HomeMy WebLinkAbout12/5/2002 AGENDA BACKUPCentral Contra Costa Sanitary District
AVI BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2002 No' 4.a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
subject: ACCEPT THE CONTRACT WORK FOR THE SAN RAMON SCHEDULE "C "FORCE
MAIN PROJECT, DISTRICT PROJECT NO. 5554, AND AUTHORIZE THE FILING OF THE
NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Ken Clark, Contract Administrator Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
K. Clark H. Thom W. Brennan
ISSUE: Construction has been completed on the San Ramon Schedule "C" Force Main
Project, District Project 5554, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the San Ramon Schedule "C" Force
Main Project, District Project 5554, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code, Section 3093.
BACKGROUND: The overall San Ramon Valley Interceptor Project consists of
approximately nine miles of large- diameter, gravity- interceptor sewer and 2-1/2 miles of
force main, which is being constructed in several schedules. The Schedule "A" project,
which stretches six miles from Sycamore Valley Road in Danville north to Rudgear Road
in Walnut Creek was completed in 1988. Schedule "B ", which covers the 1-1/2 mile
section from Sycamore Valley Road south to Saint James Court in Danville was also
completed in 1988 under a separate project. Schedule "C" consists of two phases (see
attachment 1), including 1-1/2 miles of gravity sewer and 2-1/2 miles of force main and
extending from Saint James Court in Danville south to the San Ramon Pumping Station.
The first phase of Schedule "C" is the force main portion and is the subject of this position
paper. It includes seven bore and jack
.locations and approximately 12,000 feet of 24 -inch
force main installed by open -cut construction from the San Ramon Pumping Station to
Norris Canyon Road along the Iron Horse Trail corridor.
11/20/02
L: \Position Papers \Clark \5554 Acceptance.wpd Page 1 of 3
A. Farrell
Charles VIfiBa
General Mana,�
ISSUE: Construction has been completed on the San Ramon Schedule "C" Force Main
Project, District Project 5554, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the San Ramon Schedule "C" Force
Main Project, District Project 5554, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code, Section 3093.
BACKGROUND: The overall San Ramon Valley Interceptor Project consists of
approximately nine miles of large- diameter, gravity- interceptor sewer and 2-1/2 miles of
force main, which is being constructed in several schedules. The Schedule "A" project,
which stretches six miles from Sycamore Valley Road in Danville north to Rudgear Road
in Walnut Creek was completed in 1988. Schedule "B ", which covers the 1-1/2 mile
section from Sycamore Valley Road south to Saint James Court in Danville was also
completed in 1988 under a separate project. Schedule "C" consists of two phases (see
attachment 1), including 1-1/2 miles of gravity sewer and 2-1/2 miles of force main and
extending from Saint James Court in Danville south to the San Ramon Pumping Station.
The first phase of Schedule "C" is the force main portion and is the subject of this position
paper. It includes seven bore and jack
.locations and approximately 12,000 feet of 24 -inch
force main installed by open -cut construction from the San Ramon Pumping Station to
Norris Canyon Road along the Iron Horse Trail corridor.
11/20/02
L: \Position Papers \Clark \5554 Acceptance.wpd Page 1 of 3
POSITION PAPER
Board Meeting Date: December 5, 2002
Subject: ACCEPT THE CONTRACT WORK FOR THE SAN RAMON SCHEDULE C FORCE
MAIN, DISTRICT PROJECT 5554, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
On May 9, 2002 the Board of Directors authorized the award of a contract for the
construction of the San Ramon Schedule "C" Force Main Project to Mountain Cascade,
Inc. of Livermore, California. The Notice to Proceed was issued on May 24, 2002. The
work was substantially complete on November 27, 2002. The remaining work consists
of minor punch -list items, which do not affect the project acceptance.
The total authorized budget for the project is $4,478,000.00. The budget includes the
cost for engineering design, District forces, consultant services, testing services,
geotechnical services, contractor services, etc. An accounting of the project costs will be
provided at the time of project close -out.
RECOMMENDED BOARD ACTION: Accept the contract work for the San Ramon Schedule
"C" Force Main Project, District Project 5554, and authorize the filing of the Notice of
Completion.
11/20/02
L: \Position Papers \Clark \5554 Acceptancempd Page 2 of 3
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Page 3 of 3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2002 No.: 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
subject: ACCEPT THE CONTRACT WORK FOR THE DOUGHERTY VALLEY TUNNEL AND
TRUNK SEWER PROJECT, DISTRICT PROJECT NO. 5902, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Ken Clark, Contract Administrator Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
K. Cla H. Tho W. Brennan
A. Farrell
General M
ISSUE: Construction has been completed on the Dougherty Valley Tunnel and Trunk
Sewer Project, District Project 5902, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Dougherty Valley Tunnel and
Trunk Sewer Project, District Project 5902, and authorize the filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code, Section 3093.
BACKGROUND: In June 1997, the District annexed the eastern half of the Dougherty
Valley in southern Contra Costa County. In September 1998, the western half of the
valley was annexed to CCCSD. Approximately 11,000 homes will be built on the former
Gale and Gumpert Ranch properties. Central Contra Costa Sanitary District was identified
in Contra Costa County's 1996 Final Subsequent Environmental Impact Report,
Windemere - Phase I and Gale Ranch - Phase II as the preferred provider of sewer service
to these developments.
The District's approved plan for providing wastewater service to Dougherty Valley and
tributary properties is to collect and convey wastewater by gravity sewers to the southern
end of the valley. At the southern end of the Valley the wastewater enters a 4,800 -foot
gravity tunnel that travels underneath the Dougherty hills west to the intersection of
Alcosta Boulevard and Estero Drive. At this point, the tunnel makes a transition to a 24-
inch diameter trunk sewer that travels along Estero and Mangos Drives to the San Ramon
Pumping Station. The Trunk sewer is approximately 3,300 feet long.
11/21/02
L: \Position Papers \Clark \5902 Acceptancempd Page 1 of 3
POSITION PAPER
Board Meeting Date: December 5, 2002
subject: ACCEPT THE CONTRACT WORK FOR THE DOUGHERTY VALLEY TUNNEL AND
TRUNK SEWER PROJECT, DISTRICT PROJECT NO. 5902, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
Construction of the Project was delayed for more than two years because of litigation
between the District and the City of San Ramon over the issuance of an encroachment
permit. The court ruled in the District's favor and the City appealed. The litigation was
resolved by a negotiated settlement agreement which includes a severe time constraint
for the construction of the project. The City issued an encroachment permit for the Project
on June 18, 2001.
On July 5, 2001, the Board of Directors authorized the award of a contract for the
construction of the project to Mountain Cascade, Inc. of Livermore. The Notice to Proceed
was issued effective August 6, 2001. The work was substantially complete on
November 27, 2002. The remaining items of work consist of minor punch -list items,
which do not affect the project acceptance.
The total authorized budget for the project is $19,238,000.00. The budget includes the
cost of engineering design, District forces, consultant services, testing services,
geotechnical services, and contractor services. An accounting of the project costs will be
provided at the time of project close -out.
RECOMMENDED BOARD ACTION: Accept the contract work for the Dougherty Valley
Tunnel and Trunk Sewer Project, District Project No. 5902, and authorize the filing of the
Notice of Completion.
11/21/02
L: \Position Papers \Clark \5902 Acceptancempd Page 2 of 3
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Page 3 of 3
Central Contra Costa Sanitary District
12M i ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2002 No.: 4.c. CONSENT CALENDAR
Type of Action: Set Public Hearing
Subject: ESTABLISH JANUARY 9, 2003, AT 2 P. M. AS THE DATE AND TIME FOR A
PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A
RESOLUTION OF NECESSITY FOR ACQUISITION OF EASEMENTS FOR THE WENDT
RANCH OFFSITE SEWER PROJECT, DISTRICT PROJECT NO. 5436
Submitted By: Initiating Dept. /Div.:
Jarred Miyamoto -Mills Engineering /Environmental Services
Principal Engineer
REVIEWED AND RECOMMEN D FOR BOARD ACTION:
�� 1---- 0, �w 1� [A .11
J. iyamoto -Mills C. Swanson A. Farrell K. Alm arles . atts
General Manag r
ISSUE: A public hearing to receive comments on and consider adoption of a Resolution of
Necessity must be conducted by the Board of Directors prior to initiation of eminent domain
(condemnation) proceedings for acquisition of public easements.
RECOMMENDATION: Establish January 9, 2003, at 2 p. m. as the date and time for a public
hearing to receive comments on and consider adoption of a Resolution of Necessity for
acquisition of easements for the Wendt Ranch Offsite Sewer Project, District Project No. 5436.
FINANCIAL IMPACTS: There are no financial impacts associated with the recommended
action.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors may decline to set a public
hearing date or may establish a date and time other than that recommended by staff.
BACKGROUND: District staff has been working to acquire easements for the Wendt Ranch
Offsite Sewer Project for over two years. Formal "Offers to Purchase Easements" have been
made to Howard and Lettie Siu (1465 Lawrence Road), and James Richards and Bette
Brockman (1463 Lawrence Road) for the proposed easements across each of their properties.
At the November 7, 2002 Board meeting, Dr. Siu proposed an alternative alignment for the
sewer. This proposal was also described in letters from Dr. Siu to the Board dated October 12
and November 12, 2002. Staff is evaluating the proposal and is negotiating with the Sius, and
Mr. Richards and Ms. Brockman for the proposed easements.
Although negotiations are continuing, staff recommends that the Board set a date for
consideration of a Resolution of Necessity so that eminent domain (condemnation)
proceedings, if needed, can commence in time to meet the project's Spring 2003 schedule for
start of construction.
11/26/02
U: \Position Papers \Miyamoto - Mills \PP -RON 5346 Went Ranch Offsite Sewer.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: December 5, 2002
subject: ESTABLISH JANUARY 9, 2003, AT 2 P. M. AS THE DATE AND TIME FOR A
PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A
RESOLUTION OF NECESSITY FOR ACQUISITION OF EASEMENTS FOR THE WENDT
RANCH OFFSITE SEWER PROJECT, DISTRICT PROJECT NO. 5436
Staff is prepared to present evidence at the public hearing to show that this public improvement
project (the Wendt Ranch Offsite Sewer) meets all of the following criteria:
1. The public interest and necessity require the project;
2. The project is planned or located in a manner that will be the most compatible
with the greatest public good and least private injury;
3. The property rights sought to be acquired are necessary for the project; and
4. The offers pursuant to Government Code Section 7267.2 have been made to the
owners of record of the subject properties.
Staff will continue negotiating with the property owners with the intent to resolve issues and
reach an agreement prior to the public hearing. As required by law, the property owners will be
properly notified at least 15 calendar days prior to the public hearing.
RECOMMENDED BOARD ACTION: Establish January 9, 2003, at 2 p. m. as the date and time
for a public hearing to receive comments on and consider adoption of a Resolution of Necessity
for acquisition of easements for the Wendt Ranch Offsite Sewer Project, District Project No.
5436.
11/26/02
LIAPosition PapersWiyamoto- MillsTP -RON 5346 Went Ranch Offsite Sewer.wpd Page 2 of 2
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NPDES PERMIT
UPDATE
December 5, 2002
Board Meeting
James M. Kelly
BACKGROUND
* CCCSD Permit issued June 21, 2001
* Appealed, held in abeyance
* Required special studies
Required continued support of existing
programs
APPEAL ABEYANCE
* CCCSD has until June 20, 2003
�► East Bay Municipal Utility District in court now
in CEQA- required negotiations
— Dilution
— Dioxin
— Use triggers, not limits for performance -
based limits
NEXT STEPS FOR PERMIT
IMPLEMENTATION
Comply with new requirements
Develop proposals and work plans — Cost of Interim
Requirement
Cyanide site - specific objective
Ambient monitoring
TMDL participation
Acute toxicity protocol (4v' Edition)
Work with RMP for development of lower detection levels
Dioxin study
Document updates
Contingency
Operations and Maintenance procedures
SUMMARY
Greater challenges for compliance
. More staff time for compliance and
studies
■ Cost - $300,000 - $500,000
(over 5 years )
REQUIRED SPECIAL
STUDIES
Ambient background water quality
characterization
- Complete by May 18, 2003
- Conducted by Bay Area Clean Water
Agencies and CCCSD
- Saved $80,000
- On schedule
REQUIRED SPECIAL
STUDIES (continued)
* CN site - specific objective
— Complete by June 30, 2003
— Conducted by BACWA with Gail Chesler as
co -lead
— Completed, awaiting RWQCB action
— Saved up to $100,000 by cooperative effort
REQUIRED SPECIAL
STUDIES (continued)
* Dioxin Study
— Sample effluent two times per year for 3
years
— Improve detection limits for dioxin (dupli
sample issue)
EXISTING PROGRAM
* Pretreatment
* Pollution Minimization / Pollution Prevention
Regional Monitoring Program
- Ambient background water quality
- Assist Regional Water Quality Control
Board in TMDL development
TMDL DEVELOPMENT
Conducted in part by Clean Estuary Partnership
(BACWA, BASMA, and RWQCB)
Mercury first — approach expected out within
two months
* Sets stage for all others
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2002 No.: 7.a. ADMINISTRATIVE
Type of Action: AUTHORIZE ATTENDANCE
Subject: AUTHORIZE THE ATTENDANCE OF TWO MANAGEMENT PERSONNEL AT THE
WATER AND WASTEWATER LEADERSHIP CENTER, CHAPEL HILL, NORTH CAROLINA,
MARCH 30 - APRIL 11, 2003
Submitted By: Initiating Dept. /Div.:
Charles W. Batts, General Manager Administrative Department
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
General
ISSUE: Specific approval by the Board of Directors is required for the travel, or training
if the cost exceeds $ 1,000 and /or is out of state.
RECOMMENDATION: Authorize the attendance of two District management personnel
at the Water and Wastewater Leadership Center at the University of North Carolina,
Chapel Hill, on March 30 through April 11, 2003, at a cost of $12,000 each.
FINANCIAL IMPACTS: This training would be paid for from funds budgeted in the 2002-
2003 O &M Budget Account 12 -16, Manager's Education Incentive /Reimbursement
Account. There would be a total expenditure of $24,000 from this account. While there
are no specific items budgeted in this account, managers can use up to $3,000 a year for
training and professional development with the General Manager's approval. Historically
this account has been under utilized by more than $30,000 per year.
ALTERNATIVES /CONSIDERATIONS: Board alternatives would be to send no one to this
training, send only one manager, or budget the training as part of the Training,
Conferences, and Meetings account in the 2003 -2004 0 &M budget.
BACKGROUND: At the Board meeting of October 17, 2002, the proposal for sending
managers back to the Water and Wastewater Leadership Center Program at the Kenan-
Flagler Business School at The University of North Carolina, Chapel Hill, was presented
to the Board. The impetus for this proposal was the need for succession planning and
developing District managers for the future. The Water and Wastewater Leadership Center
Program was established for this purpose in 2000 by a group of professional organizations
in the water and wastewater industry, including the Association of Metropolitan Sewerage
11/25/02
H: \Exec Asst \C W B \Leadership Center Position Paper.wpd Page 1 of 3
POSITION PAPER
Board Meeting Date: December 5, 2002
subject: AUTHORIZE THE ATTENDANCE OF TWO MANAGEMENT PERSONNEL AT
THE WATER AND WASTEWATER LEADERSHIP CENTER, CHAPEL HILL, NORTH
CAROLINA, MARCH 30 - APRIL 11, 2003
Agencies (AMSA), the Association of Metropolitan Water Agencies (AMWA), the
American Water Works Association (AWWA), and the Water Environment Federation
(WEF). The program has been discussed with District management who believes such
training would benefit the District and who supports the concept of using their unused
training funds for this purpose. There were several concerns voiced by the Board which
were addressed in a separate letter, in summary they were:
• Course Content - This is an intensive 12 -day residential training program with both
day and several night sessions. The curriculum focuses on individual leadership
style and important industry topics. It is also a rare opportunity to sit down with
other top managers in the field, and industry experts to discuss public utility issues
and how they relate to our agencies.
• Fit with District Mission - Another concern is how this program fits with the
culture and specific goals of the District. While the main focus of the Center is
management (leadership) development, the program also contains courses that
deal with topics on Human Resources in public agencies, business ethics, diversity
management, employee empowerment, and organizational change. These are all
topics important to the District, and relevant to ongoing District programs. The
District goals of full regulatory compliance, responsible rates, exceptional
customer service, and being a high - performance organization align well with the
Center's course content. There is also course work on where the industry is
headed in relation to technology, regulation, competition, financial management,
and service quality. Every agency contacted felt the course was an overall benefit
to their agency and management team.
• Management Feedback - The Management Group has indicated that they would
like to attend such a program if the opportunity presented itself. The course
content seems well suited to both department directors and managers. If the
District chooses to send someone, feedback on course content, value and
suitability would be reviewed with the Board and used to direct future attendance.
There would be a substantial benefit to the District to provide the tools needed by
management to meet the current and future challenges facing the District. These are the
challenges resulting from the significant retirements in experienced District staff, and the
industry -wide drain in skilled technical and management talent, aging District facilities both
at the plant and in the collection system, and ever more stringent regulations. It is
11/25/02
HAExec Asst \C W B \Leadership Center Position Paper.wpd Page 2 of 3
POSITION PAPER
Board Meeting Date: December 5, 2002
Subject: AUTHORIZE THE ATTENDANCE OF TWO MANAGEMENT PERSONNEL AT
THE WATER AND WASTEWATER LEADERSHIP CENTER, CHAPEL HILL, NORTH
CAROLINA, MARCH 30 - APRIL 11, 2003
recommended that the District take advantage of the opportunity presented by the Water
and Wastewater Leadership Center Program to help the District prepare for these future
challenges by sending two members of District management to the April 2003 session and
evaluating the results to determine whether to send additional staff in future years.
RECOMMENDED BOARD ACTION: Authorize the attendance of two management
personnel to the Water and Wastewater Leadership Center, Chapel Hill, North Carolina,
March 30 - April 11, 2003.
Page 3 of 3
11/25/02
HAExec Asst \C W Meadership Center Position Paper.w
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting December 5, 2002 No.: g,a, ENGINEERING
Type of Action: ADOPT RESOLUTION; AUTHORIZE FIELD TEST
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PURCHASE OF TWO
PUMPS AND MOTORS FOR THE MORAGA AND ORINDA CROSSROADS PUMPING
STATIONS FOR AN AMOUNT NOT TO EXCEED $150,000 FOR THE PURPOSE OF A
FIELD TEST
Submitted By: Initiating Dept. /Div.:
Andrew Antkowiak Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
,( t /L
aK trT
A. cowiak W. Brennan A. FaIhAl K. Alm Char es US ell
General M ag r
ISSUE: Board of Directors' approval is requested for the purchase of two pumps and
motors for an amount not to exceed $150,000.
RECOMMENDATION: 1) Exempt this purchase from public bidding requirements; 2)
Adopt a resolution making a finding that due to the serious nature of the vibration
problems at the Moraga and Orinda Crossroads Pumping Stations, it is necessary to
conduct a field test of the selected pumps and motors to verify their suitability for long
term operation; and 3) Authorize the General Manager to execute a purchase of two
pumps and motors (one each) for the Moraga and Orinda Crossroads Pumping Stations
for an amount not to exceed $150,000.
FINANCIAL IMPACTS: A maximum of $150,000 will be spent for the purchase of the two
pumps and motors. There will be additional costs for installation.
ALTERNATIVES /CONSIDERATIONS: The purchase of these two pumps and motors may
be necessary due to the vibration problems with the already - installed Morris Pumps. Staff
wishes to have Board approval in place to proceed with this. The alternative is to attempt
to modify the Morris Pumps so that the vibration problem is eliminated.
BACKGROUND: As part of the Moraga and Orinda Crossroads Pumping Station
Renovations Project (DP 5237), six new pumps and motors were installed (three at each
pumping station). These pumps and motors were supplied by Morris Pumps. These
pumps have not been able to meet the specified vibration criteria despite many attempts
by Morris Pumps to modify the pumps to meet the criteria. Staff continues to attempt to
correct this problem by working with the contractor (GSE) and Morris Pumps.
11/26/02
L \Position Papers\ Antkowiak \5237PurchasePumps.wpd Page 1 of 4
POSITION PAPER
Board Meeting Date: December 5, 2002
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PURCHASE OF TWO
PUMPS FOR THE MORAGA AND ORINDA CROSSROADS PUMPING STATIONS FOR
AN AMOUNT NOT TO EXCEED $150,000
Staff desires to have the option of the purchase of two replacement pumps to attempt to
resolve this problem; provided that the on -going efforts by Morris Pumps do not resolve
the vibration issues. In discussions with potential replacement pump vendors, it appears
that it may also be necessary to replace the pump motors. At this time, staff does not
know if this will be necessary. The costs included in this position paper should be enough
to purchase two complete pumps and motors.
In the bid documents there were two manufacturers named as suppliers, Morris Pumps
and Fairbanks - Morse, and the specifications also allowed for use of equivalent pumps from
other manufacturers. Staff has contacted the local representative for Fairbanks - Morse.
Fairbanks -Morse is scheduling a site visit by a factory representative to examine the two
pumping stations and determine whether Fairbanks -Morse will provide replacement
pumps.
Staff has also been contacted by Cornell Pumps' representative. Cornell Pumps appears
to have a pump that will meet the flow and head demands of each of the pumping
stations. At this time, staff is investigating whether these pumps are suitable. If they
are, staff would plan to follow a similar process of scheduling a site visit by a factory
representative of Cornell Pumps to examine the two pumping stations prior to taking any
further steps.
Worthington Pumps has also contacted staff and a similar process will be followed.
At this time, staff does not have a firm price for the pumps and the associated motors.
It is estimated that $150,000 will fund this pump and motor purchase. If possible, only
the pumps will be purchased.
RECOMMENDED BOARD ACTION: Authorize the General Manager to purchase two
pumps and motors as a field test in an attempt to resolve vibration problems for the
Moraga and Orinda Crossroads Pumping Stations for an amount not to exceed $150,000.
Adopt a resolution making a finding that due to the serious nature of the vibration
problems at the Moraga and Orinda Crossroads Pumping Stations, it is necessary to
conduct the field test.
11/26/02
LAPosition Papers \Antkowiak \5237 Purchase Pumps. wpd Page 2 of 4
RESOLUTION NO. 2002-
A RESOLUTION APPROVING THE PURCHASE OF TWO PUMPS AND
MOTORS AS A FIELD TEST OR EXPERIMENT
WHEREAS, Section 3400 (b) of the California Public Contract Code
provides that a particular material, product, name brand, item, or service
may be purchased without the necessity of competitive bidding when the
legislative body of the public entity makes a finding by resolution that the
particular material, product, name brand, item thing or service being
purchased to conduct a field test or experiment to determine the product's
suitability for future use;
WHEREAS, over the last several years the District has undertaken a
project known as the Moraga and Orinda Crossroads Pumping Station
Renovation Project, DP5237 ( "Project "). The intent of the approximately
$7,000,000.00 project is to fully renovate the Moraga and Orinda
Crossroads Pumping Station including replacement of all of the pumps in
each station;
WHEREAS, the core mechanical equipment for the pump stations are
pumps which were supplied by Morris Pumps, which have been installed
and currently do not operate within the pump vibration limitations set forth in
the District's specifications for the Project;
WHEREAS, the District's contractor and Morris Pumps have tried
many times to resolve the outstanding vibration issues of the new pumps
installed as a part of the Project, and those efforts to date have not
succeeded in correcting the vibrations to a point where the pumps operate
in all ranges required by the District's specifications;
WHEREAS, for the District to receive full value from the substantial
expenditure already incurred in the Project, it is critical that the primary
mechanical feature of the pump stations, the pumps, will operate in a
manner consistent with the Project's specifications;
WHEREAS, staff analysis concludes that the District can significantly
benefit from the purchase of one pump for each pump station from a
selected manufacturer to allow for installation and field testing of a different
variety of pumps to ascertain whether alternative pumps will operate within
the District's performance specifications requirements.
Page 3 of 4
Resolution No. 2002 -
Page 2
NOW, THEREFORE BE IT RESOLVED:
THAT the General Manager be authorized to purchase two pumps and
motors as a field test or experiment to determine the suitability of these
products for future District use.
PASSED AND ADOPTED this 5th day of December, 2002, by the
Board of Directors of the Central Contra Costa Sanitary District by the
following vote:
AYES:
NOES:
ABSENT:
COUNTERSIGNED:
Members:
Members:
Members:
President of the District Board of the
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
Secretary of the Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
Kenton L. Alm
District Counsel
Page 4 of 4
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: December 5, 2002 No.: 11.a. BUDGET AND FINANCE
Type of Action: AUTHORIZE FUNDS
subject: APPROVE SUPPLEMENTAL AUTHORIZATION OF $1,000,000 TO THE GENERAL
IMPROVEMENTS PROGRAM OF THE 2001 -03 CAPITAL IMPROVEMENT BUDGET
Submitted By: Initiating Dept. /Div.:
John J. Mercurio Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
f
Aa- RV
NI'J. Mercurio R. Schmidt . Swanson A. Farrell Charles W. atts,
General Manager
ISSUE: Authorization by the Board of Directors is required for the addition of funds to
Program Budgets from the Sewer Construction Fund.
RECOMMENDATION: Authorize an additional $1,000,000 from the Sewer Construction
Fund to the General Improvements Program of the 2001 -03 Capital Improvement Budget.
FINANCIAL IMPACTS: The authorization of additional funds will allow budgeted projects
to continue as presented in the FY 2001 -02 and 2002 -03 CIB Addendum. No additional
expenditures are proposed. Project expenditures will proceed as previously approved by
the Board of Directors.
ALTERNATIVES /CONSIDERATIONS: This requested action will correct an arithmetic error
made by staff in preparing the current CIB. If this supplemental authorization is not
approved, expenditures in the General Improvements Program must be limited. This will
result in the delay of some previously approved projects into FY 2003 -04.
BACKGROUND: Each year as part of the Capital Improvement Budget (CIB) adoption
process, the Board of Directors authorizes funding levels for each of the four capital
programs: Treatment Plant, Collection System, General Improvements and Recycled
Water. Table 1 B- Revised in the FY 2001 -02 and 2002 -03 CIB Addendum presents the
authorization amounts for each program.
One element of the calculation used to determine new authorization is the carryover from
the previous fiscal year. A large carryover in a particular program reduces the need for
new authorization of funds to expend upon the various projects in that program. The
starting balances for FY 2002 -03 for each of the four programs were recently calculated
based on carryover estimates prepared early in 2002. This calculation yielded a starting
balance in the General Improvements Program that is inadequate for the amount of project
work envisioned in the CIB Addendum due to an arithmetic error. This unprecedented
11/25/02
U: \Position Papers \Mercurio \!!SUPP -1.WPD Page 1 of 2
POSITION PAPER
Board Meeting Date: December 5, 2002
Subject: APPROVE SUPPLEMENTAL AUTHORIZATION OF $1,000,000 TO THE GENERAL
IMPROVEMENTS PROGRAM OF THE 2001 -03 CAPITAL IMPROVEMENT BUDGET
situation results from much smaller carryover from FY 2001 -02 than had been estimated
when the CIB Addendum was in preparation.
The carryover from FY 2001 -02 was erroneously assumed to include a new authorization
of $2,970,000 for the Animal Control Facility, which had actually been authorized in the
prior fiscal year. Thus, in effect, double counting occurred, and the carryover estimate
was overstated. This, in turn, resulted in insufficient new funds being authorized. New
allocations required for General Improvements Program Projects in FY 2002 -03 equals
$1,671,000. This has led to an approximate $1,000,000 short -fall in authorized funds
for the General Improvements Program.
Staff proposes that a supplemental authorization of $1,000,000 for the General
Improvements Program be approved by the Board of Directors in order to allow the
previously approved expenditures to proceed.
RECOMMENDED BOARD ACTION: Authorize an additional $1,000,000 from the Sewer
Construction Fund to the General Improvements Program of the 2001 -03 Capital
Improvement Budget.
11/25/02
UAPosition Papers \Mercurio \!!SUPP -1.WPD Page 2 of 2