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Home My WebLink About10/17/2002 AGENDA BACKUPYEAR 2001 PLANT OPERATIONS • Total Processed Flow —15.8 billion gallons Total Ash Produced — 5,256 tons • Laboratory Compliance Analyses — 39,600 • Permit violations — 0 (100% Compliance) AMSA AWARDS CRITERIA • Silver - 1 to 5 Violations Per Year • Gold - 0 Violations Per Year • Platinum - 0 Violations for 5 Years 1 Year 2001 AMSA Statistics • AMSA Agencies - 324 • 2001 AMSA Silver Awards - 122 • 2001 AMSA Gold Awards - 181 • 2001 AMSA Platinum Awards - 14 2 PAST PERFORMANCE YEAR AWARD 1992 Silver 1993 Silver 1994 Silver 1995 Gold 1996 Silver 1997 None 1998 Gold 1999 Gold 2000 Gold 2001 Gold PERMIT COMPLIANCE "CHALLENGES" • Construction Impacts • Mechanical Breakdown of Critical Equipment • Communication of Activities • Uncontrollable Constituents • New Permit Concerns — More Difficult Permit Requirements 3 ACKNOWLEDGEMENTS • Board Support • Staff Efforts PRESENTATION OF AWARD • LABORATORY • OPERATIONS • MAINTENANCE • MARY LOU ESPARZA- VIGNALATS • BRUCE DOBEY • DEAN McNEELY 4 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 17, 2002 No.: 5.a. BIDS AND AWARDS Type of Action: AUTHORIZE AWARD sub /ect: AUTHORIZE AWARD OF A SERVICE CONTRACT TO ROTO- ROOTER FOR PROVIDING TV INSPECTION OF SANITARY SEWERS Submitted By: Initiating Dept. /Div.: Tom Godsey, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. ire) / T. Godsey ecki W. Brennan A. arrell C General Man)(ger ISSUE: On October 4, 2002, sealed bids were received and publicly opened for providing television (TV) inspection of sanitary sewers for a three -year period for capital improvement projects. The Board must authorize award of the contract or reject bids within 50 days of the bid opening. RECOMMENDATION: Authorize award of a service contract to Roto- Rooter, the lowest responsible bidder, for providing TV inspection of sanitary sewers for a three -year period. FINANCIAL IMPACTS: The cost will be $ 153,840 on several sewer renovation projects during design. Staff has reviewed the Capital Improvement Program and has concluded that there are adequate funds available. ALTERNATIVES /CONSIDERATIONS: Reject all bids and re -bid the project. BACKGROUND: The Engineering Department needs to assess the condition of approximately 60,000 feet of sanitary sewers each year as part of the planning and design of collection system capital projects. Sanitary sewers are TV inspected with the service contractor for immediate capital project investigations such as utility coordination, risk management investigations, and corrosion studies. The purpose of TV inspecting the sanitary sewers is to determine their condition. The results are used to coordinate design and to minimize change orders during construction. Staff has found that bidding the TV inspection work as a service contract results in a lower overall cost and a significant reduction in paper work associated with negotiating and issuing separate contracts. The purpose of the bid request is to establish unit cost (instead of a total lump -sum bid amount) for each portion of the work for certain potential projects, while obtaining the lowest overall cost for the District. 10/9/02 I: \Construction \Position Papers \2002 \TV Blanket.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: October 17, 2002 Subject: AUTHORIZE AWARD OF A SERVICE CONTRACT TO ROTO- ROOTER FOR PROVIDING TV INSPECTION OF SANITARY SEWERS A bid request was advertised on September 20 and September 25, 2002. Six bids were received and publicly opened on October 4, 2002. These bids are listed in Attachment 1, Tabulation of Bids. The Engineering staff conducted a technical and commercial evaluation of the bids and concluded that Roto- Rooter is the lowest responsible bidder. The initial contract amount will be $153,840 over a three -year period. Future revisions may be made if additional work is identified. The engineer's estimate for the proposed contract work over a three -year period was $245,000. Staff has concluded that this contract is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262 since it will provide information for design of sewer improvements and will not have a legally binding effect on later activities. Approval of this award of contract will establish the Board of Directors' independent finding that the contract is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a service contract to Roto- Rooter, the lowest responsible bidder, for providing TV inspection of sanitary sewers for a three - year period. 10/10/02 Page 2 of 3 Attachment 1 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO. 025194ENG Television Insl2ection of Sanitary Sewers DATE Oct. 4. 2002 LOCATION Entire Service Area ENGR. EST. $ 245.000 BIDDER (Name, Telephone & Address) BID PRICE 1 Roto Rooter Sewer Service $153,840 2 Subtronics Corporation $194,000 3 National Plant Services $ 229, 100 4 JCC, Inc. Video Pipeline Inspection $261,000 5 Gelco Services, Inc. $324,400 6 Cal Sierra Construction, Inc. $338,005 7 Page 3 of 3 BIDS OPENED BY Joyce E. Murlhy DATE 10/4/02 SHEET NO 1 OF 1 r) (D n 0 -1l .� O V) [D ::E (D r -�A cn O w R• w . 0o 03 c- —. mommm a C) CL o� Ul CU c:) o � 3 Owl 70 0 o 3 feet o Ln Imm" Ln o w 0 "% rwml� c CD -A, C) 0 vo _ , C. 0 0 0 (0) 0 c- CD OMI C) C) D (D (9n N "a rot m 3 Meet rn N O Q N tTi L m tw roor o n � o reel' = o Meet -o cou- .o Ul N (D MMI E ui CD n' 10— CD (D (D n 0 fD rt m m 3 CD fD t--� (J') n o� n fD V) CD 0 LAW C) n U, (D �. 0) < u CD tn' --t w O —• (v =r Cl) Q. r-or CL (D O n (� 1-1 -� 0 0 (D CD CD Cu En -I to ro. O CD CU CD �• O 3 �7 rim m a�i CD ^ ; _. n �- . 3 r1',O cu fl� :3 p n (D -� r C) O (n =3 %--oO W ui n 0 rn 0 oh 0 O CD��' 'C7 C CD "0 CD m 0--100 fl) 3 t� En 9 �. �. CD �• 3 c O 0 C0Un -0 CQ -n CAD tN �- 0 O u Q- � 0 � (D (D cu n V) in iv n (D 0 0 m ---14 [D rt O. O O ui n 0 rn 0 oh 0 CD��' 'C7 C CD "0 m Co fl) 3 t� En CD -0 CQ -n CAD tN 0 � n CD ui n 0 rn 0 oh 0 0 V) C) l ) M '6q- 4i' Ln e-r 0) MMI CU (D n °o 0 0 oo CD °o s O ° _0 c-° v� � ov c° D {� o � � 0 D � CU 0 0 V) C) l ) zz 0) 00 0) MMI CU oo- s > e-r 0 < CD s CD v� O i v O D CD O � =3 N o 0 CIV C� n CD o L1I =� CD CD CD N N n Om X CD 0 y CD W 0 to L 2001 -2002 Annual Report • Purpose • Audience • Theme • Content • Schedule Purpose of Annual Report • To provide an overview of CCCSD accomplishments during past year • To provide financial highlights • To provide a historical perspective • To communicate who CCCSD is and what we do 3 Audience • Wastewater and water agencies within California • Local elected officials in our service area • Related friends, partners, agencies and associations • Employees • Media Theme • Building on our Strengths • Highlighting the four goal areas - Full regulatory compliance — Excellent customer service — Responsible rates — High performance organization 1 Content • About the Board of Directors • Letter /message from the General Manager • Overview of the District • Highlights of major activities organized by the four Goal Areas • Financial/Budget information Content • Full Regulatory Compliance — New NPDES permit — New Environmental Laboratory — Pollution Prevention efforts — Pre - treatment program • Excellent Customer Service — Public outreach on construction projects — Serving the public at the HHWCF — Serving customers at the Permit Counter — Web site Content • Responsible Rates — Finance/Budget information — Capital Improvement Program — Cost - cutting efforts, cost - effective solutions • High Performance Organization — Safety program — Strategic planning and continuous improvement — Training — How we measure ourselves Schedule • Discuss in more detail with the Board Outreach Committee on October 241' • Bring to full Board November 2181 • Mail out to audience in early December K UPDATE: PROPOSED LAND USE OF I.T. BAKER SITE CURTIS SWANSON October 17, 2002 CCCSD PIPELINE ISSUES . IMPACTS ON MAJOR CCCSD PIPELINES • CONSTRUCTION DAMAGE • SETTLEMENT • DIFFERENTIAL SETTLEMENT • HORIZONTAL DISPLACEMENT ACCESS ISSUES . ACCESS TO I.T. BAKER SITE • CURRENTLY VIA A GRAVEL ROAD ON 20 - 34 FOOT WIDE EASEMENTS • VEHICLE TRAFFIC WILL INCREASE: CONCO -130 TRUCKS / DAY U.S. DEVELOPMENT - 50 TO 80 TRUCKS /DAY CONCO CEMENT PROPOSAL • AWARE OF CCCSD PIPELINES • BUILDINGS WILL BE 80 FEET AWAY FROM M -2 FORCE MAINS • NO INCREASE IN LOADING ON PIPELINES • PROHIBIT STORAGE AND PARKING OVER PIPELINES • ENGINEERED VEHICLE CROSSINGS WHAT CONCO CEMENT NEEDS FROM CCCSD • APPROVAL OF BUILDING AND PIPE CROSSING DESIGNS • WATER LINE EASEMENT ACROSS LAGISS PROPERTY • IMPROVEMENTS TO ACCESS ROAD ACROSS CCCSD PROPERTY • RELOCATE CCCSD ACCESS EASEMENTS ON THEIR PROPERTY • SEWER SERVICE • RECYCLED WATER U.S. DEVELOPMENT PROPOSAL • AWARE OF CCCSD PIPELINES • AWARE OF SET -BACK REQUIREMENTS • RAIL CROSSINGS OF OUTFALL . SOIL CEMENT "PIERS" WITH CONCRETE SLAB • ETHANOL STORAGE PLAN IS OUT FOR NOW 2 WHAT U.S. DEVELOPMENT NEEDS FROM CCCSD • IMPROVEMENTS TO ACCESS ROAD ACROSS CCCSD PROPERTY • APPROVAL OF CROSSING DESIGN AND STORAGE LOCATIONS . RECYCLED WATER? Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: OCTOBER 17, 2002 No.: 7.a. TREATMENT PLANT Type of Action: ADOPT A RESOLUTION, AUTHORIZE SOLE - SOURCE CONTRACT Subject: ADOPT A RESOLUTION; AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE - SOURCE CONTRACT FOR THE STEAM TURBINE SYSTEM UPGRADES PROJECT, DISTRICT PROJECT NO. 6158, WITH DRESSER -RAND FOR AN AMOUNT NOT TO EXCEED $200,000 Submitted By: Initiating Dept. /Div.: Craig Mizutani, Associate Engineer Operations /Plant Operations REVIEWED ND RECOMMENDED FOR BOARD ACTION: 6 A C. t ni J. K ly R. Musgr es K. m •Charles Batts, General Manager ISSUE: Board of Directors' approval is required for this sole- source contract with Dresser - Rand. RECOMMENDATION: Adopt a resolution to authorize the General Manager to execute a sole- source contract with Dresser -Rand for the installation of Terry Turbine replacement parts for an amount not to exceed $200,000. Dresser -Rand is the authorized manufacturer's representative of Terry Turbine products. FINANCIAL IMPACTS: The sole- source contract for installation of the replacement parts would be approximately $200,000. The parts were prepurchased from Dresser -Rand in July of this year at a cost of about $1,000,000. The engineer's estimate for the installation of the remaining project elements is $1,000,000. The overall project cost is budgeted at $2,400,000. ALTERNATIVES /CONSIDERATIONS: The installation of the Terry Turbine replacement parts could potentially be performed by others; however, this would jeopardize the warranty of the replacement parts. The manufacturer's authorized representative has the required unique equipment knowledge and expertise to install the proprietary parts and provide the District with a reliable, warranted system. BACKGROUND: The two Terry steam turbines, which drive the aeration blowers, are the heart of the aeration system and a key component in the secondary treatment process. The turbines have been in continuous service, 24 hours a day, for over 25 years and have provided outstanding service. However, due to their age and high number of run hours, they are in need of refurbishment. Recent inspections have revealed significant wear and 10/10/02 Page 1 of 5 POSITION PAPER Board Meeting Date: October 17, 2002 Subject: ADOPT A RESOLUTION; AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE- SOURCE CONTRACT FOR THE STEAM TURBINE SYSTEM UPGRADES PROJECT, DISTRICT PROJECT NO. 6158, WITH DRESSER -RAND FOR AN AMOUNT NOT TO EXCEED $200,000 cracking on key turbine components. By refurbishing the turbines, they will continue to provide reliable service in the years to come. The Steam Turbine System Upgrades Project, DP 6158, provides upgrades, repairs, and improvements to the existing steam turbine system. The core of the project is the internal and external turbine upgrades. Additional work includes the installation of the lube oil system, work platform, new control cabinet, and ancillary piping relocation. The Board authorized the sole- source prepurchase of repair and upgrade parts for the two steam turbines at the Board meeting on June 6, 2002. The parts were prepurchased due to the long lead time required for manufacture and assembly. The District executed a purchase order for approximately $1,000,000 with Dresser -Rand for the recommended equipment at the end of July. The purchase order included (for each turbine) new nozzle rings, reversing rings, diaphragms, updated controls with a new digital governor package, and a lube oil skid. The equipment is on schedule for delivery by the end of January 2003. The installation of these parts, in addition to other improvements, is incorporated in the Steam Turbine System Upgrades Project, DP 6158. On a typical District construction project, the general contractor is responsible for all work associated with the project. Staff does not recommend this course of action for this project because the unique nature of the turbine retrofit requires a different approach. Staff recommends that the construction project be divided into two separate work efforts. One contract is for work associated with the turbine upgrade only and is valued at $200,000. The second, larger contract is for all other work, which will be competitively bid and is valued at $1,000,000. Staff has evaluated the options for installing the turbine - specific equipment and recommends executing a sole- source contract with Dresser -Rand for an amount not to exceed $200,000. Dresser -Rand is the only local authorized factory representative for Terry Turbine and performed well on the two turbine repairs last winter. Dresser -Rand provides the unique knowledge and expertise to install this proprietary equipment and will guarantee the overall performance of the turbine system. Both parts and labor will be warranted by a single- source (Dresser- Rand). 10/10/02 Page 2 of 5 POSITION PAPER Board Meeting Date: October 17, 2002 Subject: ADOPT A RESOLUTION; AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE - SOURCE CONTRACT FOR THE STEAM TURBINE SYSTEM UPGRADES PROJECT, DISTRICT PROJECT NO. 6158, WITH DRESSER -RAND FOR AN AMOUNT NOT TO EXCEED $200,000 The Steam Turbine System Upgrade Project, DP 6158, is identified as the Aeration System Improvements Project in the 2001 -2002 Capital Improvement Budget, pages TP -57 through TP -59. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15302 since it involves replacement of an existing facility on the same site (the treatment plant) and with substantially the same purpose and level of activity as the facility being replaced. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Adopt a resolution finding that, pursuant to the Public Contracts Code and District Purchasing Standard S -013, entering into a contract with Dresser -Rand is required to provide the District with reliable steam turbines. The resolution also includes a finding that the public interest is best served by utilizing the unique technology that Dresser -Rand, the authorized factory representative of the District's two existing Terry Turbines, has developed to upgrade these specific machines. Authorize the General Manager to execute a sole- source contract with Dresser -Rand in an amount not to exceed $200,000. Make a finding that under the circumstances Dresser -Rand is the only authorized factory representative available for installing the Terry Turbine replacement equipment, and that it is in the best interest of the District to proceed with a sole- source contract with Dresser -Rand. 10/10/02 Page 3 of 5 RESOLUTION NO. A RESOLUTION APPROVING A SOLE - SOURCE CONTRACT FOR THE INSTALLATION OF TURBINE REPLACEMENT PARTS TO DRESSER -RAND COMPANY WHEREAS, the Central Contra Costa Sanitary District's (District) Purchasing Standard, S -013, Bids, provides that in those cases involving a unique or novel product application required to be used in the public interest, a governmental entity may specify such unique or novel product as an appropriate sole source; and WHEREAS, the District has two Terry Turbines, both of which are in need of major refurbishment and upgrade; WHEREAS, the proprietary technology incorporated in Terry Turbine's current technology will be furnished and incorporated in the District's two Terry Turbines and can be upgraded by Dresser -Rand Company to extend the life of the turbines and to increase reliability and maintainability; WHEREAS, Section 3400(b) of the California Public Contract Code provides that a particular material, product, name brand, item, or service may be purchased without the necessity of competitive bidding when the governmental body of the public entity makes a finding by resolution that the designated material, product, thing, or service being purchased to match existing and utilize proprietary technology, and is only available through a single or sole source, may be made; and WHEREAS, in order to best protect the replacement parts warranty, it is prudent to have the parts installed by Dresser -Rand, the authorized factory representative for Terry Turbine in Northern California; and WHEREAS, staff analysis concludes that the District can significantly benefit from entering into an agreement with Dresser -Rand Company to install replacement parts, upgrade, modify, and repair the District's two steam turbines with current state -of- the -art technology, which is proprietary; and WHEREAS, staff analysis further concludes that the public interest in achieving the most cost - effective, practical upgrade and repair alternative is by using this application in the District's treatment plant, which requires using the unique and proprietary technology offered by Dresser -Rand Company, as a sole supplier. NOW, THEREFORE BE IT RESOLVED: 1. THAT, the Board of Directors of Central Contra Costa Sanitary District finds that the proprietary technology offered by Dresser -Rand Company, shall be S:\ Correspondence \POSPAPR \2002 \Resolution- Turbine Installation. wpd Page 4 of 5 Resolution No. Page 2 of 2 utilized in the District's treatment plant to repair the District's two Terry Turbines; and that a sole source contract with Dresser -Rand be entered into for installation of said replacement parts by the authorized factory representative in this area. 2. THAT, the General Manager be authorized to execute a series of agreements with Dresser -Rand Company, as an appropriate sole- source provider, to install replacement parts for the Terry Turbines. 3. PASSED AND ADOPTED this 17th day of October 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: Kenton L. Alm District Counsel S:\ Correspondence \POSPAPR \2002 \Resolution- Turbine Installation. wpd Page 5 of 5 Steam Turbid ole- Source Parts Installation Presentation CRAIG MIZUTANI BOARD OF DIRECTORS MEE OCTOBER 17, 2002 2,500 Horsepower Steam - Driven Turbines Turbines use waste furnace/ cogeneration heat to produce aeratii air. Continuous operation since 1975. Reliable service until last winter. 1 Turbine Repairs Turbines failed Winter 2002 Dresser -Rand (D -R), Benicia, responded quickly to restore turbine. a Have stood behind work Inspection revealed worn parts Upgrade /replacement parts required`' replace worn turbine parts Turbine Project/Parts Prepurchase Project *Turbine Refurbishment * Piping /Structural Modifications # Control System Upgrade Board authorized sole- source prepurch of turbine parts from D -R on June 6, Possibility of sole- sourcing installat by D -R also discussed 2 Sole- Source Installation Justification Turbines are large, fast, and complex. Unique supplier of good product. D -R, Benicia, is factory repair /service fay for Terry turbines. Staff recommends D -R install parts, and contractor do other work. Other agencies have contracted directly • LA County Sanitation • Local Refineries Sole - Source Installation More District control of turbine work. Reduces risk to contractor and D -R. Warranty of proprietary replacement parts. Negotiated price, scope, and conditions. 3 Costs Sole- source contract (D -R) not to exceed $200,000 Other turbine - related work (contrc, $1,000,000 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 17, 2002 N" 8.a. HUMAN RESOURCES Type of Action: HUMAN RESOURCES Subject: ADOPT RESOLUTION APPOINTING DIANE WAGNER TO THE POSITION OF PURCHASING AND MATERIALS MANAGER, M -35 ($6677 - $8115), EFFECTIVE OCTOBER 28, 2002 Submitted By: R. Musgraves Initiating Dept. /Div.: Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION. I • air , OUM741 I Charles 9V ' Bafis, General Mag6ger ISSUE: Appointment of individuals to management positions requires the approval of the Board of Directors. RECOMMENDATION: Adopt resolution appointing Diane Wagner, Purchasing and Materials Manager, M -35 ($6677 - $8115), effective October 28, 2002. FINANCIAL IMPACTS: Budgeted position. ALTERNATIVES /CONSIDERATIONS: Alternatives to filling the position and the dissemination of duties to other positions was considered and rejected as not viable. BACKGROUND: The position of Purchasing and Materials Manager became vacant on June 7, 2002 with the resignation of Ms. Victoria Lamica from the District. Director of Administration, Randy Musgraves, took over the management duties of the Purchasing and Materials Manager and determined that filling the position was critical to the organization. The Human Resources Division conducted the recruitment. Out of approximately fifty applicants, nine were scheduled for interviews with an outside panel of experts in the field of purchasing and materials services. Two of the top candidates were invited to final interviews with the General Manager and Mr. Musgraves. Ms. Wagner has over twenty years of employment experience in the public sector, including eight years at the City of Porterville Treatment Plant. While at the Treatment Plant, Ms. Wagner obtained a Grade IV Operator state - certification. She was later assigned responsibility over their laboratory. 10/9/02 H:\ Backup \FILES \PERSMISC \purchmgr.pp.wpd Page 1 Of 3 POSITION PAPER Board Meeting Date: October 17, 2002 Subject: ADOPT RESOLUTION APPOINTING DIANE WAGNER TO THE POSITION OF PURCHASING AND MATERIALS MANAGER, M -35 ($6677 - $8115), EFFECTIVE OCTOBER 28, 2002 After leaving Porterville, Ms. Wagner became a Purchasing Agent /Administrator with various agencies, including the Cities of Greenville and Visalia and the College of the Sequoias. She holds a B.A. in Management and Organizational Development and certifications as a Certified Purchasing Manager and Accredited Purchasing Practitioner. Ms. Wagner is currently completing her Master's degree in Public Administration. RECOMMENDED BOARD ACTION: Adopt the attached resolution appointing Diane Wagner to the position of Purchasing and Materials Manager, M -35 ($6677 - $8115), effective October 28, 2002. 10/9/02 H: \Backup \FILESTERSMI SC \purchmgr. pp. wpd Page 2 of 3 RESOLUTION NO. 2002- A RESOLUTION APPOINTING DIANE WAGNER TO THE POSITION OF PURCHASING AND MATERIALS MANAGER BE IT RESOLVED that effective October 28, 2002, Diane Wagner be appointed to the position of PURCHASING AND MATERIALS MANAGER, Range M -35 ($6,677 - $8,115), and be entitled to benefits accorded to the Management Group by Resolution No. 85 -042 and subsequent Memoranda of Understanding. PASSED AND ADOPTED this 17th day of October, 2002, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to form: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm District Counsel Page 3 of 3 C/1 4) N C� U ct 19 �� N O O N O M .r w U �z 4* V 41 `ire\ V mill, a O N w� o M �z A� w E� Z O �.y w w FZ E� H O w A � z � w � a � � o � � N W °o ZN a M W Wz A� �A � Wo W W � za W� W as W ;q '-N �2 r 196-1 N 0 o�D N � °o U N N H N L7 o o � N �n to MCIN O t- N W� 00 r � � N N MCIN O t- N � � O M N pp O b14 � W W W a w � d O O N N w W Z d' N O O M i �O U d Aa w E-i � � o E- o � H N � ° U � o� 3 N � � r-, 00 M OMO^ N �O M N O E=�A� v�WAo W � N M OAZ� W � Z W W � h �O E-i � � o E- o � H N � ° U � o� 3 N � � r-, 00 M OMO^ N �O M h �O M Ge 00 b� 0 A t— 00 401 � N b W W W M N el O O� w O A Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: October 17, 2002 No-: 11.a. BUDGET AND FINANCE Type of Action: RECEIVE AUDITED FINANCIAL STATEMENTS Subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2002. Submitted By: Debbie Ratcliff, Controller Initiating Dept. /Div.: Administrative /Financing REVIEWED AND RECOMMENDED FOR BOARD ACTION. D. Ratcliff R. fjusgraves General ISSUE: The audited financial statements of the Central Contra Costa Sanitary District for the Fiscal Year ended June 30, 2002 are being submitted to the Board of Directors. RECOMMENDATION: Receive the audited financial statements for the Fiscal Year ended June 30, 2002. FINANCIAL IMPACTS: None ALTERNATIVES /CONSIDERATIONS: None BACKGROUND: The firm of Hood and Strong, Certified Public Accountants, has completed its examination of the District's financial statements for the Fiscal Year ended June 30, 2002, and has submitted the audited financial statements and auditor's opinion thereon. In the routine performance of their examination of the financial statements, the auditors evaluate the District's internal accounting controls to determine the nature and extent of the auditing procedures required. Based on their observations during the course of the examination, the auditors routinely advise District management of any recommendations to improve the system of internal accounting controls. There were no recommendations for improvements this year. The audited financial statements were reviewed in detail at a Budget and Finance Committee meeting on September 30, 2002. During the meeting, the committee recommended two minor changes to the Note Section of the audited financial statements. 10/3/02 S: \ADMIN \RATCLIFF\AUDFIN02.PP.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: October 17, 2002 Subject: RECEIVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2002. A copy of the audited financial statements has been received by the Board under separate cover. In accordance with Government Code Section 53891, information from the audit will be used to prepare a report to the State Controller's office. The report will be sent by the annual deadline of October 30, 2002. RECOMMENDED BOARD ACTION: Receive the audited financial statements for the Fiscal Year ended June 30, 2002. Page 2 of 2 10/3/02 S: \ADMIN \RATCLIFF \AUDFIN02.PP.wpd