HomeMy WebLinkAbout6/6/2002 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
Board Meeting Date: JUNE 6, 2002
Type of Action: INITIATE ANNEXATION
POSITION PAPER
No -: 4.a. CONSENT CALENDAR
Subject: ADOPT A RESOLUTION TO INITIATE PROCEEDINGS TO ANNEX FIVE
SEPARATE AREAS IN THE DANVILLE AREA UNDER THE TITLE OF DISTRICT
ANNEXATION 161
Submitted By: Initiating Dept. /Div.:
Molly Mullin, Engineering Assistant Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTjIO
M. Mullin J. Miyamoto -Mills C. Swanson A. Farrell !'.✓ arles W. Batts,
eneral Manager
ISSUE: The District has received petitions for annexation of the parcels shown on the
tabulation below and the attached maps. It is appropriate to initiate annexation
proceedings with the Local Agency Formation Commission ( LAFCO) at this time.
RECOMMENDATION: Adopt a Resolution of Application for District Annexation 161.
FINANCIAL IMPACTS: The District pays fees to LAFCO and the State Board of
Equalization for annexation processing. Annexation costs are recovered as "Annexation
Charges" when property is connected to the public sewer system.
BACKGROUND: The owners of the properties listed below have petitioned the District to
annex their properties in the Danville area. Four annexation areas are a result of existing
homes on septic connecting to existing public sewer. The fifth parcel participated in a
new main extension and will connect in the future. In addition, the Contra Costa County
Flood Control and Water Conservation District has agreed to be included with PA 02 -04
to eliminate an indentation in our proposed boundary and consents to the annexation.
LAFCO staff has indicated that adjoining unannexed parcels may be added to the separate
areas the District submits to eliminate islands or straighten boundary lines. LAFCO will
hold a public hearing to consider annexation of any parcel added to District Annexation
161.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
RECOMMENDED BOARD ACTION: Adopt a Resolution of Application for District
Annexation 161.
5/31/02
U: \PPr \Annexations \DA161.wpd Page 1 of 11
POSITION PAPER
Board Meeting Date: JUNE 6, 2002
Subject: INITIATE PROCEEDINGS TO FORMALLY ANNEX 5 SEPARATE AREAS UNDER
THE TITLE OF DISTRICT ANNEXATION 161
P.A.
Assessor's
Owners /Address
Remarks
Lead
No.
Parcel No.
Agency
Area
PA 02 -07
201- 022 -004
Joseph J. and Nancy
Existing single family home
CCCSD
(78A7)
Ronchetto, Jr.
on septic will connect to
0.72 AC
123 Wayne Avenue
new public sewer in
Danville, CA 94526
Wayne Avenue. Project is
exempt from CEQA.
PA 01 -23
216- 171 -005
Robert E. & Carol Ann Olson
Existing home on septic
CCCSD
(98C3/D3)
Trust
connected to sewer in
0.58 AC
P.O. Box 127
August, 2001. Project is
Danville, CA 4526
exempt from CEQA.
PA 02 -04
216 - 160 -007
Charles Krochmaly
Existing home at 172 La
CCCSD
(98D3)
172 La Questa Drive
Questa connected to
0.65 AC
Danville, CA 94526
sewer in 1995.
216 - 160 -012
Contra Costa County Flood
CCC Flood Control has
(98D3)
Control and Conservation
consented to annexation
1.11 AC
District
of adjacent parcel to
155 Glacier Drive
eliminate boundary
Martinez, CA 94553
indentation
PA 01 -04
216 - 182 -015
Greg & Ellen Rufe
Existing home on septic
CCCSD
(98D3)
252 La Questa Drive
tank converted to sewer in
1.31 AC
Danville, CA 94526
October, 2000. Project is
exempt from CEQA.
PA 02 -03
208 - 090 -001
James S. and Bette B. Felton
Existing home on septic
CCCSD
(9883)
6 Sky Terrace
tank converted to sewer in
1.62 AC
Danville, CA 94526
June, 1992. Project is
exempt from CEQA.
Total
5.99 AC
5/31/02
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Page 8 of 11
RESOLUTION NO. 2002-
DISTRICT ANNEXATION NO. 161
A RESOLUTION OF APPLICATION BY CENTRAL CONTRA COSTA
SANITARY DISTRICT REQUESTING THE CONTRA COSTA LOCAL AGENCY
FORMATION COMMISSION ( LAFCO) TO INITIATE PROCEEDINGS FOR
A JURISDICTIONAL CHANGE
RESOLVED, BY THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT that it wishes to initiate proceedings pursuant to the Cortese -
Knox- Hertzberg Local Government Reorganization Act of 2001 for a change of organization;
and
WHEREAS, a notice of intent to adopt this resolution of application has been
given, and this application for annexation shall be submitted to the Contra Costa County Local
Agency Formation Commission ( LAFCO) who will conduct a public hearing and will notify all
affected property owners. LAFCO will also furnish to CCCSD a list of registered voters residing
within 300 feet of each proposed annexation. Upon receipt of the list of registered votes,
CCCSD will complete a notification mailing and submit proof of mailing to LAFCO.
WHEREAS, the reason for the proposed change of organization is that all owners
of land within the territory proposed to be annexed have given their written consent to such
annexation, in the form of a Petition for Annexation, or are connected to and served by the
District sewer system after requesting such service and paying District fees and charges.
A. This annexation consists of five "single areas" (as defined by the State Board of
Equalization) generally adjacent to the existing District boundary, as shown and described on
the attached maps and descriptions. Said annexation totals 5.99 acres.
B. The only affected county is Contra Costa, in the unincorporated area generally
known as Alamo. No other sanitary districts are involved.
C. The reasons for this annexation are:
1. The properties are within the ultimate service area of the District, as
previously approved by Contra Costa County Local Agency Formation
Commission, and are or may be connected in the future to the sanitary
sewer system of the District. The District is assuming responsibility, upon
Page 9 of 11
annexation, for the continued maintenance and operation of the public
sewage facilities.
2. It is the requirement of the District that all served properties annex to the
District (CCCSD Standard Specifications Section 3 -07).
3. Septic tank systems are inadequate for the area and will create a public
health problem.
4. The property owners have petitioned for annexation to the District, or
have requested and received sewer service subject to District
regulations, including annexation.
5. No other sewering agency can logically serve these areas.
WHEREAS, the territory proposed to be changed is inhabited (12 or more
registered voters) and a description and map of the boundaries of territory are attached hereto
as Exhibits A and B and by this reference incorporated herein; and
WHEREAS, the proposed annexation is subject to the provisions of the District
Code. If annexation is approved, all of the provisions of said Code would become applicable
to the properties annexed. Annexation fees shall be collected at the time of connection to the
public sewer system.
WHEREAS, staff has concluded that the projects included in this application are
exempt from the California Environmental Quality Act (CEQA) or have been the subject of a
negative declaration prepared by another lead agency and that no significant, unavoidable,
adverse environmental impacts would result from these projects. Adoption of this resolution
will establish the Board of Directors' independent finding that these projects are in compliance
with CEQA.
WHEREAS, the Board has determined that this proposal meets the criteria for
a waiver of protest hearings as set forth in Government Code Section 56663; and
NOW, THEREFORE, this Resolution of Application is hereby adopted and
approved by the Board of Directions and the Contra Costa Local Agency Formation
Commission is hereby requested to take proceedings for the change of organization as
authorized and in the manner provided by the Cortese - Knox - Hertzberg Reorganization Act of
K -0107IM
Page 10 of 11
PASSED AND ADOPTED this 6h day of June, 2002, by the District Board of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the District Board of the
Central Contra Costa Sanitary District
Of Contra Costa County, State of California
COUNTERSIGNED:
Secretary of the District Board of the
Central Contra Costa Sanitary District
of Contra Costa County, State of California
APPROVED AS TO FORM:
Kenton L. Alm
District Counsel
Page 11 of 11
Central Contra Costa S. Atary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 No.: 4.b. CONSENT CALENDAR
Type of Action: APPROVE OUT -OF -STATE TRAVEL
Subject: AUTHORIZE THE ATTENDANCE OF BILL ECHOLS, CSOD FIELD OPERATIONS
SUPERINTENDENT, AT A TWO -DAY TRAINING COURSE ENTITLED "INCIDENT
INVESTIGATION AND ROOT CAUSE ANALYSIS."
Submitted By: Initiating Dept ✓Div.:
John Pearl, Collection System Operations /Collection System Operations
Operations Division Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
0 /&4 Q9A -
fo / J.Pearf I J.Kelly
Charles W. Batts,
General Manager
ISSUE: Board approval is required for travel out of the state, or if the cost will exceed
$1,000, if not previously approved in the annual O &M budget.
RECOMMENDATION: Authorize the attendance of Bill Echols, CSOD Field Operations
Superintendent, at a two -day course entitled "Incident Investigation and Root Cause
Analysis" at Lake Tahoe on June 26 & 27, 2002.
FINANCIAL IMPACTS: The estimated total cost is $1,500. There are sufficient funds
remaining in the CSOD training budget to pay for this course.
ALTERNATIVES /CONSIDERATIONS: Do not attend this training course.
BACKGROUND: A major focus of Collection System Operations is reducing the total
number of overflows and the elimination of repeat overflows. To accomplish this, each
overflow is analyzed so that corrective steps can be taken. A powerful approach to the
elimination of repeat failures is "Root Cause Failure Analysis." This technique ensures the
true "root cause(s)" of a failure can be correctly identified so appropriate corrections can
be implemented.
Bill Echols supervises all CSO Field Operations, responsible for field work performed on the
collection system. His crews respond when overflows occur, and Bill prepares the reports
sent to the Regional Water Quality Control Board for overflows over 100 gallons. The
reports summarize the overflow, our response, the cause of the overflow and corrective
measures taken or planned. This training will give Bill, and his staff, a powerful analysis
tool to assure that prudent steps are taken to prevent repeat overflows.
RECOMMENDED BOARD ACTION: Authorize the attendance of Bill Echols, CSO Field
Operations Superintendent, at a two -day "Root Cause Failure Analysis" course to be held
at Lake Tahoe on June 26 and 27, at an approximate cost of $1,500.
5/24/02
S: \ADMIN \MURPHY \Agendas \rootcaus.wpd Page 1 of 1
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 No-: 4.C. CONSENT CALENDAR
Type of Action: CONFIRM ASSESSMENTS
Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE HAVEN LANE
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -3, DISTRICT PROJECT 5406
Submitted By: /aitiating Dept. /Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REV /EWE AND RECOMMENDED FOR BOARD ACT /ON.
U
X? �
C. Swanson
A. Farrell
JC. ea w. attaral Manager
ISSUE: Work has been completed on the Haven Lane Contractual Assessment District No.
98 -3 (CAD No. 98 -3), and the final assessments can be established and levied.
RECOMMENDATION: Adopt a resolution confirming and levying final assessments and
authorizing a Notice of Assessment to be recorded in the office of the County Recorder
for the Haven Lane CAD No. 98 -3, District Project 5406.
FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs
totaling $87,972.
4-11LO141 0 Ri 1114 • . TO.
BACKGROUND: The Board of Directors ordered improvements for the Haven Lane CAD
No. 98 -3 at its meeting held on February 3, 2000. The area is shown in Exhibit A. The
work to install the improvements has been completed, and the final costs are known. The
final costs are shown in Exhibit B. Based on these final costs, the final assessments for
each property have been determined and appear as Exhibit C, Assessment Roll. The
assessment for the CAD properties would be $6,767.08 (prepaid) or $930.02 per year
(10 -year payments). The Board is requested to confirm and levy these final assessments
and to authorize a Notice of Assessment to be recorded. A resolution has been prepared,
which, if adopted, will confirm and levy assessments and authorize the recording of the
Notice. This resolution is included as Exhibit D.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final
assessments and authorizing a Notice of Assessment to be recorded in the office of the
County Recorder for the Haven Lane CAD No. 98 -3, District Project 5406.
5/28/02
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Page 2 of 7
i
EXHIBIT B
HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 98 -3; THIRTEEN PARCELS
FINAL COST REPORT — MAY 22, 2002
ITEM
QUANTITY /UNITS
AMOUNT
Construction
8 -inch sewer
595 LF
Trunk Manhole
1 EA
Standard Manhole
1 EA
4 -inch lateral for 13 homes @ 20 feet each (1)
260 LF
Total Construction Cost
$77,550
Private Engineering
Survey and Design
1 lump sum
4,800
Material Testing
1 lump sum
695
Other Agency Fees
1 lump sum
422
Total Private Engineering Cost
5,917
District Services
Plan Review
1 lump sum
840
Construction Inspection
1 lump sum
2,165
Administrative Charges
1 lump sum
1,500
Total District Costs
$4,505
PROJECT COST SUBTOTAL (CONSTRUCTION +
PRIVATE ENGINEERING + DISTRICT)
87,972
RESERVE FUND - 5% OF CONSTRUCTION COST
4,398
TOTAL PROJECT COST
$92,370
(1) For portion of lateral sewer in street or right -of -way.
5/30/02
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EXHIBIT C
HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 98 -3
FINAL ASSESSMENT ROLL
ASSESSMENT
NUMBER
PARCEL
DESCRIPTION
TAX ROLL
ASSESSMENT
AMOUNT
(10 -YR EQUAL
PAYMENTS) (1)
PREPAID
AMOUNT (2)
1
172 - 061 -032 -6
$930.02
$6,767.08
2
172 - 061 -010 -2
$930.02
$6,767.08
3
172 - 061 -013 -6
$930.02
$6,767.08
4
172 - 061 -012 -8
$930.02
$6,767.08
5
172- 061 -014 -4
$930.02
$6,767.08
6
172 - 061 -034 -2
$930.02
$6,767.08
7
172 - 061 -002 -9
$930.02
$6,767.08
8
172 - 061 -003 -7
$930.02
$6,767.08
9
172 - 061 -031 -8
$930.02
$6,767.08
10
172- 061 -030 -0
$930.02
$6,767.08
11
172 - 061 -007 -8
$930.02
$6,767.08
12
172 - 061 -004 -5
$930.02
$6,767.08
13
172 - 061 -021 -9
$930.02
$6,767.08
(1) Interest rate for annual assessments is 6.48°/x.
(2) Does not include reserve fund.
5/28/02
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EXHIBIT D
RESOLUTION NO. 2002-
RESOLUTION CONFIRMING FINAL ASSESSMENTS
AND AUTHORIZING RECORDING
HAVEN LANE
CONTRACTUAL ASSESSMENT DISTRICT NO. 98 -3
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to establishing final assessments
for the Haven Lane Contractual Assessment District No. 98 -3, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted its Resolution of Intention (Resolution No. 98 -105) to order
the improvement described therein under the Municipal Improvement Act of 1911, and
directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section
5989.22 of the Streets and Highways Code.
2. Pursuant to Resolution No. 98 -106, the Board approved a map showing the
boundaries of the land benefitted by the proposed improvement. A copy of the boundary
map was filed in the office of the County Recorder of the County of Contra Costa on the
16th day of September, 1988, on page 19 in Book 63 of Maps of Assessment and
Community Facilities Districts.
The improvement is generally described as follows:
Construction and installation of approximately 595 linear feet of sanitary sewer
line, together with appurtenant work and facilities located along Haven Lane
Walnut Creek, California.
3. The Board established February 3, 2000, as the date for a public hearing to create
the Haven Lane Contractual Assessment District No. 98 -3.
4. The owners of record were provided ballots 45 days before the hearing on which
owners could indicate approval of or opposition to the imposition of assessments.
5/28/02
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5. The Board of Directors conducted a public hearing on February 3, 2000, pursuant
to Section 5898.26 of the Streets and Highways Code and gave every person present an
opportunity to comment on and object to the proposed Contractual Assessment Program,
the improvement and the extent of the Assessment District.
6. The Board found that no written protests against the proposed improvement were
made by owners representing more than one half of the area of the land to be assessed
for the improvement. All of the owners of record voted to approve the imposition of
assessments.
7. The Board approved the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report, one of which was a table
of estimated assessments.
S. The Board found that the Engineer's Report, fairly and properly apportioned the
cost of the improvement to each parcel of land in the Assessment District in compliance
with the Agreement between the owners and District and in proportion to the special
benefits derived by each parcel, in relationship to the entirety of the capital cost of the
improvement. A draft version of the Agreement, within which the owners voluntarily and
unanimously agreed to the imposition of an assessment, was attached as an exhibit to the
Engineer's Report and was incorporated by reference.
9. Lastly, the Board ordered the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. The work on the improvement has been completed pursuant to a private
agreement entered into by the owners, and was accepted on November 29, 2000. The
final costs for the improvement have been determined; the final assessments for each
property have been determined; and a Notice of Assessment will be sent to each property
owner after the Board confirms the final assessments.
11. The final assessments for each property appear on the Assessment Roll. The
Board hereby confirms and levies each individual final assessment as stated in the
Assessment Roll.
12. Payment of all or any part of such final assessments may be made at the office
of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez,
California 94553. The deadline for receipt of such payment by the Controller is the close
of business on July 12, 2002 Thereafter, unpaid assessments will be payable in yearly
5/28/02
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installments of principal and interest at 6.48 percent compounded annually over a period
of ten (10) years.
PASSED AND ADOPTED this 6th day of June, 2002, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
5/28/02
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 No': 4.d. CONSENT CALENDAR
Type of Action: CONFIRM ASSESSMENTS
Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE VINE HILL WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 99 -3, DISTRICT PROJECT 5513
Submitted By: initiating Dept. /Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REV /EW AND RECOMMENDED FOR BOARD ACT /ON.
AL . - L--
l
C. Swanson A. Farrell harles W. efts,
General Manager
ISSUE: Work has been completed on the Vine Hill Way Contractual Assessment District
No. 99 -3 (CAD No. 99 -3), and the final assessments can be established and levied.
RECOMMENDATION: Adopt a resolution confirming and levying final assessments and
authorizing a Notice of Assessment to be recorded in the office of the County Recorder
for the Vine Hill Way CAD No. 99 -3, District Project 5513.
FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs
totaling $87,007.
BACKGROUND: The Board of Directors ordered improvements for the Vine Hill Way CAD
No. 99 -3 at its meeting held on April 19, 2001. The area is shown in Exhibit A. The
work to install the improvements has been completed, and the final costs are known. The
final costs are shown in Exhibit B. Based on these final costs, the final assessments for
each property have been determined and appear as Exhibit C, Assessment Roll. The
assessment for the CAD properties would be $17,401.40 (prepaid) or $2,467.64 per year
(10 -year payments). The Board is requested to confirm and levy these final assessments
and to authorize a Notice of Assessment to be recorded. A resolution has been prepared,
which, if adopted, will confirm and levy assessments and authorize the recording of the
Notice. This resolution is included as Exhibit D.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final
assessments and authorizing a Notice of Assessment to be recorded in the office of the
County Recorder for the Vine Hill Way CAD No. 99 -3, District Project 5513.
5/29/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 1 of 7
z--,MML
o eo 160
FEET
x Central Contra Costa
Sanitary District
Y
7 '
Y
Q
O
1
DICKSO LN
650 * O
Z� 670
y 680
O
700
ri
PROPOSED BOUNDARY AND
ASSESSMENT NUMBERS FOR
VINE HILL WAY
CAD NO. 99-3
LOCATION MAP
N.T.S.
mi
P
LEGEND:
CAD AREA
EXISTING
SEWER
............ CAD SEWER
CAD
PARTICIPANTS
O ASSESSMENT
NUMBER
Exhibit
0
Page 2 of 7
EXHIBIT B
VINE HILL WAY CONTRACTUAL ASSESSMENT DISTRICT
CAD N0. 99 -3; FIVE PARCELS
FINAL COST REPORT — MAY 28, 2002
ITEM
QUANTITY /UNITS
AMOUNT
Construction
8 -inch Sewer
500 LF
Connection to Existing Manhole
1 EA
Standard Manhole
1 EA
4 -inch Laterals for 5 Homes (1)
150 LF
Street Overlay
Lump Sum (LS)
Subtotal Contruction Cost
$73,800
Minus City Portion of Street Overlay
(3,000)
Total Construction Cost
70,800
Private Engineerina
Survey and Design
LS
3,916
Other Agency Fees
LS
7,200
Total Private Engineering Cost
11,116
District Services
Plan Review
LS
820
Construction Inspection
LS
2,171
Administrative Charges
LS
1,500
Total District Costs
5,091
PROJECT COST SUBTOTAL (CONSTRUCTION +
PRIVATE ENGINEERING + DISTRICT)
87,007
RESERVE FUND - 5% OF CONSTRUCTION COST
4,343
TOTAL PROJECT COST
$91,350
(1) For portion of lateral sewer in street or right -of -way.
5/30/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 3 of 7
EXHIBIT C
VINE HILL WAY CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 99 -3
FINAL ASSESSMENT ROLL
(1) Interest rate for annual assessments is 7.17%.
(2) Does not include reserve fund.
5/29/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 4 of 7
TAX ROLL
ASSESSMENT
AMOUNT
ASSESSMENT
PARCEL
(10 -YR EQUAL
PREPAID
NUMBER
DESCRIPTION
PAYMENTS) (1)
AMOUNT (2)
1
162- 030 -002
$2,467.64
$17,401.40
2
155- 060 -012
$2,467.64
$17,401.40
3
155- 060 -011
$2,467.64
$17,401.40
4
155- 060 -010
$2,467.64
$17,401.40
5
155- 060 -009
$2,467.64
$17,401.40
(1) Interest rate for annual assessments is 7.17%.
(2) Does not include reserve fund.
5/29/02
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EXHIBIT D
RESOLUTION NO. 2002-
RESOLUTION CONFIRMING FINAL ASSESSMENTS
AND AUTHORIZING RECORDING
VINE HILL WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 99 -3
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to establishing final assessments
for the Vine Hill Way Contractual Assessment District No. 99 -3, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted its Resolution of Intention (Resolution No.99 -1 18) to order the
improvement described therein under the Municipal Improvement Act of 1911, and
directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section
5989.22 of the Streets and Highways Code.
2. Pursuant to Resolution No. 99 -119, the Board approved a map showing the
boundaries of the land benefitted by the proposed improvement. A copy of the boundary
map was filed in the office of the County Recorder of the County of Contra Costa on the
24th day of January, 2001, on page 18 in Book 68 of Maps of Assessment and
Community Facilities Districts.
The improvement is generally described as follows:
Construction and installation of approximately 500 linear feet of sanitary sewer
line, together with appurtenant work and facilities located along Vine Hill Way,
Martinez, California.
3. The Board established April 19, 2001, as the date for a public hearing to create
the Vine Hill Way Contractual Assessment District No. 99 -3.
4. The owners of record were provided ballots 45 days before the hearing on which
owners could indicate approval of or opposition to the imposition of assessments.
5. The Board of Directors conducted a public hearing on April 19, 2001, pursuant
to Section 5898.26 of the Streets and Highways Code and gave every person present an
5/29/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 5 of 7
opportunity to comment on and object to the proposed Contractual Assessment Program,
the improvement and the extent of the Assessment District.
6. The Board found that no written protests against the proposed improvement were
made by owners representing more than one half of the area of the land to be assessed
for the improvement. All of the owners of record voted to approve the imposition of
assessments.
7. The Board approved the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report, one of which was a table
of estimated assessments.
8. The Board found that the Engineer's Report, fairly and properly apportioned the
cost of the improvement to each parcel of land in the Assessment District in compliance
with the Agreement between the owners and District and in proportion to the special
benefits derived by each parcel, in relationship to the entirety of the capital cost of the
improvement. A draft version of the Agreement, within which the owners voluntarily and
unanimously agreed to the imposition of an assessment, was attached as an exhibit to the
Engineer's Report and was incorporated by reference.
9. Lastly, the Board ordered the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. The work on the improvement has been completed pursuant to a private
agreement entered into by the owners, and was accepted on December 26, 2001. The
final costs for the improvement have been determined; the final assessments for each
property have been determined; and a Notice of Assessment will be sent to each property
owner after the Board confirms the final assessments.
11. The final assessments for each property appear on the Assessment Roll. The
Board hereby confirms and levies each individual final assessment as stated in the
Assessment Roll.
12. Payment of all or any part of such final assessments may be made at the office
of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez,
California 94553. The deadline for receipt of such payment by the Controller is the close
of business on July 12, 2002 Thereafter, unpaid assessments will be payable in yearly
installments of principal and interest at 7.17 percent compounded annually over a period
of ten (10) years.
5/29/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 6 of 7
PASSED AND ADOPTED this 6th day of June, 2002, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
5/29/02
T: \TP_Planning \Leavitt \CADS \Vine Hill \Final Assessment PP.wpd Page 7 of 7
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 No.: 4. e. CONSENT CALENDAR
Type of Action: CONFIRM ASSESSMENTS
Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE ENTRADA VERDE
CONTRACTUAL ASSESSMENT DISTRICT NO. 2001 -1, DISTRICT PROJECT 5534
Submitted By: Initiating Dept. /Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REVIEWS AND RECOMMENDED FOR BOARD ACTION.
� W6 (& � & &I',
C. Swanson A. Farrell Charles V. Batts,
General Manager
ISSUE: Work has been completed on the Entrada Verde Contractual Assessment District
No. 2001 -1 (CAD No. 2001 -1), and the final assessments can be established and levied.
RECOMMENDATION: Adopt a resolution confirming and levying final assessments and
authorizing a Notice of Assessment to be recorded in the office of the County Recorder
for the Entrada Verde CAD No. 2001 -1, District Project 5534.
FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs
totaling $212,727.
BACKGROUND: The Board of Directors ordered improvements for the Entrada Verde CAD
No. 2001 -1 at its meeting held on July 5, 2001. The area is shown in Exhibit A. The
work to install the improvements has been completed, and the final costs are known. The
final costs are shown in Exhibit B. Based on these final costs, the final assessments for
each property have been determined and appear as Exhibit C, Assessment Roll. The
assessment for the CAD properties would be $10,129.86 (prepaid) or $1,410.06 per year
(10 -year payments). The Board is requested to confirm and levy these final assessments
and to authorize a Notice of Assessment to be recorded. A resolution has been prepared,
which, if adopted, will confirm and levy assessments and authorize the recording of the
Notice. This resolution is included as Exhibit D.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final
assessments and authorizing a Notice of Assessment to be recorded in the office of the
County Recorder for the Entrada Verde CAD No. 2001 -1, District Project 5534.
5/28/02
T: \TP_Planning \Leavitt \CADS \Entrada Verde \Final Assessment PP.wpd Page 1 of 7
i
I
p
Q
10 14p5
N A 1407
404 12
13 �
1409
1408 1419
1418 14
�E
m � I
0 15
1428 1429
1432 Q 1439
17
9E 0 Q 'S 1449
1448 m 1459
X458 18
19 �
1469
1468 1479
1478
21
�E 1489
1488 1499
14g8
LOCATION MAP
N.T.S.
1
1
0 100 200
MINI
1
1
FEET `
CAD AREA EXISTING CAD SEWER * PARTICIPANTS
SEWER
+ NON- PARTICIPANTS
01 ASSESSMENT
NUMBER
x Central Contra Costa PROPOSED BOUNDARY AND Exhibit
Sanitary District
ASSESSMENT NUMBERS FOR
' ENTRADA VERDE /4
CAD NO. 2001 -1
Page 2 of 7
EXHIBIT B
ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2001 -1; TWENTY -ONE PARCELS
FINAL COST REPORT — MAY 22, 2002
ITEM
QUANTITY /UNITS
AMOUNT
Construction
8 -inch Sewer - DIP
1,220 LF
Trunk Manhole
1 EA
Standard, Standard Shallow, and
Special Shallow Manholes
4 TOTAL
4 -inch DIP Laterals for 23 Homes (1)
675 LF
Hand Dig under Oak Tree
LS
Street Overlay
LS
Grind Driveway Approaches
LS
Place 18" Rock
LS
Remove CMP Drain
52 LF
Total Construction Cost
$198,775
Private Engineerina
Survey and Design
1 lump sum
6,028
Other Agency Fees
1 lump sum
979
Total Private Engineering Cost
7,007
District Services
Plan Review
1 lump sum
2,000
Construction Inspection
1 lump sum
3,445
Administrative Charges
1 lump sum
1,500
Total District Costs
$6,945
PROJECT COST SUBTOTAL (CONSTRUCTION +
PRIVATE ENGINEERING + DISTRICT)
212,727
RESERVE FUND - 5% OF CONSTRUCTION COST
10,633
TOTAL PROJECT COST
j $223,360
(1) For portion of lateral sewer in street or right -of -way.
5/30/02
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EXHIBIT C
ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2001 -1
FINAL ASSESSMENT ROLL
ASSESSMENT
NUMBER
PARCEL
DESCRIPTION
TAX ROLL
ASSESSMENT
AMOUNT
(10 -YR EQUAL
PAYMENTS) (1)
PREPAID
AMOUNT (2)
1
192- 020 -036
$1,410.06
$10,129.86
2
192- 020 -035
$1,410.06
$10,129.86
192 - 020 -034
NON- PARTICIPANT
NON - PARTICIPANT
4
192- 020 -033
$1,410.06
$10,129.86
5
192- 020 -032
$1,410.06
$10,129.86
6
192- 020 -031
$1,410.06
$10,129.86
7
192- 020 -030
$1,410.06
$10,129.86
8
192- 020 -029
$1,410.06
$10,129.86
9
192- 020 -028
$1,410.06
$10,129.86
10
192- 020 -045
$1,410.06
$10,129.86
11
192- 020 -041
$1,410.06
$10,129.86
12
192- 020 -022
$1,410.06
$10,129.86
13
192- 020 -021
$1,410.06
$10,129.86
14
192- 020 -039
$1,410.06
$10,129.86
15
192- 020 -019
$1,410.06
$10,129.86
16
192- 020 -018
$1,410.06
$10,129.86
17
192- 020 -017
$1,410.06
$10,129.86
18
192- 020 -016
$1,410.06
$10,129.86
19
192 - 020 -015
$1,410.06
$10,129.86
20
192- 020 -014
$1,410.06
$10,129.86
21
192- 020 -013
$1,410.06
$10,129.86
22
192- 020 -012
$1,410.06
$10,129.86
(1) Interest rate for annual assessments is 6.76 %.
(2) Does not include reserve fund.
5/28/02
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EXHIBIT D
RESOLUTION NO. 2002-
RESOLUTION CONFIRMING FINAL ASSESSMENTS
AND AUTHORIZING RECORDING
ENTRADA VERDE
CONTRACTUAL ASSESSMENT DISTRICT NO. 2001 -1
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to establishing final assessments
for the Entrada Verde Contractual Assessment District No. 2001 -1, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted its Resolution of Intention (Resolution No.2001 -036) to order
the improvement described therein under the Municipal Improvement Act of 1911, and
directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section
5989.22 of the Streets and Highways Code.
2. Pursuant to Resolution No. 2001 -037, the Board approved a map showing the
boundaries of the land benefitted by the proposed improvement. A copy of the boundary
map was filed in the office of the County Recorder of the County of Contra Costa on the
1st day of March, 2001, on page 30 in Book 68 of Maps of Assessment and Community
Facilities Districts.
The improvement is generally described as follows:
Construction and installation of approximately 1,220 linear feet of sanitary sewer
line, together with appurtenant work and facilities located along Entrada Verde,
Alamo, California.
3. The Board established July 5, 2001, as the date for a public hearing to create the
Entrada Verde Contractual Assessment District No. 2001 -1.
4. The owners of record were provided ballots 45 days before the hearing on which
owners could indicate approval of or opposition to the imposition of assessments.
5/28/02
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5. The Board of Directors conducted a public hearing on July 5, 2001, pursuant to
Section 5898.26 of the Streets and Highways Code and gave every person present an
opportunity to comment on and object to the proposed Contractual Assessment Program,
the improvement and the extent of the Assessment District.
6. The Board found that no written protests against the proposed improvement were
made by owners representing more than one half of the area of the land to be assessed
for the improvement. All of the owners of record voted to approve the imposition of
assessments.
7. The Board approved the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report, one of which was a table
of estimated assessments.
8. The Board found that the Engineer's Report, fairly and properly apportioned the
cost of the improvement to each parcel of land in the Assessment District in compliance
with the Agreement between the owners and District and in proportion to the special
benefits derived by each parcel, in relationship to the entirety of the capital cost of the
improvement. A draft version of the Agreement, within which the owners voluntarily and
unanimously agreed to the imposition of an assessment, was attached as an exhibit to the
Engineer's Report and was incorporated by reference.
9. Lastly, the Board ordered the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. The work on the improvement has been completed pursuant to a private
agreement entered into by the owners, and was accepted on November 15, 2001. The
final costs for the improvement have been determined; the final assessments for each
property have been determined; and a Notice of Assessment will be sent to each property
owner after the Board confirms the final assessments.
11. The final assessments for each property appear on the Assessment Roll. The
Board hereby confirms and levies each individual final assessment as stated in the
Assessment Roll.
12. Payment of all or any part of such final assessments may be made at the office
of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez,
California 94553. The deadline for receipt of such payment by the Controller is the close
of business on July 12, 2002 Thereafter, unpaid assessments will be payable in yearly
installments of principal and interest at 6.76 percent compounded annually over a period
of ten (10) years.
5/28/02
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PASSED AND ADOPTED this 6th day of June, 2002, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
5/28/02
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 N" 4.f. CONSENT CALENDAR
Type of Action: CONFIRM ASSESSMENTS
Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE LAURENITA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -1, DISTRICT PROJECT 5479
Submitted By: Initiating Dept. /DIv.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
C. Swanson A. Farrell l harles W. alts,
d� General Manager
ISSUE: Work has been completed on the Laurenita Way Contractual Assessment District
No. 2000 -1 (CAD No. 2000 -1), and the final assessments can be established and levied.
RECOMMENDATION: Adopt a resolution confirming and levying final assessments and
authorizing a Notice of Assessment to be recorded in the office of the County Recorder
for the Laurenita Way CAD No. 2000 -1, District Project 5479.
FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs
totaling $ 129,730.
BACKGROUND: The Board of Directors ordered improvements for the Laurenita Way CAD
No. 2000 -1 at its meeting held on November 2, 2000. The area is shown in Exhibit A.
The work to install the improvements has been completed, and the final costs are known.
The final costs are shown in Exhibit B. Based on these final costs, the final assessments
for each property have been determined and appear as Exhibit C, Assessment Roll. The
assessment for the CAD properties would be $12,355.60 (prepaid) or $1,778.26 per year
(10 -year payments). The Board is requested to confirm and levy these final assessments
and to authorize a Notice of Assessment to be recorded. A resolution has been prepared,
which, if adopted, will confirm and levy assessments and authorize the recording of the
Notice. This resolution is included as Exhibit D.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final
assessments and authorizing a Notice of Assessment to be recorded in the office of the
County Recorder for the Laurenita Way CAD No. 2000 -1, District Project 5479.
5/29/02
T: \TP_Planning \Leavitt \CADS \Laurenita Way \Final Assessment PP.wpd Page 1 of 7
f
r
LEGEND:
CAD AREA
Central Contra Costa
Sanitary District
EXISTING
SEWER •.••.••.••.. CAD SEWER
PROPOSED BOUNDARY AND
ASSESSMENT NUMBERS FOR
LAURENITA WAY
CAD NO. 2000 -1
- RAMONA WAY
- FRANCESCA WAY
ALAMO
--W--z
_ 0 100' 200
FEET
O1 ASSESSMENT NUMBER
iE CAD PARTICIPANTS
NON - PARTICIPANTS
Exhibit
Il
Page 2 of 7
EXHIBIT B
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2000 -1; TEN PARCELS
FINAL COST REPORT — MAY 22, 2002
ITEM
QUANTITY /UNITS
AMOUNT
Construction
8 -inch Sewer - DIP
980 LF
Trunk Manhole
1 EA
Standard Manhole
3 EA
4 -inch DIP Lateral for 13 homes (1)
412 LF
Slurry Seal
LS
Total Construction Cost
$106,705
Private Engineering
Survey and Design
1 lump sum
6,594
Other Agency Fees
1 lump sum
3,876
Total Private Engineering Cost
10,470
District Services
Plan Review
1 lump sum
1,739
Construction Inspection
1 lump sum
3,142
Administrative Charges
1 lump sum
1,500
Total District Costs
$6,381
PROJECT COST SUBTOTAL (CONSTRUCTION +
PRIVATE ENGINEERING + DISTRICT)
123,556
RESERVE FUND - 5% OF CONSTRUCTION COST
6,174
TOTAL PROJECT COST
$129,730
(1) For portion of lateral sewer in street or right -of -way.
5/30/02
T: \TP_Planning \Leavitt \CADS \Laurenita Way \Final Assessment PP.wpd Page 3 of 7
REVISED
EXHIBIT C
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2000 -1
FINAL ASSESSMENT ROLL
ASSESSMENT
NUMBER
PARCEL
DESCRIPTION
TAX ROLL
ASSESSMENT
AMOUNT
(10 -YR EQUAL
PAYMENTS) (1)
PREPAID
AMOUNT (2)
1
192- 011 -011 -9
$1,778.26
$12,355.60
2
192- 011 -012 -7
$1,778.26
$12,355.60
3
192- 011 -013 -5
$1,778.26
$12,355.60
4
192- 011 -014 -3
$1,778.26
$12,355.60
192-011-015-0
NON- PARTICIPANT
NON - PARTICIPANT
6
192- 012 -003 -5
$1,778.26
$12,355.60
7
192- 012 -004 -3
$1,778.26
$12,355.60
8
192- 012 -005 -0
$1,778.26
$12,355.60
9
192- 012 -007 -6
$ 1,778.26
$ 12,355.60
10
192- 012 -008 -4
$1,778.26
$12,355.60
11
192- 012 -006 -8
$1,778.26
$12,355.60
(1) Interest rate for annual assessments is 7.50 %.
(2) Does not include reserve fund.
Revised 6/6/02
stwe2
T: \TP_Planning \Leavitt\CADS \Laurenita Way \Final Assessment PP.wpd
Page 4 of 7
EXHIBIT C
LAURENITA WAY CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2000 -1
FINAL ASSESSMENT ROLL
ASSESSMENT
NUMBER
PARCEL
DESCRIPTION
TAX ROLL
ASSESSMENT
AMOUNT
(10 -YR EQUAL
PAYMENTS) (1)
PREPAID
AMOUNT (2)
1
190- 011 -011 -9
$ 1,778.26
$12,355.60
2
190- 011 -012 -7
$1,778.26
$12,355.60
3
190-011-013-5
$1,778.26
$12,355.60
4
190- 011 -014 -3
$1,778.26
$12,355.60
192-011-015-0
NON- PARTICIPANT
NON- PARTICIPANT
6
190- 012 -003 -5
$1,778.26
$12,355.60
7
190- 012 -004 -3
$1,778.26
$12,355.60
8
190- 012 -005 -0
$1,778.26
$12,355.60
9
190- 012 -007 -6
$1,778.26
$12,355.60
10
190- 012 -008 -4
$1,778.26
$12,355.60
11
190- 012 -006 -8
$1,778.26
$12,355.60
(1) Interest rate for annual assessments is 7.50 %.
(2) Does not include reserve fund.
5/28/02
T:\TP_Planning \Leavitt \CADS \Laurenita Way \Final Assessment PP.wpd Page 4 of 7
EXHIBIT D
RESOLUTION NO. 2002-
RESOLUTION CONFIRMING FINAL ASSESSMENTS
AND AUTHORIZING RECORDING
LAURENITA WAY
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -1
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to establishing final assessments
for the Laurenita Way Contractual Assessment District No. 2000 -1, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted its Resolution of Intention (Resolution No. 2000 -017) to order
the improvement described therein under the Municipal Improvement Act of 1911, and
directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section
5989.22 of the Streets and Highways Code.
2. Pursuant to Resolution No. 2000 -018, the Board approved a map showing the
boundaries of the land benefitted by the proposed improvement. A copy of the boundary
map was filed in the office of the County Recorder of the County of Contra Costa on the
20th day of June, 2000, on page 1 in Book 67 of Maps of Assessment and Community
Facilities Districts.
The improvement is generally described as follows:
Construction and installation of approximately 980 linear feet of sanitary sewer
line, together with appurtenant work and facilities located along Laurenita Way
Alamo, California.
3. The Board established November 2, 2000, as the date for a public hearing to
create the Laurenita Way Contractual Assessment District No. 2000 -1.
4. The owners of record were provided ballots 45 days before the hearing on which
owners could indicate approval of or opposition to the imposition of assessments.
5. The Board of Directors conducted a public hearing on November 2, 2000,
pursuant to Section 5898.26 of the Streets and Highways Code and gave every person
5/28/02
TATP Planning \Leavitt \CADS \Laurenita Way \Final Assessment PP.wpd Page 5 of 7
present an opportunity to comment on and object to the proposed Contractual
Assessment Program, the improvement and the extent of the Assessment District.
6. The Board found that no written protests against the proposed improvement were
made by owners representing more than one half of the area of the land to be assessed
for the improvement. All of the owners of record voted to approve the imposition of
assessments.
7. The Board approved the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report, one of which was a table
of estimated assessments.
8. The Board found that the Engineer's Report, fairly and properly apportioned the
cost of the improvement to each parcel of land in the Assessment District in compliance
with the Agreement between the owners and District and in proportion to the special
benefits derived by each parcel, in relationship to the entirety of the capital cost of the
improvement. A draft version of the Agreement, within which the owners voluntarily and
unanimously agreed to the imposition of an assessment, was attached as an exhibit to the
Engineer's Report and was incorporated by reference.
9. Lastly, the Board ordered the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. The work on the improvement has been completed pursuant to a private
agreement entered into by the owners, and was accepted on March 5, 2001. The final
costs for the improvement have been determined; the final assessments for each property
have been determined; and a Notice of Assessment will be sent to each property owner
after the Board confirms the final assessments.
11. The final assessments for each property appear on the Assessment Roll. The
Board hereby confirms and levies each individual final assessment as stated in the
Assessment Roll.
12. Payment of all or any part of such final assessments may be made at the office
of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez,
California 94553. The deadline for receipt of such payment by the Controller is the close
of business on July 12, 2002 Thereafter, unpaid assessments will be payable in yearly
installments of principal and interest at 7.50 percent compounded annually over a period
of ten (10) years.
5/28/02
T:\TP—Planning\Leavitt\CADS\Laurenita Way \Final Assessment PP.wpd Page 6 of 7
PASSED AND ADOPTED this 6th day of June, 2002, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
5/24/02
T:\TP—Planning\Leavitt\CADS\Laurenita Way \Final Assessment PP.wpd Page 7 of 7
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 No.: 4.g. CONSENT CALENDAR
Type of Action: CONFIRM ASSESSMENTS
Subject: CONFIRM AND LEVY FINAL ASSESSMENTS FOR THE VIA CERRADA
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -6, DISTRICT PROJECT 5486
Submitted By: Initiating Dept. /Div.:
Curtis W. Swanson, Division Manager Engineering /Environmental Services Division
REVIEWS NO RECOMMENDED FOR BOARD ACTION.
C. Swanson II
harles W. Ifatts,
General Manager
ISSUE: Work has been completed on the Via Cerrada Contractual Assessment District No.
2000 -6 (CAD No. 2000 -6), and the final assessments can be established and levied.
RECOMMENDATION: Adopt a resolution confirming and levying final assessments and
authorizing a Notice of Assessment to be recorded in the office of the County Recorder
for the Via Cerrada CAD No. 2000 -6, District Project 5486.
FINANCIAL IMPACTS: This action will allow the District to be reimbursed for project costs
totaling $64,698.
BACKGROUND: The Board of Directors ordered improvements for the Via Cerrada CAD
No. 2000 -6 at its meeting held on October 19, 2000. The area is shown in Exhibit A.
The work to install the improvements has been completed, and the final costs are known.
The final costs are shown in Exhibit B. Based on these final costs, the final assessments
for each property have been determined and appear as Exhibit C, Assessment Roll. The
assessment for the CAD properties would be $21,566 (prepaid) or $3,103.86 per year
(10 -year payments). The Board is requested to confirm and levy these final assessments
and to authorize a Notice of Assessment to be recorded. A resolution has been prepared,
which, if adopted, will confirm and levy assessments and authorize the recording of the
Notice. This resolution is included as Exhibit D.
RECOMMENDED BOARD ACTION: Adopt a resolution confirming and levying final
assessments and authorizing a Notice of Assessment to be recorded in the office of the
County Recorder for the Via Cerrada CAD No. 2000 -6, District Project 5486.
5/29/02
TATP Planning \Leavitt \CADS \Via Cerrada \Final Assessment PP.wpd Page 1 of 7
Page 2 of 7
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Page 2 of 7
EXHIBIT B
VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2000 -6; THREE PARCELS
FINAL COST REPORT — MAY 28, 2002
ITEM
QUANTITY /UNITS
AMOUNT
Construction
8 -inch Sewer
390 LF
Standard Manhole
1 EA
4 -inch Laterals for 3 Homes (1)
135 LF
Slurry Seal
Lump Sum (LS)
Hot Crack Seal Patch
LS
Off -Haul Trench Spoil
LS
Water Line Relocation
LS
Subtotal Contruction Cost
$57,078
Minus Main Cost for 30 Gran Via
(4,005)
Total Construction Cost
53,073
Private Engineering
Survey and Design
LS
3,859
Material Testing
LS
635
Other Agency Fees
LS
3,007
Total Private Engineering Cost
7,501
District Services
Plan Review
LS
690
Construction Inspection
LS
1,934
Administrative Charges
LS
1,500
Total District Costs
4,124
PROJECT COST SUBTOTAL (CONSTRUCTION +
PRIVATE ENGINEERING + DISTRICT)
64,698
RESERVE FUND - 5% OF CONSTRUCTION COST
3,232
TOTAL PROJECT COST
$67,930
(1) For portion of lateral sewer in street or right -of -way.
5/30/02
TATP Planning \Leavitt \CADS \Via Cerrada \Final Assessment PP.wpd Page 3 of 7
EXHIBIT C
VIA CERRADA CONTRACTUAL ASSESSMENT DISTRICT
CAD NO. 2000 -6
FINAL ASSESSMENT ROLL
(1) Interest rate for annual assessments is 7.50 %.
(2) Does not include reserve fund.
5/29/02
T:\TP—P1ann1ng\Leavitt\CADS\Via Cerrada \Final Assessment PP.wpd Page 4 of 7
TAX ROLL
ASSESSMENT
AMOUNT
ASSESSMENT
PARCEL
(10 -YR EQUAL
PREPAID
NUMBER
DESCRIPTION
PAYMENTS) (1)
AMOUNT (2)
1
191 - 062 -007
$3,103.86
$21,566
2
191- 062 -025
$3,103.86
$21,566
3
1 191- 062 -026
$3,103.86
$21,566
(1) Interest rate for annual assessments is 7.50 %.
(2) Does not include reserve fund.
5/29/02
T:\TP—P1ann1ng\Leavitt\CADS\Via Cerrada \Final Assessment PP.wpd Page 4 of 7
EXHIBIT D
RESOLUTION NO. 2002-
RESOLUTION CONFIRMING FINAL ASSESSMENTS
AND AUTHORIZING RECORDING
VIA CERRADA
CONTRACTUAL ASSESSMENT DISTRICT NO. 2000 -6
The Board of Directors of the Central Contra Costa Sanitary District resolves:
This Board has taken a series of actions preliminary to establishing final assessments
for the Via Cerrada Contractual Assessment District No. 2000 -6, Central Contra Costa
Sanitary District, Contra Costa County, California, and now makes the following findings
and orders:
1. The Board adopted its Resolution of Intention (Resolution No. 2000-116) to order
the improvement described therein under the Municipal Improvement Act of 1911, and
directed Curtis W. Swanson, Principal Engineer, to prepare the report required by Section
5989.22 of the Streets and Highways Code.
2. Pursuant to Resolution No. 2000 -117, the Board approved a map showing the
boundaries of the land benefitted by the proposed improvement. A copy of the boundary
map was filed in the office of the County Recorder of the County of Contra Costa on the
27th day of July, 2000, on page 8 in Book 67 of Maps of Assessment and Community
Facilities Districts.
The improvement is generally described as follows:
Construction and installation of approximately 390 linear feet of sanitary sewer
line, together with appurtenant work and facilities located along Via Cerrada,
Alamo, California.
3. The Board established October 19, 2000, as the date for a public hearing to
create the Via Cerrada Contractual Assessment District No. 2000 -6.
4. The owners of record were provided ballots 45 days before the hearing on which
owners could indicate approval of or opposition to the imposition of assessments.
5. The Board of Directors conducted a public hearing on October 19, 2000, pursuant
to Section 5898.26 of the Streets and Highways Code and gave every person present an
5/29/02
TATP Planning \Leavitt \CADS \Via Cerrada \Final Assessment PP.wpd Page 5 of 7
opportunity to comment on and object to the proposed Contractual Assessment Program,
the improvement and the extent of the Assessment District.
6. The Board found that no written protests against the proposed improvement were
made by owners representing more than one half of the area of the land to be assessed
for the improvement. All of the owners of record voted to approve the imposition of
assessments.
7. The Board approved the Engineer's Report and each component part of it,
including each exhibit incorporated by reference in the report, one of which was a table
of estimated assessments.
8. The Board found that the Engineer's Report, fairly and properly apportioned the
cost of the improvement to each parcel of land in the Assessment District in compliance
with the Agreement between the owners and District and in proportion to the special
benefits derived by each parcel, in relationship to the entirety of the capital cost of the
improvement. A draft version of the Agreement, within which the owners voluntarily and
unanimously agreed to the imposition of an assessment, was attached as an exhibit to the
Engineer's Report and was incorporated by reference.
9. Lastly, the Board ordered the improvement described in paragraph 2 and as
detailed in the Engineer's Report.
10. The work on the improvement has been completed pursuant to a private
agreement entered into by the owners, and was accepted on August 14, 2001. The final
costs for the improvement have been determined; the final assessments for each property
have been determined; and a Notice of Assessment will be sent to each property owner
after the Board confirms the final assessments.
11. The final assessments for each property appear on the Assessment Roll. The
Board hereby confirms and levies each individual final assessment as stated in the
Assessment Roll.
12. Payment of all or any part of such final assessments may be made at the office
of the Controller, Central Contra Costa Sanitary District, 5019 Imhoff Place, Martinez,
California 94553. The deadline for receipt of such payment by the Controller is the close
of business on July 12, 2002 Thereafter, unpaid assessments will be payable in yearly
installments of principal and interest at 7.50 percent compounded annually over a period
of ten (10) years.
5/29/02
T: \TP_Planning \Leavitt \CADS \Via Cerrada \Final Assessment PP.wpd Page 6 of 7
PASSED AND ADOPTED this 6th day of June, 2002, by the Board of Directors of the
Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary of the Central Contra Costa
Sanitary District, County of Contra Costa,
State of California
APPROVED AS TO FORM:
Kenton L. Alm,
District Counsel
5/29/02
TATP_Planning \Leavitt \CADS \Via Cerrada \Final Assessment PP.wpd Page 7 of 7
Central Contra Costa S—litary District
likk BOARD OF DIRECTORS
I POSITION PAPER
Board Meeting Date: June 6, 2002 No.: 5,a, HEARINGS
Type of Action: CONDUCT PUBLIC HEARING
Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE 2002-
2003 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF - INSURANCE FUND
BUDGET, AND ON PLACING THE 2002 -2003 SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
Submitted By:
DEBBIE RATCLIFF, CONTROLLER
Initiating Dept./Div.:
ADMINISTRATIVE /FINANCE &
ACCOUNTING
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
NI
D. Ratcliff sgraves �� harles W. alts,
.
General Manager
ISSUE: The District Code and State law require holding a Public Hearing for placing the
2002 -2003 Sewer Service Charges on the County tax roll for collection. Although not
required by law, the District will hold a Public Hearing to receive public comment on the
2002 -2003 Operations and Maintenance Budget and the Self- Insurance Fund Budget.
RECOMMENDATION: Conduct two separate Public Hearings and upon their respective
conclusions, take the following actions, if considered appropriate:
• Approve the 2002 -2003 Operations and Maintenance Budget (0 &M) and Self -
Insurance Fund Budget.
• Approve a resolution authorizing collection of the 2002 -2003 Sewer Service
Charges on the County tax roll.
FINANCIAL IMPACTS: The draft 2002 -2003 0 &M Budget is based on a $24 rate increase
in the Sewer Service Charge allocating $3 to Operations and Maintenance and $21 to the
Sewer Construction Fund to partially offset the deficit spending budgeted in the Capital
Improvement Budget. This would result in a budgeted increase to O &M reserves at fiscal
year end of $339,321 for a projected 0 &M reserve balance at June 30, 2002, of
$5,522,148.
Deficit spending would continue for the capital program with further reduction of the
Sewer Construction Fund balance. This deficit spending will be offset by $15,000,000
in Bond Financing approved by the Board on May 9, 2002. A $24 Sewer Service charge
5/24/02
S:\ ADMIN \P0SPAPER \0 &MSelf01- 02.wpd Page 1 of
POSITION PAPER
Board Meeting Date: June 6, 2002
Subject: CONDUCT PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE 2002-
2003 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF - INSURANCE FUND
BUDGET, AND ON PLACING THE 2002 -2003 SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
increase for fiscal year 2002 -2003 would generate approximately $3,600,000 in
additional revenue to be allocated between O &M and the Sewer Construction Fund.
ALTERNATIVES /CONSIDERATIONS: Ordinance #218 set the Sewer Service Charge for
fiscal year 2002 -2003 at $248. Therefore, the 2002 -2003 budgeted revenues are based
on this rate.
Addressing the second issue before the board, the Sewer Service Charge could be
collected through direct billings by the District. However, this would require additional
labor and benefit costs. The Sewer Service Charge has been collected on the County tax
roll since the inception of the service charge in 1976. Staff believes that collection on the
tax roll provides the most economical and efficient means for the District to collect these
charges.
BACKGROUND: The 2002 -2003 Operations and Maintenance Budget was submitted for
review at the May 23, 2002 Board Meeting. A detailed presentation was made to the
Board at that meeting, which also included a discussion on District wide cost savings and
the concern over deficit spending in the Capital Improvement Budget.
Notice was given for the June 6, 2002 Public Hearing to consider the 2002 -2003
Operations and Maintenance Budget and the Self- Insurance Fund Budget. Notice of the
Public Hearing was also given for collection of the 2002 -2003 Sewer Service Charges on
the County tax roll. It is recommended that two separate hearings be held to consider the
matters described.
The 2002 -2003 O &M Budget and Self- Insurance Fund Budget were submitted to
the Board of Directors for initial review at the May 23, 2002 Board Meeting and the
May 9, 2002 Board Meeting respectively, and are scheduled for approval at the
June 6, 2002 Board Meeting.
5/24/02
SAADMINTOSPAPEMOWSelf01- 02.wpd Page 2 of 5
POSITION PAPER
Board Meeting Date: June 6, 2002
subject: CONDUCT PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE 2002-
2003 OPERATIONS AND MAINTENANCE BUDGET AND THE SELF - INSURANCE FUND
BUDGET, AND ON PLACING THE 2002 -2003 SEWER SERVICE CHARGES ON THE
COUNTY TAX ROLL FOR COLLECTION
The law requires that a Public Hearing be held each year before the Sewer Service
Charge can be placed on the County tax roll. The Sewer Service Charge has been
collected on the County tax roll since inception of the service charge in 1976.
Collection on the tax roll provides the most economical and efficient means for the
District to collect the charges for approximately 102,400 accounts.
Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for
collecting the Sewer Service Charge on the tax roll. The County fee, which approximates
$85,000 annually, is still more economical than the alternative of direct billing by the
District.
RECOMMENDED BOARD ACTION: Conduct two separate Public Hearings and upon their
respective conclusions, take the following actions, if considered appropriate:
• Approve the 2002 -2003 Operations and Maintenance Budget and Self- Insurance
Fund Budget.
• Approve a resolution authorizing collection of the 2002 -2003 Sewer Service
Charges on the County tax roll.
5/24/02
S:IADMIMPOSPAPEMOWSWO1- 02.wpd Page 3 of 5
RESOLUTION NO.
A RESOLUTION DIRECTING THAT THE 2002 -2003
SEWER SERVICE CHARGES BE
COLLECTED ON THE COUNTY TAX ROLL
WHEREAS, the District has previously developed and instituted a Sewer Service
Charge Program for services and facilities furnished by the District to finance yearly
Operation and Maintenance of the District; and
WHEREAS, the Sewer Service Charge is collected through a direct charge to the
users: and
WHEREAS, the District Code provides that the District may elect to collect current
and delinquent charges on the tax rolls as provided by Sections 5470 and following of the
Health & Safety Code; and
WHEREAS, it is considered to be economical and efficient to continue the existing
practice and collect the Sewer Service Charges for the 2002 -2003 fiscal year on the
county tax roll;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central
Contra Costa Sanitary District, that the 2002 -2003 Sewer Service Charges are to be
collected on the County of Contra Costa tax roll.
Page 4 of 5
PASS AND ADOPTED this 611 day of June, 2002, by the District Board of the Central
Contra Costa Sanitary District by the following vote:
AYES: Members:
NAYS: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Countersigned:
Secretary of the Central Contra Costa Sanitary
District, County of Contra Costa, State of
California
Approved as to form:
Kenton L. Alm
District Counsel
Page 5 of 5
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Fund Balance 06/30/02
SAAWWRATCLIMBoard Mtg 05 -23 -02 Overheads.wpd
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KEY INCREASES 2001 -2002 BUDGET
TO 2002 -2003 BUDGET
Dollar Increase % Increase
2001 -2002 Budget
$40,209,305
Salaries
1,565,667
9.5
Benefits
1,590,717
24.3
Chemicals
180,000
19.2
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(2,665,704)
(41.2)
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160,194
6.3
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237,675
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(265,626)
11.6
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25,000
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 NO-: 7.a. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER FOR
PROVIDING LOCATING SERVICES FOR UNDERGROUND UTILITIES
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering Dept. /Capital Projects Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
Go sey ecki W. E. Brennan A. Farrell i^ harles W. tts,
d� General Manager
ISSUE: On May 17, 2002, sealed bids were received and publicly opened for providing
locating services for underground utilities for a three -year period for Capital Improvement
Projects. The Board must authorize award of the contract or reject bids within 50 days
of the bid opening.
RECOMMENDATION: Authorize award of a contract to Roto- Rooter, the lowest
responsible bidder, for providing locating services of underground utilities for a three -year
period.
FINANCIAL IMPACTS: Approximately $73,870 in several sewer renovation projects during
design.
ALTERNATIVES /CONSIDERATIONS: Reject all bids and re -bid the project.
BACKGROUND: The Capital Projects Division needs to determine the location of
approximately 12,000 feet of sanitary sewer main and 200 side sewers as well as 12,000
feet of other utilities each year as part of the design of collection system capital projects.
The purpose of locating the underground utilities is to verify record information. The
results are used to evaluate alternatives during design and to minimize change orders
during construction.
Staff has found that bidding the locating work on a periodic basis, in this case for three
years, results in a lower overall cost and a significant reduction in paper work associated
with negotiating and issuing separate contracts. The purpose of the bid request is to
establish unit cost for each portion of the work for certain potential projects, while
obtaining the lowest overall cost for the District, and not to arrive a total lump sum bid
amount.
5/30/02
Page 1 of 3
POSITION PAPER
Board Meeting Date: June 6, 2002
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER FOR
PROVIDING LOCATING SERVICES FOR UNDERGROUND UTILITIES
A bid request was advertised on May 1 and May 8, 2002. Three bids were received and
publicly opened on May 17, 2002. These bids are listed in Attachment 1, Summary of
Bids. The Engineering staff conducted a technical and commercial evaluation of the bids
and concluded that Roto- Rooter is the lowest responsible bidder. The initial contract
amount will be $73,870. Future revisions may be made if additional work is identified.
The engineer's estimate for the proposed contract work over a three -year period is
$100,000.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it will provide information
for design of sewer improvements and will not have a legally binding effect on later
activities. The Board of Directors' approval of this award of contract will constitute an
independent finding that the contract is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a contract to Roto- Rooter, the
lowest responsible bidder, for providing locating services of underground utilities for a
three -year period.
5/30/02
Page 2 of 3
Attachment 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 025192ENG Underground Utility Locating DATE May 17, 2002
LOCATION Various Locations ENGR. EST. $100,000
BIDDER (Name, Telephone & Address)
BID PRICE
1
Subtronic Corporation (925) 686 -3747
$125,750
Attn: Jon Taylor
2430 Sprig Court, Suite C
Concord, CA 94520
2
Precision Locating (925) 516 -2860
$ 87,000
Attn: Julie Bates
1980 Eden Plains Road
Brentwood, CA 94513
3
Roto- Rooter Sewer Service (925) 939 -3100
$ 73,870
Attn: Larry Fitch
195 Mason Circle
Concord, CA 94519
4
5
6
7
8
9
Page 3 of 3
BIDS OPENED BY Victoria L. Lamica DATE May 17, 2002 SHEET NO 1 OF �_
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Board Meeting Date: June 6, 2002
POSITION PAPER
No.: 7.b. BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER FOR
PROVIDING NON - DESTRUCTIVE POTHOLING OF UNDERGROUND
UTILITIES
Submitted By: initiating Dept ✓Div.:
Tom Godsey, Associate Engineer Engineering Dept. /Capital Projects Div.
REVIEWED AND RECOMMENDED FOR BOARD ACT /ON.
o sey J. cki W. E. Brennan A. Farrell , X harles W. B tts,
General Manager
ISSUE: On May 17, 2002, sealed bids were received and publicly opened for providing
non - destructive potholing of underground utilities for a three -year period for Capital
Improvement Projects. The Board must authorize award of the contract or reject bids
within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a contract to Roto- Rooter, the lowest
responsible bidder, for providing non - destructive potholing of underground utilities for a
three -year period.
FINANCIAL IMPACTS: Approximately $ 174,500 in several sewer renovation projects
during design.
ALTERNATIVES /CONSIDERATIONS: Reject all bids and re -bid the project.
BACKGROUND: The Capital Projects Division performs approximately 200 potholes each
year as part of the design of collection system capital projects. The purpose of potholing
is to expose underground utilities along the proposed sewer alignments at points of
potential conflicts. The results are used to evaluate alternatives during design, and to
minimize change orders during construction.
Staff has found that bidding the pothole work on a periodic basis, in this case for three
years, results in a lower overall cost and a significant reduction in paper work associated
with negotiating and issuing separate contracts. The purpose of the bid request is to
establish unit cost for each portion of the work for certain potential projects, while
obtaining the lowest overall cost for the District, and not to arrive at a total lump -sum bid
amount.
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P:\ PUBLIC \ADMIN \Julie \potppawrd.wpd Page 1 of 3
POSITION PAPER
Board Meeting Date: June 6, 2002
Subject: AUTHORIZE AWARD OF A CONTRACT TO ROTO- ROOTER FOR
PROVIDING NON - DESTRUCTIVE POTHOLING OF UNDERGROUND
UTILITIES
A bid request was advertised on May 1 and May 8, 2002. Two bids were received and
publicly opened on May 17, 2002. These bids are listed in Attachment 1, Summary of
Bids. Engineering staff conducted a technical and commercial evaluation of the bids and
concluded that Roto Rooter is the lowest responsible bidder. The initial contract amount
will be $ 174,500. Future revisions may be made if additional work is identified. The
engineer's estimate for the proposed contract work over a three -year period is $ 175,000.
Staff has concluded that this contract is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 17.3 since it will provide information
for design of sewer improvements and will not have a legally binding effect on later
activities. The Board of Directors' approval of this award of contract will constitute an
independent finding that the contract is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a contract to Roto- Rooter, the
lowest responsible bidder, for providing non - destructive potholing of underground utilities
for a three -year period.
5/30/02
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Attachment 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO. 025193ENG Non - Destructive Potholing DATE May 17, 2002
LOCATION Various Locations ENGR. EST. $ 175.000
BIDDER (Name, Telephone & Address)
BID PRICE
1
Roto- Rooter Sewer Service (925) 939 -3100
$174,500
Attn: Larry Fitch
195 Mason Circle
Concord, CA 94519
2
National Plant Services, Inc. (310) 436 -7600
$258,750
Attn: Art Thomas
1481 Harbor Avenue
Long Beach, CA 90813 -2741
3
4
5
6
7
8
9
Page 3 of 3
BIDS OPENED BY Victoria L. Lamica DATE May 17, 2002 SHEET NO 1 OF 1
0
2001 -2002 CAD Budget Status
C.A.D.
Entrada Verde CAD 2001 -1
(Alamo)
Barbee Lane CAD 98 -5
(Alamo)
Angelo/El Sombro CAD 2000 -3
(Lafayette)
Authorized to Date
Available Budget for other CADs
Maximum Authorization
Authorization
$ 231,445
138,310
230,604
$600,359
$ 399,641
$1,000,000
2002 -2003 CAD Budget Projection
Possible C.A.D. Estimated Cost
Echo Spring CAD 2001 -2 $ 120,000
(Lafayette)
Camille Court CAD 2002 -1 150,000
(Alamo)
El Alamo CAD 2002 -2 225,000
(Alamo)
Via Serena /Wayland Lane 120,000
(Alamo)
Arbor Lane /Burney Lane 120,000
(Alamo)
Smith Road 100,000
(Alamo)
Total Estimated Cost $ 955,000
Maximum CIB Authorization $11000,000
CAD Interest Rates
• Board CAD Policy sets CAD interest rate at
current LAIF rate plus 1 %
• Since 1997, LAIF rate has fluctuated between
4 and 6.5%
• Since Fall 2001, LAIF rate has fallen to current
2.85%
• Set rate in August when staff brings code
revisions to Board for review & approval
Minimum CAD Interest Rate Options
• Keep current floating rate
• 6% - Rate set in District Code for Capacity Fee
Program
•
8.25% - Rate used by West Valley Sanitation
District in their CAD Program
• Board ideas
LAFFAYETE SEWER RENOVATION
PROJECT, PHASE 3A
D.P. 5607
Original Contract Amount
Contractor
Scope of Work
Notice to Proceed
Contract Completion Date
Project Status
$168,350
Ranger Pipeline, Inc.
San Francisco, CA
Installation of 1,500 LF of
sewer using both open cut
and pipe bursting methods
April 22, 2002
June 17, 2002
97% complete
1 contract change order $8,600
(requested by CSO)
ii
n
Central Contra Costa
Sanitary District
LAFAYETTE SEWER RENOVATION PHASE 3A
PERALES ST./ORTEGA ST.,
SIBERT CT., & TANGLEWOOD DR.
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 6, 2002 NO.: g,a. TREATMENT PLANT
Type of Action: AUTHORIZE SOLE- SOURCE PURCHASE
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE - SOURCE
PURCHASE OF TERRY TURBINE REPLACEMENT PARTS FOR AN
AMOUNT NOT TO EXCEED $ 1,050,000
Submitted By: Initiating Dept. /Div.:
James L. Belcher Operations /Plant Operations
VIE E ND RECOMMENDED FOR BOARD ACTION.
J. Belcher J. Kelly amica K. Alm Charles W. Batts,
General Manager
ISSUE: Board of Directors' approval is requested for this sole- source purchase of
$ 1,050,000 for Terry Turbine replacement parts from Dresser -Rand Corporation.
RECOMMENDATION: Authorize the General Manager to sole- source purchase Terry
Turbine replacement parts for an amount not to exceed $ 1,050,000 from Dresser -Rand,
the authorized manufacturer's representative of Terry Turbine products.
FINANCIAL IMPACTS: $ 1,050,000 for replacement parts. Overall project cost is
budgeted at $2,000,000.
ALTERNATIVES /CONSIDERATIONS: Sole- source requests bypass the competitive
bidding process. The purchase of Terry Turbine replacement parts does not lend itself to
competitive bidding as the design and construction of the equipment is proprietary, and
only the manufacturer can economically provide both the required unique replacement
parts and guarantee their efficiency and warrant their reliability.
BACKGROUND: The two steam turbine - driven aeration air blowers play a critical role in
the operation of the secondary process and is essential to meeting permit. This Terry
Turbine equipment is over 25 years old, and significant effort is now required to refurbish
and make improvements to the turbine and ancillary equipment to ensure continued
reliability and maintainability.
The steam turbine repair project is identified as the Aeration System Improvements Project
in the 2001 -2002 Capital Improvement Budget. As part of the equipment condition
assessment portion of the project, both turbines were scheduled for an internal inspection
by Dresser -Rand. The inspection revealed significant damage to Turbine No. 2 that
5/31/02
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POSITION PAPER
Board Meeting Date: June 6, 2002
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE - SOURCE
PURCHASE OF TERRY TURBINE REPLACEMENT PARTS FOR AN
AMOUNT NOT TO EXCEED $ 1,050,000
required immediate repairs subsequent to this repair. Both units have been repaired and
are available for operation.
Both failure repairs provided access to the internal elements of the turbines.
Nondestructive testing (NDT) was performed on selected areas of the stationary
diaphragms, nozzles, and the rotating turbine wheels. This qualitative testing provided
detailed information on the condition of the steam nozzles and diaphragms.
Dresser -Rand prepared an equipment condition assessment report, which recommended
that the nozzle ring, reversing ring, and diaphragms be replaced in each unit due to
excessive wear and likely failure. In addition Dresser -Rand recommended updating the
controls to current standards with a new digital governor package that would allow more
efficient control, as well as improved energy efficiency. Lastly, Dresser -Rand would
provide a replacement lube oil skid.
In 1974 Ingersoll Rand purchased the name and assets of Terry Turbine. In 1987 Dresser
Industries and Ingersoll Rand merged to form Dresser -Rand. Dresser -Rand still
manufactures new turbines and continues to aggressively support equipment that was
designed under the Terry Turbine name. Dresser -Rand has the original Terry Turbine parts
patterns, engineering data, and experience to provide product- specific replacement parts
that are guaranteed and warranted to perform. Although other turbine manufacturers
could potentially reverse engineer and custom fabricate these proprietary turbine parts,
contacts with these vendors have indicated that they would not be competitive due to the
singular nature of this order; also, other manufacturers' ability to warrant and guarantee
overall performance of the turbine units is unclear.
These pre - purchased turbine parts will be included in an installation contract that will be
bid this summer. This pre - purchase method is suggested due to the lead time being 20 to
22 weeks after approved shop drawings. This long lead time for delivery would
potentially add significant additional cost to the construction contract without any
commensurate benefit to the project.
District staff may also request authorization to sole source the actual installation work for
these parts. This will be evaluated and addressed at the time the construction contract
for the overall project comes before the Board.
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S:\ Correspondence \POSPAPR \2002 \Sole Source.pp.wpd Page 2 of 3
POSITION PAPER
Board Meeting Date: June 6, 2002
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A SOLE- SOURCE
PURCHASE OF TERRY TURBINE REPLACEMENT PARTS FOR AN
AMOUNT NOT TO EXCEED $1,050,000
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
sole- source purchase of Terry Turbine replacement parts in an amount not to exceed
$1,050,000. Make a finding that under the circumstances, Dresser -Rand is the only
supplier reasonably available for purchasing of upgraded, warranted replacement
equipment for the Terry Turbines and that it is in the best interest of the District to
proceed with a sole- source from Dresser -Rand.
5/31/02
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