HomeMy WebLinkAbout11/7/2002 AGENDA BACKUPCentral Contra Costa S, itary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 7, 2002 No' 4.a. CONSENT CALENDAR
Type of Action: ACCEPT EASEMENT; QUITCLAIM EASEMENT
Subject: ADOPT RESOLUTIONS AUTHORIZING ACCEPTANCE OF A GRANT OF
EASEMENT FROM MICHAEL A. CHURCH AND TAMARA P. CHURCH FOR AN
EASEMENT AT 3073 VESSING ROAD, PLEASANT HILL, JOB 3977
AND EXECUTION OF A QUITCLAIM DEED FOR AN EXISTING EASEMENT ON THE
SAME PROPERTY JOB 3977 AND AUTHORIZE RECORDING OF BOTH DOCUMENTS.
submitted By: Ricardo Hernandez initiating Dept. /Div.:
Engineering Assistant III Engineering / Environmental Services
REVIEWED AND RECOMMENDER BOARD ACT /O
R. Hernandez J. 'yamoto -Mills C. Swanson A. Farrell
General M
ISSUE: Easements must be accepted or quitclaimed by the Board of Directors by
resolution.
RECOMMENDATION: Adopt resolutions accepting the Grant of Easement and approving
the quitclaiming of the existing easement, and authorizing recording with the Contra Costa
County Recorder.
FINANCIAL IMPACTS. Payment of $3,000 has been made to the property owners.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: In 1985, the District repaired a sewer on the subject property. As part
of the repair work, the sewer was moved further into the property and closer to the
house. Property rights over the relocated sewer were never obtained due to divorce
proceedings affecting title to the property. The property was subsequently sold to
Michael and Tamara Church, the current owners.
Last year, Mr. and Mrs. Church initiated a remodeling project and the missing easement
came to the attention of staff. Negotiations were then initiated to acquire the needed
property rights. The old easement is being quitclaimed as part of this transaction. A map
showing the replacement easement and the easement to be quitclaimed is attached.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting the Grant of Easement
from Michael A. Church and Tamara P. Church and authorizing the Quitclaim Deed (for
the old easement) to the same, and authorizing staff to record the Grant of Easement and
the Quitclaim Deed with the Contra Costa County Recorder.
10/31/02
U: \Position Papers \Hernandez R \ACCEPT -1.WPD Page 1 Of 2
HILL
SITE
GEARY RD
LOCATION MAP
CHURCH
NEW EASEMENT
EASEMENT TO
BE QUITCLAIME
FEET
Central Contra Costa Attachment
Sanitary District
3073 VESSING RD, PLEASANT HILL
EASEMENT ACOUISITION MAP
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 7, 2002 No.: 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE MANZANITA CREEK
CROSSING REPAIR PROJECT, DISTRICT PROJECT 5434, IN ORINDA,
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
T. Godsey . Pi ki W. Brennan A. Farrel Charles . Bi
General Mani
ISSUE: Construction has been completed on the Manzanita Creek Crossing Repair Project,
(DP 5434) in Orinda, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Manzanita Creek Crossing Repair
Project, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code Section 3093.
BACKGROUND: The Manzanita Creek Crossing is a sewer creek crossing carrying the
sewer flow for 60 homes in the Manzanita and Kittiwake Drive area of Orinda. Inspection
revealed that the pipe crossing had developed a sag due to bridge supports that had
shifted and settled. This creek crossing is one of the largest in the District in terms of
length (200 feet) and height (30 feet). The contractor underpinned the trestle bents,
re- plumbed the trestle bents vertically and horizontally, adjusted the sewer pipe's grade,
and repainted the trestle bents.
On August 15, 2002, the Board of Directors (Board) authorized the award of a contract
for the construction of the project to Taber Construction Company. The Notice to
Proceed was issued on September 3, 2002. The work was completed on
October 3, 2002. The remaining items of work consist of minor punchlist items, which
do not affect the project acceptance.
The total authorized budget for the project is $172,000. The budget includes the cost of
engineering design, alternative routing analysis, District forces, testing services,
geotechnical services, contractor services, etc. An accounting of the project costs will
10/30/02
CPD -GL -I: \Design \Position Papers \2002 \DP5434AcceptanceBTG.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: November 7, 2002
Subject: ACCEPT THE CONTRACT WORK FOR THE MANZANITA CREEK
CROSSING REPAIR PROJECT, DISTRICT PROJECT 5434, IN ORINDA,
AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION
be provided to the Board at the time of project closeout. It is appropriate to accept the
contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Manzanita Creek
Crossing Repair Project, and authorize the filing of the Notice of Completion.
10/30/02
CPD -GL -I: \Design \Position Papers \2002 \DP5434AcceptanceBTG.wpd Page 2 of 2
Central Contra Costa Sanitary District
/40 1 ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 7, 2002 No.: 6.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO SILVERADO
CONTRACTORS, INC., FOR THE INFLUENT DIVERSION
SUPERSTRUCTURE DEMOLITION PROJECT, DISTRICT PROJECT
NO. 6167
Submitted By: Initiating Dept. /Div.:
Ba T. Than, Senior Engineer Operations / Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.,
1
B. Than j J.
General
ISSUE: On October 11, 2002, sealed bids were received and opened for the Influent
Diversion Superstructure Demolition Project, District Project No. 6167. The Board of
Directors must authorize award of the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Authorize award of a construction contract to Silverado
Contractors, Inc.
FINANCIAL IMPACTS: Approximately $220,000 including bid price, contingency, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids.
BACKGROUND: The Influent Diversion Structure was built as part of the original
headworks facility in the 1950's. Since the original construction, additional gravity pipes
and a superstructure had been added and several bypass pipes have been removed (part
of the Headworks Facilities Improvement Project). The superstructure (constructed in the
early 1970's) has corroded to the point where the inside of the building has been
damaged. It has been determined that this building should be demolished to avoid a
safety issue.
This project will remove the existing roof and concrete walls, install lighting and handrails,
and permanently support remaining equipment. Refer to Attachment 1 for project
location.
Plans and specifications for this project were prepared by District staff with the assistance
of WRMS Engineering. The engineering estimate for construction cost is $160,000. The
10/30/02
S:\ Correspondence \POSPAPR \2002 \IDS Demolition.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: November 7, 2002
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO SILVERADO
CONTRACTORS, INC., FOR THE INFLUENT DIVERSION SUPERSTRUCTURE
DEMOLITION PROJECT, DISTRICT PROJECT NO. 6167
project was published in the Contra Costa Times. Three (3) bids, ranging from $145,700
to $174,423, were received and publicly opened on October 11, 2002. A summary of
these bids is shown in Attachment 2. Staff conducted a commercial and technical
evaluation of these bids and has determined that Silverado Contractors, Inc., is the lowest
responsible bidder with a bid amount of $145,700.
Construction management, construction contract administration, and construction
inspection will be performed by District staff. Construction support services, which
include reviewing shop drawings and submittals, responding to design questions,
evaluating change order requests, and performing site visits to verify compliance with the
design intent, will be performed by WRMS.
The allocation of funds required to complete this project, as shown in Attachment 3, is
$220,000. The Influent Diversion Superstructure Demolition is part of the Treatment
Plant Safety Improvements Project, which is included in the Fiscal Year 2002 -03 Capital
Improvement Budget on pages TP -50 through TP -51. Staff has determined that there are
adequate funds in the Capital Improvement Budget and Plan for this project. The Project
Manager has reviewed the expenditure requirements for this allocation and has determined
that they are consistent with the Capital Improvement Budget and Plan.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines, Section 15301, since it involves minor
alterations to an existing sewage facility with no increase in capacity. Approval of this
project will establish the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $145,700 for the Influent Diversion Superstructure Demolition Project, District
Project No. 6167, to Silverado Contractors, Inc., the lowest responsible bidder.
10/30/02
S:\ Correspondence \POSPAPR \2002 \IDS Demolition.wpd Page 2 of 5
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Central Contra Costa INFLUENT DIVERSION SUPERSTRUCTURE Attachment
Sanitary District DEMOLITION PROJECT
N 1
District Project 6167
Project Location
a
Page 3 of 5
ATTACHMENT 2
SUMMARY OF BIDS
PROJECT NO.: 6167 DATE: OCTOBER 11, 2002
PROJECTS NAME: INFLUENT DIVERSION SUPERSTRUCTURE DEMOLITION
LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $160,000
No.
BIDDER
BID PRICE
(Name & address)
1
Silverado Contractors, Inc.
$ 145,700
3233 Peralta Street
Oakland, California 94608
2
ICONCO
$ 159,000
303 Derby Avenue
Oakland, California 94601
3
Soil Enterprises, Inc.
$ 174,423
P.O. Box 733
Brentwood, California 94513
BIDS OPENED BY /s/ Debbie Ratcliff DATE October 11, 2002
10/30/02
S:\ Correspondence \POSPAPR \2002 \IDS Demolition.wpd Page 4 of 5
ATTACHMENT 3
INFLUENT DIVERSION SUPERSTRUCTURE DEMOLITION
DISTRICT PROJECT NO. 6167
POST - BID /PRE- CONSTRUCTION COST ESTIMATE
Percent of Estimated
Construction
No. Item Description Amount Cost
1 CONSTRUCTION
a. Construction Contract $145,700
b. Contingency at 20% $ 29,300
TOTAL CONSTRUCTION $175,000
2 CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management /Resident Engineering /Inspection $ 27,000
- Project Engineering /Operations Department $ 3,000
SUBTOTAL $ 30,000
b. Consultants
- Construction Support Services $ 4,000
- Material and Construction Testings $ 1,000
SUBTOTAL $ 5,000
TOTAL CONSTRUCTION MANAGEMENT $ 35,000
3 TOTAL CONSTRUCTION PHASE COST $ 210,000
4 TOTAL PREBID EXPENDITURES (DESIGN) $ 35,000
5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST $ 70,000
6 TOTAL ESTIMATED PROJECT COST $ 245,000
7 FUNDS AUTHORIZED TO DATE $ 25,000
8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT $220,000
100%
17%
3%
20%
120%
20%
40%
Page 5 of 5
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I -680 / HWY 4
INTERCHANGE PROJECTS
CURTIS SWANSON
November 7, 2002
I -680 / HWY 4
INTERCHANGE PROJECTS
• Off ramps
• Flyover ramps
• Third lane for Hwy 4
• Eliminate cloverleaf
• Construction from 2007 to 2013
• $250 million
I -680 / HWY 4 INTERCHANGE
PROJECT PHASES
�. Northbound 680 to westbound 4 flyover
z. Eastbound 4 to southbound 680 ramp
3. Third lane to Hwy 4
4. Southbound 680 to eastbound 4 flyover
s. Westbound 4 to northbound 680 ramp
I -680 / HWY 4 INTERCHANGE
IMPACT ON CCCSD FACILITIES
• Phase 1 relocate 800 feet of 84 -inch
A -line interceptor
• Phase 3 relocate 150 feet of 39 -inch
trunk sewer
• Phase 5 elimination or reduction of
Frontage Road
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Central Contra Costa Sanitary District
r BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 7, 2002 No.: 8. ADMINISTRATIVE
Type of action: Authorize Funds
subject: AUTHORIZE GENERAL MANAGER TO AMEND THE $25,000 CONSULTING
AGREEMENT WITH MGH CONSULTING FOR UP TO $15,000 FOR COMPLETION OF
THE TEAM TRAINING PROGRAM THROUGH MARCH, 2003
Submitted By Initiating Dept /Div.:
Harriette Heibel, Community Affairs Mgr. Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
4R— 'e-M — W
H. Heibel R. Musgraves A. Farrell
General
e
ISSUE: Board of Directors approval is required for professional consultant agreement over
$25,000 that are funded from the Operations and Maintenance Budget.
RECOMMENDATION: Authorize General Manager to amend the $25,000 Consulting
Agreement with MGH Consulting for up to $15,000 for completion of District Team Training
Program through March, 2003
FINANCIAL IMPACTS: Funds have been budgeted in the O &M budget to cover the costs
associated with this training program.
ALTERNATIVES /CONSIDERATIONS: End training at the current level.
BACKGROUND: One of the items from the District's 1998 Strategic Planning Sessions with
the Board of Directors was the recognition of the need for some level of District -wide training
to prepare for the transition taking place due to significant retirements, a younger workforce
and other organizational changes. In 1999, the District conducted a needs assessment to
determine what type of training would be most beneficial to managers, supervisors, and
employees during this transition. As a result, a three year program was developed with training
for all employees in the areas of communications and team building. There was additional
training identified for supervisors and managers that dealt with performance appraisals and
improved outcomes. Each of the identified training components has been customized to
address the District's needs, and each training element has built upon the preciously provided
training.
All District employees, including managers and supervisors, attended sessions on listening
skills in 2000, and constructive conflict resolution in 2001. Supervisors and managers attended
sessions on how to improve work performance and performance appraisals in 2000. The
10/31/02
H:WdminStuff\PosPapMGH2.wpd Page 1 of 2
POS /T /ON PAPER
Board Meeting Date: November 7, 2002
subject. AUTHORIZE GENERAL MANAGER TO AMEND THE $25, 000 CONSULTING
AGREEMENT WITH MGH CONSULTING FOR UP TO $15,000 FOR COMPLETION OF
THE TEAM TRAINING PROGRAM THROUGH MARCH, 2003
District has also provided training on specific work related topics to supervisors to address both
required skills and work unit team building. Because of District staff's aid in developing the
various program components, and because the training is being held onsite, the actual cost of
the training remains approximately $100 per employee. This amount is consistent with past
training budgets for professional development. Equivalent training on the outside would cost
considerably more.
As part of the effort, District work groups are currently in the process of attending a four -hour
team building training session. In preparing the original scope of work for the team building
training, it was envisioned that the training would be conducted department by department
using the same basic approach. Based on that assumption and general guidelines on the type
of training required, the Management Training Committee interviewed potential trainers, and
selected MGH Consulting whose principal is Maria Hernandez, Ph. D. A $25,000 contract was
signed with her firm based on a common approach for each training session. As the team
training unfolded, and as managers and supervisors requested the consultant develop
customized training elements for various work groups, it became apparent that more training
sessions would be required focusing on individual work units. The resulting work unit training
sessions had less people in each session to maximize the value of team training for both the
supervisors and their employees. This program has been very well received by the work
groups who have already participated in the team training. However, the reformatting of the
team training with additional sessions and the need for follow -up training with some of the
individual work groups, requires additional funds. The cost of the additional work is estimated
to be less than $15,000. The work group training sessions will be completed by January, 2003,
and the follow -up work will be completed by March, 2003.
RECOMMENDED BOARD ACTION: Authorize General Manager to Amend the $25,000
Consulting Agreement with MGH Consulting for up to $15,000 for Completion of the Team
Training Program through March, 2003, bringing the total contract amount to $40,000.
10/31/02
H:WdminStuiflPosPapMGH2.wpd Page 2 of 2
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