HomeMy WebLinkAbout03/21/2002 AGENDA BACKUPCentral Contra Costa Sanitary District
/Jai ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No.: 4. a. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE WILKINSON LANE SEWER
RELOCATION PROJECT, DISTRICT PROJECT NO. 5472
Submitted By: Initiating Dept. /Div.:
Tom Godsey, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
617 41011 — I (J� 0� .
T. Godsey i W. Brennan A. Farrell Charles . I
General Mai
ISSUE: Construction has been completed on the Wilkinson Lane Sewer Relocation Project
(District Project 5472) in Lafayette, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Wilkinson Lane Sewer Relocation
Project, and authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code Section 3093.
BACKGROUND: During the winter of 1994/95, a large tree fell on top of a six -inch
diameter steel creek crossing sewer pipe behind the homes on Wilkinson Lane, Lafayette.
Collection System Operations Department maintenance staff responded and removed the
fallen tree and noted that retaining walls supporting the creek crossing were falling.
Operations staff inspected the sewer, found it in good condition, and monitored the
condition of the creek crossing.
Engineering staff investigated retaining wall repairs and determined they would be
complicated and expensive since the wall would have to be repaired in whole, thus
extending the repair outside the District's easement. Further investigation revealed that
the only connection to the sewer from the upstream side of the creek crossing was for
the Lafayette Methodist Church building. Field surveys revealed that this particular
connection could be re- routed to a different sewer main at a substantially lower cost, thus
eliminating the need for the creek crossing.
This project involved re- routing the church lateral to Moraga Road, removing one creek
crossing, and constructing one rodding inlet.
3/11/02
Page 1 of 2
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: ACCEPT THE CONTRACT WORK FOR THE WILKINSON LANE SEWER
RELOCATION PROJECT, DISTRICT PROJECT NO. 5472
On October 18, 2001, the Board of Directors (Board) authorized the award of a contract
for the construction of the project to Arrow Drillers, Inc. The Notice to Proceed was
issued on January 2, 2002. The work was completed February 8, 2002. The remaining
items of work consist of minor punch list items, which do not affect the project
acceptance.
The total authorized budget for the project is $89,000. The budget includes the cost of
engineering design, District forces, testing services, geotechnical services, and contractor
services. An accounting of the project costs will be provided to the Board at the time of
project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Wilkinson Lane
Sewer Relocation Project, and authorize the filing of the Notice of Completion.
3/11/02
Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No" 4.b. CONSENT CALENDAR
Type of Action: ACCEPT CONTRACT / AUTHORIZE NOTICE OF COMPLETION
Subject: ACCEPT CONTRACT WORK FOR THE PIPING RENOVATIONS PROJECT,
DISTRICT PROJECT 7183B, AND AUTHORIZE THE FILING OF THE NOTICE
OF COMPLETION
Submitted By: Initiating Dept /Div.:
James L. Belcher, Senior Engineer Operations / Plant Operations
RECOMMENDED FOR BOARD ACTION.
J. Kefy CFarles
General
ISSUE: Construction has been completed on the Piping Renovations Project, DP 7183B,
and the work is now ready for acceptance.
RECOMMENDATION: Accept contract work for the Piping Renovations Project, and
authorize the filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
required under the California Civil Code Section 3093.
BACKGROUND: This project installed new, replaced old, or modified existing piping on
various systems throughout the wastewater treatment plant. The project work
included replacing the leaking plant service air piping from the compressors to the air
dryers in the Pump and Blower Building, replacing four leaking 24 -inch return - activated
sludge pump suction headers, replacing the recycled water flowmeter, which was not
accurate at low flows during the winter months, replacing the sharp bends and
insulating and heating the primary scum piping to correct the frequent plugging
problems, replacing the thinning and leaking grit piping from the grit pumps to the grit
cyclone separators, replacing the spray piping and spray nozzles in the mixed - liquor
channel between the north clarifiers and the mixed - liquor channel at the north end of
the aeration and nitrification (A &N) tanks with an improved foam control design, and
installing new spray piping and spray nozzles at the north end of the A &N tanks to
better control excessive foaming problems.
3/14/02
S:\ Correspondence \POSPAPR \2002 \7183BNoteofComp.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: ACCEPT CONTRACT WORK FOR THE PIPING RENOVATIONS PROJECT,
DISTRICT PROJECT 718313, AND AUTHORIZE THE FILING OF THE NOTICE
OF COMPLETION
The Board of Directors authorized the award of a construction contract for this work in
the amount of $ 1,091,918 to Kaweah Construction Company on January 11, 2001. The
contractor was issued a Notice to Proceed, which was effective February 5, 2001, with
a required contract completion date of March 29, 2002. The District took beneficial use
on September 28, 2001, with all contract work being completed on March 15, 2002.
It is appropriate to accept the contract work at this time. The total authorized budget for
this project is $ 1,495,000. An accounting of this project will be provided to the Board
of Directors at close -out.
RECOMMENDED BOARD ACTION: Accept contract work for the Piping Renovations
Project, DP 71838, by Kaweah Construction Company, and authorize the filing of the
Notice of Completion.
3/14/02
S:\ Correspondence \POSPAPR \2002 \7183BNoteofComp.wpd Page 2 of 2
Central Contra Costa Sanitary District
/Jai At MW ' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No.: 4. c. CONSENT CALENDAR
Type of Action: QUITCLAIM SEWER EASEMENTS
Subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION AND RECORDING OF
QUITCLAIM DEEDS FOR EASEMENTS IN THE SAN RAMON AREA, DISTRICT JOB NO.
3999 AND JOB NO. 4104
Submitted By: Initiating Dept. /Div.:
Jarred Miyamoto -Mills Engineering /Environmental Services
Principal Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
U
J. Miyamoto -Mills C. Swanson A. Farrell K. Alm Charles
General M
ISSUE: The Board must authorize quitclaiming of easements.
RECOMMENDATION: Adopt resolutions authorizing the quitclaims and recording of the
quitclaim deeds with the Contra Costa County Recorder.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: "No action" would result in the District continuing
to have potential liability associated with the ownership of the easements.
BACKGROUND: Canyon Lakes in San Ramon was developed in the 1980's. In
conjunction with the development, sanitary sewer easements were granted to the District
for future extension of sewers to an area northeast of Canyon Lakes now known as
Country Club at Gale Ranch. These easements traversed three separate properties, one
owned by California Kosaido Inc. and the other two owned by Canyon Green Homeowners
Association and Canyon View Owners Association.
When the sanitary sewer for the northeasterly extension was being designed in 1996, the
alignment of the existing easements was evaluated. A portion of the alignment was
located in a steep hillside which was deemed potentially unstable. Since it was
inadvisable to use the existing easements for the northeasterly extension, a new easement
was needed.
A new easement (in the form of an Offer of Dedication) across the Canyon Lakes Golf
Course owned by California Kosaido Inc. was granted to the District in 1997.
3/14/02
U:\ PPr\ Bertera \QuitClaimJob3999and4101.wpd Page 1 of 3
POSITION PAPER
Board Meeting Date: March 21, 2002
subject: ADOPT RESOLUTIONS AUTHORIZING EXECUTION AND RECORDING OF
QUITCLAIM DEEDS FOR EASEMENTS IN THE SAN RAMON AREA, DISTRICT JOB NO.
3999 AND JOB NO. 4104
Subsequently, a trunk sewer pipeline was installed in the new easement. The existing
easements may now be quitclaimed.
The purpose for the proposed quitclaims is to eliminate the District's potential liability
associated with the ownership of the easements. Since action was initiated for the
convenience of the District, no quitclaim fees were collected from the property owners.
Staff concluded that this project (the proposed quitclaim) is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15305, since
it involves a minor alteration in land use limitations. Board of Directors' approval of this
quitclaim will constitute an independent finding that this project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Adopt resolutions authorizing the President of the
Board and the Secretary of the District to execute Quitclaim Deeds to California Kosaido
Inc., Canyon Green Homeowners Association, and Canyon View Owners Association and
authorize the Quitclaim Deeds to be recorded at the Contra Costa County Recorder's
Office.
3/14/02
U:\ PPr\ Bertera \QuitClaimJob3999and4101.wpd Page 2 of 3
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Update on CCCSD
Pollution Prevention Program
➢About Pollution Prevention
➢Highlights of 2001 P2 Efforts
➢Pollution Prevention Requirements
in New NPDES Permit
➢Pollution Prevention Plan for 2002
Purpose of Pollution Prevention
Program
• Reduce pollutants entering the
sewer system/treatment plant
*Subsequently reduce pollutants
discharged to the receiving water/
environment
About Pollution Prevention
Program
• P2 First Included in 1995 NPDES Permit
• P2 Program administered by RWQCB
' s CCCSD recognized for our P2
accomplishments by RWQCB
a Contract stormwater discharge Inspection
added in 1997
s New Permit requirements expand CCCSD's
role
2001 Pollutants of Concern
Copper
_. • Pesticides
• Cyanide
Mercury
Tributyltin
1
11
2001 Pollutant Reduction
Activities
• HHWCF
• Student Education
• IPM
• Pre - treatment
• Stormwater Inspection
• Other
Student Education
• Sewer Squad
• Sewer Science
• Kids -in- Gardens
• Newspapers in Education
HHWCF
* 16,000 car loads through the facility
� hil• 1.3 million pounds of HHW collected
, • 53,000 reusable items given away
• 500 mercury thermometers exchanged
• 3 temporary HHW collection events,
including a -waste collection of 15.7 tons
• New hours for increased service to
L
Integrated Pest Mgmt.
• 13 store partnerships
• 3 -part store employee training video
• IPM Public video: Healthy Home and Garden:
Less -Toxic Pest Control
• 5 IPM garden brochures
• Master Gardener Training
• 21 Master Gardener public workshops
• Library displays
2
ME
Pre - treatment
* Permitted over 60 businesses
* Conducted 490 inspections of 360
? businesses
• Issued 56 Notice of Violations, 16
Warning Notices and 5 Referral Notices
Other
• Environmental /Community Events
s Plant tours
• 10th Annual Pollution Prevention Awards
s CCCSD Pipeline
s BACWA/BASMAA Media Relations
* Green Business Program
Stormwater Inspection
• Conducted 564 stormwater inspections
at 462 businesses, primarily restaurants
and vehicle service facilities
• Majority of inspections combined with
pre- treatment inspections
• Issued 105 Notices of violation, 43
Warning Notices, and 5 Referral Notices
Pollution Prevention Is a
Team Effort
3
New Pollution Prevention
} Program Requirements
r
• Annual Pollution Prevention Report with
Pollution Prevention Plan for next year
• Plan can include elements from both Pre-
treatment and Source Control Programs
• CCCSD maintains or expands level of public
outreach
• RWQCB sets the minimum pollutants of
concern based on reasonable potential
analysis
2002 High Activity
Pollutants of Concern
• Mercury
• Cyanide
r ,<
2002 Pollution Prevention Plan
. Identify sources for Pollutants of Concern
• Develop Pollutant Reduction Program
e Continue and /or expand Public Outreach
a Household Hazardous Waste Collection Facility
a Stormwater and Pretreatment Inspection
e Monitor Influent, Effluent, and Sludge
• Measure Program effectiveness
Mercury
• Customize BAPPG dental outreach
materials for CCCSD
• Identify all dentists in our service area
• Schedule time and develop method to
present information to dentists
4
Cyanide
• CCCSD to work with BACWA to
develop cyanide site- specific objective
for SF Bay
• Laboratory to work with the RWQCB on
ambient water quality monitoring
• These efforts should justify a higher
effluent concentration for CCCSD
Examples
• CCCSD is working with BACWA and RWQCB
to develop the TMDL for TCDD TEQ (Dioxin)
• CCCSD will conduct a 2 -year ambient
monitoring program for Tributyltin and Bis(2-
Ethylhexyl)p hthalate,
• Source Control will undertake a preliminary
source identification program for Bis(2-
Ethylhexyl)phtha late, Acrylonitrile,
• HHWCF will continue to accept all pesticides
including 4,4 -DDE, Dieldrin, Diazinon and
Chlorpyrifos as well as copper products
2002 Pollutants of Concern
�. with Normal Activity
• TCDD TEQ (Dioxin)
• Tributyltin
• Bis(2- Ethylhexyl)phthalate
• Acrylonitrile
• 4,4 -DDE and Dieldrin
• Copper
• Pesticides: Diazinon and Chlorpyrifos
Pollution Prevention Summary
• New Permit requires a P2 Plan
• CCCSD has to expand its activities
• Outreach
• Monitoring
• Source identification
• We are partnering with other agencies
• Green Business Program
• BACWA/BASMAA
• BAPPG
5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No -: 7.a. ENGINEERING
Type of Action: ACCEPT CONTRACT WORK
Subject: ACCEPT THE CONTRACT WORK FOR THE PLEASANT HILL RELIEF
INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT NO. 5170, IN
PLEASANT HILL, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
Submitted By: Initiating Dept. /Div.:
Alex Rozul, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.,
VU E�
A. R ul ecki W. Brennan A. Fa-rile I I Charles W.
General Man
ISSUE: Construction has been completed on the Pleasant Hill Relief Interceptor Project,
Phase 4, District Project (DP) 5170 in Pleasant Hill, and the work is now ready for
acceptance.
RECOMMENDATION- the contract work for the Pleasant Hill Relief Interceptor
Project, Phase 4, District Project (DP) 5170, and authorize the filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion is
advisable under the California Civil Code, Section 3093.
BACKGROUND: The Pleasant Hill Relief Interceptor Phase 4 Project corrected major
areas of capacity deficiencies identified in the Collection System Master Plan within the
City of Pleasant Hill, specifically, the Doray Drive, Gregory Lane, and Boyd Road corridors.
The project also provided overflow relief to the Gregory Lane and Price Lane area, a site
of frequent wet- weather related overflows in recent years. The project included the
construction of 7,600 feet of 30- to 48 -inch diameter trunk sewer (6,500 feet by
tunneling), 2,800 feet of 8- to 12 -inch main sewer, and 9,300 feet of 8- to 16 -inch
reclaimed -water line (see attachment 1). In addition, during construction the District
entered into a joint powers agreement with the City of Pleasant Hill for pavement repairs
and overlay of Ardith Drive and Boyd Road.
3/8/02
CPD -GL -I: \Construction \Position Papers \2002 \5170AcceptWorkPP.wpd Page 1 of 3
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: ACCEPT THE CONTRACT WORK FOR THE PLEASANT HILL RELIEF
INTERCEPTOR PROJECT, PHASE 4, DISTRICT PROJECT NO. 5170, IN
PLEASANT HILL, AND AUTHORIZE THE FILING OF THE NOTICE OF
COMPLETION
On January 11, 2001, the Board of Directors (Board) authorized the award of a contract
for the construction of the project to Mountain Cascade, Incorporated, of Livermore. The
Notice to Proceed was issued on May 9, 2001. The work was substantially completed
on January 22, 2002. The remaining items of work consist of minor punch -list items,
which do not affect the project acceptance.
The total authorized budget for the project is $ 10,946,000. The budget includes the cost
of engineering design, District forces, testing services, geotechnical services, contractor
services, etc. An accounting of the project costs will be provided to the Board at the time
of project close -out. Although there are ongoing property restoration issues being settled,
it has no bearing on the contractual obligation between the District and the Contractor.
A proper amount of the retention will be withheld until the issues are settled. It is
appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Pleasant Hill Relief
Interceptor Project, Phase 4, District Project 5170, and authorize the filing of the Notice
of Completion.
3/13/02
CPD -GL -1: \Construction \Position Papers \2002 \5170AcceptWorkPP.wpd Page 2 of 3
LEGEND:
SEWER LINES
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Page 3 of 3
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No.: 7,b. ENGINEERING
Type of Action: AUTHORIZE AGREEMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH
KENNEDY /JENKS CONSULTANTS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE OUTFALL IMPROVEMENTS PROJECT, PHASE 5,
DISTRICT PROJECT NO. 7197
Submitted By: Initiating Dept. /Div.:
Ba T. Than, Senior Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
P�T a
B
B. Than W. Brennan A. Farrell
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to execute
professional engineering services contracts for amounts greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an agreement with
Kennedy /Jenks Consultants to provide design services for the Outfall Improvements Project,
Phase 5, District Project No. 7197, in the amount of $98,000.
FINANCIAL IMPACTS: The design cost for this work is $98,000 for Kennedy /Jenks
Consultants. The total project cost, including construction, is estimated at $500,000.
Staff have determined that adequate funds are available and expenditures are consistent
with the current Capital Improvement Budget.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to design all work in- house,
which would be difficult to accomplish given the current workload in Engineering.
BACKGROUND: Final effluent from the District's wastewater treatment plant is discharged
to Suisun Bay through an outfall pipeline constructed in 1958. The 72 -inch diameter
reinforced concrete pipe outfall consists of two sections: land and marine. The marine
section of the outfall is 1,700 feet in length and is inspected annually by divers. The latest
underwater inspection found the marine section to be in good condition. The land section
is about 19,000 feet in length and consists of 1,492 pipe joints.
A long -term, multi -phase program to improve the outfall and effluent pumping system has
been initiated by the District. The land section of the outfall was built in soft bay mud and
the pipe joints have shifted over time. Prior work on the land section of the outfall repaired
316 joints using 286 mechanical seals. Approximately 1,200 joints remain unchanged since
installation.
3/13/02
L: \Position Papers \BTHAN \7197agree K -J.wpd Page 1 of 2
POSITION PAPER
Board Meeting Date: March 21, 2002
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH
KENNEDY /JENKS CONSULTANTS TO PROVIDE PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE OUTFALL IMPROVEMENTS PROJECT, PHASE 5,
DISTRICT PROJECT NO. 7197
The District's current National Pollution Discharge Elimination Ssystem Permit with the
Regional Water Quality Control Board mandates the District to inspect the condition of the
outfall every five years. This project, which is scheduled for summer 2002, will encompass
diverting effluent, dewatering the outfall, and inspecting and digitally recording the condition
of the pipe, while making any critical repairs. Sections of the outfall are installed near the
IT Baker and ACME landfill sites making it possible for contaminated groundwater to find
its way into the outfall via leaking joints. Contaminated water will require treatment before
being discharged to the creek.
The design consultant selection process started in March 2000. In an effort to broaden the
pool of consultants, District requested proposals for the design of this project from twenty -
six engineering consulting firms. The District received no replies. Staff called a number of
the firms and discovered that shortage of manpower, lack of experience with similar
projects, and strong competition factored against proposal submittals.
Staff then outreached to a number of consultants with known experience. Staff identified
three firms that showed interest and had solid experience with outfall rehabilitation. Two
firms, Kennedy /Jenks Consultants and Winzler & Kelly Consulting Engineers, submitted
proposals on February 14. After reviewing proposals and conducting interviews on February
22, Kennedy /Jenks Consultants was selected due to their experience with outfall
rehabilitation, qualified project personnel, and their superior technical approach emphasizing
safety and hazardous materials handling.
Staff has concluded that the design agreement with Kennedy /Jenks Consultants is exempt
from the California Environmental Quality Act (CEQA) under District CEQA Guidelines
Section 15262 since it involves design tasks for possible future actions which the District
has not approved, adopted, or funded, and the outcome of these tasks will not have a
legally binding effect on later activities. Approval of this agreement will establish the Board
of Directors' independent finding that this project is exempt from CEQA. The District will
conduct an environmental evaluation of any capital project which is proposed in the future
as a result of these studies to determine the appropriate CEQA compliance documentation.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an agreement
with Kennedy /Jenks Consultants in the amount of $98,000 for the design of the Outfall
Improvements Project, Phase 5, District Project No. 7197.
3/13/02
U Position Papers \BTHAN \7197agree K -J.wpd Page 2 of 2
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No.: 7.c. ENGINEERING
Type of Action: APPROVE PROJECT
Subject: APPROVE THE SAN RAMON FORCE MAIN PROJECT, DISTRICT
PROJECT 5554
Submitted By:
Tad Pilecki, Principal Engineer
Initiating Dept ✓Div.:
Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
-6 �'—? A QIK
ilecki W. Brennan A. Farrell
ISSUE: Board approval of the San Ramon Force Main Project is required prior to the filing
of a Notice of Determination under the District's California Environmental Quality Act
(CEQA) Guidelines.
RECOMMENDATION: Approve the San Ramon Force Main Project.
FINANCIAL IMPACTS: The total project cost is approximately $6,300,000.
ALTERNATIVES /CONSIDERATIONS: The Board may delay or decline to approve the
project. Understandings reached with the City of San Ramon require that construction of
the force main be completed by December 2002. If the project is not constructed by the
end of 2003, force main capacity will be inadequate to serve the wastewater transport
needs of the existing and planned service area.
BACKGROUND: In late 1983, the District undertook planning and engineering studies for
a new interceptor to serve the southern portion of the District's service area. As part of
this effort, the District negotiated and purchased easements for the new interceptor within
the former Southern Pacific right -of -way from Contra Costa County. The overall San
Ramon Valley Interceptor Project consists of approximately nine miles of large diameter
gravity interceptor sewer and 2-1/2 miles of force main, which is being constructed in
several schedules. The Schedule "A" project, which stretches six miles from Sycamore
Valley Road in Danville north to Rudgear Road in Walnut Creek was completed in 1988.
Schedule "B," which covers the 1-1/2 mile section from Sycamore Valley Road south to
Saint James Court in Danville was completed in 1988.
The remaining Schedule "C" includes 1-1/2 miles of gravity sewer and 2-1/2 miles of
force main. This schedule will extend from Saint James Court in Danville south to the
Larwin (San Ramon) Pumping Station and will be constructed in two phases (see
Attachment 1). The proposed project is the force main phase of the Schedule "C" project
and would entail construction of approximately 12,000 lineal feet of 24 -inch diameter
3/11/02
I: \Construction \Position Papers \2002 \SRForceMainApprovalPP.wpd Page 1 of 4
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: APPROVE THE SAN RAMON FORCE MAIN PROJECT, DISTRICT
PROJECT 5554
force main from the Larwin (San Ramon) Pumping Station to 700 feet north of Norris
Canyon Road.
With construction proceeding on the Dougherty Valley development, wastewater flow to
the Larwin (San Ramon) Pumping Station is expected to increase significantly, requiring
the installation of a new force main to carry the flow. The 1 -1/2 miles of gravity line will
be needed in approximately five years. District staff plans to advertise for project
construction bids beginning April 1, 2002. Award of Contract is anticipated in May 2002,
and construction would begin summer 2002.
The environmental impacts of construction and operation of this force main project were
addressed in the District's 1986 Final Environmental Impact Report, San Ramon Valley
Trunk Sewer Improvement Project. The Board of Directors certified this EIR on
October 28, 1986.
Since that time, the project area has experienced some changes that might have affected
the project's environmental impacts. Additional development has occurred adjacent to the
project route (including more Bishop Ranch Business Park buildings, Iron Horse Middle
School, and Central Park), and the Southern Pacific right -of -way (although used as an
unofficial pedestrian /bicycle path in 1986) has been formally established as the Iron Horse
Trail for pedestrian /bicycle access. These new developments are not substantial changes
in the environmental conditions of the project setting because they represent similar land
uses to those present in the project area at the time of the 1986 EIR.
The 1986 EIR concluded that the overall project would result in direct, short -term
construction effects that would be substantially lessened with implementation of
mitigation measures identified in the report, but may not be reduced to a level of
insignificance. The impacts included traffic, utility and vegetation disruptions, restrictions
on trail use, and increased noise and dust levels. The overall project also would have
significant, long -term, secondary environmental effects resulting from the accommodated
development. Despite the additional development, no new significant construction - related
impacts would occur (although more people may be affected by the same impacts already
identified).
There is also no new information of substantial importance, which was not known and
could not have been known with the exercise of reasonable diligence at the time the
previous EIR was certified as complete, that indicates that the project would have one or
more new significant effects or substantially more severe effects than those discussed in
the 1986 EIR. In fact, the latest design for the proposed project would reduce or
eliminate some of the construction - related environmental effects described in the 1986
3/11/02
I: \Construction \Position Papers \2002 \SRForceMainApprovalPP.wpd Page 2 of 4
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: APPROVE THE SAN RAMON FORCE MAIN PROJECT, DISTRICT
PROJECT 5554
EIR since the plans include tunneling under all major roadways and creeks to avoid surface
disruptions, maintaining pedestrian and bicycle access to the Iron Horse Trail at all times,
and scheduling construction during the summer months to avoid impacts on nearby
schools.
At its March 12, 2002 meeting, the San Ramon City Council discussed delaying the
construction of this project to allow it to coincide with construction of a recycled water
line being planned by the Dublin San Ramon Services District /East Bay Municipal Utility
District Recycled Water Authority (DERWA). At this point, although no formal vote was
taken, the City Council indicated that the District's San Ramon Force Main Project should
continue as a separate project on the current schedule.
RECOMMENDED BOARD ACTION: Approve the San Ramon Force Main Project, District
Project 5554, and direct staff to file a Notice of Determination with the Contra Costa
County Clerk.
3/11/02
I: \Construction \Position Papers\ 2002 \5554 \SRForceMainApprovaIPP.wpd Page 3 of 4
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Sanitary District
SAN RAMON SCHEDULE C
' INTERCEPTOR AND FORCE MAIN 1
Page 4 of 4
BOARD REPORT
SAN RAMON FORCE MAIN PROJECT
DP 5554
MARCH 21, 2002
Central Contra Costa
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PUBLIC /AGENCY /CITY
COORDINATION
• MET WITH ALL IMPACTED
AGENCIES
• CONDUCTED THREE OPEN
HOUSES IN JANUARY 2002
• DISCUSSIONS WITH CITY ON
ENCROACHMENT PERMIT AND
JOINT DERWA PROJECT
• PUBLIC WORKSHOP ON
APRIL 8, 2002, IN SAN RAMON
UPCOMING PROJECT MILESTONES
• NOTICE OF DETERMINATION 03/21/02
• ROW RESOLUTION 03/22/02
• CITY ENCROACHMENT PERMIT 03/26/02
• ADVERTISE 04/01/02
• OPEN BIDS 04/23/02
• AWARD 05/09/02
• START CONSTRUCTION 06/2002
• FINISH CONSTRUCTION 12/2002
CONSTRUCTION COST ESTIMATE $4.4 MILLION
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 21, 2002 No-: 11.a. BUDGET AND FINANCE
Type of Action: AUTHORIZE AMENDMENT
Subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE
SECRETARY OF THE DISTRICT TO EXECUTE AN AMENDMENT TO THE DISTRICT'S
SERVICE AGREEMENT WITH THE CITY OF CONCORD CONCERNING THE SCHEDULE
FOR PAYMENT OF "SHARED FACILITIES" OPERATIONS AND MAINTENANCE COST
Submitted By: Initiating Dept. /Div.:
Jarred Miyamoto -Mills Engineering /Environmental Services
Principal Engineer
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
W1 1__� — (�GK ZZ
J. Miyamoto -Mills A. Farrell D. Ratcliff K. Alm harle
General Manager
ISSUE: Amendments to the District's service agreement with the City of Concord roust
be authorized by the Board of Directors.
RECOMMENDATION: Authorize the President of the Board of Directors and the Secretary
of the District to execute the proposed amendment to the District's service agreement
with the City of Concord concerning the schedule for payment of shared facilities
operations and maintenance costs.
FINANCIAL IMPACTS: The schedule for Concord's payment of shared facilities operations
and maintenance costs will be changed from twice - per -year to once -per- year. Each fiscal
year's payment would be calculated in arrears based on actual costs. The current practice
which requires that the City maintain an advance deposit of approximately one - quarter of
a year's payment would be replaced with a finance charge at the average LAIF interest
rate for proper accounting of the time - value -of- money.
This change in schedule will reduce both the District and City staff time requirements for
administering the billing and payment process.
ALTERNATIVES /CONSIDERATIONS: If the Board of Directors elects not to authorize the
proposed amendment, the current twice - per -year billing /payment cycle and requirement
for the City to maintain an advance deposit will continue.
BACKGROUND: In response to Federal and State mandates calling for regionalization of
wastewater treatment services, the District entered into a service contract with the City
of Concord on September 10, 1974. The agreement has been amended on four occasions
since that time for the following reasons:
3/14/02
U: \PPr \Bertera \PP for Fifth Amendment.wpd Page 1 of 5
POSITION PAPER
Board Meeting Date: March 21, 2002
Subject: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE
SECRETARY OF THE DISTRICT TO EXECUTE AN AMENDMENT TO THE DISTRICT'S
AGREEMENT WITH THE CITY OF CONCORD CONCERNING THE SCHEDULE FOR
PAYMENT OF "SHARED FACILITIES" OPERATIONS AND MAINTENANCE COST
♦ November 16, 1976 Provided for temporary District operation of
City's treatment plant during transition and
transfer of City treatment plant staff to District
employ.
♦ June 11, 1982 Provided for the City to conduct a source control
and industrial pretreatment program.
♦ June 6, 1985 Changed basis for sharing shared facilities
capital costs from proportion of assessed
valuation to proportion of annual flow volume.
Clarified methodology and responsibility for flow
monitoring.
♦ July 6, 1987 Transferred responsibility for the source control
and industrial pretreatment program to the
District.
As a part of ongoing discussions regarding the 1974 agreement between District and City
of Concord staffs, a proposal to streamline the billing and payment process for shared
facilities operations and maintenance costs has been developed. If authorized, the current
twice - per -year schedule for billing by the District and payment by the City would be
replaced with a once - per -year schedule. In addition, the requirement for the City maintain
an advance deposit of approximately one - quarter of a year's payment (currently about
$1.5 million) would be replaced with a finance charge at the average LAIF interest rate for
proper accounting of the time - value -of- money. The proposed amendment to the service
agreement to implement these changes is presented as Attachment 1.
The joint District /City staff committee is continuing its consideration of other issues
regarding the Agreement raised by Concord.
RECOMMENDED BOARD ACTION: Authorize the President of the Board of Directors and
the Secretary of the District to execute the proposed amendment to the District's service
agreement with the City of Concord concerning the schedule for payment of shared
facilities operations and maintenance costs.
3/14/02
U: \PPr \Bertera \PP for Fifth Amendment.wpd Page 2 of 5
ATTACHMENT 1
FIFTH AMENDMENT TO THE SEPTEMBER 10, 1974
AGREEMENT BETWEEN THE
CITY OF CONCORD
AND THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
This AMENDMENT is made and entered into as of the latest date hereinafter affixed,
by and between the CITY OF CONCORD, a general law city in the County of Contra
Costa, State of California (hereinafter "City "), and CENTRAL CONTRA COSTA
SANITARY DISTRICT, a special district created pursuant to the laws of the State of
California (hereinafter "District ").
WITNESSETH:
WHEREAS, on September 10, 1974, the parties hereto executed an agreement
whereby the District agreed to furnish sewage treatment and disposal services to the
City (hereinafter "Agreement "); and
WHEREAS, the Agreement has been amended previously on four occasions, namely
on November 16, 1976, on June 11, 1982, on June 6, 1985, and on July 6, 1987;
and
WHEREAS, the parties hereto desire to streamline the billing and payment process and
ensure proper accounting for the time -value of money by amending paragraph 12 C.
of the Agreement, as previously amended, to modify the procedures for the City's
payment of operations and maintenance costs for commonly used facilities.
NOW, THEREFORE, in consideration of the faithful performance of the terms and
conditions set forth herein, the parties mutually covenant and agree as follows:
1 . Recitals Part of Agreement. The above described recitals are included herein and
made a part of the Agreement.
2. Effective Date. The effective date of this amendment is July 1, 2002.
3. Paragraph 12 C. of the Agreement, as that paragraph was amended by the
Third Amendment on June 6, 1985, is amended to read:
"C. Payment of Operation and Maintenance Costs of Commonly Used
Facilities Beginning with fiscal year 2002 -2003, and each fiscal year
thereafter, the City shall pay to the District the City's share of annual
District operations and maintenance costs for commonly used facilities
Page 3 of 5
Fifth Amendment to the September 10, 1974
Agreement Between the City of Concord and the
Central Contra Costa Sanitary District
(based on the provisions of Paragraph 8 of the Agreement, as amended)
within 30 calendar days of receipt of an invoice therefor from the
District. The District shall send such invoice, based on its pre -audit
financial reports, to the City within 45 days of the close of the fiscal year
(i.e., by August 15), or shall notify the City in writing of the necessity for
delaying the submittal of the invoice and the projected date that the
invoice will be sent.
Following the District Board of Directors' approval of its Audited Financial
Statement, generally in October, the District shall send an amended
invoice for the fiscal year to the City. If the amount of the amended
invoice is less than the pre -audit invoice amount and payment of the pre -
audit amount has been made by the City, the District shall enclose
payment of the difference to the City with the amended invoice. If the
amount of the amended invoice is more than the pre -audit invoice
amount, the City shall pay the difference to the District within 30 days
of receipt of the amended invoice.
For the purpose of this Agreement, "operations and maintenance costs
for commonly used facilities" means those District costs incurred in
operating and maintaining the commonly used facilities in efficient
working condition without increasing their capacity or appreciably
extending their useful life, plus the prorata share of the administrative
and general cost of the District applicable to the commonly used
facilities, plus a finance charge to cover the District's carrying costs
during the fiscal year. The finance charge shall be calculated at the time
of billing as follows:
The total annual operations and maintenance costs for commonly
used facilities not including the finance charge multiplied times
one -half the State of California local Agency Investment Fund
average interest rate for the twelve month period immediately prior
to the month of the billing. Interest shall accrue through the end
of the month prior to the date of the invoice.
If payment in full on any invoice is not received by the District within the
30 day grace period prescribed herein, interest shall continue to accrue
on any unpaid balance through the date on which full payment from the
City is received by the District "
Page 4 of 5
Fifth Amendment to the September 10, 1974
Agreement Between the City of Concord and the
Central Contra Costa Sanitary District
IN WITNESS WHEREOF, the parties have executed this amendment on the dates
affixed below.
Dated:
APPROVED AS TO FORM:
City Attorney
Dated:
APPROVED AS TO FORM:
District Counsel
CITY OF CONCORD
By
Mayor
ATTEST:
By
City Clerk
CENTRAL CONTRA COSTA
SANITARY DISTRICT
President of the Board of Directors
ATTEST:
In
Secretary of the District
Page 5of5