund and concluded that adequate
funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines, Section 18.2, since it involves only alterations of
existing facilities with negligible or no expansion of capacity. Authorization of the construction
contract for this project will establish the Board of Directors' independent finding that the project
is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount
of $258,850 for the Collection System Renovations - Spot Repairs 2002/2003, District Project
5622, to D'arcy & Harty Construction, Inc., the lowest responsible bidder.
1/29/03
GA5622 - Spot RepairsWward 5622.wpd Page 2 of 5
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Page 3 of 5
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 5622 Collection System Renovations - Spot Repairs DATE: January 24, 2003
LOCATION: Martinez, California ENGINEER EST.: $350,000
NUMBER
BIDDER
BID PRICE
(Name & Address)
I
D'arcy & Harty Construction, Inc.
$258,850
San Francisco, CA
2
Soares Pipeline, Inc.
$312,500
Hayward, CA
3
D & D Pipelines
$318,300
San Francisco, CA
4
Talus Construction, Inc.
$327,621
Danville, CA
5
Roto Rooter
$335,600
Concord, CA
6
K.J. Woods Construction, Inc.
$378,000
San Francisco, CA
7
D.R. Lemings Construction
$455,240
Concord, CA
8
Wayne G. Schlosser
Bid Non - responsive
Danville, CA
9
W.R. Forde Associates
Bid Non - responsive
L_
Richmond, CA
I
BIDS OPENED BY: /s/ Joyce Murphy DATE: January 24, 2003 SHEET NO. 1 OF 1
Page 4 of 5
ATTACHMENT 3
COLLECTION SYSTEM RENOVATIONS - SPOT REPAIRS 2002/2003
DISTRICT PROJECT NO. 5622
POST - BID /PRECONSTRUCTION ESTIMATE
1/30/03
CAAantkowi \7spotrepairs\Award 5622.wpd Page 5 of 5
PERCENT OF
ITEM DESCRIPTION
TOTAL
ESTIMATED
CONSTRUCTION
1.
a. Construction Contract
$
258,850
b. Contingency at 20 percent
$
51,770
c. Permit Inspection Fees
$
15,000
CONSTRUCTION TOTAL:
$
325,620
100.0
2.
Construction Management
District Forces
- Construction Management
$
15,000
- Contract Administration /Inspection
$
55,000
- Office Engineering Services
$
5,000
- Record Drawings
$
2,000
- Community Relations
$
10,000
- Surveying
$
5,000
- Collection System Operations
$
8,000
- Material Testing
$
7,000
SUBTOTAL CONSTRUCTION MANAGEMENT:
$
107,000
32.9
3.
TOTAL CONSTRUCTION PHASE COST (1 +2):
$
432,620
132.9
4.
TOTAL PRE -BID EXPENDITURES:
$
105,000
32.2
5.
TOTAL DESIGN & CONSTRUCTION MANAGEMENT
COST (2 +4):
$
212,000
65.1
6•
TOTAL ESTIMATED PROJECT COST (3 +4):
$
537,620
165.1
7.
Funds Allocated to Date
$
50,000
8.
Additional Allocation Required to Complete Project:
$
487,620
1/30/03
CAAantkowi \7spotrepairs\Award 5622.wpd Page 5 of 5
Central Contra Costa Sanitary District
IV-, BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 6, 2003 No.: 7.b. BIDS AND AWARDS
Type of Action: GRANT BID RELIEF /AUTHORIZE AWARD
Subject APPROVE REQUEST OF RELIEF OF BID FROM BELLALANEY CONSTRUCTION,
AND AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO BILAND CONSTRUCTION
COMPANY FOR THE TREATMENT PLANT CONCRETE REHABILITATION PROJECT,
DISTRICT PROJECT 7213
Submitted By Initiating DeptJDiv.:
Nathan Hodges, Assistant Engineer Engineering / Capital Projects
Ba T. Than, Senior Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N � — ofo 2tK
N. N6dgesffi. Than W. Brennan A. Farrell k. Alm
General
ISSUE: On January 22, 2003, sealed bids were received and opened for construction of the
Treatment Plant Concrete Rehabilitation Project, District Project 7213. On January 24, 2003,
Bellalaney Construction asked for bid relief. The Board of Directors must determine whether to
grant relief of bid and make a determination whether to award the contract to the second lowest
bidder within 50 days of bid opening.
RECOMMENDATION: Grant bid relief to Bellalaney Construction and authorize award of a
construction contract to the second lowest bidder, Biland Construction Company.
FINANCIAL IMPACTS: Expenditure of approximately $41,000 including construction contract,
contingency and construction management, will be required to complete the project.
ALTERNATIVES /CONSIDERATIONS: Alternatives include (1) reject the request for relief of bid
and award a construction contract to Bellalaney Construction, (2) grant relief of bid request from
Bellalaney Construction and award a construction contract to Biland Construction Company, or (3)
reject all bids. Staff does not recommend rejecting all bids.
BACKGROUND: The Treatment Plant Concrete Rehabilitation, District Project 7213, is a safety
improvement project for concrete and sidewalk. The work includes curb and gutter, street light
base, paving replacement, pump pedestals, and sidewalk. There are six sites around the plant
scheduled for work. See Attachment 1 for project sites. This project is derived from the Treatment
Plant Safety Improvements Program.
The design of the Treatment Plant Concrete Rehabilitation Project was done by District staff. The
Engineer's Estimate for construction cost for this project is $51,000. The project was advertised
on December 28, 2002, and January 2, 2003. Nine (9) bids ranging from $29,500 to $61,167 were
received and publicly opened on January 22, 2003. A summary of these bids is shown in
Attachment 2. The apparent low bid is from Bellalaney Construction in the amount of $29,500.
1/29/03
L: \Position Papers \Hodges \7213 Award.wpd Page 1 of 8
POSITION PAPER
Board Meeting Date: February 6, 2003
subject: APPROVE REQUEST OF RELIEF OF BID FROM BELLALANEY CONSTRUCTION, AND
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO BILAND CONSTRUCTION
COMPANY FOR THE TREATMENT PLANT CONCRETE REHABILITATION PROJECT,
DISTRICT PROJECT 7213
On Thursday, January 23, 2003, Bellalaney Construction faxed District staff to advise and explain
that a clerical error was made in preparing its bid (Attachment 3). On Friday, January 24, 2003,
District staff received a letter from Bellalaney Construction explaining the bid error and requesting
that the bid be withdrawn (Attachment 4).
As part of the bid package, an additional allowance of $15,000 was to be included in the total bid
price. This money was requested in anticipation of additional minor concrete work around the plant
site. Bellalaney Construction had broken down the additional $15,000 into the three bid items: (1)
Mobilization /Demobilization, (2) Sheeting, Shoring, and Safety, and (3) All other work required.
Portions of the $15,000 allowance that corresponded to bid items 1 and 2 were included in
Bellalaney Construction's final bid price. The portion of the $15,000 allowance corresponding to
bid item 3, $10,500, was not carried over to the final bid price.
Under California Public Contract Code Section 5103, a bidder may request relief of bid within five
(5) calendar days of bid opening in the event of a clerical or arithmetical error in preparing the bid
proposal. The law is stringent with regard to relief from bids and allows relief to be granted by the
awarding authority only under specific circumstances. Specifically, the law states that:
"The bidder shall establish to the satisfaction of the court that:
a. A mistake was made.
b. He or she gave the public entity written notice within five (5) days after the opening
of the bids of the mistake, specifying in the notice in detail how the mistake occured.
C. The mistake made the bid materially different than he or she intended it to be.
d. The mistake was made in filling out the bid, and not due to error in judgement or to
carelessness in inspecting the site of the work, or in reading the plans or
specifications."
The documents submitted by Bellalaney Construction tend to substantiate its explanation. If the
error had not been made and the $10,500 included in the total bid price, Bellalaney would have
been second lowest bidder with a total bid price of $40,000.
Under the Public Contract Code, it appears to staff that the error, as explained by Bellalaney
Construction, is a clerical error, and that relief may be granted to Bellalaney Construction. The
Board must evaluate the facts submitted and determine whether there is an adequate basis to
grant Bellalaney Construction relief from its bid due to a clerical error.
The Engineering Department conducted a technical and commercial evaluation of the bids and
concluded that, in the event that Bellalaney Construction is granted relief from its bid, the second
1/29/03
L: \Position Papers \Hodges \7213 Award.wpd Page 2 of 8
POSITION PAPER
Board Meeting Date: February 6, 2003
subject: APPROVE REQUEST OF RELIEF OF BID FROM BELLALANEY CONSTRUCTION, AND
AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO BILAND CONSTRUCTION
COMPANY FOR THE TREATMENT PLANT CONCRETE REHABILITATION PROJECT,
DISTRICT PROJECT 7213
low bidder, Biland Construction Company, is the lowest responsible bidder for the bid amount of
$38,635.
Construction management, construction contract administration, and construction inspection will
be performed by District staff.
The allocation of funds required to complete this project, as shown in Attachment 5, is $41,000.
The Treatment Plant Concrete Rehabilitation Project is included in the Fiscal Year 2001 -02 and
2002 -03 Capital Improvement Budget on pages TP -50 and TP -51. Staff has determined that there
are adequate funds in the Capital Improvement Budget and Plan for the project.
Staff has concluded that this project is exempt from the California Environmental Quality Act
(CEQA) under District CEQA Guidelines Section 15301 since it involves minor repairs to an existing
public facility. Approval of this project will establish the Board of Directors' independent finding that
this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends for the Board's approval the following:
Consider and accept the request for relief of bid from Bellalaney Construction and direct
staff to return Bellalaney Construction's bid bond; and,
2. Authorize award of a construction contract in the amount of $38,635 for construction of the
Treatment Plant Concrete Rehabilitation Project, District Project 7213, to Biland
Construction Company, the second lowest responsible and responsive bidder.
1/29/03
UPosition Papers \Hodges \7213 Award.wpd Page 3 of 8
0 150 Sao
FEET
N
E
Central Contra Costa
co
Sanitary District
N
O '
0
TREATMENT PLANT CONCRETE
REHABILITATION PROJECT
District Project 7213
Project Location
/
/
cs
Attachment
1
Page 4 of 8
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 7213 DATE: JANUARY 22, 2003
PROJECTS NAME: TREATMENT PLANT CONCRETE REHABILITATION
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $51.000
No
BIDDER
BID PRICE
(Name & address)
1
Bellalaney Construction
Request Bid Relief
2354 Pinnacle Drive
Martinez, CA 94553
2
Biland Construction Company
$38,635
PO Box 2626
Walnut Creek, CA 94595
3
Silverado Contractors, Inc.
$41,890
3233 Peralta St.
Oakland, CA 94608
4
Pat Nelson Construction Inc.
$42,450
75 Magnolia Avenue
Petaluma, CA 94952
5
Hess Construction Co, Inc.
$44,200
4484 Hess Drive
American Canyon, CA 94503
6
Albay Construction Co.
$48,900
865 Howe Road
Martinez, CA 94553
7
Sposeto Engineering, Inc.
$54,400
4301 Bettencourt Way
Union City, CA 94587
8
Hellman Construction Company
$54,605
41 N. Buchanan Circle, #17
Pacheco, CA 94553
9
Diamond Services
$61,167
3860 Industrial Way
Benicia, CA 94510
BIDS OPENED BY /s/ Debbie Ratcliff DATE January 22, 2003 SHEET NO. 1 OF 1
Page 5 of 8
FROM BHERSH PHONE NO. : 510 335 0587 Jan. 23 2003 07:53AM P1
ATTACHMENT 3
2354 Pinnacle Drive
Martinez, CA 94553 Bellalaney . •
Tel 925 -229 -1270 •
Fax 925 - 335-0587
Email: bellalaney @hotmail.com
=4t
To: CCCSD -- Nathan Hodges/Ba Than Frowm Brian Hersh
Faun 925 -372 -7892 Pagess 1
Phones 925- 229 -7762 Date: 1 /23/2003
Reg Treatment Plant Concrete Rehabilitation CC:
Project Project No. 7213
0 Urgent X For Review 0 Please Convnent X Please Reply 0 Please Recycle
• Convnent=
Thank you for bringing to my attention an error in calculating my bid for the above project.
In my bid I had included a portion of the $15,000 allowance for future work, as specified in Addendum
No. 1. Please review the table below.
item Original bid Portion for initial project Portion for future work Total
Mobilization $5000 $2000 $3000 $5000
Sheeting $3500 $2000 $1500 $3500
All other work $21,000 $21,000 $10, 500 $31,500
TOTALS $29,500 $25,000 $15,000 $40,000
1 had included $3000 in my original bid for future mobilization's (bid item #1) and had also included
$1500 in my original bid for future sheeting (bid item 02). The amount of $10,500 was Inadvertently left
out of my tabulation for concrete work (bid item 113). As you can see this would bring the new total bid to
$40,000 which matches the amount of my bid bond. I apologize for any inconvenience this may have
caused and look forward to hearing from you on this matter.
If you have any questions, please contact me at the above fax number, email or my cell # 383
2493.
Thank you
Page 6 of 8
FROM : BHERSH PHONE NO. : 510 335 0587 Jan. 24 2003 07:46AM P2
ATTACMENT 4
BELLALANEY CONSTRUCTION General Engineering Contractor
2354 Pinnacle Drive Lie. # 731793
Martinez, CA 94553
Tel 925 -229 -1270
Fax 925 - 335 -0587
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
January 16, 2003
Attn: Mr. Nathan Hodges RE: Project No. 7213
Project Manager Treatment Plant Concrete Rehabilitation
On January 22, 2003 I submitted a sealed bid for the above mentioned project. I
submitted a bid of $29,500, which was materially different, than I intended it to be. I
made a mathematical error in the allowance for future concrete work. I had made
allowances for future work in bid items one and two but inadvertently left out the
additional allowance for bid item number three. As explained in a previous fax this
additional allowance should have been $10,500, which would have brought our total bid
to $40,000, placing us as the second lowest bidder.
Please use my previous fax for reference in the calculation error.
I am respectfully requesting relief from this bid and its obligations and request that
our bid bond be returned. Please accept my sincere apologies for my mistake.
Should you have any further questions regarding this matter, please contact me at
(925)229 -1270.
Sincerely
Brian Hersh
Owner
Bellalaney Construction
Rage 7of8
ATTACHMENT
TREATMENT PLANT CONCRETE REHABILITATION
DISTRICT PROJECT NO. 7213
POST BID /PRECONSTRUCTION COST ESTIMATE
No. ITEM DESCRIPTION
1. CONSTRUCTION
a. Construction Contract
b. Contingency at 20 percent
TOTAL CONSTRUCTION
2. CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management/Resident Engineering /Inspection
- Project Engineering /Operations Department
SUBTOTAL
b. Consultants
- Material and Construction Testings
SUBTOTAL
TOTAL CONSTRUCTION MANAGEMENT
3. TOTAL CONSTRUCTION PHASE COST
4. TOTAL PREBID EXPENDITURES
5. TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST
6. TOTAL ESTIMATED PROJECT COST
7. FUNDS AUTHORIZED TO DATE
8. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT
PERCENT OF
ESTIMATED
ESTIMATE CONSTRUCTION
COST ($) COST
38,635
7,365
46,000
7,000
2,000
9,000
1,000
1,000
10,000
56,000
10,000
20,000
66,000
25,000
41,000
100
K61
2
22
122
22
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' Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POS /T /ON PAPER
Board Meeting Date: February 6, 2003 No.: 9. a. TREATMENT PLANT
Type of Action- ACCEPTANCE OF REPORTS
Subject: BOARD ACCEPTANCE OF THE 2002 NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM, COLLECTION SYSTEM OVERFLOW MONITORING
PROGRAM, AND THE RECYCLED WATER QUALITY AND DISTRIBUTION
REPORTS
Submitted By: Initiating DeptJDiv.:
Bhupinder S. Dhaliwal Operations /Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
— 3SD
B. Dhaliwal
v
D Craig
G
J. Pearl
l
Ch rles fr General Mana
J. Kelly
L
ISSUE: The Central Contra Costa Sanitary District's (CCCSD) 2002 National Pollutant
Discharge Elimination System ( NPDES), Collection System Overflow Monitoring Program,
and the Recycled Water Quality and Distribution Reports have been prepared for
submission to the California Regional Water Quality Control Board (RWQCB), San Francisco
Bay Section. These annual reports are presented for Board of Directors' information and
acceptance.
RECOMMENDATION: Accept the 2002 National Pollutant Discharge Elimination System,
Collection System Overflow Monitoring Program, and Recycled Water Quality and
Distribution Reports.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: None
BACKGROUND:
Treatment Plant -- During 2002, the treatment plant received a total of 16,170 million
gallons of wastewater, which equated to an average flow of 44.3 million gallons per day.
This average flow is about 2 percent higher than in 2001. The treatment plant produced an
effluent with annual average biochemical oxygen demand (BOD) and total- suspended solids
(TSS) concentrations of 6 and 8 mg /L, respectively. These concentrations are markedly
lower than our NPDES permit standards of 25 and 30 mg /L, respectively. BOD and TSS
removal efficiency for the treatment plant averaged 97 percent each. Solids disposal
during the year involved the incineration of dewatered sludge in the District's
multiple- hearth furnaces. Approximately 5,438 tons of furnace ash were produced. The
ash met regulatory requirements for final disposal throughout the year.
S:\ Correspondence \POSPAPR\ 2003\ Nat'I Pollutant DischargeElim.wpd Page 1 of 2
1
POSITION PAPER
Board Meeting Date: February 6, 2003
Subject: BOARD ACCEPTANCE OF THE 2002 NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM, COLLECTION SYSTEM OVERFLOW
MONITORING PROGRAM, AND THE RECYCLED WATER QUALITY AND
DISTRIBUTION REPORTS
More than 15,000 NPDES permit- required tests were completed to comply with the NPDES
permit requirements. The treatment plant effluent met all (100 percent) of the permit
requirements throughout the year for the fifth consecutive year, and for 7 of the past
10 years, except for chlorine residual exceedances.
The District's NPDES permit requires an annual update of the District's operation and
maintenance procedures. A description of the updates is also included in the annual report.
Collection System -- There were 39 reportable collection system overflows (overflows
exceeding 100 gallons in volume), compared to 36 for the previous year. Only 4 of the
39 overflows exceeded 1,000 gallons in volume and were the subject of separate written
reports submitted to the RWQCB. Most of the overflows were due to root growth, grease
deposition, and other blockages in the pipes. Further details on the overflows can be found
in the attached reports.
Recycled Water Quality and Distribution -- CCCSD distributed more than 178 million
gallons of tertiary recycled water to various customers in the District's service area.
Recycled water quality met all applicable RWQCB reuse water - quality requirements, except
for three low dissolved oxygen occurrences.
Submittal to the RWQCB -- Upon acceptance of these reports by the District Board of
Directors, the reports will be submitted to the RWQCB; the NPDES permit requires the
submittal to be to the RWQCB by February 28, 2003.
RECOMMENDED BOARD ACTION: Accept the 2002 National Pollutant Discharge
Elimination System, Collection System Overflow Monitoring Program, and Recycled Water
Quality and Distribution Reports.
S:\ Correspondence \POSPAPR\ 2003\ Nat'IPollutantDischargeElim.wpd Page 2 of 2
RWQCB ANNUAL REPORT
Douglas J. Craig
Board Meeting
February 6, 2003
RWQCB ANNUAL REPORT
PURPOSE
• Summary of Calendar Year Performance
• Compiles Data for 12 Monthly Reports
• In Essence "Our Report Card" to RWQCB
1
RWQCB ANNUAL REPORT
CONTENTS
Treatment Plant Waste Characteristics and
Loading
• Influent
• Treated Effluent
• Receiving Water (Suisun Bay near our
outfall)
Sludge Disposal Practices
O &M Manual Status
RWQCB ANNUAL REPORT
CONTENTS (Continued)
Sewer System Overflows
• Site of Occurrence
• Volume
• Cause
Recycled Water Report
• Usage
• Water Quality
• Annual Customer Inspections
2
RWQCB ANNUAL REPORT
• Total Flow Treated = 16.1 Billion Gallons
• Average Daily
• Peak Hourly Flow
• Ash Disposal
= 44.3 Million Gallons
= 181 Million Gallons
= 5,438 Tons (wet
weight) (for soil
amendment)
RWQCB ANNUAL REPORT
TREATMENT PLANT / RECEIVING WATER
• Completed 15,000 Analytical Tests
• Approximately 11,000 Hours of Laboratory Work
• 100 Percent Compliance With NPDES Permit
Requirements
3
RWQCB ANNUAL REPORT
COLLECTION SYSTEM OVERFLOWS
• 39 Total Sewer Overflows
• 0 Overflows Greater Than 10,000 Gallons
• 4 Overflows Greater Than 1,000 Gallons
Causes:
Root Intrusion
Grease
Debris
Broken Pipe
No. of Overflows
30
5
3
1
RWQCB ANNUAL REPORT
RECYCLED WATER
• 17 Major Recycled Water Customers
• 178 Million Gallons Recycled Water Delivered
• Peak Month Usage — 31.8 Million Gallons in July
G!
RWQCB ANNUAL REPORT
Special Studies Required By New Permit
SPECIAL
Special Studies Required By New Permit (Continued)
SPECIAL
STUDIES
RESPONSIBILITY
PURPOSE
STATUS
Ambient Monitoring
Joint BACWA Study
126 Priority
3 sampling
TMDLs
Joint Multiple Agencies
Pollutants
events
Study
completed —
PCB TMDL near
One to go
Cyanide Site- Specific
Joint BACWA Study
Develop
Final report
Study
site - specific
submitted to
Criteria
the RWQCB
Mercury Analytical
(local limit)
Ultra low -level sampling
Dioxins Method
BACWA Lab
Detection and
On -going
Development Study
Committee
Reporting
Development Study
Issues
Increased emphasis on
CCCSD
Mandatory
On -going
Pollution Prevention and
listing Effort
Emphasis
Nickel for the RWQCB
Minimization
RWQCB ANNUAL REPORT
Special Studies Required By New Permit (Continued)
SPECIAL
STUDIES
RESPONSIBILITY
PURPOSE
STATUS
TMDLs
Joint Multiple Agencies
Define and Apportion
Hg TMDL completed
Study
Bay Loadings
PCB TMDL near
completion
Pesticide TMDL for
creeks near completion
Mercury Analytical
BACWA Lab Committee
Ultra low -level sampling
Completed
Method
/ analysis
Development Study
Copper, Nickel De-
Joint Multiple Agencies
De -list Copper and
Completed
listing Effort
Study
Nickel for the RWQCB
303(d) List
RWQCB ANNUAL REPORT
ACKNOWLEDGEMENTS
RWQCB ANNUAL REPORT
RECOMMENDATION
Accept the 2002 Regional Water Quality Control
Board Annual Report
RWOCB ANNUAL REPORT
OLD AND NEW PERMIT LIMITS IN RELATION TO
CURRENT EFFLUENT CONCENTRATIONS
POLLUTANT
95 PERMIT
LIMIT
2001 PERMIT
LIMIT
CURRENT EFFLUENT
CONCENTRATION
Monthly
Average
Daily
Average
Monthly
Average
Daily
Maximum
Arsenic, vg /L
200
--
<0.8
Cadmium, pg /L
30
•-
<0.05
Copper, Ng /L•
37
14.2
19.5
7.1
Lead, 9I1.
53
3.5
8.2
<0.8
Nickel, ,g/L-
—
65
--
—
<1.9
Mercury, Ng /L•
0.21
1.0
0.09
1.0
0.03
Cyanide, Ng /L•
25
18
<3
TBT, pg1L•
0.06
0.12
•-
0.06
<0.006
DOE, Ng /L•
--
--
0.00059
0.00119
<0.002
Dieldrin, pplL
--
--
0.00014
0.00029
<0.002
Bisl2- ethylhexyllphthlate. Ng /L•
•-
--
--
190
<1.6
Acrylonitrile, N 911-
--
--
--
7
<1.4
On 303(d) list and /or Interim Limits
Central Contra Costa Sanitary District
/J a i ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: FEBRUARY 6, 2003 No.: 13.a. BUDGET AND FINANCE
Type of Action: RECEIVE BUDGET REVIEW
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET REVIEW
FOR THE SIX MONTHS ENDED DECEMBER 31, 2002
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept. /Div.:
Administrative Department
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4 ifl
D. Ratcliff M raves
General Mafager
ISSUE: A report of the results of a comparative review of actual and budgeted Operations
and Maintenance (O &M) revenues and expenses for the first six months of the 2002-
2003 fiscal year as well as full year projections are provided in this Position Paper. In
addition, any significant variances from budget for the first six months and any significant
full year projected variances are discussed.
RECOMMENDATION: Receive the 2002 -2003 Operations and Maintenance Budget
Review for the six months ended December 31, 2002 and full fiscal year projections.
FINANCIAL IMPACTS: For the first six months ended December 31, 2002, total 0 &M
revenues are $19,303,691 compared to a budget of $19,140,741 for a positive variance
of $162,950 or 0.85 %. Total O &M expenses for the first six months are $17,499,734
compared to a budget of $19,649,086 for a positive variance of $2,149,352 or 10.94 %.
The six month status reflects the financial results at a certain point in time, as of
December 31, 2002, and looks overly optimistic. This is due to a lag in billings
(utilities)and increased costs that will occur in the second half of the fiscal year.
Total projected O &M revenues for the full year are $41,917,887 compared to a budget
of $41,760,887 for a positive variance of $157,000 or 0.38 %. Total projected O &M
expenses for the full year are $40,419,321 compared to a budget of $41,421,566 for a
favorable variance of $1,002,245 or 2.42 %. This favorable variance is due to cost
savings in labor expense of $870,000, chemicals $60,000, utilities $53,000 and outside
services of $120,000. These savings reflect staff's continued focus to obtain cost
reductions through their efforts to manage vacant positions, reduce travel and overtime
costs, and reduce the use of outside services where possible.
ALTERNATIVES /CONSIDERATIONS: None
1/30/03
G: \FINANCE \6mopp.202.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: FEBRUARY 6, 2003
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET REVIEW
FOR THE SIX MONTHS ENDED DECEMBER 31, 2002
BACKGROUND: The table on Attachment B compares actual O &M revenue and expense
for the first six months of the fiscal year to the six -month budget. Significant variance
explanations are included on the table. Attachment A compares full year O &M projections
to budget. Anticipated significant projected variances from the annual 2002 -2003 O &M
Revenue and Expense budget are listed below:
Revenue:
Total O &M Revenue is projected to be $157,000 higher than budgeted
mainly due to higher than expected Sewer Service Charge revenue as a
result of adjustments and corrections reported to the County. This
favorable variance is partially offset by lower City of Concord revenues
which reflects their portion of lower than anticipated expenses in Plant
Operations and Administration departments. Interest income is also lower
than budgeted due to a continued decline in interest rates.
Expense:
Salaries: Salaries and Wages expense is projected to be $870,000 or
4.82% lower than budgeted due to actively managing the filling of positions
to reduce costs without reducing service.
Benefits: Benefit costs are projected to be $1 15,000 over budget for the
full fiscal year even though as of the six -month point benefits are under
budget by $404,000 mainly due to the unbudgeted retirement cost of living
component (COLA) increase beginning in January, 2003. This will cost the
District $600,000 more this fiscal year. Workers' Compensation is also
anticipated to be higher due to a larger than budgeted rate increase. All
benefits are reduced by approximately 5% for anticipated vacancies in
salaries.
Chemicals: Chemicals expense is projected to be $60,000 under budget due
to lower demand for hydrogen peroxide and polymer than anticipated.
Utilities: Utilities expense is projected to be $52,700 lower than budgeted
due to a pre - purchase of natural gas at a favorable rate offset by higher
electrical expense than anticipated due to the cogeneration failure in
October.
1/30/03
G: \FINANCE \6mopp.202.wpd Page 2 of 5
POSITION PAPER
Board Meeting Date: FEBRUARY 6, 2003
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET REVIEW
FOR THE SIX MONTHS ENDED DECEMBER 31, 2002
Repairs & Maintenance: Repairs & Maintenance expense is projected to be
$75,500 over budget due to expenditures for parts for the influent pumps
and steam turbine that were not anticipated.
Outside Services: Outside Services expense is projected to be $120,245
lower than budgeted due to the active management of staff resources and
reducing the use of consultants.
These full year O &M projections are not substantially different from the projections
that were shown to the Board at the Financial Planning Workshop on January 30,
2003. The full year O &M expense projections for fiscal year 2002 -2003 indicate
that the District's O &M expenses will be under budget by approximately $1.0
million. As discussed at the Board Workshop, this is primarily due to savings in
labor and outside services.
The Revenue over Expense results for the 2002 -2003 O &M budget anticipated an
increase to the O &M Fund balance of $339,000. Based on favorable revenue
results and significantly reduced 0 &M expenses the full year projections indicate
that the O &M Fund balance will increase by $1,498,000.
RECOMMENDED BOARD ACTION: Receive the 2002 -2003 Operations and Maintenance
Budget Review for the six months ended December 31, 2002 and projections for the full
fiscal year.
1/30/03
G: \FINANCE \6mopp.202.wpd Page 3 of 5
ATTACHMENT A
Central Contra Costa Sanitary District
Revenue & Expense Account Summary
Projected for the Year Ending June 30, 2003
Variance
Variance
Projected
Budget
Amount
%
REVENUES:
Sewer Service Charge
32,104,000
31,640,200
463,800
1.47%
City of Concord
6,737,000
6,850,000
(113,000)
-1.65%
Other
3,076,887
3,270,687
193,800
-5.93%
Total Revenues
41,917,887
41,760,887
157,000
0.38%
EXPENSES:
Total Labor Charges
17,179,589
18,049,589
870,000
4.82%
Employee Benefits
8,262,216
8,147,216
(115,000)
- 1.41%
Directors Fees & Expenses
50,000
50,000
0
0.00%
Chemicals
1,058,000
1,118,000
60,000
5.37%
Utilities
3,760,096
3,812,796
52,700
1.38%
Repairs & Maintenance
2,766,287
2,690,787
(75,500)
-2.81%
Hauling & Disposal
1,159,460
1,190,460
31,000
2.60%
Professional & Legal
319,400
327,200
7,800
2.38%
Outside Services
1,904,887
2,025,132
120,245
5.94%
Self- Insurance
225,000
225,000
0
0.00%
Materials & Supplies
1,406,470
1,455,070
48,600
3.34%
Other Expenses
2,327,916
2,330,316
2,400
0.10%
Total Expenses
40,419,321
41,421,566
1
1,002,245
2.42%
To/(From) Reserves
1,498,5661
339,321
1,159,245
S ixMoS u m m a ryAtta ch me ntA
Page 4 of 5
Page 5 of 5
N N
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Page 5 of 5
2002 -2003
OPERATIONS &MAINTENANCE
SIX MONTH
BUDGET REVIEW
S ABUDGE1l02- 030 &MREV.OH.doc
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FISCAL YEAR 2002 — 2003
Expense Savings at 6- Months
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DIFFERENCE
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Hauling and Disposal
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TOTAL DIFFERENCE
SABU DGET\02- 030 &MREV.OH.doc
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$1,002,245
$1,147,107
$520,000
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