HomeMy WebLinkAbout5/23/2002 AGENDA BACKUPCentral Contra Costa S— itary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No•' 4.a. CONSENT CALENDAR
Type of Action: QUITCLAIM SEWER EASEMENTS
Subject: ADOPT A RESOLUTION AUTHORIZING EXECUTION AND RECORDING OF
QUITCLAIM DEEDS FOR TWO EASEMENTS IN THE ORINDA AREA, DISTRICT JOB NO.
360
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez, Engineering Assistant Engineering /Environmental Services
REV6F,ffD AND RECOMMENDED FOR BOARD ACTION;
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R. Hernandez J. Miyamoto -Mills tswanson A. Nrell
General
ISSUE: The Board of Directors must authorize execution and recording of quitclaim deeds.
RECOMMENDATION: Adopt a resolution authorizing execution and recording of two
quitclaim deeds for easements no longer needed in the Orinda area.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board of Directors could elect not to quitclaim
these easements. This would result in continuing District liability associated with the
ownership of the easements.
BACKGROUND: The owner of 204 Hall Drive, Arthur A. Amos, has requested that the
District quitclaim an existing easement on his property. The easement was dedicated to
the District in 1955 and was used to accommodate a sewer until 1989 when the District
built the Hall Drive Sewer Improvements Project, District Job No. 4331, and eliminated
the need for the subject easement and sewer (see attached map).
Mr. and Mrs. Lei own the lot adjacent to 204 Hall Drive and their property is also
encumbered by a 2.5 foot wide easement dedicated for the same sewer pipeline. Staff
recommends that this easement be quitclaimed at this time.
Staff has concluded that these transactions are exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines Section 15305, since they involve
minor alterations in land use limitations. Approval of these quitclaims will establish the
Board of Directors' independent finding that these actions are exempt from CEQA.
RECOMMENDED BOARD ACTION: Adopt a resolution authorizing execution of Quitclaim
Deeds to Arthur A. Amos (APN 270 - 250 -050), and Jonathan K. Lei and Diann L. Lei (APN
270 - 310 -010), and authorize staff to record the Quitclaim Deeds with the Contra Costa
County Recorder.
5/16/02
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Central Contra Costa Attachment
Sanitary District QUITCLAIM EASEMENT
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' ORINDA AREA MAP
Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Board Meeting Date: May 23, 2002
POSITION PAPER
No.: 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT /AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE AERATION AIR LEAKS DAMAGE
ASSESSMENT PROJECT, DISTRICT PROJECT 6157A, AND AUTHORIZE
THE FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
James L. Belcher, Senior Engineer Operations Department /Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
l
J. Belcher J. Kelly harles . Batts,
General Manager
ISSUE: Construction has been completed on the Aeration Air Leaks Damage Assessment
Project, District Project 6157A, and the work is now ready for acceptance.
FINANCIAL IMPACT: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code Section 3093.
BACKGROUND: The Aeration Air Leaks Damage Assessment Project exposed buried
piping adjacent to the aeration and nitrification (A &N) tanks in four areas. This project
was the initial phase of a multi -phase effort to identify and repair the source of large
amounts of aeration air leaking from near and under the A &N tanks.
The project was successful in determining that the piping adjacent to the tanks was
overall in good condition. The project clearly identified the source of air leakage to be
coming from underneath the tank bottom. Further assessments will be made to determine
the exact source of the leaking air. This will lead to additional contract repair work.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $94,000 to D &D Construction Company on November 16, 2001. The
contractor was issued a Notice to Proceed, which was effective January 14, 2002, with
a required contract completion date of May 14, 2002. All work was completed on
April 23, 2002. The District took beneficial use at that time.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $600,000. An accounting of this project will be provided to the Board of
Directors at close out.
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POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: ACCEPT CONTRACT WORK FOR THE AERATION AIR LEAKS DAMAGE
ASSESSMENT PROJECT, DISTRICT PROJECT 6157A, AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
RECOMMENDATION: Accept contract work for the Aeration Air Leaks Damage
Assessment Project, DP 6157A, to D &D Construction Company, and authorize the filing
of the Notice of Completion.
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No.: 4.c. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT /AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE FILTER PLANT ROTARY WASH AND
DRAIN -BACK CHANNEL PIPING UPGRADES PROJECT, DISTRICT
PROJECT 7183C, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
Submitted By: Initiating Dept. /Div.:
James L. Belcher, Senior Engineer Operations /Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
5 �) 6
her J. Kell
Charles VAN )§atts,
General Manager
ISSUE: Construction has been completed on the Filter Plant Rotary Wash and Drain Back
Channel Piping Upgrades Project, District Project 7183C, and the work is now ready for
acceptance.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES/CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code Section 3093.
BACKGROUND: This project upgraded the rotary wash piping at the Filter Plant and the
wash -down piping at the drain -back channel. The rotary wash piping had failed in
numerous locations and was difficult to maintain. New piping improved the ease with
which the wash system could be maintained, as well as the safety of maintenance
activities associated with the strainers, butterfly valve actuators, and wash -down. The
drain -back channel was originally installed without a means of cleaning. The drain -back
channel wash -down was accomplished with above - ground hoses that were difficult to
maneuver and had degraded in the sun light. The new wash -down piping will facilitate
the wash -down process, thereby reducing odors and minimizing maintenance time.
The Board of Directors authorized the award of a construction contract for this work in
the amount of $ 181,400 to Kaweah Construction Company on January 10, 2002. The
contractor was issued a Notice to Proceed, which was effective February 6, 2002, with
a required contract completion date of May 6, 2002. All contract work was completed
on May 6, 2002, and the District took beneficial use at that time.
5/15/02
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POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: ACCEPT CONTRACT WORK FOR THE FILTER PLANT ROTARY WASH AND
DRAIN -BACK CHANNEL PIPING UPGRADES PROJECT, DISTRICT
PROJECT 7183C, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $ 258,000 . An accounting of this project will be provided to the Board of
Directors at close out.
RECOMMENDATION: Accept contract work for the Filter Plant Rotary Wash and Drain -
Back Channel Piping Upgrades Project, DP 7183C, by Kaweah Construction Company,
and authorize the filing of the Notice of Completion.
5/15/02
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 N" 4. d . CONSENT CALENDAR
Type of Action: AUTHORIZE CAD
Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT
(CAD) FOR PROPERTIES IN THE EL ALAMO AREA OF DANVILLE FOR INSTALLATION
OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE EL
ALAMO CAD NO. 2002 -2, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING
CONSENT OF THE TOWN OF DANVILLE FOR CCCSD TO CONDUCT PROCEEDINGS
FOR THE CAD
Submitted By: Initiating Dept. /Div.:
Russell B. Leavitt, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMEND FOR BOARD ACTION.
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R. Leavitt
- C. Swanson
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A. Farrell . Alm
General
ISSUE: Owners of properties on El Alamo, Nathan Place, Shelby Hill Lane, and El Pintado
Road in Danville are interested in connecting their homes to the Central Contra Costa
Sanitary District ( CCCSD) sewer system and have requested formation of a Contractual
Assessment District to finance an extension of the public sewer system. Board approval
is required for a Contractual Assessment District (CAD).
RECOMMENDATION: Approve initiating the formation of El Alamo CAD No. 2002 -2.
FINANCIAL IMPACTS: There are minor administrative costs for initiating the formation of
a CAD. These costs eventually will be paid by the CAD participants if a CAD is actually
formed. If the CAD receives final approval from the Board in the future, the estimated
CAD costs are $225,000. Neighborhood representatives have been informed that the
District is concurrently processing other CAD requests and the final funding decision is
subject to budgetary constraints.
ALTERNATIVES /CONSIDERATIONS: Reject or defer initiating formation of the CAD - these
actions would halt or delay the CAD proceedings.
BACKGROUND: Owners of properties located in the El Alamo area of Danville have
contacted District staff to obtain information regarding connecting their homes to
CCCSD's public sewer system. Signed forms expressing interest in investigating and
forming a CAD are on file from eight of the twelve property owners that could be served
by an El Alamo area public sewer. The area where the CAD would be formed is shown
on Attachment 1.
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POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT
(CAD) FOR PROPERTIES IN THE EL ALAMO AREA OF DANVILLE FOR INSTALLATION
OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE EL
ALAMO CAD NO. 2002 -2, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING
CONSENT OF THE TOWN OF DANVILLE FOR CCCSD TO CONDUCT PROCEEDINGS
FOR THE CAD
The initial steps toward creation of El Alamo CAD No. 2002 -2 are for the Board of
Directors to adopt a resolution indicating CCCSD's intention to designate an area within
which contractual assessments are appropriate; briefly describing the proposed financing
for the project; establishing the boundaries of the CAD; setting the time, date, and place
for a public hearing at which interested persons may inquire about or object to the
proposed program; and directing staff to prepare an Engineer's Report describing the
project and financing arrangements. Additional resolutions are required to approve the
boundary of the assessment district and to request the consent of the Town of Danville
for CCCSD to conduct proceedings for El Alamo CAD No. 2002 -2.
The proposed El Alamo CAD No. 2002 -2 complies with the revised CAD policy approved
at the February 1, 2001 Board of Directors meeting. The CAD formation criteria are listed
below.
PROPOSED EL ALAMO
CAD FORMATION CRITERION CAD NO. 2002 -2
1. A minimum of five properties must
be directly tributary to the proposed
CAD facilities.
1. There are more than five properties
that would benefit from the
proposed CAD sewer.
2. A minimum of 60 percent of the 2. All of the properties are developed
properties directly tributary to the with existing homes using existing
proposed CAD facilities must have septic systems.
existing homes served by septic
systems.
3. A Participant Parcel may not have
more than two (2) dwellings to
participate in a CAD.
3. None of the properties has more
than two dwellings on it.
5/7/02
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POSITION PAPER
Board Meeting Date: May 23, 2002
subject: CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT
(CAD) FOR PROPERTIES IN THE EL ALAMO AREA OF DANVILLE FOR INSTALLATION
OF SEWER IMPROVEMENTS; ADOPT RESOLUTIONS OF INTENTION TO CREATE EL
ALAMO CAD NO. 2002 -2, FOR APPROVAL OF THE BOUNDARY, AND REQUESTING
CONSENT OF THE TOWN OF DANVILLE FOR CCCSD TO CONDUCT PROCEEDINGS
FOR THE CAD
Staff has concluded that this project is exempt from CEQA under CEQA Guidelines Section
15061(b)(3), since it can be "seen with certainty that there is no possibility that the
activity in question may have a significant adverse effect on the environment." This
certainty is based on CCCSD's past experience with numerous sewer construction
projects of this nature, the relatively short distance involved, and the impact - limiting
nature of CCCSD's construction specifications that would be required of the project.
Approval of this project will establish the Board of Directors' independent finding that this
project is exempt from CEQA.
RECOMMENDATION: Authorize formation of a CAD consisting of twelve properties in the
El Alamo area of Danville by:
1. adopting a resolution of intention to create El Alamo Contractual Assessment District
No. 2002 -2 for the purpose of installing sewer improvements (Exhibit 1);
2. adopting a resolution approving the boundary of the assessment district (Exhibit 2);
and
3. adopting a resolution requesting consent from the Town of Danville for CCCSD to
conduct proceedings for El Alamo CAD No. 2002 -2 (Exhibit 3).
5/7/02
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Sanitary District PROPOSED BOUNDARY
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Page 4 of 10
EXHIBIT 1
RESOLUTION NO. 2002-
RESOLUTION OF INTENTION TO CREATE
EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -2
FOR THE PURPOSE OF INSTALLING SEWER IMPROVEMENTS
WHEREAS the public health and the environment will be best protected by the
expansion of the public sewer system;
WHEREAS the construction and installation of a sanitary sewer pipeline, together
with appurtenant work and facilities, in areas not presently connected to the sewer
system will facilitate the elimination of potential public health problems due to failing
septic systems; and
WHEREAS it would be convenient and advantageous to establish a boundary around
an area within which CCCSD and property owners may enter into contractual
assessments and make arrangements to finance public improvements to parcels which are
developed and where the costs and time delays involved in creating an assessment district
pursuant to alternative provisions in the law would be prohibitively large relative to the
cost of the improvement.
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District
resolves:
1. This Board intends to approve the following improvement under the authority of
the Municipal Improvement Act of 1911, as amended, to wit: construction and
installation of approximately 2,000 linear feet of sanitary sewer line, together
with appurtenant work and facilities located in the El Alamo area of Danville,
California.
2. This Board finds that the parcels within the Contractual Assessment District are
shown within the boundaries of the map entitled, "Proposed Boundaries of El
Alamo Contractual Assessment District No. 2002 -2."
3. This Board intends to levy a special assessment upon participating parcels within
the described district in accordance with the special benefit to be received by
each parcel of land, respectively, from the improvement. The improvement
proposed will not confer any special benefit upon any publicly owned land.
Hence, there shall be omitted from special assessment all public streets, alleys,
and places and all land belonging to the United States, the State of California,
the Town of Danville, and Central Contra Costa Sanitary District now in use in
the performance of a public function.
4. CCCSD intends to provide loan financing for the improvements, subject to the
availability of funds and any limitation on the commitment or expenditure of
funds for the Contractual Assessment District Program as may be established
from time to time by CCCSD's Board of Directors. Loans shall be repaid by
Page 5 of 10
assessments on the property of participating parcel owners. Assessments shall
be paid over a maximum period of ten (10) years with interest at a rate to be
fixed by CCCSD.
5. The procedure for the collection of assessments will be the placement of
assessments on participating parcel owners' tax bills. The first assessments
may be placed on owners' tax bills in fiscal year 2003 -2004.
6. This Board appoints Curtis Swanson, Environmental Services Division Manager,
as Engineer of Work for this project to prepare the report required by
Section 5898.22 of the Streets and Highways Code.
7. A public hearing shall be held on this matter at 2 p.m. on or about Thursday,
July 11, 2002 at CCCSD offices, 5019 Imhoff Place, Martinez. This date is
tentative and may be modified in the future.
8. The Board independently finds that this project is exempt from the California
Environmental Quality Act (CEQA) under CEQA Guidelines Section 15061(b)(3),
since it can be "seen with certainty that there is no possibility that the activity
in question may have a significant effect on the environment." This certainty is
based on CCCSD's past experience with numerous sewer construction projects
of this nature, the relatively short distance involved, and CCCSD's impact -
limiting construction specifications that would be required of the project.
PASSED AND ADOPTED this 23rd day of May, 2002, by the Board of Directors of
the Central Contra Costa Sanitary District by the following votes:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
Counsel, Central Contra Costa Sanitary District
Page 6 of 10
EXHIBIT 2
RESOLUTION NO. 2002-
RESOLUTION APPROVING BOUNDARY MAP
EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -2
The Board of Directors of the Central Contra Costa Sanitary District ( CCCSD)
resolves:
A map entitled "Proposed Boundaries of El Alamo Contractual Assessment District
No. 2002 -2" has been filed with the Secretary of the Central Contra Costa Sanitary
District.
This Board approves the map and adopts the boundaries shown on the map as
describing the extent of the territory included in a proposed assessment district to be
known as El Alamo Contractual Assessment District No. 2002 -2, Central Contra Costa
Sanitary District, County of Contra Costa, California.
This Board intends to levy a contractual assessment upon participating parcels within
the described District in accordance with the benefit to be received by each parcel of land,
respectively, from the improvement. There shall be omitted from assessment, all public
streets, alleys, and places and all land belonging to the United States, the State of
California, the Town of Danville, and CCCSD because it has been determined that no
special benefit will be conferred on any such land within the District.
This Board finds that the map is in the form and contains the matters prescribed by
Section 3110 of the California Streets and Highways Code.
This Board directs the Secretary of CCCSD to certify the adoption of this resolution
on the face of the map and to file a copy of the map with the County Recorder for
placement in the Book of Maps of Assessment and Community Facilities Districts.
Page 7 of 10
PASSED AND ADOPTED this 23rd day of May, 2002 by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
Counsel, Central Contra Costa Sanitary District
Page 8 of 10
EXHIBIT 3
RESOLUTION NO. 2002 -
RESOLUTION REQUESTING CONSENT TO
CONDUCT ASSESSMENT PROCEEDINGS
EL ALAMO CONTRACTUAL ASSESSMENT DISTRICT NO. 2002 -2
The Board of Directors of the Central Contra Costa Sanitary District (CCCSD)
resolves:
On May 23, 2002, the Board adopted a Resolution of Intention, a copy of which is
attached hereto, marked Exhibit 1, and by reference incorporated herein as though fully
set forth.
All of the property proposed to be assessed lies within the County of Contra Costa.
All public streets, alleys, places, and all land belonging to the United States, the State of
California, the Town of Danville, and CCCSD shall be omitted from assessment because
it has been determined that no special benefit will be conferred on any such land within
the proposed Assessment District.
The Town of Danville will, in the opinion of the Board of Directors of CCCSD, be
benefitted by the improvements referred to in the Resolution of Intention, and the
purposes sought to be accomplished by the work can best be accomplished by a single,
comprehensive scheme of work.
The consent of the Town of Danville, through its City Council, is hereby requested
to the formation of the Assessment District described in said Resolution of Intention, to
the improvement described, and to the assumption of jurisdiction by the CCCSD Board of
Directors for all purposes in connection with the formation of this Assessment District, the
Page 9 of 10
improvements to be made and the assessment of property within the boundaries of the
proposed Assessment District.
The Secretary of CCCSD is hereby directed to transmit a certified copy of this
resolution with the Resolution of Intention attached and a certified copy of the map
showing the boundaries of the Assessment District to the Town of Danville.
PASSED AND ADOPTED this 23rd day of May, 2002, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
LEGAL REVIEW:
Kenton L. Alm
Counsel, Central Contra Costa Sanitary District
Page 10 of 10
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No" 4.e. CONSENT CALENDAR
Type of Action: AUTHORIZE TECHNICAL TRAINING
Subject: AUTHORIZE ATTENDANCE OF TRI NGUYEN AT AGILENT TECHNOLOGIES
GAS CHROMATOGRAPH /MASS SPECTROMETER TRAINING, MAY 29 -31,
2002, IN FOSTER CITY, CALIFORNIA, AT A COST NOT TO EXCEED $1,700
submitted By: Bhupinder S. Dhaliwal, Initiating Dept. /Div.:
Laboratory Superintendent Operations /Plant Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
B. Dhaliwal
J&al -
J. K y
General Mauker
ISSUE: Approval by the Board of Directors is required for unbudgeted travel, if the
expense will exceed $1,000.
RECOMMENDATION: Authorize attendance of Tri Nguyen at Agilent Technologies Gas
Chromatograph /Mass Spectrometer (GC -MS) Troubleshooting and Maintenance Training
in Foster City, California.
FINANCIAL IMPACTS: Mr. Nguyen is currently budgeted to attend GC -MS training at a
cost of $1,000. Agilent Technologies has offered this extended training at a cost of
$1,500. There would be a net increase, which includes travel expenses, of about $700
to the budget. There are sufficient funds in the Plant Operations Division's 2001 -2002
Technical Training , Conferences, and Meetings Budget to cover the cost of Mr. Nguyen's
attendance at this training.
ALTERNATIVES /CONSIDERATIONS: Do not authorize Mr. Nguyen's attendance at
this training.
BACKGROUND: The District purchased the Agilent Technologies GC -MS 12- months ago.
This GC -MS is required by the Regional Water Quality Control Board (RWQCB) and the
United States Environmental Protection Agency (USEPA) to analyze organic pollutants to
part - per - trillion level. Basic GC -MS training was provided by Agilent Technologies at the
time of equipment installation. However, there was no troubleshooting and maintenance
training provided at that time. Additional training from Agilent Technologies is needed for
optimum operation and maintenance of this instrument. Recently, Agilent Technologies
announced it would hold a three -day troubleshooting and maintenance training course in
Foster City, California.
RECOMMENDED BOARD ACTION: Authorize the attendance of Tri Nguyen at Agilent
Technologies GC -MS Troubleshooting and Maintenance Training in Foster City, California,
May 29 -31, 2002, at a cost not to exceed $1,700.
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Central Contra Costa Sanitary District
/7mi ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No.: 5.a. HEARINGS
Type of Action: APPROVE CAPITAL BUDGET ADDENDUM
Subject: CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 2002 -03
CAPITAL IMPROVEMENT BUDGET ADDENDUM AND APPROVE THE ADDENDUM FOR
INCLUSION IN THE 2002 -03 DISTRICT BUDGET
Submitted By: Initiating Dept. /Div.:
John J. Mercurio, Management Analyst Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACT/
J. Mercurio R. Schmidt C. Swanson A. well ha4Manag
Ge
ISSUE: The Board of Directors has established May 23, 2002 as the date for a public
hearing on the Draft 2002 -03 Capital Improvement Budget Addendum. Board Approval
of the Draft 2002 -03 Capital Improvement Budget Addendum is requested.
RECOMMENDATION: Conduct a public hearing to receive comments on the Draft 2002 -03
Capital Improvement Budget Addendum. Approve the Draft 2002 -03 Capital Improvement
Budget Addendum.
FINANCIAL IMPACTS: Total project expenditures for 2002 -03 projected in the draft
Addendum are $33,711,000. The original two -year Capital Improvement Budget (CIB)
projected that an additional Board authorization of $16,299,000 would be required for the
2002 -03 fiscal year. It is now recommended that $13,325,000 be authorized from the
Sewer Construction Fund for the 2002 -03 fiscal year to supplement the authorized funds
carried over from 2001 -02.
ALTERNATIVES /CONSIDERATIONS: If the Addendum is not approved, $13,325,000 will
not be authorized from the Sewer Construction Fund to be allocated to individual projects.
In addition, each of the eleven proposed new projects with projected expenditures in
excess of the $25,000 staff authority limit for new capital projects would require separate
board authorization to proceed.
BACKGROUND: In 1999, the District implemented a two -year Capital Improvement Budget
for the first time. In 2001 the second two -year CIB was adopted. The Fiscal Years
2001 -2002 and 2002 -2003 Capital Improvement Budget encompasses the first two years
of the 2001 Ten -Year Improvement Plan. The intent, when the two year budget cycle
was adopted, was for the Board to authorize funds one year at a time. Thus, a mid -term
adjustment was anticipated where changes in projects or project budgets and schedules
could be incorporated and the funds for the next year authorized. As planned, the draft
CIB Addendum provides a detailed presentation of the schedules and cost estimates for
5/15/02
Page 1 of 5
POSITION PAPER
Board Meeting Date: May 18, 2002
Subject: CONDUCT A PUBLIC HEARING ON THE DRAFT FISCAL YEAR 2002 -03
CAPITAL IMPROVEMENT BUDGET ADDENDUM AND APPROVE THE ADDENDUM FOR
INCLUSION IN THE 2002 -03 DISTRICT BUDGET
new projects proposed to commence in 2002 -03. These projects are listed in
Attachment 1. Also addressed are the largest cost or schedule changes in some
previously budgeted projects. A summary of the revisions for fiscal year 2002 -03 project
expenditures and schedule is presented in Attachment 2.
Staff has evaluated the CIB Addendum and concluded that it is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262, since
it is a revision to a planning study. Board of Directors' approval of the CIB Addendum will
establish their independent finding that this document is exempt from CEQA.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the
Draft 2002 -03 Capital Improvement Budget Addendum. Approve the Draft 2002 -03
Capital Improvement Budget Addendum for inclusion in the 2002 -03 District Budget.
5/15/02
Page 2 of 5
ATTACHMENT 1
NEW PROJECTS FOR FY 2002 -03
Following is a list of projects added to the total FY 2002 -03 CIB by virtue of their
inclusion in the Addendum. The total project costs for each of these projects is noted
in parentheses.
Treatment Plant Program
♦ Aeration Air Renovations ($ 1,300,000)
This project will take the findings from the Aeration Air Leaks Damage Assessment
project and develop the appropriate capital projects to restore the secondary
aeration process to a fully reliable system.
♦ Fire Alarm Panel Replacement ($57,000)
This project will replace the sprinkler supervisory and halon system control panel
with new, state of the art equipment.
♦ North Clarifiers Paving Improvements ($220,000)
This project will pave the roadway north of the aeration and nitrification tanks and
the area around the north clarifiers.
♦ Plant Control System Improvements ($2,724,000)
This project will evaluate the best technology to replace the existing plant control
system and implement a new control system.
♦ Standby Pumps Refurbishment ($825,000)
The standby effluent pumps are critical in providing discharge capacity during peak
wet weather flow events. This project will refurbish standby effluent pumps
numbers 1 and 2 when work gets underway again in FY 2003 -04.
Collection System Program
♦ Alhambra Valley Facilities Planning Study ($32,000)
This project will produce a plan for sewering sections of the Alhambra Valley where
there are failing septic tanks.
♦ Cement Sewer Evaluation ($64,000)
This project will investigate the 300 miles of asbestos cement sewer pipe and
identify where rehabilitation is needed and the priority of that rehabilitation.
♦ Concrete Corrosion Renovation ($2,065,000)
This project will systematically replace and /or refurbish reinforced concrete pipe in
the collection system that has experienced significant corrosion.
5/15/02
Page 3 of 5
ATTACHMENT 1 (cont.)
NEW PROJECTS FOR FY 2002 -03
Genera/ Improvements Program
♦ Collection System Operations Yard Paving ($138,000)
This project will include grading to the lower yard to improve drainage and insure
that fill points for fuel system and access to electrical access boxes are above
surrounding grades.
♦ Fuel System Modifications ($144,000)
This project will upgrade the fueling system at Collection System Operations
Corporation yard to meet state and federal regulations.
♦ Headquarters Office Building HVAC and Roof Renovation ($481,000)
This project will rehabilitate, improve, and /or replace the roof and HVAC system
on the HOB.
5/15/02
Page 4 of 5
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Central Contra Costa S tnitary District
BOARD OF DIRECTORS
Board Meeting Date: May 23, 2002
POSITION PAPER
No.: 6-a- BIDS AND AWARDS
Type of Action: AUTHORIZE AWARD /AUTHORIZE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT/ AUTHORIZE LICENSE AGREEMENT
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE AND
HESTER, AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
G. S. DODSON & ASSOCIATES, AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE A LICENSE AGREEMENT WITH EAST BAY MUNICIPAL UTILITY DISTRICT
FOR THE CONCORD INDUSTRIAL FORCE MAIN, DISTRICT PROJECT 5383
Submitted By: Initiating Dept.Viv.:
Ba T. Than, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
BTrq� aA . B. Than . B ennan A. Farrell K. Alm Charles . *er
General M
ISSUE: On May 8, 2002, sealed bids were received and opened for constructions of the
Concord Industrial Force Main, District Project 5383. The Board of Directors (Board)
must authorize award of the contract or reject bids within 50 days of bid opening.
Authorization of the Board is required for the General Manager to execute professional
engineering services agreements in an amount greater than $50,000. Authorization of the
Board is also required for the General Manager to execute agreements with other
agencies.
RECOMMENDATION: Authorize award of a construction contract to McGuire and Hester.
Authorize a professional engineering services agreement with G. S. Dodson & Associates.
Authorize the General Manager to execute a revocable license agreement with East Bay
Municipal Utility District.
FINANCIAL IMPACTS: Expenditure of approximately $1,100,000, including construction
contract, contingency, and construction management will be required to complete the
project.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: The Concord Industrial Pumping Station (CIPS) serves a portion of the
City of Concord and an area of unincorporated Contra Costa County including the town
of Clyde. The station receives flow from the local collection system as well as from the
Clyde Pumping Station and the Concord Naval Weapons Station. In the dry weather
season, Bates Avenue Pumping Station is shutdown and flow is also diverted to CIPS.
5/15/02
L \Position Papers \BTHAN \5383 Award.wpd Page 1 of 6
POSITION PAPER
Board Meeting Date: May 23, 2002
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE AND
HESTER, AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
G. S. DODSON & ASSOCIATES, AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE A LICENSE AGREEMENT WITH EAST BAY MUNICIPAL UTILITY DISTRICT
FOR THE CONCORD INDUSTRIAL FORCE MAIN, DISTRICT PROJECT 5383
The CIPS is currently served by one 10 -inch plastic force main, and no backup capacity
is available in the event that this force main is damaged.
This project will install one new 14 -inch force main (See Attachment 1 for project
location). This new force main provides increased capacity as well as redundancy in the
Concord Industrial force main system. The new force main will cross over three (3)
aqueducts on Bates Avenue owned and operated by East Bay Municipal Utility District
( EBMUD). A revocable license agreement with EBMUD will be required prior to start of
construction.
The design of the Concord Industrial Force Main Project was a combined effort of District
staff and G. S. Dodson & Associates (GSDA). The Engineer's prebid estimate for
construction cost for this project was $1,000,000. The project was advertised on April
3 and 9, 2002. Eleven (11) bids ranging from $715,515 to $1,700,000 were received
and publicly opened on May 8, 2002. A summary of these bids is shown in Attachment
2. The Capital Projects Division conducted a technical and commercial evaluation of these
bids and has determined that McGuire and Hester is the lowest responsible bidder with
a bid amount of $715,515.
Construction management, construction contract administration, and construction
inspection will be performed by District staff. Staff recommends retaining GSDA to
provide support services during construction for this project because GSDA prepared the
plans and specifications. Construction support services include reviewing shop drawings
and submittals, responding to design questions, evaluating change order requests, and
performing site visits to verify compliance with the design intent. A professional
engineering services agreement with a ceiling of $30,000 has been negotiated (this will
bring the total contract with GSDA to $77,000).
The allocation of funds required to complete this project, as shown in Attachment 3, is
$1,100,000. The Concord Industrial Force Main Project is included in the Fiscal Year
2001 -02 and 2002 -03 Capital Improvement Budget on pages CS -74 through CS -76. Staff
has determined that there are adequate funds in the Capital Improvement Budget and Plan
for this project.
5/15/02
L: \Position Papers \BTHAN \5383 Award.wpd Page 2 of 6
POSITION PAPER
Board Meeting Date: May 23, 2002
subject: AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO MCGUIRE AND
HESTER, AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
G. S. DODSON & ASSOCIATES, AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE A LICENSE AGREEMENT WITH EAST BAY MUNICIPAL UTILITY DISTRICT
FOR THE CONCORD INDUSTRIAL FORCE MAIN, DISTRICT PROJECT 5383
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under CEQA Statute Section 21080.21, since it involves construction of a
pipeline less than a mile in length in a public right -of -way, and District CEQA Guidelines
Section 15301, since it involves minor alterations to an existing public facility. Approval
of this project will establish the Board of Directors' independent finding that this project
is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
(1) Authorize award of a construction contract in the amount of $715,515 for
construction of the Concord Industrial Force Main, District Project 5383, to
McGuire and Hester, the lowest responsible bidder;
(2) Authorize the General Manager to execute a professional engineering services
agreement with G. S. Dodson & Associates to review shop drawings and
submittals, respond to design questions, evaluate change order requests, perform
site visits to verify compliance with the design intent; and,
(3) Authorize the General Manager to execute a revocable license agreement with East
Bay Municipal Utility District.
5/15/02
L: \Position Papers \BTHAN \5383 Award.wpd Page 3 of 6
N
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s
Central Contra Costa Attachment
Sanitary District
CONCORD INDUSTRIAL FORCE MAIN PROJECT
a
' LOCATION MAP
Page 4 of 6
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s
Central Contra Costa Attachment
Sanitary District
CONCORD INDUSTRIAL FORCE MAIN PROJECT
a
' LOCATION MAP
Page 4 of 6
ATTACHMENT 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
PROJECT NO.: 5383 DATE: MAY 8. 2002
PROJECTS NAME: CONCORD INDUSTRIAL FORCE MAIN
LOCATION: CONCORD. CALIFORNIA ENGINEER EST.: $1,000.000
No
BIDDER
BID PRICE
(Name & address)
1
McGuire and Hester
715,515
9009 Railroad Avenue
Oakland, CA 94603
2
Hess Construction Co., Inc.
789,300
4484 Hess Drive
American Canyon, CA 94503
3
Bay Pacific Pipeline, Inc.
855,000
P.O. Box 1162
Novato, CA 94948
4
K. J. Woods Construction, Inc.
884,000
2625 Judah St., No.2
San Francisco, CA 94122
5
Ranger Pipeline, Inc.
912,395
1296 Armstrong Avenue
San Francisco, CA 94124
6
William G. McCullough Co.
977,500
2625 E. 18th Street
Antioch, CA 94531
7
Schlosser Underground
979,000
P.O. Box 1087
Danville, CA 94526
8
TerraCon Pipelines, Inc.
993,000
P.O. Box 276
Healdsbur , CA 95448
9
Mountain Cascade Inc.
1,039,275
555 Exchange Ct.
Livermore, CA 94550
10
Talus Construction, Inc.
1,191,569
P.O. Box 2019
Danville, CA 94526
11
M.J.B. Pipeline
1,700,000
P.O. Box 192
Mt. Eden. CA 94557
BIDS OPENED BY /s/ Joyce Murphy DATE May 8. 2002 SHEET NO. 1 OF 1
Page 5 of 6
ATTACHMENT 3
CONCORD INDUSTRIAL FORCE MAIN PROJECT
DISTRICT PROJECT NO. 5383
POST BID /PRECONSTRUCTION COST ESTIMATE
LADesign \District Projects \5383 \Postbid- ConstrCostEst.wpd
Page 6 of 6
Percent of
Estimated
Cost
Construction
No.
Item Description
Estimate I$1
Cost
1.
CONSTRUCTION
a. Construction Contract
715,515
b. Contingency at 15 Percent
107,485
c. City of Concord and Contra Costa County
Inspection and Fee
100,000
TOTAL CONSTRUCTION
923,000
100
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management /Resident
Engineering
45,000
- Construction Inspection
75,000
- Project Engineering /Public Relations
10,000
- Operations Department /Engineering Support
7,000
- Materials and Supplies /Spare Parts
7,000
SUBTOTAL
144,000
16
b. Consultants
- Construction Support Services
30,000
- Legal
3,000
- Material and Construction Testing: Concrete,
Compaction, etc.
15,000
SUBTOTAL
48,000
5
TOTAL CONSTRUCTION MANAGEMENT
192,000
21
3.
TOTAL CONSTRUCTION PHASE COST
1,115,000
121
4.
TOTAL PREBID EXPENDITURES
160,000
17
5.
TOTAL DESIGN AND CONSTRUCTION
MANAGEMENT COST
352,000
38
6.
TOTAL ESTIMATED PROJECT COST
1,275,000
7.
FUNDS AUTHORIZED TO DATE
175,000
8.
ADDITIONAL ALLOCATION NEEDED TO COMPLETE
PROJECT
1,100,000
LADesign \District Projects \5383 \Postbid- ConstrCostEst.wpd
Page 6 of 6
"
Board Meeting Date: May 23, 2002
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
Type of Action: AUTHORIZE AWARD
POSITION PAPER
No.: 6,b. BIDS AND AWARDS
Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO RANGER
PIPELINES, INC., FOR THE ROSSMOOR SEWER IMPROVEMENTS
PROJECT, PHASE 7, DISTRICT PROJECT NO. 5502
Submitted By: Initiating DeptJDiv.:
David Baldi, Sr. Engineering Assistant Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD (ACTION.
l�
D. Baldi . P' cki W. Brennan A. Far II Charles
General
ISSUE: On May 7, 2002, sealed bids were received and opened for construction of the
Rossmoor Sewer Improvements Project, DP 5502. The Board of Directors must authorize
award of the contract or reject bids within 50 days of the bid opening.
RECOMMENDATION: Authorize award of a construction contract.
FINANCIAL IMPACTS: Approximately $380,000, including bid price, contingency, and
construction management. Planning staff has reviewed the expenditures and finds there
are adequate funds in the Capital Improvement Budget for this contract.
BACKGROUND: An agreement regarding the District taking over maintenance of private
sewer mains within the Rossmoor community was approved by the Board of Directors in
1995. Under the terms of this agreement, new manholes and rodding inlets are being
constructed and necessary repairs are being made to the existing sewers so they may be
accepted by the District. This project is being financed by the allocation of a portion of
the Capital Improvement fees paid by the Rossmoor Developer, Shea Homes, and a
portion of the sewer service charges paid by the owners in Rossmoor. The first six
phases of construction were completed each year from 1995 through 2001.
The plans and specifications for the seventh phase of the project (see Attachment 1 for
map) were prepared by District staff. The engineer's estimate for construction of Phase 7
is $359,000. This project was advertised on April 23 and 29, 2002. A total of nine (9)
sealed bids ranging from $266,000 to $413,665 were received and publicly opened on
May 7, 2002. A Summary of Bids received is shown in Attachment 2.
5/16/02
CPD -GL -I: \Design \Position Papers \2002 \5502 \Award constr contract -Mmlod Page 1 of 5
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO RANGER
PIPELINES, INC., FOR THE ROSSMOOR SEWER IMPROVEMENTS
PROJECT, PHASE 7, DISTRICT PROJECT NO. 5502
The Engineering Department conducted a technical and commercial review of the bids
received and determined that the low bidder, Ranger Pipelines, Inc., is the lowest
responsible bidder for the amount of $266,000. The funds required to complete this
project as shown in Attachment 3, are $380,000, including sufficient coverage for
inspection. The total Phase 7 project is anticipated to cost $405,000. Construction of
the improvements to the Rossmoor sewers is included in the Fiscal Year 2001 -2002
Capital Improvement Budget on pages CS -23 through CS -24. Staff has conducted a cash
flow analysis of the Sewer Construction Fund and concluded that adequate funds are
available for this project.
Staff has concluded that this project is exempt from the California Environmental Quality
Act (CEQA) under District CEQA Guidelines Section 15301, since it involves only minor
alterations and repairs of existing facilities with no expansion of capacity. Authorization
of the construction contract for this project will establish the Board of Directors'
independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Authorize award of a construction contract in the
amount of $266,000 for the construction of the Rossmoor Sewer Improvements Project,
Phase 7, DP 5502, to Ranger Pipelines, Inc., the lowest responsible bidder.
5/16/02
CPD -GL-I: \Design \Position Papers \2002 \5502 \Award constr contract- DB.wpd Page 2 of 5
aI
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Central Contra Costa Attachment
Sanitary District ROSSMOOR SEWER
IMPROVEMENTS PROJECT 1
r PHASE 7
b
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Sanitary District ROSSMOOR SEWER
IMPROVEMENTS PROJECT 1
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b
Paae 3 of 5
Attachment 2
Central Contra Costa Sanitary District
SUMMARY OF BIDS
LOCATION Walnut Creek, California
ENGH. Lb 1. S 35y.uuu
BIDDER (Name, Telephone & Address)
BID PRICE
1
Ranger Pipelines, Inc.
$266,000
1296 Armstrong Avenue
San Francisco, CA 94124
2
K. J. Woods Construction, Inc.
$293,900
2625 Judah Street #2
San Francisco, CA 94122
3
McNamara & Smallman Construction, Inc.
$318,900
1756 Holmes Street
Livermore, CA 94550
4
D. R. Lemings Construction, Inc.
$346,900
1460 Washington Street, #C3
Concord, CA 94521
5
D'arcy & Harty Construction, Inc.
$363,250
1300 Carroll Avenue
San Francisco, CA 94124
6
Nova Engineering
$372,300
5831 Huntington Avenue
Richmond, CA 94804
7
D & D Pipelines
$391,000
515 Balboa Street
San Francisco, CA 94118
8
Wayne Schlosser Construction, Inc.
$403,250
PO Box 1087
Danville, CA 94526
9
Talus Construction, Inc.
$413,665
PO Box 2019
Danville, CA 94526
Page 4 of 5
BIDS OPENED BY Joyce E. Murphy DATE May 7, 2002 SHEET NO 1 OF �_
_ ATTACHMENT 3 -
ROSSMOOR SEWER IMPROVEMENTS PROJECT, PHASE 7
DISTRICT PROJECT NO. 5502
POST BID /PRE- CONSTRUCTION ESTIMATE
% OF ESTIMATED
ITEM DESCRIPTION TOTAL CONSTRUCTION
1. Construction Contract $266,000
2. Contingency at 15% $ 40,000
CONSTRUCTION TOTAL $306,000 100.0
3. Construction Management
• District Forces
Construction Management $ 10,000
Contract Administration /Inspection /Easements 46,000
Easement Preparation 9,000
Design 2,500
SUBTOTAL CONSTRUCTION MANAGEMENT $ 67,500 22.0
4. Consultant /Professional Services
Page 5 of 5
Material Testing
$
1,400
Arborist
1,000
SUBTOTAL CONSULTANT /PROFESSIONAL SERVICES
$
2,400
0.8
5.
Engineering and Other Services During Construction
• District Forces
Record Drawings
$
1,600
Community Relations
3,300
Surveying
1,000
Collection System Operations
4,000
Legal
1,000
Miscellaneous /Permits
1,000
Easement Preparation
1,600
SUBTOTAL CONSTRUCTION ENGINEERING
$
13,500
4.4
CONSTRUCTION MANAGEMENT AND
ENGINEERING
TOTAL (ITEMS 3, 4 & 5):
$
83,400
27.2
6.
Pre -Bid Expenditures (Planning and Design)
$
15,600
5.1
7.
Total Project Cost
$405,000
132.4
8.
Funds Allocated to Date
$
25,000
9.
Allocation Required to Complete Project
$380,000
Page 5 of 5
SHT.2 OF 2
Central Contra Costa Attachment
Sanitary District ROSSMOOR
' SEWER IMPROVEMENT PROJECT
PHASE 7
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Attachment
Sanitary District
ROSSMOOR
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SEWER IMPROVEMENT
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No.: 9.a. ENGINEERING
Type of Action: AUTHORIZE PROFESSIONAL SERVICES AGREEMENT
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH TALAVERA AND RICHARDSON FOR THE DESIGN AND
IMPLEMENTATION OF THE REPLACEMENT SOFTWARE FOR COLLECTION SYSTEMS
MODELING UPGRADE, DISTRICT PROJECT 5915
Submitted By: Initiating Dept. /Div.:
Gail Chesler, Ph. D., Associate Engineer Engineering/ Environmental Serv' es
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
G ��..,� K� �h10 4�r
G Chesler R Schmidt C Swanson A Farre Char es *Manage�r/
General
ISSUE: Board of Directors' authorization is required for the General Manager to execute
professional service agreements for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute a professional services
agreement with Talavera and Richardson in the amount of $195,000 for the design and
implementation of a replacement application for Collection Systems Modeling Upgrade,
District Project 5915.
FINANCIAL IMPACTS: The total cost of the design and implementation of the modeling
software for the project will be approximately $195,000. This project is described on page
32 of the current Capital Improvement Budget. Engineering staff have reviewed the
impact of this expenditure and have determined there are adequate funds available.
ALTERNATIVES /CONSIDERATIONS: The option of continued use of the existing system
was discarded by staff due to the age and lack of support for the software. The option
to design and implement a system in -house was rejected because of the challenge of
programming this application would require, as well as the existing staff workload. No
off - the -shelf software exists to provide the desired working model. The firm of Talavera
and Richardson was selected using the District's consultant selection process.
BACKGROUND: To assist in the analysis, planning, design and operation of the
wastewater collection systems, the District uses a program known as Sewer Network
Analysis Program (SNAP). This computer software package was developed by Camp
Dresser & McKee, Inc. (CDM) in the 1980s and operates using the DOS system, which
is no longer supported by the Windows Operating System. SNAP is used in day -to -day
analysis, planning, and verifying of the capacity of the collection system, as well as to
perform broader master plan studies. The program is especially well suited for analyzing
5/16/02 Page 1 of 2
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH TALAVERA AND RICHARDSON FOR THE DESIGN AND
IMPLEMENTATION OF THE REPLACEMENT SOFTWARE FOR COLLECTION SYSTEMS
MODELING UPGRADE, DISTRICT PROJECT 5915
the impacts of future land use and for identifying and testing alternatives for relieving
overloaded sewers, such as flow diversions and relief sewers.
Using an old, unsupported database programming language, SNAP computes design
wastewater flows based on user - supplied information on land use, unit flow, peaking
factors, and infiltration /inflow allowances. Sewer pipe capacities are computed for steady
uniform flow. SNAP identifies hydraulic deficiencies and computes the diameters and
costs of the required replacement or relief sewers. The program also provides the option
to compute the hydraulic grade line profile, account for backwater effects and
surcharging, determine impacts of special discharge permits, and analyze flow routing
alternatives. Model output data and results are presented primarily as tabular reports.
Coordination with MIS has taken place over the past two years and this application is
included in their 5 -year plan, though funded through a separate Engineering project, since
the use is to support engineering calculations. The project has been included in the
Capital Budget since 2000 -2001 and has been reviewed and is supported by the MIS
Administrator. The consultant selection process for this project began in December 2001.
Requests for statements of qualification (SOQ) were sent to eight firms known to have
expertise in both sewer network analysis tools and sewer design. Three firms from this
list submitted SOQ documents. Based on review of their statements, all three were invited
to participate in the interview process. Two firms chose to participate in the interviews.
Talavera and Richardson were selected. The key reasons included their clear
understanding of the District's needs, their understanding of and ability to deal with
District databases, their breadth of experience in writing user - oriented software solutions
to engineering problems, their approach to the project development, and their reasonable
cost.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional services agreement with Talavera and Richardson in the amount of $ 195,000
for the design and implementation of a replacement application for Collection Systems
Modeling Upgrade, District Project 5915.
5/16/02 Page 2 of 2
Sewer Network Analysis
Program Upgrade
Board Presentation
May 23, 2002
Agenda
• SNAP is an analytical tool
• SNAP's business uses
• 18 years ago
• Reasons for replacement
• New functionality
• The consultant selection
process
• Clarifications/ Questions?
SNAP is an analytical tool
• Allows staff to "model" the
collection system that carries
sewage to the treatment plant
SNAP's business uses
• Examine implications of proposed
development projects
• Establish constraints on design for
new and renovated sewers
• Plan for flow diversions
and relief sewers
• Accommodate special discharge
permits
• Affirm regulatory responsiveness
18 years ago
• The 1986 Collection System
Master Plan
— Flow monitoring -- I &I rates
— Land use
— Unit flow factors
— And SNAP...
�entral Contra Costa Sanitary District
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areas laid to the
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..........................................
...............................
Page 6- mt ..............................................
_ ....................
...... .........................................................................
..........................
............. ...................
..............................
Reasons for replacement
• We are using a computer
application that was written
18 years ago
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routine need for this analytical
tool
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Some New Functionality
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stakeholders — designers will be
able to run "what -if' scenarios —
cost savings, best design
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sewers or changes to old ones
easier
•Display on District's network
• Land use codes and water
consumption data will be available
for entire District
The Consultant Selection
Process
—Eight businesses with
appropriate expertise
received request for SOQ
—Three submitted an SOQ
—Three invited to present
—Two did present
—One was selected
Reasons for selection
— Clear understanding of needs
— Proposed approach to the
project
— Reasonable cost
— Ability to work with multiple
District databases
— Breadth of current experience
writing user - oriented computer
solutions to engineering
problems
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No.: 10 . a . HUMAN RESOURCES
Type of Action: APPROVE STAFFING INCREASE
Subject: AUTHORIZE INCREASE IN COLLECTION SYSTEM OPERATIONS FIELD
STAFF TO REDUCE OVERFLOWS AND CONSTRUCTION BACKLOG IN
THE COLLECTION SYSTEM
Submitted By: Initiating Dept. /Div.:
John C. Pearl, Operations/
Collection System Operations Division Manager Collections System Operations
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
�Am (�. AZ -
" J. eaP rl J. Kelly C. Freitas
Charles
General
ISSUE: Reduce overflows and construction backlog in the Collection System Operations
Division (CSOD) by increased staffing in critical areas.
RECOMMENDATION: Authorize the addition of four field positions in the Collection
System Operations Division: two Maintenance Crew Members 1 /11 (I, G -53, $3,369.10 to
$4,074.39, and II, G -59, $3,884.50 to $4,699.64) and two Maintenance Crew Leaders
(G -65, $4,474.90 to $5,423.12), increasing the CSOD field staff by four employees.
FINANCIAL IMPACTS: Approximately $400,000 per year.
ALTERNATIVES /CONSIDERATIONS: Do not increase staffing, and explore alternatives
to increasing sewer cleaning and construction activities.
BACKGROUND: On March 9, 2002, a presentation was made to the Board of Directors
describing the state of the District's collection system. At that time, staff was asked to
recommend how to reduce sewer overflows and the construction backlog. In response
to this request, a workshop was held with the Board of Directors on April 29, 2002. At
this workshop staff proposed a strategy of increased "routine" cleaning and increased
repairs of sewer lines for long -term control of overflows.
In reviewing the location, cause, and cleaning frequency of sewer lines related to
historical overflows, the first response was to increase the cleaning of routine lines where
overflows could be expected, such as the "overflow crescent" that encompasses
Lamorinda, and parts of Pleasant Hill and Walnut Creek. To accomplish this, two new
staff members would be assigned to the Cleaning Section with the objective of lowering
the maximum interval between "routine" cleanings system -wide from 10 years to
5/16/02
S:\ Correspondence \POSPAPR \2002 \CSOStaffing.pp.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: AUTHORIZE INCREASE IN COLLECTION SYSTEM OPERATIONS FIELD STAFF
TO REDUCE OVERFLOWS AND CONSTRUCTION BACKLOG IN THE
COLLECTION SYSTEM
7'/2 years, and within the most troublesome area to 5 years. In addition technology, such
as chemical root control, improved cleaning techniques, and closed- circuit television
inspection (CCTV) would be used to improve the sewer cleaning efficiency and
effectiveness.
The second proposed response was the continued focus of District resources on the repair
of damaged or problem sewer lines. The remaining two staff positions would be assigned
to the Construction Section to increase the number of daily construction crews in the
field. The Construction Section also proposes to make use of technology, such as "pipe
bursting" and other "no -dig" tools, to increase productivity. These measures should
drastically reduce the backlog of "priority one" construction jobs by next summer, based
on the existing backlog and normal addition of construction repair jobs.
The proposed staffing increase would result in over 500,000 more feet of sewer cleaned
per year and would reduce the priority jobs in the existing construction backlog. These
efforts may not initially result in fewer overflows because it will take several years to get
the routine cleaning to the proposed frequency, and the sewers will continue to
deteriorate. Staff will update the Board throughout the year on the progress of the sewer
cleaning and construction efforts, as well as the status of the proposed regulations.
Based on the progress of the proposed strategy, the findings of the CCTV inspection
program of the sewer system (which will locate additional projects), and proposed
regulations, staff will make additional recommendations to improve CSOD operations in
the future.
As a result of the workshop recommendations, staff proposes increasing the existing field
staff from 30 to 34 people. This staffing increase would allow CSOD to perform more
cleaning, a key to reducing overflows, and the ability to mobilize additional construction
personnel to further reduce the existing construction backlog. Staff also proposes
contracting out many of the line repairs, currently in the backlog and located in public
streets, through the Engineering Department's capital projects.
RECOMMENDED BOARD ACTION: Authorize the addition of four field positions in the
Collection System Operations Division: two Maintenance Crew Members 1 /II (1, G -53,
$3,369.10 to $4,074.39, and II, G -59, $3,884.50 to $4,699.64) and two Maintenance
Crew Leaders (G -65, $4,474.90 to $5,423.12), increasing the CSOD field staff by four
employees.
5/16/02
S:\ Correspondence \POSPAPR \2002 \CSOStaffing.pp.wpd Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 23, 2002 No.: 13.a. BUDGET AND FINANCE
Type of Action: BUDGET REVIEW
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept✓Div.:
Administrative /Finance and Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
D. Rat P/MV6raves
General
ISSUE: The 2002 -2003 Operations and Maintenance (O &M) Budget is being submitted
for review at the May 23, 2002 Board Meeting, and is scheduled for approval at the June
6, 2002 Board Meeting.
RECOMMENDATION: Review the 2002 -2003 O &M Budget and provide District staff with
comments and guidance leading to the approval of the Budget at the June 6, 2002 Board
Meeting.
FINANCIAL IMPACTS: Numbers in this document are projections, but are not rounded in
order to tie to the attachments. The 2002 -2003 O &M Budget is based on a $24 rate
increase in the Sewer Service Charge allocating $3 to Operations and Maintenance and
$21 to the Sewer Construction Fund. This increase in the Sewer Service Charge (SSC)
of $24 results in increased revenues of approximately $3,600,000; of which $469,000
is allocated to O &M revenue. Total projected O &M revenues are $41,760,887. Total
projected O &M expenses are budgeted to be $41,421,566 which may result in a
budgeted increase to O &M reserves at fiscal year end of $339,321, for a projected total
O &M reserve of $5,522,148.
ALTERNATIVES /CONSIDERATIONS: On June 7, 2001, the Board of Directors adopted an
Ordinance implementing a $24 rate increase to the Sewer Service Charge for fiscal years
2001/2002, 2002/2003, and 2003/2004. At that time the Board directed staff to
evaluate the need for the rate increase and review staff's findings prior to implementation
in each subsequent fiscal year. Staff has developed a ten year financial plan for
forecasting revenues, expenses and fund balance. The model assists the Board and staff
in addressing the required Sewer Service Charge for future fiscal years. Staff made a
presentation of findings at the January 24, 2002 Board Workshop recommending the $24
rate increase along with debt financing. Other staff presentations or discussions utilizing
the $24 rate increase were made to the Board on November 15, 2001, December 20,
2001, and April 23, 2001. At the May 9, 2002 meeting the Board of Directors confirmed
the 2002 -2003 Sewer Service Charge rate increase of $24.
5/16/02
GAFINANCE \Receive O &M Budget 02- 03.wpd Page 1 of 7
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET
BACKGROUND: Staff compared current budget projections to the Ten Year Plan
presented to the Board in January, 2002. Current projections are consistent with the
plan; there is an approximate favorable variance of 1 %. The presentation to the Board will
focus on changes from last year's budget to this year's proposed budget. A discussion
of cost saving /revenue enhancement efforts will be made. This position paper focuses
on variances between projected 2001 -2002 and the proposed 2002 -2003 budget.
Significant variances based on the 2001 -2002 budget compared to the 2002 -2003 budget
are noted in the position paper. Attachment I summarizes the O &M revenues, expenses,
and reserve balances for the seven fiscal years 1996 -1997 through the 2002 -2003
budget year, and the related SSC rate and SSC equivalent units for each fiscal year (five
years of actual plus 2001 -2002 projected and 2002 -2003 proposed numbers).
Attachment II presents Revenue Enhancements & Cost Savings.
Variance explanations between projected 2001 -2002 and the proposed 2002 -2003
budget are provided below. Any significant variances from the 2001 -2002 budget
compared to the 2002 -2003 budget are also explained below.
Revenue: The Public Hearing to receive public comment on the O &M Budget is scheduled
for June 6, 2002. The attached draft budget includes a budget assumption which
increases the SSC from $224 to $248, allocating a $3 increase to O &M and a $21
increase to the Sewer Construction Fund. Therefore, the draft O &M Budget for Fiscal Year
2002 -2003 was calculated using the SSC rate of $248 allocated as follows: $207 to
O &M and $41 to Capital.
Total District O &M revenue for fiscal year 2001 -2002 is projected to be $40,439,230
compared to 2002 -2003 budgeted revenue of $41,760,887, resulting in an increase of
$1,321,657, or 3.3 %. This positive variance is mainly due to an increase in Sewer
Service Charge revenues from the proposed $24 rate increase amounting to an additional
$469,000 to O &M and an increase of $750,000 in projected revenue from the City of
Concord based on shared treatment expenses. Other revenues also increase slightly, with
a 3% increase assumption included for other revenue categories.
Budgeted O &M revenue for fiscal year 2001 -2002 is $40,991,600 compared to budgeted
O &M revenue for fiscal year 2002 -2003 of $41,760,887 or a 1.9% increase. This
positive variance is due to the $3 allocation of the Sewer Service Charge revenue to O &M.
District Expense: Total District expenses are projected to be $38,628,795 in fiscal year
2001 -2002 as compared to a budget of $41,421,566 in 2002 -2003. This reflects a
$2,792,771 or 7.23% increase in expenses. The total of all expense categories projecting
increases is $4,304,414. The Salary & Benefit expense projections reflect the majority
of the increase with a $3,441,135 increase based on increased wages, benefit costs and
staffing. Savings in Utility expense of $1,341,750 and Outside Services of $169,893
reduce the total increase to $2,792,771.
5/16/02
G: \FINANCE \Receive O &M Budget 02- 03.wpd Page 2 of 7
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET
Budgeted O &M expense for fiscal year 2001 -2002 is $40,209,305 compared to budgeted
O &M expense for 2002 -2003 of $41,421,566 for an increase of $ 1,212,261 or 3.01 %.
This variance is mainly due to salary and benefit increases offset by savings in Utility and
Outside Service expense as discussed above.
Salaries: District O &M salaries are projected to be $16,220,302 in 2001 -2002 as
compared to a budget of $18,049,589 in 2002 -2003 resulting in an increase of
$1,829,287 or 11.28 %. This increase is mainly due to the negotiated general salary
increase of 3.0% District -wide, step increases for newer District employees within their
salary ranges (in excess of 30% of the workforce), filling of vacant budgeted positions
and the addition of four staff at CSO.
Benefits: District O &M benefits for fiscal year 2001 -2002 are projected to be $7,840,643
in 2001 -2002 as compared to a budget of $9,520,659 in 2002 -2003 resulting in an
increase of $1,680,016 or 21.43 %. The major factors contributing to this increase are:
• Projected retirement contribution rate increases of 3.1 % on an increased salary
base which equates to an increase of $847,717.
• Projected medical & health insurance increases of $736,820. This includes a
retiree coverage increase of $420,000 or 53.8% which is in addition to medical
coverage for new employees. A Kaiser rate increase of 18 %, HealthNet HMO rate
increase of 15 %, and HealthNet PPO rate increase of 30% increased the cost of
coverage for existing employees by $316,820.
• Dental coverage had a 6% rate increase or $84,282. The retiree portion of this
increase was $32,000.
• A 30% increase in cost is anticipated for Workers' Compensation Insurance for an
increase of $59,227.
• All other benefits increased by $134,970. Many of these benefits are salary
driven; that is, the cost of the benefit will increase as salary expense increases.
• A vacancy factor was used in the amount of $183,000 which reduced total benefit
costs.
Capitalized Administrative Overhead: Capitalized Administrative Overhead, which is
charged to Capital Projects and credited to O &M expense, is projected to be
< $1,305,275 > in 2001 -2002 as compared to a 2002 -2003 budget of < $1,373,443 >
for an additional savings of $68,168 to O &M.
Chemicals: Chemical expenses are projected to be $964,000 in fiscal year 2001 -2002
compared to a budget of $1,118,000 for an increase of $154,000 or 15.98 %. This
increase is mainly due to increased polymer usage to achieve better sludge de- watering
and increased use of hydrogen peroxide for odor control.
5/16/02
GAFINANCE \Receive O &M Budget 02- 03.wpd Page 3 of 7
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET
Repairs & Maintenance: Repairs & Maintenance expenses are projected to be $2,507,298
compared to a 2002 -2003 budget of $2,690,787 for an increase of $183,489 or 7.32 %.
This increase is due to increased MIS enhancements, process control maintenance,
projected increases in contractor costs for final paving on construction sites and manhole
raising, planned expansion of the root control and crown spraying program, and increased
maintenance in the Treatment Plant for items such as UV ballast, electrical components,
motors, pumps and compressors, and A &N Tank Repair.
Hauling & Disposal: Hauling & Disposal expenses are projected to be $1,039,085
compared to a 2002 -2003 budget of $1,190,460 for an increase of $151,375 or
14.57 %. This increase is due to spoils removal at CSO which occurs every other year,
increased HHW activity, and increased cost of ash and sludge hauling.
Hauling & Disposal expenses are budgeted at $952,785 for fiscal year 2001 -2002
compared to a 2002 -2003 budget of $1,190,460 for an increase of $237,675 or
24.95 %. This increase is for the above mentioned reasons. Please note that janitorial
expense included last year in the Administrative Department for the H.O.B. is being
transferred to the Plant.
Utilities: Utility expenses are projected to be $5,154,546 in 2001 -2002 compared to a
budget of $3,812,796 in 2002 -2003 resulting in a decrease of $1,341,750 or 26.03 %.
This is principally due to the end of the "Energy Crisis" and favorable long term gas
contracts for Natural Gas, along with a decreased purchase of electricity due to higher co-
generation production and reduced Plant power costs.
Utility expenses are budgeted at $6,478,500 for fiscal year 2001 -2002 compared to a
budget of $3,812,796 in 2002 -2003 resulting in a decrease of $2,665,704 or 41.15 %.
This decrease is for the reasons stated above.
Outside Services: Outside Services are projected to be $2,195,025 in 2001 -2002
compared to a 2002 -2003 budget of $2,025,132 for an additional savings of $169,893.
As vacant budget positions are filled, the need for outside temporary staffing is eliminated.
All Other: All other expenses combined increased by $374,415 from projected 2001-
2002 to budget 2002 -2003. Some major variances are:
• Outside Organization Fees increased by $132,250, $125,000 of which is for Total
Mass Discharge Limit (TMDL) participation through BACWA.
• $100,000 was budgeted in 2002 -2003 for Board election expense which occurs
every other year.
• Technical Training, Conferences & Meetings increased by $61,515. The increase
is spread District -wide and reflects training of new employees as well as general
5/16/02
G: \FINANCE \Receive O &M Budget 02- 03.wpd Page 4 of 7
POSITION PAPER
Board Meeting Date: May 23, 2002
Subject: RECEIVE THE 2002 -2003 OPERATIONS AND MAINTENANCE BUDGET
cost increases associated with travel and lodging. Employee training is one of the
corner stones of the District's Continuous Improvement Program.
• Materials & Supplies increased by $39,978. This increase is mainly due to
increased HHW activity, operating supplies for more crew work at CSO, and
general cost increases. Materials & Supplies are budgeted in 2002 -2003 to
increase by $165,495 over the budget for fiscal year 2001 -2002 for the reasons
stated above and purchasing new ballasts for the UV Disinfection System.
• Legal services increased by $35,800, mainly due to anticipated expense for M.O.U.
negotiations.
• $25,000 more was allocated to fund Self- Insurance as recommended in the Self -
Insurance Budget.
• Public Information is budgeted at $170,000, which is the same amount budgeted
in 2001 -2002.
• Interest Expense on current Revenue Bonds and the Recycled Water Loan
decreased by $49,433 as more principal is paid each year. Principal and interest
on new bond financing will be a capital expense in 2002 -2003.
Any revisions to the 2002 -2003 O &M Budget determined at the May 23, 2002 Board
Meeting will be incorporated in the Budget submitted for approval at the June 6, 2002
Board Meeting, at which the following actions are scheduled:
• Conduct a public hearing to receive comment on the 2002 -2003 O &M Budget and
Self- Insurance Fund Budget.
• Conduct a public hearing for the collection of the 2002 -2003 Sewer Service
Charges on the County Tax Rolls.
• Approve the 2002 -2003 O &M Budget, incorporating the established Sewer Service
Charge rate.
RECOMMENDED BOARD ACTION: Review the 2002 -2003 O &M Budget and provide
District staff with comments and guidance leading to the approval of the Budget at the
June 6, 2002 Board Meeting.
5/16/02
G: \FINANCE \Receive O &M Budget 02- 03.wpd Page 5 of 7
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Attachment II
REVENUE ENHANCEMENTS AND COST SAVINGS
Revenue Enhancements:
• Revenue Enhancement Task Force
• Sewer Service Charge database improvements which increased current and future
billings
• Connection Fee modified to increase revenue
• Partnering Revenue (Delta Diablo, HHW Partners, Laboratory Services, Storm Water
Program, etc.)
• Grants (IPM, Recycled Water Loan)
Cost Savings:
• Cogeneration of Electricity
• Reduction of chemical use
• Revised Ash Hauling Contract
• Reduction in natural and landfill gas usage
• Improvements in HHWCF
• Refinancing Revenue Bonds
• Outsourcing reprographics
• Alternative disinfection standard that utilizes fewer UV lamps to be used
• Continuous improvement "way of doing business" to focus on work group efficiencies
Planned Revenue Enhancements:
• Continual review of services to ensure full cost recovery
• Real Property Utilization Plan to evaluate possible revenue increases from District property
• Pro - active approach to obtaining grant funding
• Continuous Improvement Program throughout the organization
Planned Cost Reductions /Savings:
• District staffing goal is to improve the level of service while maintaining census. Each
position is evaluated when vacant to reduce staff wherever practical. Cross- training and
broadening of duties to improve efficiencies.
• Reduction of support personnel, engineers and administrators where practical
• Assignment of relief operators to reduce overtime
• Reduce vehicle inventory by improving vehicle assignments and utilization
• Evaluate the use of chemical foam to reduce heavy root overflows
• Work to further optimize cleaning and construction techniques
• Reduce the number of hand -rod jobs
• Increase use of crown spraying to prolong useful pipe life
• Continued partnering - Bay Area Clean Water Agencies (BACWA)
• Reduce the use of outside services by doing additional work in -house
• Continuous Improvement Program
Page 7 of 7
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O &M REVENUES, EXPENSES, AND RESERVES
FISCAL YEAR 2000 -2001 THROUGH 2002 -2003
(000 Omitted)
Current
2000 -2001 Projected 2002 -2003
Actual 2001 -2002 Budget
Revenues:
Sewer Service Charge
City of Concord
Other
Total Revenues
Expenses:
Total Net Expenses
Fund Balance -
Beginning Of Year
Revenues Over Expenses
Fund Balance -
End Of Year
Sewer Service Charge Rate
(0 &M Portion Only)
Total Sewer Service Charge
Sewer Service Equivalent
SAADMURATCLIMBoard Mtg 05 -23 -02 Overheads.wpd
$27,610
$31,171
$31,640
6,611
6,100
6,850
3,494
3"168
3,271
37,715
40,439
41,761
38,269
38,629
41,422
3,926
3,372
5,183
(554)
1,810
339
3,372
5,182
5,522
$185
$204
$207
$200
$224
$248
152,851
OPERATING AND MAINTENANCE
2001 -2002 BUDGET COMPARED TO 2002 -2003 BUDGET
(000 Omitted)
Revenues
Expenses
Revenues Over Expenses
Fund Balance 06/30/02
2001 -2002
Budget
$40,992
40,209
$783
SAADMIMRATCLIMBoard Mtg 05 -23 -02 Overheads.wpd
2002 -2003
%
Budget
Increase
$41,761
1.9%
41,422 3.0%
$339
$5,522
Salaries & Wages
Retirement
Medical Insurance
Dental Insurance
Workers Compensation
Vacancy Factor
Capitalized Adm.
Overhead
All Other
Total Labor Costs
KEY LABOR COSTS
(000 Omitted)
2001 -2002
Budget
$16,484
3,298
2,182
537
234
(230)
(1,287)
1.822
$23,04Q
SAADMIMRATCUMBoard Mtg 05 -23 -02 Overheads.wpd
2002 -2003
Budget
$18,050
3,999
2,832
598
319
(183)
(1,373)
1,955
Increase
(Decrease)
$1,566
701
650
61
85
47
(86)
1 7
KEY INCREASES 2001 -2002 BUDGET
TO 2002 -2003 BUDGET
Dollar Increase % Increase
2001 -2002 Budget
$40,209,305
Salaries
1,565,667
9.5
Benefits
1,590,717
24.3
Chemicals
180,000
19.2
Utilities (Savings)
(2,665,704)
(41.2)
Repairs & Maintenance
160,194
6.3
Hauling & Disposal
237,675
25.0
Outside Services (Savings)
(265,626)
11.6
Self Insurance
25,000
12.5
Materials & Supplies
165,495
12.8
All Other
218,843
9.0
2002 -2003 Budget
$41,421,566
3.0
SAADMIMRATCLIMBoard Mtg 05 -23 -02 Overheads.wpd
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