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Home My WebLink About7/11/2002 AGENDA BACKUPBCD Central Contra Costa Sanitary District BOARD OF DIRECTORS Board Meeting Date: July 11, 2002 POSITION PAPER No.: 4.a. CONSENT CALENDAR Type of Action: AUTHORIZE LICENSE AGREEMENT subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LICENSE AGREEMENT WITH EAST BAY MUNICIPAL UTILITY DISTRICT FOR THE LAFAYETTE SEWER RENOVATION PROJECT, PHASE 3B, DISTRICT PROJECT 5611 Submitted By: Initiating Dept. /Div.: Wesley Adams, Senior Engineering Engineering /Capital Project Assistant REVIEWED AND RECOMMENDED FOR BOARD ACTION. W. Adams ecki W. Brennan A. Farrell *General tts, Me alter ISSUE: Authorization of the Board is required for the General Manager to execute agreements with other agencies. RECOMMENDATION: Authorize the General Manager to execute a revocable license agreement with East Bay Municipal Utility District. FINANCIAL IMPACTS: The proposed license would be granted without fee. FA 0 ;k . 61 0 6111101 *] k BACKGROUND: At the June 20th Board of Directors' (Board) meeting, the Board awarded a construction contract to Ranger Pipelines, Incorporated, for the Lafayette Sewer Renovation Project, Phase 3B. The District's Phase 3B project will reconstruct the sewers in sixteen (16) sites, eight (8) of which are easement sites. On one of these sites, Risa Road, the proposed sewer main will cross over two (2) aqueducts operated by East Bay Municipal Utility District ( EBMUD). See Attachment 1 for location. A revocable license agreement with EBMUD will be required prior to start of construction. At its June 20, 2002, meeting, the District Board of Directors approved the Lafayette Sewer Renovation Project, Phase 313, and established its independent finding that the project was exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a revocable license agreement with East Bay Municipal Utility District. Page 1 of 2 Central Contra Costa Attachment Sanitary District LAFAYETTE SEWER RENOVATION 1 PHASE 3B 1 CCCSD JOB NO. 5611 Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No.: 4.b. CONSENT CALENDAR Type of Action: ACCEPT CONTRACT WORK Subject: ACCEPT THE CONTRACT WORK FOR THE LAFAYETTE SEWER RENOVATION, PROJECT, PHASE 3A, DISTRICT PROJECT NO. 5607, IN LAFAYETTE, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Submitted By: Initiating Dept. /Div.: Alex Rozul, Associate Engineer Engineering Department / Capital Projects Division REVIEWED AND RECOMMENDED FOR BOARD ACTION. l A. R ul ilecki W. Brennan A. Farrell Charl4,93 General Man ISSUE: Construction has been completed on the Lafayette Sewer Renovation Project, Phase 3A, District Project (DP) 5607, in Lafayette, and the work is now ready for acceptance. RECOMMENDATION- the contract work for the Lafayette Sewer Renovation Project, Phase 3A, District Project (DP) 5607, and authorize the filing of the Notice of Completion. FINANCIAL IMPACTS: None related to this action. ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is advisable under the California Civil Code, Section 3093. BACKGROUND: The Lafayette Sewer Renovation Project, Phase 3A, is part of the ongoing sewer renovation program included in the Capital Improvement Budget and Plan. In January 2002, the City of Lafayette informed the District of its plans to repave /reconstruct in May -June 2002 several roads (Ortega and Perales Streets, Sibert Court and Cerro Encantado) in which sewer lines with critical defects and high maintenance costs are located. Once repaved, the City imposes a five year moratorium on excavating within these streets. The District's Phase 3A project reconstructed the sewers in these areas ahead of the City's street paving project. The sewers were reconstructed using both open cut and pipe bursting methods. In addition, overflow devices were installed on laterals to prevent sewage in the mains from backing up inside homes. The total footage of sewer that was replaced or rehabilitated was approximately 1,500 LF (see Attachment 1 for map). 6 /19io2 I: \Construction \Position Papers \2002 \5607 \5607acceptancePP.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: ACCEPT THE CONTRACT WORK FOR THE LAFAYETTE SEWER RENOVATION, PROJECT, PHASE 3A, DISTRICT PROJECT NO. 5607, IN LAFAYETTE, AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION On April 4, 2002, the Board of Directors (Board) authorized the award of a contract for the construction of the project to Ranger Pipelines, Inc. of San Francisco. The Notice to Proceed was issued on April 22, 2002. The work was substantially completed on June 7, 2002. The remaining items of work consist of minor punchlist items which do not affect the project acceptance. The total authorized budget for the project is $238,000. The budget includes the cost of District forces, testing services, geotechnical services, contractor services, etc. An accounting of the project costs will be provided to the Board at the time of project close- out. It is appropriate to accept the contract work at this time. RECOMMENDED BOARD ACTION: Accept the contract work for the Lafayette Sewer Renovation Project, Phase 3A, District Project (DP) 5607, and authorize the filing of the Notice of Completion. 6/1 9/02 I: \Construction \Position Papers \2002 \5607 \5607acceptancePP.wpd Page 2 of 3 t N ATTACHMENT 1 MORAGA 24 31 O r r Z V� CERRO ENCANTADO ACALANES AVE FA NOGALES Y E T V ST SITE 1 GA ST TANGLEWOO J m OLD TUNNEL PD CERRO ENCANTADO S�BERT c L A CT FA Y E T V �. o q OLYMPIC BLVD TANGLEWOO O m PL ST N TANGLEWOOD MAgrS DR DR MCIN ,QO SITES 2 & 3 r N i 0 900 1800 FEET GLENS/DE v TA Ap �99�s o mG ENs� F O � 9 VI DR °z x Central Contra Costa Sanitary District LAFAYETTE SEWER RENOVATION PHASE 3A PERALES ST)ORTEGA ST., ' SIBERT CT., & TANGLEWOOD DR. 0 _Page 3 of 3 Central Contra Costa Sanitary District /J" i BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No.: 4.c. CONSENT CALENDAR Type of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON WAYLAND LANE AND VIA SERENA IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE WAYLAND LANE CAD NO. 2002 -3, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By: Initiating Dept. /Div.: Russell B. Leavitt, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMME ED FOR BOARD ACTION. l - 02er j� fN R. Leavitt C. Swanson A. Farrell K. Alm Charles General Managgf ISSUE: Owners of properties on Wayland Lane and Via Serena in Alamo are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District (CAD). RECOMMENDATION: Approve initiating the formation of Wayland Lane CAD No. 2002 -3. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. This action does not establish an interest rate for the CAD financing. If the CAD receives final approval from the Board in the future, the estimated CAD costs are $95,000. Neighborhood representatives have been informed that the District is concurrently processing other CAD requests and the final funding decision is subject to budgetary constraints. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD - these actions would halt or delay the CAD proceedings. BACKGROUND: Owners of properties located on Wayland Lane and Via Serena in Alamo have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a CAD are on file from four the seven property owners that could be served by Wayland Lane and Via Serena public sewers. The area where the CAD would be formed is shown on Attachment 1. 6/27/02 U: \PPr \Bertera \CADWayland Initiate PP.wpd Page 1 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON WAYLAND LANE AND VIA SERENA IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE CAMILLE COURT CAD NO. 2002 -3, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of Wayland Lane CAD No. 2002 -3 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Wayland Lane CAD No. 2002 -3. The proposed Wayland Lane CAD No. 2002 -3 complies with the revised CAD policy approved at the February 1, 2001 Board of Directors meeting. The CAD formation criteria are listed below. PROPOSED WAYLAND LANE CAD FORMATION CRITERION CAD NO. 2002 -3 1. A minimum of five properties must be directly tributary to the proposed CAD facilities. 1. There are more than five properties that would benefit from the proposed CAD sewers. 2. A minimum of 60 percent of the 2. All of the properties are developed properties directly tributary to the with existing homes using existing proposed CAD facilities must have septic systems. existing homes served by septic systems. 3. A Participant Parcel may not have more than two (2) dwellings to participate in a CAD. 6/27/02 U: \PPr \Bertera \CADWayland Initiate PP.wpd 3. None of the properties has more than two dwellings on it. Page 2 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON WAYLAND LANE AND VIA SERENA IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE WAYLAND LANE CAD NO. 2002 -3, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Staff has concluded that this project is exempt from CEQA under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact - limiting nature of CCCSD's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of seven properties on Wayland Lane and Via Serena by: 1. adopting a resolution of intention to create Wayland Lane Contractual Assessment District No. 2002 -3 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Wayland Lane CAD No. 2002 -3 (Exhibit 3). 6/27/02 UAPPr \13ertera \CADWay1and Initiate PP.wpd Page 3 of 10 I�11\"" \ FO -ONE VAS N I P� IT 9F2 ALA O 9 P�� \ \o LOCATION MAP N.T.S. - %` C� 0 ` M RENA Page 4 of 10 C>� C, �y V "0 2 1 o 7 z v 7 7 v v / 0 a 0 80 160 a "S E FEET d POTENTIAL EXISTING PLANNED lE PROPERTIES SERVABLE ' 6 CAD AREA SEWER CAD SEWER BY CAD SEWER O n N x Central Contra Costa Attachment Sanitary District D PROPOSED BOUNDARY WAYLAND LANE ' CAD NO. 2002-03 Page 4 of 10 EXHIBIT 1 RESOLUTION NO. 2002- RESOLUTION OF INTENTION TO CREATE WAYLAND LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -3 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which CCCSD and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 620 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Wayland Lane and Via Serena in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundaries of Wayland Lane Contractual Assessment District No. 2002 -3." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. CCCSD intends to provide loan financing for the improvements, subject to the availability of funds and any limitation on the commitment or expenditure of funds for the Contractual Assessment District Program as may be established from time to time by CCCSD's Board of Directors. Loans shall be repaid by Page 5 of 10 assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by CCCSD. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments may be placed on owners' tax bills in fiscal year 2003 -2004. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, as Engineer of Work for this project to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, December 5, 2002 at CCCSD offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and CCCSD's impact - limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 1 1 th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 6 of 10 EXHIBIT 2 RESOLUTION NO. 2002- RESOLUTION APPROVING BOUNDARY MAP WAYLAND LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -3 The Board of Directors of the Central Contra Costa Sanitary District ( CCCSD) resolves: A map entitled "Proposed Boundaries of Wayland Lane Contractual Assessment District No. 2002 -3" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Wayland Lane Contractual Assessment District No. 2002 -3, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of CCCSD to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. Page 7 of 10 PASSED AND ADOPTED this 1 1th day of July, 2002 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 8 of 10 EXHIBIT 3 RESOLUTION NO. 2002- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS WAYLAND LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -3 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On July 11, 2002, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. Contra Costa County will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of Contra Costa County, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Page 9 of 10 Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to Contra Costa County. PASSED AND ADOPTED this 11 th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 10 of 10 Central Contra Costa Sanitary District /J" i BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: J U I y 11, 2002 No.: 4.d. CONSENT CALENDAR Type of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ARBOR LANE AND BERNIE LANE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ARBOR LANE CAD NO. 2002 -4, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By: Initiating Dept. /Div.: Russell B. Leavitt, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMMEN D FOR BOARD ACTION. 4(-- R. Leavitt . Swanson A. Farrell K. Alm General Ma ISSUE: Owners of properties on Arbor Lane and Bernie Lane in Alamo are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District (CAD). RECOMMENDATION: Approve initiating the formation of Arbor Lane CAD No. 2002 -4. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. This action does not establish an interest rate for the CAD financing. If the CAD receives final approval from the Board in the future, the estimated CAD costs are $115,000. Neighborhood representatives have been informed that the District is concurrently processing other CAD requests and the final funding decision is subject to budgetary constraints. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD - these actions would halt or delay the CAD proceedings. BACKGROUND: Owners of properties located on Arbor Lane and Bernie Lane in Alamo have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a CAD are on file from six of the eight property owners that could be served by Arbor Lane and Bernie Lane public sewers. The area where the CAD would be formed is shown on Attachment 1. 6/27/02 U: \PPr \Bertera \CAD Arbor Initiate PP.wpd Page 1 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ARBOR LANE AND BERNIE LANE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE CAMILLE COURT CAD NO. 2002 -4, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of Arbor Lane CAD No. 2002 -4 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for Arbor Lane CAD No. 2002 -4. The proposed Arbor Lane CAD No. 2002 -4 complies with the revised CAD policy approved at the February 1, 2001 Board of Directors meeting. The CAD formation criteria are listed below. PROPOSED Arbor Lane CAD FORMATION CRITERION CAD NO. 2002 -4 1. A minimum of five properties must be directly tributary to the proposed CAD facilities. 1. There are more than five properties that would benefit from the proposed CAD sewers. 2. A minimum of 60 percent of the 2. All of the properties are developed properties directly tributary to the with existing homes using existing proposed CAD facilities must have septic systems. existing homes served by septic systems. 3. A Participant Parcel may not have more than two (2) dwellings to participate in a CAD. 6/27/02 U: \PPr \Bertera \CAD Arbor Initiate PP.wpd 3. None of the properties has more than two dwellings on it. Page 2 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON ARBOR LANE AND BERNIE LANE IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE ARBOR LANE CAD NO. 2002 -4, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Staff has concluded that this project is exempt from CEQA under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact - limiting nature of CCCSD's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of eight properties on Arbor Lane and Bernie Lane by: 1. adopting a resolution of intention to create Arbor Lane Contractual Assessment District No. 2002 -4 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for Arbor Lane CAD No. 2002 -4 (Exhibit 3). 6/27/02 U: \PPr \Bertera \CAD Arbor Initiate PP.wpd Page 3 of 10 POTENTIAL EXISTING PLANNED iE PROPERTIES SERVABLE CAD AREA SEWER CAD SEWER BY CAD SEWER Central Contra Costa Sanitary District V 7 V V PROPOSED BUNDARY ARBOR LANE CAD NO. 2002-04 Attachment 1 Page 4 of 10 EXHIBIT 1 RESOLUTION NO. 2002- RESOLUTION OF INTENTION TO CREATE ARBOR LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -4 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which CCCSD and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1. This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 800 linear feet of sanitary sewer line, together with appurtenant work and facilities located at Arbor Lane and Bernie Lane in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundaries of Arbor Lane Contractual Assessment District No. 2002 -4." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. CCCSD intends to provide loan financing for the improvements, subject to the availability of funds and any limitation on the commitment or expenditure of funds for the Contractual Assessment District Program as may be established from time to time by CCCSD's Board of Directors. Loans shall be repaid by Page 5 of 10 assessments on the property of participating parcel owners. Assessments shall be paid over a maximum period of ten (10) years with interest at a rate to be fixed by CCCSD. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments may be placed on owners' tax bills in fiscal year 2003 -2004. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, as Engineer of Work for this project to prepare the report required by Section 5898.22 of the Streets and Highways Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, December 5, 2002 at CCCSD offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and CCCSD's impact - limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 1 1 th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 6 of 10 EXHIBIT 2 RESOLUTION NO. 2002- RESOLUTION APPROVING BOUNDARY MAP ARBOR LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -4 The Board of Directors of the Central Contra Costa Sanitary District ( CCCSD) resolves: A map entitled "Proposed Boundaries of Arbor Lane Contractual Assessment District No. 2002 -4" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as Arbor Lane Contractual Assessment District No. 2002 -4, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and Highways Code. This Board directs the Secretary of CCCSD to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. Page 7 of 10 PASSED AND ADOPTED this 11th day of July, 2002 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 8 of 10 EXHIBIT 3 RESOLUTION NO. 2002- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS ARBOR LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -4 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On July 11, 2002, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. Contra Costa County will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of Contra Costa County, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Page 9 of 10 Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to Contra Costa County. PASSED AND ADOPTED this 11 th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 10 of 10 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No.: 4.e. CONSENT CALENDAR Type of Action: AUTHORIZE CAD Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON LA SONOMA WAY IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE LA SONOMA WAY CAD NO. 2002 -5, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Submitted By: Initiating Dept. /Div.: Russell B. Leavitt, Management Analyst Engineering /Environmental Services REVIEWED AND RECOMMEND BOARD ACTION. x�— R. Leavitt C. Swanson A. Farrell K. Alm Charles W. B ts, General Ma ager ISSUE: Owners of properties on La Sonoma Way in Alamo are interested in connecting their homes to the Central Contra Costa Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual Assessment District to finance an extension of the public sewer system. Board approval is required for a Contractual Assessment District (CAD). RECOMMENDATION: Approve initiating the formation of La Sonoma Way CAD No. 2002- 5. FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually formed. This action does not establish an interest rate for the CAD financing. If the CAD receives final approval from the Board in the future, the estimated CAD costs are $57,000. Neighborhood representatives have been informed that the District is concurrently processing other CAD requests and the final funding decision is subject to budgetary constraints. ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD - these actions would halt or delay the CAD proceedings. BACKGROUND: Owners of properties located on La Sonoma Way in Alamo have contacted District staff to obtain information regarding connecting their homes to CCCSD's public sewer system. Signed forms expressing interest in investigating and forming a CAD are on file from five of the six property owners that could be served by La Sonoma Way public sewers. The area where the CAD would be formed is shown on Attachment 1. 6/2702 U: \PPr \Bertera \CAD La Sonoma Initiate PP.wpd Page 1 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON LA SONOMA WAY IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE CAMILLE COURT CAD NO. 2002 -5, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD The initial steps toward creation of La Sonoma Way CAD No. 2002 -5 are for the Board of Directors to adopt a resolution indicating CCCSD's intention to designate an area within which contractual assessments are appropriate; briefly describing the proposed financing for the project; establishing the boundaries of the CAD; setting the time, date, and place for a public hearing at which interested persons may inquire about or object to the proposed program; and directing staff to prepare an Engineer's Report describing the project and financing arrangements. Additional resolutions are required to approve the boundary of the assessment district and to request the consent of Contra Costa County for CCCSD to conduct proceedings for La Sonoma Way CAD No. 2002 -5. The proposed La Sonoma Way CAD No. 2002 -5 complies with the revised CAD policy approved at the February 1, 2001 Board of Directors meeting. The CAD formation criteria are listed below. PROPOSED LA SONOMA WAY CAD FORMATION CRITERION CAD NO. 2002 -5 1. A minimum of five properties must be directly tributary to the proposed CAD facilities. 1. There are more than five properties that would benefit from the proposed CAD sewer. 2. A minimum of 60 percent of the 2. All of the properties are developed properties directly tributary to the with existing homes using existing proposed CAD facilities must have septic systems. existing homes served by septic systems. 3. A Participant Parcel may not have more than two (2) dwellings to participate in a CAD. 6/2702 IJ: \PPr \I3ertera \CAD La Sonoma Initiate PP.wpd 3. None of the properties has more than two dwellings on it. Page 2 of 10 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON LA SONOMA WAY IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE LA SONOMA WAY CAD NO. 2002 -5, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Staff has concluded that this project is exempt from CEQA under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant adverse effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and the impact - limiting nature of CCCSD's construction specifications that would be required of the project. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDATION: Authorize formation of a CAD consisting of six properties on La Sonoma Way by: 1 . adopting a resolution of intention to create La Sonoma Way Contractual Assessment District No. 2002 -5 for the purpose of installing sewer improvements (Exhibit 1); 2. adopting a resolution approving the boundary of the assessment district (Exhibit 2); and 3. adopting a resolution requesting consent from Contra Costa County for CCCSD to conduct proceedings for La Sonoma Way CAD No. 2002 -5 (Exhibit 3). 6/2702 U: \PPr \13ertera \CAD La Sonoma Initiate PP.wpd Page 3 of 10 v 6 91 jl N V O O dl 0 80 160 E FEET n O e n NO I POTENTIAL CAD AREA Central Contra Costa Sanitary District w S Prepared by Engineernnq Support Sectic --,/ /9& SITE / o\ LOCATION MAP N.T.S. s � � Q) EXISTING SEWER —z" A \ \ /\ PLANNED 9E PROPERTIES SERVABLE CAD SEWER BY CAD SEWER Attachment PROPOSED BOUNDARY LA SONOMA WAY CAD NO. 2002-05 Pane 4 of 1( EXHIBIT 1 RESOLUTION NO. 2002- RESOLUTION OF INTENTION TO CREATE LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5 FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS WHEREAS the public health and the environment will be best protected by the expansion of the public sewer system; WHEREAS the construction and installation of a sanitary sewer pipeline, together with appurtenant work and facilities, in areas not presently connected to the sewer system will facilitate the elimination of potential public health problems due to failing septic systems; and WHEREAS it would be convenient and advantageous to establish a boundary around an area within which CCCSD and property owners may enter into contractual assessments and make arrangements to finance public improvements to parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to alternative provisions in the law would be prohibitively large relative to the cost of the improvement. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District resolves: 1. This Board intends to approve the following improvement under the authority of the Municipal Improvement Act of 1911, as amended, to wit: construction and installation of approximately 380 linear feet of sanitary sewer line, together with appurtenant work and facilities located at La Sonoma Way in Alamo, California. 2. This Board finds that the parcels within the Contractual Assessment District are shown within the boundaries of the map entitled, "Proposed Boundaries of La Sonoma Way Contractual Assessment District No. 2002 -5." 3. This Board intends to levy a special assessment upon participating parcels within the described district in accordance with the special benefit to be received by each parcel of land, respectively, from the improvement. The improvement proposed will not confer any special benefit upon any publicly owned land. Hence, there shall be omitted from special assessment all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and Central Contra Costa Sanitary District now in use in the performance of a public function. 4. CCCSD intends to provide loan financing for the improvements, subject to the availability of funds and any limitation on the commitment or expenditure of funds for the Contractual Assessment District Program as may be established from time to time by CCCSD's Board of Directors. Loans shall be repaid by assessments on the property of participating parcel owners. Assessments shall Page 5 of 10 be paid over a maximum period of ten (10) years with interest at a rate to be fixed by CCCSD. 5. The procedure for the collection of assessments will be the placement of assessments on participating parcel owners' tax bills. The first assessments may be placed on owners' tax bills in fiscal year 2003 -2004. 6. This Board appoints Curtis Swanson, Environmental Services Division Manager, as Engineer of Work for this project to prepare the report required by Section 5898.22 of the Streets and HighWay s Code. 7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday, December 5, 2002 at CCCSD offices, 5019 Imhoff Place, Martinez. This date is tentative and may be modified in the future. 8. The Board independently finds that this project is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3), since it can be "seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." This certainty is based on CCCSD's past experience with numerous sewer construction projects of this nature, the relatively short distance involved, and CCCSD's impact - limiting construction specifications that would be required of the project. PASSED AND ADOPTED this 1 1 th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following votes: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 6 of 10 EXHIBIT 2 RESOLUTION NO. 2002- RESOLUTION APPROVING BOUNDARY MAP LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5 The Board of Directors of the Central Contra Costa Sanitary District ( CCCSD) resolves: A map entitled "Proposed Boundaries of La Sonoma Way Contractual Assessment District No. 2002 -5" has been filed with the Secretary of the Central Contra Costa Sanitary District. This Board approves the map and adopts the boundaries shown on the map as describing the extent of the territory included in a proposed assessment district to be known as La Sonoma Way Contractual Assessment District No. 2002 -5, Central Contra Costa Sanitary District, County of Contra Costa, California. This Board intends to levy a contractual assessment upon participating parcels within the described District in accordance with the benefit to be received by each parcel of land, respectively, from the improvement. There shall be omitted from assessment, all public streets, alleys, and places and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD because it has been determined that no special benefit will be conferred on any such land within the District. This Board finds that the map is in the form and contains the matters prescribed by Section 3110 of the California Streets and HighWay s Code. This Board directs the Secretary of CCCSD to certify the adoption of this resolution on the face of the map and to file a copy of the map with the County Recorder for placement in the Book of Maps of Assessment and Community Facilities Districts. Page 7 of 10 PASSED AND ADOPTED this 1 1 th day of July, 2002 by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 8 of 10 EXHIBIT 3 RESOLUTION NO. 2002- RESOLUTION REQUESTING CONSENT TO CONDUCT ASSESSMENT PROCEEDINGS LA SONOMA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -5 The Board of Directors of the Central Contra Costa Sanitary District (CCCSD) resolves: On July 11, 2002, the Board adopted a Resolution of Intention, a copy of which is attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully set forth. All of the property proposed to be assessed lies within the County of Contra Costa. All public streets, alleys, places, and all land belonging to the United States, the State of California, Contra Costa County, and CCCSD shall be omitted from assessment because it has been determined that no special benefit will be conferred on any such land within the proposed Assessment District. Contra Costa County will, in the opinion of the Board of Directors of CCCSD, be benefitted by the improvements referred to in the Resolution of Intention, and the purposes sought to be accomplished by the work can best be accomplished by a single, comprehensive scheme of work. The consent of Contra Costa County, through its Board of Supervisors, is hereby requested to the formation of the Assessment District described in said Resolution of Intention, to the improvement described, and to the assumption of jurisdiction by the CCCSD Board of Directors for all purposes in connection with the formation of this Page 9 of 10 Assessment District, the improvements to be made and the assessment of property within the boundaries of the proposed Assessment District. The Secretary of CCCSD is hereby directed to transmit a certified copy of this resolution with the Resolution of Intention attached and a certified copy of the map showing the boundaries of the Assessment District to Contra Costa County. PASSED AND ADOPTED this 11th day of July, 2002, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Secretary, Central Contra Costa Sanitary District County of Contra Costa, State of California LEGAL REVIEW: Kenton L. Alm Counsel, Central Contra Costa Sanitary District Page 10 of 10 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JULY 11, 2002 No-: 4.f. CONSENT CALENDAR Type of Action: INFORMATIONAL Subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE ASH HANDLING IMPROVEMENTS PROJECT (DP 7186) Submitted By: Initiating Dept. /Div.: Don Berger, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. D.wBerger B. Brennan A. Farrell harles . Ba s, General Mager ISSUE: All work has been completed on the Ash Handling Improvements Project (DP 7186) and this project can now be closed out. RECOMMENDATION: Close out the project. FINANCIAL IMPACTS: This closeout will result in $1,482 being returned to the Treatment Plant Program. Attachment 1 shows the project expenditures by category. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: The furnace ash system is a critical component of the solids handling process and must provide continual, uninterrupted removal of ash from the furnaces to prevent sludge disposal upsets and potential air permit violations. Prior to completion of the Ash Handling Improvements Project, the ash system had experienced chronic problems with equipment breakdowns, ash pipe plugging, and a lack of back -up equipment that made it increasingly difficult to keep the ash system in service. The Ash Handling Improvements Project addressed these deficiencies with the installation of new ash filtration (dust collection) equipment, vacuum blowers, ash conveyance piping (designed to prevent plugging), and associated valving and instrumentation. The project also included new furnace control panels and conversion of the ash control system to programmable logic controllers (PLC's) to replace obsolete equipment. The contractor, Monterey Mechanical Co., commenced work on October 21, 1998, and all contract work was completed and accepted by the Board on November 18, 1999. The original construction contract amount was $995,000. Eight construction change orders were issued totaling $55,000. 6/27/02 U:\ PPr \Bertera \ASHPROJECTcloseout.wpd Page 1 of 3 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: ADVISE THE BOARD OF THE CLOSE OUT OF THE ASH HANDLING IMPROVEMENTS PROJECT (DP 7186) During the construction phase, additional necessary reliability improvements for the ash system were identified and added which were not part of the original project. These included installation of special wear resistant elbows on the ash conveyance piping to reduce wear from abrasion; improvements to the ash filter control system to help meet air permit requirements on dust emissions; and installation of hand railing along the roof of the Solids Building for safety purposes. Staff allocated an additional $167,000 to cover the additional improvements. This increased the total project budget from $1,644,000 established at the time of construction contract award to $1,811,000 at closeout. The total project cost was $1,809,518. Therefore, the project closeout will result in $1,482 being returned to the Treatment Plant Program. RECOMMENDED BOARD ACTION: This item is presented to the Board of Directors for information. No action is necessary. 6/27/02 UA PPr \Bertera \ASHPROJECTcloseout.wpd Page 2 of 3 ATTACHMENT 1 EXPENDITURE SUMMARY ASH HANDLING IMPROVEMENTS PROJECT (DP 7186) ACTIVITY COST Total Budget (including additional allocation by staff of $167,000 over Board approved amount) * $1,811,000 Construction Contract $ 995,000 Change Orders (eight total; 5.5% of Construction amount) $ 55,000 PLC Programming $ 35,000 Equipment Pre - purchase (ash filter) $ 20,000 Temporary ash collection system during construction $ 40,000 Total Construction Amount $1,145,000 Engineering, design, CM, administrative, and plant operations (44% of Construction) $ 499,000 Additional reliability improvements (wearback elbows, ash filter controls, hand railing) $ 165,518 TOTAL PROJECT EXPENDITURES $1,809,518 TOTAL RETURN TO TREATMENT PLANT PROGRAM $ 1,482 * The Capital Improvement Plan (Table A -5, page A -19) allows the General Manager to allocate funds for project overruns that are not more than 15% of the final project budget established by the Board at the time of award of the Construction Contract. This allocation ($167,000) was 10% of the final budget at award ($1,644,000) and was, therefore, within Staff authorization limits 6/27/02 U:\ PPr \Bertera \ASHPROJECTcloseout.wpd Page 3 of 3 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 11, 2002 No.: 4.g. CONSENT CALENDAR Type of Action: CONFIRM PUBLICATION Subject: ADOPT A RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 221 - AMENDMENT TO CHAPTER 6.38 MODIFYING CENTRAL CONTRA COSTA SANITARY DISTRICT CODE REGARDING RECYCLED WATER RATES STRUCTURE Submitted By: Joyce E. Murphy Secretary of the District Initiating Dept. /Div.: Administrative Department REVIEWED AND RECOMMENDED FOR BOARD ACTION. J. Mu by *General . Bat ana er ISSUE: Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the ordinance has been published shall constitute conclusive evidence that publication has been properly made. RECOMMENDATION: Adopt a resolution confirming the publication of District Ordinance No. 221. FINANCIAL IMPACTS: None related to this issue. ALTERNATIVES /CONSIDERATIONS: Establishes presumption that the ordinance was correctly published and therefore would be deemed procedurally valid by a court. BACKGROUND: District Ordinance No. 221 which was adopted by the Board at the meeting of May 9, 2002, and which amends Chapter 6.38 Modifying Central Contra Costa Sanitary District Code Regarding Recycled Water Rates Structure, was published in the Contra Costa Times on June 7, 2002. Proof of publication is attached. RECOMMENDED BOARD ACTION: Adopt a resolution confirming the publication of District Ordinance No. 221. 6/24/02 Page 1 of 3 PROOF OF PUBLICATION tive water source." (2015.5 C.C.P.) SUMMARY O ORDINANCE N0.221 AMENDMENTT0 cost of providing STATE OF CALIFORNIA MOOIF�YINGC8ENTRAL County of Contra Costa SCO NIIT�DISTRRICT CODE REGARDING . I am a citizen of the United States and a resident of the R E C Y C L E D W A T E R County aforesaid; I am over the age of eighteen years, and RTES STRUCTURE not a party to or interested in the above - entitled matter. Chapter 6.38 of the District I am the Principal Legal Clerk of the Contra Costa Times, a Codes sets forth a am=- ture for recycled water rates. The following is a newspaper of general circulation, printed and published at vor>s� a them code 2640 Shadelands Drive in the City of Walnut Creek, County recycled water rat sbUe- of Contra Costa, 94598. lure. The complete text of the the modifications to P O Box 4147 Chapter 6.38 Recycled And which newspaper has been adjudged a newspaper of Water Charges - Land - general circulation by the Superior Court of the County of for review at the offceclof Contra Costa, State of California, under the date of October e District secretary, 5019 22, 1934. Case Number 19764. ��,i 94593. M ' The notice, of which the annexed is a printed copy (set in nThe d�trom °� been 12.. type not smaller than nonpareil), has been published in each ater Charges" tome yd Water regular and entire issue of said newspaper and not in any ad Charges-Land supplement thereof on the following dates, to wit: e I lion." Tice I= structure basis as been charged from June 7 average annual use of re- cycled water" to "alterna- rate cap shalt exist only un- 41 the existing customers rates masts tne rates as- tblipst r heed In the amended 9Fo those customers with recycled water con tracts with the District, the rate structure shall not on 12: Up to fifteen (16) years of financing for the Connec- tion Fees may be provided from. the District' for new customers. Legal OCT 5067 Publish June 7, 2002. Page 2 of 3 tive water source." all in the year of 2002 mi The that me � dam- not exceed cost of providing I certify (or declare) under penalty of perjury that the water service to custom foregoing is true and correct. 4. The Customer Classlll- catbon has been changed from four classes to two Executed at Walnut Cree C ifornia. cam• O 7 By f J e, 02 Rate Structure- -volume charge" has been deleted In its entirety and re ed with a new Land in q�ation ....... ............. Rate Structure" oroviebn. 6. The forth SI ature rates set In the Chapter will automatically Co tra Costa Times increase each ear starting on July 1, 2003 at an P O Box 4147 amour equal to three per - i cent %) of the then exist - Walnut Creek, CA 94596 - IngTra a. (925) 935 -2525 Increase set 17. forth In the Chapter is re- quired to provide for in- Proof of Publication of: i creasing costs. 8. The rate stricture set (attached is a copy of the legal advertisement that published) 'forth In the Chapter Shalt rate cap shalt exist only un- 41 the existing customers rates masts tne rates as- tblipst r heed In the amended 9Fo those customers with recycled water con tracts with the District, the rate structure shall not on 12: Up to fifteen (16) years of financing for the Connec- tion Fees may be provided from. the District' for new customers. Legal OCT 5067 Publish June 7, 2002. Page 2 of 3 RESOLUTION NO. 2002- RESOLUTION CONFIRMING PUBLICATION OF DISTRICT ORDINANCE NO. 221 AMENDMENT TO CHAPTER 6.38 MODIFYING CENTRAL CONTRA COSTA SANITARY DISTRICT CODE REGARDING RECYCLED WATER RATES STRUCTURE WHEREAS, Section 6490 of the Health and Safety Code of the State of California provides that District ordinances shall be published once in a newspaper of general circulation within the District, and provides that an Order of the Board of Directors of the District to the effect that the Ordinance has been published shall constitute conclusive evidence that publication has been properly made. NOW, THEREFORE, be it resolved by the Board of Directors of the Central Contra Costa Sanitary District as follows: THAT District Ordinance No. 221 which was adopted on May 9, 2002, and which amends Chapter 6.38 Modifying Central Contra Costa Sanitary District Code Regarding Recycled Water Rates Structure, has been properly published once since its adoption in a newspaper of general circulation within Contra Costa County. PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of Directors this 1 11h day of July, 2002 by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm District Counsel Page 3 of 3 S:\ADMIN\MURPHY\Resolutions\CONF.PUB.wpd Central Contra Costa Sanitary District /Jai ' BOARD OF DIRECTORS Board Meeting Date: JULY 11, 2002 Type ofAction: HUMAN RESOURCES POSITION PAPER No.: 4.h. CONSENT CALENDAR Subject: AUTHORIZE MEDICAL LEAVE OF ABSENCE WITHOUT PAY FOR FELIX ESPINOSA, UTILITY WORKER, THROUGH SEPTEMBER 30, 2002 Submitted BV: Initiating Dept. /Div. James Kelly, Director of Operations REVIEWED AND RECOMMENDED FOR BOARD ACTION. J. Operations Department/ Plant Operations Division Charles W. 13 General Man ISSUE: Board authorization is required for Leave Without Pay in excess of 30 days. RECOMMENDATION: Authorize Medical Leave Without Pay for Felix Espinosa, Utility Worker, through September 30, 2002. FINANCIAL IMPACTS: The financial impact would be the cost of extending the employee's health benefits for the month of September 2002 in the amount of $327.65. ALTERNATIVES /CONSIDERATIONS: Not approve the Leave Without Pay. This action would terminate Mr. Espinosa's employment effective June 10, 2002, and his benefits effective June 30, 2002. BACKGROUND: Felix Espinosa, Utility Worker, has been off work since May 9, 2002, due to a non - industrial illness. Mr. Espinosa applied for and was granted twelve weeks of Family - Medical Leave through August 1, 2002. He has been in a non -pay status since June 10, 2002. Mr. Espinosa has reported that his treating physician is requiring him to be off work through September 30, 2002. RECOMMENDED BOARD ACTION: Authorize Medical Leave Without Pay for Felix Espinosa, Utility Worker, through September 30, 2002. 7/1/02 C: \Confidential \Personnel \2002 \LWOP - Med.pp.wpd Page 1 of 1 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 11, 2002 No.: 5.a. HEARINGS Type of Action: CONDUCT PUBLIC HEARING; ADOPT ORDINANCE Subject: CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF AN ORDINANCE REVISING TITLE 2, CHAPTER 2.08, AND RELATED REFERENCES, PERTAINING TO THE POSITION OF GENERAL MANAGER OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT Submitted By: initiating Dept. /Div.: Joyce E. Murphy, Secretary of the Administrative District REVIEWED AND RECOMMENDED FOR BOARD ACT /ON. \ � J. K. Alm ISSUE: Modifications to the District Code require Board approval. Charles W. General Ma r. RECOMMENDATION: Conduct a public hearing to receive comments on the draft ordinance amending District Code Title 2, Chapter 2.08, and related references, pertaining to the position of General Manager, revising the appointment, qualifications and duties to reflect previous actions taken by the Board, incorporating delegation of authority to the General Manager or his designee, and replacing the title General Manager -Chief Engineer throughout the District Code with the title General Manager. Adopt ordinance. ALTERNATIVES /CONSIDERATIONS: Do not adopt the proposed modifications, or revise the proposed modifications. BACKGROUND: The Central Contra Costa Sanitary District Code Title 2, Chapter 2.08, relates to the chief executive officer of the District. Upon the announcement of the retirement of the former General Manager -Chief Engineer, the Board hired the firm of Shannon Associates to conduct an executive search. As part of that process, the title, duties and requirements for the position were updated to reflect an emphasis on the general management functions of the position. In March 1999, the Board of Directors adopted the class description for the position of General Manager and adopted resolutions appointing Charles W. Batts, Jr. to the position, and authorizing and empowering him to fulfill the duties of the position of General Manager. Subsequently, in December 2001, the Board adopted a resolution ratifying and confirming delegation of authority to the General Manager. However, the District Code was not amended to reflect these changes in title, qualifications, and duties. 6/10/02 Page 1 of 5 POSITION PAPER Board Meeting Date: July 11, 2002 seb/ect: CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF AN ORDINANCE REVISING TITLE 2, CHAPTER 2.08, AND RELATED REFERENCES, PERTAINING TO THE POSITION OF GENERAL MANAGER A secondary issue is the delegation of authority from the General Manager to his assistants and /or designees. It has long been a practice at the District for the General Manager to delegate authority primarily to Department Directors, but occasionally to Division Managers, to act on his behalf when he is absent from the District. California Health and Safety Code Section 6487 provides that all contracts, deeds, warrants, releases, receipts, and documents shall be signed in the name of the district by its president, and countersigned by its secretary, except that the board may authorize the district manager or other employees specified by the board to sign these and similar documents in the name of the district. In accordance with the Health and Safety Code, the Board of Directors has adopted various resolutions throughout the years delegating authority to staff to execute documents and contracts for and on behalf of the District, but that delegation of authority has not been incorporated into the District Code. The proposed ordinance is attached for the Board's review and approval. Deletions are shown in strikeout and additions are indicated in bold font. RECOMMENDED BOARD ACTION: Adopt the proposed ordinance amending the District Code to reflect the present title, qualifications and duties for the position of General Manager, incorporating delegation of authority to the General Manager or his designee, and replacing the title General Manager -Chief Engineer throughout the District Code with the title General Manager. 6/10/02 Page 2 of 5 ORDINANCE NO. AN ORDINANCE REVISING TITLE 2, CHAPTER 2.08 AND RELATED REFERENCES PERTAINING TO THE POSITION OF GENERAL MANAGER OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT WHEREAS, Title 2, Chapter 2.08, and relate conform to previous actions taken by the Board of I WHEREAS, throughout the District Code "General Manager -Chief Engineer" with the title "Ge Central Contra Costa Sanitary District chief execs WHEREAS, the amendments and additio Secretary of the District and available for publ 2002; and WHEREAS, proper notice was;;ien of review of the amendments and add ions prop ` to 2002, regarding the proposed ch4( es; and.. WHEREAS, proper n NO THEREF District:d i'dain a; SECTION .08.010 Ma.040 2.08.050 n rence rx IC tors; anc e is:;;P need kager," the cu r; and amendment to "title of the ve`#t ile in the office of the oecti Qi? ew since June 21, for public inspection and Hearing held on July 11, ith reg' `d to saWublic Hearing was given. Board � � s of the Central Contra Costa Sanitary Chief executive officer. Appointment and qualifications of General Managerehief- Engirtezr. Authority and responsibility. Duties. General Manager ehief Enjjinetr may employ assistants. 2.08.010 Chief executive officer. There is created the office of General Manager= The General Manager -£-i ' is the chief executive officer of the District. Page 3 of 5 2,08,020 Appointment and qualifications of General Manager ehwef Engineer. The Board shall appoint the General Manager. C;h*ef Engineer. The General Manager-ehief Engineer shall be a eivil engii ieer ai id shall have a certif icate of regist, ation in the state Of eafiforn*a have a bachelor's degree from an accredited college or university with major work in business or public administration, engineering or a related field. 2,08.030 Authority and responsibility. The General Mar er Q:' E of the District has the administrative authority and responsibility„ 4*:r"'1 0ifteration of the District and the enforcement of all District rules latiamlgk ng authority to execute all contracts, warrants, releases, receiptsrilevid similar.11�w....."-."-- t 1-0 IM"ps for and Im `11.15 0- behalf of the District in accordance with California H h and S, afiftv" iion 6,40. 2,08,040 Duties. The General Manag shall: A. Establish departments and organize tAll" ins of the District; B. Recommend rules and regulations for a specifications and requirements controlling the construction, repair,,# intI operation of garbage and - sewage systems, recycled water systems an(l,;lousehois Waste Collection Facility; C Approve plans and dluvvlllu� 1PLIV110 lerr work upon the District FXXXI-1. f 317.- Collect fees and cha I. 1 maintain records of all F" transactions. of the Board of Directors Each appoi.Aft.. ent shall in Title code.,�.. SECTION L E A AN DAS Wri-pllu� ary Costa S� Jotla-ry D i s**t,::: - - - - - 1— employ assistants. Upon approval X eneral,�, ef Enginee, may appoint assistants. in accc3th the employment procedures specified era M'may delegate authority to said assistants. 1013441 *f G-f :SAG E 0 RtYARNED by the Board of Directors of the Central Contra Rows: Thr.0"W""t'hout the Cente,11"OF, ntra Costa Sanitary District Code, references to the title ral Manager-ChN' Engineer" are hereby replaced with the title "General Manager." N 3: E F RE 0T., .1 TIVE DATE W01,01066ption, this Ordinance shall be entered in the minutes of the Central Contra Co ry District, shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall take effect on the eighth calendar day following such publication. Page 4 of 5 PASSED AND ADOPTED this vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of the Central Contra Sanitary District, County of Coi State of California day of July 2002, on the following roll call President &,the BS 'id of Dire Central C`#ta Sanitary Dig County of� ftosta, State of sta, Kenton L. Alm asel for the District ifornia Page 5 of 5 Central Contra Costa Sanitary District /2mi ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No.: 7.a. B IDS AND AWARDS Type of Action: AUTHORIZE AWARD subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO N.E. CARLSON CONSTRUCTION, INC. FOR THE HEADWORKS BYPASSING IMPROVEMENTS, DISTRICT PROJECT 7203 Submitted By: Initiating Dept. /Div.: Ba T. Than, Senior Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. ('�t — QDr - B. Than W. Brennan A. F II Charles W. 8 General Man ISSUE: On June 25, 2002, sealed bids were received and opened for construction of the Headworks Bypassing Improvements, District Project 7203. The Board of Directors must authorize award of the contract or reject bids within 50 days of bid opening. RECOMMENDATION: Authorize award of a construction contract to N.E. Carlson Construction, Inc. FINANCIAL IMPACTS: Expenditure of approximately $325,000, including construction contract, contingency and construction management, will be required to complete the project. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: The Headworks Facilities Improvement Project (DP 7069) installed five new primary influent pumps, 3 - 700 hp and 2 - 400 hp. Four pumps are available for directing flow to pre- aeration tanks. Pump 5 is dedicated to bypassing primary influent flow to the storage ponds. Pump 5 and drive unit have very low hours of use because of limited need to bypass primary influent. The Headworks Bypassing Improvements will install new piping that will allow Number 5 (a 700 hp pump) to pump influent flow into the first pre- aeration tank (see Attachment 1 for Project Location and Attachment 2 for Flow Diagram). Adding this bypass would allow the beneficial use of a $2,000,000 asset and increase the reliability of the primary influent pumping system. It also allows the bypassing of the normal flow distribution channel in the chemical feed building so it can be inspected for corrosion. Number 5 will be used as a duty pump by adding a tee valving to the 78 inch bypass line as the line passes adjacent to the first pre- aeration tank. Additional items of work include 7/1/02 L: \Position Papers \BTHAN \7203 Award.wpd Page 1 of 6 POSITION PAPER Board Meeting Date: July 1 1, 2002 subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO N.E. CARLSON CONSTRUCTION, INC. FOR THE HEADWORKS BYPASSING IMPROVEMENTS, DISTRICT PROJECT 7203. modifications to the Bypass Structure and work on the access road to the primary treatment area. The design of the Headworks Bypassing Improvement Project was done by Winzler & Kelly Consulting Engineers (WK). The Engineer's Estimate for construction cost for this project is $235,000. The project was advertised on June 1 and 6, 2002. Eight (8) bids ranging from $229,749 to $347,707 were received and publicly opened on June 25, 2002. A summary of these bids is shown in Attachment 3. The Capital Projects Division conducted a technical and commercial evaluation of these bids and has determined that N.E. Carlson Construction, Inc. is the lowest responsible bidder with a bid amount of $229,749. Construction management, construction contract administration, and construction inspection will be performed by District staff. Staff recommends retaining WK to provide support services during construction for this project because WK prepared the plans and specifications. Construction support services include reviewing shop drawings and submittals, responding to design questions, evaluating change order requests, and performing site visits to verify compliance with the design intent. A professional engineering services agreement with a ceiling of $10,000 has been negotiated (this will bring the total contract with WK to $37,200). The allocation of funds required to complete this project, as shown in Attachment 4, is $325,000. The Headworks Bypassing Improvements Project is included in the Fiscal Year 2001 -02 and 2002 -03 Capital Improvement Budget on pages TP -70 through TP -72. Staff has determined that there are adequate funds in the Capital Improvement Budget and Plan for the project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves minor alterations to an existing public facility. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the amount of $229,749 for the construction of the Headworks Bypassing Improvements, District Project 7203, to N.E. Carlson Construction, Inc., the lowest responsible bidder. 6/29/02 U Position Papers \BTHAN \7203 Award.wpd Page 2 of 6 0 ii ii i/ PROJECT SITE i/ / Central Contra Costa HEADWORKS BYPASSING Attachment o- sanitary District IMPROVEMENTS PROJECT District Project 7203 Project Location Rage 3 of 6 Central Contra Costa HEADWORKS BYPASSING Affachment Sanitary District IMPROVEMENTS PROJECT District Project 7203 2 ' Flow Diagram Page 4 of 6 ATTACHMENT 3 Central Contra Costa Sanitary District SUMMARY OF BIDS PROJECT NO.: 7203 DATE: JUNE 25, 2002 PROJECTS NAME: HEADWORKS BYPASSING IMPROVEMENTS LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.:_ $235.000 No BIDDER BID PRICE (Name & address) 1 N.E. Carlson Construction, Inc. $229,749 150 Middlefield Court, Space F Brentwood, CA 94513 -4027 2 Kaweah Construction Co. $251,445 P.O. Box 7780 Fresno, CA 93747 -7780 3 River City Constructors $294,834 P.O. Box 2256 Benicia, CA 94591 4 Monterey Mechanical $297,189 8275 San Leandro Street Oakland, CA 94621 -1901 5 D.W. Nicholson Corporation $319,000 24747 Clawiter Road Hayward, CA 94540 -4197 6 Pete Fuller Construction $322,892 P.O. Box 1090 Vacaville, CA 95696 -1090 7 S.R. Hamilton Construction Inc. $327,000 309 Houston Court Danville, CA 94526 -3946 8 N.V. Heathorn, Inc. $347,707 1 155 Beecher Street San Leandro, CA 94577 BIDS OPENED BY /s/ Joyce Murphy DATE June 25, 2002 SHEET NO. 1 OF 1 6/29/02 LAPosition Papers \BTHAN \7203 Award.wpd Page 5 of 6 ATTACHMENT 4 HEADWORKS BYPASSING IMPROVEMENTS PROJECT DISTRICT PROJECT 7203 POST - BID /PRECONSTRUCTION COST ESTIMATE 6/29/02 UPosition Papers \BTHAN \7203 Award.wpd Page 6 of 6 PERCENT OF COST ESTIMATED ESTIMATE CONSTRUCTION NO ITEM DESCRIPTION $ COST 1 CONSTRUCTION a. Construction Contract 229,749 b. Contingency at 15 percent 35,251 TOTAL CONSTRUCTION 265,000 100 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management /Resident Engineering 15,000 - Construction Inspection 34,000 - Project Engineering /Operations Department 8,000 - Materials and Supplies /Spare Parts 1,000 SUBTOTAL 58,000 22 b. Consultants - Construction Support Services 10,000 - Material and Construction Testings: 2,000 Concrete, Compaction, etc. SUBTOTAL 12,000 5 TOTAL CONSTRUCTION MANAGEMENT 70,000 26 3 TOTAL CONSTRUCTION PHASE COST 335,000 126 4 TOTAL PREBID EXPENDITURES 40,000 15 5 TOTAL DESIGN AND CONSTRUCTION MANAGEMENT COST 110,000 42 6 TOTAL ESTIMATED PROJECT COST 375,000 7 FUNDS AUTHORIZED TO DATE 50,000 8 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT 325,000 6/29/02 UPosition Papers \BTHAN \7203 Award.wpd Page 6 of 6 LANDFILL GAS USAGE 0J CONTRACT STATUS Ord of Directors Meeting July 11, 2002 Joseph Pomroy Landfill Gas 2001-02 Costs • FY 2001 -02 LFG Purchases = $710,000 • FY 2001 -02 NO Purchases = $390509000 • Avoided NO Purchases = $7409000 1 Landfill Gas Contract • Initial term expired June 30, 2002 • Renewable in 1 -year increments • 90-day written notice for cancellation • Price is 50% of natural gas price with cap of $4,.00 and floor of $3.50 Landfill Gas Contract • Current LFG price terms favorable for District until November 1, 2002 • 90-day notification would be August 1 • Staff met with Acme • Received proposal from Acme 2 Gas Price as percent of Natural Gas Price Aug -02 - Sep -02 - Oct -02 - Nov -02 Dec -02 Jan -03 Feb -03 Mar -03 Apr -03 May -03 Jun -03 1 � 1 Z CD cn 0 v 00 CO O -� 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Aug -02 - Sep -02 - Oct -02 - Nov -02 Dec -02 Jan -03 Feb -03 Mar -03 Apr -03 May -03 Jun -03 1 � 1 Z CD v o h o v 0 G7 C cn E i CD m i wj N n� �D N O O N O W Summary • Substantial savings in 2001 -02 using LFG • Discussions to continue on new contract • Update will be presented to Board of Directors in August • Board Comments 3 Landfill Gas Contract • Acme will want downside price protection and increase usage • District will want upside price protection and stable prices with discount • Longer contract term may be desirable Summary • Substantial savings in 2001 -02 using LFG • Discussions to continue on new contract • Update will be presented to Board of Directors in August • Board Comments 3 Central Contra Costa Sanitary District /Ja i BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: JULY 11, 2002 No-: 9.a. ENGINEERING Type of Action: AUTHORIZE EVENT Subject: AUTHORIZE AN ADDITIONAL MOBILE HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT TO BE HELD DURING FISCAL YEAR 2002 - 2003 Submitted By: Initiating Dept. /Div.: Curtis W. Swanson, Division Manager Engineering /Environmental Sgri(ices Division REVIEWED ND RECOMMENDED FOR BOARD ACTION. ok - xx�� — C. Swanson A. F a&J I Charles W General M ISSUE: Board approval is required to conduct more than two mobile household hazardous waste collection events during the next fiscal year. RECOMMENDATION: Authorize staff to conduct a third mobile household hazardous waste collection (HHW) event during FY 2002 -03. FINANCIAL IMPACTS: The incremental cost of conducting a third mobile HHW collection event is $30,000 to $40,000 depending on the level of participation. This amount was not included in the 2002 -03 Engineering Department budget. ALTERNATIVES /CONSIDERATIONS: Conduct two mobile HHW collection events as previously directed. BACKGROUND: Since opening the permanent HHW Collection Facility in 1997, the District has conducted three mobile household hazardous waste collections events in Lafayette, Danville, and San Ramon each year. During the first year, the cost for the mobile HHW collection events was funded by grants secured by the Central Contra Costa Solid Waste Authority. Since the first year of operation, the District has paid for the cost of the mobile collection events. In light of the increase of customer participation at the permanent HHWCF, the Board of Directors directed, as a cost saving measure, that one of the three mobile collection events be eliminated during the upcoming fiscal year. Staff notified the Central Contra Costa Solid Waste Authority and the City of San Ramon about the District's plan to reduce the number of mobile collection events from three to two annually. The CCCSWA Board of Directors considered the District's plan at it's meeting on May 30, 2002. The outcome of this meeting was a request for the District to reconsider the reduction of mobile collection events and to fund three mobile events during the next fiscal year. 6/27/02 U: \PPr \Bertera \HHWMobile.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: JULY 11, 2002 Subject: AUTHORIZE AND ADDITIONAL MOBILE HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT TO BE HELD DURING FISCAL YEAR 2002 - 2003. At the June 20 Board meeting, representatives from the CCCSWA and the City of San Ramon formally requested that the District conduct three mobile collection events in Danville, San Ramon and Lafayette during the 2002 -03 fiscal year. These representatives also offered to assist the District in seeking alternative sources of funding for the third mobile collection event in following years. Conducting a third mobile collection event during the next fiscal year will result in a cost of approximately $30,000 to $40,000. This additional cost was not budgeted for the next fiscal year, however, staff believes that adjustments to planned expenditures can be made to accommodate the request for a third mobile event. RECOMMENDED BOARD ACTION: Authorize staff to conduct a third mobile household hazardous waste collection event during fiscal year 2002 -03. 6/27/02 U:\PPr \Bertera \HHWMobile.wpd Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 11, 2002 No.: 9.b. ENGINEERING Type of Action: AUTHORIZE SUBSTITUTION OF SUBCONTRACTOR subject: AUTHORIZE THE SUBSTITUTION OF HEC ELECTRICAL CONSTRUCTION, THE LISTED SUBCONTRACTOR, WITH GIVENS ELECTRICAL, INC., A NEW SUBCONTRACTOR, FOR ELECTRICAL AND INSTRUMENTATION WORK ON THE SAN RAMON PUMPING STATION RENOVATIONS PROJECT, DISTRICT PROJECT 5460 Submitted By: Initiating Dept. /Div.: Ken Clark, Contract Administrator Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. K. Clark H. T om W. Brennan A. Farrell Charles . Batts General Manag r ISSUE: The San Ramon Pumping Station Renovations Project general contractor, GSE Construction (GSE), has requested substitution of a subcontractor listed on its bid and contract. Board of Directors' authorization is required for the substitution. RECOMMENDATION: Authorize substitution of the electrical and instrumentation subcontractor on the San Ramon Pumping Station Renovations Project. FINANCIAL IMPACTS: The proposed substitution will not result in any additional cost to the District or result in a delay in the project completion. ALTERNATIVES /CONSIDERATIONS: The listed subcontractor has declined to sign a subcontract agreement with GSE. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted when the subcontractor fails to sign a subcontract agreement. The awarding authority must consent to the subcontractor substitution to effect the change. In the present instance, consent by the District Board of Directors is appropriate. BACKGROUND: GSE listed HEC Electrical Construction as the subcontractor for electrical and instrumentation work on its bid proposal to the District for the San Ramon Pumping Station Renovations Project, District Project 5460. The value of HEC's work was $565,890 or 10.9 percent of the contract value of $5,176,000. HEC Electrical Construction has declined to execute the subcontractor agreement offered by GSE. Under these circumstances, GSE now seeks Board approval to use Givens Electrical Inc. to perform the same work. 6/26/02 L: \Position Papers \Clark \5460Substitution.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: July 11, 2002 Subject: AUTHORIZE THE SUBSTITUTION OF HEC ELECTRICAL CONSTRUCTION, THE LISTED SUBCONTRACTOR, WITH GIVENS ELECTRICAL INC., A NEW SUBCONTRACTOR, FOR ELECTRICAL AND INSTRUMENTATION WORK ON THE SAN RAMON PUMPING STATION RENOVATIONS PROJECT, DISTRICT PROJECT 5460 Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted only in certain situations, including situations where the subcontractor has failed or refused to sign a subcontract agreement. District staff has notified HEC Electrical Construction by certified mail of the request for subcontractor substitution by GSE and has also advised them of the requirement to notify the District in writing within five (5) working days of any objection to this proposed action. No written objections were received. Failure to submit timely written objections results in the original subcontractor's automatic consent to the substitution. During a subsequent telephone conversation initiated by District staff, the HEC Electrical Construction owner provided assurances that there would not be an objection to the subcontractor substitution request. Based upon the statements made, District staff believes that the contractor's request will be unopposed. RECOMMENDED BOARD ACTION: Authorize the substitution of the listed subcontractor, HEC Electrical Construction, with a new subcontractor, Givens Electrical, Inc., for electrical and instrumentation work on the San Ramon Pumping Station Renovations Project, District Project No. 5460. 6/26/02 L: \Position Papers \Clark \5460Substitution.wpd Page 2 of 2 Central Contra Costa Sa.ditary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 11, 2002 No.: 9.c, ENGINEERING Type of Action: AUTHORIZE SUBSTITUTION OF SUBCONTRACTOR subject. AUTHORIZE THE SUBSTITUTION OF M &M DRILLING AND SHORING SERVICES, INC., THE LISTED SUBCONTRACTOR, WITH HILLSIDE DRILLING, A NEW SUBCONTRACTOR, FOR DRILLED SHAFT FOUNDATION WORK ON THE SAN RAMON PUMPING STATION RENOVATIONS PROJECT, DISTRICT PROJECT 5460. Submitted By. Initiating Dept/Div.: Ken Clark, Contract Administrator Engineering / Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: 0AK. Clark H. T om W. rennan A. arrell C e a General Manage ISSUE: The San Ramon Pumping Station Renovations Project general contractor, GSE Construction (GSE), has requested substitution of a subcontractor listed on its bid and contract. Board of Directors' authorization is required for the substitution. RECOMMENDATION: Authorize substitution of the drilled shaft foundation subcontractor on the San Ramon Pumping Station Renovations Project. FINANCIAL IMPACTS: The proposed substitution will not result in any additional cost to the District or result in a delay in the project completion. ALTERNATIVES /CONSIDERATIONS: The listed subcontractor has declined to sign a subcontract agreement with GSE. Under California Public Contract Code, Section 4107, substitution of a listed subcontractor is permitted when the subcontractor fails to sign a subcontract agreement. The awarding authority must consent to the subcontractor substitution to effect the change. In the present instance, consent by the District Board of Directors is appropriate. BACKGROUND: GSE listed M &M Drilling and Shoring Services, Inc. (M &M) as the subcontractor for drilled shaft foundation work on its bid proposal to the District for the San Ramot Pumping Station Renovations Project, District Project 5460. The value of M &M's work was $96,400 or 1.8 percent of the contract value of $5,176,000. M &M has declined to execute the subcontractor agreement offered by GSE. Under these circumstances, GSE now seeks Board approval to use Hillside Drilling to perform the same work. 7/1/02 CAMy Documents\DP5460 \Position Papers \7- 11- 02.wpd Page 1 of 2 POSITION PAPER Board Meeting Date: July 11, 2002 Subject. AUTHORIZE THE SUBSTITUTION OF M &M DRILLING AND SHORING SERVICES, INC., THE LISTED SUBCONTRACTOR, WITH HILLSIDE DRILLING, A NEW SUBCONTRACTOR, FOR DRILLED SHAFT FOUNDATION WORK ON THE SAN RAMON PUMPING STATION RENOVATIONS PROJECT, DISTRICT PROJECT 5460. Under California Public Contact Code, Section 4107, substitution of a listed subcontractor is permitted only in certain situations, including situations where the subcontractor has failed or refused to sign a subcontract agreement. District staff has notified M &M by certified mail of the request for subcontractor substitution by GSE and has also advised them of the requirement to notify the District in writing within five (5) working days of any objection to this proposed action. No written objections were received. Failure to submit timely written objections results in the original subcontractor's automatic consent to the substitution. During a subsequent telephone conversation initiated by District staff, the M &M president, Stephen Mordus, provided assurances that there would not be an objection to the subcontractor substitution request. Based upon the statements made, District staff believes that the contractor's request will be unopposed. RECOMMENDED BOARD ACTION: Authorize the substitution of the listed subcontractor, M &M Drilling and Shoring Services, Inc., with a new subcontractor, Hillside Drilling, for drilled shaft foundation work on the San Ramon Pumping Station Renovations Project, District Project No. 5460. 7/1/02 C:WIy Documents\DP5460\Position Papers \7- 11- 02.wpd Page 2 of 2 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No -: 10.a. HUMAN RESOURCES Type of Action: HUMAN RESOURCES Su4fect: MODIFY THE PURCHASING AND MATERIALS MANAGER JOB CLASSIFICATION DESCRIPTION Submitted By: Initiating Dept. /Div.: Randy Musgraves, Director of Administration Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION. P/MqAraves C. Freitas Charles W General M ISSUE: Board approval is required to modify job classification descriptions. RECOMMENDATION: Adopt the modifications to the Purchasing and Materials Manager job classification description. FINANCIAL IMPACTS: None. ALTERNATIVES /CONSIDERATIONS: Reject the proposed modifications or direct staff to modify according to Board input. BACKGROUND: With the recent resignation of Purchasing and Materials Manager Victoria Lamica, staff needs to recruit for a new manager. Accordingly, staff has reviewed the current job classification description and is proposing changes to update the description with an expanded emphasis on the essential duties of the job. Additions to the description are in bold font and deletions are in strike -out on the attached document. Staff anticipates meeting with the Board Personnel Committee prior to the Board meeting of July 11, 2002. RECOMMENDED BOARD ACTION: Adopt the revised Purchasing and Materials Manager job classification description. 6/27/02 C:\ WPDocs \purchmgr.classdesc02.wpd Page 1 of CENTRAL CONTRA COSTA SANITARY DISTRICT nr- r-wITinN Effective: 7/12/023/3/00 Range: M -35 Respirator Class: 3 PURCHASING AND MATERIALS MANAGER Plan, organize, direct, manage, and review the operation of the District's centralized Purchasing and Materials Services Division; manage the formation of the District contract agreements; review all District purchases; manage the headquarters office building maintenance; and manage the real property activities of the District. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the Director of Administration. Exercise direct supervision over personnel in the Purchasing and Materials Services Division. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Plan, organize, direct, manage, and review the operation of the Purchasing and Materials Services Division; develop and implement goals, objectives, policies, and priorities. Provide general supervision over subordinate personnel including the training and development of Division employees; recommend selection of personnel; evaluate staff. Confer with and advise other managers regarding areas of purchasing, contract preparation and administration, and materials services including legal considerations. Manage the purchase, sale, and lease agreements for the District's real property; negotiate property deals as required. Ensure District's policies, procedures and guidelines are complete, accurate, up to date, and comply with Board direction, federal, state and local laws. Assume responsibility for preparation and administration of the Division's budget; review Division's budget requirements and monitor monthly expenditures. Assume responsibility for contracts and purchase orders including the resolution of any problems. CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) EXAMPLES OF ESSENTIAL DUTIES Represent the Division at meetings and on committees. Manage, monitor and audit the District's Procurement Card Program. Manage the sale of scrap and surplus equipment and vehicles. Prepare and conduct special projects as assigned. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of purchasing and contracts as related and applied to a public agency. Principles and practices of general real estate. Governmental purchasing laws and procedures including the Uniform Commercial Code. Storekeeping and warehousing methods and practices including inventory control procedures. Types of supplies, materials, and equipment commonly used by sanitation districts including terminology and nomenclature. General accounting principles and practices as they relate to capital and budget management. Principles and practices of organization, administration, budget, and personnel management. Safety hazards and appropriate precautions applicable to work assignments. CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) Knowledge of: Computerized purchasing, finance, and inventory systems. Ability to: Continuously analyze bids and computer reports; resolve problems with distributors and employees; analyze, decent and understand "number sequences" used in purchasing and materials services activities; know the legal requirements surrounding purchasing; and explain processes and procedures to suppliers, managers, and internal staff. Intermittently interpret legal documents. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk and perform simple grasping; use telephone, and write or use a keyboard to communicate through written and electronic means. Plan, organize, direct, and train the work of personnel working in a comprehensive purchasing and materials area. Create, analyze, evaluate, and modify purchasing methods and procedures; compile and analyze statistical data. Communicate clearly and concisely, both orally and in writing. Keep and locate records, files and documents. Perceive and analyze problems correctly and take effective action. Build and maintain positive working relationships with employees and the public using high levels of customer service. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) Experience: Eight years of progressively responsible experience in large -scale governmental or commercial purchasing including familiarity with construction, contract administration, warehousing, and inventory control procedures w4h including five years of supervisory experience. Education: Equivalent to a bachelor's degree from an accredited college or university with major study in purchasing, business administration, public administration, Fna eting, or a related field. LICENSES AND CERTIFICATES Possession of a Certified Purchasing Manager, C.P.M., certification is desirable. CENTRAL CONTRA COSTA SANITARY DISTRICT DEFINITION Effective: 7/12/023/3/00 Range: M -35 Respirator Class: 3 PURCHASING AND MATERIALS MANAGER Plan, organize, direct, manage, and review the operation of the District's centralized Purchasing and Materials Services Division; manage the formation of the District contract agreements; review all District purchases; manage the headquarters office building maintenance; and manage the real property activities of the District. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the Director of Administration. Exercise direct supervision over personnel in the Purchasing and Materials Services Division. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Plan, organize, direct, manage, and review the operation of the Purchasing and Materials Services Division; develop and implement goals, objectives, policies, and priorities. Provide general supervision over subordinate personnel including the training and development of Division employees; recommend selection of personnel; evaluate staff. Confer with and advise other managers regarding areas of purchasing, contract preparation and administration, and materials services including legal considerations. Manage the purchase, sale, and lease agreements for the District's real property; negotiate property deals as required. Ensure District's policies, procedures and guidelines are complete, accurate, up to date, and comply with Board direction, federal, state and local laws. Assume responsibility for preparation and administration of the Division's budget; review Division's budget requirements and monitor monthly expenditures. Assume responsibility for contracts and purchase orders including the resolution of any problems. Page 2 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) EXAMPLES OF ESSENTIAL DUTIES .....rtr_�R�rr_r.� Represent the Division at meetings and on committees. Manage, monitor and audit the District's Procurement Card Program. Manage the sale of scrap and surplus equipment and vehicles. Prepare and conduct special projects as assigned. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of purchasing and contracts as related and applied to a public agency. Principles and practices of general real estate. Governmental purchasing laws and procedures including the Uniform Commercial Code. Storekeeping and warehousing methods and practices including inventory control procedures. Types of supplies, materials, and equipment commonly used by sanitation districts including terminology and nomenclature. General accounting principles and practices as they relate to capital and budget management. Principles and practices of organization, administration, budget, and personnel management. Safety hazards and appropriate precautions applicable to work assignments. Page 3 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) Knowledge of: Computerized purchasing, finance, and inventory systems. Ability to: Continuously analyze bids and computer reports; resolve problems with distributors and employees; analyze, doeument and understand "number sequences" used in purchasing and materials services activities; know the legal requirements surrounding purchasing; and explain processes and procedures to suppliers, managers, and internal staff. Intermittently interpret legal documents. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk and perform simple grasping; use telephone, and write or use a keyboard to communicate through written and electronic means. Plan, organize, direct, and train the work of personnel working in a comprehensive purchasing and materials area. Create, analyze, evaluate, and modify purchasing methods and procedures; compile and analyze statistical data. Communicate clearly and concisely, both orally and in writing. Keep and locate records, files and documents. Perceive and analyze problems correctly and take effective action. Build and maintain positive working relationships with employees and the public using high levels of customer service. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Page 4 of 5 CENTRAL CONTRA COSTA SANITARY DISTRICT Purchasing and Materials Manager (Continued) Experience: Eight years of progressively responsible experience in large -scale governmental or commercial purchasing including familiarity with construction, contract administration, warehousing, and inventory control procedures w4h including five years of supervisory experience. Education: Equivalent to a bachelor's degree from an accredited college or university with major study in purchasing, business administration, public administration, Mamss, or a related field. LICENSES AND CERTIFICATES Possession of a Certified Purchasing Manager, C.P.M., certification is desirable. Page 5 of 5 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 1 1 , 2002 No-: 10.b. HUMAN RESOURCES Type of Action: APPROVE REVISED JOB CLASSIFICATION DESCRIPTION Subject: APPROVE A REVISED JOB CLASSIFICATION DESCRIPTION FOR SUPERVISING ENGINEERING ASSISTANT Submitted By: Initiating Dept. /Div.: Jarred Miyamoto -Mills Engineering /Environmental Services Principal Engineer REVIEWED AND RECOMMENDED FOR BOARD ACTION: O�K J. M arnoto -Mills C. Swanson A. Far-r7W C Freit ar es General M ISSUE: Board approval is required to revise job classification descriptions. RECOMMENDATION: Approve the revised job classification description proposed for Supervising Engineering Assistant. FINANCIAL IMPACTS: Not Applicable. ALTERNATIVES /CONSIDERATIONS: Retain the current classification description. BACKGROUND: Recruitment is about to begin for the Supervising Engineering Assistant vacancy occasioned by the resignation of Lesley Klein. As the first step in the process, staff reviewed the current job classification description and has updated it to better reflect the current duties to be assigned to positions in the Supervising Engineering Assistant classification. The proposed revisions would clarify that incumbents may supervise one or more of the District's Sewer Service Charge, Real Property /Right -of -Way, Plan Review, Permit or other engineering functions. The proposed description is attached; deletions are shown as "StFike and additions are shown as in bold print. Staff has met and conferred with the Management Support /Confidential Group (MS /CG) regarding the revised classification description. MS /CG concurs with the proposed revisions and their letter so indicating is attached. Staff anticipates meeting with the Board's Personnel Committee to discuss this matter as well as other issues prior to the Board Meeting on July 11, 2002. RECOMMENDED BOARD ACTION: Approve the revised job classification description for Supervising Engineering Assistant 7/2/02 Page 1 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT npPiNITIMI Effective: 7/12/02 9 Range: S -72 Respirator Class: 3 SUPERVISING ENGINEERING ASSISTANT Perform highly technical engineering and non - technical administrative work fef supporting various District faeulutues and Felated app Rena^^^° engineering functions; supervise ethef technical and non - technical engineering staff. DISTINGUISHING CHARACTERISTICS The Supervising Engineering Assistant class is an advanced level, supervisory class which requires knowledge, skills, and abilities generally reserved for experienced engineering staff who do not hold a Professional Engineer's License. Positions assigned te in this class 7h'° f"' the may be assigned to supervise one or more of the work groups responsible for the District's Sewer Service Charge, Real Property /Right of Way, Plan Review, and Permit or other engineering functions. Incumbents in this class PFevide assign work to less experienced technical and non - technical staff w+t# and provide leadership, supervision, direction, coaching, instruction, training, and review of work assignments as neeessaFy. Work performed by Supervising Engineering Assistants is normally reviewed only upon completion and for overall results. SUPERVISION RECEIVED AND EXERCISED Receive direction from higher level professional or management personnel. Exercise direct supervision over lower level engineering staff. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Page 2 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) EXAMPLES OF ESSENTIAL DUTIES May supervise one or more of the work groups responsible for the District's Sewer Service Charge, Real Property /Right of Way, Plan Review, Permit, and /or other engineering functions; PFOVide— iRfOrma +iOR to the Felating tO real PFGpeFty, easemen f^' seweF eenneet1en °.; assign and review work; conduct performance evaluations. Depending on assignment, evaluate software functionality and work with programmers to troubleshoot the District's Land Information and Building Permit and /or Sewer Service Charge software applications and manage corrections, improvements, upgrades and user security issues. Deal effectively with the public. Establish and maintain a variety of engineering records, files, and related documents. Prepare a variety of clear and concise technical reports as assigned. Perform related duties as required. Page 3 of 9 field ., eblems as the Establish and maintain a variety of engineering records, files, and related documents. Prepare a variety of clear and concise technical reports as assigned. Perform related duties as required. Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) . - - ALMAQ When assigned to Permit: Direct and monitor the operation of the District's Permit Counter including issuance of sewer construction and repair permits, pre - building permit review of residential and nonresidential improvement plans for sewer conflicts, collection of fees and charges, and responding to a wide variety of information requests from the public. Maintain an effective liaison with County and City Building Permit officials to facilitate streamlining of permit processing. Direct and coordinate imaging of Permit records. Administer the collection of Reimbursement Fee Program. When assigned to Plan Review: Direct and monitor the review of design drawings, easement documents, project security and owners' agreements submitted for private individual- sponsored or developer- sponsored sewer projects. Review and interpret plans and specifications; make recommendations for improvements and compliance with District standards. Revise Coordinate revision of the District's standard specifications [1/YM�l1 When assigned to Real Property /Right -of -Way: Gather and analyze appraisals and other data, prepare reports, legal descriptions, and documents relating to, and negotiat+ffge #ef the purchase, sale, rental, or transfer of land, structures, easements, rights -of -way, licenses, permits, leases, and other property rights. Provide information to the public relating to real property, easements, rights -of- way, licenses, permits, leases and other property rights. Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) EXAMPLES OF ESSENTIAL DUTIES When assigned to Real Property /Right -of -Way: Review documents prepared by others for easements, rights -of -way, licenses, permits, leases, real property agreements and other property rights. Resolve encroachment issues related to District easements. When assigned to Sewer Service Charge: Direct and monitor the process of data transfer, uploading, analysis, calculation, tabulation and quality control for annual collection of Sewer Service Charges and special levies by placement on the County's tax roll and direct billing. Maintain an effective liaison with the County Tax Collector's Office to facilitate the placement of Sewer Service Charges on property tax bills. Direct the administration of the District's annexation process. Respond to the more complex inquiries from customers regarding their Sewer Service Charges. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of supervision. Principles and applications of mathematics including algebra, trigonometry, and geometry. Principles, practices, methods, materials, and equipment used in the design and construction of sewage collection systems and related facilities. District specifications, requirements, and policies regarding sewer construction and design. Surveying principles, practices, nomenclature, symbols, and equipment. Engineering drafting techniques and practices. Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) Knowledqe of: Safety hazards and appropriate precautions applicable to work assignments. When assigned to Real Property /Right of Way: Principles and methods of real property appraisal and negotiation for the acquisition, management, sale, disposal, or transfer of real property and property rights, and real estate law, land transaction procedures, and instruments. Ability to: On a continuous basis analyze plans and legal documents; interpret project proposals, plans and specifications; understand and explain engineering procedures and terminology. Intermittently identify properties on maps and from descriptions, interpret legal descriptions, observe conditions which affect District sewer mains, problem solve solutions to customer problems while meeting the District's standards, remember people, events, and statements made several weeks to years previously, and explain rules of the District to home owners and others. Sit at desk or computer terminal for long periods of time. Intermittently walk and stand to review project sites; bend, squat, climb, kneel, and twist to check trench conditions; perform simple and power grasping, pushing and pulling; write or use keyboard to communicate through written means; lift or carry weight of 25 pounds or less. May be required to communicate via radio and hear radio dispatch signal. Respond appropriately to technical questions regarding the design and construction of the sewage collection system from contractors, outside engineers, representatives from other agencies, and other District staff. Research historical records related to proposed sewer projects. Provide technical training and advice to less experienced engineering personnel. Assign and review the work of others assigned to an engineering project. Supervise subordinate staff. Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) Ability to: Read and interpret engineering plans, specifications, blueprints, survey notes, and related materials. Prepare maps, sketches, graphs, and charts. Perform technical and complex calculations with speed and accuracy. Analyze data and make sound recommendations based upon analysis. Perform and review a wide variety of drafting work in conjunction with assigned projects. Establish and maintain accurate and complete engineering records and files. Maintain productive working relationships with professional and technical staff. Inspect field construction work and identify problems and discrepancies with design plans. Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal /OSHA General Industry Safety Orders, the District's Respiratory Protection Program, and District Safety Directives. EXPERIENCE AND EDUCATION Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience comparable to that of an Engineering Assistant III in the District. Education: Equivalent to an Associate of Science degree in engineering or a closely related field. Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT Supervising Engineering Assistant (Continued) LICENSES AND CERTIFICATES Possession of a valid California Driver's License. Page 8 of 9 MANAGEMENT SUPPORT /CONFIDENTIAL GROUP 5019 IMHOFF PLACE MARTINEZ, CALIFORNIA 94553 July 1, 2002 Board of Directors Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, California 94553 Honorable Board of Directors: The Management Support/Confidential Group (MS /CG) met and conferred with Management regarding the revision to the job classification for Supervising Engineering Assistant, and concurs with the proposed revision. Sincerely, Tad Pilecki MS /CG President TP:rb cc: MS /CG Executive Committee C. Batts C. Freitas R. Musgraves Page 9 of 9 Central Contra Costa Sanitary District /��iwl BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 11, 2002 No.: 13.a. BUDGET AND FINANCE Type of Action: APPROVE RESOLUTION subject: APPROVE A RESOLUTION DELEGATING AUTHORITY FOR INVESTMENT OF PUBLIC AGENCY FUNDS TO THE TREASURER OF THE COUNTY OF CONTRA COSTA Submitted By: Initiating Dept. /Div.: DEBBIE RATCLIFF, CONTROLLER ADMINISTRATIVE /FINANCE & ACCOUNTING REVIEWED AND RECOMMENDED FOR BOARD ACTION: D. Ratcliff P,7muAraves Charles W. General K ISSUE: The District has been asked by the Treasurer's Office of the County of Contra Costa to adopt a resolution delegating authority to the County Treasurer to invest and reinvest the District's funds. RECOMMENDATION: Approve a resolution delegating authority for investment of the District's funds to the Treasurer of the County of Contra Costa. ALTERNATIVES /CONSIDERATIONS: The Board could choose not to approve the resolution. BACKGROUND: Each year the Contra Costa County Board of Supervisors, under Government Code Section 53607, delegates to the County Treasurer the authority to invest and reinvest the funds of the County and the funds of other public agencies. The District has used the County Treasurer for this purpose for many years. County Counsel has recommended that the County Treasurer should also receive delegation authority from each agency for whom the County Treasurer holds and invests funds. The attached resolution delegates such authority in accordance with Government Code Sections, 53601, 53607, 53635 and 53684. RECOMMENDED BOARD ACTION: Approve a resolution delegating authority for investment of the District's funds to the Treasurer of the County of Contra Costa. 6/26/02 SAADMIN\POSPAPER \Approve Resolution.Delegating Authority 06- 02.wpd Page 1 of 3 RESOLUTION NO. A RESOLUTION DELEGATING AUTHORITY FOR INVESTMENT OF PUBLIC AGENCY FUNDS TO THE TREASURER OF THE COUNTY OF CONTRA COSTA WHEREAS, the Governing Board of the Central Contra Costa Sanitary District (hereafter "Agency ") hereby delegates its authority to invest Agency funds to the Treasurer of the County of Contra Costa ( "Treasurer "); WHEREAS, this delegation is made pursuant to, and in accord with, Government Code Sections 53601, 53607, 53635, and 53684 and other applicable law (collectively, the "Applicable Law ") and shall operate to authorize and request the Treasurer to take any and all actions contemplated by the Applicable Law with respect to any and all Agency funds held by the Treasurer; WHEREAS, all investments transacted by the Treasurer shall adhere to the District's Investment Policy and will be transacted after receipt of written instructions from appropriate District officers; WHEREAS, unless Agency takes action to revoke this authorization and informs Treasurer in writing of such action, Treasurer shall deem that Agency has taken action to lawfully renew this delegation prior to the start of each new fiscal year. Unless informed in writing that this delegation has been revoked, this Resolution shall be deemed to have continuing effect and shall not expire; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central Contra Costa Sanitary District, that Agency hereby delegates its authority to invest Agency funds to the Treasurer of the County of Contra Costa. Page 2 of 3 PASSED AND ADOPTED this 1 11h day of July, 2002, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: COUNTERSIGNED: Secretary of Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Kenton L. Alm District Counsel SAADMIWATCLIFRResolution - Inv.fundstotreas.ccc.6.02 Page 3 of 3